oi&m^ HD28 .M414 ALFRED P. WORKING PAPER SLOAN SCHOOL OF MANAGEMENT INVESTING IN NEW INEORMATION TECHNOLOGY; THE ROLE OF COMPETITIVE POSTURE AND ISSLT DIAGNOSIS Ari Ginsberg and N. Venkatraman Working Paper No. 3384-92BPS February 1992 MASSACHUSETTS INSTITUTE OF TECHNOLOGY 50 MEMORIAL DRIVE CAMBRIDGE, MASSACHUSETTS 02139 IWTSTING IN NEW INFORMATION TECHNOLOGY: THE ROLE OF COMPETITIVE POSTURE AND ISSL^ DIAGNOSIS Ari Ginsberg and N. Venkatraman Working Paper No. 3384-92BPS February 1992 M.I.T. UBRAh FEB 2 1 1992 RECEIVtEJ J New Information Technology: The Role of Competitive Posture and Issue Diagnosis Investing in ARI GINSBERG Stern School of Business New York University 90 Trinity Place (212) 285-6045 N. VENKATRAMAN Massachusetts Institute of Technology E52-537 Sloan School of Management Cambridge, MA 02139 (617) 253-5044 December 1991 Paper presented at the Minnesota Strategy Process Conference, October 20-22, 1991. Strategic Management Journal Special issue on Strategy Process Research (1992 forthcoming! Acknowledgements: We gratefully acknowledge support from the Center for Entrepreneurial Studies, New York University and the Management in the 1990s Research Program at MIT. We thank the Internal Revenue for making this study possible, especially John Wedick, Judy Tomaso, and Bemie Radack and the professionals in the industry who gave valuable time for interviews and other data collection efforts. Starbuck, and the anonymous reviewers We also thank Jane Dutton, Frances Milliken, Bill for their helpful comments on an earlier draft. New Infonuatioii Tecluiology PaEC 2 New Information Technology: The Role of Competitive Posture and Issue Diagnosis Investing in Summary This paper investigates the influence of competitive posture and strategic issue diagnosis on firms' investment in new information technology. We analyze responses to technological innovation of close to three hundred tax-return preparation businesses confronted with the introduction of electronic filing in the market for tax-related services. Results of path analysis show that issue diagnosis indirectly of commitment to technological provokes adoption of new technology by increasing the level capabilities. etTiciency and quality orientations, directly Competitive posture, as reflected in firms' influenced adoption of newly available technology both and indirectly through issue interpretation. These findings suggest postures influence investment in new technology that competitive primarily by establishing institutional rules for innovation rather than by conditioning the process of strategic issue diagnosis. Key words: competitive posture; innovation; path analysis. issue interpretation; information technology; technological New Iiifoniiatioii liiliiiolog^ Pace ^ INTRODUCTION Strategy has only research begun recently surrounding the commercialization of to from a focus on shift new technology to 'strategic' 'tactical' problems of how technology can shape and support corporate strategy (Pappas, 1984; Pavitt, 1986). Within an important question way in the The few is: they seize or Why do firms facing similar fail to seize upon the this situations respond differently - movement, particularly strategic implications of technology innovations? changes have not led theoretical attempts to link strategic responses to technological any integrated, generalizable answers difficulties to this question. However, they have pointed to the to value of a decision making perspective that directs our attention to managerial interpretations (Morone, 1989). In advancing an information processing model of investment paper maintains that its new managers view technological innovation as a strategic emerging development organization or in that has the potential to affect significantly the total technology, issue, that is, this as an performance of the position in the environment (Ansoff, 1980). Accordingly, our theory building begins with two key premises: first, that investment in new technology is largely the outcome of the interpretations produced by strategic issue diagnosis; and second, that a firm's competitive posture plays an important role in shaping managers' interpretations of technological innovation as a strategic issue. Independent of their effects on strategic issue interpretation, may competitive postures also influence investment in institutional pressures for stability new technology by and conformity. Therefore, of whether competitive postures influence investment indirectly through their effects in this firms' creating and sustaining study addresses the question new technology both directly and on managers' interpretations of strategic issues. ELECTRONIC FILING OF TAX RETURNS AS A STRATEGIC ISSUE The new technology we filing). This innovation investigate is is the electronic filing of tax returns (hereafter, electronic a fundamental technological departure from the traditional paper-based process to a system founded on computer-to-computer exchange of data between the taxpaying community and the IRS (Wedick, 1986). Until the mid 1980s, the return preparation market had experienced limited applications of computer and communication technology. Although larger businesses had adopted computerized operations, computerized tax-return preparation was not commonplace. Typically, returns were prepared manually and mailed Service (IRS) through the U.S. Postal Service. In 1985, the to the Internal Revenue IRS spent over $1 billion New lufunnatiua Tecliuulugy PSSC 4 (approximately one third of its budget) on handling paper returns and transcribing data machine readable form. Data transcription procedures were prone to errors leading to costly delays in the processing of returns and refund checks (Venkatraman In to & Kambil, 1991). 1986, the IRS responded to the increasing costs of tax collection by offering the capability for professional retum-preparers to file returns electronically. This system would of costs of paper handling as well as the need for data transcription (at the reduce the entire set IRS end) by capturing the relevant taxpayer information technical feasibility of electronic filing expanded was demonstrated over a third of the country, and by 1990 to it at the time of return-preparation. The 1986. in By 1988, electronic filing had was available nationwide. Electronic filing offers firms a chance to redefine the characteristics of products and services and to create It does new sources of competitive advantage (Venkatraman by creating the potential this to offer & new technology-based products the in market (e.g., retail banks and credit card issuing availability of electronic filing has confronted entrants to institutions). Thus, the managers of tax-preparation businesses with an important question: Should their firm aggressively invest thereby seizing the opportunity to redefine its (e.g., refund- new anticipation loans, tax planning, investment services) and the opportunity for compete Kambil, 1991). in this new information technology, product/ market domain or to differentiate from other competitors? Or should the firm respond slowly and conservatively risks we develop a theoretical model that considers the reduce the to and costs of radical change? To explain why firms will respond differently itself to this issue, impact of issue interpretations and competitive postures. INTERPRETING AND RESPONDING TO Investing in new technology is NEW TECHNOLOGIES an important component of organizational innovation. New technologies, such as electronic filing, have potential impact on market characteristics, as well as on performance of individual firms (Porter, 1983). However, studies of innovation generally ignore the strategic issues that top managers face de Ven, 1986). when confronted by As an environmental development that has organization's performance, the introduction of electronic filing the is a new technology (Van potential to affect a strategic issue that top managers must contemplate. Examining the interpretation step may be particularly understanding differences in organizational their responses (Milliken, 1990). critical to Not Techuology Iiil'oniiatioii Evidence from Page 5 field interviews Field interviews with managers provided support for our interpretive approach. At the end of detailed interviews with professional return-preparers, the marketplace that the were interpreting the electronic impact of electronic filing it became clear to us that participants in filing initiative in different Some ways. believed on the marketplace would be profound. One tax preparer with a significant presence in the southeastern region predicted: "This initiative by the IRS will change the The companies have been marketplace. the way business sitting is conducted pretty in not taking advantage of new technologies. Sure tax-laws have been changing, and we keep up is expected that to our business processes men from the in with it but nothing significant has happened it, a long time. Electronic filing will differentiate you can't make a buck with old the boys because skills alone." An owner of a regional retum-preparer chain saw things differently: "My customers would rather that spend time going over their returns I carefully to identify additional possible deductions rather than seduced by this .Moreover, . . I think that we technology, which we I me being do not understand well anyway. are quite efficient without using these computers, and will spend more time and incur more costs with this new technology." During these interviews, it became also clear that some executives saw the electronic a major source of business opportunity to differentiate their services and filing initiative as provide value-added services to their clients. In the words of one young tax preparer: ". . the .Electronic filing allows state-of-the-art in me the opportunity to advertise that using computers; chances of error are minimal and who have always we as Others professional to attract the new customers filing as a potential threat. For example, the owner of a practice said: far, us to be able that at thought that they could do the forms themselves as well saw electronic Now, will know am guys." CPA "So I taxpayers will I if we did not have as we do not do it, we much pressure to computerize our operations. are in big trouble: customers will not pay for do the tax-returns manually what with all these new ^tware available in the market for the personal computers; they also will want to New lufonuatiuu TvcUuolug>' file electronically so that they can get their refund sooner. So, if have this capability, According as either PSSC 6 to might as well say goodbye Tushman and Anderson my to business." (1986), technological innovations (here, electronic filing) could competence-enhancing (new ways of differentiating may be classified be perceived by senior managers as either service offering), or competence- their destroying (destroying traditional skills of manual return preparation). that a do not competence-enhancing or competence-destroying. However, our interviews suggested same innovation that the I I We therefore concluded managerial interpretation view was an appropriate theoretical lens through which to examine organizational responses strategic issue diagnosis to direct to We technological innovation. turn to the literature on our conceptualization of managerial interpretations. Strategic issue diagnosis As described by Dutton, Fahey, and Narayanan (1983: 307), strategic issue diagnosis refers to "those activities and processes by which data and stimuli are translated into focused issues (i.e., attention organizing acts) and the issues explored (i.e., acts of interpretation)." Dutton and Duncan (1987) propose and judgements that the interpretations that are the outputs of strategic issue diagnosis play an important role in shaping organizational responses to environmental change. In this study we examine how diagnosis influence subsequent the interpretations that commitment interviews suggested the importance of to, and investment commitment capability in terms of hardware, software, emerge from in, to obtaining and communication electronic filing. as 'the extent to which there is a (1) commitment firms need to adopt electronic filing'; and (2) to which the firm uses electronic filing.' new technology Our skills as part field of organizations' we analyze two capability commitment, defined to strengthening or acquiring the capabilities that new technology adoption, defined as 'the extent Phrased as a theoretical proposition, our expectations are as follows: Proposition 1: Managers' assessments of the impact of a technological innovation will influence their firms' issue and enhancing new technology responses to the introduction of electronic filing by the IRS. Therefore, components of new technology investment: strategic commitment to invest in new technology which, in turn, will influence actual adoption of the new capabilities, technology. New lurormatiuu Techuology Srrarei^ic issue Pase 7 dimensions Strategic issue diagnosis influences response feasibility of taking action (Dutton & momentum by clarifying the perceived urgency and Duncan, 1987). Response momentum refers to the level of effort and commitment that top-level decision makers are willing to devote to action designed to resolve an issue To examine & (Dutton Duncan, 1987). the impact of perceived urgency of investing in ejfect significance, defined as 'the extent to filing to new technology, we examine which managers expect implementation of electronic have a significant impact on the marketplace'. Effect significance directly influences issue urgency: Assessments of issue urgency depend on the issue's importance (Dutton Duncan, 1987; Milliken, Dutton, cS: & visibility Beyer, 1990). We and perceived would therefore expect effect significance to influence positively the level of commitment that top managers are willing to devote toward the adoption of a new technology. Hypothesis lA: The more significance top managers attach to the impact on the marketplace of a technological innovation, the greater new technology firms' level of commitment to invest in increase adoption of the in turn, will new Issue feasibility reflects the interaction of issue understanding, that is, the issue are available ' technology. some effort, the and accessible. To examine the impact of the new technology, we examine & means the perception that the is, be their capability, which, two judgements (Dutton the perception that with issue can be identified; and issue capability, that will Duncan, 1987): for resolving the means feasibility ejfect valence, defined as 'the extent to for resolving of investing in which managers frame electronic filing as an opportunity for the firm to gain competitive advantage. Effect valence is a salient dimension that directly influences issue feasibility. In our context, issue feasibility reflects the perception that managers can capitalize changes by investing in the new technology to bring on the coming about competitive advantages for the firm. This perception closely associates with the perception of opportunity versus threat. Empirical evidence suggests that framing events or issues as opportunities associates with a strong sense of positive and gain possibility and of competence or control concerning issue resolution; and, threats associate with a strong sense of negative disablement concerning issue resolution (Jackson Therefore, we & and loss possibility and of inadequacy and Dutton, 1988; Thomas & McDaniel, 1990). expect effect valence to influence positively the level of commitment that top managers are willing to devote to the adoption of a new technology. New lafonnatioa Technology Pa26 8 Hypothesis IB: Vie more top managers frame the impact of a new technology as an opportunity to achieve competitive advantage, the greater will be their firms level ' of commitment to invest in capabiliry, which, in turn, will increase adoption new technology of the new technology. ORGANIZATIONAL STRATEGY AND ISSUE DIAGNOSIS Organizations' strategies intluence the outcomes of issue interpretation processes by encoding theories of action that influence & how managers Weick, 1984). Competitive posture is a select and interpret environmental stimuli (Daft component of organizational theories of action regarding the competitive advantages that which they allocate By encoding its its strategy that encodes managers value, and toward resources (Mintzberg, 1988). theories of action, competitive postures influence three different aspects of issue diagnosis: First, they affect the breadth of information surveillance. For example, Meyer (1982) found that hospitals pursuing conservative strategies typically enacted narrow domains and tended to disregard the tremors that preceded the occurrence of a strike, Thomas and McDaniel (1990) found hospitals pursuing entrepreneurial strategies. Similarly, CEOs in organizations domain defense makers strategies in in terms of the number of variables considered. organizations pursuing efficiency internally and to clues for increasing efficiency, as differentiation strategies, who are more likely to strategies opposed in contrast hospitals will (1990) propose that direct their attention companies pursuing product that hospitals with a set of values that emphasized efficiency, predictability, and self-reliance tended revenue; to et al. Second, they be focused externally. Third, they shape the meaning of examined information. Meyer (1982) found in that with domain offense strategies differed from their counterparts pursuing determine the target of information gathering. For example, Milliken decision in contrast to to perceive a strike as a decline with a set of values that emphasized innovation, pluralism, and professional autonomy, tended to perceive the strike as an opportunity for testing members' adaptive dexterity. In our study, during our field interviews, we observed that firms competed primarily in terms of their emphasis on efficiency and quality of service. By emphasizing efficiency through high volume and speediness of return preparation and through policies that keep costs down, a firm can charge a lower price for its services and attract those taxpayers bypass these services because of high costs. Indeed, managers aggressive pricing reflecting an efficiency orientation is in who might many otherwise firms believe that essential for survival in this highly New Iufonna(ii>ii Tnhiiulogy P^P6 9 competitive and turbulent marketplace (Venkatraman features of tax-return preparation that reflect a who more are willing to pay & Kambil, 1991). more personal touch, In contrast, by stressing a firm captures customers for the quality of the service they receive. Efficiency and service quality orientations shape the outcomes of issue diagnosis in terms of the three aspects discussed above. Organizations that emphasize efficiency tend to have a narrower range of information surveillance, pay attention to events that hold clues to increasing efficiency, and interpret events that have the potential to increase efficiency as opportunities for competitive advantage. In contrast, organizations that emphasize service quality tend to have a broader range of information surveillance, ignore events that hold clues to increasing efficiency, and are not likely to interpret events that for competitive advantage. managers will notice the The first have the potential to increase efficiency as opportunities two aspects of issue diagnosis influence the extent to which widespread impact of technological innovation. The third aspect of issue diagnosis influences the extent to which managers will interpret a technological innovation as an opportunity. Phrased as theoretical propositions, our expectations are as follows: Proposition 2: Firms ' competitive postures will influence managers ' attention to the significance of a technological innovation, which, in turn, will influence their commitment to invest in adoption of the new new technology capabilities and their firms' subsequent technology. Proposition 3: Firms competitive postures will influence managers ' of the valence of a technological innovation, which, commitment to invest in adoption of the new new technology capabilities ' assessments in turn, will influence their and their flrms' subsequent technology. Competitive posture and effect significance Breadth of information surveillance. To understand the nature of competitive posture in our study, we use Mills and Margulies' (1980) classification of service organizations in terms of the features that characterize interaction between employee and customer/client: (1) maintenance-interactive, cosmetic and continuous with the objective of building long-term where the employee-client interaction where the interaction focuses on the is narrow range of improvement of activities, interaction is reliability; (2) task-interactive, concentrated and focused; and (3) person-interactive, the client's direct intrinsic and intimate well-being. Maintenance-interactive firms emphasize high relatively where the volume and speed and deal with a while personal-interactive firms emphasize a highly New Informatioa Technology personal touch that and broad may needed, but is how are more complex and tend the more & Kambil, 1991). Here the client accomplish to to require Therefore, the decisions it. novel solutions (Mills decision-making processes, and the greater, therefore, Thomas and McDaniel complexity tend more complex & Henderson, to rules technology is we follows that It creative are its information processing capacity. characterized by high levels of ability and procedures for gathering information (Ginsberg, More complex reflect greater information variety more aware of Margulies, 1980). employee the handle to greater latitude in reading and defining the environment and to use Deighton, 1988). (Dutton, 1990). Thus, made by positively to the quantity of information gathered and used for related show is its less precise not (1990) found that the information processing capacity of top Top management teams interpretation. & is more complex, judgmental, and a firm emphasizes service quality, the management teams 1 include personal financial planning and deal with a relatively complex of activities (Venkatraman set about what Pst^C 1990; Walsh, or differentiated organizational paradigms also and a broader stock of interpretations from which to draw expect top managers of firms emphasizing service orientation to be the significance and diversity of the impact of a new technology (even if the not directly relevant to the competitive advantage their firms are pursuing at present). Hypothesis 2A: The stronger more significance top is their firms service quality orientation, the ' managers will attach to the impact of a new technology on the marketplace. Target of information gathering The more managers a firm emphasizes efficiency as a source of competitive advantage, the will pay attention efficiency (Milliken et of electronic in al., developments to technological 1990). Our field research filing as increasing the efficiency terms of the extent to which they viewed marketplace for tax services. Accordingly, emphasis on efficiency to that may this potential as we one that would transform the expect managers of firms placing a stronger weak emphasis on filing on the marketplace efficiency. is more to perceive the managers hold clues to increasing of tax-return preparation. However, they differed Hypothesis 2B: Vie stronger likely are top its confirmed that managers view the benefits be more aware of the impact of electronic than managers of firms placing a more their firms' efficiency orientation, the innovation on the marketplace as significant. impact of a technological " New lufurmatiuii Techuulogy PaSC 1 1 Competitive posture and effect valence Meaning of Infornmtion Examined By volume and speed, firms emphasizing efficiency exploiting the benefits of competitive advantage are as a source of a better position to capitalize on the potential gains of electronic in firms emphasizing service orientation. In the words of one regional franchisee: filing than "Tax-filing we is a taxing time for everyone including us how many can't predict and communication links customers than I Electronic filing in a have been able to given day. my work up will help speed important as the price for type of business) show up will do before. This this service (I -- mean . especially since . and service more is becoming more the standard getting very competitive with lots of is is a me must for if I So, computers have stay to Form- 1040 CPAs around. and efficient competitive in this market. A manager of a firm with a strong emphasis on personal service made the following comment: "Tax-filing service down is a people business. to sit much they earned and what they different and Somehow, is we owe IRS. last More when the customers year in terms of how important, each customer attempt to service each as a distinct individual. the use of computers takes We have done a time with us and talk about the want is It is away from the personalized service. market surveys, which have shown us considered very important. Although backroom, we do not believe we might that they should that personal service use computers in the be used to interact with clients." Generally, firms emphasizing efficiency as a competitive advantage to view environmental jolts as opportunities attuned to the benefits of electronic filing. We may be less likely (Meyer, 1982). However, they should be more volume and experience offered by would therefore expect managers of firms a specific technology such as that place a strong emphasis on efficiency to view electronic filing as an opportunity to gain competitive advantage. Similarly, we would expect top managers of firms that emphasize service to be less likely to frame electronic filing as an opportunity to gain competitive advantage. Thus, Hypothesis 3A: The stronger more likely is hypothesized: their firms' efficiency orientation, are top managers to frame the impact of a an opportunity we to gain competitive advantage. the new technology as New lafixvaliM TechBOioi;) Page 12 H\poth€^s 3B: The stronger is likely less they are to rheir firms ' service quality orientation, the frame the impact of a new technology as an opportunity to gain competitive advamage. ENSTITL TIONAL EFFECTS OF ORGA.MZATIONAL STRATEGY Organizational strategies also reflect institutional properties that shape strategic actions more automatically, or directly. Application oi the rules and routines expressed by organizational strategies promotes fusion among decisions strategic o\er time, realization of distinctive competencies, and maintenance of the organization's character (Burgelman. 1991: Nelson Winter, 1982). Organizational strategies also pro\ide a & of orienting metaphors that enable set stakeholders to understand the organization (Chaffee. 1985), .As a set of routines that describe what an organization's members believe as a se: oi attributes that describe use to distinguish it to be its character, a firm's strategy defines its identity; what an organization's members believe external stakeholders from other organizations, a firm's strategy detlnes its Dukerich, 1991). Thus, an organization's strategy acts to engender strategic image (Dutton &, momentum and to sustain institutional reliabilir\- and accountability. Competitive postures retlect the development of institutionalized routines regarding a firm will compete within the boundaries of for consistency and others (Hannan Sc reliability among Freeman. 1984). its business domain. Internal and external how demands these routines endorse cenain organizational actions o\er .As a form of normative control, organizational reputations confer relative competitive advantage and disadvantage upon conforming organizations (Fombrun & Shanley, 1990). \Mien organizations engage in changes that violate institutional reliability and accountability, they face increased risks of failure (Hannan organizations engage in activities that stakeholders important competitive advantages (Fombrun & & Freeman. deem unacceptable, they Shanley. 1990). Phrased 1984); when an risk the loss of as a theoretical proposition, our expectations are as follows: Proposition 4: Firms' competitive postures \ull influence their commitment to invest in ne^v technology capabilities new that emphasize efficiency are more likely volume and speed -oriented expectations. deliberation their firms' subsequent adoption of the technology. Firms the and Here, top to invest in electronic filing rules and procedures set up, because of and which have shaped stakeholders managers may notice a technological innovation and with or interpretation, emit a programmed response to little develop new capabilities. 3 New InformatiuD Technology Pa (^6 1 Similarly, firms that emphasize service quality are less likely to adopt electronic filing since managers believe that it symbolizes a reduction send a negative message Hypothesis 4A: and The stronger its new Hypothesis 4B: The stronger will be: (a) its commitment new adoption of the the firm's efficiency is commitment adoption of the (b) its personal service to its customers, which may customers. Thus: to its extensive will be: (a) in to investing in orientation, new technology the more capabilities technology. is the firm's service orientation, the less extensive to investing in new technology capabilities and (b) its technology. Direct versus Indirect Effects of Competitive Posture the previous Implicit in investment its in discussion new technology is the expectation competitive posture influences that both directly and indirectly through managerial interpretations of mechanism strategic impact. In specifying the role of managerial interpretation as a we have drawn upon mediates competitive posture, Here we have argued strategic cognitive theories of organizational action. that strategies reflect ideologies that affect which, issues, subsequent organizational responses. However, in specifying the role a set of variables that directly constrain organizational action, institutional theories managers' interpretations of influence commitments to resolving these issues and to turn, in of organizational action. Here, routines, and metaphors that satisfy stakeholders' we have demands of competitive posture as we have little is legitimate for an organization, reflection institutional on the strategic issue resistance may prevent its it its also drawn upon argued that strategies reflect rules, for consistency and which, thereby, determine the legitimacy of different organizational actions. innovation that If reliability, and a technological managers may adopt the new technology with presents; if adoption even it if is abnormal for an organization, managers recognize its potential importance to the marketplace. A question we now raise is whether one or the other of these theories provides a stronger explanation for organizational responses to technological innovation. Behavioral a dominant role in Fombrun & all types of organizational actions Ginsberg, 1990; Ginsberg & (Amburgey Buchholtz, 1990). implementation of a radical change or innovation even when a need to change has emerged Schendel, 1976; Ginsberg in the & & momentum plays Miner, 1990; Boeker, 1989; Inertial new forces can block the perspective calling for the information domain of strategic decision makers (Cooper Abrahamson, 1991). Institutional momentum is & not merely a New lufunuatiuu Tecliiiolog}' feature, but a Page 14 dominant force response to an event with Thus, we tendency to emit a programmed organizational that leads to the little reflection or interpretation by decision makers (Starbuck, 1983). expect the following: Proposition 5: The direct effects of a firm investing in to new technology 's competitive posture on capabilities and on its its commitment adoption of the new technology will be stronger than the indirect effects of competitive posture through managerial interpretations. METHOD Phase One: Detailed Field Interviews In the first phase of the study, participants: (a) senior we carried out detailed field interviews with three sets of management of the IRS, to understand the steps taken by them to encourage and accelerate the conversion from paper-based returns towards electronic returns; retum-preparers, to understand the nature of the expected effects of the electronic filing (b) initiative to on the marketplace; and (c) key providers of the software and communication services, understand the nature of emerging new products and services. Interviews with senior IRS personnel were critical in ascertaining the level of regulation involved in the electronic filing initiative: If electronic filing were compulsory some for segments but not for others, then an interpretive perspective would be inappropriate for explaining differences across these segments. The second set retum-preparers helped us understand the importance of businesses and recognize that this is of interviews with professional this a major technological change. technological shift for their A third set of interviews with key providers of software and communication services enabled us to appreciate the capabilities required to adapt to the challenges posed by this skills and new information technology. Phase Two: Structured Data Collection Using Questionnaires In phase two, we developed underlie our hypotheses. an instrument that captures the measures of the key constructs that We pre-tested the instrument with eight professionals in the market and within the IRS for understandability, wording, and fatigue. necessary to develop and that could serve as the Appendix 1 test important, a one-page scenario describing the electronic filing common shows a copy of More stimulus for all the one-page scenario. it was phenomenon participants in answering the questions. New lufonualiuii Tecluiology PaSC 1 5 Data Using structured questionnaires, we obtained data on indicators of the following constructs: service efficiency-orienrarion, capability qiialiry-orientation, commitment Appendix . effect valence, 2 provides a detailed description of the measures. In 1987, mailed questionnaires to 1000 businesses, stratified according to the population in the to and significance, effect in we each zipcode country. Each questionnaire was accompanied by a letter explaining that the study seeks understand the perceptions of the market to the specific initiative of electronic tiling, and we had one round of follow-up with an additional copy of the questionnaire. The effective response rate was 43 percent. Approximately 66 percent of the sample consisted of primary tax-return preparers, nearly 20% of the sample consisted of individual accountants, and the remainder represented regional and national accounting firms. sample along three was used We compared criteria: (a) the fifty states; (b) the size initially to this distribution to the original category maintained by the IRS that derive the sample; and (c) the category of the number of The returns filed. sample of completed questionnaires did not differ from the original sample along these three criteria. A the year later (in 1988), following the next return filing season, IRS regarding adoption of electronic extent to which firms invested in this filing by each firm in we collected data from our sample. To examine the new technology, we measured adoption of new technology (our final dependent variable) as the percentage of returns filed electronically during the tax filing season that followed a year later after the IRS had introduced electronic filing. We used the subset of the sample that had the opportunity to file electronically during the next season (29 1 out of 430) since the dependent variable choice to file Table is electronically. 1 variables in the provides means, standard deviations, and intercorrelation coefficients for the model we examined in our study. Insert Table We all irrelevant for those firms that did not have the 1 about here. on a single senior informant since we observed during our interviews that nearly businesses are owner-managed, assisted by one or two tax professionals (average number of rely tax-professionals in our final sample: between two and three); and even in larger organizations New lufurmatiua TM:tuiulog>' PSSC 16 was headed by a senior executive the tax services area business. This approach consistent is directly responsible for with the general recommendation & Power, 1985; Venkatraman test our hypotheses because of knowledgeable informant (Huber &. to managing use the the most Grant, 1986). Analysis We used path analysis to and indirect components (Alwin into their direct we Specifically, the relative identify & its ability to decompose effects Hauser, 1975; Duncan, 1971; Kenny, 1979). magnitude of the direct and indirect effects through managerial interpretations and behavioral intentions of competitive posture on adoption of technology. (See Figure 1.) Insert Figure We new 1 about here. carried out the required analyses in three steps: First, we estimated a set of four ordinary least squares (OLS) regressions: Adoption = Commitment = Significance Valence = + Pq +/'j5Commitment = Po P^ Pq + + + P,, Valence /'j^Service Pi^Service In the second step, we + + + P^, Valence + /'^jSignificance PssSignificance + fj^Service + + Pj^Service + /'j, Efficiency P,, Efficiency (1) (2) F,, Efficiency (3) P,, Efficiency (4) calculated the indirect effects as a simple multiplicative measure of the magnitude of the relevant path coefficients (standardized beta coefficients) by using the Simon-Blalock technique (Duncan, 1971). For example, we obtained the indirect effect of efficiency on commitment through valence by multiplying the path coefficients between efficiency and valence (P21) and valence and commitment (P53). In the third step, orientation on we calculated the ratio of the indirect effect of efficiency and service new technology adoption (through to their direct effect; the ratio capability commitment and issue interpretation) of the indirect effect of issue interpretations on new technology adoption (through capability commitment) to their direct effect; and the ratio of the indirect effect of efficiency commitment effects and service orientation (through issue interpretations) to their direct effect. on capability This analysis provides the basis for examining the indirect of competitive posture and issue diagnosis on new technology adoption (through capability commitment). It also allowed us to investigate Proposition 5, which posits that the New Iiifonuatidii I'txlinology direct effects of competitive posture indirect effects PaPC 17 on investment through issue diagnosis. We in new technology will be stronger than their calculated pseudo f-tests for indirect effects involving one mediating variable (Venkatraman, 1989). However, the use of ratios to examine the strength of direct versus indirect effects is unavoidable since statistical tests of indirect effects involving multiple mediating variables are not available. RESULTS Table 2 summarizes the path coefficients. The results of path analysis completely supported our first two hypotheses regarding the effects of issue interpretation on investment technology: Specifically, the more significance managers attached to the impact on the marketplace, and the more they framed it in new new technology's as an opportunity to gain competitive advantage, the stronger were behavioral intentions to acquire relevant technological capabilities. Table 2 shows that both of these effects {P53 and P54)and the effect of capability commitment on new technology adoption iP65) were highly significant. Yet, the effects of issue interpretation on new technology adoption {P63 and P64) are statistically insignificant. new technology proposition that issue interpretations influence adoption of their effects Our This supports our first indirectly through on capability commitment. analysis provided partial support for the second set of hypotheses 2A - and 2B - regarding the influence of efficiency and service orientation on effect significance. Specifically, the influence of efficiency orientation on effect significance {P31) influence of service orientation on effect significance {P32) is significant is statistically and positive; the insignificant. Thus, our analysis only supported proposition 2 (which posited that firms' competitive postures will influence managers attention to the significance of a technological innovation) with respect to efficiency orientation. Our analysis also provided partial support for the third set of hypotheses - 3A and 3B - regarding the influence of efficiency and service orientation on effect valence. Specifically, the influence of efficiency orientation on effect valence {P4]) influence of service orientation on effect valence {P42) analysis only supported proposition 3 is is significant and positive; the statistically insignificant. Thus, our (which posited that firms' competitive postures will influence managers attention to the significance of a technological innovation) with respect to efficiency orientation. New lufurmatiuu Techuologj Our P&OQ analysis completely supported the fourth set of hypotheses more firms emphasized the commitments and the more extensive were emphasized service, the weaker were were the stronger efficiency, their their adoptions of electronic filing. orientation were - 4A their adoptions of electronic filing; the new technology commitments and Table 2 shows 8 and 4B. Specifically, new technology their [ capability more firms the less extensive that the positive effects of efficiency on capability commitment (PSl) and adoption of new technology (P61) are statistically significant; iP52) and adoption of and the negative effects of service orientation on capability commitment new technology {P62) are statistically significant. This supports our fourth proposition that firms' competitive postures will influence their commitment test statistically new new technology. technology capabilities and their firms' subsequent adoptions of the Although we could not to invest in proposition 5 in the same way as we did the previously posited hypotheses, the results of path analysis supported our expectation that the direct influence of efficiency will and service quality orientation on investment be stronger than their indirect effects through issue interpretation. Table 3 shows that the direct effects of both efficiency their indirect effects and service quality orientation on adoption (B) are stronger than through issue interpretation (D and E). Only when effects through issue interpretation commitment (C and F) is direct effect on adoption (B) its direct effect commitment the ratio of direct to indirect effects smaller than on capability commitment (.256) is even stronger than on adoption (-.098) (-.091). For all generation is 1 . This much is because stronger than its is combined slightly indirect effects larger than (C + D + E + direct its effect F) because on capability the competitive posture and issue interpretation variables influencing the proportion of unanalyzed effects may the indirect on adoption (.083). In contrast, the direct effect of service quality orientation responses, the proportion of analyzed effects to total association postures we combine on adoption with the indirect effects through capability the direct effect of efficiency orientation its new technology in is is quite low; in other words, very good. These findings suggest that competitive influence organizational responses to strategic issues more intensely through their of institutional support or resistance than through their conditioning of issue interpretation processes. Insert Table 3 about here. New lufonuuliuu Technology Pa.2e 19 DISCUSSION AND CONCLUSIONS We began differently this - paper with an important question: particularly in the way Why they seize or do firms facing similar fail to seize upon the strategic implications of technology innovations? Researchers have examined the adoption of function of organizational properties that situations respond new technologies as a enhance or hinder organizational innovativeness (Kimberly. 1986). This approach emphasizes the importance of variables that shape institutional support or resistance to innovativeness, which more accurately represented when researchers is consider multiple rather than single innovations (Damanpour, 1991). In attempting perspective, we saw to explain investment the potential value of in new technology from two different a Evidence theories. making decision that technological innovations afford early adopters a rare opportunity to secure competitive advantage pointed to the value of a cognitive approach to address this question. According to this approach, how managers assess environmental events through processes of information acquisition and sense- & Weick, 1984). positive valence managers attach to the meaning of an making explain why they may respond more importance and Specifically, the differently to similar events (Daft environmental development, or strategic issue, the more effort will be devoted issue, and the more 1987). Therefore, likely the organization is to we expected managers' interpretations of its engage in a radical to resolve the response (Dutton & Duncan, the decision to invest in electronic filing to be influenced significance to the marketplace and the extent to which by it presents an opportunity to gain competitive advantage. Evidence that some organizations are less likely to adopt radical innovations than others, despite the possibilities of competitive advantage (Zucker, 1987), also points to the value of an institutional perspective to this approach of organizationalional responses to organizational action, the rules to technological innovation. and routines time determine the legitimacy of different actions and explain differently to similar events (Hannan & According that organizations build why organizations up over may respond Freeman, 1984; Zucker, 1987). Specifically, the more firms emphasize rules that legitimize the regularity of an organizational response to an external event, the more likely they are to embrace that response and vice versa. Therefore, the decision to invest in electronic filing to be influenced by the extent to we expected which such behavior might be considered routine for firms emphasizing competitive norms of efficiency and extraordinary for firms emphasizing competitive norms of service quality. New Infonnatiou Techiiologj- The results of PasC 20 our study suggest that both of these approaches are useful addressing in our original question: both managerial interpretations and competitive postures influenced investment in new technology. This suggests that research on investment in new technology warrants an integrative approach that includes the effects of managerial interpretations and The former may play a more important institutional contexts in shaping organizational responses. role in initiating change and innovation, while the implementing change and innovation. This is latter abilities interpret to pressures & accumulate over time (Ginsberg It is role in also congruent with research toward containment appear change than for more important play a consistent with two-stage "ambidextrous" models of the process of innovation adoption (Damanpour, 1991). strategic change: Organizational tendencies may Buchholtz, the to managers' less related to institutional baggage managers that Thus, even after consultants have 1990). introduced frame-breaking ideas into strategic decision making processes, radical changes be impeded unless organizations resort to institutionalized forces of resistance (Ginsberg Table 2 interpretations their combined shows on the that the combined on the extent & and symbolic overcome to of competitive posture and effects who supports the arguments of organizational theorists is managerial = are considerably stronger (R^ which the new technology to actions may Abrahamson, 1991). commitment level of capability effects political on = adopted (R^ .26) than .11). This maintain that inertia! forces inhibit responsiveness to environmental change despite managers' awareness and behavioral intentions (Hannan & Freeman, 1984). The predominance of inertial tendencies also might explain why analysts have characterized the return preparation industry as having limited applications of information technology even though &Kambil, it is a highly information intensive business (Venkatraman 1991). Like previous research, our study supports the importance of strategy managers' information gathering and sense-making McDaniel, 1990) and the importance of such (Button & Duncan, 1987). activities activities in (Meyer, provoking in to & De Meyer, 1991). In a recent study of for & change show whether institutional contexts directly influence strategic responses or indirectly influence interpretation (see Schneider Thomas 1982; momentum However, previous research has neglected influencing them through one organization's response to a nontraditional and emotional strategic issue, Dutton and Dukerich (1991) found that organizational identity influenced action both indirectly through issue interpretation and New liiformaliou Technology directly PaPfi 2 by providing guidelines for evaluating success, recipes for solutions, acceptable ways of resolving the issue. However, importance of direct versus indirect effects in and parameters for examine the relative influencing action. In contrast, this study found the direct influence of firms' competitive postures to their study did not 1 on their responses to technological innovation be more powerful than their indirect influence through managerial interpretations. These support results arguments of organizational theorists regarding the predominance of the and the tendency institutionalized responses to use issue interpretations to justify, rather than to inform, organizational action (Starbuck, 1983). Our findings also organizational responses may be more orientation suggest in intrinsic, ways may depend on what in which competitive postures influence we aspect sensitive to pressures of reliability such as efficiency orientation. This involved the that is examining. Service quality and accountability than a dimension because the employee/customer interactions and repertoires developing an emphasis on, and reputation intimate, are and complex than those involved for, in high quality service are more developing an emphasis on, and reputation for a simple and narrow range of activities, such as providing low prices and quick service (Mills & Margulies, 1980). Our interview data also supports this conclusion: Managers of firms with a strong efficiency orientation tended to talk about electronic filing as an opportunity for attracting as a as more new customers who would now see professional tax form preparation error-free process than before; or they tended to see the availability of electronic filing a threat unless their firm offered it because they feared customers would go to those competitors that can get them their refunds sooner. In contrast, managers of firms with a strong service quality orientation tended to talk about their customers' preferences for more careful analysis to identify additional possible deductions and their employees lack of comfort in using the new technology. To these managers, electronic tiling represented an intrusion to their firms' modus operandi. Limitations and Future Directions Future research could improve the generalizability of the results in several ways. First, studies should broaden the examination of organizational responses by including other types of responses, such as strategic alliances. Although we implicitly assumed that adoption of the new technology reflects a strategic response given the strategic nature of the challenges posed by electronic filing, we did not examine how firms actually leveraged adoption of the new New lofomiatiou Tecluiology Pa2£ 22 technology to gain competitive advantage. new technology adoption of The we we examined it studied allowed us to level of analysis. Equivalent to those of the perceptions leave to future studies to examine this aspect greater detail. in nature of the firms We constitute examine interpretations dominant coalition at the individual in larger firms, the managers' an important link between environmental events and organizational actions (Carter, 1990). However, researchers have also studied interpretation at the & group and organization levels Deighton, 1988). (see, e.g., Isabella, 1990; Meyer, 1982; Walsh, Henderson. Investigating the impact of collective interpretations on organizational responses to technological innovation should provide an important challenge for the future. Finally, future research should use research methodologies that better account for the & Dukerich, in the process of processes of interpretation involved in strategic issue diagnosis (see, e.g., Dutton 1991). This is particularly important for examining the extent issue diagnosis follow a logical sequence from scanning to which stages to action (Milliken, 1990). Studies should also broaden their examination of issue dimensions. For example, work by Dutton, Kahn, & Hart (1991) suggests that threat and opportunity dimensions of issue assessment. Future research examining issue may represent two distinct feasibility or issue valence be enhanced by using more robust measures, such as those suggested by Denison By employing Denison, et al. respond to greater (1991). a design that examines responses over multiple time periods, future research also can examine the influence of strategic posture and managerial interpretations on the time to can (see, e.g., Ginsberg & it takes Buchholtz, 1990). Directions such as the above should lead understanding of the forces that influence organizational responses to technological innovation. New Inforuiutiiiii TM:luiulog;y Pa 26 ''3 References Alwin, & D.F. Hauser, The decomposition of R.M. effects path in analysis. American Sociological Review, 40, 1975, pp. 37-47. Amburgey, T.L. & Miner, A.S. Strategic momentum: The effects of product diversification, and history of merger decentralization, activity. Academy of Management Best Paper Proceedings, 1990, pp. 2-6. Ansoff, I. Boeker, W. 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Mean Adoption of New Technology 5.12 s.d. 1. 4. 5. 2^ New Information Technology TABLE 2 Path Coefficients for the Model Path in Figure 1 New lufonuutiuu Tectiuulugy Page 30 TABLE 3 Analysis of Direct versus Indirect Relationships Antecedent Factor New Inroniialiuii Tecliiiologj' APPENDIX Pa2S 1 Description of the One-Page Scenario Used in the Study You may be aware that the 1987. A IRS has introduced Electronic Filing in selected areas in 1986 and brief description of the system is provided below. (Please read before continuing) The IRS has completed pilot tests of electronic filing of individual tax returns. Initially, it was limited to returns prepared in a few metropolitan areas. Next year the project will be substantially expanded to cover entire states or major potions thereof. Soon, it will be nation wide. The IRS will only accept returns from approved electronic filers. return preparer. An electronic filer is usually (but need not necessarily be) a Each year, the IRS will publish specifications which prescribe the format of computer-prepared returns and the communications requirements for transmitting these returns to the IRS. A firm desiring to file returns electronically must arrange for the computer software and facilities to computer-generate and electronically transmit returns in accordance with the specifications. It must then successfully complete an acceptance test to demonstrate its ability to comply with the IRS specifications. Prior to transmitting live returns, an electronic filer must secure the signatures of the taxpayers on Taxpayer Declaration Forms, which are batched and mailed to the Service weekly, in addition, the preparers must provide clients with printout of their electronic return. IRS will transmit acknowledgements to electronic filers within 24 hours of receipt of electronic return, indicating whether returns have been accepted or rejected. The reasons for rejection will be provided so that they can be retransmitted after correction. Electronic filing enables the Service to generally issue 95% of the refunds within three weeks of receipt. The remaining returns have problems that would have resulted in a delay irrespective of the method of filing. The Service will guarantee that electronic returns are not treated any differently from those filed on paper from the standpoint of audit selection or other compliance action. considering the possibility of accepting electronic payments with electronic returns. The in the form of authorizations by the taxpayers contained on the electronic returns for the IRS to either (a) debit checking accounts, or (b) draw on established lines of credit, such as credit card accounts. IRS is payments would be ^ 1 New lufumiation TecUuology Page APPENDIX 2 Measures Details of Questionnaire Questionnaire measures were worded as follows: Efnciency Orientation Different organizations emphasize different factors in their business strategies. Please indicate the degree of importance that you generally place on the following factors in your business strategy important, 7 = (1 = not at all extremely important). 1. Low 2. Large volume of business. 3. Speed of return preparation 4. Competitive pricing. cost of operations. Measure: The aggregate of these four indicators was used reliability is given by Cronbach's a, estimated at 0.782. to measure this construct. The measure of Service Quality Orientation Different organizations emphasize different factors in their business strategies. Please indicate the degree of importance that you generally place on the following factors in your business strategy important, 7 = (1 = not at all extremely important). 1. Personalized service. 2. Accuracy and completeness of return. 3. Service quality. Measure: The aggregate of these three indicators was used reliability is given by Cronbach's a, estimated at 0.741. to measure this construct. The measure of Effect SigniHcance When electronic filing is fully market for tax-related services for individuals 1. (1 rate its impact competition in the high impact)? Financial service firms (retail banks) 2. Software firms 3. Telecommunication providers 4. Service 5. how would you = low impact, 7 = implemented, bureaus Tax-return preparer firms Measure: The aggregate of these five indicators was used reliability is given by Cronbach's a, estimated at 0.762. to measure this construct. The measure 3^ New lafonuatiou Tecluiulogy Pa26 33 Effect Valence Please indicate the degree of opportunity or threat posed by the following factor for your business An operations. competitors. threat, 4 = A opportunity implies that your business can exploit threat implies that your business neutral, 7 = is likely to be it to gain relative more negatively as a measure of this construct since we perceived attractiveness of a specific technological innovation on a specific tlrm. more advantage over by it (1 = great great opportunity). Measure: Only one indicator was used a affected sought to measure the A higher score indicates positive effect valence. Capability Commitment Please indicate the likelihood that your organization will adopt each of the following responses (1 = not at all likely, 7 = extremely likely). 1. Strengthening, or acquiring computer processing 2. Strengthening, or acquiring software capabilities. 3. Strengthening, or acquiring communication capabilities. facilities. Measure: The aggregate of these three indicators was used reliability is given by Cronbach's a, estimated at 0.933. to measure this construct. The measure 55U j59 MIT 3 IIBRARIES DIJPl TDSa DD747Efl5 E Date Due /me. 29 wijii m-.um HtW. C2W«» Lib-26-67 MIT 3 TDfiO MBR1RIFS Q07472flS E