September 4-6, 2013
O f f i c e o f E a r l y L e a r n i n g
West Virginia Early Care and Education
WVDE WVDHHR
®

W est
V irginia
B oard of
e ducation
2013-2014
Gayle C. Manchin , President
Michael I. Green , Vice President
Robert W. Dunlevy , Secretary
Thomas W. Campbell , Member
Tina H. Combs , Member
Lloyd G. Jackson II, Member
L. Wade Linger Jr.
, Member
William M. White, Member
Paul L. Hill , Ex Officio
Chancellor
West Virginia Higher Education Policy Commission
James L. Skidmore , Ex Officio
Chancellor
West Virginia Council for Community and Technical College Education
James B. Phares , Ex Officio
State Superintendent of Schools
West Virginia Department of Education

9:30 a.m.
10 a.m.
11 a.m.
Noon
1 p.m.
4 p.m.
Registration/Sign-in
Welcome & WV Universal Pre-K Continuous Quality Improvement Process Overview
Janet Bock, Coordinator, WVDE Office of Early Learning
Traci Dalton, Head Start State Collaboration Director
The CLASS™ Tool Overview with Teachstone
LUNCH - provided in the atrium
The CLASS™ Tool Overview with Teachstone (continued)
Wrap up
1

2
9 a.m.
10 a.m.
10:45 a.m.
11 a.m.
Noon
1 p.m.
1:15 p.m.
2:30 p.m.
2:45 p.m.
4 p.m.
Registration
Welcome - A Look Back at WV Universal Pre-K in 2012-2013
A Look Forward - Pre-K through third grade- Changes and National Movements
Clayton Burch, Executive Director, WVDE Office of Early Learning
Kim Hawkins, Director, WVDHHR Early Care and Education
Steering Team Introductions and Welcome
Janet Bock, Coordinator, WVDE Office of Early Learning
Traci Dalton, Head Start State Collaboration Director
Ginger Huffman, Coordinator, WVDE Office of Special Programs
Melissa Smith, Early Care and Education Specialist,
WVDHHR Early Care and Education
BREAK
Introductory Remarks
Clayton Burch, Executive Director, WVDE Office of Early Learning
WV Universal Pre-K Message
James B. Phares, Ed.D., State Superintendent of Schools
Presentation of 2013 Champion WV Pre-K to Senator Robert H. Plymale
LUNCH - provided in the atrium
Challenges in Pre-K/Table Topic Introduction
WV Universal Pre-K Steering Team
Table Topic - Collaboration
WV Universal Pre-K Steering Team
Table Topic Talks
Report Out
BREAK
Table Topic - School Readiness/CQI
Janet Bock, Coordinator, WVDE Office of Early Learning
Tarabeth Brumfield, Chief Development Officer, June Harless Center
Monica DellaMea, Lead Coordinator, WVDE Office of Early Learning
Ginger Huffman, Coordinator, WVDE Office of Special Programs
Table Topic Talks
Report Out
WV Early Childhood Planning Taskforce/Let Your Voice Be Heard

8 a.m.
8:30 a.m.
9:15 a.m.
10:30 a.m.
10:45 a.m.
Noon
1 p.m.
1:30 p.m.
1:45 p.m.
2 p.m.
2:30 p.m.
Registration
Welcome from WV Universal Pre-K Steering Team
2013 WV Universal Outstanding Pre-K Teacher Introduction - Pamela Smith
Rebecca Meadows, Director of Federal Programs & Preschool Services,
Putnam County Schools
2014 WV Universal Outstanding Pre-K Teacher nomination process
Janet Bock, Coordinator, WVDE Office of Early Learning
Table Topic- Staff Credentials
Clayton Burch, Executive Director, WVDE Office of Early Learning
Scottie Ford, Certification Coordinator, WVDE Office of Certification
Traci Dalton, WV Head Start State Collaboration Director
BREAK
Table Topic - Early Childhood Programming: Five Day-Full Day
WV Universal Pre-K Steering Team
Table Topic Talks
Report Out
LUNCH - provided in the atrium
Child Data Reporting: WVEIS and the WV Pre-K Child Assessment System
Monica DellaMea, Lead Coordinator, WVDE Office of Early Learning
CQI and Pre-K Program Review
WV Universal Pre-K Steering Team
County Collaborative Team Debriefing from Table Topics
Arts Alive! A Pre-K celebration!
Monica DellaMea, Lead Coordinator, WVDE Office of Early Learning
Brea Wiles, Studio Educator, Marshall University Early Education STEM Center
Wrap Up/Closing Remarks
3

4
The 2013 West Virginia Champion of Universal Pre-K recipient is Senator
Robert H. Plymale. State Senator Robert H. “Bob” Plymale was first elected to the West Virginia Senate in 1992, representing district five.
Senator Plymale is currently serving his sixth four-year term. He has served as Chairman of the Senate Education Committee since 2002.
As Chairman of the Senate Education Committee, Senator Plymale has been a leading advocate for universal pre-k over the past decade.
Senator Plymale was instrumental in bringing public preschool, Head
Start, and Child Care together to most effectively provide comprehensive services to children and families across the state. He is the second ranking Democratic member of Senate Finance, Rules, and the Budget
Conference Committee. Senator Plymale also has served on several other Senate committees, as well as national committees.
Senator Plymale is a graduate of Ceredo-Kenova High School in Wayne County. Senator
Plymale holds a Bachelor of Arts degree from Marshall University. He is the Director and
CEO of the Rahall Transportation Institute. As the Director and CEO, Senator Plymale leads a dynamic team of business, academic and research professionals working to enhance safety and economic development opportunities through transportation. Under his leadership,
Rahall Transportation Institute has received two US patents, developed the National Maritime
Enhancement Institute at Rahall Transportation Institute, and produced the award winning
Electronic Commercial Drivers Licensing (eCDL) program. Plymale is also the director of the
Multimodal Transportation & Infrastructure Consortium (MTIC), a Tier I University Transportation
Center led by Rahall Transportation Institute.
Senator Plymale also serves in various public and community organizations including the
Huntington Regional Chamber of Commerce, the Cabell County Senior Service Organization,
Board of Directors, and Huntington Museum of Arts. (HMOA).
Senator Plymale is the son of the late Shearl H. Plymale and Sallie (Hamer) Plymale. He currently resides in Huntington, WV with his wife, Jennifer. They have two daughters, Lauren and
Allison, and one son, James.

Table Topic activities will be conducted throughout the Leadership Institute. Table Topics have been designed to assist county collaborative early childhood teams with methods of exploring strategies to meet new and ongoing challenges in pre-k program implementation. Each Table
Topic has been selected based on collaborative team challenges and legislative changes. There are three segments of each table topic. First, there will be a panel overview of the each topic.
Next, each table will receive a packet containing a record sheet to guide and to record key points of the group’s discussion. Groups will report out key points of their table discussion to share ideas with the whole group. Last, each record sheet will be turned in at the end of the Table
Topic activity.
Each table will select a facilitator, recorder, and reporter each Table Topic. The facilitator will guide the discussion utilizing the “Table Topic Talking Points” form included in the packet provided to each table. The facilitator will also be the timekeeper. The recorder will capture key points of the Table Topic on the “Table Topic Record” form. The reporter will share a summary of the table discussion with the whole group. Not every table will share their discussion with the whole group from every Table Topic; however, all groups are asked to share ideas from at least one Table Topic. Key points from each Table Topic will be collected and compiled for all county collaborative early childhood teams.
Table Topics to be discussed throughout the Leadership Institute are listed below:
• Collaboration (each table will be assigned one of the key areas of collaboration below)
Data Sharing
Program Standards
Addendums and Collaboration Rates
Screenings
Attendance
• School Readiness
• Staff Credentials
• Early Childhood Programming: Five Day- Full Day
During Table Topic Talks, groups will be asked to examine the following:
• WVBE Policy 2525 addressing the Table Topic
• Barriers the county collaborative teams face with the Table Topic
• Solutions to identified barriers
• Tools/Resources to assist with needs (i.e. program policies, procedures, potential funding resources)
• Responsibility among partners.
5

6
• Comprehensive Curricular Frameworks
• Supplemental Materials/ Enhancements
• Professional Development for Educators
• WV Early Learning Standards
Framework
• WV Pre-K Child Assessment System
• Administrator Support
• Family Engagement
• Classrooms, Collaborations and
Resources
• Least Restrictive Environments as appropriate for children with disabilities
• Universal Applications to Assist with
Eligibilty, Services and Family Needs
• HealthCheck and Child Find
• Universal Enrollment and Placement
Processes
• WVEIS Enrollment for Pre-K
• Transitions from Birth-3 to
Pre-K
• Transitions to Kindergarten
• Kindergarten Readiness
• Community and School-wide
Engagement
• Comprehensive Model and Support for Ready Schools, Communities and
Families
• ECERS-R
• Ongoing Monitoring System
• Curriculum Implementation Checklist
• Health and Safety Standards
• Pre-K and School Improvement
• Universal Pre-K Program Reviews

Pre-K
Coordinator
DHHR
Representative
Core
County Collaborative
Early Childhood
Team
Preschool
Special Needs
Representative
Parent
Child Care
Representative
Head Start
Representative
7

8
Starting
Points
Family Resource
Network
Child Care
Centers
Pre-K
Coordinator
Classroom
Teachers
Education
Managers
DHHR
Representative
Parent
Preschool
Special Needs
Full
County Collaborative
Early Childhood
Team
Child Care
Representative
Head Start
Representative
WV Birth
To Three
Parent
Education
Resource
Center
WVEIS
Resource and
Referral Agency

Location of classrooms
County plan, addendums, Pre-K data profile
Submitted upon completion of core team decision
Due annually by
August 1st
Resource Sharing
Contracts and budgets, staffing, facilities, food service, transportation
Begin process annually in February
Due annually by
August 1st
Program Availability
Pre-K data profile, hours of instruction, calendar, days of operation
Due annually by
August 1st
Enrollment and
Attendance
Application, enrollment process, placement committee, WVEIS data entry
Ongoing process completed annually
Special Needs
Service
Requirements from IEP, inclusive settings
Ongoing according to
Policy 2419
Approved Curricular
Framework
Contracts, curriculum review, supplemental curriculum
Assessment of implementation through ongoing monitoring timelines
9

10
School Readiness and Transition Plan
WV Pre-K Child Assessment System, family engagement and communication, WV Early
Learning Standards Framework
Timelines established in county School
Readiness and
Transition Plan
Program Monitoring/
CQI
ECERS-R, CQI Plan, county strategic plan, health and safety, fiscal reports
ECERS-R scores -
May, county timelines established
CQI Summary Due annually by August 1st
When does the team have time to do this?
?
How does the collaborative team get all of this done?
~ How does your team work to ensure that outcomes are met?
~ What would you change to make your gears work better?

When:
Time:
Where:
This discussion will take place immediately following the conclusion of day one of the WV
Universal Pre-K Leadership Institute. The WV Early Childhood Planning Task Force was created by Governor Tomblin in May 2013 to produce a Development Plan for Early Childhood in West
Virginia by December 31, 2013. The plan will define the components, priorities and costs of a quality early childhood system and strategies for its implementation and governance. For more information, please visit http://www.wvecptf.org/ .
11

The WV Universal Pre-K Steering Team honored Pamela Smith on
February 21, 2013 as the first WV Universal Outstanding Pre-K Teacher.
She was selected from fourteen finalists from across the state. Pamela
Smith is a collaborative pre-k teacher at Buffalo Elementary School in Putnam County. Ms. Smith has been a pre-k teacher at Buffalo
Elementary for five years. She holds a bachelor’s degree in Elementary
Education with an emphasis in Early Childhood Education and a master’s degree in Literacy Education. Ms. Smith demonstrates a deep understanding and respect for child development and developmentally appropriate practices combined with a passion for a personalized, inquiry-based approach to curriculum and classroom experiences.
Other nominees for the 2013 WV Universal Pre-K Outstanding Teacher were:
Connie Bowers, Lubeck Elementary,
Wood County
Linda Coulter, Birch River Early Learning
Center, Nicholas County
Cindy Durham, Rainelle Elementary,
Greenbrier County
Connie Edwards, New Hope Head Start Center,
Mercer County
Tanya McGregor, Moorefield Elementary,
Hardy County
Lori Ann Parr, Gateway Christian Education
Center, Kanawha County
Brandon Riffle, George Ward Elementary,
Randolph County
Sara Smouse, Hardy County Child Care
Center, Hardy County
Angela Gumm, Hinton Area Elementary,
Summers County
Mary Ann McBride, Cedar Groves Head Start
Center, Wood County
Tammy Strong, Elm Grove Elementary,
Ohio County
Beth Wallace, Easter Seals, Ohio County
Carolyn Walls, Hamlin PK-8, Lincoln County
The West Virginia Universal Pre-K Outstanding Teacher Award is designed to honor teachers in
WV Universal Pre-K who demonstrate superlative dedication and commitment in early childhood education. This award, sponsored by the WV Department of Education Office of Early Learning,
Office of Special Programs, WV Universal Pre-K Steering Team, and WV Regional Education
Service Agencies (RESA), will be presented to one of sixteen final nominees based on their exemplary work in the early childhood field. Sixteen final nominees will be recognized at the
WV Universal Pre-K Outstanding Teacher Award Recognition Reception, which will be held in conjunction with the 2014 Celebrating Connections Conference. One pre-k teacher employed by a local board of education and one pre-k teacher from a collaborative community program will be selected from each RESA as a final nominee. For further information on nominating a pre-k teacher and to access the WV Universal Pre-K Outstanding Teacher nomination packet/selection criteria go to: http://tinyurl.com/2014-Outstanding-Pre-K-Teacher . For further questions, contact Janet Bock at 304.558.9994 or by e-mail at jbock@access.k12.wv.us
.
12

13

• §126-28-8. Inclusive Settings
• §126-28-9. Family Engagement
• §126-28-13. Environmental Design
• §126-28-14. Child Guidance
• §126-28-15. Curriculum and
Assessment
• §126-28-5. Eligibility and Enrollment
• §126-28-6. Attendance
• §126-28-3. School Readiness
• §126-28-10. Transitions
• §126-28-4. Collaborative Early
Childhood Team
• §126-28-7. Transportation
• §126-28-11. Meals
• §126-28-16. Personnel
• §126-28-19. Finance
• §126-28-12. Health and
Safety
• §126-28-17. Staff Training
• §126-28-18. Program Assessment and
Continuous Quality Improvement
• §126-28-20. Program Oversight
14
Program Review Process: http://static.k12.wv.us/oel/docs/universal_prek_programreview.pdf

ARTS
During the 2013 Arts Alive! Celebration, Brea Wiles, Studio Educator at the Marshall University
Early Education STEM Center, presented the importance of incorporating developmentally appropriate art experiences into the early childhood classroom on a daily basis. She noted, “On any given day, you will definitely see children who attend high-quality early childhood education programs participating in multiple forms of the arts. Young children in particular, are most deserving of ongoing, high-quality, developmentally appropriate arts experiences which focus on the process of creating and doing. As a program dedicated to the holistic well-being of young children, the Marshall University Early Education STEM Center, as part of the WV Universal
Pre-K Program, is committed to ensuring all children have these opportunities to grow and develop by offering high-quality art experiences daily.”
Brea Wiles and is employed by the June Harless Center and is the
Studio Educator at the Marshall University Early Education STEM
Center, which is a collaborative partner with Cabell County’s Universal
Pre-K Program. She is a graduate of Marshall University with a bachelor’s Degree in Elementary Education and Early Childhood
Education and a master’s degree in Literacy Education. She has continued her professional learning by traveling to Italy to study the
Reggio Emilia Approach to early childhood education. In addition to her teaching role, she provides professional development to educators in
West Virginia and works closely with the WVDE Office of Early Learning.
With over eight years of experience in the field of early childhood and elementary education, Ms. Wiles and the STEM Center staff continue to work toward creating a
Reggio inspired classroom.
15

16

17

18

19

July
August
ongoing
1
9
September 4
STU.380 initial maintenance for WV Pre-K Child Assessment System (ongoing throughout year
–recommendation to update monthly at a minimum)
Addendums to county pre-k plans due to jbock@access.k12.wv.us
Comprehensive Pre-K Funding and Resources (iscal reports) due to jbock@access.k12.wv.us
Verification of signed contracts/budgets due to jbock@access.k12.wv.us
New Administrator System of Support – for new County Core Team Members
WV Capitol Complex, Building 7, Regents Room
Pre-Institute Training:
WV Universal Pre-K CQI/ The CLASS™ Tool Overview
WV Pre-K Leadership Institute - Embassy Suites, Charleston WV
September 6 -
October 11
October
5-6
1
11
November 8
December 13
January 10
January 24 -
February 21
February 14
April 14 - May 23
May 1
July
August
WV Pre-K Child Assessment System Reporting Window Open for Data Entry
2nd Month Child Count Due
WV Pre-K Leadership – System of Support Webinar -- 10:00 am (60-90 minutes) Topic - TBA
WV Pre-K Leadership – System of Support Webinar -- 10:00 am (60-90 minutes) Topic - TBA
WV Pre-K Leadership – System of Support Webinar -- 10:00 am (60-90 minutes) Topic - TBA
WV Pre-K Leadership – System of Support Webinar -- 10:00 am (60-90 minutes) Topic - TBA
WV Pre-K Child Assessment System Reporting Window Open for Data Entry ongoing
1
TBD
WV Pre-K Leadership – System of Support Webinar -- 10:00 am (60-90 minutes) Topic - TBA
WV Pre-K Child Assessment System Reporting Window Open for Data Entry
ECERS-R Data Entered into the WV Pre-K Program Assessment Database Deadline
STU.380 initial maintenance for WV Pre-K Child Assessment System (ongoing throughout year
– recommendation to update monthly at a minimum)
Addendums to county pre-k plans due to jbock@access.k12.wv.us
Comprehensive Pre-K Funding and Resources (fiscal reports) due to jbock@access.k12.wv.us
Verification of signed contracts/budgets due to jbock@access.k12.wv.us
New Administrator System of Support – for new County Core Team Members
20

ACDS
ARCC
CEELO
CDA
CLASS
Apprenticeship for Child Development Specialist
Appalachia Regional Comprehensive Center
Center on Enhancing Early Learning Outcomes
Child Development Associate
Classroom Assessment Scoring System
CQI Continuous Quality Improvement
ECERS-E Early Childhood Environment Rating Scale – Extension – Four Curricular Subscales
ECERS-R Early Childhood Environment Rating Scale - Revised
ELL English Language Learner
ELLCO Early Language and Literacy Classroom Observation
ELS
ELSF
NAEYC
OEL
OEPA
Early Learning Scale (NIEER)
Early Learning Standards Framework
National Association for the Education of Young Children
Office of Early Learning (WVDE)
Office of Education Performance Audits
OSEP
REL
WVAYC
WVDE
Office of Special Education Programs (USDOE)
Regional Education Laboratory
West Virginia Association for Young Children
West Virginia Department of Education
WVDHHR West Virginia Department of Health and Human Resources
WVECAC
WVEIS
WVHSA
West Virginia Early Childhood Advisory Council
West Virginia Education Information System
West Virginia Head Start Association
21

James B. Phares, Ed.D.
State Superintendent of Schools