Lines 9 through 21 refer to Direct Delivery of Counseling Program and require no explanation.
Line 22 refers to the following excerpt 5.3. of Policy 2315 Responsive services.
“ The responsive services component consists of activities to meet students' immediate needs. Responsive services may be provided in a direct format through individual and group counseling, including crisis counseling, or indirectly through consultation, peer facilitation or outside referral. Frequently dominated by presenting student issues or school building, community and parental concerns, responsive services may address peer pressure, conflict resolution, family relationships, personal identity issues, grief and loss, suicide, child abuse, substance abuse, school dropout prevention and motivation and achievement concerns. The responsive services provided by the school counselor for students with a severe crisis are usually short term and temporary in nature with the school counselor's area of responsibility being to refer the student to an appropriate community resource/agency, and to serve in a consultative capacity between the resource/agency and the school to assure consistent delivery of services. The school counselor may also assume a major role in developing and serving on a school/community crisis response team.”
Also, under responsive services you would log anytime you ‘response’ to any school staff, parent, community, state or educational agency in relationship to specific student’s academic, career and personal/social development needs.
This would include ‘responding’ to phone calls, letters, and other inquires about students.
Line 24 refers to the
“
School Counseling Program Audit
” as per Policy 2315
4.13. Program audit. A program audit refers to the assessment of the school counseling program on the components of the American School Counselor
Association National Model; the primary purpose for collecting information is to guide future action within the program and to improve future results for students.
WV school counselors are asked to conduct a program audit at least annually in order to determine school program needs and devise action steps to continue to align programs with Policy 2315 and improve program outcomes.
Line 25 “Program Accountability” refers to counselor time used to review, collect, and analyze data to determine effectiveness of various school counseling program activities.
Line 26 “Program Management/Research” refers
to time used by counselor for developing and implementing counseling-related events such as orientation and transition programs, financial aid workshops, career and college planning processes, developmental guidance activities, preventive-focused programs and other student-centered activities. It also includes counselor’s time spent ‘researching’ effective best practices or other available programs to deliver to students or practices for effective working with students and other program management and operation activities that establish, maintain and enhance the total school counseling program
Lines 27 through 31 refers to Policy 2315 5.4. Systems support.

The systems support component consists of the professional development, consultation, collaboration and teaming. School counselors facilitate discussions on school improvement based on examination of data that impacts the success of various groups of students this includes planning and delivery of professional development activities for the school faculty and staff, as well as, the counse lor’s participation in professional development. This also includes presentations to parents, community members and other stakeholders in education and participation as a team member on a school counseling team, advisory council, and other educational teams that benefit students.
Lines 33 through 45 refers to Policy 2315 4.11. Non-counseling activities.
These are described as any activity or duty not related to the development, implementation, or evaluation of the counseling program .
The log specifically identifies common areas counselors report spending time doing to allow you to identify the actual percent of time you are spending in the areas of clerical, administrative, and other.
Lines 46 through 49 refers to leave and travel time.
Line 47 is for official Personal and Sick Leave. Line 49 is designed specifically for counselors who travel from school to school to allow you to document the amount of time you spend traveling each day. The purpose of this section is to separate this time from your actual work day to give and actually percentage of the year you spend in the other categories.