DataExpress
Level II DataExpress Workshop
Training Guide
 SBCTC-ITD
3101 Northup Way, Suite 100
Bellevue, WA 98004-1449
Phone 425.803.9700
http://www.cis.ctc.edu
Contents
Introduction ......................................................................................................................1
How do I link FMS to SMS? .............................................................................................2
How do I link SMS to FAID? ............................................................................................3
How do I link between SM and SMIS? .............................................................................4
Can I upload data from a non HP Image database source and use it in
DataExpress? ..................................................................................................................9
Where does the data come from and how can I find it without a lot of research? .......... 21
What are the different data types in our databases and what do they mean? ............... 25
What is a date subtype and how do I use it? ................................................................. 26
How do I use pre-generated MPE and KSAM files to create a DataExpress
procedure? ..................................................................................................................... 48
What is a multi-pass procedure and when should I use it? ............................................ 56
When is it appropriate to group, summarize, or create computations in a
DataExpress procedure? ............................................................................................... 79
What tips and rules should I remember when linking? ................................................... 84
How do I decide which output file format to use? ........................................................... 86
If I have created a multi-pass procedure, how can I change the names of the
procedure and the saved files that it accesses without recreating everything? .............. 87
What are some important tips to remember when creating procedures specifically
for downloading?............................................................................................................ 90
What report formatting options are available in DataExpress? ...................................... 91
How can I change printer settings while in DataExpress? ............................................. 96
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Introduction
The purpose of this training guide is to provide instruction on advanced DataExpress
topics. This guide addresses such issues as:
•
Writing multi-pass procedures.
•
Linking across applications.
•
Accessing KSAM and MPE files.
•
Creating computations
•
Uploading data.
•
Report formatting.
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How do I link FMS to SMS?
The primary link between SMS and FMS is the ID number. In SMS, this field is called
the Student Identification Number (SID). In FMS, this field is called the Customer
Identification Number (CUST-ID). The “match” or “link” between the two fields is
typically made when a student first registers and pays for a class. A record is then created
in the STU-D and STU-CLASS-D tables of SMS and in the CUST-ACTV-D table in
FMS.
The CUST-ID field is comprised of two child elements, Customer Number (CUSTNUM) and Customer Type (CUST-TYP). However, only the CUST-NUM element is
needed to link to the SID field.
The CUST-ID field and its two child elements appear in IMAGE as follows:
CUST-ID
.CP-CUST-NUM
.CP-CUST-TYP
To create a link between the SID field and the CUST-ID field:
1
Select the child element CUST-NUM.
2
Create a computed field that consists of the 9-character CUST-NUM field plus a
space.
3
To link to SMS using the computed field, enter the linkage as:
1,:2 (where 1 is CA.CUST-ACTV-D and 2 is SM.STU-D)
Note: The link between the SID field and the CUST-ID field can also be made by simply
editing the storage length of CUST-ID to add the tenth empty byte. In this case, the
computation noted above is not necessary.
For further information about SMS, see Illustration 1.
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How do I link SMS to FAID?
The primary link between SMS (Student Management System) and FAID (Financial Aid
System) is the Social Security number. In SMS, this field is called the Social Security
Number (SSN). In FAID, the field is called the Student Identification Number (STD-IDNO). This is a direct link and no computations are required. The SSN in SMS resides
only in the SID-SSN-XREF-D dataset. In the linkage order, this dataset is inserted
between FAID datasets and SMS datasets.
Note: When linking multiple-year sessions in FAID to multiple-year quarters in SMS,
link as shown above and then match the year quarters in one of the following ways:
•
Create a comparison computation where YR-SES is equal to YRQ, or
•
Compare the two fields of YR-SES and YRQ by entering one with predefined selection at the SELECT BY prompt and, when prompted for
selection values for this field, type $ followed by the second field. Operators
such as GT, LT and others may also be used.
For further information about SMS, see Illustration 1.
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How do I link between SM and SMIS?
There are a number of ways to link between the SM (Student Management) and SMIS
(Student Course MIS) databases. Because the State Board for Community and Technical
Colleges (SBCTC) utilized the SMIS database, the key fields are concatenated and
contain COL (college) and YRQ (year/quarter) identifiers. SID (Student Identification
Number) or ITM (Class Item Number) may also be child elements of the key fields in the
SMIS database. The following table lists the key fields and child elements found in the
SMIS database:
COL-YRQ-KEY
COL-YRQ-SID-KEY
COL-YRQ-ITM-KEY
.CY-COL
.YS-COL
.YI-COL
.CY-YRQ
.YS-YRQ
.YI-YRQ
.YS-SID
.YI-ITM
Linking from SMIS to SM
When linking from SMIS to SM, you must use the child elements in the table above to
link to SM key fields (YRQ, SID, and ITM). In the case of SID from the SMIS database,
you will need to either create a computed field that adds the tenth empty byte to the end
of the field, or edit the field to alter the storage length to 10. When linking to ITM, you
will need to create a computed field that adds YRQ and ITM (from SMIS) to link to the
CLASS-ID key field in SM.
Linking from SM to SMIS
Linking from SM to SMIS is more complicated. A computed field must be created to
match one of the three key fields in the table above. You must first obtain the individual
components and then add them together to match the key field in SMIS for linking.
To obtain the COL field, create a computed field using the string function $ACCOUNT,
which returns an 8-character field containing the logon account name (your college
number) and blank spaces. The blank spaces must be stripped before creating the key
match. Using a simplified working set, the following example shows the steps for linking
from SM to the key field COL-YRQ-SID-KEY in the SMIS database.
1. SID
2. YRQ
NEW FIELD NAME [ACCOUNT
]
COMPUTATIONAL EXPRESSION [$ACCOUNT ]
DATA TYPE (X) [press return ]
FIELD STORAGE LENGTH (8) [press return
OCCURRENCE COUNT (1) [press return
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1
Create a computed field that will return the logon account name. By default, this
string function creates an 8-character field.
WORKING SET (fields selected from the SM database)
1. SID
2. YRQ
NEW FIELD NAME [ACCOUNT
]
COMPUTATIONAL EXPRESSION [$ACCOUNT ]
DATA TYPE (X) [press return ]
FIELD STORAGE LENGTH (8) [press return
OCCURRENCE COUNT (1) [press return
2
]
]
Create a computed field that extracts the three-digit college number from the
ACCOUNT computation. If left as is, the college number would appear as
Pnnnbbbb (where n is the college number and b is an empty byte).
NEW WORKING SET (fields selected from the SM database and ACCOUNT)
1. SID 2. YRQ 3. ACCOUNT
NEW FIELD NAME [COL ]
COMPUTATIONAL EXPRESSION [3[2:3]
]
DATA TYPE (X) [press return ]
FIELD STORAGE LENGTH (3) [press return
3
]
Create a computed field that adds the COL, YRQ, and SID fields together to
create a link to the COL-YRQ-SID-KEY in the SMIS database. This
computation will also strip the empty byte from the end of the SID field.
NEW WORKING SET (fields selected from the SM database plus ACCOUNT
and COL)
1. SID 2. YRQ 3. ACCOUNT
4. COL
NEW FIELD NAME [COL-YRQ-SID-LINK
]
COMPUTATIONAL EXPRESSION [4 + 2 + 1[1:9]
DATA TYPE (X) [press return ]
FIELD STORAGE LENGTH (16) [press return
OCCURRENCE COUNT (1) [press return
]
]
]
The final computed field COL-YRQ-SID-LINK will now provide a link between
SM and the COL-YRQ-SID-KEY field in SMIS.
For further information about SMS, see Illustration 1.
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Illustration 1
Illustration 1: Student Management System
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Illustration 1
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Illustration 1
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Can I upload data from a non HP Image database source
and use it in DataExpress?
While it is possible to upload a data file from your PC to the HP3000, this is generally
done by an administrator with system access at the colon (:) prompt. There are some
upload processes available (for example, ZX4010) but, again, they require the assistance
of a system administrator. This is not a difficult process but there are audit, security, and
disc space issues to be considered.
Once the file has been uploaded, you can create a file definition so that the data can be
accessed using DataExpress. For example, assume you have been given an Excel file by
Washington Employees Security Department containing only Social Security numbers.
WASD wants to know if any of the numbers match any of the ID numbers in your
employee database. Follow these steps to create a file definition:
1
Have your system administrator upload the file for you.
2
At the DataExpress main menu, type 3 (Create).
3
At the Create menu, type 4 (Use File Definitions).
4
At the File Definitions menu, type 1 (Enter Your Own File Definitions).
5
At the Filename prompt, type the Remote Filename of the file that has been
uploaded.
6
At the File in Local Group (Y/n)? prompt, type Y (yes).
7
At the KSAM file (N/y)? prompt, type N (no).
8
At the Field Name prompt, type the name of the first field in your file. For this
example, that field is a Social Security number that you wish to match with your
Employee IDs, so you would call the field EMP-ID-MATCH.
9
At the Data Type prompt, type the appropriate data type, in this case X.
10 At the Field Storage Prompt, type the exact number of data bytes for the field
you are defining. In this case, EMP-ID-MATCH is 9 characters in length so you
would normally type 9. But, because there is only one field in this file, it is
acceptable to add the tenth empty byte at the end of the field at this point. If
there were multiple fields in the file, this step would have to be accomplished
with a computed field later in the procedure creation process.
11 If you are prompted for Occurrence Count, press Return to accept the default
of 1.
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12 When prompted for a Field Name again, you would normally repeat the process
above. In this case, however, there is only one field, so press Return.
13 At the Save Definitions in an FD file (N/y) prompt, type Y (yes) so that you can
access the file at a later date. If you type N (no), the file definition will not be
saved.
14 At the FD File name prompt, name the file. Note: This can be the same name as
the remote file name or a new file name.
15 At the File in local group (Y/n) prompt, you would most likely type Y (yes).
For more information about uploading files to the HP3000 and creating file definitions
from uploaded files, see Illustrations 2-A and 2-B.
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Illustration 2-A
Illustration 2-A: System Administrator’s Procedures for Uploading a File to
the HP3000
This information pertains to uploading an Excel file to the HP3000. File types may differ
when uploading other application files.
To upload using Minisoft:
1 In Excel, remove the field headers (titles) from the procedure.
2 Save the file as a CSV (comma delimited) file.
3 Close the file.
4 In MiniSoft, at the colon (:) prompt:
a
Click on File.
b
Click on Upload File to Host.
c
Change directory/drive to the location of the Excel file.
d
Click on the name of theExcel file you are going to upload.
e
If the file already exists on the HP3000, click the Overwrite box.
f
Under Type, click ASCII.
g
Click on the checkbox next to Save File Info so the checkbox has a checkmark in
it.
h
In the Remote Filename box, type the name that you would like to give the file
on the HP3000.
i
Click Start Transfer.
To upload using Reflections:
1 In Excel, remove the field headers (titles) from the procedure.
2 Save the file as a CSV (comma delimited) file.
3 Close the file.
4 In Reflections:
a
Click on File.
b
Change the drive and directory to the location of the Excel file.
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Illustration 2-A
c
Click on the name of theExcel file you are going to upload. Click on the
filename.
d
If the file already exists on the HP3000, be sure to specify overwrite box.
e
Define the file type as ASCII.
f
In the Remote Filename box, type the name that you would like to give the file
on the HP3000.
g
Start the file transfer by clicking where you see the >> symbol for upload.
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Illustration 2-B
Illustration 2-B: Example of Creating a File Definition from an Uploaded
File
DataExpressCenter
C.01.90-5
(C) MB Foster Software Labs 1985-99
MAIN MENU
------------------------------------------------------------------------------1: DISPLAY procedure catalog
2: RUN an existing procedure
3: CREATE a new procedure
4: MAINTAIN an existing procedure
8: EXIT
------------------------------------------------------------------------------Reflection W1 (7.00)
ENTER AN OPTION NUMBER
3
♦ ♦ ♦
DataExpressCenter
CREATE a new procedure
------------------------------------------------------------------------------1: Use HP DICTIONARY definitions
2: Use HP IMAGE root file definitions
3: Use HP Allbase SQL definitions
4: Use FILE definitions
7: RETURN
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
4
♦ ♦ ♦
DataExpressCenter
Use FILE definitions
------------------------------------------------------------------------------1: ENTER your own file definitions
2: Use File-Definition (FD) file
3: Use Self-Describing (SD) file
5: Use DataExpress subfile
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
1
♦ ♦ ♦
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Illustration 2-B
DataExpressCenter
ENTER your own file definitions
------------------------------------------------------------------------------FILE name
EMPIDS
File in local file group (Y/n)?
Y
KSAM FILE (N/y)?
N
FIELD name
DATA TYPE
FIELD STORAGE LENGTH
OCCURRENCE COUNT (1)
EMP-ID-MATCH
X
10
FIELD name
press return
press return
SAVE DEFINITIONS IN AN FD FILE (N/y)?
Y
fmlEMPIDS
FD file name
press return
File in local file group (Y/n)?
♦ ♦ ♦
DataExpressCenter
Data fields in MPE file EMPIDS
------------------------------------------------------------------------------1: EMP-ID-MATCH
------------------------------------------------------------------------------ENTER DATA FIELD SELECTION
1
♦ ♦ ♦
DataExpressCenter
Define output specifications
------------------------------------------------------------------------------1: EMP-ID-MATCH
------------------------------------------------------------------------------ADD ANY MORE FIELDS OR FILES (N/y)?
Y
♦ ♦ ♦
DataExpressCenter
Existing files in procedure
------------------------------------------------------------------------------1: EMPIDS
-------------------------------------------------------------------------------
press return
Press <Enter> key to select a new file
SELECT AN EXISTING FILE
♦ ♦ ♦
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Illustration 2-B
DataExpressCenter
Existing definition files in procedure
------------------------------------------------------------------------------1: fmlEMPIDS
------------------------------------------------------------------------------Press <Enter> key to select a new definition source press return
SELECT AN EXISTING DEFINITION FILE
♦ ♦ ♦
DataExpressCenter
CREATE a new procedure
------------------------------------------------------------------------------1: Use HP DICTIONARY definitions
2: Use HP IMAGE root file definitions
4: Use FILE definitions
7: RETURN
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
1
♦ ♦ ♦
DataExpressCenter
Use HP DICTIONARY definitions
------------------------------------------------------------------------------2: Use HP IMAGE data base definitions
3: Use KSAM/MPE file definitions
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
2
♦ ♦ ♦
DataExpressCenter
Use HP IMAGE data base definitions
------------------------------------------------------------------------------1: Display IMAGE data base names
2: Select a specific IMAGE data base
3: Select a specific IMAGE data set
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
2
♦ ♦ ♦
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November 2009
Illustration 2-B
DataExpressCenter
Select a specific IMAGE data base
------------------------------------------------------------------------------IMAGE data base name
EMP
♦ ♦ ♦
DataExpressCenter
Data sets in data base EMP
------------------------------------------------------------------------------1: DED-BAL-D
11: EMP-LEAVE-M
21: JOB-ACCT-D
2: EMP-A
12: EMP-NAME-A
22: LEAVE-DAY-D
3: EMP-ADDR-D
13: EMP-NAME-D
23: LEAVE-MO-D
4: EMP-BENE-D
14: EMP-M
24: LEAVE-XREF-D
5: EMP-BOND-D
15: EMP-YRQ-D
25: POS-A
6: EMP-DED-D
16: EMPLR-COST-D
26: FAC-PLACE-D
7: EMP-EDUC-D
17: EMPLR-COST-M
27: EMP-PIN-D
8: EMP-HIST-D
18: EMPLR-XREF-D
28: EMP-MISC-D
9: EMP-JOB-A
19: IN-KIND-D
10: EMP-JOB-D
20: IN-KIND-M
------------------------------------------------------------------------------ENTER DATA SET SELECTION
14
♦ ♦ ♦
DataExpressCenter
Data fields in MASTER data set EMP-M
1 of 4
------------------------------------------------------------------------------1:*EMP-ID
17: .EMP-BIRTH-DAY
33: .ED-OT-YTD
2: .EMP-ID-1
18: EMP-DOLLAR-BAL
34: .ED-OT-FTD
3: .EMP-ID-2
19: .ED-TOT-YTD
35: .ED-TAX-BENE-YTD
4: .EMP-ID-3
20: .ED-TOT-QTD
36: .ED-ST-YTD
5: ADDR-LN-1
21: .ED-FED-YTD
37: .ED-ST-QTD
6: ADDR-LN-2
22: .ED-FED-QTD
38: .ED-MEDICARE-YTD
7: CONF-PHONE-ADDR
23: .ED-OASI-YTD
39: .ED-MEDICARE-QTD
8: EIC-IND
24: .ED-OASI-QTD
40: .ED-TAX-RED-YTD
9: EMERG-CONTACT
25: .ED-EXCLUDE-YTD
41: .ED-TAX-RED-QTD
10: EMERG-PHONE
26: .ED-REG-YTD
42: .ED-OASI-RED-YTD
11: .EP-AREA-CD
27: .ED-SUPP-YTD
43: .ED-OASI-RED-QTD
12: .EP-PREFIX
28: .ED-STIPEND-YTD
44: .ED-ST-RED-YTD
13: .EP-SUFFIX
29: .ED-STIPEND-FTD
45: .ED-ST-RED-QTD
14: EMP-BIRTH-DATE
30: .ED-WS-FTD
46: .ED-MEDICARE-Y
15: .EMP-BIRTH-YR
31: .ED-WS-MTD
47: .ED-MEDICARE-Q
16: .EMP-BIRTH-MO
32: .ED-LWOP-MTD
48: EMP-HNDCP-STAT
------------------------------------------------------------------------------ENTER DATA FIELD SELECTION
1
♦ ♦ ♦
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November 2009
Illustration 2-B
DataExpressCenter
Data fields in MASTER data set EMP-M
2 of 4
------------------------------------------------------------------------------1: EMP-HR-BAL
17: .EH-LWOP-BAL
33: FULL-PART-IND
2: .EH-REG-YTD
18: .EH-INSTRN-HR
34: HI-EDUC-LVL
3: .EH-OT-YTD
19: EMP-MIN-IND
35: HI-EDUC-YR
4: .EH-OT-FTD
20: EMP-NAME
36: HOME-CAMPUS
5: .EH-MEDAID-QTD
21: EMP-PERSL-ACTN
37: HOME-DEPT
6: .EH-MEDAID-MTD
22: EMP-RACE-ETH
38: HOME-PHONE
7: .EH-LWOP-ETD
23: EMP-SEX
39: .HP-AREA-CD
8: .EH-WS-FTD
24: EMP-STAT
40: .HP-PREFIX
9: .EH-WS-MTD
25: EMP-TYP
41: .HP-SUFFIX
10: .EH-RETIRE-MTD
26: EMPL-DATE
42: INSUR-ELIG-IND
11: .EH-VOL-FTD
27: .EMPL-YR
43: LAST-PAY-DATE
12: .EH-VOL-QTD
28: .EMPL-MO
44: .LAST-PAY-YR
13: .EH-VOL-MTD
29: .EMPL-DAY
45: .LAST-PAY-MO
14: .EH-TOT-QTD
30: FED-ADDTNL-IND
46: .LAST-PAY-DAY
15: .EH-SICK-QTD
31: FED-MARITL-STAT
47: MAIL-STOP
16: .EH-COMP-HRS-QTD
32: FED-TAX-EXEMPT
48: MAIN-CYCLE
------------------------------------------------------------------------------ENTER DATA FIELD SELECTION 20,24,25
♦ ♦ ♦
DataExpressCenter
Data fields in MASTER data set EMP-M
3 of 4
------------------------------------------------------------------------------1: MEDAID-ELIG
17: .DB-FED-YTD
33: .DB-ST-QTD
2: MILITARY-STAT
18: .DB-FED-QTD
34: .DB-MEDICARE-YTD
3: OASI-TAX-ELIG
19: .DB-OASI-YTD
35: .DB-MEDICARE-QTD
4: PAYR-PYMT-LOC
20: .DB-OASI-QTD
36: .DB-TAX-RED-YTD
5: PAYR-PYMT-METH
21: .DB-EXCLUDE-YTD
37: .DB-TAX-RED-QTD
6: PERM-ADDR-LN-1
22: .DB-REG-YTD
38: .DB-OASI-RED-YTD
7: PERM-ADDR-LN-2
23: .DB-SUPP-YTD
39: .DB-OASI-RED-QTD
8: PERM-TEMP-IND
24: .DB-STIPEND-YTD
40: .DB-ST-RED-YTD
9: PERM-ZIP
25: .DB-STIPEND-FTD
41: .DB-ST-RED-QTD
10: PERSL-ACTN-DATE
26: .DB-WS-FTD
42: .DB-MEDICARE-Y
11: .PERSL-ACTN-YR
27: .DB-WS-MTD
43: .DB-MEDICARE-Q
12: .PERSL-ACTN-MO
28: .DB-LWOP-MTD
44: PREV-HR-BAL
13: .PERSL-ACTN-DAY
29: .DB-OT-YTD
45: .HB-REG-YTD
14: PREV-DOLLAR-BAL
30: .DB-OT-FTD
46: .HB-OT-YTD
15: .DB-TOT-YTD
31: .DB-TAX-BENE-YTD
47: .HB-OT-FTD
16: .DB-TOT-QTD
32: .DB-ST-YTD
48: .HB-MEDAID-QTD
------------------------------------------------------------------------------ENTER DATA FIELD SELECTION
press return
♦ ♦ ♦
DataExpressCenter
Data fields in MASTER data set EMP-M
4 of 4
------------------------------------------------------------------------------1: .HB-MEDAID-MTD
17: RPT-EXCLUSN-IND
33: .VET-PREF-MO
2: .HB-LWOP-ETD
18: SEPR-DATE
34: .VET-PREF-DAYS
3: .HB-WS-FTD
19: .SEPR-YR
35: W4-EXEMPT-YR
4: .HB-WS-MTD
20: .SEPR-MO
36: WORK-COUNTY
5: .HB-RETIRE-MTD
21: .SEPR-DAY
37: WORK-EXTEN
6: .HB-VOL-FTD
22: SEPR-REASON
38: WORK-OFFC
7: .HB-VOL-QTD
23: SID
39: WORK-PHONE
8: .HB-VOL-MTD
24: .SID-1
40: .WP-AREA-CD
9: .HB-TOT-QTD
25: .SID-2
41: .WP-PREFIX
10: .HB-SICK-QTD
26: .SID-3
42: .WP-SUFFIX
11: .HB-COMP-HRS-QTD
27: ST-ADDTNL-IND
43: ZIP
12: .HB-LWOP-BAL
28: ST-MARITL-STAT
44: .ZIP-5
13: .HB-INSTRN-HR
29: ST-TAX-EXEMPT
45: .ZIP-4
14: PRIOR-EMP-NAME
30: SUPP-ADDTNL-IND
46: CENSUS-RACE-CD
15: PYMT-DISTR-LOC
31: VET-PREF-TIME
47: CENSUS-HISP-CD
16: DEL-REF-SRC
32: .VET-PREF-YR
48: APP-REF-SRC
------------------------------------------------------------------------------ENTER DATA FIELD SELECTION
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November 2009
Illustration 2-B
♦ ♦ ♦
DataExpressCenter
Define output specifications
------------------------------------------------------------------------------1: EMP-ID-MATCH
3: EMP-NAME
5: EMP-TYP
2: EMP-ID
4: EMP-STAT
------------------------------------------------------------------------------ADD ANY MORE FIELDS OR FILES (N/y)? press return
EDIT FIELD DEFINITIONS (N/y)?
press return
ADD ANY COMPUTATIONAL FIELDS (N/y)?
press return
INCLUDE IN OUTPUT
SORT BY
SUMMARIZE BY
1,2,3,5,4
4,3
press return
SUPPRESS DETAIL RECORDS (N/y)?
SELECT BY
press return
4,5
ARE THE SPECIFICATIONS CORRECT (Y/n)?
press return
♦ ♦ ♦
DataExpressCenter
Multi-file access order
------------------------------------------------------------------------------1: EMPIDS
2: EMP-M
------------------------------------------------------------------------------FILE ACCESS AND LINKAGE ORDER
1,2
♦ ♦ ♦
DataExpressCenter
PROCEDURE PREPARATION PHASE
------------------------------------------------------------------------------EDIT NAMES/LOCATIONS OF DATA BASES AND FILES (N/y)?
press return
♦ ♦ ♦
DataExpressCenter
PROCEDURE PREPARATION PHASE
------------------------------------------------------------------------------INCLUDE DATA BASE PASSWORD(S) IN PROCEDURE (N/y)?
press return
♦ ♦ ♦
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November 2009
Illustration 2-B
DataExpressCenter
Output file format options
------------------------------------------------------------------------------1: Report Listing
11: [PH subfile 7]
21: SD ASCII file
2: DataExpress subfile
12: [PH keyed subfile 7]
22: BINARY file (MPE)
3: HPListKeeper
13: dBase PRN format
23: ASCII file (MPE)
4: HPWord
14: R:Base
24: EBCDIC file (IBM)
5: [Mail System]
15: WordPerfect 4.2
25: KSAM file
6: HPEasyChart
16: WordPerfect 5.0
26: KSAM SD file
7: HPDraw
17: [PH subfile 0]
27: Excel SYLK format
8: HP DSG
18: SPSS-X file
28: Lotus WK1 format
9: Lotus PRN format
19: DIF file
29: dBase DBF format
10: Lotus WKS format
20: SD BINARY file
30: [Graphics]
------------------------------------------------------------------------------Enter '0' to specify a special format
[ ]= not installed/available
Press <Enter> key to allow run-time decision on format
ENTER AN OPTION NUMBER
1
♦ ♦ ♦
DataExpressCenter
PROCEDURE PREPARATION PHASE
------------------------------------------------------------------------------RUN THE PROCEDURE (Y/n)?
press return
♦ ♦ ♦
DataExpressCenter
RUN procedure newly defined
------------------------------------------------------------------------------PASSWORD for EMP
type valid database password (all in uppercase) here
♦ ♦ ♦
DataExpressCenter
RUN procedure newly defined
------------------------------------------------------------------------------Enter values for the following data fields:
EMP-STAT
press return
and EMP-TYP
press return
♦ ♦ ♦
SBCTC-ITD
– 19 –
November 2009
Illustration 2-B
21 READ (13 ON PRIMARY FILE), 13 PREPARED, 13 WRITTEN
LIST REPORT ON PRINTER (N/y)?
press return
♦ ♦ ♦
Report Listing
page 1 of 1
EMP-ID-MATCH
EMP-ID
EMP-NAME
EMP-TYP EMP-STAT
-----------------------------------------------------------------------999396698
- 999897223
- 999126789
- 999789674
- 999828891
- 999932262
999-93-2262
CASTILLO, MERCEDES
P
A
999828800
999-82-8800
CULPS, ISABEL
S
A
999561067
999-56-1067
LUNDBLAD, STEVEN PAUL
P
A
999389012
999-38-9012
MORFIN, DELIA Z.
S
A
999464123
999-46-4123
PATTERSON, ELIZABETH
P
A
999663806
999-66-3806
PIES, NATHAN J.
S
A
999771404
999-77-1404
ROSS, BETH A.
P
A
999981424
999-98-1424
SANDERS, TABITHA S.
S
A
-------------------------------------------------------------------------EXIT (E)?
exit here
♦ ♦ ♦
DataExpressCenter
RUN procedure newly defined
------------------------------------------------------------------------------REUSE EXTRACT FILE (N/y)?
press return
REPEAT PROCEDURE RUN (N/y)?
press return
SAVE CURRENT PROCEDURE (Y/n)?
N
♦ ♦ ♦
DataExpressCenter
C.01.90-5
(C) MB Foster Software Labs 1985-99
MAIN MENU
------------------------------------------------------------------------------1: DISPLAY procedure catalog
2: RUN an existing procedure
3: CREATE a new procedure
4: MAINTAIN an existing procedure
8: EXIT
------------------------------------------------------------------------------Reflection W1 (7.00)
ENTER AN OPTION NUMBER
SBCTC-ITD
8
– 20 –
November 2009
Where does the data come from and how can I find it
without a lot of research?
Choose the HP IMAGE database dictionary when you want to create a DataExpress
procedure that extracts the data entered through online screen processing. This is the most
frequently accessed data for creating DataExpress reports.
Learning which IMAGE databases and data sets contain the fields you wish to extract can
be difficult. The names of the databases and the data sets (or tables) are key to
understanding what kind of data resides in the table. For example, the CLASS-D data set
contains “class details,” information about classes. Note that when searching down to the
field level, you may find that many of the same fields reside in several different databases
and data sets. For instance, the field COURSE-ID can be found in approximately five
databases and over 15 data sets.
When considering where to start your search for data, you must consider what the data is
about. Again, using the example of the field COURSE-ID, assume you want to create a
report that gives you a list of available classes for a particular quarter, by COURSE-ID.
First think about which database might contain this kind of information. Logically, you
know it would be a database related to the Student Management System (as opposed to
the Financial Management or Payroll/Personnel Management Systems). The primary
database in the SMS system used for reporting is the SM database. As you search the data
sets in the SM database, you will encounter the COURSE-ID field numerous times.
Again consider the name of the data set. For example, the COURSE-DESC-D table
houses data about course descriptions. The COURSE-REQR-D data set contains
information about course requirements. CLASS-D, as noted above, contains all of the
class details like when the class is scheduled to run, where it will be held, and who will
be teaching the class. Therefore, CLASS-D is the logical data set to use for obtaining
information about available classes in a particular quarter.
To assist you in locating data, the SBCTC-ITD has made available a series of
DataExpress procedures that run against the HP Database Dictionary. One procedure in
particular (ZX0008R) allows you to type the name of a field as a selection value and
obtain a DataExpress report that lists every database and data set in which the named
field resides. You can then apply the logic noted above to assist you in selecting the
appropriate data location.
Following are tables delineating the dictionary DataExpress procedures. These
procedures are located in the INFORM group, the PLIB account catalog.
SBCTC-ITD
– 21 –
November 2009
Database Information Procedures
Procedure
Name
ZX0000R
Selection
Criteria
No selection
criteria
Description
Example of Output
Creates a DX subfle, BASES, used by
other procedures.
This report returns a list of all
Databases and their respective Long
file names.
(file or database) AP
(filename or long database name)
ACCOUNTS PAYABLE DATA
BASE
ZX0001R
No selection
criteria
Creates an alphabetical report listing
all database names (short and long).
Creates an alphabetical report
listing all database names (short
and long).
ZX0002R
database name
(short)
Lists Database name, Application
responsibility, Long Name, and a
brief description of the database.
(database) EMP
application area
(responsibility)
(responsibility) PPM
(long name) EMPLOYEE
DATABASE
(description) THIS DATA-BASE
CONTAINS INFORMATION
PERTINENT TO EMPLOYEES.
ZX0003R
database name
data set name
data set type
Lists all Datasets and their type (auto,
mast, detl) in a particular database.
Note: Both abbreviated and long data
set names are displayed.
(database) SM
(long name) STUDENT
MANAGEMENT SYSTEM
DATABASE
(data set) ADMIN-UNIT-D
(long name) ADMINISTRATIVE
UNIT DETAIL
((dataset) file type) DETL
Data Sets Information Procedures
DX Procedure
Name
ZX0004R
Selection
Criteria
database name
data set name
Description
Lists data sets with short and
long names. It also gives a
data set description and lists
the database that the data set is
contained in.
Example of Output
(data set) CLASS-D
(data set long name) CLASS DETAIL
(description) CONTAINS AN
ENTRY FOR EACH CLASS
OFFERED BY THE COLLEGE
(database) SM
ZX0005R
data set
key element
path data set
Lists data sets, their key field
or fields (elements), the data
set that they are linked from
and the database that where
they reside.
(data set) STU-D
(key element) ABBR-LAST-NAME,
SID
(file linked from) STU-NAME-A,
STU-M
(database) SM
SBCTC-ITD
– 22 –
November 2009
DX Procedure
Name
Selection
Criteria
Description
DD0011J via job
scheduling
Go to:
http://web.ctc.edu/j
obdoc/DD0011J.H
TM
This job prints a list of all data
elements contained in a
specific file or database from
the dictionary.
Example of Output
Select by database
name
Data Element Information Procedures
DX Procedure
Name
ZX0006R
Selection
Criteria
element (field)
short name
element (field)
long name
ZX0007R
element (field)
parent
element (field)
child
ZX0008R
element (field)
name
data set (file) name
database name
DD0002J via job
scheduling
Go to:
http://web.ctc.edu/j
obdoc/DD0002J.H
TM
No selection
criteria
SBCTC-ITD
Description
Lists specified fields or
elements, their long name and
definition.
Example of Output
(element) SID
(element name) STUDENT
IDENTIFICATION NUMBER
(description line) DEFINITION: A
NINE CHARACTER ELEMENT
UNIQUELY IDENTIFYING A
STUDENT
Lists of specified concatenated
fields and delineates the child
elements they are comprised
of. It also details the starting
position and length of each
child element.
This report returns details on a
specific field or data element.
It lists the long name, the data
sets that the element is located
in, the file type of those data
sets and the tying database
name.
(element parent) CUST-REF
(element child) CU-REF-NUM and
CU-REF-TYP
(element position) 1 and 10
(element length) 9 and 1
EXAMPLE: Too extensive to provide
an example; however, this procedure
is very useful for locating all places
that a field is stored.
This job prints the data
elements from the dictionary
with all their attributes and
definitions. This is a long
report, over 700 pages.
– 23 –
November 2009
Procedures Identifying Files Not in Databases
DX Procedure
Name
ZX0009R
Selection
Criteria
data file name
long file name
file responsibility
Description
This report lists files and
their long names and file
type. It also list the
application responsibility
and a description of the
specified file.
Example of Output
(file name) BM2204D
(long name) AR PURGE DETAIL
(file type) KSAM
(responsibility) FMS
(description) WORK FILE USED IN
THE AR PURGE
SBCTC-ITD
– 24 –
November 2009
What are the different data types in our databases and
what do they mean?
Data types available are essentially those used by DICTIONARY/3000 and are as
follows:
Data Type
Definition
X
Any ASCII character string
U
Upper case ASCII string
9
Numeric ASCII unsigned numeric
Z
Zoned decimal numeric
P
Packed decimal numeric
I
Integer binary numeric
J
Integer binary (for COBOL) numeric
K
Logical binary unsigned numeric
R
Floating point numeric format (HP format)
F
Floating point scientific format (IEEE format)
If a numeric data type is followed by a plus sign, that indicates that the number can
contain only positive values. Note, however, that the plus sign is optional. Also note that
the most commonly seen data types in our IMAGE databases are X, Z, J, I, 9, and P.
When creating computational fields, a data type will be assumed based on the type of
expression used. The default data type is usually appropriate so a change is seldom
necessary.
SBCTC-ITD
– 25 –
November 2009
What is a date subtype and how do I use it?
In the IMAGE databases, the numbers in the date fields are not defined as dates but,
instead, are generally stored as:
•
Data type J (integer binary (for COBOL) numeric) or
•
Data type X (any ASCII character string) with no date subtype.
For DataExpress to correctly interpret the date fields, you must define a date subtype for
the field. A date subtype identifies the number in a field as a date and applies a date
format. Without a date subtype, date fields will improperly sort, select, and calculate. For
example, the following columns display a series of YY/MM/DD dates sorted without and
with date subtypes defined:
Without Date Subtype
With Date Subtype
00/01/20
96/03/05
00/04/17
97/08/16
01/07/12
99/10/31
03/12/22
00/01/20
96/03/05
00/04/17
97/08/16
01/07/12
99/10/31
03/12/22
Just as the above dates will sort improperly without date subtypes, a selection of a range
of dates from 96/03/05 TO 03/12/22 will also fail without date subtypes. Without the date
subtypes, the date is treated as a number so 96 to 03 is treated as an invalid range.
Calculations using dates without date subtypes will fail or calculate inaccurately for the
same reason.
When you initially add a date subtype to a field, you are only identifying how the data is
stored in the database; you are not controlling how the data will be displayed. Once a date
subtype has been defined for a specific field, you can then alter the display (to
MM/DD/YY, for example) by editing the field or by using the features available in
ReportDesigner.
SBCTC-ITD
– 26 –
November 2009
Valid date subtype formats are:
Description
Format 1
Format 2
Format 3
Format 4
year-month-day
YYMMDD
YYMMMDD
YYYYMMDD
YYYYMMMDD
month-day-year
MMDDYY
MMMDDYY
MMDDYYYY
MMMDDYYYY
day-month-year
DDMMYY
DDMMMYY
DDMMYYYY
DDMMMYYYY
year-month
YYMM
YYMMM
YYYYMM
YYYYMMM
month-year
MMYY
MMMYY
MMYYYY
MMMYYYY
month-day
MMDD
MMMDD
day-month
DDMM
DDMMM
year-day
YYDDD
YYYYDDD
day-year
DDDYY
DDDYYYY
For more information about data subtypes, see Illustration 3.
SBCTC-ITD
– 27 –
November 2009
Illustration 3
Illustration 3: Date Subtypes
MAIN MENU
------------------------------------------------------------------------------1: DISPLAY procedure catalog
2: RUN an existing procedure
3: CREATE a new procedure
4: MAINTAIN an existing procedure
8: EXIT
------------------------------------------------------------------------------Reflection W1 (7.00)
ENTER AN OPTION NUMBER
3
♦ ♦ ♦
DataExpressCenter
CREATE a new procedure
------------------------------------------------------------------------------1: Use HP DICTIONARY definitions
2: Use HP IMAGE root file definitions
3: Use HP Allbase SQL definitions
4: Use FILE definitions
7: RETURN
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
1
♦ ♦ ♦
DataExpressCenter
Use HP DICTIONARY definitions
------------------------------------------------------------------------------2: Use HP IMAGE data base definitions
3: Use KSAM/MPE file definitions
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
2
♦ ♦ ♦
DataExpressCenter
Use HP IMAGE data base definitions
------------------------------------------------------------------------------1: Display IMAGE data base names
2: Select a specific IMAGE data base
3: Select a specific IMAGE data set
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
SBCTC-ITD
2
– 28 –
November 2009
Illustration 3
♦ ♦ ♦
DataExpressCenter
Select a specific IMAGE data base
------------------------------------------------------------------------------IMAGE data base name
SM
♦ ♦ ♦
DataExpressCenter
Data sets in data base SM
1 of 3
-----------------------------------------------------------------------------1: ADMIN-UNIT-M
17: COURSE-ASSGN-D
33: STU-D
2: ADMIN-UNIT-D
18: COURSE-CLASS-D
34: STU-M
3: ADV-A
19: COURSE-CONSTR-D
35: STU-NAME-A
4: ADV-D
20: COURSE-D
36: STU-OPT-D
5: ALT-ADDR-M
21: COURSE-DESC-D
37: STU-YRQ-M
6: APPROVE-PRG-M
22: DEPT-DIV-M
38: STU-TYP-M
7: APPT-A
23: EDUC-PRG-M
39: STU-YRQ-XREF-D
8: APPT-D
24: FOOTNOTE-M
40: TEST-SCORE-D
9: CLASS-A
25: HIST-ARCHV-M
41: UNUSUAL-ACTN-D
10: CLASS-CLUSTER-M
26: INSTR-A
42: UNUSUAL-CD-M
11: CLASS-D
27: INSTR-ROOM-D
43: WLIST-D
12: CONSTR-A
28: MISC-STU-A
44: YRQ-A
13: CONSTR-CLUSTER-M
29: PREV-NAME-D
45: PRG-ALT-AYR-M
14: CONSTR-D
30: YRQ-M
46: COURSE-DESC2-D
15: CONSTR-ROOM-D
31: ROOM-LOC-A
47: COURSE-TITLE2-D
16: COURSE-A
32: STU-CLASS-D
48: STU-PROFILE-D
-----------------------------------------------------------------------------ENTER DATA SET SELECTION
30
♦ ♦ ♦
DataExpressCenter
Data sets in data base SM
2 of 3
-----------------------------------------------------------------------------1: STU-INTRV-D
17: COURSE-ENTR-D
33: CONSTR-RM-FEAT-D
2: STU-MINOR-D
18: STU-EMERG-D
34: CLASS-FEAT-D
3: ALLOC-GRP-A
19: EDUC-PRG-SECT-M
35: INSTR-RM-FEAT-D
4: ALLOC-GRP-D
20: EDUC-PRG-XREF-D
36: COURSE-PARTN-D
5: STU-COURSE-A
21: STU-PRG-SECT-A
37: CONSTR-PARTN-D
6: STU-COURSE-D
22: STU-PRG-ENR-D
38: CLASS-PARTN-D
7: ENR-TRNS-DATE-A
23: STU-PRG-WLIST-D
39: INSTR-RM-PARTN-D
8: STU-ENR-TRNS-D
24: STU-PRG-XREF-D
40: CONST-RM-PARTN-D
9: TTONE-CONFIG-M
25: EDUC-PRG-SECT-D
41: STU-COMMENT-D
10: STU-PIN-D
26: STU-PRG-TRNS-D
42: STU-GR-TRNS-D
11: TTONE-OPT-FEE-D
27: STU-PRG-OPT-D
43: RQSIT-SET-A
12: TTONE-STU-OPT-M
28: COURSE-REQR-D
44: RQSIT-GRP-A
13: CLASS-RPT-GRP-A
29: PRIOR-ATTND-D
45: CRS-SET-M
14: CLASS-RPT-GRP-D
30: ATTND-D
46: RQSIT-SET-D
15: COURSE-ENTR-M
31: COURSE-FEAT-D
47: RQSIT-GRP-D
16: ENTR-CD-A
32: CONSTR-FEAT-D
48: RQSIT-D
-----------------------------------------------------------------------------ENTER DATA SET SELECTION
press return
♦ ♦ ♦
SBCTC-ITD
– 29 –
November 2009
Illustration 3
DataExpressCenter
Data sets in data base SM
3 of 3
-----------------------------------------------------------------------------1: CRS-SET-D
5: OLD-SID-D
9: SID-RESRV-D
2: WAOL-A
6: SID-SSN-XREF-D
10: SID-CNTRL-D
3: OLD-SID-A
7: SID-ASSGN-A
11: STU-COL-SID-D
4: SSN-A
8: SID-ASSGN-D
-----------------------------------------------------------------------------ENTER DATA SET SELECTION press return
♦ ♦ ♦
DataExpressCenter
Data fields in MASTER data set YRQ-M
-----------------------------------------------------------------------------1:*YRQ
5: HDCNT
9: FREEZE-REG
2: ABBR-TITLE
6: LAST-DAY-YRQ
10: REG-MAX-CR
3: FIFTH-DAY-YRQ
7: LAST-TEN-UPD
4: FIRST-DAY-YRQ
8: TEN-DAY-YRQ
-----------------------------------------------------------------------------ENTER DATA FIELD SELECTION
1,3,4,6,7,8
♦ ♦ ♦
DataExpressCenter
Define output specifications
-----------------------------------------------------------------------------1: YRQ
3: FIRST-DAY-YRQ
5: LAST-TEN-UPD
2: FIFTH-DAY-YRQ
4: LAST-DAY-YRQ
6: TEN-DAY-YRQ
-----------------------------------------------------------------------------ADD ANY MORE FIELDS OR FILES (N/y)? press return
EDIT FIELD DEFINITIONS (N/y)?
Y
♦ ♦ ♦
ENTER A FIELD NUMBER
DATA TYPE(J+)
DATE SUBTYPE
3
&
YYMMDD
♦ ♦ ♦
ENTER A FIELD NUMBER
DATA TYPE(J+)
DATE SUBTYPE
4
&
YYMMDD
♦ ♦ ♦
SBCTC-ITD
– 30 –
November 2009
Illustration 3
ENTER A FIELD NUMBER
DATA TYPE(J+)
DATE SUBTYPE
5
&
YYMMDD
♦ ♦ ♦
ENTER A FIELD NUMBER
DATA TYPE(J+)
DATE SUBTYPE
6
&
YYMMDD
♦ ♦ ♦
ENTER A FIELD NUMBER press return
♦ ♦ ♦
ADD ANY COMPUTATIONAL FIELDS (N/y)?
NEW FIELD NAME
COMPUTATIONAL EXPRESSION
DATA TYPE(J)
DATE SUBTYPE
FIELD STORAGE LENGTH (2)
OCCURRENCE COUNT (1)
Y
FIFTH-DAY-YY
2
&
YY
press return
press return
♦ ♦ ♦
NEW FIELD NAME
COMPUTATIONAL EXPRESSION
DATA TYPE(J&)
DATE SUBTYPE(YYMMDD)
FIELD STORAGE LENGTH (2)
OCCURRENCE COUNT (1)
LAST-TEN-YY
5
press return
YY
press return
press return
♦ ♦ ♦
NEW FIELD NAME
COMPUTATIONAL EXPRESSION
DATA TYPE(J&)
DATE SUBTYPE(YYMMDD)
FIELD STORAGE LENGTH (4)
OCCURRENCE COUNT (1)
TEN-DAY-YYYYMMDD
6
press return
YYYYMMDD
press return
press return
♦ ♦ ♦
NEW FIELD NAME
COMPUTATIONAL EXPRESSION
DATA TYPE(I)
DECIMAL PLACES (0)
FIELD STORAGE LENGTH (4)
SBCTC-ITD
YRQ-DAYS
4 - 3
press return
press return
press return
– 31 –
November 2009
Illustration 3
♦ ♦ ♦
NEW FIELD NAME
press return
♦ ♦ ♦
DataExpressCenter
Define output specifications
-----------------------------------------------------------------------------1: YRQ
5: LAST-TEN-UPD
9: TEN-DAY-YYYYMMDD
2: FIFTH-DAY-YRQ
6: TEN-DAY-YRQ
10: YRQ-DAYS
3: FIRST-DAY-YRQ
7: FIFTH-DAY-YY
4: LAST-DAY-YRQ
8: LAST-TEN-YY
-----------------------------------------------------------------------------ADD ANY MORE FIELDS OR FILES (N/y)?
press return
EDIT FIELD DEFINITIONS (N/y)?
press return
ADD ANY COMPUTATIONAL FIELDS (N/y)? press return
♦ ♦ ♦
INCLUDE IN OUTPUT
SORT BY
SUMMARIZE BY
1,3,4,10,2,7,6,9,5,8
2
press return
SUPPRESS DETAIL RECORDS (N/y)?
SELECT BY
press return
2
ARE THE SPECIFICATIONS CORRECT (Y/n)?
press return
♦ ♦ ♦
DataExpressCenter
PROCEDURE PREPARATION PHASE
-----------------------------------------------------------------------------ALTERNATE NAMES FOR SELECTION FIELDS (N/y)?
!
♦ ♦ ♦
SBCTC-ITD
– 32 –
November 2009
Illustration 3
DataExpressCenter
Set configuration options
-----------------------------------------------------------------------------1: Menu characteristics
2: Procedure execution parameters
3: Display format parameters
4: Output file characteristics
5: PC interchange parameters
7: RETURN
-----------------------------------------------------------------------------ENTER A CONFIGURATION OPTION NUMBER
2
♦ ♦ ♦
DataExpressCenter
Procedure execution parameters
-----------------------------------------------------------------------------1: Record count interval
2: List computational errors
3: Remove duplicate records
4: Summarize by unique sort field value
5: Terminal printer device number
6: Terminal printer reset code
7: RETURN
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
2
♦ ♦ ♦
DataExpressCenter
List computational errors
------------------------------------------------------------------------------LIST COMPUTATIONAL ERRORS (NO) Y
♦ ♦ ♦
SBCTC-ITD
– 33 –
November 2009
Illustration 3
DataExpressCenter
Procedure execution parameters
------------------------------------------------------------------------------1: Record count interval
2: List computational errors
3: Remove duplicate records
4: Summarize by unique sort field value
5: Terminal printer device number
6: Terminal printer reset code
7: RETURN
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
7
♦ ♦ ♦
DataExpressCenter
Set configuration options
------------------------------------------------------------------------------1: Menu characteristics
2: Procedure execution parameters
3: Display format parameters
4: Output file characteristics
5: PC interchange parameters
7: RETURN
------------------------------------------------------------------------------ENTER A CONFIGURATION OPTION NUMBER
7
♦ ♦ ♦
ALTERNATE NAMES FOR SELECTION FIELDS (N/y)?
press return
♦ ♦ ♦
DataExpressCenter
PROCEDURE PREPARATION PHASE
------------------------------------------------------------------------------EDIT NAMES/LOCATIONS OF DATA BASES AND FILES (N/y)?
press return
♦ ♦ ♦
SBCTC-ITD
– 34 –
November 2009
Illustration 3
DataExpressCenter
PROCEDURE PREPARATION PHASE
------------------------------------------------------------------------------INCLUDE DATA BASE PASSWORD(S) IN PROCEDURE (N/y)?
press return
♦ ♦ ♦
DataExpressCenter
Output file format options
------------------------------------------------------------------------------1: Report Listing
11: [PH subfile 7]
21: SD ASCII file
2: DataExpress subfile
12: [PH keyed subfile 7] 22: BINARY file (MPE)
3: HPListKeeper
13: dBase PRN format
23: ASCII file (MPE)
4: HPWord
14: R:Base
24: EBCDIC file (IBM)
5: [Mail System]
15: WordPerfect 4.2
25: KSAM file
6: HPEasyChart
16: WordPerfect 5.0
26: KSAM SD file
7: HPDraw
17: [PH subfile 0]
27: Excel SYLK format
8: HP DSG
18: SPSS-X file
28: Lotus WK1 format
9: Lotus PRN format
19: DIF file
29: dBase DBF format
10: Lotus WKS format
20: SD BINARY file
30: [Graphics]
------------------------------------------------------------------------------Enter '0' to specify a special format
[ ]= not installed/available
Press <Enter> key to allow run-time decision on format
ENTER AN OPTION NUMBER
press return
♦ ♦ ♦
DataExpressCenter
PROCEDURE PREPARATION PHASE
------------------------------------------------------------------------------RUN THE PROCEDURE (Y/n)?
press return
♦ ♦ ♦
DataExpressCenter
Output file format options
------------------------------------------------------------------------------1: Report Listing
11: [PH subfile 7]
21: SD ASCII file
2: DataExpress subfile
12: [PH keyed subfile 7] 22: BINARY file (MPE)
3: HPListKeeper
13: dBase PRN format
23: ASCII file (MPE)
4: HPWord
14: R:Base
24: EBCDIC file (IBM)
5: [Mail System]
15: WordPerfect 4.2
25: KSAM file
6: HPEasyChart
16: WordPerfect 5.0
26: KSAM SD file
7: HPDraw
17: [PH subfile 0]
27: Excel SYLK format
8: HP DSG
18: SPSS-X file
28: Lotus WK1 format
9: Lotus PRN format
19: DIF file
29: dBase DBF format
10: Lotus WKS format
20: SD BINARY file
30: [Graphics]
------------------------------------------------------------------------------Enter '0' to specify a special format
[ ]= not installed/available
Press <Enter> key to use default format of REPORT
ENTER AN OPTION NUMBER
press return
♦ ♦ ♦
SBCTC-ITD
– 35 –
November 2009
Illustration 3
DataExpressCenter
RUN procedure newly defined
------------------------------------------------------------------------------PASSWORD for SM
TRAIN
ENTER SELECTION VALUES FOR THE FOLLOWING DATA FIELDS:
FIFTH-DAY-YRQ
980101 TO 021231
ERROR: DATE FORMAT OVERFLOW FOR FIELD: FIFTH-DAY-YY (USER 75)
ERROR: DATE FORMAT OVERFLOW FOR FIELD: FIFTH-DAY-YY (USER 75)
ERROR: DATE FORMAT OVERFLOW FOR FIELD: FIFTH-DAY-YY (USER 75)
ERROR: DATE FORMAT OVERFLOW FOR FIELD: FIFTH-DAY-YY (USER 75)
ERROR: DATE FORMAT OVERFLOW FOR FIELD: FIFTH-DAY-YY (USER 75)
81 READ, 61 PREPARED, 61 WRITTEN
LIST REPORT ON PRINTER (N/y)?
press return
PAGE PARTS, MULTI-LINE OR TRUNCATE (P/m/t)?
press return
♦ ♦ ♦
Report Listing
page 1A of 4
YRQ
FIRST DAY LAST DAY
YRQ-DAYS
FIFTH DAY FIFTH-DAY-YY TNE DAY
------------------------------------------------------------------------------A233
030106
030314
67 03/01/10
82
030117
A234
030331
030606
67 03/04/04
83
030411
A341
030623
030815
53 03/06/27
83
030707
A342
030922
031212
81 03/09/26
84
031003
A343
040105
040320
75 04/01/09
09
040116
A344
040330
040613
75 04/04/04
10
040411
8453
850102
850322
79 85/01/08
##0
850115
8454
850325
850607
74 85/03/29
##0
850405
8561
850617
850809
53 85/06/20
##0
850626
8562
850923
851213
81 85/09/27
##0
851004
8563
860106
860321
74 86/01/10
##0
860117
8564
860331
860613
74 86/04/04
##0
860411
8671
860623
860815
53 86/06/26
##0
860702
8672
860922
861212
81 86/09/26
##0
861003
8673
870105
870320
74 87/01/09
##0
870116
8674
870330
870612
74 87/04/03
##0
870410
8781
870622
870810
49 87/06/25
##0
870701
8782
870921
871211
81 87/09/25
##0
871002
------------------------------------------------------------------------------>
PAGE-FORWARD/EXIT (F/e)? PRESS FUNCTION KEY F5 (PART>)
♦ ♦ ♦
SBCTC-ITD
– 36 –
November 2009
Illustration 3
Report Listing
page 1B of 4
YRQ
TEN-DAY-YYYYMMDD LAST TEN LAST-TEN-YY
------------------------------------------------------------------------------A233
20030117
000000
00
A234
20030411
000000
00
A341
20030707
000000
00
A342
20031003
000000
00
A343
20040116
000000
00
A344
20040411
000000
00
8453
19850115
000000
00
8454
19850405
000000
00
8561
19850626
000000
00
8562
19851004
860113
86
8563
19860117
860404
86
8564
19860411
860630
86
8671
19860702
860912
86
8672
19861003
861223
86
8673
19870116
870404
87
8674
19870410
870626
87
8781
19870701
870828
87
8782
19871002
880105
88
<-----------------------------------------------------------------------------PAGE-FORWARD/EXIT/PAGE-BACK (F/e/b)? PRESS FUNCTION KEY F4 (<PART)
♦ ♦ ♦
Report Listing
page 1A of 4
YRQ
FIRST DAY LAST DAY
YRQ-DAYS
FIFTH DAY FIFTH-DAY-YY TNE DAY
------------------------------------------------------------------------------A233
030106
030314
67 03/01/10
82
030117
A234
030331
030606
67 03/04/04
83
030411
A341
030623
030815
53 03/06/27
83
030707
A342
030922
031212
81 03/09/26
84
031003
A343
040105
040320
75 04/01/09
09
040116
A344
040330
040613
75 04/04/04
10
040411
8453
850102
850322
79 85/01/08
##0
850115
8454
850325
850607
74 85/03/29
##0
850405
8561
850617
850809
53 85/06/20
##0
850626
8562
850923
851213
81 85/09/27
##0
851004
8563
860106
860321
74 86/01/10
##0
860117
8564
860331
860613
74 86/04/04
##0
860411
8671
860623
860815
53 86/06/26
##0
860702
8672
860922
861212
81 86/09/26
##0
861003
8673
870105
870320
74 87/01/09
##0
870116
8674
870330
870612
74 87/04/03
##0
870410
8781
870622
870810
49 87/06/25
##0
870701
8782
870921
871211
81 87/09/25
##0
871002
------------------------------------------------------------------------------>
PAGE-FORWARD/EXIT (F/e)? PRESS FUNCTION KEY F8 (EXIT)
♦ ♦ ♦
DataExpressCenter
RUN procedure newly defined
------------------------------------------------------------------------------REUSE EXTRACT FILE (N/y)?
press return
REPEAT PROCEDURE RUN (N/y)?
press return
SAVE CURRENT PROCEDURE (Y/n)?
Y
♦ ♦ ♦
SBCTC-ITD
– 37 –
November 2009
Illustration 3
DataExpressCenter
SAVE the procedure
------------------------------------------------------------------------------SAVE name
DESCRIPTION
TRAINDSfml
DATE SUBTYPE TRAINING PRACTICE
ENTRY ACCESS BY USER
ENTRY PASSWORD
SAVE entry into local catalog (Y/n)?
@
press return
Y
ENTRY SAVED IN CATALOG
press <Enter> key to continue
press return
♦ ♦ ♦
DataExpressCenter
C.01.90-5
(C) MB Foster Software Labs 1985-99
MAIN MENU
------------------------------------------------------------------------------1: DISPLAY procedure catalog
2: RUN an existing procedure
3: CREATE a new procedure
4: MAINTAIN an existing procedure
8: EXIT
------------------------------------------------------------------------------Reflection W1 (7.00)
ENTER AN OPTION NUMBER
4
♦ ♦ ♦
DataExpressCenter
MAINTAIN an existing procedure
------------------------------------------------------------------------------1: REVIEW procedure definitions
2: MODIFY procedure definitions
3: SAVE the procedure
4: DELETE an existing procedure
7: RETURN
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
2
♦ ♦ ♦
SBCTC-ITD
– 38 –
November 2009
Illustration 3
DataExpressCenter
MODIFY procedure definitions
------------------------------------------------------------------------------Press <Enter> key to MODIFY entry TRAINDSfml
MODIFY name
press return
♦ ♦ ♦
DataExpressCenter
MODIFY procedure TRAINDSfml
------------------------------------------------------------------------------1: EDIT names and attributes
2: DELETE computational fields
3: CHANGE procedure specifications
4: CHANGE output file format
8: END procedure modification
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
1
♦ ♦ ♦
DataExpressCenter
EDIT names and attributes
------------------------------------------------------------------------------1: BASE names, locations and passwords
2: TABLE/SET names
4: FIELD names and definitions
5: DICTIONARY names and locations
7: RETURN
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
4
♦ ♦ ♦
DataExpressCenter
FIELD names and definitions
------------------------------------------------------------------------------1: YRQ
5: LAST-TEN-UPD
9: TEN-DAY-YYYYMMDD
2: FIFTH-DAY-YRQ
6: TEN-DAY-YRQ
10: YRQ-DAYS
3: FIRST-DAY-YRQ
7: FIFTH-DAY-YY
4: LAST-DAY-YRQ
8: LAST-TEN-YY
------------------------------------------------------------------------------ENTER DATA FIELD SELECTION
2,3
♦ ♦ ♦
SBCTC-ITD
– 39 –
November 2009
Illustration 3
DataExpressCenter
FIELD names and definitions
------------------------------------------------------------------------------1: YRQ
5: LAST-TEN-UPD
9: TEN-DAY-YYYYMMDD
2: FIFTH-DAY-YRQ
6: TEN-DAY-YRQ
10: YRQ-DAYS
3: FIRST-DAY-YRQ
7: FIFTH-DAY-YY
4: LAST-DAY-YRQ
8: LAST-TEN-YY
------------------------------------------------------------------------------2: FIFTH-DAY-YRQ (FIFTH-DAY-YRQ)
MENU name
ACTUAL name
DATA TYPE(J+)
DATE SUBTYPE
FIELD STORAGE LENGTH (4)
FIELD DISPLAY LENGTH (6)
OCCURRENCE COUNT (1)
press return
press return
&
YYMMDD
press return
press return
press return
[ ]
FIELD ENTRY PROMPT
press return
[FIFTH DAY]
FIELD HEADING
press return
[ ]
DATE DISPLAY FORMAT
press return
♦ ♦ ♦
DataExpressCenter
FIELD names and definitions
------------------------------------------------------------------------------1: YRQ
5: LAST-TEN-UPD
9: TEN-DAY-YYYYMMDD
2: FIFTH-DAY-YRQ
6: TEN-DAY-YRQ
10: YRQ-DAYS
3: FIRST-DAY-YRQ
7: FIFTH-DAY-YY
4: LAST-DAY-YRQ
8: LAST-TEN-YY
------------------------------------------------------------------------------3: FIRST-DAY-YRQ (FIRST-DAY-YRQ)
MENU name
ACTUAL name
DATA TYPE(J+&)
DATE SUBTYPE(YYMMDD)
FIELD STORAGE LENGTH (4)
FIELD DISPLAY LENGTH (6)
OCCURRENCE COUNT (1)
press return
press return
press
press
press
press
press
return
return
return
return
return
[ ]
FIELD ENTRY PROMPT
press return
[FIRST DAY]
FIELD HEADING
press return
[ ]
DATE DISPLAY FORMAT MMDDYY
DATE SEPARATOR ()
-
♦ ♦ ♦
SBCTC-ITD
– 40 –
November 2009
Illustration 3
DataExpressCenter
EDIT names and attributes
------------------------------------------------------------------------------1: BASE names, locations and passwords
2: TABLE/SET names
4: FIELD names and definitions
5: DICTIONARY names and locations
7: RETURN
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
7
♦ ♦ ♦
DataExpressCenter
MODIFY procedure TRAINDSfml
------------------------------------------------------------------------------1: EDIT names and attributes
2: DELETE computational fields
3: CHANGE procedure specifications
4: CHANGE output file format
8: END procedure modification
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
8
♦ ♦ ♦
DataExpressCenter
MODIFY procedure TRAINDSfml
------------------------------------------------------------------------------SAVE MODIFIED ENTRY (Y/n)?
Y
♦ ♦ ♦
DataExpressCenter
SAVE the procedure
------------------------------------------------------------------------------Press <Enter> key to SAVE entry TRAINDSfml
SAVE name
press return
Press <Enter> key to keep existing information
[DATE SUBTYPE TRAINING PRACTICE]
DESCRIPTION
press return
[@]
ENTRY ACCESS BY USER
press return
[]
ENTRY PASSWORD
press return
CATALOG ENTRY ALREADY EXISTS, PURGE OLD ENTRY (N/y)?
SBCTC-ITD
– 41 –
Y
November 2009
Illustration 3
♦ ♦ ♦
DataExpressCenter
MAINTAIN an existing procedure
------------------------------------------------------------------------------1: REVIEW procedure definitions
2: MODIFY procedure definitions
3: SAVE the procedure
4: DELETE an existing procedure
7: RETURN
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
7
♦ ♦ ♦
DataExpressCenter
C.01.90-5
(C) MB Foster Software Labs 1985-99
MAIN MENU
------------------------------------------------------------------------------1: DISPLAY procedure catalog
2: RUN an existing procedure
3: CREATE a new procedure
4: MAINTAIN an existing procedure
8: EXIT
------------------------------------------------------------------------------Reflection W1 (7.00)
ENTER AN OPTION NUMBER
2
♦ ♦ ♦
DataExpressCenter
RUN an existing procedure
------------------------------------------------------------------------------Press <Enter> key to RUN procedure TRAINDSfml
RUN procedure name
press return
♦ ♦ ♦
SBCTC-ITD
– 42 –
November 2009
Illustration 3
DataExpressCenter
Output file format options
------------------------------------------------------------------------------1: Report Listing
11: [PH subfile 7]
21: SD ASCII file
2: DataExpress subfile
12: [PH keyed subfile 7] 22: BINARY file (MPE)
3: HPListKeeper
13: dBase PRN format
23: ASCII file (MPE)
4: HPWord
14: R:Base
24: EBCDIC file (IBM)
5: [Mail System]
15: WordPerfect 4.2
25: KSAM file
6: HPEasyChart
16: WordPerfect 5.0
26: KSAM SD file
7: HPDraw
17: [PH subfile 0]
27: Excel SYLK format
8: HP DSG
18: SPSS-X file
28: Lotus WK1 format
9: Lotus PRN format
19: DIF file
29: dBase DBF format
10: Lotus WKS format
20: SD BINARY file
30: [Graphics]
------------------------------------------------------------------------------Enter '0' to specify a special format
[ ]= not installed/available
Press <Enter> key to use default format of REPORT
ENTER AN OPTION NUMBER
press return
♦ ♦ ♦
DataExpressCenter
RUN procedure TRAINDSfml
------------------------------------------------------------------------------PASSWORD for SM
TRAIN
ENTER SELECTION VALUES FOR THE FOLLOWING DATA FIELDS:
FIFTH-DAY-YRQ 980101 TO 021231
81 READ, 20 PREPARED, 20 WRITTEN
LIST REPORT ON PRINTER (N/y)?
press return
PAGE PARTS, MULTI-LINE OR TRUNCATE (P/m/t)?
press return
♦ ♦ ♦
DATE SUBTYPE TRAINING PRACTICE
page 1A of 2
YRQ
FIRST DAY LAST DAY
YRQ-DAYS
FIFTH DAY FIFTH-DAY-YY TNE DAY
------------------------------------------------------------------------------9783 01-05-98
980402
87
980109
98
980116
9784 03-30-98
980626
88
980406
98
980410
9891 06-22-98
980904
74
980625
98
980701
9892 09-21-98
981224
94
980925
98
981002
9893 01-04-99
990330
85
990108
99
990115
9894 03-29-99
990615
78
990402
99
990409
9901 06-21-99
990825
65
990624
99
990630
9902 09-20-99
991222
93
990924
99
991001
9903 01-03-00
000322
79
000107
00
000114
9904 03-27-00
000614
79
000331
00
000407
A011 06-19-00
000816
58
000622
00
000628
A012 09-18-00
001215
88
000922
00
000929
A013 01-02-01
010327
84
010108
01
010116
A014 03-26-01
010622
88
010330
01
010406
A121 06-18-01
010824
67
010621
01
010627
A122 09-24-01
011212
79
010928
01
011005
A123 01-07-02
020320
72
020111
02
020118
A124 04-01-02
020612
72
020405
02
020412
------------------------------------------------------------------------------>
PAGE-FORWARD/EXIT (F/e)? PRESS FUNCTION KEY F5 (PART>)
♦ ♦ ♦
SBCTC-ITD
– 43 –
November 2009
Illustration 3
DATE SUBTYPE TRAINING PRACTICE
page 1B of 2
YRQ
TEN-DAY-YYYYMMDD LAST TEN LAST-TEN-YY
------------------------------------------------------------------------------9783
19980116
980611
98
9784
19980410
990129
99
9891
19980701
981110
98
9892
19981002
990219
99
9893
19990115
990511
99
9894
19990409
990721
99
9901
19990630
000425
00
9902
19991001
011101
01
9903
20000114
000516
00
9904
20000407
000726
00
A011
20000628
000905
00
A012
20000929
001219
00
A013
20010116
010409
01
A014
20010406
010710
01
A121
20010627
010904
01
A122
20011005
020201
02
A123
20020118
020610
02
A124
20020412
020523
02
<-----------------------------------------------------------------------------PAGE-FORWARD/EXIT/PAGE-BACK (F/e/b)? PRESS FUNCTION KEY F4 (<PART)
♦ ♦ ♦
DATE SUBTYPE TRAINING PRACTICE
page 1A of 2
YRQ
FIRST DAY LAST DAY
YRQ-DAYS
FIFTH DAY FIFTH-DAY-YY TNE DAY
------------------------------------------------------------------------------9783 01-05-98
980402
87
980109
98
980116
9784 03-30-98
980626
88
980406
98
980410
9891 06-22-98
980904
74
980625
98
980701
9892 09-21-98
981224
94
980925
98
981002
9893 01-04-99
990330
85
990108
99
990115
9894 03-29-99
990615
78
990402
99
990409
9901 06-21-99
990825
65
990624
99
990630
9902 09-20-99
991222
93
990924
99
991001
9903 01-03-00
000322
79
000107
00
000114
9904 03-27-00
000614
79
000331
00
000407
A011 06-19-00
000816
58
000622
00
000628
A012 09-18-00
001215
88
000922
00
000929
A013 01-02-01
010327
84
010108
01
010116
A014 03-26-01
010622
88
010330
01
010406
A121 06-18-01
010824
67
010621
01
010627
A122 09-24-01
011212
79
010928
01
011005
A123 01-07-02
020320
72
020111
02
020118
A124 04-01-02
020612
72
020405
02
020412
------------------------------------------------------------------------------>
PAGE-FORWARD/EXIT (F/e)? PRESS FUNCTION KEY F7 (DESIGN REPORT)
♦ ♦ ♦
SBCTC-ITD
– 44 –
November 2009
Illustration 3
DATE SUBTYPE TRAINING PRACTICE
page 1A of 4
YRQ
FIRST DAY LAST DAY
YRQ-DAYS
FIFTH DAY FIFTH-DAY-YY TNE DAY
[1]-+----[2]--+----[3]--+----+-[4]+----+---[5]---+----+[6]-+----+--[7]----+---9783 01-05-98
980402
87
980109
98
980116
9784 03-30-98
980626
88
980406
98
980410
9891 06-22-98
980904
74
980625
98
980701
9892 09-21-98
981224
94
980925
98
981002
9893 01-04-99
990330
85
990108
99
990115
----+----1----+----2----+----3----+----4----+----5----+----6----+----7----+--->
PAGE-FORWARD/EXIT (F/e)? PRESS FUNCTION KEY F7 (FIELD EDIT)
EDIT FIELD NUMBER
EDIT FIELD NUMBER
DISPLAY REPEATING SORT FIELD (NO)
FIELD COLUMN WIDTH (9)
FIELD START POSITION (41)
FIELD COLUMN SPACING (2)
FIELD LINE SPACING (0)
HEADING JUSTIFICATION
FIELD JUSTIFICATION
5
PRESS FUNCTION KEY F6 (PROMPT MODE)
press return
press return
press return
press return
press return
press return
press return
[FIFTH DAY]
FIELD HEADING
press return
[]
DATE DISPLAY FORMAT MMDDYY
DATE SEPARATOR()
/
[]
FIELD TEXT
press return
♦ ♦ ♦
DATE SUBTYPE TRAINING PRACTICE
page 1A of 4
YRQ
FIRST DAY LAST DAY
YRQ-DAYS
FIFTH DAY FIFTH-DAY-YY TNE DAY
[1]-+----[2]--+----[3]--+----+-[4]+----+---[5]---+----+[6]-+----+--[7]----+---9783 01-05-98
980402
87 01/09/98
98
980116
9784 03-30-98
980626
88 04/06/98
98
980410
9891 06-22-98
980904
74 06/25/98
98
980701
9892 09-21-98
981224
94 09/25/98
98
981002
9893 01-04-99
990330
85 01/08/99
99
990115
----+----1----+----2----+----3----+----4----+----5----+----6----+----7----+--->
EDIT FIELD NUMBER
EDIT FIELD NUMBER
FIELD COLUMN WIDTH (8)
FIELD START POSITION (18)
FIELD COLUMN SPACING (2)
FIELD LINE SPACING (0)
HEADING JUSTIFICATION
FIELD JUSTIFICATION
3
PRESS FUNCTION KEY F6 (PROMPT MODE)
press
press
press
press
press
press
return
return
return
return
return
return
[LAST DAY]
FIELD HEADING
press return
[]
DATE DISPLAY FORMAT MMMDDYYYY
DATE SEPARATOR()
press space bar once
[]
FIELD TEXT
press return
♦ ♦ ♦
SBCTC-ITD
– 45 –
November 2009
Illustration 3
DATE SUBTYPE TRAINING PRACTICE
page 1A of 4
YRQ
FIRST DAY
LAST DAY
YRQ-DAYS
FIFTH DAY FIFTH-DAY-YY TNE DAY
[1]-+----[2]--+----+-[3]+----+----[4]--+----+-[5]+----+---[6]---+----+[7]-+---9783 01-05-98
APR 02 1998
87 01/09/98
98
980116
9784 03-30-98
JUN 26 1998
88 04/06/98
98
980410
9891 06-22-98
SEP 04 1998
74 06/25/98
98
980701
9892 09-21-98
DEC 24 1998
94 09/25/98
98
981002
9893 01-04-99
MAR 30 1999
85 01/08/99
99
990115
----+----1----+----2----+----3----+----4----+----5----+----6----+----7----+--->
EDIT FIELD NUMBER
PRESS FUNCTION KEY F8 (EXIT)
♦ ♦ ♦
DATE SUBTYPE TRAINING PRACTICE
page 1A of 4
YRQ
FIRST DAY
LAST DAY
YRQ-DAYS
FIFTH DAY FIFTH-DAY-YY TNE DAY
[1]-+----[2]--+----+-[3]+----+----[4]--+----+-[5]+----+---[6]---+----+[7]-+---9783 01-05-98
APR 02 1998
87 01/09/98
98
980116
9784 03-30-98
JUN 26 1998
88 04/06/98
98
980410
9891 06-22-98
SEP 04 1998
74 06/25/98
98
980701
9892 09-21-98
DEC 24 1998
94 09/25/98
98
981002
9893 01-04-99
MAR 30 1999
85 01/08/99
99
990115
----+----1----+----2----+----3----+----4----+----5----+----6----+----7----+--->
PAGE-FORWARD/EXIT (F/e)? PRESS FUNCTION KEY F8 (EXIT)
LIST REPORT ON PRINTER (N/y)? press return
♦ ♦ ♦
DATE SUBTYPE TRAINING PRACTICE
page 1A of 2
YRQ
FIRST DAY
LAST DAY
YRQ-DAYS
FIFTH DAY FIFTH-DAY-YY TNE DAY
------------------------------------------------------------------------------9783 01-05-98
APR 02 1998
87 01/09/98
98
980116
9784 03-30-98
JUN 26 1998
88 04/06/98
98
980410
9891 06-22-98
SEP 04 1998
74 06/25/98
98
980701
9892 09-21-98
DEC 24 1998
94 09/25/98
98
981002
9893 01-04-99
MAR 30 1999
85 01/08/99
99
990115
9894 03-29-99
JUN 15 1999
78 04/02/99
99
990409
9901 06-21-99
AUG 25 1999
65 06/24/99
99
990630
9902 09-20-99
DEC 22 1999
93 09/24/99
99
991001
9903 01-03-00
MAR 22 2000
79 01/07/00
00
000114
9904 03-27-00
JUN 14 2000
79 03/31/00
00
000407
A011 06-19-00
AUG 16 2000
58 06/22/00
00
000628
A012 09-18-00
DEC 15 2000
88 09/22/00
00
000929
A013 01-02-01
MAR 27 2001
84 01/08/01
01
010116
A014 03-26-01
JUN 22 2001
88 03/30/01
01
010406
A121 06-18-01
AUG 24 2001
67 06/21/01
01
010627
A122 09-24-01
DEC 12 2001
79 09/28/01
01
011005
A123 01-07-02
MAR 20 2002
72 01/11/02
02
020118
A124 04-01-02
JUN 12 2002
72 04/05/02
02
020412
------------------------------------------------------------------------------>
PAGE-FORWARD/EXIT (F/e)? PRESS FUNCTION KEY F8 (EXIT)
♦ ♦ ♦
SBCTC-ITD
– 46 –
November 2009
Illustration 3
DataExpressCenter
RUN procedure TRAINDSfml
------------------------------------------------------------------------------REUSE EXTRACT FILE (N/y)?
press return
SAVE REPORT FORMAT (Y/n)?
Y
♦ ♦ ♦
DataExpressCenter
SAVE the procedure
------------------------------------------------------------------------------Press <Enter> key to SAVE entry TRAINDSfml
SAVE name
press return
Press <Enter> key to keep existing information
[DATE SUBTYPE TRAINING PRACTICE]
DESCRIPTION
press return
[@]
ENTRY ACCESS BY USER
press return
[]
ENTRY PASSWORD
press return
CATALOG ENTRY ALREADY EXISTS, PURGE OLD ENTRY (N/y)?
Y
♦ ♦ ♦
DataExpressCenter
RUN procedure TRAINDSfml
------------------------------------------------------------------------------REPEAT PROCEDURE RUN (N/y)?
press return
♦ ♦ ♦
DataExpressCenter
C.01.90-5
(C) MB Foster Software Labs 1985-99
MAIN MENU
------------------------------------------------------------------------------1: DISPLAY procedure catalog
2: RUN an existing procedure
3: CREATE a new procedure
4: MAINTAIN an existing procedure
8: EXIT
------------------------------------------------------------------------------Reflection W1 (7.00)
ENTER AN OPTION NUMBER
SBCTC-ITD
8
– 47 –
November 2009
How do I use pre-generated MPE and KSAM files to
create a DataExpress procedure?
Using KSAM Files to Create Procedures
Dictionary-defined, pre-generated KSAM files are either populated with data by online
screen processes or during batch processing (running jobs). An example of a commonly
used KSAM file would be the quarterly staff file (CR6210D), which is used for
researching the MIS 6/2 match.
Using MPE Files to Create Procedures
Dictionary-defined, pre-generated MPE files are typically generated by batch processing
(running jobs).
A suffix of W (working) on an MPE filename indicates a working file that is temporary
and is usually purged during the job process. These files cannot be used in DataExpress.
(The exception is the annual financial statement file GA1409W, which used to be a
working file but is now a saved file.)
A suffix of S (saved) on an MPE file generally indicates an extract which creates a saved
or sorted file. It is best to review the associated job documentation to determine whether
or not there is going to be an extract. Many S (saved) files can be accessed using
DataExpress. However, remember that the data will be reflective of the parameters
defined by the job scheduling process.
Examples of commonly used FMS-related MPE files are:
•
BA1290S – Budget status extract
•
GA1300S – Accounting summary report extract
•
GA1301S – GL detail report extract
Examples of commonly used SMS-related MPE files are:
•
SM4002S – Log of deleted biographic records with STU-ENR-TRNS-D
records
•
SM4300S – Excess Enrollment file
•
SR2201S – MIS2 file
•
BM1741W – Unofficial Enrollment file
For an example of Creating a DataExpress Procedure from an MPE File, see
Illustration 4.
SBCTC-ITD
– 48 –
November 2009
Illustration 4
Illustration 4: Example of creating a DataExpress procedure from an MPE
file
DataExpressCenter
C.01.90-5
(C) MB Foster Software Labs 1985-99
MAIN MENU
------------------------------------------------------------------------------1: DISPLAY procedure catalog
2: RUN an existing procedure
3: CREATE a new procedure
4: MAINTAIN an existing procedure
8: EXIT
------------------------------------------------------------------------------Reflection W1 (7.00)
ENTER AN OPTION NUMBER
3
♦ ♦ ♦
DataExpressCenter
CREATE a new procedure
------------------------------------------------------------------------------1: Use HP DICTIONARY definitions
2: Use HP IMAGE root file definitions
3: Use HP Allbase SQL definitions
4: Use FILE definitions
7: RETURN
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
1
♦ ♦ ♦
DataExpressCenter
Use HP DICTIONARY definitions
------------------------------------------------------------------------------2: Use HP IMAGE data base definitions
3: Use KSAM/MPE file definitions
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
3
♦ ♦ ♦
SBCTC-ITD
– 49 –
November 2009
Illustration 4
DataExpressCenter
Use KSAM/MPE file definitions
------------------------------------------------------------------------------1: Display KSAM file names
2: Select a specific KSAM file
3: Display MPE file names
4: Select a specific MPE file
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
4
♦ ♦ ♦
DataExpressCenter
Select a specific MPE file
------------------------------------------------------------------------------MPE file name
GA1300S
♦ ♦ ♦
DataExpressCenter
Data fields in MPE file GA1300S
1 of 2
------------------------------------------------------------------------------1: DST-CD
17: .AS-SSOBJ
33: SPROJ
2: YR-MO
18: .AS-SRC-REV
34: PROJ-PHASE
3: .MY-YR
19: .AS-SSRC
35: GC-NUM
4: .MY-MO
20: .AS-BANK-ACCT-CD
36: COUNTY-CD
5: FMO
21: .AS-DUE-TO-FROM
37: CITY-CD
6: FYR
22: .AS-FYR
38: GL
7: .FYR1
23: FND
39: MTD-TRNS-AMT
8: .FYR2
24: APPR
40: .FMO1-TRNS-AMT
9: DATE
25: PRG
41: .FMO2-TRNS-AMT
10: RPT-TYP
26: SPRG
42: .FMO3-TRNS-AMT
11: ACCT-STRUCTURE
27: ACTV
43: .FMO4-TRNS-AMT
12: .AS-TRNS-CD
28: CAMPUS
44: .FMO5-TRNS-AMT
13: .AS-APPR-INDX
29: DIV
45: .FMO6-TRNS-AMT
14: .AS-PRG-INDX
30: DEPT
46: .FMO7-TRNS-AMT
15: .AS-ORG-INDX
31: COST-CNTR
47: .FMO8-TRNS-AMT
16: .AS-SOBJ
32: PROJ-NUM
48: .FMO9-TRNS-AMT
------------------------------------------------------------------------------ENTER DATA FIELD SELECTION
2,23,38
♦ ♦ ♦
DataExpressCenter
Data fields in MPE file GA1300S
2 of 2
------------------------------------------------------------------------------1: .FMO10-TRNS-AMT
3: .FMO12-TRNS-AMT
5: FTD-TRNS-AMT
2: .FMO11-TRNS-AMT
4: .FMO13-TRNS-AMT
6: BTD-TRNS-AMT
------------------------------------------------------------------------------ENTER DATA FIELD SELECTION
5
♦ ♦ ♦
SBCTC-ITD
– 50 –
November 2009
Illustration 4
DataExpressCenter
Define output specifications
------------------------------------------------------------------------------1: YR-MO
3: GL
2: FND
4: FTD-TRNS-AMT
------------------------------------------------------------------------------ADD ANY MORE FIELDS OR FILES (N/y)?
press return
EDIT FIELD DEFINITIONS (N/y)?
Y
ENTER A FIELD NUMBER
1
DATA TYPE(Z+)
DATE SUBTYPE
&
YYMM
ENTER A FIELD NUMBER
press return
ADD ANY COMPUTATIONAL FIELDS (N/y)?
press return
♦ ♦ ♦
DataExpressCenter
Define output specifications
------------------------------------------------------------------------------1: YR-MO
3: GL
2: FND
4: FTD-TRNS-AMT
------------------------------------------------------------------------------INCLUDE IN OUTPUT
SORT BY
SUMMARIZE BY
1,2,3,4
1,2,3
press return
SUPPRESS DETAIL RECORDS (N/y)?
Y
WARNING: AUTOMATIC SUMMARIZATION WILL OCCUR ON ALL NUMERIC FIELDS
SELECT BY
1,2,3
ARE THE SPECIFICATIONS CORRECT (Y/n)?
press return
♦ ♦ ♦
DataExpressCenter
PROCEDURE PREPARATION PHASE
------------------------------------------------------------------------------ALTERNATE NAMES FOR SELECTION FIELDS (N/y)?
press return
♦ ♦ ♦
DataExpressCenter
PROCEDURE PREPARATION PHASE
------------------------------------------------------------------------------EDIT NAMES/LOCATIONS OF DATA BASES AND FILES (N/y)?
press return
♦ ♦ ♦
SBCTC-ITD
– 51 –
November 2009
Illustration 4
DataExpressCenter
Output file format options
------------------------------------------------------------------------------1: Report Listing
11: [PH subfile 7]
21: SD ASCII file
2: DataExpress subfile
12: [PH keyed subfile 7]
22: BINARY file (MPE)
3: HPListKeeper
13: dBase PRN format
23: ASCII file (MPE)
4: HPWord
14: R:Base
24: EBCDIC file (IBM)
5: [Mail System]
15: WordPerfect 4.2
25: KSAM file
6: HPEasyChart
16: WordPerfect 5.0
26: KSAM SD file
7: HPDraw
17: [PH subfile 0]
27: Excel SYLK format
8: HP DSG
18: SPSS-X file
28: Lotus WK1 format
9: Lotus PRN format
19: DIF file
29: dBase DBF format
10: Lotus WKS format
20: SD BINARY file
30: [Graphics]
------------------------------------------------------------------------------Enter '0' to specify a special format
[ ]= not installed/available
Press <Enter> key to allow run-time decision on format
ENTER AN OPTION NUMBER
press return
♦ ♦ ♦
DataExpressCenter
PROCEDURE PREPARATION PHASE
------------------------------------------------------------------------------RUN THE PROCEDURE (Y/n)?
press return
♦ ♦ ♦
DataExpressCenter
Output file format options
------------------------------------------------------------------------------1: Report Listing
11: [PH subfile 7]
21: SD ASCII file
2: DataExpress subfile
12: [PH keyed subfile 7]
22: BINARY file (MPE)
3: HPListKeeper
13: dBase PRN format
23: ASCII file (MPE)
4: HPWord
14: R:Base
24: EBCDIC file (IBM)
5: [Mail System]
15: WordPerfect 4.2
25: KSAM file
6: HPEasyChart
16: WordPerfect 5.0
26: KSAM SD file
7: HPDraw
17: [PH subfile 0]
27: Excel SYLK format
8: HP DSG
18: SPSS-X file
28: Lotus WK1 format
9: Lotus PRN format
19: DIF file
29: dBase DBF format
10: Lotus WKS format
20: SD BINARY file
30: [Graphics]
------------------------------------------------------------------------------Enter '0' to specify a special format
[ ]= not installed/available
Press <Enter> key to use default format of REPORT
ENTER AN OPTION NUMBER
press return
♦ ♦ ♦
SBCTC-ITD
– 52 –
November 2009
Illustration 4
DataExpressCenter
RUN procedure newly defined
------------------------------------------------------------------------------ENTER SELECTION VALUES FOR THE FOLLOWING DATA FIELDS:
YR-MO
and FND
and GL
Press return to get all records as flagged on the
ZX0080 screen
522
Press return to extract all GLs in FND 522
♦ ♦ ♦
48842 READ, 2156 PREPARED, 28 WRITTEN
LIST REPORT ON PRINTER (N/y)?
press return
♦ ♦ ♦
Report Listing
page 1 of 2
YR MO FND
GL
FTD-TRNS-AMT
------------------------------------------------------------------------------0101
522
0120
14.92
0998
14.921110
00
1130
500.00
1206
2,222.63
1354
.00
1355
704,174.72
1910
10,000.00
2310
19,554.65
2320
9,552.002410
116,798.74
2420
64,284.002510
150,000.00
3205
375,000.00
3210
728,584.185111
.00
5124
.00
5153
375,000.00------------------------------------------------------------------------------PAGE-FORWARD/EXIT (F/e)?
exit here
♦ ♦ ♦
SBCTC-ITD
– 53 –
November 2009
Illustration 4
Report Listing
page 1 of 2
YR MO FND
GL
FTD-TRNS-AMT
------------------------------------------------------------------------------0101
522
0120
14.92
0998
14.921110
.00
1130
500.00
1206
2,222.63
1354
.00
1355
704,174.72
1910
10,000.00
2310
19,554.65
2320
9,552.002410
116,798.74
2420
64,284.002510
150,000.00
3205
375,000.00
3210
728,584.185111
.00
5124
.00
5153
375,000.00------------------------------------------------------------------------------PAGE-FORWARD/EXIT (F/e)?
exit here
♦ ♦ ♦
DataExpressCenter
RUN procedure newly defined
------------------------------------------------------------------------------REUSE EXTRACT FILE (N/y)?
press return
REPEAT PROCEDURE RUN (N/y)?
press return
SAVE CURRENT PROCEDURE (Y/n)?
press return
♦ ♦ ♦
DataExpressCenter
SAVE the procedure
------------------------------------------------------------------------------SAVE name
DESCRIPTION
fmlPROC2
GL ACCOUNT DETAIL SUMMARIZED - by YR-MO,FND,GL
ENTRY ACCESS BY USER
@
ENTRY PASSWORD
press return
SAVE entry into local catalog (Y/n)?
press return
ENTRY SAVED IN CATALOG
press <Enter> key to continue
press return
♦ ♦ ♦
SBCTC-ITD
– 54 –
November 2009
Illustration 4
DataExpressCenter
C.01.90-5
(C) MB Foster Software Labs 1985-99
MAIN MENU
------------------------------------------------------------------------------1: DISPLAY procedure catalog
2: RUN an existing procedure
3: CREATE a new procedure
4: MAINTAIN an existing procedure
8: EXIT
------------------------------------------------------------------------------Reflection W1 (7.00)
ENTER AN OPTION NUMBER
SBCTC-ITD
8
– 55 –
November 2009
What is a multi-pass procedure and when should I use
it?
A multi-pass procedure is one in which several DataExpress procedures are written and
the output of each procedure is saved as a file. Then, a final DataExpress procedure is
written that accesses those saved files. A multi-pass procedure can also be a single
DataExpress procedure that is run several times and creates a different saved extract with
each pass (based on differing selection criteria values).
There are many reasons for creating a multi-pass procedure, for example:
•
Use a multi-pass procedure when comparing similar data for different time
periods, like a year-to-year comparison of general ledger transactions.
•
Use a multi-pass procedure to “un-duplicate” data. Let’s say you want to
create a report that returns a list of students who took any one of a number of
select classes and then show whether or not those same students have met
their English 101 requirement. This would involve a two-pass procedure.
•
If you want to create a procedure in which you extract records and create a
summary line output, use a multi-pass procedure to select or filter data based
on the summary total.
•
Use a multi-pass procedure to link records in a reversed order. Normally you
would link “from” any field “to” a key field. If you need to reverse the linkage
order, you must create a first pass of the usual “to” file, and save the output.
Then, create the second pass of the “from” file and, when you save the output,
define a key. The third pass would then access the two newly created files and
allow you to reverse the order linking to the newly defined key field.
Again, there are many reasons to create multi-pass procedures. As a general rule, if you
are struggling to get the records to extract or appear the way you want, consider a multipass procedure.
For an example of how to create a multi-pass procedure, see Illustration 5.
SBCTC-ITD
– 56 –
November 2009
Illustration 5
Illustration 5: Creating a multi-pass procedure
First pass: This pass extracts the GL codes and their corresponding titles from TBL1.
DataExpressCenter
C.01.90-5
(C) MB Foster Software Labs 1985-99
MAIN MENU
------------------------------------------------------------------------------1: DISPLAY procedure catalog
2: RUN an existing procedure
3: CREATE a new procedure
4: MAINTAIN an existing procedure
8: EXIT
------------------------------------------------------------------------------Reflection W1 (7.00)
ENTER AN OPTION NUMBER
3
♦ ♦ ♦
DataExpressCenter
CREATE a new procedure
------------------------------------------------------------------------------1: Use HP DICTIONARY definitions
2: Use HP IMAGE root file definitions
3: Use HP Allbase SQL definitions
4: Use FILE definitions
7: RETURN
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
1
♦ ♦ ♦
DataExpressCenter
Use HP DICTIONARY definitions
------------------------------------------------------------------------------2: Use HP IMAGE data base definitions
3: Use KSAM/MPE file definitions
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
2
♦ ♦ ♦
SBCTC-ITD
– 57 –
November 2009
Illustration 5
DataExpressCenter
Use HP IMAGE data base definitions
------------------------------------------------------------------------------1: Display IMAGE data base names
2: Select a specific IMAGE data base
3: Select a specific IMAGE data set
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
2
♦ ♦ ♦
DataExpressCenter
Select a specific IMAGE data base
------------------------------------------------------------------------------IMAGE data base name
TBL1
♦ ♦ ♦
DataExpressCenter
Data sets in data base TBL1
1 of 2
------------------------------------------------------------------------------1: ACTV-TBL-M
17: FND-APPR-INFO-M
33: PRGOBJ-BDGT-M
2: APPR-CHAR-TBL-M
18: FND-GRP-TBL-M
34: PRGORG-GRP-TBL-M
3: APPR-PRG-TBL-M
19: FND-SGRP-TBL-M
35: PRGORG-OPN-TBL-M
4: APPR-TBL-M
20: FND-TBL-M
36: PRGORG-TBL-M
5: APPR-TYP-TBL-M
21: GAAFR-GRP-TBL-M
37: PROJ-NUM-TBL-M
6: BANK-ACCT-TBL-M
22: GL-CLASS-TBL-M
38: PROJ-PHASE-TBL-M
7: BTCH-ID-TBL-M
23: GL-GRP-TBL-M
39: PROJ-TYP-TBL-M
8: CAMPUS-TBL-M
24: GL-RPT-GRP-TBL-M
40: REIM-CD-TBL-M
9: CAT-EXP-REV-M
25: GL-SCLASS-TBL-M
41: SLEDG-TBL-M
10: COST-CNTR-TBL-M
26: GL-TBL-M
42: SOBJ-TBL-M
11: DEPT-TBL-M
27: MAJGRP-TBL-M
43: SPRG-TBL-M
12: DIV-TBL-M
28: MAJSRC-TBL-M
44: SPROJ-TBL-M
13: DST-INFO-M
29: OBJ-TBL-M
45: SSOBJ-TBL-M
14: FA-CD-TBL-M
30: ORG-INFO-TBL-M
46: SSRC-TBL-M
15: FEE-CD-TBL-M
31: PRG-INFO-TBL-M
47: SYS-CAL-TBL-M
16: FILE-POST-TBL-D
32: PRG-TBL-M
48: TRNS-CD-GL-TBL-D
------------------------------------------------------------------------------ENTER DATA SET SELECTION
26
♦ ♦ ♦
DataExpressCenter
Data sets in data base TBL1
2 of 2
------------------------------------------------------------------------------1: TRNS-CD-TBL-M
7: DST-COL-D
13: DEBT-TRNS-TBL-D
2: TRNS-GRP-TBL-M
8: FND-OPN-TBL-D
14: CHK-STK-TBL-M
3: TUIT-DISTR-TBL-D
9: TUIT-CALC-TBL-M
15: CHK-STK-TBL-D
4: TUIT-DISTR-TBL-M
10: YRS-FYR-A
16: FEE-CD-TBL-D
5: GL-FND-OPN-D
11: YRS-FYR-D
17: BDGT-TRNSLT-M
6: DST-COL-A
12: DEBT-TRNS-TBL-M
------------------------------------------------------------------------------ENTER DATA SET SELECTION
SBCTC-ITD
press return
– 58 –
November 2009
Illustration 5
♦ ♦ ♦
DataExpressCenter
Data fields in MASTER data set GL-TBL-M
------------------------------------------------------------------------------1:*GL-KEY
8: GL-BIEN-OPN-CD
15: .RVSN-MO
2: .GK-GL
9: GL-GRP
16: .RVSN-DAY
3: .GK-FYR
10: GL-CLASS
17: SLEDG-CD
4: TITLE
11: GL-SCLASS
18: SLEDG-UPD-IND
5: EDIT-STAT
12: GL-BDGT-UPD-IND
19: AFRS-GL-RPT-IND
6: GL-DR-CR-IND
13: RVSN-DATE
20: GL-OPN-IND
7: GL-CLOSE-IND
14: .RVSN-YR
21: GL-FYR-OPN-CD
------------------------------------------------------------------------------ENTER DATA FIELD SELECTION
2,4
♦ ♦ ♦
DataExpressCenter
Define output specifications
------------------------------------------------------------------------------1: GK-GL
2: TITLE
------------------------------------------------------------------------------ADD ANY MORE FIELDS OR FILES (N/y)?
press return
EDIT FIELD DEFINITIONS (N/y)?
press return
ADD ANY COMPUTATIONAL FIELDS (N/y)?
press return
♦ ♦ ♦
DataExpressCenter
Define output specifications
------------------------------------------------------------------------------1: GK-GL
2: TITLE
------------------------------------------------------------------------------INCLUDE IN OUTPUT
SORT BY
SUMMARIZE BY
1,2
1
press return
SUPPRESS DETAIL RECORDS (N/y)?
Y
WARNING: AUTOMATIC SUMMARIZATION WILL OCCUR ON ALL NUMERIC FIELDS
SELECT BY
press return
ARE THE SPECIFICATIONS CORRECT (Y/n)?
press return
♦ ♦ ♦
DataExpressCenter
PROCEDURE PREPARATION PHASE
------------------------------------------------------------------------------EDIT NAMES/LOCATIONS OF DATA BASES AND FILES (N/y)?
press return
♦ ♦ ♦
SBCTC-ITD
– 59 –
November 2009
Illustration 5
DataExpressCenter
PROCEDURE PREPARATION PHASE
------------------------------------------------------------------------------INCLUDE DATA BASE PASSWORD(S) IN PROCEDURE (N/y)?
press return
♦ ♦ ♦
DataExpressCenter
Output file format options
------------------------------------------------------------------------------1: Report Listing
11: [PH subfile 7]
21: SD ASCII file
2: DataExpress subfile
12: [PH keyed subfile 7] 22: BINARY file (MPE)
3: HPListKeeper
13: dBase PRN format
23: ASCII file (MPE)
4: HPWord
14: R:Base
24: EBCDIC file (IBM)
5: [Mail System]
15: WordPerfect 4.2
25: KSAM file
6: HPEasyChart
16: WordPerfect 5.0
26: KSAM SD file
7: HPDraw
17: [PH subfile 0]
27: Excel SYLK format
8: HP DSG
18: SPSS-X file
28: Lotus WK1 format
9: Lotus PRN format
19: DIF file
29: dBase DBF format
10: Lotus WKS format
20: SD BINARY file
30: [Graphics]
------------------------------------------------------------------------------Enter '0' to specify a special format
[ ]= not installed/available
Press <Enter> key to allow run-time decision on format
ENTER AN OPTION NUMBER
26
♦ ♦ ♦
DataExpressCenter
PROCEDURE PREPARATION PHASE
------------------------------------------------------------------------------RUN THE PROCEDURE (Y/n)?
press return
♦ ♦ ♦
DataExpressCenter
RUN procedure newly defined
------------------------------------------------------------------------------PASSWORD for TBL1 TRAIN
648 READ, 648 PREPARED, 162 WRITTEN
DOWNLOAD/SAVE/APPEND file (D/s/a)?
S
♦ ♦ ♦
DataExpressCenter
Select KSAM key fields
------------------------------------------------------------------------------1: GK-GL
2: TITLE
------------------------------------------------------------------------------ENTER KSAM KEY SELECTION 1
SBCTC-ITD
– 60 –
November 2009
Illustration 5
♦ ♦ ♦
DataExpressCenter
RUN procedure
------------------------------------------------------------------------------NAME FOR GENERATED FILE
fmlFILE1
File in local file group (Y/n)?
press return
REUSE EXTRACT FILE (N/y)?
press return
REPEAT PROCEDURE RUN (N/y)?
press return
SAVE CURRENT PROCEDURE (Y/n)?
press return
♦ ♦ ♦
DataExpressCenter
SAVE the procedure
------------------------------------------------------------------------------SAVE name
DESCRIPTION
fmlPROC1
GL & TITLES FROM TBL1 - KSAM fmlFILE1 OF fmlPROC3
ENTRY ACCESS BY USER
@
ENTRY PASSWORD
press return
SAVE entry into local catalog (Y/n)?
press return
ENTRY SAVED IN CATALOG
press <Enter> key to continue
press return
♦ ♦ ♦
DataExpressCenter
C.01.90-5
(C) MB Foster Software Labs 1985-99
MAIN MENU
------------------------------------------------------------------------------1: DISPLAY procedure catalog
2: RUN an existing procedure
3: CREATE a new procedure
4: MAINTAIN an existing procedure
8: EXIT
------------------------------------------------------------------------------Reflection W1 (7.00)
ENTER AN OPTION NUMBER
SBCTC-ITD
8
– 61 –
November 2009
Illustration 5
Second pass: The second pass of this process has actually already been created earlier
(fmlPROC2). Therefore, this exercise will show you how to modify the output file format
of the DataExpress procedure to a KSAM file. You can then run the procedure and save
the output as a your second file.
Note: This procedure accesses the GA1300S MPE file – a job extract file. Remember to
check the ZX0080 screen to see which extract (YR-MO) is being accessed. You want last
year’s data.
DataExpressCenter
C.01.90-5
(C) MB Foster Software Labs 1985-99
MAIN MENU
------------------------------------------------------------------------------1: DISPLAY procedure catalog
2: RUN an existing procedure
3: CREATE a new procedure
4: MAINTAIN an existing procedure
8: EXIT
------------------------------------------------------------------------------Reflection W1 (7.00)
ENTER AN OPTION NUMBER
4
♦ ♦ ♦
DataExpressCenter
MAINTAIN an existing procedure
------------------------------------------------------------------------------1: REVIEW procedure definitions
2: MODIFY procedure definitions
3: SAVE the procedure
4: DELETE an existing procedure
7: RETURN
------------------------------------------------------------------------------ENTER AN OPTION NUMBER 2
♦ ♦ ♦
DataExpressCenter
MODIFY procedure definitions
------------------------------------------------------------------------------MODIFY name
MODIFY entry from local catalog (Y/n)?
fmlPROC2
press return
♦ ♦ ♦
SBCTC-ITD
– 62 –
November 2009
Illustration 5
DataExpressCenter
MODIFY procedure fmlPROC2
------------------------------------------------------------------------------1: EDIT names and attributes
3: CHANGE procedure specifications
4: CHANGE output file format
8: END procedure modification
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
4
♦ ♦ ♦
DataExpressCenter
Output file format options
------------------------------------------------------------------------------1: Report Listing
11: [PH subfile 7]
21: SD ASCII file
2: DataExpress subfile
12: [PH keyed subfile 7] 22: BINARY file (MPE)
3: HPListKeeper
13: dBase PRN format
23: ASCII file (MPE)
4: HPWord
14: R:Base
24: EBCDIC file (IBM)
5: [Mail System]
15: WordPerfect 4.2
25: KSAM file
6: HPEasyChart
16: WordPerfect 5.0
26: KSAM SD file
7: HPDraw
17: [PH subfile 0]
27: Excel SYLK format
8: HP DSG
18: SPSS-X file
28: Lotus WK1 format
9: Lotus PRN format
19: DIF file
29: dBase DBF format
10: Lotus WKS format
20: SD BINARY file
30: [Graphics]
------------------------------------------------------------------------------Enter '0' to specify a special format
[ ]= not installed/available
Press <Enter> key to allow run-time decision on format
ENTER AN OPTION NUMBER
26
♦ ♦ ♦
DataExpressCenter
MODIFY procedure fmlPROC2
------------------------------------------------------------------------------1: EDIT names and attributes
3: CHANGE procedure specifications
4: CHANGE output file format
8: END procedure modification
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
8
♦ ♦ ♦
DataExpressCenter
MODIFY procedure fmlPROC2
------------------------------------------------------------------------------SAVE MODIFIED ENTRY (Y/n)?
press return
♦ ♦ ♦
SBCTC-ITD
– 63 –
November 2009
Illustration 5
DataExpressCenter
SAVE the procedure
------------------------------------------------------------------------------Press <Enter> key to SAVE entry fmlPROC2
SAVE name
press return
Press <Enter> key to keep existing information
DESCRIPTION
[GL ACCOUNT DETAIL SUMMARIZED - by YR-MO,FND,GL]
GL ACCT DET SUMMARIZED-KSAM fmlFILE2/3 FOR fmlPROC3
[@]
ENTRY ACCESS BY USER
press return
[]
ENTRY PASSWORD
press return
CATALOG ENTRY ALREADY EXISTS, PURGE OLD ENTRY (N/y)?
Y
♦ ♦ ♦
DataExpressCenter
MAINTAIN an existing procedure
------------------------------------------------------------------------------1: REVIEW procedure definitions
2: MODIFY procedure definitions
3: SAVE the procedure
4: DELETE an existing procedure
7: RETURN
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
7
♦ ♦ ♦
DataExpressCenter
C.01.90-5
(C) MB Foster Software Labs 1985-99
MAIN MENU
------------------------------------------------------------------------------1: DISPLAY procedure catalog
2: RUN an existing procedure
3: CREATE a new procedure
4: MAINTAIN an existing procedure
8: EXIT
------------------------------------------------------------------------------Reflection W1 (7.00)
ENTER AN OPTION NUMBER
2
♦ ♦ ♦
SBCTC-ITD
– 64 –
November 2009
Illustration 5
DataExpressCenter
RUN an existing procedure
------------------------------------------------------------------------------Press <Enter> key to RUN procedure fmlPROC2
RUN procedure name
press return to run fmlPROC2
♦ ♦ ♦
DataExpressCenter
RUN procedure fmlPROC2
------------------------------------------------------------------------------ENTER SELECTION VALUES FOR THE FOLLOWING DATA FIELDS:
YR-MO
You can enter something here, but pressing Return will give
you everything in the extract specified on the ZX0080 screen
(ex 00-01). An entry at this prompt primarily serves as a
check and balance against the appropriately marked file on
the ZX0080.
and FND
and GL
522
press return for all.
25844 READ, 1082 PREPARED, 17 WRITTEN
DOWNLOAD/SAVE/APPEND file (D/s/a)?
S
♦ ♦ ♦
DataExpressCenter
Select KSAM key fields
------------------------------------------------------------------------------1: YR-MO
3: GL
2: FND
4: FTD-TRNS-AMT
------------------------------------------------------------------------------ENTER KSAM KEY SELECTION 3
♦ ♦ ♦
DataExpressCenter
RUN procedure
------------------------------------------------------------------------------NAME FOR GENERATED FILE fmlFILE2
File in local file group (Y/n)?
press return
REUSE EXTRACT FILE (N/y)?
press return
REPEAT PROCEDURE RUN (N/y)?
press return
SBCTC-ITD
– 65 –
November 2009
Illustration 5
Third pass: The third pass of this process will be exactly like the second except you
want a different time period of data in the file in order to do a year-to-year comparison.
Therefore, you must exit DataExpress and go back to screen ZX0080 and flag this year’s
GA1300S file. Then, rerun procedure fmlPROC2 and save the output as your third file.
DataExpressCenter
C.01.90-5
(C) MB Foster Software Labs 1985-99
MAIN MENU
------------------------------------------------------------------------------1: DISPLAY procedure catalog
2: RUN an existing procedure
3: CREATE a new procedure
4: MAINTAIN an existing procedure
8: EXIT
------------------------------------------------------------------------------Reflection W1 (7.00)
ENTER AN OPTION NUMBER
2
♦ ♦ ♦
DataExpressCenter
RUN an existing procedure
------------------------------------------------------------------------------RUN procedure name
fmlPROC2
RUN procedure from local catalog (Y/n)?
press return
♦ ♦ ♦
DataExpressCenter
RUN procedure TESTPROC2
------------------------------------------------------------------------------ENTER SELECTION VALUES FOR THE FOLLOWING DATA FIELDS:
YR-MO
Again, you can press return here to get all data in the
flagged GA1300S file or you can enter the appropriate YR-MO
to ensure you are getting what is checked on ZX0080 screen.
and FND
and GL
522
press return for all
25844 READ, 1082 PREPARED, 17 WRITTEN
DOWNLOAD/SAVE/APPEND file (D/s/a)?
S
♦ ♦ ♦
SBCTC-ITD
– 66 –
November 2009
Illustration 5
DataExpressCenter
Select KSAM key fields
------------------------------------------------------------------------------1: YR-MO
3: GL
2: FND
4: FTD-TRNS-AMT
------------------------------------------------------------------------------ENTER KSAM KEY SELECTION 3
♦ ♦ ♦
DataExpressCenter
RUN procedure
------------------------------------------------------------------------------NAME FOR GENERATED FILE
fmlFILE3
File in local file group (Y/n)?
press return
REUSE EXTRACT FILE (N/y)?
press return
REPEAT PROCEDURE RUN (N/y)?
press return
Fourth pass: The fourth and final pass brings the first three files together, linking the
first file to the second and the first file to the third to obtain all GL titles. A calculation is
created to eliminate those records where a zero balance resides in both the last year and
current year. This pass also calculates the difference in dollar amounts from year to year
and reflects a percentage of change.
DataExpressCenter
C.01.90-5
(C) MB Foster Software Labs 1985-99
MAIN MENU
------------------------------------------------------------------------------1: DISPLAY procedure catalog
2: RUN an existing procedure
3: CREATE a new procedure
4: MAINTAIN an existing procedure
8: EXIT
------------------------------------------------------------------------------Reflection W1 (7.00)
ENTER AN OPTION NUMBER
3
♦ ♦ ♦
SBCTC-ITD
– 67 –
November 2009
Illustration 5
DataExpressCenter
CREATE a new procedure
-----------------------------------------------------------------------1: Use HP DICTIONARY definitions
2: Use HP IMAGE root file definitions
3: Use HP Allbase SQL definitions
4: Use FILE definitions
7: RETURN
-----------------------------------------------------------------------ENTER AN OPTION NUMBER
4
♦ ♦ ♦
DataExpressCenter
Use FILE definitions
------------------------------------------------------------------------------1: ENTER your own file definitions
2: Use File-Definition (FD) file
3: Use Self-Describing (SD) file
5: Use DataExpress subfile
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
3
♦ ♦ ♦
DataExpressCenter
Use Self-Describing (SD) file
-----------------------------------------------------------------------------SD file name
fmlFILE1
File in local file group (Y/n)? press return
♦ ♦ ♦
DataExpressCenter
Data fields in KSAM SD file fmlFILE1
----------------------------------------------------------------------------1:*GK-GL
2: TITLE
----------------------------------------------------------------------------ENTER DATA FIELD SELECTION
ALL
♦ ♦ ♦
SBCTC-ITD
– 68 –
November 2009
Illustration 5
DataExpressCenter
Define output specifications
------------------------------------------------------------------------------1: GK-GL
2: TITLE
------------------------------------------------------------------------------ADD ANY MORE FIELDS OR FILES (N/y)?
Y
♦ ♦ ♦
DataExpressCenter
Existing files in procedure
----------------------------------------------------------------------------1: fmlFILE1
----------------------------------------------------------------------------Press <Enter> key to select a new file
SELECT AN EXISTING FILE
press return
♦ ♦ ♦
DataExpressCenter
Existing definition files in procedure
------------------------------------------------------------------------------1: fmlFILE1
------------------------------------------------------------------------------Press <Enter> key to select a new definition source
SELECT AN EXISTING DEFINITION FILE
press return
♦ ♦ ♦
DataExpressCenter
CREATE a new procedure
------------------------------------------------------------------------------1: Use HP DICTIONARY definitions
2: Use HP IMAGE root file definitions
4: Use FILE definitions
7: RETURN
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
4
♦ ♦ ♦
SBCTC-ITD
– 69 –
November 2009
Illustration 5
DataExpressCenter
Use FILE definitions
------------------------------------------------------------------------------1: ENTER your own file definitions
2: Use File-Definition (FD) file
3: Use Self-Describing (SD) file
5: Use DataExpress subfile
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
3
♦ ♦ ♦
DataExpressCenter
Use Self-Describing (SD) file
------------------------------------------------------------------------------SD file name
File in local file group (Y/n)?
fmlFILE2
press return
♦ ♦ ♦
DataExpressCenter
Data fields in KSAM SD file fmlFILE2
------------------------------------------------------------------------------1: YR-MO
3:*GL
2: FND
4: FTD-TRNS-AMT
------------------------------------------------------------------------------ENTER DATA FIELD SELECTION
ALL
♦ ♦ ♦
DataExpressCenter
Define output specifications
------------------------------------------------------------------------------1: GK-GL
3: YR-MO
5: GL
2: TITLE
4: FND
6: FTD-TRNS-AMT
------------------------------------------------------------------------------ADD ANY MORE FIELDS OR FILES (N/y)?
Y
♦ ♦ ♦
DataExpressCenter
Existing files in procedure
------------------------------------------------------------------------------1: fmlFILE1
2: fmlFILE2
------------------------------------------------------------------------------Press <Enter> key to select a new file
SELECT AN EXISTING FILE
SBCTC-ITD
press return
– 70 –
November 2009
Illustration 5
♦ ♦ ♦
DataExpressCenter
Existing definition files in procedure
------------------------------------------------------------------------------1: fmlFILE1
2: fmlFILE2
------------------------------------------------------------------------------Press <Enter> key to select a new definition source
SELECT AN EXISTING DEFINITION FILE
press return
♦ ♦ ♦
DataExpressCenter
CREATE a new procedure
------------------------------------------------------------------------------1: Use HP DICTIONARY definitions
2: Use HP IMAGE root file definitions
4: Use FILE definitions
7: RETURN
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
4
♦ ♦ ♦
DataExpressCenter
Use FILE definitions
------------------------------------------------------------------------------1: ENTER your own file definitions
2: Use File-Definition (FD) file
3: Use Self-Describing (SD) file
5: Use DataExpress subfile
------------------------------------------------------------------------------ENTER AN OPTION NUMBER
3
♦ ♦ ♦
DataExpressCenter
Use Self-Describing (SD) file
------------------------------------------------------------------------------SD file name fmlFILE3
File in local file group (Y/n)?
press return
♦ ♦ ♦
SBCTC-ITD
– 71 –
November 2009
Illustration 5
DataExpressCenter
Data fields in KSAM SD file fmlFILE3
------------------------------------------------------------------------------1: YR-MO
3:*GL
2: FND
4: FTD-TRNS-AMT
------------------------------------------------------------------------------ENTER DATA FIELD SELECTION
ALL
♦ ♦ ♦
DataExpressCenter
Define output specifications
------------------------------------------------------------------------------1: GK-GL
5: GL
9: GL
2: TITLE
6: FTD-TRNS-AMT
10: FTD-TRNS-AMT
3: YR-MO
7: YR-MO
4: FND
8: FND
------------------------------------------------------------------------------ADD ANY MORE FIELDS OR FILES (N/y)? press return
EDIT FIELD DEFINITIONS (N/y)?
Y
♦ ♦ ♦
DataExpressCenter
Define output specifications
----------------------------------------------------------------------------1: GK-GL
5: GL
9: GL
2: TITLE
6: FTD-TRNS-AMT
10: FTD-TRNS-AMT
3: YR-MO
7: YR-MO
4: FND
8: FND
----------------------------------------------------------------------------ENTER A FIELD NUMBER
DATA TYPE(Z)
DATE SUBTYPE
3
&
YYMM
♦ ♦ ♦
DataExpressCenter
Define output specifications
-------------------------------------------------------------------------1: GK-GL
5: GL
9: GL
2: TITLE
6: FTD-TRNS-AMT
10: FTD-TRNS-AMT
3: YR-MO
7: YR-MO
4: FND
8: FND
-------------------------------------------------------------------------ENTER A FIELD NUMBER
DATA TYPE(Z)
DATE SUBTYPE
7
&
YYMM
♦ ♦ ♦
SBCTC-ITD
– 72 –
November 2009
Illustration 5
DataExpressCenter
Define output specifications
-------------------------------------------------------------------------1: GK-GL
5: GL
9: GL
2: TITLE
6: FTD-TRNS-AMT
10: FTD-TRNS-AMT
3: YR-MO
7: YR-MO
4: FND
8: FND
-------------------------------------------------------------------------ENTER A FIELD NUMBER
6
DATA TYPE(P)
press return
DECIMAL PLACES (0) 2
♦ ♦ ♦
DataExpressCenter
Define output specifications
-------------------------------------------------------------------------1: GK-GL
5: GL
9: GL
2: TITLE
6: FTD-TRNS-AMT
10: FTD-TRNS-AMT
3: YR-MO
7: YR-MO
4: FND
8: FND
-------------------------------------------------------------------------ENTER A FIELD NUMBER
10
DATA TYPE(P)
press return
DECIMAL PLACES (0) 2
♦ ♦ ♦
DataExpressCenter
Define output specifications
----------------------------------------------------------------------------1: GK-GL
5: GL
9: GL
2: TITLE
6: FTD-TRNS-AMT
10: FTD-TRNS-AMT
3: YR-MO
7: YR-MO
4: FND
8: FND
----------------------------------------------------------------------------ENTER A FIELD NUMBER
press return
♦ ♦ ♦
DataExpressCenter
Define output specifications
------------------------------------------------------------------------------1: GK-GL
5: GL
9: GL
2: TITLE
6: FTD-TRNS-AMT
10: FTD-TRNS-AMT
3: YR-MO
7: YR-MO
4: FND
8: FND
------------------------------------------------------------------------------ADD ANY MORE FIELDS OR FILES (N/y)? press return
EDIT FIELD DEFINITIONS (N/y)?
ADD ANY COMPUTATIONAL FIELDS (N/y)?
press return
Y
♦ ♦ ♦
SBCTC-ITD
– 73 –
November 2009
Illustration 5
DataExpressCenter
Define output specifications
------------------------------------------------------------------------------1: GK-GL
5: GL
9: GL
2: TITLE
6: FTD-TRNS-AMT
10: FTD-TRNS-AMT
3: YR-MO
7: YR-MO
4: FND
8: FND
------------------------------------------------------------------------------NEW FIELD NAME
COMPUTATIONAL EXPRESSION
DATA TYPE(P)
DECIMAL PLACES (2)
FIELD STORAGE LENGTH (8)
CHANGE-AMT
10 - 6
press return
press return
press return
♦ ♦ ♦
DataExpressCenter
Define output specifications
------------------------------------------------------------------------------1: GK-GL
5: GL
9: GL
2: TITLE
6: FTD-TRNS-AMT
10: FTD-TRNS-AMT
3: YR-MO
7: YR-MO
11: CHANGE-AMT
4: FND
8: FND
------------------------------------------------------------------------------NEW FIELD NAME CHANGE-PERCENT
COMPUTATIONAL EXPRESSION (11/6)*100.00 IF 6
FTD-TRNS-AMT
NE 0.
COMPUTATIONAL EXPRESSION (2) 11*100.00
DATA TYPE(P)
press return
DECIMAL PLACES (2)
press return
FIELD STORAGE LENGTH (10)
press return
♦ ♦ ♦
DataExpressCenter
Define output specifications
------------------------------------------------------------------------------1: GK-GL
5: GL
9: GL
2: TITLE
6: FTD-TRNS-AMT
10: FTD-TRNS-AMT
3: YR-MO
7: YR-MO
11: CHANGE-AMT
4: FND
8: FND
12: CHANGE-PERCENT
------------------------------------------------------------------------------NEW FIELD NAME ZERO-CHECK
COMPUTATIONAL EXPRESSION 0.0 IF 6,10
FTD-TRNS-AMT 0
FTD-TRNS-AMT 0
COMPUTATIONAL EXPRESSION(2) 1.0
DATA TYPE(I)
press return
DECIMAL PLACES (1)
press return
FIELD STORAGE LENGTH (4)
press return
♦ ♦ ♦
SBCTC-ITD
– 74 –
November 2009
Illustration 5
DataExpressCenter
Define output specifications
------------------------------------------------------------------------------1: GK-GL
6: FTD-TRNS-AMT
11: CHANGE-AMT
2: TITLE
7: YR-MO
12: CHANGE-PERCENT
3: YR-MO
8: FND
13: ZERO-CHECK
4: FND
9: GL
5: GL
10: FTD-TRNS-AMT
------------------------------------------------------------------------------NEW FIELD NAME press return
♦ ♦ ♦
DataExpressCenter
Define output specifications
------------------------------------------------------------------------------1: GK-GL
6: FTD-TRNS-AMT
11: CHANGE-AMT
2: TITLE
7: YR-MO
12: CHANGE-PERCENT
3: YR-MO
8: FND
13: ZERO-CHECK
4: FND
9: GL
5: GL
10: FTD-TRNS-AMT
------------------------------------------------------------------------------ADD ANY MORE FIELDS OR FILES (N/y)? press return
EDIT FIELD DEFINITIONS (N/y)?
press return
ADD ANY COMPUTATIONAL FIELDS (N/y)?
press return
♦ ♦ ♦
DataExpressCenter
Define output specifications
------------------------------------------------------------------------------1: GK-GL
6: FTD-TRNS-AMT
11: CHANGE-AMT
2: TITLE
7: YR-MO
12: CHANGE-PERCENT
3: YR-MO
8: FND
13: ZERO-CHECK
4: FND
9: GL
5: GL
10: FTD-TRNS-AMT
------------------------------------------------------------------------------INCLUDE IN OUTPUT
SORT BY
SUMMARIZE BY
4,1,2,3,6,7,10,11,12
4,1
0
ENTER SUMMARY FIELD SELECTION FOR:
report
6,10,11
SUPPRESS DETAIL RECORDS (N/y)?
SELECT BY
press return
13P
ENTER SELECTION VALUES FOR THE FOLLOWING DATA FIELDS:
[ ]
ZERO-CHECK NE 0.0
ARE THE SPECIFICATIONS CORRECT (Y/n)?
press return
♦ ♦ ♦
SBCTC-ITD
– 75 –
November 2009
Illustration 5
DataExpressCenter
Multi-file access order
------------------------------------------------------------------------------1: fmlFILE1
3: fmlFILE3
2: fmlFILE2
------------------------------------------------------------------------------FILE ACCESS AND LINKAGE ORDER
1,2,1:3
♦ ♦ ♦
DataExpressCenter
Linking from file fmlFILE1 to file fmlFILE2
------------------------------------------------------------------------------1:*GK-GL
2: TITLE
------------------------------------------------------------------------------SELECT THE LINK FIELD from FILE1
1
♦ ♦ ♦
DataExpressCenter
Linking from file fmlFILE1 to file fmlFILE3
------------------------------------------------------------------------------1:*GK-GL
2: TITLE
------------------------------------------------------------------------------SELECT THE LINK FIELD from FILE1
1
♦ ♦ ♦
DataExpressCenter
Output file format options
------------------------------------------------------------------------------1: Report Listing
11: [PH subfile 7]
21: SD ASCII file
2: DataExpress subfile
12: [PH keyed subfile 7] 22: BINARY file (MPE)
3: HPListKeeper
13: dBase PRN format
23: ASCII file (MPE)
4: HPWord
14: R:Base
24: EBCDIC file (IBM)
5: [Mail System]
15: WordPerfect 4.2
25: KSAM file
6: HPEasyChart
16: WordPerfect 5.0
26: KSAM SD file
7: HPDraw
17: [PH subfile 0]
27: Excel SYLK format
8: HP DSG
18: SPSS-X file
28: Lotus WK1 format
9: Lotus PRN format
19: DIF file
29: dBase DBF format
10: Lotus WKS format
20: SD BINARY file
30: [Graphics]
------------------------------------------------------------------------------Enter '0' to specify a special format
[ ]= not installed/available
Press <Enter> key to allow run-time decision on format
ENTER AN OPTION NUMBER
press return
♦ ♦ ♦
DataExpressCenter
PROCEDURE PREPARATION PHASE
------------------------------------------------------------------------------RUN THE PROCEDURE (Y/n)?
press return
♦ ♦ ♦
SBCTC-ITD
– 76 –
November 2009
Illustration 5
DataExpressCenter
Output file format options
------------------------------------------------------------------------------1: Report Listing
11: [PH subfile 7]
21: SD ASCII file
2: DataExpress subfile
12: [PH keyed subfile 7] 22: BINARY file (MPE)
3: HPListKeeper
13: dBase PRN format
23: ASCII file (MPE)
4: HPWord
14: R:Base
24: EBCDIC file (IBM)
5: [Mail System]
15: WordPerfect 4.2
25: KSAM file
6: HPEasyChart
16: WordPerfect 5.0
26: KSAM SD file
7: HPDraw
17: [PH subfile 0]
27: Excel SYLK format
8: HP DSG
18: SPSS-X file
28: Lotus WK1 format
9: Lotus PRN format
19: DIF file
29: dBase DBF format
10: Lotus WKS format
20: SD BINARY file
30: [Graphics]
------------------------------------------------------------------------------Enter '0' to specify a special format
[ ]= not installed/available
Press <Enter> key to use default format of REPORT
ENTER AN OPTION NUMBER press return
♦ ♦ ♦
DataExpressCenter
RUN procedure newly defined
------------------------------------------------------------------------------212 READ (162 ON PRIMARY FILE), 162 PREPARED, 163 WRITTEN
LIST REPORT ON PRINTER (N/y)?
press return
PAGE PARTS, MULTI-LINE OR TRUNCATE (P/m/t)?
press return
♦ ♦ ♦
Report Listing
page 1A of 1
FND
GK-GL
TITLE
YR-MO
522
0120
0998
1110
1355
2310
2320
2410
2420
3210
5191
5192
6410
6510
9400
9510
ACTUAL FTE'S
CONTRA FTE'S
LOCAL CASH IN BANK
DUE FR OTHR FND-CASH
OTHR THAN BLDGS
DEPR ALLOW - OTHR
FURN & EQUIP
DEPRALLOW-FURN&EQUIP
CASH REV
CUSTOMER DEPOSITS
DEFERRED REV
ENC PD 25MO-APPR
CASH EXP/EXPENSES
RETAINED EARNINGS
RESERVE FOR GL 6410
9901
9901
9901
9901
9901
9901
9901
9901
9901
9901
9901
9901
9901
9901
9901
FTD-TRNS-AMT
24.75
-24.75
-6020.19
427402.55
19554.65
-8307.00
93169.63
-52771.00
-339370.60
-892.00
.00
53765.97
966855.80
-289037.63
-53765.97
810584.21*
YR-MO
0001
0001
0001
0001
0001
0001
0001
0001
0001
0001
0001
0001
0001
0001
0001
FTD-TRNS-AMT
20.54
-20.54
151160.72
357061.38
19554.65
-9552.00
116798.74
-64284.00
-333582.12
-1885.00
2260.00
25622.75
155870.69
-393403.06
-25622.75
.00*
CHANGE-AMT
-4.21
4.21
157180.91
-70341.17
.00
-1245.00
23629.11
-11513.00
5788.48
-993.00
2260.00
-28143.22
-810985.11
-104365.43
28143.22
-810584.21*
CHANGEPERCENT
-17.01
-17.01
-2610.90
-16.46
.00
14.99
25.36
21.82
-1.71
111.32
.00
-52.34
-83.88
36.11
-52.34
------------------------------------------------------------------------------>
PAGE-FORWARD/EXIT (F/e)? E
♦ ♦ ♦
SBCTC-ITD
– 77 –
November 2009
Illustration 5
DataExpressCenter
RUN procedure newly defined
------------------------------------------------------------------------------REUSE EXTRACT FILE (N/y)?
press return
REPEAT PROCEDURE RUN (N/y)?
press return
SAVE CURRENT PROCEDURE (Y/n)?
press return
♦ ♦ ♦
DataExpressCenter
SAVE the procedure
------------------------------------------------------------------------------SAVE name
DESCRIPTION
fmlPROC3
GL ACCT DET YR-TO-YR 4 pass fmlFILE1,2,3
ENTRY ACCESS BY USER
@
ENTRY PASSWORD
press return
SAVE entry into local catalog (Y/n)?
press return
ENTRY SAVED IN CATALOG
press <Enter> key to continue
press return
♦ ♦ ♦
DataExpressCenter
C.01.90-5
(C) MB Foster Software Labs 1985-99
MAIN MENU
------------------------------------------------------------------------------1: DISPLAY procedure catalog
2: RUN an existing procedure
3: CREATE a new procedure
4: MAINTAIN an existing procedure
8: EXIT
------------------------------------------------------------------------------Reflection W1 (7.00)
ENTER AN OPTION NUMBER
SBCTC-ITD
8
– 78 –
November 2009
When is it appropriate to group, summarize, or create
computations in a DataExpress procedure?
To obtain totals for categories or records, obtain summary line totals, or create values
based on specified criteria, use grouping, summarizing, and computational expressions.
Grouping Data
Grouping simplifies the viewing of duplicate data by first displaying a complete line of
data for the first record containing the duplicate field. Then the remaining duplicate
records are displayed with blanks in place of the duplicate data. When a change in value
for the field occurs (called a control break), again, a complete line of data for the first
duplicate record is displayed, followed by the remaining records with blanks in place of
the duplicate data.
Below is an example of an unsorted, ungrouped report output. Note the duplicate entries
in the EMP-TYPE, EMP-NAME and EMP-ID fields.
Example 1: Unsorted – no grouping effect
EMP-TYPE
EMP-NAME
EMP-ID
LEAVE-TYP
LEAVE-BAL
E
JONES, FRED
111-22-3333
VAC
148.2
E
ADAMS, JOHN
222-33-4444
VAC
122.5
E
JONES, FRED
111-22-3333
CSL
277.5
P
CARSON, MARY
333-44-5555
VAC
101.1
P
CARSON, MARY
333-44-5555
P/H
8.0
E
JONES, FRED
111-22-3333
P/H
3.5
C
TYSON, TISH
555-66-7777
CSL
82.0
The example below shows the same data sorted and grouped. Note how the duplicate data
(for example, the employee type E, the name Fred Jones, and the ID number 111-22333) is displayed only once.
Example 2: Primary sort on EMP-TYP, EMP-NAME, EMP-ID with grouping
EMP-TYPE
EMP-NAME
EMP-ID
LEAVE-TYP
LEAVE-BAL
C
TYSON, TISH
555-66-7777
CSL
82.0
E
ADAMS, JOHN
222-33-4444
VAC
122.5
JONES, FRED
111-22-3333
VAC
148.2
P/H
3.5
CSL
277.5
VAC
101.1
P/H
8.0
P
CARSON, MARY
333-44-5555
In order to group data in a DataExpress report, you must select a primary sort field to
group by. If you want to use the summary functions at control breaks, the control break
SBCTC-ITD
– 79 –
November 2009
field must also be a sort field. See “Summarizing” below for more information about
summarizing data.
Summarizing Data
When you specify sort fields, you can also request that summary records (for example,
sub-totals, averages, or values) be calculated and displayed for the non-sort fields.
A summary record is written each time the value in a specified sort field changes.
Valid summary functions to enter following the number of the summary fields are:
Entry
Result
A
Average
* (or nothing)
Sub-Total (the default)
C
Count
L
Low (minimum) value
H
High (maximum) value
E
End (last) value
The example below uses the same data as Examples 1 and 2 but, in this case, the output
includes summary records containing sub-totals for every change in the EMP-TYPE
field.
Example 3: Summary totals based on EMP-TYPE and LEAVE-BAL
EMP-TYPE
C
<*>
E
<*>
P
EMP-NAME
TYSON, TISH
EMP-ID
555-66-7777
LEAVE-TYP
CSL
ADAMS, JOHN
JONES, FRED
222-33-4444
111-22-3333
VAC
VAC
P/H
CSL
CARSON, MARY
333-44-5555
VAC
P/H
<*>
LEAVE-BAL
82.0
82.0*
122.5
148.2
3.5
277.5
551.7*
101.1
8.0
109.1*
To get the results shown above, at the SUMMARIZE BY prompt, you would specify
EMP-TYP. Then, when prompted for the field or fields to summarize for each value of
EMP-TYPE, you would specify LEAVE-BAL. (In this case, the report is also grouped by
EMP-NAME so leave balances could also be totaled by employee name.)
To obtain totals for the entire report, at the SUMMARIZE BY prompt, enter a 0 (zero).
To obtain a percentage column of a subtotal, first create a computed field called, for
example, PERCENTAGE. If the LEAVE-BAL field above is menu item number 5 of
your working set, the computation will look like the example below. The percentage
shown will be of the field value shown at the control break.
SBCTC-ITD
– 80 –
November 2009
NEW FIELD NAME
[PERCENTAGE
COMPUTATIONAL EXPRESSION
DATA TYPE (J)
[press return
DECIMAL PLACES (2)
]
[5P ]
]
[press return
FIELD STORAGE LENGTH (4)
OCCURRENCE COUNT (1)
]
[press return
]
[press return
]
Computational Expressions
A computational field is a data item defined in a procedure rather than in the IMAGE
database. It may be:
•
Any data type
•
Used to define other computational fields
•
Written to a report or output file
•
Used as the link field when linking files
There are essentially two kinds of computational expressions, simple and conditional.
The value of a simple computational expression is a combination of other fields in the
menu. This type of computation is performed using arithmetic operations on numeric
fields and “string” operations on alphanumeric fields. Based on a very basic working set,
the following is an example of a simple computational expression that will create a
column showing outstanding fees based on the amount charged minus the payment
amount:
1: CUST-ID
2: CHRG-DATE
NEW FIELD NAME
3: AMT-CHRG
[OUTSTANDING
[press return
]
]
DECIMAL PLACES (2) [press return
]
FIELD STORAGE LENGTH (8) [press return
SBCTC-ITD
5: PYMT-DATE
]
COMPUTATIONAL EXPRESSION [3 – 4
DATA TYPE(P)
4: AMT-PYMT
– 81 –
]
November 2009
Valid arithmetic and string functions are:
Operators
Arithmetic
String
+
Addition
Concatenation (combining
fields)
-
Subtraction
Concatenation with removal of
blanks
*
Multiplication
Extraction
/
Division giving quotient
//
Division giving remainder
**
Exponentiation
P
Percent (the percentage of a field value to its total value at a
control break)
R
Ratio (the ratio of the field value to its total value at a control
break)
The value of a conditional computational expression is a combination of other fields in
the menu; however, the value of the computation may be different based on the contents
of one or more of the fields in the menu.
A conditional computational expression starts with an IF statement which specifies when
the calculation or conditions should be used. The IF statement can contain multiple
values joined by a “connector.” The connector between the values in the IF statement can
be:
•
A comma (,) indicating an AND condition between the fields (meaning all the
conditions must be met for the calculation or condition to be used).
•
A colon (:) indicating an OR conditions between the fields (meaning only one
of the conditions must be met for the calculation or the condition to be used)
The IF statement is followed by WHEN TO USE statements whose value sets will be
used to determine if the computational field should be assigned the value calculated by
the expression on the left-hand side of the IF statement.
Once you finish entering one IF and WHEN TO USE combination, you can enter
another. As many additional expressions as are required may be added. Entry stops when
an expression with no IF statement is entered.
As an example of an if-then-else computation, using the SM database, assume you want
to determine whether or not a student is seeking a degree or certificate in accordance with
SBCTC specifications. The criteria are as follows:
•
SBCTC-ITD
Student intent must be coded B, F, or G and student planned length of
attendance must be coded 13, 14, or 15, or
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November 2009
•
Student intent must be coded A and students planned length of attendance
must be coded 15.
In order to count the number of students meeting the criteria, you want the calculation to
return the value of 1.0 when the conditions are met and 0.0 when the conditions are not
met. Using a very simplified working set (you would probably have more fields added to
your report), the calculated field (in this case, DEGREE-CERT-SEEKING) would be
written as follows:
1. SID 2. YRQ 3. STU-INT
4. STU-PLAN-ATTEND
NEW FIELD NAME [DEGREE-CERT-SEEKING
]
COMPUTATIONAL EXPRESSION [1.0 IF 3,4 ]
STU-INT
And STU-PLAN-ATTND
[B,F,G
]
[13,14,15 ]
COMPUTATIONAL EXPRESSION(2) [1.0 IF 3,4
STU-INT
And STU-PLAN-ATTND
[A
]
]
[15
]
COMPUTATIONAL EXPRESSION(3)
DATA TYPE (I) [
[ 0.0
]
]
FIELD STORAGE LENGTH (6)
[
]
To compare two fields, enter one field in the WHEN TO USE field and, when prompted
for the comparison value, enter a $ followed by the second field number.
SBCTC-ITD
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November 2009
What tips and rules should I remember when linking?
General Considerations
When creating a DataExpress procedure that accesses multiple files, you must create a
path between those files. It is important to do this properly since the linking order of your
files will affect the efficiency of the report process. When preparing to link files, there are
both philosophical and practical rules to follow. On the philosophical side, consider the
purpose of your report. Determine which file contains your primary set of records. This is
typically the data set or file that will be at the beginning of your linkage order. This first
file will generally contain most of the fields designated as selection criteria. Ideally, the
next file would be the one that most quickly eliminates or filters out your data based on
selection values or else the data set with the least number of records from those files
remaining in the linkage.
On the practical side, any field in the “from” file must point to the same field in the “to”
file. However, the field must be a key field identified with an asterisk (*) in the “to” file.
You can link “to” any field in an MPE file (but use caution). Linking or matching fields
do not have to have the same field name, but they must contain the same data and data
structure. For example, you can link SID (Student Identification Number) to EMP-ID
(Employee Identification Number) since they both contain 9 digit Social Security
numbers with a tenth empty data byte at the end of the field. Using a standard link, only
those records whose SID and EMP-ID match will be extracted. The fastest data extraction
occurs when there is a key-to-key match.
File Access and Linkage Order
When prompted in DataExpress for the file access order, type the file menu numbers in
access order separated by commas. After a record is read from each input file, if all
selection criteria are satisfied, a record will be written to the output file. A record will be
written even if there are no records for one of the secondary files unless there is selection
criteria for fields in that file and there are no records that meet the criteria.
If the file linkage order differs from the file access order, type the number of the file
containing the link field, followed by a : (colon) and then the number of the secondary
file. For example, 1,2,1:3 specifies that the access order is 1,2,3 but the link field to
provide a key to file 3 comes from file 1 (rather than file 2).
If the link field is a computed field, omit the “from” file in the expression. For example,
1,2,:3 specifies that there is a computed file link to file 3. If there is more than one
computed field defined in the procedure you will be asked to select one as the link.
SBCTC-ITD
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November 2009
If a secondary access file is either a detail data set or a KSAM file, you may specify
special reads with the following suffixes:
F - select only the first record that meets all criteria
L - select only the last record that meets all criteria
R - read chain in reverse order (only for detail sets)
For example, 1,2F will cause only one record to be selected for each record in file 1 and
it will be the first one that meets all selection criteria.
If records from a file are to be selected based on the absence of associated records in a
secondary file, enter a minus sign before the associated file. For example, 1,-2 specifies
that records from file 1 should be extracted only if no associated (keyed) records exist in
file 2. This can be read as “ONLY select if MISSING.”
If selection criteria are set up for one or more fields in a secondary file, you can force a
selection to occur on a null (missing) record by putting a + (plus) before the file. For
example, 1,+2 will write an output record even if file 2 contains no records that meet the
selection criteria or file 2 contains no records at all. This can be read as “FORCE select if
MISSING.”
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November 2009
How do I decide which output file format to use?
When saving your DataExpress report output to a file, there are several file type options.
Which one you use depends on what you are going to do with the file. The output file
type may be specified either explicitly when the procedure is created, or each time the
procedure is run. Specifying the file type at run time allows the same procedure to
produce output files for a variety of target applications as well as produce a report.
Below is a list of the most common formats used for downloading files to the PC. The
option numbers refer to the choices on the Output File Format selection menu in
DataExpress.
Option
Format
Comments
16
Word Perfect 5.0
Compatible with current versions of MSWord
27
SYLK
A spreadsheet format used by PC-based programs such as Excel
29
dBase DBF
A dBase database format commonly used for importing tables into Access
Below is a list of the most common file formats used to save the file on the HP3000.
Again, the option numbers refer to the choices on the Output File Format selection menu
in DataExpress.
Option
2
Format
DataExpress subfile
Comments
This is a self-describing file format that can be generated and used in
DataExpress in multi-pass procedures. Field definitions contain all attributes
used by DataExpress, including decimal precision, edit masks, and so on.
Use this type of file when extracting only small amounts of data or summary
information. Do not use this type of file to link to other subfiles (MPE files).
While this is possible, keep in mind that these files are not indexed. If you link
two non-indexed files together, the procedure will run extremely slowly while
randomly searching for matches. It is appropriate to link a DX subfile to an
IMAGE data set. It will have the same result as a non-key to key link.
20, 21
(SD) Self-describing
files
This format is for MPE files, both Binary and ASCII formats, which contain a
computer-generated label describing the fields contained in the file. This file
format does not contain edit mask information (decimals, dashes, slashes, and so
on) for fields.
This file type can be used as input to other DataExpress procedures. The same
usage information as noted above for option 2 applies. This file type is also used
for exporting to programs other than DataExpress.
26
KSAM SD files
This file type creates an indexed output file with a self-defining key field. This
file does not contain edit mask information (decimals, dashes, slashes, and so
on) for fields.
Use this file type when creating multi-pass procedures and linking either
multiple KSAM files to each other or to IMAGE data sets. KSAM files are
indexed based on the key that you define. This makes for better linking and a
faster file read.
SBCTC-ITD
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November 2009
If I have created a multi-pass procedure, how can I
change the names of the procedure and the saved files
that it accesses without recreating everything?
To answer this question, consider the scenario suggested below.
You have created a four-pass procedure consisting of:
•
A first procedure named TESTPROC1 which has output saved as a file called
FILE1.
•
A second procedure named TESTPROC2 which runs twice, with different
selection values each run. The output results in two saved files called FILE2
and FILE3.
•
A third procedure named TESTPROC3 that accesses FILE1, FILE2, and
FILE3 to compare the data.
Follow the steps below to change the three procedure names to CHGPROC1,
CHGPROC2, and CHGPROC3 and the associated file names to CHGFL1, CHGFL2, and
CHGFL3. For this example, we will assume all files and procedures are located in the
local file group.
To change the procedure names:
1
At the DataExpress main menu, type 4 (Maintain).
2
At the Maintain menu, type 2 (Modify).
3
At the Modify Name prompt, type TESTPROC1.
4
At the Modify Entry from Local Catalog (Y/n) prompt, type Y (yes).
5
At the Modify menu, type 8 (End).
6
At the Save Modified Entry (Y/n), type Y (yes).
7
At the Save Name prompt, type the new name of your procedure. For this
example, the name would be CHGPROC1.
8
Press Return through the next three prompts to keep the current description,
access, and password information.
9
At the Save Entry in Local Catalog (Y/n) prompt, type Y (yes).
10 Repeat steps 1 through 9 for procedures TESTPROC2 and TESTPROC3.
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November 2009
You have now successfully changed the procedure names, but the CHGPROC3
procedure is still associated with the FILE1, FILE2, and FILE3 files.
To change the filenames:
1
Run the new procedure CHGPROC1.
2
When prompted for the file name, type CHGFL1.
3
Run procedure CHGPROC2.
4
When prompted for the file name, type CHGFL2.
5
Run procedure CHGPROC2 again, with new criteria.
6
When prompted for the filename, type CHGFL3.
7
You now have three new files but CHGPROC3 still points to FILE1, FILE2,
FILE3. This is remedied in the next section.
To point CHGPROC3 to the new files:
1
At the DataExpress main menu, type 4 (Maintain).
2
At the Maintain menu, type 2 (Modify).
3
At the Modify Name prompt, type CHGPROC3.
4
At the Modify Entry from Local Catalog (Y/n) prompt, type Y (yes).
5
At the Modify menu, type 1 (Edit Names and Attributes).
6
At the Edit menu, type 3 (File Names and Locations.)
7
At the Enter File Selection prompt, type 1,2,3 (to select all files).
8
For FILE1, at the Menu Name prompt, type the new file name CHGFL1.
9
At the Actual Name prompt, type the new file name CHGFL1.
10 At the Group Name prompt, press Return to maintain the local group
information.
11 For FILE2, at the Menu Name prompt, type the new file name CHGFL2.
12 At the Actual Name prompt, type the new file name CHGFL2.
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November 2009
13 At the Group Name prompt, press Return to maintain the local group
information.
14 For FILE3, at the Menu Name prompt, type the new file name CHGFL3.
15 At the Actual Name prompt, type the new file name CHGFL3.
16 At the Group Name prompt, press Return to keep the local group information.
17 At the Edit menu, type 7 to return to the Modify menu.
18 At the Modify menu, type 8 to End.
19 Save the procedure and purge the previous version of CHGPROC3.
SBCTC-ITD
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November 2009
What are some important tips to remember when
creating procedures specifically for downloading?
When you are determining whether or not it is appropriate to download the output of your
DataExpress procedure, consider the following DO’s and DON’Ts:
DO download snapshots of data that would otherwise not be captured in the transactional
databases, for example, a snapshot of daily enrollment counts for the first two weeks of a
quarter.
DO download data that you wish to format or design in ways that DataExpress cannot,
for example, sizing, bolding, underlining, font styles, grid lines, shading, text boxes,
graphs and charts.
DO download to create mailing labels. This can be done in DataExpress, but it is far
more difficult to get the appropriate alignment.
DON’T download data to sort, resort and then filter out specific records. This can
generally be accomplished in DataExpress and can be far more time consuming in PC
applications like Excel or Access.
DON’T download data to create columns of computations based on the data in your file,
for example, downloading financial records and then subtracting column B from column
A to make column C. This can be done in DataExpress.
DON’T download data on a regular basis and then spend long periods of time doing data
manipulation and clean-up. For example, don’t download a file on a weekly basis and
then spend time eliminating duplicate records.
In terms of choosing the appropriate file type for downloading, see page 86 for more
information about the various file types available. Remember that when you download
the file using option 27 for Excel, open the file in Excel by specifying the file type of
SYLK. When you download the file using option 29 for use in Access, open the file in
Access by specifying the file type of dbase III, IV, or V.
Also remember that there is currently no mechanism for retaining edit masks (slashes in
dates, dashes in ID numbers, and so on) when downloading a file to your PC. An edit
mask is not a part of the value in a field. It is an edit to that field. Future releases of
DataExpress may contain the functionality to capture edit mask information.
SBCTC-ITD
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November 2009
What report formatting options are available in
DataExpress?
DataExpress Center provides an on-line output formatting program called ReportDesigner. ReportDesigner allows the user to customize a report listing and see the results
of the changes as they are made. The customization includes a variety of field-specific
and global report formatting options.
To access ReportDesigner, you need to run a procedure and have the report listing
displayed on your screen. To activate ReportDesigner, press F7 (Design Report). You can
use ReportDesigner in two modes as follows:
•
Global Edit (F6) - When you make a change in global edit mode, it is applied
to the entire report.
•
Field Edit (F7) - When you make a change in field edit mode, it is applied to
the specified field.
You can also view the ReportDesigner prompts in two ways:
•
Prompt mode (F6) - The prompts are displayed one at a time on the screen.
•
Function key choices - Abbreviated prompts or choices are available through
the function keys.
Understanding Global Edit Prompts
To view the global edit prompts, press Global Edit (F6) and then Prompt Mode (F6). The
following series of prompts will be displayed:
•
Reorder/Remove Field Columns (N/y)?
If you type Y (yes) at this prompt, a new prompt sequence is displayed that
allows you to specify which columns to move or delete from the report.
•
Layout for Terminal/Printer (T/p)?
Type T (for terminal report layout) or P (printer report layout). If you type P,
you are prompted further for printer specifications.
•
Page Line Format (Parts)
To break reports which are wider than the terminal display width into page
parts (for example, 1a, 1b and 1c of 15), type P (parts). To wrap the report
records within the display width (that is, create multiple lines per record), type
M (multiple lines). To cut off the report records at the end of the terminal
display so they do not print, type T (truncate).
•
Number of Repeating Field Columns (1)
This prompt appears only when you type P (parts) at the Page Line Format
prompt. Type the number of field columns that should be repeated from one
SBCTC-ITD
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November 2009
page part to the next page part. The default is determined by the number of
sort fields you have specified.
•
Number of Images (0)
Change the value for this prompt when working with mailing labels or any
other listing that requires more than one record across the width of the page.
•
Column Format (NO)
This prompt appears only when the value for the Number of Images prompt is
greater than zero. To order the images down the page like the names in a
phone book, type Y (yes). To order the images across the page, type N (no).
•
Default Column Spacing (2)
Specify the number of spaces between each column on your report. (This
default can be overridden for individual fields in the field edit mode.)
•
Suppress Page Headers (NO)
When you do not want the report title to be printed (for example, when you
are printing mailing labels), type Y (yes) at this prompt.
•
Suppress Field Headings (NO)
When you do not want the field headings to be printed, type Y (yes) at this
prompt.
•
Default Heading Justification (Center)
Type L (left) if you want to place the heading on the left; type R (right) if you
want to place the heading on the right.
•
Page Heading
Type the heading or title as you want it to appear on every page of the report.
•
Page Footing
Type the footer as you want it to appear on every page of the report.
At the end of the global edit prompts, you can:
•
Switch to field edit mode.
•
Exit the global edit mode and ReportDesigner.
Understanding Field Edit Prompts
To view the field edits prompts, press Field Edit (F7). The following series of prompts
will be displayed:
•
SBCTC-ITD
Display Repeating Sort Field (N)
This prompt is displayed only if the field is a sort field. By default, the value
in a sort field is displayed only when the value in that field changes. Type Y
(yes) to display and print the value of the sort field on each report line.
– 92 –
November 2009
•
Field Column Width (nn)
Respond to this prompt only if you need to change the column width of the
field. The column width is determined by the longer of: (1) the field length as
determined by the edit mask or (2) the field heading length.
If the column width of an alphanumeric field (data type X) is made smaller,
DataExpress truncates the values in the field. If the column width of a numeric
field (for example, data types Z, P, J, or I) is made too small to contain its
values, the field is filled with pound sign (#) characters. Type a new value for
the width of this column up to the maximum width allowed.
•
Field Start Position (nn)
Respond to this prompt only if you need to change the starting position for the
field. A ruler is shown at the bottom of the report to assist in spacing.
•
Field Column Spacing (n)
Type the number of blank spaces that should separate the field from the one
that precedes it. The default value is 2 spaces.
•
Field Line Spacing (n)
Respond to this prompt if you want to force the field to a new line or page
part. The default of 0 (zero) results in the current field being positioned on the
same line as the previous field. Type 1 to position the current field
immediately after the previous line, 2 to skip a line between the current field
and the previous field, and so forth.
•
Heading Justification
Respond to this prompt if you want to change the justification for the field
heading. The default for the field heading is C (center). Type R to right justify
or L to left justify the field heading.
•
Field Justification
Respond to this prompt if you want to change the justification for the data in
this field. Type any of the following values: C (center); L (left justify – default
for alphanumeric items); or R (right justify - default for numeric items).
•
Field Heading
The current field heading is displayed above a data entry field. Type the new
field heading in the data entry field. Place ^ wherever you want to split the
heading into more than one line (for example, YEAR^QUARTER would
place YEAR over QUARTER and shorten the field width). Press Return to
retain the default heading as shown. Type a blank space to erase the heading.
•
Field Edit Mask
Respond to this prompt only if you want to change the edit mask for this field.
For all procedures created using the HP Dictionary, DataExpress uses the
predefined Dictionary edit mask. To change the edit mask or to define an edit
mask for fields created through Image root files, type the appropriate
substitution or insertion characters showing how the field should be formatted
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November 2009
in the report. One substitution character is assigned for each position of the
display length of the data field.
Use the following substitution characters:
Character
Interpretation
^
Insert actual data character in this position.
Z
Suppress leading zeros (must be uppercase).
$
Suppress leading zeros and place a dollar sign before the left-most digit.
*
Replace all leading zeros with asterisks.
!
Align the decimal point with decimal positions defined in the field.
!
Place a decimal point in this position, regardless of the number of
defined decimals for this field.
Any other character is considered an insertion character and is displayed or
printed at that position in the field. Examples of insertion characters are
quotation marks (“), hyphens (-), and parentheses. When you specify an edit
mask, be sure to allow room for the negative indicator (the minus sign). If
your field edit mask is not large enough to contain the field values, the field is
filled with pound sign (#) characters.
•
Field Text
Use this data entry field to type a string of characters to be displayed on the
report line in front of the field.
At the end of the field edit prompts, you can:
•
Select another field for editing.
•
Switch to global edit mode.
•
Exit field edit mode and ReportDesigner.
Understanding Line and Page Breaks
ReportDesigner allows you to add blank lines before subtotal and total lines and to
generate page breaks on specific sort fields. Use field edit mode and be sure to select a
field that has been identified as a control break, that is, a field that is indicated as a
Summarize By field. If you do not, the following prompts will not be displayed.
To generate line and page breaks:
1
In field edit mode, select the field number of a summary field after which you
want a page break to occur.
2
Press Next Keys (F7) two times until F2 displays the Group Edit label. If F2
does not display the Group Edit label, then you have not identified the current
field as a summary field, or you are working with the wrong field number.
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November 2009
3
Choose one of the following:
• Page Skip (F1) - Generates a page break before printing the first value of the
next sort item.
•
Double Skip (F2) - Inserts two blank lines after the subtotal line for this
group.
•
Line Skip (F3) - Inserts one blank line after the subtotal line for this group.
Saving and Removing ReportDesigner Formatting
Once you have customized your DataExpress procedure report format using ReportDesigner, the Save (Y/n) prompt is displayed. Type Y to save the report format. Note that
you can later remove the saved format changes by following these steps:
1
On the DataExpress Main Menu, type 4 (Maintain an Existing Procedure).
2
On the Maintain an Existing Procedure menu, type 2 (Modify Procedure
Definitions).
3
At the Modify Name Prompt, type the name of the procedure from which you
wish to remove the ReportDesigner formatting, followed by a comma and the
number 2, for example, PROCNAME,2
4
Note: It is all right for the comma and number 2 to extend beyond the prompt’s
allowable spaces
5
At the Modify Entry From Local Catalog prompt, press Return to accept the
default response Yes.
6
On the Modify Procedure name menu, type 8 (End Procedure Modification).
7
Save the Modified entry.
SBCTC-ITD
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November 2009
How can I change printer settings while in DataExpress?
You can change the printer page width and depth by altering the existing configuration
settings in DataExpress. To get to the Set Configuration Options menu, type an
exclamation point (!) at any prompt or, from the Main Menu, press Config Options (F7).
Note that any changes you make while in this set of menus are only in effect for your
current session. DataExpress will resume using the default printer settings when you exit
the session.
To change the printer page width and/or printer page depth, type an exclamation point (!)
and press Return. The following menu will appear:
DataExpressCenter
Set configuration options
-------------------------------------------------------------------1: Menu characteristics
2: Procedure execution parameters
3: Display format parameters
4: Output file characteristics
5: PC interchange parameters
7: RETURN
ENTER A CONFIGURATION OPTION NUMBER
3
Selection option 3 (Display format parameters). The following sub-menu will appear:
DataExpressCenter
Display format parameters
---------------------------------------------------1: Terminal display width
2: Terminal display depth
3: Print page width
4: Print page depth
5: Printed report summary page
7: RETURN
---------------------------------------------------ENTER AN OPTION NUMBER 3 or 4
Use option 3 (Print page width) to change the maximum width of displays sent to a
printer. The following prompt will appear:
DataExpressCenter
Print page width
--------------------------------------------------------------PRINT PAGE WIDTH (132)
Note: The number in parentheses indicates the current default setting of a print page
width of 132 characters.
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November 2009
Use option 4 (Print page depth) of the Display format parameters menu to change the
number of lines that a printed listing will occupy on a page. Note: You can specify a
print page depth of 0 lines to eliminate page skips on output (when printing mailing
labels, for example). If page heading, page footing, or both are specified, then only one
heading or footing will be printed on the report. When you select option 4, the following
prompt appears:
DataExpressCenter
Print page depth
-------------------------------------------------------PRINT PAGE DEPTH (59)
Note: The number in parentheses indicates the current default setting of a print page
depth (59 lines per page)
To exit the Set Configuration Options menus, select the RETURN option on each menu.
You will be returned to the menu or prompt where you typed the exclamation point and
may now continue with your process.
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November 2009