Financial Aid System
Disbursement of Financial Aid to
International Students
©SBCTC-ITD
3101 Northup Way, Suite 100
Bellevue, WA 98004-1449
Phone 425.803.9700
http://www.cis.ctc.edu
Printing History
September 2002
August 08, 2011
October 25, 2012
Table of Contents
1 Overview ..................................................................................... 1
1.1
1.2
1.3
1.4
Why International Students Can Use an SID in FAM .................................................. 2
How Disbursement to International Students Works ................................................. 2
Programs Accommodating Aid Disbursement to International Students ................ 3
Set-Up Checklists ........................................................................................................... 4
Set-Up Requirements for FAM ......................................................................................... 4
Set-Up Requirements for SMS ......................................................................................... 4
Set-Up Requirements for FMS ......................................................................................... 4
2 FAM Set Up and Processing ...................................................... 5
2.1 Setting Up FAM ............................................................................................................... 6
Adding Fee Pay Status Codes to FAM CIS/WCC Processing Table ............................... 6
Adding a Race Code to the FAM IDE Race Validation Table……………………………….7
Adding an Award Code on the FAM Award Code Create page…………….………………7
Adding an Award Sub-Code on the FAM Award Sub Code Master Create page………..8
2.2 Processing International Student Aid in FAM ............................................................. 9
Adding a Record with an SID to FAM............................................................................... 9
Completing the International Aid Disbursement Process ............................................... 10
Converting SIDs for International Students Who Already Have SSNsError! Bookmark not
defined.
3 SMS Set Up Review .................................................................. 12
3.1 Identifying Fee Pay Status Codes ............................................................................... 12
3.2 Viewing Fee Pay Status Codes ................................................................................... 13
4 FMS Set Up and Processing .................................................... 14
4.1 Setting Up FMS Data .......................................................... Error! Bookmark not defined.
4.2 Processing International Student Aid in FMS ........................................................... 15
Entering General Accounting Transactions .................................................................... 15
Generating Manual Financial Aid Checks ...................................................................... 16
Appendix A – Glossary of Terms .................................................. 17
Award Disbursement Indicator ....................................................................................... 17
Award Package Indicator ............................................................................................... 17
Appendix B – Fee Pay Status Codes ............................................ 18
Center for Information Services
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October 2012
Center for Information Services
–ii–
October 2012
1 Overview
The disbursement of financial aid is processed differently for international students than for
other students. This process interfaces with three application systems:
•
Financial Aid System (FAS)
•
Student Management System (SMS)
•
Financial Management System (FMS)
There are specific set-up tasks that must be completed or reviewed in FAS, FMS, and SMS.
Once all the required set-up tasks have been completed, the disbursement of aid to
international students is processed using FAS and FMS.
While financial aid staff will usually coordinate the disbursement process, it will typically
require the cooperation among financial aid, business office, and student services staff.
SBCTC-ITD
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October 2012
1.1 Why International Students Can Use an SID in
FAM
Because of the way that aid disbursement to international students is handled, the Financial
Aid Systems Technology (FAST) team and SBCTC-ITD staff decided that international
students will be allowed to use the Student Identification (SID) number from the Student
Management System (SMS) rather than a Social Security number (SSN). This change is
restricted to international students only. It allows colleges to disburse aid to those
international students who do not have a Social Security number; however, it does not relieve
colleges of the requirement to gather SSNs for scholarships and other non-government aid
programs. If you have an international student who already has a Social Security number in
the system, the process described in this document does not apply.
This decision was made because the open use of an SID in FA leaves a college at risk for
over-awarding students. Since a student’s record in FAM with an SID will not be matched up
if the student applies for financial aid using the FAFSA, it would be highly possible for the
college to disburse non-need-based aid to a student. The student could then apply later for
and receive need-based aid without the college realizing that it is the same student. This
would require a college to manually identify these students in order to properly monitor
college resources.
1.2 How Disbursement to International Students
Works
Disbursing financial aid to international students requires adding or updating information in
three application systems: FAS, SMS, and FMS. Staff in each of these areas must update
tables and student records with specific information in order for the process to work. To
complete the set-up tasks in each application system, refer to the Set-Up Checklists in
Section 1.4.
Once the application systems are updated with the required data, Financial Aid staff (usually)
will run the programs that process the actual disbursements. FMS staff may be involved to
enter general accounting transactions, calculate manual checks, and reconcile expenditures.
SBCTC-ITD
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October 2012
1.3 Programs Accommodating Aid Disbursement to
International Students
Only those programs that directly contribute to disbursing and reconciling aid to international
students have been modified by SBCTC-ITD to support this process:
•
SMS Registration screen (SM700A)
•
Automatic Check Calculation (AG906R)
•
Automatic Application of Financial Aid (FG095R)
•
FMS Cashiering module
•
Financial Aid Check Request (BM3005) (produces manual checks)
•
General Accounting Transfers (GA1103)
•
Award Disbursement Reconciliation/Updates (AG941A and AG942A)
•
Annual Award Disbursement Report (SM9420J)
•
Quarterly Award Disbursement Report (SM9421J)
•
Financial Aid Expenditure Report (SM9425J)
SBCTC-ITD
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October 2012
1.4 Set-Up Checklists
Use the following checklists as guides to the data that needs to be updated or checked in
FAS, SMS, and FMS for the disbursement of financial aid to international students.
Set-Up Requirements for FAM
 Define fee pay status codes for international students in the CIS/WCC Processing Table.
Value: INTLFEEPAY
Description: xx xx or xx,xx (Where xx is the Fee Pay status set up for International
students on SM5012 the Fee Paying Status Codes Table on the HP-UX)

Add race code 7 (international students) to the Validation Table. Doing this will avoid
unnecessary edits when you attempt to save a Student Tab record in FAM.
Table Name: IDE_RACE
Value: 7
Short Description: INTL STD
Long Description: INTERNATIONAL STUDENT


Define award codes or sub codes:

Option 1 – Define an international student award code for each program on the
Award Code Create page in FAM.

Option 2 – Define an international student award sub code for each program on the
Award Sub Code Master Create page in FAM.
For each international student receiving aid, you must create a Student Tab keyed by the
Student Identification number (SID) assigned to the student in SMS.
Set-Up Requirements for SMS
 Since the State Board for Community and Technical Colleges (SBCTC) maintains fee
pay status codes, verify that the fee pay status code designated for international students
is already in place.
Set-Up Requirements for FMS
 On the Financial Aid Program Code Table (BM1002), add a FAPC (with a leading zero)
for each award or a numeric sub code defined in FAM.

Ensure each FAPC intended for international student disbursement has an Award
Package Indicator (API) of J (international students only) in the Financial Aid Program
Code Table (BM1002).
SBCTC-ITD
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October 2012
2 FAM Set Up and Processing
This chapter describes the set-up functions that must occur in the Financial Aid System
(FAS) software (called FAM) for the disbursement of international student aid; these include:
•
Adding fee pay status codes to the CIS/WCC Processing Table
•
Adding a race code to the IDE_RACE Validation Table
•
Adding an award code for international student aid
•
Adding an award sub code for international student aid
This chapter also describes the processing functions that occur in FAM to complete the actual
disbursement of aid to international students. It includes information about adding a student
with an SID to FAM and converting SIDs for those international students who already have
SSNs.
The functions described in this chapter are usually the responsibility of Financial Aid Office
staff.
SBCTC-ITD
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October 2012
2.1 Setting Up FAM
This section describes the required set-up functions in FAM for processing the disbursement
of international student aid.
Adding Fee Pay Status Codes to the CIS/WCC Processing
Table
Fee pay status codes are created by the SBCTC to categorize a student, an enrollment, or a
class for tuition and fee paying services. A secondary purpose of fee pay status codes is to
include or exclude a student or enrollment from MIS reporting. There is a set of fee pay
status codes for credit-based colleges and another for technical colleges.
Navigate to the CIS/WCC Processing Table to add the International Students Fee Pay Status.
Value: INTLFEEPAY (Fee Pay Statuses must be separated by a space or a comma)
Credit Colleges
Description: 35 38
Credit Colleges still using the Technical College Fee Pay Status Codes
Description: A2 A3
The Description 35 38 or A2 A3 are the two Fee Pay Status Codes used for International
Students. These codes are set up on the SM5012 the Fee Pay Status Codes screen.
SBCTC-ITD
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October 2012
Adding a Race Code to the Validation Table
Each student with a biographic record in SMS is coded with an ethnic origin. The codes for
ethnic origin are defined by the SBCTC and stored in the Table 3 (TBL3) database. The valid
values for ethnic origin codes are listed below. Since the majority of financial aid recipients
traditionally have not been international students, it is possible that the ethnic origin code
7 (international student) has not been added to the IDE_RACE Validation Table. If not, you
will need to add this value to the IDE_RACE Validation Table to prevent an edit message on
the Student Tab
Ethnic
Origin Code
0
1
2
3
4
6
7
Title
Other/Unknown
Asian/Pacific Islander
Black
American Indian/Alaskan Native
Hispanic
White
International Student
Adding an Award Code
You have the option of choosing to award international student aid using an award code or an
award sub-code. If you choose to use a specific award code for disbursing aid to international
students, you will need to create that award code in the Award Code Create page. The format
of an award code can be numeric or alphanumeric.
Navigate to Application Setup  New Year  Awards
Click the Insert icon on the Award Code Search page to display the Award Code Create
page where you will enter the data needed for the new International award code/s.
When an award code is converted to a financial aid program code (FAPC) on the Financial
Aid Program Code Table (BM1002), a leading zero is added; for example, I2 becomes 0I2.
SBCTC-ITD
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October 2012
Adding an Award Sub-Code
If you choose to use a sub code for disbursing aid to international students, you will need to
create that sub code in the Award Sub Code Master Create page. The format for a sub code
must be all numeric. When adding a FAPC to the Financial Aid Program Code Table
(BM1002), be sure it matches the sub code used in FAM. In order to use an award sub code,
a two-digit award code must already exist on the award screen; however, the award code is
merely a “place-holder” and does not actually control the disbursement of aid in FMS. The
two-digit award code does not require an API of J (international students only) when using
an award sub code.
Navigate to Application Setup  New Year  Award Sub Codes
1. Click the Insert icon on the Award Sub Code Search page to display the Award Sub
Code Master Create page.
2. In the Award Sub Code field, type the FAPC to be added
3. In the Agency Name field, type a title for the sub code.
When setting up a new Award Sub Code there are 4 fields that require data to be entered.
Sex
Need Based
Marital Status
Enrollment Code
These fields do not actually have any effect on the Award Sub Code and you'll never have to
address this again for this Sub Code so your answers don’t really matter as long as data is
entered.
Some colleges prefer to maintain an electronic record of scholarship donor information in
case of future refunds to that donor of unused funds.
SBCTC-ITD
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October 2012
2.2 Processing International Student Aid in FAM
Once all the set-up tasks are completed, including those required for SMS (Section 3) and
FMS (Section 4) perform the following tasks:
•
Add records with SIDs to FAM
•
Complete the international aid disbursement process
•
Convert SIDs for international students who already have SSNs
Adding a Record with an SID in FAM
Use the Add New Student function in FAM to create a Student Tab record for international
students. Enter the student’s SMS SID into the Student ID field and leave the SSN field
blank. When you add records manually in FAM note the following:
•
It is not uncommon for biographic information for international students to have
address information from their countries of origin. Since only United States addresses
have state identifiers, type a dummy entry of UN (unknown) or FC (foreign country)
in the State field on the Student Tab to meet the requirement that it not be left blank.
To do this you must first set up the FC or UN as valid State code values. State codes
are set up on the IDE_STATE Validation Table. Click the insert icon to add either FC
or UN as valid state codes for use on the Student Tab.
Job SM9108J Finaid Biographic Update From SMS was not modified to update
students in FAM using an SID. This job requires students to be in the SSN/SID
crosswalk.
Note: Below is the error message you will received from job SM9108J for
International Students.
SMITH, JOHN
999-99-9999 1
PO Box 555
NR
- Seattle
WA 98123
NO UPDATE - STUDENT MANAGEMENT SYSTEM BIOGRAGHIC DATA DOES NOT EXIST
SBCTC-ITD
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October 2012
Completing the International Aid Disbursement Process
To complete the process of disbursing financial aid to international students, use the
following steps:
1. Verify fee pay status codes on the SMS Admissions screen (SM2001).
2. Add award codes for international student disbursement to the Award Tab.
3. Pay open charges in Customer Accounts either through Cashiering or by running job
group Auto-Application of Financial Aid (FG095R)
4. There are two options for calculating checks.
Option 1: Run job group AG906R Finaid Check Calculation
Option 2: Manually calculate a check through the Financial Aid Check Request
screen (BM3005).
For either option to work you must have the Award Package Indicator (API) on
BM1002 the Financial Aid Program Code Table set to “ J “ for all FAPC codes used
for international students.
5. Reconcile expenditures using one or more of the following jobs and job groups:
•
Award Disbursement Reconciliation
(AG941A)
•
Annual Award Disbursements Report
(SM9420J)
•
Quarterly Award Disbursements Report (SM9421J)
•
Financial Aid Expenditures Report
SBCTC-ITD
(SM9425J)
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October 2012
Converting SIDs for International Students Who Already
Have SSNs
Although this process is intended only for disbursing aid to international students who do not
have a Social Security number, there are those rare cases in which an international student
has immigrated, obtained a Social Security number, and applied for federal aid. In such a
circumstance, you will need to convert the international student’s record to a standard aid
recipient’s record. You can convert the student’s record in FAM by using the Student
Delete/Change Process located under the Student Menu. Select the Student Change option on
the Student Delete/Change Process page. This function allows you to converts the student’s
record from SID to SSN (the key to student records in FAM).
There is one downfall in converting a student record in FAM: All expenditure records in the
Financial Aid Expenditure (FAEXP) database will still be keyed by the SID used at the time
of the transaction. If the conversion happens mid-year, you will likely want your Business
Office to execute general accounting transactions (GAT entries) to back out the expenditures
under the SID and re-generate those expenditures under the student’s newly acquired SSN.
This will ensure a clean reconciliation and help to track a student’s resources accurately to
avoid any possible over-award.
Once a student’s record has been converted to use a SSN in FAM, the SSN must be added to
the cross-walk data set in SMS in order for the interface to work for that student.
SBCTC-ITD
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October 2012
3 SMS Set Up Review
Since the definition for fee pay statuses originates with the State Board for Community and
Technical Colleges (SBCTC), this information should already be in place at all colleges.
Sample screens are provided in order to show where the data can be viewed in SMS.
The information described in this chapter is usually associated with Student Services staff.
3.1 Identifying Fee Pay Status Codes
Fee pay status codes are created and maintained by the State Board for Community and
Technical Colleges (SBCTC). The main purpose of a fee pay status is to categorize a student,
an enrollment, or a class for tuition and fee paying services. A secondary purpose of fee pay
statuses is to include or exclude a student or enrollment from MIS reporting. There is a set of
fee pay status codes for credit-based colleges and another for technical colleges.
Fee pay statuses are defined in the Table 3 (TBL3) database. You can obtain a complete list
of all fee pay status codes by creating a simple DataExpress procedure using the data set
FEE-PAY-STAT-M in the TBL3 database. For this disbursement process, only those fee pay
statuses that relate to international students apply. See Appendix B for a list of all current fee
pay statuses.
International Student Fee Pay Statuses (Credit-Based Colleges)
Fee Pay Stat
Fee Pay
Residency Status
Code
Fee Pay Status Title
Type
Requirement
35
Intrnl Contract Stu
B
(none)
38
Interntnl Exchange
B
2
International Student Fee Pay Statuses (Technical Colleges)
Fee Pay Stat
Fee Pay
Residency Status
Code
Fee Pay Status Title
Type
Requirement
A2
I20 VISA STDTS - RPT
S
(none)
A3
SBCTC-ITD
I20 VISA STDTS - NON
S
–12–
(none)
October 2012
3.2 Viewing Fee Pay Status Codes
A student’s fee pay status is located in two places – in the biographic record and quarterly
record; however, the programs that support international student aid disbursement only use
the fee pay status stored in a student’s biographic record. You can view the fee pay status for
a student’s biographical record on the SMS Admissions screen (SM2001).
Sample Admissions Screen, Biographical Record (SM2001)
Fee pay status
35 controls
disbursement.
The fee pay status on a student’s quarterly record does not impact disbursement for
international students. You can view quarterly records on either the Registration screen
(SM700A) or the Student Quarterly Data screen (SM5017).
Sample Registration Screen, Quarterly Record (SM700A)
Fee pay status 35 does
not control disbursement
Sample Student Quarterly Data Screen (SM5017)
Fee pay status 35 does
not control disbursement.
SBCTC-ITD
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October 2012
4 FMS Set Up and Processing
This chapter describes the set up that must occur in the Financial Management System (FMS)
for the disbursement of aid to international students – updating the Financial Aid Program
Code Table (BM1002).
It also describes the functions related to the actual disbursement of aid to international
students that must be completed in FMS. These include entering general accounting
transactions and generating manual checks.
The functions described in this chapter are usually the responsibility of Business Office staff.
4.1 Setting up FMS Data
When creating a Financial Aid Program Code (FAPC) for international student disbursement
using the Financial Aid Program Code Table (BM1002), you must set the Award Package
Indicator (API) to J (international students only). The API of J applies only to students who
have been coded in SMS as international students and who are using an SID in FAM for the
disbursement of aid. Students using a Social Security number in the SMS cross-walk data set
and as their key identifier in FAM should not have a FAPC with an API of J.
Sample Financial Aid Program Code Table Screen (BM1002)
BM1002-004
FINANCIAL AID
FAPC
FAPC ACRONYM
[INTWK]
APPR
INDX
[846]
AWARD PKG IND [J]
FEE CLASS
EXCLUSION
[ ]
PROGRAM
[076]
COL
FAPC TITLE
[INTL STU WKSTY]
PRG
INDX
[271]
ORG
INDX
[G112]
] [
] [
[160]
] [
FYR 11-12
REVISION DATE [110904]
REIM
SOBJ
SSOBJ
CD
[NZ]
[ ]
[ ]
DEBT TYPE [98]
AWARD DISBURSEMENT IND [4]
[
CODE TABLE
SRC
REV
SSRC
[
] [ ]
CUST ID [
REV IND [ ]
FEE CLASSES
] [ ] [ ] [
] [
][ ]
PRORATE IND [N]
] [
] [
]
For a complete list of valid values and functions for the API, refer to Appendix A.
SBCTC-ITD
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October 2012
4.2 Processing International Student Aid in FMS
To process the disbursement of financial aid to international students, complete the following
tasks in the Financial Management System.
Entering General Accounting Transactions
The General Accounting Transaction (GAT) screens GA1103 and GA1104 now accept an
SID (the ID NUM field on GA1104) that does not have a corresponding SSN in the SMS
cross-walk data set for international students, so long as the FAPC used has an API of
J (international students only).
Be aware that if an SSN exists in the cross-walk data set for a student with an API of J, FMS
by default performs all FAM edits using the SSN in the cross-walk. As a result FMS will be
unable to locate awards for these students. If you have a student who now must legitimately
use an SSN, refer to Chapter 2, the section “Converting SIDs for International Students Who
Already Have SSNs.”
Sample General Accounting Batch Header Screen (GA1103)
GA1103-002
GENERAL ACCOUNTING BATCH HEADER SCREEN
BATCH IDENTIFIER [05]
BATCH DATE [110904]
SUB-BATCH [01]
BATCH ENTRY DATE [110904]
BATCH POSTING PERIOD [1109]
BATCH COUNT
BATCH AMOUNT
[
BATCH RELEASE [N]
BANK ACCT CD
[
]
FISCAL MONTH
ENTERED
[
]
]
BATCH POST IND [1]
[
]
COMPUTED
[
]
]
[
BATCH REVERSE [ ]
POOLED CASH STATUS [ ]
FYR=11-12
BATCH STATUS [O]
NUMBER FATAL ERROR [
]
PRINT STATUS [ ]
Sample General Accounting Transactions Screen (GA1104)
GA1104-004
GENERAL ACCOUNTING TRANSACTIONS SCREEN
BATCH ID [05]
REC
NUM
BATCH DATE [110904]
TRNS
APPR PRG ORG SUB
CD RVRS INDX INDX INDX OBJ SSOBJ
004
846 271
TRNS DESC
DOC NUM
ID NUM
MISC DATA
SUBBATCH [01]
SRC SUB REIM
REV SRC CD
G112 NZ
[JOHN SMITH
[7894564111] REF DOC [
[999999999] ID TYP [S]
[
[
FYR=11-12
SUBSID
ACCT
TRANSACTION
AMOUNT
M112 24.13
]
]
YRQ [B121]
BANK ACCT [
]
]
]
For a basic definitions of account structures, see FMS web pages on the SBCTC Web Site,
FMS Account Structure at http://www.cis.ctc.edu/wctc/fms/CT/ASIntro.htm
SBCTC-ITD
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October 2012
Generating Manual Financial Aid Checks
Use the Financial Aid Check Request screen (BM3005) to general checks manually. This
process now accepts an SID that does not have a corresponding SSN in the SMS cross-walk
data set for international students, so long as the FAPC used has an API of J (international
students only). Checks generated for international students using BM3005 will have the SID,
rather than the SSN, printed on the actual check stub.
Be aware that if an SSN exists in the cross-walk for a student with an API of J, FMS by
default performs all FAM edits using the SSN in the cross-walk. As a result FMS will be
unable to locate awards for these students. If you have a student who now must legitimately
use an SSN, refer to Chapter 2, the section “Converting SIDs for International Students Who
Already Have SSNs.”
Sample Financial Aid Check Request Screen (BM3005)
BM3005-005
FINANCIAL AID CHECK REQUEST
SCHEDULED PAYMENT DATE [11904]
YEAR/QUARTER [B121]
BATCH POST PERIOD [1109]
COLLEGE [160]
INVOICE
ID
NUMBER
NUMBER
NAME
[
] [999999999] [JOHN SMITH
SBCTC-ITD
DOCUMENT
SEPR
NUMBER
FAPC CHK
] [7894561154] [112] [ ]
AMOUNT [127.55
]
–16–
October 2012
Appendix A – Glossary of Terms
Award Disbursement Indicator
The Award Disbursement Indicator (ADI) is a one-character code identifying the type of
disbursement allowed for the Financial Aid Program Code (FAPC). The ADI is maintained
in the Financial Aid Program Code Table (BM1002) in the Financial Management System
(FMS). Valid values are:
1
Charge or check
2
Charge only (either in cashiering or auto-app)
3
Check only (either manual using BM3005 or through Check Calculation)
4
Payroll expense only
5
Disbursement is not allowed
6
Bill to third party
7
Transferable waiver (can be used as a method of payment in cashiering,
BM1600. Accounting transactions are generated and expenditure is posted to
FAEXP with the applicable API)
8
Nontransferable waiver (used by fee calculation process, no accounting
generated)
Award Package Indicator
The Award Package Indicator (API) is a one-character code indicating whether an award is
required for the Financial Aid Program Code (FAPC) and whether the expenditure must be
posted to the Financial Aid Expenditure (FAEXP) database. The API is maintained in the
Financial Aid Program Code Table (BM1002) in the Financial Management System (FMS).
Y
An award is required in FAM; update FAEXP
N
An award is not required in FAM; update FAEXP
X
An award is not required in FAM; does not update FAEXP
J
For international students only:
Student must be coded with an International Student Fee Pay Status; award is
required in FAM; update FAEXP
SBCTC-ITD
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October 2012
Appendix B – Fee Pay Status Codes
The following table includes a complete list of all current fee pay status codes as defined by
the State Board for Community and Technical Colleges (SBCTC) as of the publication of this
document. The SBCTC can add or change codes at any time. This list is provided for
reference only.
Fee Pay Status Codes for Credit-Based Colleges
Fee Pay
Status Code
01
Fee Pay Status Title
Resident
Fee Pay Type
B
Residency Status
Requirement
1
02
Non-Resident
B
2
03
Need Based (3%)
B
04
Chld Of Police/Fire
B
05
Children Of Pow/Mia
B
1
06
Oregon Reciprocity
B
2
07
Idaho Reciprocity
B
2
08
Seasian Vet
B
1
09
MilitaryPersonnel
B
2
10
Sen Citizen (Audit)
B
1
11
Coll Emp (Spc Avail)
B
12
Hi Schl Compl
B
13
Concurrent Enrollmnt
B
14
Ged Prep
B
15
Non-Res Over 18 Cr
B
2
16
Resident Over 18 Cr
B
1
17
Over 18 Cr Ex;N-Res
B
2
18
Over 18 Cr Exemp Res
B
19
Wave Recipients
B
20
Non-Res Hi Schl Wvr
B
2
21
Unemployed Tuit Waiv
B
1
22
Undremploy Tuit Waiv
B
1
23
Refugee-Res Fee Pay
B
2
24
Public Hi Ed Employe
B
2
25
Native Amer Nres Wvr
B
26
Or/Id Res 6 Cr Or Ls
B
27
Excellence In Educ
B
SBCTC-ITD
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2
October 2012
Fee Pay
Status Code
28
Fee Pay Status Title
Wa Nat’l Grd Sp Avai
Fee Pay Type
B
29
Nonres Oper Fee Wvr
S
30
County Border Proj
S
31
Nres Oper Fee Wvr-2
S
33
Undetermined
B
34
Not Paid
B
35
Intrnl Contract Stu
B
36
Wash. Hi Schl Grads
B
2
37
Deaf Students
B
2
38
Interntnl Exchange
B
2
39
B.C. Reciprocity
B
2
40
Washington Scholars
B
42
I-BEST
C
43
Cust Job Training
C
44
Evening Non-Resident
B
2
45
Evening Resident
B
1
46
I-BESTNon-State Fnd
C
47
Off Campus Supl Fee
C
48
Off-Campus Resident
B
49
RS-Fee Wvr
B
51
Classified St Emp
B
52
Congressnl Dependnts
B
53
Wsu Branch Employees
B
54
Running Start
B
55
Alternative High Sch
S
56
Sen Citizen (Credit)
C
1
57
Persian Gulf
S
1
58
Dislocated Wkrs,Res
S
1
59
Dislocated Wkrs,N-Res
S
2
60
State Pet Program
C
61
Local Pre Emp Cont
C
62
College In High Schl
B
63
Athletic Waiver-Res
S
64
Athletic Wav Nonres
B
SBCTC-ITD
–19–
Residency Status
Requirement
3
1
2
1
October 2012
Fee Pay
Status Code
65
Fee Pay Status Title
Res Baccalaureat
Fee Pay Type
C
Residency Status
Requirement
1
66
Nonres Baccalaureate
B
2
67
Intl Baccalaureate
S
2
68
Athlete Wvr/Nr Wvr
S
2
70
Elig Vet/Nat Guard
B
71
Other Veterans
S
72
Fallen Vet Sps/Chld
B
79
Summer Self Support
C
80
Non-Tuition Class
B
85
Disaster Relief
S
89
Excess Enrollment
C
90
Adv Jrnypers Upgrade
B
91
Apprenticeship
B
92
Basic Skillsl
B
93
EMT
B
94
Indistrial First Aid
B
95
Parent Ed/Fam Life
B
96
Famr/Small Bus. Mgt.
B
97
Retirement
B
98
Community Service
B
99
Non-Tuition Class
B
Fee Pay Status Codes for Technical Colleges
Fee Pay
Status Code
A0
Fee Pay Status Title
Dental Hygiene
Fee Pay Type
B
A1
Voc Prep Hourly
B
A2
I20 VISA STDTS - RPT
S
A3
I20 VISA STDTS - NON
S
A4
VOC Supp/Continuing
Education
B
A5
GED Prep
C
A6
Adult Basic Education
C
A7
English as a Second Language
C
A8
Home & Family Life
C
SBCTC-ITD
–20–
Residency Status
Requirement (N/A)
October 2012
Fee Pay
Status Code
A9
Fee Pay Status Title
First Aid
Fee Pay Type
C
B1
Parent Co-Op
C
B2
Adult Education
B
B3
Community Service
C
B4
Adult High School
B
B5
High School Completion
B
B6
T.C. Running Start
B
B7
C.P. Elective High School
B
B8
L.W. Otteson High School
B
B9
Renton SD High School
B
C1
Senior Citizen - Prep
S
C2
Senior Citizen - Supp
B
C3
Senior Citizen - Comm
S
C4
Enrichment Training
C
C5
Cross Training WVR-WPP
C
C6
Cross Training WVR-LIFE
C
C7
Cross Training WVR-First Aid
C
C8
Cross Training WVR-Adult
C
C9
Skill Building WVR-Supp
B
D1
Skill Building WVR-LIFE
B
D2
Skill Building WVR-First Aid
B
D3
Skill Building WVR-Adult
B
D4
T.C. Employee Waiver
S
D5
Timber Workers - Prep
B
D6
Timber Workers- Supp
B
D7
Apprentice - Annual
B
D8
Apprentice – Qtr/Hrly
B
D9
Apprentice - Qtrly
B
E1
T.C. Wave Recipients
S
E2
Bates Technical High School
B
E3
Business Management Training
B
E4
Other Supp/Continuing
Education
B
E5
CPR (Course)
B
E6
AIDS (Hourly)
B
SBCTC-ITD
–21–
Residency Status
Requirement (N/A)
October 2012
Fee Pay
Status Code
E7
Fee Pay Status Title
AID (Course)
Fee Pay Type
B
E8
Summer Otteson High School
B
E9
Bus Contracts (Hourly)
B
F1
Bus Contracts (Course)
B
F2
Communication Service (Course)
B
F3
Computer Appl (Course)
B
F4
Bates Voc Support
B
F5
Tech College Nursing
B
F6
VC Voc Cont Ed
C
F7
BTC Canadian Stu
VC
Virtual Campus
B
WZ
Weatherization
C
ZZ
Non Tuition
B
SBCTC-ITD
–22–
Residency Status
Requirement (N/A)
October 2012