Office of Financial Management
Washington State Major Project Status Report
June, 2015
Agency Number: 699
Project Number: 30000130
Agency: SBCTC
School/Campus: Green River Community College
Project Title: Science Math & Technology
Bill Reference(s): 2011-13 Capital Budget 2020
Contact name, phone number, email:
Sam Ball, (253) 288-3316
sball@greenriver.edu
Project Description:
The Science, Mathematics, and Technology (SMT) building is one of the core classroom
buildings at Green River Community College. Built in 1974, the facility has a myriad of
problems stemming from:
Program Fragmentation In the building’s 33 year history, programs have expanded, contracted,
relocated or have been replaced. This has caused program fragmentation and resultant
inefficiencies.
Absence of Life Safety System The Washington Administrative Code (WAC) mandates that
educational buildings larger than 5,000 SF contain fire suppression sprinkler systems. This threestory building has fire suppression sprinklers installed on 30% of the first floor only.
Restricted ADA Site Access The SMT Building was built before ADA became law and does not
provide code-compliant access for non-ambulatory persons.
Energy Inefficiency Problems There is no thermal insulation in the exterior walls. Most of the
exterior windows are single-pane and the window frames have no thermal break. The HVAC
systems are grossly inefficient so there is tremendous waste of energy.
The Age and Condition of Utility Support Systems The heating, ventilation, air-conditioning
(HVAC), plumbing, and power systems installed during original construction are over thirty
years old and beyond life cycle. The problems associated with the age of the facility are
referenced in the 2007 Facility Condition Survey (FCS), which scored the building at 532.
The SMT renovation addresses all of the problems listed above:
The project consists of a complete remodel of the three story SMT classroom building. The
remodel will house general classrooms as well as Math, Engineering, Early Childhood
Education, Drafting, Natural Resources, and various other programs at the college. The interior
of the existing building will be completely demolished with the exception of a few structural
elements. New systems will be constructed that meet and/or exceed today’s standards and code
requirements. The interior will be fully renovated, including ‘right sized’ classrooms and offices,
open study areas, better circulation, and ADA compliant. The exterior improvements include
window and selective siding replacement, including new entrances providing accessible paths
and site improvements. The project is designed and constructed to achieve a LEED Silver rating.
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A New Maintenance Facility
Right-sizing instructional spaces required relocating the Maintenance Department formerly
housed in SMT to a 3,500 GSF office and staging facility. With the addition of $527,420 in local
funds, the project was expanded to include 3,400 GSF of storage area.
Street Improvements
As part of this project, city mandated safety improvements on SE 320th will include storm
detention, curbs, sidewalks, gutters and illumination.
Square feet: SMT Renovation 55,000
Scope changes: In the 2010 Supplemental Session, the legislature removed $385,000 in
Construction Administration funds from the design budget.
The SBCTC request to the 2011 Legislature for $21,838,000 in construction funds included:
 Replace the $385,000 in Construction Administration removed during the 2010
Supplemental Session,
 $1,776,000 to construct a new office and staging facility for the Maintenance
Department,
 $1,548,162 to construct storm and street improvements on SE 320th.Street.
In response to the budget crisis, the legislature reduced the $21,838,000 request by $3,276,000
for an appropriation of $18,562,000.
To replace the reduction, the GRCC Board of Trustees and the SBCTC Board of Trustees
approved the use of $3,276,000 in local funds to maintain the original scope for each of the three
components
The budget and fund sources are outlined below:
Phase
Design
Construction: SMT Renovation
Construction: Maintenance Facility
Construction: 320th Street Imp.
Total Original Project
Biennium
2009-11
2011-13
2011-13
2011-13
Appropriation
J31
K04
Local Funds
Local Funds
Amount
$1,315,000
$18,562,000
$1,776,000
$1,500,000
$23,153,000
Maintenance Facility Expanded
Total Expanded Project
2011-2013
Local Funds
$527,420
$23,680,420
MACC for SMT Renovation only: $10,145,500 (was $13,304,359 in 2011-13 request)
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Schedule:
Actual/Forecast
Variance (wks)
Bid Date: Maintenance
Notice to proceed
50% Complete
Substantial Completion
Final Acceptance
Budget
Schedule
6/8/2011
7/6/2011
10/15/2011
2/2/2012
3/2/2012
6/8/2011
7/6/2011
9/15/2011
12/30/2011
1/30/2012
0
0
4 Ahead
4 Ahead
4 Ahead
Bid Date: SMT Renovation
Notice to Proceed
50% Complete
Substantial Completion
Final Acceptance
2/28/2012
4/1/2012
10/1/2012
4/1/2013
5/1/2013
11/17/2011
12/7/2011
10/12/2012
6/7/2013
TBD
See SMT Project
Status
14 Ahead
16 Ahead
2 Behind
10 Behind
64 Behind
Bid Date: 320th Street
Notice to Proceed
50% Complete
Substantial Completion
5/1/2013
6/1/2013
7/15/2013
9/1/2013
0
3 Ahead
0
18 Behind
Final Acceptance
9/30/2013
5/1/2013
5/13/2013
7/15/2013
1/6/2014
See 320th street
Project Status
TBD: See 320th
street Project Status
Project Status and discussion of Critical Path for Construction:
Maintenance Facility
The Maintenance Facility opened bids on June 8th with a low bid of $1,645,300. Construction
started in July with completion originally scheduled in March 2012. The contractor significantly
improved on the schedule so that Substantial Completion occurred December 30, 2011 and Final
Acceptance on January 30, 2012. This allowed the maintenance operation to move out of SMT in
early January allowing the renovation of SMT to begin ahead of schedule.
SMT Renovation
Mitigation of an unanticipated moisture problem on the ground floor slab created a delay of
approximately 10 weeks behind the Budget Schedule. However, obtaining Substantial
Completion on June 7, 2013 provided the college ample time to install furnishings and
equipment and be fully operational as originally planned at the start of fall quarter, 2013.
Several college requested change orders to mitigate unanticipated issues has pushed final
acceptance into November 17, 2014. The process to close out all contracts is currently underway.
320th Street Improvements
Design for the 320th Street improvement component began in winter 2012 with construction
scheduled for summer, 2013. The base bid for the SMT Renovation component included an
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320th Street Improvements (continued)
allowance for the 320th Street Improvement Project. The A & E Services contract administrator
recommended that the allowance be removed from the SMT contractor’s base bid through a
change order to supplement the $1,500,000 in local funds earmarked for the street project. Total
budget available for street improvements is $2,350,000. The base bid came in at $1,321,234.
The project consists of street widening with new turn lanes, a pedestrian crosswalk, sidewalks, a
Metro bus stop, and converting overhead utilities to underground. Construction of all the
components except the power conversion to underground was completed on schedule.
The college frontage on the south side is on property leased from the Department of Natural
Resources (DNR). Puget Sound Energy (PSE) required a signed easement from DNR before they
would schedule the power conversion from overhead to underground. The negotiations between
DNR and PSE took nearly 4 months resulting in an additional delay. The cutover took place on
December 20th. Various punch list items delayed substantial completion to January 6, 2014 and
final acceptance to July, 2014. The process to close out all contracts is currently underway.
Contract Award History
(Maintenance Facility)
A/E Agreement
Original Agreement
Amendments
Pending Changes
Total
Current Design
Contingency
Construction Contract (excl. sales tax)
Bid Award Amount $1,658,800
Change Orders
$192,753
Pending Changes
$0 ________
Total
$1,851,553
Current Construction
Contingency
$0
$75,526
$246,517
$0
$322,043
$0
(SMT Renovation)
A/E Agreement
Original Agreement
Amendments
Pending Changes
Total
Current Design
Contingency
Construction Contract (excl. sales tax)
Bid Award Amount $9,295,500
Change Orders
$1,282,083
Pending Changes
$0 ________
Total $10,577,583
Current Construction
Contingency
$0
$192,559
$1,489,356
$0
$1,681,915
$0
(320th Street Improvements)
A/E Agreement
Original Agreement
$161,202
Amendments
$ 183,820
Pending Changes
$0
Total $345,022
Current Design
Contingency
$0
Construction Contract (excl. sales tax)
Bid Award Amount $1,321,234
Change Orders
$553,780
Pending Changes
$0 ________
Total $1,875,014
Current Construction
Contingency
$0
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Potential for Project Cost Overruns/Claims
No cost overruns or claims are anticipated at this time
Discussion of Project Quality
The SMT renovation project is a product of the campus master planning process. It was designed
using campus building standards, city codes and regulatory requirements, along with current
sustainable design and energy standards. The renovation also allowed for improved ADA pathways
and landscaping.
Project Photographs: SMT Main Entrance
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320th Eastbound
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