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Certified List Conference
August 23, 2012
OVERVIEW
• Efficiencies
• Automation
• Communication
EFFICIENCIES
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Monitoring
• Position Code Accuracy
• Master Schedule Accuracy
• Pending and October 1 Webpages
• For Educator:
http://wvde.state.wv.us/certification/
• For County Personnel:
https://wveis.k12.wv.us/certcheck/login.cfm?so=opp
• Submit County Lookup Logon Request:
https://wveis.k12.wv.us/certcheck/requestlogin.cfm
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Checklists
AUTOMATION
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• Phase I (December 2012)
– Fee Reimbursements
– User Interface
– Application
• Phase II (Spring 2013)
– Electronic Documents
– Electronic Signature
• Phase III (Summer 2013)
– Online Payment
– Online Certificate
FY2013 Fee Reimbursement Processing System
• New fee reimbursement application processing system (Forms 32, 33, 36, and 37) will begin after August 13, 2012.
• All reimbursement status information (approved or denied) will be available to counties online only through West Virginia Education Information System (WVEIS) on the Web (WOW). – This application IS NOT available in green screen WVEIS. It is available ONLY in WOW.
• Applicants will view their reimbursement application(s)
status online only at https://wveis.k12.wv.us/certcheck/.
• Already have a WOW account? Designated individual should contact the RESA or County WVEIS and request access to the "Reimbursements" menu item. Permission from the supervisor also may be required.
• All state‐approved reimbursement amounts for these applications will be displayed online only. • The county may reimburse the applicant for the amount as soon as it is displayed online. • The state will reimburse the county for the state‐
approved amount through a grant at the end of each fiscal year.
• Each county should maintain a copy of any fee reimbursement application submitted to the WVDE. (applicant must request copy in writing and submit the $5.00 processing fee. Due to the high volume of reimbursement and other applications now received, the Office of Professional Preparation will no longer be able to fax copies of reimbursement applications directly to the counties.
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COMMUNICATION
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PDF Courtesy Copies (Pilot phase)
Email Requests for documentation
Holds – placed upon receipt Review – when all holds released
Phone schedule
Fee transfer – limited basis
Form 7 Requests (Fall 2012)
Waiver Requests (Fall 2012)
Reminders
• Send processing fee with application
• Request via email an original certificate for a new hire as a written request is needed in order to reflect the new county in our system and also to be able to scan the request into our records
• Write or stamp “previously faxed” on the original app (if app was faxed prior to original arriving) • Verify that Part 2 – Disclosure of Background Information questions have been answered before the Superintendent signs off on this application.
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• Teacher‐in‐Residence
• American Sign Language Alternative Certification
• Alternative education programs
• Clinical in virtual school setting
• Praxis table updates
• Teacher‐in‐Resident Permit
• Student Teaching Permit
• Career and Technical Education Endorsements (6)
• Non‐US Citizen Permit
• Consultative Special Education teacher
• OOS license used for renewal
• IHE recommendation (12 months)
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Event Planner and Design Production (7024)
Industrial Fire Management (7060)
Parks and Recreation Management (0227)
Oil and Gas Production (7430)
Massage Therapy (7625)
Social Services Occupations (7185)
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Questions?
Thank you!
Lisa D. Hedrick
Executive Director/OPP
lhedrick@access.k12.wv.us
1‐800‐982‐2378
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