Financial Aid Database
Data Dictionary
FINANCIAL AID
The SBCTC updates the financial aid database quarterly, replacing all records with the latest quarter’s
data. The colleges run an MIS job at the close of each quarter to create these files for the SBCTC.
AWARD DETAIL Table: For each student, the amount of financial aid awarded to that student by code
by award session year, with the award status and amount. The SBCTC does most of its data analysis
from this table.
COLLEGE (PK)
Data Type: text
Size: 3
Allow Null: No
Definition: A three-digit code used to identify each community or technical
college in the state of Washington. College codes begin with the two-digit
district code.
Valid Codes:
STD_ID_NO (PK)
Financial Aid
010
PENINSULA
150
WENATCHEE VALLEY
020
GRAYS HARBOR
160
YAKIMA VALLEY
030
OLYMPIC
170
SPOKANE A DISTRICT
040
SKAGIT VALLEY
171
SPOKANE COMMUNITY
050
EVERETT
172
SPOKANE FALLS
060
SEATTLE A DISTRICT
180
BIG BEND
062
SEATTLE CENTRAL
190
COLUMBIA BASIN
063
SEATTLE NORTH
200
WALLA WALLA
064
SEATTLE SOUTH
210
WHATCOM
065
SEATTLE OC INSTITUTE
220
TACOMA
070
SHORELINE
230
EDMONDS
080
BELLEVUE
240
SOUTH PUGET SOUND
090
HIGHLINE
250
BELLINGHAM
100
GREEN RIVER
260
LAKE WASHINGTON
110
PIERCE DISTRICT
270
RENTON
111
PIERCE / STEILACOOM
280
BATES
112
PIERCE / PUYALLUP
290
CLOVER PARK
121
CENTRALIA
300
CASCADIA
130
LOWER COLUMBIA
890
SBCTC
140
CLARK
895
CIS
Data Type: text
Size: 9
Allow Null: No
Definition: Student Identification Number. This is the nine-digit social security
number for a student.
1
Revised 8/18/14
Financial Aid Database
Data Dictionary
AWD_CODE (PK)
AWD_STATUS (PK)
Data Type: text
Size: 2
Allow Null: No
Definition: Award Code. This is the college-assigned award code for the
types of financial aid. These codes vary from college to college.
Pell is standard across system as “01”
Data Type: text
Size: 1
Allow Null: No
Definition: Award Status. This is the status of a financial aid award. Code 2
is used for system reporting including, but not limited to: IPEDS, Opportunity
Grant, Perkins, Work First, Worker Retraining
Note: The award status codes above 5 are college defined. Please check with
your Financial Aid office to see how they have them defined.
Valid Codes:
1
Offered
2
Accepted
Used for System Reporting including, but not limited to:
 IPEDS
 Opportunity Grant
 Perkins
 Work First
 Worker Retraining
3
Certified or Offered
4
Cancelled by staff
5
Award rejected or cancelled
AWD_AMT
YR_SES (PK)
Financial Aid
Data Type: number
Size: decimal Precision: 8 Scale: 2
Allow Null: No
Definition: Award Amount. This is the dollar amount of the financial aid
award.
Data Type: text
Size: 4
Allow Null: No
Definition: Award Session. This is the year quarter of the financial aid award.
For example, in 2009-10, the award sessions are A901 (Summer), A902 (Fall),
A903 (Winter), A904 (Spring), and A905 (Summer 2).
For reporting purposes, the SBCTC combines Summer2 from the previous
year with Summer from the reporting year. For example, if reporting Summer
2009-10, A895 is combined with A901. If reporting the entire 2009-10 year,
SBCTC includes A895 and A901-A904.
2
Revised 8/18/14
Financial Aid Database
Data Dictionary
TRANS_DATE
AWD_SUB_CODE
STD_CODE
Moved from
AWARD_CODES table to
AWARD_DETAIL table
effective B01
STATUS
Added to AWARD_DETAIL
table effective B01
Financial Aid
Data Type: text
Size: 8
Allow Null: Yes
Definition: Transaction Date. This is the last date an award amount was
changed or the date of the initial award if no change was made.
Data Type: text
Size: 6
Allow Null: Yes
Definition: Award Sub Code. This is the budget program code related to the
financial aid award.
Data Type: text
Size: 2
Allow Null: Yes
Definition: Standard Code. This is a two-digit code assigned by SBCTC. It is
SBCTC’s translation of the college-assigned Award Code (AWD_CODE) to a
common coding structure for use in IPEDS reporting and analysis by SBCTC.
For a list of valid codes, see STANDARD AWARD CODES Table at the bottom
of this document.
Data Type: text
Size: 3
Allow Null: No
Definition: Status of financial aid award
Valid Codes:
O
Aid Awarded/Offered
R
Aid Received/Accepted
X
Other
3
Revised 8/18/14
Financial Aid Database
Data Dictionary
AWARD CODES Table: for every college, the financial aid award codes used, along with the names and
type of award. This table also includes a standard code created by the SBCTC to make it easier to
summarize data on a system level.
COLLEGE (PK)
Data Type: text
Size: 3
Allow Null: No
Definition: A three-digit code used to identify each community or technical
college in the state of Washington. College codes begin with the two-digit
district code.
Valid Codes:
AWD_CODE (PK)
AWD_NAME
Financial Aid
010
PENINSULA
150
WENATCHEE VALLEY
020
GRAYS HARBOR
160
YAKIMA VALLEY
030
OLYMPIC
170
SPOKANE A DISTRICT
040
SKAGIT VALLEY
171
SPOKANE COMMUNITY
050
EVERETT
172
SPOKANE FALLS
060
SEATTLE A DISTRICT
180
BIG BEND
062
SEATTLE CENTRAL
190
COLUMBIA BASIN
063
SEATTLE NORTH
200
WALLA WALLA
064
SEATTLE SOUTH
210
WHATCOM
065
SEATTLE OC INSTITUTE
220
TACOMA
070
SHORELINE
230
EDMONDS
080
BELLEVUE
240
SOUTH PUGET SOUND
090
HIGHLINE
250
BELLINGHAM
100
GREEN RIVER
260
LAKE WASHINGTON
110
PIERCE DISTRICT
270
RENTON
111
PIERCE / STEILACOOM
280
BATES
112
PIERCE / PUYALLUP
290
CLOVER PARK
121
CENTRALIA
300
CASCADIA
130
LOWER COLUMBIA
890
SBCTC
140
CLARK
895
CIS
Data Type: text
Size: 2
Allow Null: No
Definition: Award Code. This is award code assigned by the college for the
types of financial aid. These codes vary from college to college.
Data Type: text
Size: 26
Allow Null: Yes
Definition: Award Name. This is the name or title for the college-assigned
award code. These vary from college to college.
4
Revised 8/18/14
Financial Aid Database
Data Dictionary
AWD_TYPE
Data Type: text
Size: 2
Allow Null: Yes
Definition: Award Type. This is the type of financial aid award and this data
element varies from college to college.
Valid Codes:
AWD_NAME_
SHORT
STD_CODE
Moved from
AWARD_CODES table to
AWARD_DETAIL table
effective B01
IPEDS_CAT
Retired effective B01
GT Grant
GS Guaranteed Student Loan
LN Loan
SC Scholarship
TA Tuition Assistance
WK Work Study
Data Type: text
Size: 8
Allow Null: Yes
Definition: Award Name Short. This is a shortened name for the type of
award, with a length of 8 characters.
Data Type: text
Size: 2
Allow Null: Yes
Definition: Standard Code. This is a two-digit code assigned by SBCTC. It is
SBCTC’s translation of the college-assigned Award Code (AWD_CODE) to a
common coding structure for use in IPEDS reporting and analysis by SBCTC.
For a list of valid codes, see STANDARD AWARD CODES Table at the bottom
of this document.
Data Type: text
Size: 9
Allow Null: Yes
Definition: IPEDS Category.
Example of Use: This category code is used to identify the different types of
aid that are used in IPEDS reporting.
For a list of valid IPEDS categories, see STANDARD AWARD CODES Table
at the bottom of this document.
AWARD SUMMARY Table: for each student, the dollar amount awarded for financial aid during the year
(derived from the AWARD_DETAIL table where AWD_STATUS = “2”).
STD_ID_NO
Financial Aid
Data Type: text
Size: 9
Allow Null: No
Definition: Student Identification Number. This is the nine-digit social
security number for a student.
5
Revised 8/18/14
Financial Aid Database
Data Dictionary
YTD_TOTAL
Data Type: number
Size: decimal Precision: 8 Scale: 2
Allow Null: Yes
Definition: Year to Date Total. This is the year to date dollar amount
awarded in financial aid to a student.
MASTER Table: For every student (by college), demographic information about the student. The
SBCTC typically links to the STUDENT Table for demographic information, rather than to the MASTER
Table. However, some of these data elements are unique to this table.
COLLEGE (PK)
Data Type: text
Size: 3
Allow Null: No
Definition: A three-digit code used to identify each community or technical
college in the state of Washington. College codes begin with the two-digit
district code.
Valid Codes:
STD_ID_NO (PK)
Financial Aid
010
PENINSULA
150
WENATCHEE VALLEY
020
GRAYS HARBOR
160
YAKIMA VALLEY
030
OLYMPIC
170
SPOKANE A DISTRICT
040
SKAGIT VALLEY
171
SPOKANE COMMUNITY
050
EVERETT
172
SPOKANE FALLS
060
SEATTLE A DISTRICT
180
BIG BEND
062
SEATTLE CENTRAL
190
COLUMBIA BASIN
063
SEATTLE NORTH
200
WALLA WALLA
064
SEATTLE SOUTH
210
WHATCOM
065
SEATTLE OC INSTITUTE
220
TACOMA
070
SHORELINE
230
EDMONDS
080
BELLEVUE
240
SOUTH PUGET SOUND
090
HIGHLINE
250
BELLINGHAM
100
GREEN RIVER
260
LAKE WASHINGTON
110
PIERCE DISTRICT
270
RENTON
111
PIERCE / STEILACOOM
280
BATES
112
PIERCE / PUYALLUP
290
CLOVER PARK
121
CENTRALIA
300
CASCADIA
130
LOWER COLUMBIA
890
SBCTC
140
CLARK
895
CIS
Data Type: text
Size: 9
Allow Null: No
Definition: Student Identification Number. This is the nine-digit social
security number for a student.
6
Revised 8/18/14
Financial Aid Database
Data Dictionary
STATE
Data Type: text
Size: 2
Allow Null: Yes
Definition: State. This is the two-character code for the student’s state of
residence.
BIRTHDATE
Data Type: text
Size: 8
Allow Null: Yes
Definition: Student Birth Date. The student’s birth date in the format
YYYYMMDD.
ELIG_CODE
Data Type: text
Size: 2
Allow Null: Yes
Definition: Eligibility Code. This is a code in the SAFERS Academic
Progress Module to determine if a student is eligible for all aid, eligible for only
certain programs, or ineligible. The SBCTC does not use this data element.
RACE
Data Type: text
Size: 1
Allow Null: Yes
Definition: Race/Ethnic Background. This is the race/ethnic background of
the student.
SEX
Valid Codes:
1
Asian
2
African American
3
American Indian
4
Hispanic
5
Pacific Islander
6
White
7
Native Hawaiian or
Other Pacific Islander
8
Alaska Native
9
Multi-Racial
0
Other Race
Blank Not Reported
Data Type: text
Size: 1
Allow Null: Yes
Definition: Sex. This is the gender of the student.
Valid Codes:
M
Male
F
Female
Blank Not Reported
Financial Aid
7
Revised 8/18/14
Financial Aid Database
Data Dictionary
GRAD_YRMO
DEP_INDEP_CD
FAMILY_INCOME
FAMILY_CNTRIB
MARITAL_STAT
NO_DEP
SES_YR_START
Financial Aid
Data Type: text
Size: 8
Allow Null: Yes
Definition: Graduation Year/Month. This is the year and month when a
student expects to graduate. The format is YYYYMMDD.
Data Type: text
Size: 1
Allow Null: Yes
Definition: Dependent, Independent Code. This is a code that indicates if a
student is independent of his or her parents or not.
Valid Codes:
I
Independent
D
Dependent
Data Type: number
Size: long integer
Allow Null: No
Definition: Family Income. This is the total income for both the student and
parents combined.
Data Type: number
Size: long integer
Allow Null: No
Definition: Family Contribution. This is the total family income minus the
student’s contribution.
Data Type: text
Size: 2
Allow Null: Yes
Definition: Marital Status. This is the marital status of the student.
Valid Codes:
DV Divorced
MD Married
SG Single
SP Single Parent
Data Type: number
Size: byte
Allow Null: No
Definition: Number of Dependents. This is the number of people in the
student’s household minus the student if not married, or minus the student and
spouse if married. For example, a married student with 3 in the household
would have a 1 in the NO_DEP field.
Data Type: text
Size: 4
Allow Null: Yes
Definition: Session Start Year/Quarter. This is the first year quarter that an
award was given in the year, usually Summer Quarter. The first three
positions are the year, and the last position is the quarter. For example, Fall
Quarter 1998 would be 9892. If disbursements for financial aid awards are
made using monies from the previous academic year but are not received by
the student until summer quarter of the following academic year, a year quarter
ending with a “5” (for example, 9785) is used.
8
Revised 8/18/14
Financial Aid Database
Data Dictionary
SES_YR_END
STD_INCOME
STD_CONTRIB
STD_NEED
YR_IN_SCH
STD_BUD_AMT
BUD_MOS
Financial Aid
Data Type: text
Size: 4
Allow Null: Yes
Definition: Session End Year/Quarter. This is the last year quarter of an
award year, usually Spring Quarter. The first three positions are the year, and
the last position is the quarter. For example, Fall Quarter 1998 would be 9892.
If disbursements for financial aid awards are made using monies from the
previous academic year but are not received by the student until summer
quarter of the following academic year, a year quarter ending with a “5” (for
example, 9785) is used. Disbursements of this kind must be made before July
1.
Data Type: number
Size: long integer
Allow Null: No
Definition: Student Income. This is the student’s total income, including both
taxed and untaxed amounts.
Data Type: number
Size: long integer
Allow Null: No
Definition: Student Contribution. This is the student’s portion of the total
family income.
Data Type: number
Size: long integer
Allow Null: No
Definition: Student Need. This is the total budgeted amount of financial aid,
plus or minus any amount in the budget supplemental income field.
Data Type: text
Size: 1
Allow Null: Yes
Definition: Year In School. This is the student’s year in school.
Valid Codes:
0 First Year (freshman)
1 Second Year (sophomore)
2 Third Year (Junior)
3 Fourth Year (senior)
4 Fifth Year (other undergraduate student)
5 Six Year (first year graduate student)
6 Seventh Year (second year graduate student)
7 Eighth Year (third year graduate student)
8 Ninth Year (beyond third year graduate student)
Data Type: number
Size: long integer
Allow Null: No
Definition: Student Budgeted amount. This is the budgeted amount assigned
by a college for a student’s financial aid.
Data Type: number
Size: decimal Precision: 3 Scale: 1
Allow Null: No
Definition: Budgeted Months. This is the number of months a student will
attend for the budgeted amount of financial aid.
9
Revised 8/18/14
Financial Aid Database
Data Dictionary
STATUS
VETERAN_STAT
Data Type: text
Size: 2
Allow Null: Yes
Definition: Student Status. This is the student’s status in the financial aid
process.
Valid Codes:
IN Independent, not in verification
IV Independent, in verification
DE Dependent, not in verification
DV Dependent, in verification
SS Student without FAF data but in SMS
Data Type: text
Size: 1
Allow Null: Yes
Definition: Veteran Status. This is the student’s veteran status.
Valid Codes:
1
Veteran
2
Not a Veteran
Blank Not a Veteran
Financial Aid
10
Revised 8/18/14
Financial Aid Database
Data Dictionary
NEED Table: For each applicant for financial aid (by college), selected demographic information, income
information, and other benefits. Not all applicants are included in the AWARD DETAIL or MASTER
Tables.
COLLEGE (PK)
Data Type: text
Size: 3
Allow Null: No
Definition: A three-digit code used to identify each community or technical
college in the state of Washington. College codes begin with the two-digit
district code.
Valid Codes:
STD_ID_NO (PK)
PAR_HSLD_COL
Financial Aid
010
PENINSULA
150
WENATCHEE VALLEY
020
GRAYS HARBOR
160
YAKIMA VALLEY
030
OLYMPIC
170
SPOKANE A DISTRICT
040
SKAGIT VALLEY
171
SPOKANE COMMUNITY
050
EVERETT
172
SPOKANE FALLS
060
SEATTLE A DISTRICT
180
BIG BEND
062
SEATTLE CENTRAL
190
COLUMBIA BASIN
063
SEATTLE NORTH
200
WALLA WALLA
064
SEATTLE SOUTH
210
WHATCOM
065
SEATTLE OC INSTITUTE
220
TACOMA
070
SHORELINE
230
EDMONDS
080
BELLEVUE
240
SOUTH PUGET SOUND
090
HIGHLINE
250
BELLINGHAM
100
GREEN RIVER
260
LAKE WASHINGTON
110
PIERCE DISTRICT
270
RENTON
111
PIERCE / STEILACOOM
280
BATES
112
PIERCE / PUYALLUP
290
CLOVER PARK
121
CENTRALIA
300
CASCADIA
130
LOWER COLUMBIA
890
SBCTC
140
CLARK
895
CIS
Data Type: text
Size: 9
Allow Null: No
Definition: Student Identification Number. This is the nine-digit social security
number for a student.
Data Type: number
Size: byte
Allow Null: No
Definition: Number of People in Parent Household in College. This is the
number of people who reside in the parent’s household who are going to be in
college at least half time during the academic year for which the student is
applying for financial aid.
11
Revised 8/18/14
Financial Aid Database
Data Dictionary
PAR_HSLD
PAR_INC
PAR_INC_TAX
PAR_INC_UNTAXED
PAR_ADDL_FIN_INF
STD_HSLD
STD_HSLD_COL
STD_INC
Financial Aid
Data Type: number
Size: byte
Allow Null: No
Definition: People in Parent Household. This is the number of family
members being supported by the parents more than 50% during the base year.
Data Type: number
Size: long integer
Allow Null: No
Definition: Parent Income. This is the parent’s income (earned from work) for
the base year.
Data Type: number
Size: long integer
Allow Null: No
Definition: Parent Income Tax. This is the amount of income tax paid (not
withheld) from the parents in the prior year tax return.
Data Type: number
Size: long integer
Allow Null: No
Definition: Parents’ Untaxed Income Total Calculated by CPS. This amount is
calculated by the CPS as the sum of Parents Pension Payments, IRA
Payments, Child Support Received, Interest Income, IRA Distributions, Untaxed
Pensions, Military/Clergy Allowances, Veterans Noneducation Benefits, and
Other Untaxed Income rather than provided by the applicant. If greater than
99,999 set to 99,999. Added in A90.
Data Type: number
Size: long integer
Allow Null: No
Definition: Parents’ Additional Financial Information Total Calculated by CPS.
This amount is calculated by the CPS as the sum of Parent’s Education Credits,
Child Support Paid, Need-Based Employment, and Grant Scholarship Aid
rather than provided by the applicant. If greater than 99,999 set to 99,999.
Added in A90.
Data Type: number
Size: byte
Allow Null: No
Definition: Student Household Size. This is the number of people in the
independent student’s household who are being supported more than 50% of
the year.
Data Type: number
Size: byte
Allow Null: No
Definition: Number of People in Student Household in College. This is the
number of people in the independent student’s household who are going to be
in college at least half time during the academic year for which the student is
applying for financial aid.
Data Type: number
Size: long integer
Allow Null: No
Definition: Student Income. This is the student’s income (earned from work)
in the base year for which the student is applying for financial aid.
12
Revised 8/18/14
Financial Aid Database
Data Dictionary
STD_INC_TAX
VET_BENE_TYPE
VET_BENE_RCV
STD_INC_UNTAXED
STD_ADDL_FIN_INF
Financial Aid
Data Type: number
Size: long integer
Allow Null: No
Definition: Student Income Tax. This is the amount of income tax paid (not
withheld) from the independent student’s prior year tax return.
Data Type: text
Size: 1
Allow Null: Yes
Definition: Type of Veterans Benefits. Added in A90.
Valid Codes:
1=Montgomery GI Bill – Active Duty (Chapter 30)
2=Post-9/11 GI Bill (Chapter 33)
3=Montgomery GI Bill – Selected Reserve (Chapter 1606)
4=Reserve Educational Assistance Program (Chapter 1607)
5=Vocational Rehabilitation and Employment (Chapter 31)
6=Dependents’ Educational Assistance (Chapter 35)
7=Any other type of veterans education benefits
Blank
Data Type: text
Size: 1
Allow Null: Yes
Definition: Receiving Veterans Benefits. Added in A90.
Valid Codes:
1=Yes
2=No
Blank
Data Type: number
Size: long integer
Allow Null: No
Definition: Students’ Untaxed Income Total Calculated by CPS. This amount
is calculated by the CPS as the sum of Students Pension Payments, IRA
Payments, Child Support Received, Interest Income, IRA Distributions, Untaxed
Pensions, Military/Clergy Allowances, Veterans Noneducation Benefits, Other
Untaxed Income, and Other Non-Reported Money Received rather than
provided by the applicant. If greater than 99,999 set to 99,999. Added in A90.
Data Type: number
Size: long integer
Allow Null: No
Definition: Students’ Additional Financial Information Total Calculated by CPS.
This amount is calculated by the CPS as the sum of Student’s Education
Credits, Child Support Paid, Need-Based Employment, and Grant Scholarship
Aid rather than provided by the applicant. If greater than 99,999 set to 99,999.
Added in A90.
13
Revised 8/18/14
Financial Aid Database
Data Dictionary
STD_SEX
STD_BIRTH
COLLEGE_
CHOICES(1)
COLLEGE_
CHOICES(2)
COLLEGE_
CHOICES(3)
COLLEGE_
CHOICES(4)
COLLEGE_
CHOICES(5)
COLLEGE_
CHOICES(6)
Financial Aid
Data Type: text
Size: 1
Allow Null: Yes
Definition: This is the student’s gender.
Valid Codes:
1
Male
2
Female
Blank Not Reported
Data Type: text
Size: 8
Allow Null: Yes
Definition: Student Birth Date. The student’s birth date in the format
YYYYMMDD.
Data Type: text
Size: 6
Allow Null: Yes
Definition: Student College Choice #1. The Title IV Institution Code of a
college that the student wants the financial aid data sent to. Students may
choose up to 6 colleges. See COLLEGE CHOICE Table for codes.
Data Type: text
Size: 6
Allow Null: Yes
Definition: Student College Choice #2. The Title IV Institution Code of a
college that the student wants the financial aid data sent to. Students may
choose up to 6 colleges. See COLLEGE CHOICE Table for codes.
Data Type: text
Size: 6
Allow Null: Yes
Definition: Student College Choice #3. The Title IV Institution Code of a
college that the student wants the financial aid data sent to. Students may
choose up to 6 colleges. See COLLEGE CHOICE Table for codes.
Data Type: text
Size: 6
Allow Null: Yes
Definition: Student College Choice #4. The Title IV Institution Code of a
college that the student wants the financial aid data sent to. Students may
choose up to 6 colleges. See COLLEGE CHOICE Table for codes.
Data Type: text
Size: 6
Allow Null: Yes
Definition: Student College Choice #5. The Title IV Institution Code of a
college that the student wants the financial aid data sent to. Students may
choose up to 6 colleges. See COLLEGE CHOICE Table for codes.
Data Type: text
Size: 6
Allow Null: Yes
Definition: Student College Choice #5. The Title IV Institution Code of a
college that the student wants the financial aid data sent to. Students may
choose up to 6 colleges. See COLLEGE CHOICE Table for codes.
14
Revised 8/18/14
Financial Aid Database
Data Dictionary
STD_MARITAL
STD_STATE
GRADE_LEVEL_PA
GRADE_LEVEL_MA
STD_RACE
Data Type: text
Size: 1
Allow Null: Yes
Definition: Student Marital Status. This is the student’s marital status.
Valid Codes:
1
Not married
2
Married
3
Separated
Data Type: text
Size: 2
Allow Null: Yes
Definition: Student State. This is the two-character state where the student
resides.
Data Type: text
Size: 1
Allow Null: Yes
Definition: Father’s Highest Grade Level. This is the highest grade completed
by the student’s father.
Valid Codes:
1 Kindergarten through 8th grade
2 Grades 8-12
3 College
4 Unknown
Data Type: text
Size: 1
Allow Null: Yes
Definition: Mother’s Highest Grade Level. This is the highest grade completed
by the student’s mother.
Valid Codes:
1 Kindergarten thru 8th grade
2 Grades 8-12
3 College
4 Unknown
Data Type: text
Size: 1
Allow Null: Yes
Definition: Student Race. This is the race/ethnic background of the student.
The codes are:
1
2
3
4
6
0
Blank
Financial Aid
Asian/Pacific Islander
African American
Native American
Hispanic
White
Other Race
Not Reported/Unknown
15
Revised 8/18/14
Financial Aid Database
Data Dictionary
COLLEGE-CHOICE Table: This is the TITLE IV institution number, name, and state where a student
would like to have his or her financial award sent to.
INST_NUM (PK)
INST_NAME
STATE
Data Type: text
Size: 6
Allow Null: No
Definition: Institution Number. This is the Title IV institution code.
Data Type: text
Size: 75
Allow Null: Yes
Definition: Institution Name. This is the Title IV institution name.
Data Type: text
Size: 2
Allow Null: Yes
Definition: Institution State. This is the two-character state where the Title IV
institution is located.
YRQ_ADDED
Field added effective B01
STANDARD AWARD CODES Table: This is a lookup table for the SBCTC-assigned standard award
codes.
STD_CODE
(PK)
Data Type: text
Size: 2
Allow Null: No
Definition: Standard Code. This is a two-digit code assigned by SBCTC. It is SBCTC’s
translation of the college-assigned Award Code (AWD_CODE) to a common coding
structure for use in IPEDS reporting and analysis by SBCTC.
For a list of valid codes, see STANDARD AWARD CODES Table at the bottom of this
document.
STANDARD
_AWARD_
CATEGORY
Data Type: text
Size: 47
Allow Null: Yes
Definition: Standard Award Category. This is the name or title given to the SBCTCassigned Standard Code.
For a list of standard award categories, see STANDARD AWARD CODES Table at the
bottom of this document.
Financial Aid
16
Revised 8/18/14
Financial Aid Database
Data Dictionary
IPEDS_CAT
Data Type: text
Size: 9
Allow Null: Yes
Definition: IPEDS Category (short title).
Example of Use: This is an abbreviated version of the IPEDS category that makes it easy
to query for the different types of aid that are used in IPEDS reporting.
For a list of valid IPEDS categories, see STANDARD AWARD CODES Table at the
bottom of this document.
IPEDS_
CATEGORY
Data Type: text
Size: 19
Allow Null: Yes
Definition: IPEDS Category (full title).
Example of Use: This is the full IPEDS category title that identifies the different types of
aid that are used in IPEDS reporting.
For a list of valid IPEDS categories, see STANDARD AWARD CODES Table at the
bottom of this document.
SBCTC STANDARD AWARD CODES Table
STD_CODE
01
02
03
04
05
06
07
10
11
12
13
20
21
22
23
24
25
30
31
Financial Aid
Standard Award Name
Federal Pell Grant
Federal SEOG
Bureau of Indian Affairs
Gear-Up
Academic Competitiveness Grant (ACG)
SMART Grant
TRiO Student Support Services Scholarship
2.5/3.5% Waiver/Grant
Institutional Grant or Waivers
3% Waiver
Opportunity Grants
Perkins Loan
2.5/3.5% College Loan
Nursing Loan
Federal Unsubsidized Stafford/Direct
Federal Stafford Subsidized/Direct
Private or alternative loans to students
State Need Grant
Washington Promise Scholarship
17
IPEDS Category
FEDERAL_GRANT_PELL
FEDERAL_GRANT_OTHER
FEDERAL_GRANT_OTHER
FEDERAL_GRANT_OTHER
FEDERAL_GRANT_OTHER
FEDERAL_GRANT_OTHER
FEDERAL_GRANT_OTHER
INSTITUTIONAL
INSTITUTIONAL
INSTITUTIONAL
INSTITUTIONAL
LOAN_FEDERAL
LOAN_FEDERAL
LOAN_FEDERAL
LOAN_FEDERAL
LOAN_FEDERAL
LOAN_OTHER
STATE
STATE
Revised 8/18/14
Financial Aid Database
Data Dictionary
32
33
34
35
36
37
38
39
40
41
42
89
90
91
92
93
94
95
Financial Aid
Workforce Training TCA
Workforce Training Tuition and Books
Workforce Training Childcare and Transportation
WorkFirst Tuition and Books
Washington Scholars
Health Professional Scholarships
WAVE Awards
Passport to College Promise
Basic Food Employment and Training (BFET)
College Bound Scholarship
Opportunity Scholarship
Private or outside grants/scholarships
2.5/3.5% College Work Study
Federal Work Study
State Work Study
Federal Plus
WorkFirst Work Study
Veterans Benefits
18
STATE
STATE
STATE
STATE
STATE
STATE
STATE
STATE
STATE
STATE
STATE
PRIVATE
N/A
FEDERAL_WORK_STUDY
N/A
N/A
N/A
N/A
Revised 8/18/14