Informational Meeting
for
Publishers and Their
Representatives
Social Studies K-12
Mathematics K-8 Off-Cycle
Topics to Be Addressed
• Locating information related to the
adoption process
• Policy 2445.41 Revisions
• Digital Requirements
• Mathematics K-8 (off-cycle)
• Social Studies K-12 (Group 1)
• Questions
http://wvde.state.wv.us/materials/
Policy 2445.41
Instructional Resources Adoption: Notice,
Request, and Instructions to Publishers
1. Instructional Resources replaced textbooks
2. Definition includes resources that are print,
electronic, kit-based, etc.
3. Incorporated 3 other policies into this one:



Policy 2445.4 – addresses adoption of soft-bound
resources
Policy 2445.43 – addresses inter-ethnic content
Policy 2445.412 – addresses appeal process
Appeal Process
12.2.a.1. a current or former member of the IMAC
who was not involved in the review of the material(s)
being appealed,
12.2.a.2. a public school teacher or administrator
with expertise in the content area of the material(s)
that is the subject of the appeal,
12.2.a.3. professional employee of the WVDE with
expertise in the content area of the material(s) that is
the subject of the appeal.
13.1. …notification by email and mail…
Additional Policy Revisions
• Lexile & Quantile Measures must be
provided within 90 days from notification
of approval.
• Bidding process clarified.
• WVBE reserves the right to limit and/or
remove category of loaned and/or free
items.
• May provide examination sample of handson and/or inquiry based learning materials;
however, one complete set of materials for
each investigation must be included.
Additional Policy Revisions
• Send Form B Warranty within 60 days of
notification of approval. (Print Materials)
• Send electronic copy of correlations to the
Coordinator of Instructional Resources.
§126-36-15. Severability.
• 15.1. If any provision of this rule or the
application thereof to any person or
circumstance is held invalid, such invalidity
shall not affect other provisions or
applications of this rule.
Reminder: Blackout Window
• refrain from contacting … anyone who may
have influence over the adoption … to discuss
items that may be on the bid.
• This blackout period begins the date the Call is
issued and ends the day after the WVBE
approves the Official Multiple List.
• Failure to comply with policy or the West
Virginia Ethics Act may result in
disqualification from the current adoption
year and subsequent removal of any/all
products from the Official State Multiple List.
§126-36-5. Guidelines.
5.12. … Any vendor whose programs/materials
are being initially considered through the
waiver process, have not gone through the
adoption process, and are not on the multiple
list will have to follow the same bid guidelines
and policies as required by those who went
through the regular adoption process. All costs
associated with a review and adoption of
materials submitted through the waiver
process will be at the vendors’ expense.
Electronic/Digital Specifications
CALL FOR MATERIALS
Off-Cycle Year Call
MATHEMATICS K-8
West Virginia Instructional Materials Adoption Cycles
Policy 2445.40 - Revised December 8, 2010
Subjects
Adoption Period
July 1 - June 30
The call for each
adoption period will
be issued in or
around January of the
year preceding the
adoption period.
Required subjects, as applicable, in Early Childhood Education, Middle Childhood Education, and
Adolescent Education, unless otherwise indicated.
Adoption
Group
Off-Cycle Programs
Early and Middle
Childhood
Education
Adolescent Education
Only newly developed programs not available
during the official content specific adoption year
may be submitted for review.
Implementation
Year
2011-2019
2011
Special
Universal Pre-K
21st Century Tools
2012
Special
2013 - 2019
I
Social Studies
Social Studies
Mathematics
2014 - 2020
II
Science
Health
Science
Health
Mathematics
Social Studies
2015 - 2021
III
Music, Visual Art
Driver Education,
Dance, Theatre, Music,
Visual Art,
Agriculture Education
Mathematics
Social Studies
Science
Health
2016 - 2022
IV
Integrated Reading
English Language
Arts
Integrated Reading
English Language Arts
Mathematics
Social Studies
Science
Health
Music, Art
Dance, Theatre
Driver Ed
Agriculture Education
Social Studies
Science
Health
Music, Art
Dance, Theatre
Driver Ed
Agriculture Education
Integrated Reading
Language Arts
21st Century Tools
21st Century Tools
(Textbooks to Technology)
21st Century Tools
(Textbooks to Technology)
2017 - 2023
V
World Language
World Language
2018 - 2024
VI
Mathematics
Mathematics
Science
Health
Music, Art
Dance, Theatre
Driver Ed
Agriculture Education
Integrated Reading
Language Arts
World Languages
2019 - 2025
I
Social Studies
Universal Pre-K
Social Studies
Universal Pre-K
Music, Art
Dance, Theatre
Driver Ed
Agriculture Ed
Integrated Reading
Language Arts
World Languages
Mathematics
2020 - 2026
II
Science
Health
Science
Health
Integrated Reading
Language Arts
World Languages
Mathematics
Social Studies
Universal Pre-K
Group I
SOCIAL STUDIES K-12
Calendar of Events
Social Studies & Mathematics
March 12
Intent to Bid
April 13
Official Bid, Signature Sheet, Bid Deposit
April 17
Bids Opened
April 26
Access, Tutorial to Digital Materials
April 27 – 30
Orientation/Training for IMAC/IMRC
May 5 – June 6
Window for Receiving Materials needed for
Review
June 6
Deadline to Receive Materials Needed for
Review
July 16 – 20
Deliberations
Sept-Oct
Window for Appeals