July 2012 OSP Call Notes
Agenda
1. General Announcements – Lanai Jennings
2. On-Site Monitoring Visits 2012-2013 – Ghaski Browning
3. High Cost/High Acuity Applications – Debbie Ashwell
Materials:
o PowerPoint distributed Wednesday, July 18, 2012, on the special education listserv for
agenda item three
o Summary notes of call contents will be distributed on the special education listserv
o If you are a new special education director, please call 558-2696 and talk with Jacqui Veres
to be connected to the listserv, if you are not already receiving these email communications.
Expect weekly communications through the listserv as well as periodic memos.
1. General Announcements
A. All mail should be directed to Room 304. OSP staff no longer occupies Room 330. The
only OSP fax number is now 304.558.3741 for Room 304.
B. Meetings and Conferences:
Special Education Leadership Academy: Seminars geared toward new directors.
August 8 and 9, 2012 at the RESA 7 Lab in Clarksburg, WV (repeat sessions).
Topics Include: Second Month & December Child Count and Medicaid
o Contact Kathy Hudnall at 304.558.2696 or khhudnal@access.k12.wv.us,
if you would still like to register. Space is available for both sessions;
however, we have fewer participants registered for Wednesday, August
8, 2012.
Special Education Leadership Conference – September 19th-20th in Charleston, WV
The Special Education Leadership Conference will be held September 19 and 20, 2012,
at the Embassy Suites in Charleston, West Virginia. Topics include updates on Section
504, discipline, co-teaching, digital resources and Support for Personalized Learning
(SPL) school implementation.
o Contact Kathy Hudnall at 304.558.2696 or khhudnal@access.k12.wv.us.
WV CASE 2012 Conference
The CEC-CASE Conference will be held on Wednesday, October 17, 2012, at Lakeview
in Morgantown, West Virginia. Howard Sueffer will be the keynote speaker. The
WVCEC Conference will be held on Thursday and Friday, October 18-19, 2012,
following the CEC-CASE conference.
o Contact Lesa Hines at 304.624.6554 (ext 229) or
lhines@access.k12.wv.us .
C. Data Updates:
o
Data verification and analyses: Look for emails from Lanai Jennings, data coordinator,
for:
1) Personnel Report
2) Discipline Report
3) Exit Report
In these emails, OSP will be asking you to respond to edit checks / possible data inaccuracies
/ year-to-year reports and to verify counts. These emails are significant because they directly
impact the Annual Desk Audit and graduation (Indicator 1 and AYP results) and dropout
(Indicator 2) rates.
o
Exit Survey: One Year Follow Up Report / Indicator 14
Lanai Jennings is sending you a list of all students who have responded to the survey.
Districts must have at least a 5% response rate to meet timely and accurate data status for
Indicator 20 in your Annual Determination Status.
o
Indicator 11: Initial Timelines Report: Double check with your data input staff to ensure all
2011-2012 evaluation data / and IEP information are current in WVEIS as they relate to the
timeline report.
o
Indicator 8: Parent surveys are being distributed by our new contractor (Measurement
Incorporated). Surveys are to be returned by August 31, 2012. Encourage parents to return
the surveys (e.g., automated phone messages, emails, mailings etc.).
2. On-Site Monitoring Visits 2012-2013
o Letters were mailed from OSP on Thursday, July 19, 2012, to sixteen districts that will be
monitored during the 2012-2013 monitoring cycle. Notice of the actual dates will be
provided two weeks prior to the on-site visits. The monitoring notification should arrive
to select districts within 2-3 business days. The letter invites the special education
director to the Compliance Monitoring Training to be held on September 21, 2012, at the
Embassy Suites in Charleston, WV. Districts to be monitored are encouraged to include
an assistant superintendent and/or principal in the training. Other special education
directors, especially guest monitors and RESA directors, are also welcome to register.
Contact Ghaski Browning, glee@access.k12.wv.us, or your assigned monitor at
304.558.2696 or by email if you have questions.
o
OSP Monitor Assignments were reviewed for SY 2012-2013 and are as follows:
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o
o
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RESA 1 – Susan Beck
RESA 2 – Allen Sexton
RESA 3 – Matt Dotson
RESA 4 – Susan Beck
RESA 5 – Anne Monterosso
RESA 6 – Anne Monterosso
RESA 7 – Allen Sexton
RESA 8 – Matt Dotson
OOEP/WVSDB – Debbie Ashwell
3. High Cost/High Acuity Applications
See PowerPoint for all information presented. Contact Debbie Ashwell at 304.558.2696 or
dashwell@access.k12.wv.us with questions.
Next Month’s call:
August 16, 2012, at 2PM with the following agenda:
 Assistive Technology Grants
 OSP Data Report Calendar
 District Self-Assessment