August 28, 2012 Regular Workshop THE SCHOOL BOARD OF ST. LUCIE COUNTY Regular Workshop – August 28, 2012 5:00 p.m. School Board Room 4204 Okeechobee Road, Fort Pierce, FL 34947 AGENDA PLEDGE OF ALLEGIANCE 1. Call to Order Minutes: The School Board of St. Lucie County held a Regular Workshop in the School Board Room on August 28, 2012 at approximately 5:00 p.m. Members present were Chairman Carol A. Hilson (District No. 2), Vice Chairman Debbie Hawley (District No. 1), Member Kathryn Hensley (District No. 4), Member Troy Ingersoll (District No. 5), and Member Donna Mills (District No. 3). Deputy Superintendent Sandra G. Wolfe, sitting in for Superintendent Michael J. Lannon who was absent, and School Board Attorney Daniel B. Harrell also attended the meeting. Chairman Hilson called the meeting to order and led the Pledge of Allegiance. 2. Kids At Hope Treasure Hunter's Pledge Minutes: Chairman Hilson led the Kids At Hope Treasure Hunter's Pledge. Page 1 of 20 PUBLIC HEARING 3. Proposed Adoption of Amendments to School Board Policies #2.26, #3.90, #6.549, #7.52 Attachment: RL V2).pdf Attachment: Attachment: Attachment: SCH 0500049 Policy 2.26 Sch Improvement and Edu Accountability (MR SCH 0500049 Policy 3.90 Charter Schools (MR RL V3).pdf SCH 0500049 Policy 6.549 Sick Leave V3 (MB RL).pdf 7.52 Travel Expense Reimbursement.pdf Minutes: Chairman Hilson opened the public hearing to receive comments on the proposed adoption of amendments to School Board Policies #2.26 - School Improvement and Education Accountability, #3.90 - Charter Schools, #6.549 - Sick Leave, and #7.52 Travel Expense Reimbursement. There were no comments received from members of the audience. Board members, who had ample opportunity to study and review the amendments prior to the hearing, had no further comments or questions. Deputy Superintendent Sandra Wolfe, on behalf of the Superintendent, made the following recommendation. Motions: The Superintendent recommended the Board approve proposed amendments to School Board - PASS Policies #2.26, #3.90, #6.549, and #7.52 as presented and attached to the agenda. Vote Results Motion: DEBORAH HAWLEY Second: TROY INGERSOLL DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye SPECIAL ORDERS OF BUSINESS 4. Recognition of USDA for Support of STEM Education at Port St. Lucie High School (Revised) Page 2 of 20 Minutes: The Board recognized the United States Department of Agriculture and its staff members for the support given to the STEM educational programs at Port St. Lucie High School during the 201112 school year. Scientists at the Horticultural Research Laboratory hosted field trips, served as Science Fair advisors and Science Fair judges. The lab also provided summer employment and enrichment opportunities for students. 5. Recognition of Savannas Preserve State Park for Support of STEM Education at Port St. Lucie High School 2011-12 SY (Revised) Minutes: The Board recognized the Savannas Preserve State Park and its staff members for support provided to the STEM educational programs at Port St. Lucie High School during the 2011-12 school year. Personnel at the Savannas Preserve hosted field trips and provided community service opportunities for students. CONSENT AGENDA Human Resources 6. Personnel Agenda (Revised) Attachment: 082812 attachments.pdf Attachment: 082812.docx updated.pdf Motions: The Superintendent recommended the Board approve the 18 page personnel agenda and leaves report that includes all personnel action items as presented and attached. - PASS Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye Page 3 of 20 7. Employee Wellness Program - Group Fitness Leader Salary (Revised) Motions: The Superintendent recommended the Board approve the revised salary for Group Fitness Leader(s) at $30 per session as presented. - PASS Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 8. Letter of Understanding Regarding Job Bidding for Bus Routes for 2012-13 - CWA Attachment: LOU - CWA Job Bidding for Bus Routes 2012-13 072412.pdf Motions: The Superintendent recommended the School Board approve the Letter of Understanding concerning job bidding for bus routes for the 2012-13 school year as presented. - PASS Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 9. Letter of Understanding Regarding Hourly Time Off - CTA/CU Page 4 of 20 Attachment: LOU - CTA & CU Hourly Time Off 081012.pdf Motions: The Superintendent recommended the School Board approves the Letter of Understanding concerning the hourly time off process for the CTA/CU as presented. - PASS Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 10. Letter of Understanding - Job Bidding for Bus Routes for 2012-13 - CU Attachment: LOU - CU Job Bidding Bus Routes 12-13 072412.pdf Motions: The Superintendent recommended the School Board approve the Letter of Understanding concerning job bidding for bus routes for the 2012-13 school year for the Classified Unit as presented per the attachment. - PASS Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye Page 5 of 20 11. Letter of Understanding - Impact of Appropriation 84, Ch. 2012-118 on CAMoore CTA Attachment: LOU - CTA Impact on Planning for 12-13 080912.pdf Motions: The Superintendent recommended the School Board approve the Letter of Understanding for the 2012-2013 school year as presented. - PASS Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 12. Letter of Understanding - Impact of Appropriation 84, Ch. 2012-118 - CTA & CU Attachment: LOU - CTACU Impact of add hour 080912.pdf Motions: The Superintendent recommended the School Board approve the Letter of Understanding that pertains to the St. Lucie Classroom Teachers' Association and the Classified Unit regarding the - PASS impact of Appropriation 84 of Chapter 2012-118 on the working conditions for the instructional, paraprofessional, and clerical employees at identified schools, as presented. Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye Page 6 of 20 TROY INGERSOLL - Aye DONNA MILLS - Aye 13. Letter of Understanding - One Time Professional Development Session - CTA Attachment: LOU - CTA 1 time PD for Athletic Coaches 080212.pdf Motions: The Superintendent recommended the School Board approve the Letter of Understanding that pertains to a one-time professional development - PASS session for athletic coaches during the teacher pre-planning days, as presented. Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye Business Services Finance 14. Max Davis Associates, Inc., Leases - Lakewood Park Elementary, Westgate K-8 and Allapattah Flats K-8 (Revised) Attachment: Lease Max Davis 2012-13 (LPE 0231 _ WGATEK8 0421).pdf Attachment: Lease Max Davis 2012 _13 (AFK8 0151).pdf Attachment: Lease Max Davis 2012_13 prorated sheet LPE; WGatek8; AFK8.pdf Motions: The Superintendent recommended the Board approve the lease agreements on behalf of Lakewood Park Elementary, West Gate K-8 and Allapattah Flats K-8 schools with Max Davis Associates, Inc., as presented and attached to the agenda. Vote Results Page 7 of 20 - PASS Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 15. General Fund Budget Amendment - Final (Revised) Attachment: GF BUDGET AMEND 11-12 (fund 1000-1100-1200) FINAL.pdf Motions: The Superintendent recommended the Board approve the general fund budget final amendment as presented and attached. - PASS Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 16. Internal Service Fund Budget Amendment Final Attachment: Internal Service Fund BUDGET AMEND FINAL (fund 7910).pdf Motions: The Superintendent recommended the Board approve the internal service fund budget final amendment as presented and attached. Vote Results Motion: KATHRYN HENSLEY Page 8 of 20 - PASS Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 17. Capital Fund 2011-12 Amendment FINAL Attachment: CAPITAL BUDGET AMEND 11_12 FINAL.pdf Motions: The Superintendent recommended the Board approve the final amendment to the capital fund - PASS for the 2011-12 school year as presented. Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 18. DEBT Service Fund 2011-12 Amendment FINAL Attachment: DEBT BUDGET AMEND 11_12 FINAL.pdf Motions: The Superintendent recommended the Board approve the final amendment to the DEBT service fund for the 2011-12 school year as presented. Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS Page 9 of 20 - PASS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 19. Monthly Financial Report May 2012 Attachment: Expense Summary May 2012.pdf Attachment: Revenue Summary May 2012.pdf Motions: The Superintendent recommended the Board approve the monthly financial report for May 2012 as presented and attached. - PASS Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 20. Payment of Bills May 2012 Attachment: Sequential Checks May 2012.pdf Motions: The Superintendent recommended the Board approve the payment of bills for the month of May 2012 as presented and attached. - PASS Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye Page 10 of 20 KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 21. Monthly Financial Report June 2012 Attachment: Expense Summary June 2012.pdf Attachment: Revenue Summary June 2012.pdf Motions: The Superintendent recommended the Board approve the monthly financial report for the month of June 2012 as presented and attached. - PASS Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 22. Payment of Bills June 2012 Attachment: Sequential Checks June 2012.pdf Motions: The Superintendent recommended the Boad approve the payment of bills for the month of June 2012 as presented and attached. - PASS Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye Page 11 of 20 CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 23. Federal Fund 2011-12 Amendment FINAL Attachment: FEDERAL BUDGET AMEND 11_12 FINAL.pdf Motions: The Superintendent recommended the Board approve the final amendment to the federal fund - PASS for the 2011-12 school year as presented and attached. Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 24. ARRA Fund 2011-2012 Amendment FINAL Attachment: ARRA BUDGET AMEND 11_12 FINAL.pdf Motions: The Superintendent recommended the Board approve the final amendment to the ARRA fund for the 2011-12 school year as presented and attached. - PASS Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye Page 12 of 20 CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 25. Food Services (4100) Final Budget Amendment FY 11-12 Attachment: 2011-2012 FUND 4100 BA 5-FINAL.pdf Motions: The Superintendent recommended the Board approve the final amendment to the food services (4100) budget for the 2011-12 school year as presented and attached. - PASS Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 26. Charter School Monthly Financial Reports (Renaissance Charter School) June 2012 (Revised) Attachment: RCSSL Monthly Financial Report June 2012.pdf Motions: The Superintendent recommended the Board accept the RCCS Charter School financial report for informational - PASS and monitoring purposes as per Florida Statutes 1002.33 and 1002.345 as presented. Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye Page 13 of 20 KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 27. Charter School Monthly Financial Reports (NAU Charter School) June 2012 (Revised) Attachment: NAU JUNE 2012 District Report.pdf Motions: The Superintendent recommended the Board accept the NAU Charter School financial report for June 2012 for informational and monitoring purposes as per Florida Statutes 1002.33 an 1002.345 as presented. - PASS Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye Business Services Purchasing 28. RFQ# FAC 12-23 Continuing Contracts for Civil Engineering and Land Surveying Services (Revised) Attachment: Attachment: Attachment: Attachment: Attachment: Scoring Summary and Score Sheets.pdf Miller Legg Contract.pdf Culpepper & Terpening, Inc. Contract.pdf Captec Contract.pdf Sustainable Engineering & Design Contract.pdf Motions: The Superintendent recommended that the Board 1) award continuing contracts for Civil Engineering and Land Surveying to the top four Page 14 of 20 (4) ranked firms in support of construction projects as follows: #1 Ranked - Culpepper & Terpening, Inc., #2 Ranked - Miller Legg, #3 Ranked - Sustainable Engineering & Design, LLC, #4 Ranked - Captec Engineering, Inc.; 2) authorize the Purchasing Department to - PASS renew the contracts for two (2) additional one year periods contingent upon annual contract review, and 3) approve initial term of the contracts commencing August 28, 2012 through August 27, 2013 with option year 1 being August 28, 2013 through August 27, 2014 and option year 2 being August 28, 2014 through August 27, 2015, as presented and attached. Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 29. RFQ# FAC 12-24 Continuing Contracts for Mechanical/Electrical/Plumbing (MEP) Professional Engineering Services (Revised) Attachment: Attachment: Attachment: Attachment: Scoring Summary and Score Sheets 12-24.pdf Graef-USA Contract.pdf OCI Associates, Inc. Contracts.pdf SGM Engineering, Inc. Contracts.pdf Motions: The Superintendent recommended the Board 1) award continuing contracts for MEP Professional Engineering Services to the top three (3) ranked firms in support of construction projects as follows: #1 Ranked - OCI Associates, Inc., #2 Ranked - Graef-USA, Inc., #3 Ranked - SGM Enginering, Inc.; 2) authorize the Purchasing Department to renew the contracts for two (2) additional one year periods contingent upon - PASS annual contract review, and 3) authorize contracts to commence August 28, 2012 Page 15 of 20 through August 27, 2013, with option year 1 beginning August 28, 2013 through August 27, 2014, and option year 2 beginning August 28, 2014 through August 27, 2015, as presented and attached. Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 30. Declaration of Surplus Property - Damaged, Broken and Obsolete (Revised) Attachment: Surplus list for Disposal August 28 2012.pdf Motions: The Superintendent recommended the School Board declare the attached list of damaged, broken, and/or obsolete equipment as surplus property and authorize staff to dispose of it in a manner consistent with law. - PASS Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye Strategic Planning Page 16 of 20 31. Renewal of Food Services Agreement with FAU for Palm Pointe Lab Charter Attachment: Palm Pointe Food Svc Renewal 2012-13.pdf Motions: The Superintendent recommended the Board approve the the 2012-13 annual renewal of food services agreement with FAU for Palm Pointe Lab Charter School as per the originally - PASS approved contract of August 9, 2011 allowing for annual renewal subject to the agreement of both Parties as contained in the attached renewal letter from FAU. Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 32. Fourth Amendment to Imagine Schools Nau Campus Charter Agreement Attachment: Charter Contract Fourth Amendment Imagine Schools Nau Campus.pdf Attachment: Nau charter amendment 2012 final.pdf Motions: The Superintendent recommended the Board approve the fourth amendment to the Imagine Schools - NAU Campus Charter Agreement to incorporate use of a revised educational plan and curriculum in place of Project Child for the 2012-13 school year as presented. Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS Page 17 of 20 - PASS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye Division of Student Services 33. TSA Renewal Agreement with Brevard Public Schools Attachment: BENNETT BUCKLES TSA BREVARD PUBLIC SHOOLS RENEWAL 12-13-1.pdf Motions: The Superintendent recommended the Board approve the annual agreement with Brevard Public Schools for a Teacher on Special Assignment for work associated with the Access to the Common Core for Exceptional Student Success Project (housed at Brevard Public Schools) as presented. - PASS Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye Facilities and Maintenance 34. Work Authorization with OCI Associates, Inc., for Southern Oaks Middle School Chiller/Ice Plant Design (Revised) Attachment: 06-15-12 Southern Oaks Middle School - Central Plant Retrofit.pdf Motions: The Superintendent recommended the Board Page 18 of 20 approve the Work Authorization with OCI Associates, Inc., for Southern Oaks Middle School Chiller/Ice Plant Design services as presented per the attached. - PASS Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye CONSENT ITEM PULLED FOR SEPARATE VOTE OTHER BUSINESS 35. None SUPERINTENDENT'S UPDATE 36. Reports/Comments Minutes: Deputy Superintendent Sandra Wolfe called on Executive Director Marty Sanders to describe planning stages and safety precautions that were implemented to protect students, staff and facilities during unexpected rainy weather experienced on August 27, 2012 due to a rogue band of stormy weather that separated from Tropical Storm Isaac and hovered over the Treasure Coast. Board members were extremely proud and grateful for Mrs. Wolfe's leadership and the efforts of all employees who went above and beyond to safely return children to their homes. In light of her upcoming retirement at the end of the week, Mrs. Wolfe wanted the Board to know that since she had come to St. Lucie County School District 15 years ago, she had experienced the most rewarding time of her life and she thanked everyone from the bottom of her heart for their support. Mrs. Wolfe said in her heart she was a principal and she would miss them the most but would never lose any sleep because they are who they are and she had tremendous respect for them and for the entire district leadership team. Teachers also held a special place in Mrs. Wolfe's heart for they are the true heroes, they are the ones who shepherd, encourage, and move Page 19 of 20 children to become successful. 37. Stories From Our Schools Minutes: None SCHOOL BOARD MEMBERS' REPORTS 38. Reports/Comments Minutes: Board members commented on the fabulous first day of school and tunnels of hope that welcomed everyone back. They greatly appreciated the professionalism that district staff exhibited during Tropical Storm Isaac. Individually, board members reminded Mrs. Wolfe that she will always be part of the [school district] "family" so even though she's leaving the district, she won't be leaving the family. Her legacy will live on in those she has mentored and inspired during her 40 years in education. Thank you Mrs. Wolfe, from the bottom of our hearts! UNSCHEDULED SPEAKERS 39. Speaker(s) - None (Revised) Minutes: There were no unscheduled speakers. ADJOURNMENT 40. Time Adjourned Minutes: After conducting all business scheduled to come before the Board, Chairman Hilson adjourned the August 28, 2012 Regular Workshop at approximately 5:45 p.m. Note: If a person decides to appeal any decision made by the School Board regarding any matter considered at this meeting or hearing, he/she will need a record of the proceedings. For this purpose, an individual should ensure that a verbatim record of the proceedings is made, at his/her own expense, which record includes the testimony and evidence upon which the appeal is to be based (Sec. 286.0105 F. S.). In compliance with ADA requirements, special needs can be reasonably accommodated by contacting the School Board of St. Lucie County at least ten (10) working days prior to the meeting. Contact the Board’s Assistant by phone 772-429-3914, fax 772-429-7559., or christine.harrison@stlucieschools.org. Telecommunication Device for the Deaf (TDD) is available at 772-429-3919. This agenda may be amended from time to time on an as needed basis. Page 20 of 20