E ucation
MATTERS
A Drop-Out Prevention Innovation Zone Grant
submitted by
Cabell County Schools
to the
West Virginia Department of Education
August 31, 2012
West Virginia Department of Education
Innovation Zone and Drop-Out Prevention Grant
Please fill out all appropriate boxes and respond to all questions.
The application and plan must be in 12 pt. font and is limited to 20 pages.
Application is due by 4:00 p.m. August 31, 2012
Section 1- Applicant Information
Name of entity applying: Cabell County Schools
County: Cabell
Principal: N / A
Contact Name & Title: Sherri Woods, Director of Student Support Services
Phone: 304-528-5207
Email: shwoods@access.k12.wv.us
Number of students served/affected by plan: It is estimated that annually, this grant would impact
13,651 students
N umber of teachers involved/affected by plan: N/ A
Number of service personnel involved/affected by plan: N/ A
Please place a check beside the appropriate entity(ies) applying for innovation zone designation
_ _School
_ _ Department or Subdivision of School
_ _ Coalition of Schools (fill out multiple listings below)
_ _ Higher Education Institution (*must check another entity)
_ _ Feeder System of Schools
---.X... District Application
Please place a check beside the appropriate grant for which you are applying
Innovation Zone Grant
__X_ Dro -Out Prevention Grant must include communi
LEADERSHIP TEAM MEMBERS
Identify the school or consortium's leadership team. For dropout prevention grants, the leadership team
should include communi
artners add additional lines as necessa
Name
Title
Cabell County Superintendent, Education Matters member
William A. Smith
Geraldine J. Sawrey Assistant Superintendent/Education Matters member
Sherri Woods
Director of Student Services/Education Matters member
Sara Blevins
Coordinator of Education Matters Community Initiative
Laura P. Gilliam
Exec Dir River Cities United Way/Education Matters member
Lena Burdette
Success By Six Coordinator/Education Matters member
Bill O'Dell
Positive Power Coordinator/Education Matters member
Kim Lewis
Executive Director, GoodwilllndustrieslEducation Matters
Member
Mark Spencer
CCPS Attendance Worker/ Education Matters member
rJ~u_d_g_e~P~a_u_/~~_a~_~_el_'_~C_ifC_U~ft_C~O~Url_J~U~d~ge-=~~_ _ _~~~~_~~~~~~~~~~~~~~~~[+Laura Wyant
Prestera Mental Health Services representative to Education
Matters
Please ensure you have all of the supporting documents required completed and a
~ Record of Commitment from Staff, Parent, and LSIC Council
this application
~ Local Educational Agency Report of Support or Concerns
~ Multiple Community Partner Records of Commitment for Dropout Grants
1
Section 2- Abstract and Waiver Requests
Provide a project summary that briefly describes the project’s vision, goals, activities, and key features for
student success that will be addressed. Please limit the length of the abstract to the text box found on this
page only.
Project Vision: In December of 2011, the drop-out Innovation Zone grant, ABC/123 was approved. While the name of the
consortium has now taken a different name, Education Matters! the vision remains the same: to ignite and sustain community
transformation so all stakeholders understand the importance and value of regular school attendance and school completion, and
are empowered to act to assure each and every student completes high school so they can lead a productive and satisfying life.
The aim is to assure drop-out prevention becomes the concern of every community member.
Project Goals and Activities: Goal 1 of the original grant states, “The community will be systematically engaged through dialogue,
partnerships and collaboration to develop and implement a comprehensive dropout prevention plan and will mobilize individuals and
collective resources to assure all students remain engaged in rigorous, relevant learning underpinned by relationships with caring
adults”. This grant seeks funding for activities that will build on the success of the December 2011 grant and will strengthen and
expand the Education Matters! initiative.
Among other activities, the first grant provided seed money to begin community transformation. Twelve (12) community forums
seeking input from all stakeholders were held across the county to determine the needs and views of the community. A culminating
Education Matters! community summit was held in May to prioritize those needs and begin planning to address them. The local
newspaper urged citizens to become involved and they did! Joining educators were judges, other court officials, social service and
mental health agencies, parents, students and concerned citizens. While opinions and potential solutions were diverse, all gathered
with one purpose: to stem the tide of dropouts and take action to assure that all citizens understand and value of education.
The other activities outlined in the December 2011 grant have been completed or are underway. An ABC Early Warning System is
in place in all district schools. An additional elementary counselor has been added, lessening the caseload of elementary
counselors across the district and allowing them to provide additional time with at-risk students. A logo was developed (see cover
page) and used consistently to remind and keep the public focused on the goals of Education Matters! And, the district’s customer
service initiative to strengthen positive relationships both with internal and external “customers” is well underway.
The Education Matters! consortium analyzed the results of the May 2012 community summit and identified several activities that
align with its goals that will meet identified needs. This grant seeks funding for the following 3 activities: 1) Form and train a
“Bridges out of Poverty” cadre that will in turn provide training to agencies and individuals throughout the community to bring a
common language to our community conversations and provide proven strategies for prevention, intervention and recovery When
examining strategies, services and activities, 2) Provide a school-based juvenile probation officer to work with the courts and
schools on chronic truancy issues both to provide close supervision of students determined by the court as truant and to proactively
intervene with students before they are referred to the court; and, 3) To partner with Success By Six to bring the Imagination
Library to the families of all children ages birth to 5 in Cabell County and to begin building a positive relationship between the family
and school system from birth. The Success By Six project Brain Under Construction Zone delivers information to the parents of
newborns while they are still in the hospital on simple things they can do to optimize their child’s development. This grant will add to
that packet of information the registration form for the Imagination library, information from Cabell County Schools about
developmentally appropriate activities parents can do with their child in the early years to promote school readiness as well as a
“onesie” with the district logo and statement, “Future student of Cabell County Schools” emblazoned on the front and the Education
Matters! logo on the back.
Key Project Features: This grant does not represent the district’s drop-out plan in total. Rather, it seeks to add need-based
activities identified through the processes outlined in the December 2011 grant. Distinct features of this grant proposal include:
 A sustainable “train the trainer” model to bring the work of Ruby Payne, to individuals and community agencies, providing a
common understanding and language among individuals and agencies engaged in the Education Matters! initiative.
 Collaborating with our court system to provide an additional juvenile probation officer based in the schools to provide close
monitoring of those under court supervision but, more importantly, to put in place preventive measures to keep students out
of the court’s jurisdiction and in the classroom.
 Providing the first “vaccine” for drop-out prevention through an already established initiative, Success By Six by supplying
parents of newborns with meaningful activities while building trust in public education.
2
Waiver Requests
Indicate the specific type(s) of policy or code that prohibit or constrain the design that you wish to
request a waiver from:
N/A No waivers of code or policy are requested.
Section 3- Vision and Needs Assessment
Creative Vision for the Project
1. What is the purpose and expected outcome of this project?
The purpose outlined in the December 2011 Innovation Zone grant, the ABC/123 project, was adopted by the community
collaborative that formed as the result of that grant, Education Matters!. Its purpose is to ignite community transformation and
sustain it so each community member and all students understand the importance and value of regular school attendance and
school completion, and are empowered to act. The overall outcomes identified by Education Matters! are listed below in black
ink while the activities of this grant that link to each outcome are listed in red in parentheses.
1) Assuring every student is a high school graduate or earns a terminal degree and meets college and career readiness
standards so they can lead productive and satisfying lives ( Bridges Out of Poverty training for community members,
school-based probation officer, Imagination Library, developmentally appropriate activities during early years)
2) Sustained collaboration among community, government and service agencies, local businesses, and the school system to
assure an efficient system of supports and scaffolds are provided to keep students engaged in school thru graduation
(Continued collaboration among all Education Matters agencies and individuals, Collaboration among agencies to present
Bridges Out of Poverty training, Collaboration between Cabell County Schools and Success by Six, Collaboration between
Cabell County Schools and Supreme Court, Office of Probation as well as the Cabell County Circuit Court)
3) Establish and utilize an Early Warning System based on the ABC drop-out prevention indicators – Attendance, Behavior
and Course completion, utilizing data to intervene early, providing “course corrections” for at-risk students;(ABC data
gathered prior to initiation of school-based juvenile probation officer)
4) Build and sustain a culture that values relationships, using customer service strategies with students, parents and the
public. (Bridges Out of Poverty training and district partnership with Success by Six to begin building relationships
between the schools and family immediately after a child is born.)
2. How is this project linked to the school or consortium’s five-year strategic plan?
This grant application is directly linked in numerous ways to the district’s strategic plan through its mission statement, data
analysis, goals, objectives and activities. The district has clear objectives related to improving graduation rates, reducing
truancy, and improving relationships among stakeholders.
3. How is the school or consortium’s project connected to best practice and current research in reference to raising
student achievement and/or dropout prevention?
After conducting a meta-analysis of the research, the National Dropout Prevention Center/Network identified 15 effective
strategies that have the most positive impact on dropout rates. The center emphasizes that the strategies are most effective
when they are used together rather than in isolation. The project’s leadership team has worked to assure all strategies are in
place in the comprehensive plan developed as the result of the December 2011 grant’s activities. Additional objectives, and
activities also are linked to these 15 strategies. The strategies specifically utilized in this grant are; 1) Professional
Development; 2) Early Childhood Education; 3) Early Literacy Development; 4) Family Engagement; 5) School Community
Collaboration; 6) Mentoring and 7) Systemic renewal.
4. Explain how the school or consortium’s current data influenced the need for the project described in question 1.
The Education Matters! leadership team reviewed all data from the community forums held across the district. Patterns were
analyzed and key concerns were identified to present at the Community Summit. Participants at the community summit were
then divided into groups to address one individual concern, offering potential solutions and strategies to address the issue
effectively. Each group reported out to the others at the summit. The Education Matters committee then reviewed the
recommendations of each summit group. The committee set long term goals, measurable objectives and identified activities
that would assure progress toward the goals. The activities outlined in this grant proposal are an outcome of that process.
Additionally, census data now indicates Cabell County has the 4 th highest rate of poverty among families with children ages 5
– 17. This is a significant jump in the poverty rate in the county.
3
Section 4- Goals, Objectives, Evaluation, Timeline
Goal 1. The community will be systematically engaged through dialogue, partnerships and collaboration to develop and implement a comprehensive
dropout prevention plan and to mobilize individuals and collective resources to assure all students remain engaged in rigorous, relevant learning
underpinned by relationships with caring adults
Objectives
Activities
Personnel
Timeline
Budget
Identify the measureable
objectives that will be used to
determine success in
achieving these goals (Must be
Develop activities for each objective that are:
Creative and innovative; Impact student success;
Allow for greater flexibility; change the way the
school(s)/district currently operate
Indicate the name
and title of
personnel that will
be responsible for
the activities.
Identify the
timeline for
the
activities
(include
month/year
)
Indicate budget requirements (include
The Education Matters committee will recruit 10
agencies/ individuals to participate in both the
Addressing the Challenges of Poverty: Solutions for
K-12 and Communities conference and the Bridges
Out of Poverty certification training. These individuals
will make up the local training cadre that will provide
training to agencies and individuals in the community
over the course of 3 years.
The employer of a cadre member must sign a written
agreement verifying the cadre member will be
released to attend both the conference and
certification training. They will also verify they will
release the individual up to 6 days a year to provide
training to others in the community.
Cadre members will attend the Challenges of Poverty:
Solutions for K-12 and Communities conference in
Indianapolis October 1, 2, 2012 to begin learning
about the mental model of Ruby Payne.
Sara Blevins,
Coordinator of
Education Matters
in collaboration with
Sherri Woods,
Director of Student
Support Services
September
2012
Addressing the Challenges of
Poverty: Solutions for K-12 &
Communities Conference
Indianapolis, October 1, 2, 2012
Cost for conference Registration–
$ 495.00
 Hotel – 2 nights X $170.00=$340.00
 Meals - $ 50.00 per day X 3 days =
$150.00
Total per person =
$ 985.00 X 10 participants =
$9,850.00
+ cost for 2 vans to Indianapolis @ .55 per mile X 522 miles X 2 vans = $
574.20 plus self-parking @ $22.00
per day for 2 vans for 2 nights =
$ 88.00
Total conference expenses:
$ 10,512.20
specific, measurable, attainable,
relevant, and timely goals (SMART )
Objective A.
By adopting a common
language and mental model
about poverty, economic
class and social change
through the Bridges Out of
Poverty program and by
applying strategies that build
sustainable relationships
with people of all economic
classes, the community will
assist individuals from
generational poverty to
better function in middleclass environments,
including the school system,
improve graduation rates
for low SES students by
10% annually.
4
October
2012
formulas used to derive totals in budget
sections e.g. 3 subs @$143/day=total)
Objectives
Activities
Personnel
Timeline
Budget
Identify the measureable
objectives that will be used to
determine success in
achieving these goals (Must be
Develop activities for each objective that are:
Creative and innovative; Impact student success;
Allow for greater flexibility; change the way the
school(s)/district currently operate
Indicate the name
and title of
personnel that will
be responsible for
the activities.
Identify the
timeline for
the
activities
(include
month/year
)
Indicate budget requirements (include
specific, measurable, attainable,
relevant, and timely goals (SMART )
Objective A continued
Cadre members will attend Bridges Out of Poverty
training in Canton, Ohio October 29 – 31 to become
certified Bridges Out Of Poverty trainers for our
community.
Education Matters will identify and actively recruit
agencies, businesses and other entities to which
training can be provided and send invitations to
scheduled trainings.
Education Matters will coordinate all training logistics
including locating training venues, ordering materials,
scheduling cadre members, etc.
Agencies and individuals receiving training will
participate in two days of training led by the cadre.
The number of attendees at each training will range
from 50 to 100. Training will be offered to the
community at least 3 times per year. Agencies may
also contact Education Matters request training
specifically for their agency.
formulas used to derive totals in budget
sections e.g. 3 subs @$143/day=total)
Bridges Over Poverty Training,
Canton, OH Oct. 29-31, 2012
Per person expenses:
Registration for lifetime certification:
November $ 999.00
Hotel – 3 nights X $ 140.00 = $ 420.00
2012
Meals - $ 50/day X 4 days = $ 200.00
$ 1619/person X 10 participants =
Dec 2012- $ 16,190.00
August 2015 Plus 490 miles X .55/mile X 2 vans =
$ 539.00
Total - $ 16,729,00
Materials for participants in community
training sessions:
300 participants over 3 years X $
25.00 per book= $ 7,500.00
Hospitality – 6 sessions of 50 people
at $ 5 per person = $250.00 per
session X 6 sessions (2 per year) = $
1,500.00
1 Bridges out of Poverty Audio
Workshop Kit (required for every
trainer to review prior to the 3 day
training) $ 199.00
5
Goal 1. The community will be systematically engaged through dialogue, partnerships and collaboration to develop and implement a comprehensive
dropout prevention plan and to mobilize individuals and collective resources to assure all students remain engaged in rigorous, relevant learning
underpinned by relationships with caring adults
Objectives
Activities
Personnel
Timeline
Budget
Identify the measureable
objectives that will be
used to determine success
in achieving these goals
Develop activities for each objective that are: Creative
and innovative; Impact student success; Allow for
greater flexibility; change the way the
school(s)/district currently operate
(Must be specific, measurable,
attainable, relevant, and timely
goals (SMART )
Objective B
Chronic truancy (those
with 10 or more days of
unexcused absences)
shall be reduced by
20 % each year for 3
consecutive years.
Circuit Court Judge Omar Presentation Aboulhosn will
present results from Mercer County initiative to the law
and legal subcommittee of Education Matters
The law and legal subcommittee will discuss how to best
utilize the school-based juvenile probation officer and will
make a recommendation to the court.
Baseline data will be gathered on district truancy to
compare annually to determine impact of the project on
this objective.
A Memorandum of Understanding will be written between
the Cabell County Board of Education and the West
Virginia Supreme Court, Office of Probation
The West Virginia Supreme Court, Office of Probation,
will hire the school-based juvenile probation officer and
assign them to Cabell County.
The school-based juvenile probation officer will closely
monitor students in accordance with the plan of the court
and will work with district graduation coaches and
attendance workers to design and implement
preventative activities in the school.
The circuit court judges will visit each high school and
middle school to proactively address truancy.
Court will be held after-school hours for all truancy cases.
6
Indicate the name
and title of
personnel that will
be responsible for
the activities.
Sherri Woods,
Director of Student
Support Services
Identify the
timeline for
the activities
(include
month/year)
Indicate budget requirements
(include formulas used to derive totals in
budget sections e.g. 3 subs
@$143/day=total)
September
2012
September
2012
September
2012
Gerry Sawrey, Asst.
Superintendent
October 2012
Mike Lacy, Director
,Office of Probation,
WV Supreme Court
Assigned schoolbased juvenile
probation officer
and Sherri Woods
November
2012
Judge Farrell with
school principals
Judge Farrell
December
2012 and
ongoing
Sept 2012 &
annually
ongoing
Annual salary with fixed costs and
benefits estimated at $60,000.00.
During the first year, the Cabell
County Board of Education shall pay
50% of the cost of the contract ( an 8
month contract given timelines.) In
years 2 and 3, the board will
pay75% of the cost. If the project is
successful, the Board will pay 100%
of the costs thereafter.
Goal 1. The community will be systematically engaged through dialogue, partnerships and collaboration to develop and implement a comprehensive
dropout prevention plan and to mobilize individuals and collective resources to assure all students remain engaged in rigorous, relevant learning
underpinned by relationships with caring adults
Objectives
Activities
Personnel
Timeline
Budget
Identify the measureable
objectives that will be
used to determine success
in achieving these goals
Develop activities for each objective that are: Creative and
innovative; Impact student success; Allow for greater flexibility;
change the way the school(s)/district currently operate
Indicate the
name and title
of personnel
that will be
responsible
for the
activities.
Identify the
timeline for
the activities
(include
month/year)
Upon receipt of grant funds, the district will convene a meeting with
Success by Six and the WV Dept. of Education to discuss
registering Cabell County children in the Imagination Library.
SBS will recruit & train additional volunteers to visit the hospital
rooms of the mothers of newborns to deliver its Brain Under
Construction Zone materials that will now include the registration
for the Imagination Library. The district will assist SBS to recruit
these volunteers, targeting retired teachers.
SBS in collaboration with the WVDEA will recruit other agencies/
venues to be registration points for the Imagination library such as
child care facilities, pediatricians and the public library.
The kick-off for the Imagination Library will be held in conjunction
with SBS’s annual Super Kids, Super Families, Super Saturday
event held the day before the Super Bowl. This event annually
attracts hundreds of families with young children. Begin distribution.
SBS will lobby Cabell County legislators to add funds for Cabell
County to the line item for WVDEA to run the imagination library.
Once successful, the district will notify the WVDE that funding has
been secured through an alternate source and that Innovation
Grant funding is no longer needed to fund the Imagination Library.
Analyze data collected through the WV Prek-K CAS on school
readiness outcomes of incoming kindergarten students, utilizing the
data from the 2013 school year as baseline data.
Lena Burdette,
Coordinator of
Success by
Six in
collaboration
with Joan
Adkins, Cabell
County
Schools Pre-K
Coordinator
September
2012
(Must be specific,
measurable, attainable, relevant,
and timely goals (SMART )
Objective C
Children entering
kindergarten will have
improved readiness skills
as evidenced through
data collected through
the WV Pre-K Child
Assessment System.
7
Indicate budget requirements
(include formulas used to derive totals
in budget sections e.g. 3 subs
@$143/day=total)
Training to be provided free by
Success by Six
October
Kick-off budget of approximately
2012January 2013 $2,500.00 to be paid by the
West Virginia Department of
Education and the Arts. The
cost per child per book is $ 1.84.
The annual cost for books sent
monthly to children in their
homes is estimated by the
February
Imagination Library at
2013
approximately $74,000.00
annually for Cabell County
children. Given the first year of
ongoing
the project will only include 6
months, the 3 year budget for
this project is $ 185,000.00
Please see attachment C for a
more detailed explanation of the
Summer of
budget.
2013 and
annually
Goal 1. The community will be systematically engaged through dialogue, partnerships and collaboration to develop and implement a comprehensive
dropout prevention plan and to mobilize individuals and collective resources to assure all students remain engaged in rigorous, relevant learning
underpinned by relationships with caring adults
Objectives
Activities
Personnel
Timeline
Budget
Identify the measureable
objectives that will be used to
determine success in
achieving these goals (Must be
Develop activities for each objective that are: Creative and
innovative; Impact student success; Allow for greater
flexibility; change the way the school(s)/district currently
operate
specific, measurable, attainable,
relevant, and timely goals (SMART )
Objective D
Survey results will
indicate increasing
numbers of parents have
a positive attitude about
the district and their child
starting kindergarten.
Evaluate the current Success by Six Brain Under Construction
Zone packets distributed by volunteers at local hospitals. Add
additional materials if needed and reprint current materials
with the logos of Education Matters and Cabell County
Schools.
SBS will recruit & train additional volunteers to visit the
hospital rooms of the mothers of newborns to deliver its Brain
Under Construction Zone materials that will now include the
registration for the Imagination Library. The district will assist
SBS to recruit these volunteers, targeting retired teachers.
The graphics design classes that are part of the Cabell
Midland High School Fine Arts Academy will design the
“onesie” to be distributed with the Brain Under Construction
Zone materials at local hospitals. The design will include both
the Cabell County Schools and Education Matters logos with
the statement “Future student of Cabell County Schools”
imprinted.
Begin distributing revised packets with updated materials, the
onesie and the registration card for the Imagination Library to
mothers of newborns at local hospitals.
Develop a survey that captures parental attitudes about their
child beginning school. Administer survey during 2013 kg.
registration to gather baseline data and every year thereafter
to determine the project’s impact.
8
Indicate the name
and title of
personnel that
will be
responsible for
the activities.
Lena Burdette,
Coordinator of
Success by Six in
collaboration with
Joan Adkins,
Cabell County
Schools Pre-K
Coordinator
Identify the
timeline for
the activities
(include
month/year)
Indicate budget
requirements (include formulas
September
2012
Materials for the graphic
design class will be provided
in-kind. The cost of buying
onesies in bulk is $8.00 each
X 1,000 births annually or
$8,000.00 annually. Given
the distribution in year one
will not begin until February
of 2013, the projected total
cost over the 3 year period of
the grant is $ 19,333.30.
Year 1 - $ 3, 333.30
Year 2 - $8,000.00
Year 3 - $ 8,000.00
October 2012January 2013
Sharron
Chenault,
Supervisor
SBS Brain Under
Construction Zone
volunteers
Gerry Sawrey,
Assistant
Superintendent
February 2013
February 2013
- development
March 2013
distribution
used to derive totals in budget
sections e.g. 3 subs
@$143/day=total)
Redesigned printed
materials for Brain Under
Construction Zone packets
will be printed in the district
print shop in-kind.
Section 5- Project Evaluation and Sustainability
1. How will you evaluate and report the impact this innovation project has on increasing student success and/or other stated
goals and objectives?
If this grant is funded, a logic model will be developed and forwarded to the WVDE Office of School Improvement by October of 2012. The logic model
will outline inputs (our investments),outputs (what we will do), outcomes (defining short, medium and long-term deliverables) and an evaluation plan with
a series of reflective questions and objective measurements. The district website contains a page for its Innovation Zones where project outcomes and
data are posted for transparency. The leadership team will report as required to the West Virginia Board of Education annually, providing a summary of
activities and outcomes. Data from the project will also be included in the district strategic plan.
2. How will this innovation be sustained beyond the initial funding period?
Bridges Over Poverty Initiative: The trainer certification for Bridges Out of Poverty that cadre members will receive will be a livetime certificate. Therefore, training can continue past year three of this project at little cost. Individual agencies can pick up the cost of
training materials and hospitality for those from their agency attending their training.
School-based Juvenile Probation Officer: The school district will annually examine truancy data. The district is committed to absorbing
the complete cost of the contract at the end of the three year cycle should truancy be significantly reduced.
Drop-out Vaccine: Partnership with Success By Six for Imagination Library and Building Relationships with New Parents: It is hoped
the WV legislature will add Cabell county to the list of 37 counties receiving funding for the Imagination Library. Should that not
happen, Success By Six will utilize the track record established through the activities of its grant to apply for additional grant funding
through private foundations in the state. The district will evaluate the impact of adding onesies and printed materials to the Brain Under
Construction Zone packets and determine if they made their desired impact. If so, Step 7 funding will pick up these costs.
9
Section 6- Budget Justification
The Innovation Zone allocation for FY 2013 is approximately $435,000. Applicants should prepare proposals and accompanying budgets for no
more than two school years. The budget should support the activities described in the above application. Major item requests must be supported
with activities within in the application. You may request up to $50,000. *Regular IZ applicants need to only fill in the FY 2013 budget.
The Dropout Prevention Innovation Zone allocation is $2,200,000. These funds will be awarded in one competitive grant process and
applicants must prepare proposals and accompanying budgets for three school years. The budget should support the activities described in
the above application. Major item requests must be supported with activities within in the application. The budget range for each proposal is
$50,000 to $100,000 for each of the three years (total 3 year award range $150,000 to $300,000).
FY 2013
Expenditure
Amount Requested
In-Kind (Optional)
Total
Professional Salaries
Fringe Benefits
Equipment
Supplies – training materials and hospitality costs
Professional Development – Addressing the Challenges of
Poverty Conference and Bridges Out of Poverty Training and
audio tape
$ 2,500 + 500.00=
$ 3,000.00
$ 27,440.20
$ 200.00
($ 100.00 per training session of
misc materials X 2 sessions)
Average daily rate of pay for days
released to provide training 4
days annually @ avg of $350/day
X 10 people = $ 14,000.00 in kind
$ 3,200.00
$ 41,440.20
Travel
Contracts/Consultants – 50% of 8 month contract for probation
officer and 5 months of Imagination Library
Other - onesies and printed materials for Brain Under
Construction Zone packets and ink for imprinting onesies
Total
$ 20,000.00 + $ 30,833.30 =
$ 50,833.30
$ 4,000.00
$ 85,273.33
10
$ 20,000.00
(1/2 of JPO contract)
$ 8,000.00
Printed materials for Brain Under
Construction Zone packets and
materials for graphic design class
$ 42,200.00
$ 70,833.30
$ 12,000.00
$ 127,473.50
FY 2014
Expenditure
Amount Requested
In-Kind (Optional)
Total
Professional Salaries
Fringe Benefits
Equipment
Supplies Training materials and
hospitality
$ 200.00
($ 100.00 per training session of
misc materials X 2 sessions)
Average daily rate of pay for days
released to provide training 4 days
annually @ avg of $350/day X 10
people = $ 14,000.00 in kind
$ 2,500.00 + $ 500.00 =
$ 3,000.00
Professional Development
$ 3,200.00
$ 14,000.00
Travel
Contracts/Consultants – 25% of contract
for JPO and Imagination Library
$ 15,000.00 + $ 74,000.00=
$ 89,000.00
Other - Onesies and printed materials
for Brain Under Construction Zone
packets
$ 8,000.00
Total
$ 100,000.00
75% of JPO Contract
$ 45,000.00
$ 12,000.00
Printed materials for Brain Under
Construction Zone packets and
materials for graphic design class
$ 71,200.00
11
$ 134,000.00
$ 20,000.00
$ 171,200.00
FY 2015
Expenditure
Amount Requested
In-Kind (Optional)
Total
Professional Salaries
Fringe Benefits
Equipment
Supplies Training materials and
hospitality
$ 200.00
($ 100.00 per training session of
misc materials X 2 sessions)
Average daily rate of pay for days
released to provide training 4 days
annually @ avg of $350/day X 10
people = $ 14,000.00 in kind
$ 2,500.00 + $ 500.00 =
$ 3,000.00
Professional Development
$ 3,200.00
$ 14,000.00
Travel
Contracts/Consultants – 25% of contract
for JPO and Imagination Library
$ 15,000.00 + $ 74,000.00=
$ 89,000.00
Other - Onesies and printed materials
for Brain Under Construction Zone
packets
$ 8,000.00
Total
$ 100,000.00
75% of JPO Contract
$ 45,000.00
$ 12,000.00
Printed materials for Brain Under
Construction Zone packets and
materials for graphic design class
$ 71,200.00
12
$ 134,000.00
$ 20,000.00
$ 171,200.00
Appendix
Record of Commitment – Not applicable – no employees impacted by
the grant’s activities.
Use this form to report the staff commitment regarding the innovation application and plan. A copy
must be forwarded to the Innovation Zone Committee with the application and the plan.
School: ___________________________________________________________________
Department (if applicable): _____________________________________________________
Notice of Meeting (Date provided to faculty or department/subdivision): ______________________
Meeting Date: ______________________________________________________________
Faculty Senate Elected Officers:
President: (Name) _____________________Signature: ___________________________
Vice-President: (Name)________________Signature: ___________________________
Secretary: (Name) _____________________ Signature: ___________________________
Treasurer: (Name) _____________________ Signature: ___________________________
Other: (Name) ________________________
Signature: ___________________________
Service Personnel Representative:
Name: ______________________________
Signature: ___________________________
Position: ____________________________
Parent Representatives:
Name: ______________________________
Signature: ___________________________
Name: ______________________________
Signature: ___________________________
Name: ______________________________
Signature: ___________________________
LSIC Representatives:
Name: ______________________________
Signature: ___________________________
Name: ______________________________
Signature: ___________________________
Name: ______________________________
Signature: ___________________________
We certify that 80 percent of the faculty affected by the application/plan has voted to support the
application/plan.
(This Report Certification is not required of institutions of higher education in their application or plan).
13
Local Educational Agency Report of Support or Concerns
Use this form to report the county board or boards and superintendent's support or concerns, or
both, about the innovation to the principal andfaculty senate. A copy must be forwarded to the
Innovation Zone Committee.
School:
Cabell County Schools
Department (if applicable): _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Date of School/Department/Subdivision Receipt of Application: _ _ _ _ __ _ __
Date of Regularly Scheduled County Board of Education Meeting: _---->;<8'-/-1=2.=.,
11-'12"'-'°"--'1:0...:2=---_ __
County Board of Education Elected Officers:
President: (Name) Suzanne Oxley
Vice-President: (Name)
Signature: -(~~~~~:::"""':::""":"f-J.I.~
Mary Neely
Members
/kJs.. ..frvt
Name:
Mary Alice Freeman
Signature:
Name:
Skip Parsons
Si9na'urej!J~~~:~ /
Name:
Bennie Thomas
Signature:
~)
_
~"!;:::'===~:S::::~:~Le:
=::::::~=-
Support:
The board expressed continued appreciation for the community's involvement in the Education Matters
initiative. They asked questions about the potential impact on truancy and dropout prevention if a
school-based probation officer was employed. They also asked if any training was in place for parents
regarding how to use the books when they arrived from the Imagination Library and expressed
confidence in Success By Six providing the leadership in this area.
Concerns:
No concerns were noted.
(Report of the Local Education Agency must be forwarded to school/department/subdivision
for submission to West Virginia Board of Education with the application/plan).
(This Report Certification is not required of institutions of higher education in their application
or plan) .
14
Community Partner Support
Use this form to document community organization/agency support and partnership for the innovation dropout
plan/project. Use a separate form for each community partner. Dropout grants must include meaningful
docUllJl!nted partnerships.
School/Schools/District: --'C....a!.!olb~eA.!.ll-"C'""'o~uLl.nty.!r,l:-lSoLloc. .h>.loLo~olws~
..
_ _ _ _ _ _ _ _ _ _ _ _ _ __
District: _~Cwa..r.!b.lo:.elu..I~C.!o!.o.l<l.uu.nty~S.!.locdjhl!.!o.!o!.o.!.>OlsL-_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Date(s) of School/District/Community Partner Dialogues: AU2ust 6. 2012 and August 10. 2012 -direct
dialog concernin" the Brid"es Out of PoyertY program and training. Community Forums conducted
throughout the winter and spring of 2012 and the Education Matters Community Summit conducted May 21.
2012 confirm the need for the community to better understand the forces impactine dropout prevention.
Narne of Community Organization/Agency: United Way of the River Cities. Inc
Contact Person: Laura P. Gilliam
Contact Person email address: laura.gilliam@unitedwayriyercities.org
Contact Person phone number:304-S23-8929. ext 1
Contact Person address: 820 Madison Aye .. Huntin$n. WV 25701
Explain the community organization/agency's commitment to the Plan/Project:Throu&lJ, a needs assessment
and data gatberini. United Way of the River Cities. Inc. identified the hiib school dropout problem as a critical
community issue. UWRC has focused fimdjni efforts on proerams that work towards reducing risk factors.
including mentorine and tutoring. More recently. UWRC has been actively inyolyed in Education Matters. Cabell
County's dropout prevention effort. Targeting funding to programs is helpful. however true change will take place
only tbroueh the combined. stratecic efforts of the community. We must consider the enyironment that students
are exposed to on a daily basis. The Bridges Out of Poverty program will provide the community engaged in
Education Matters with a common lani,Uage and understanding of the barriers faced by those in transitional and
generational poverty and bow deCisiOn making is impacted by these factors. While students drop-out for a variety
of reasons. many of these reasons are linked to the barriers posed by generational poverty. Understandjng these
barriers will help those committed to jmproving graduation rates to design effective strate~es to keep students in
school.
List the resources and contributions (not monetary) that the organization/agency is making to this
Plan/Project:UWRC wjll support this project by release at least one employee to attend the Addressing the
Challenges of Poverty conference in Indianapolis October 1st. Attendance is a prerequisite for those attending the
Bridges Out of Poverty Trainim:. The same employee(s) will attend the Bridges Out of PovertY Training that will be
conducted October 29-31 in Canton. Ohio. After completing this training. the employee(s) will be lifetime certified
as a Bridies Out of Poverty trainer. In'addition. UWRC will release emplayee(s) throughout the year to be a part of
the Education Matters Bridges Out of Poverty training cadre. This cadre will train others in our area in the Bridges
Out of Poverty proiram jnc!udjni community and social service agencies. the criminal justice community.
edycators. etc. The employee may be released for up to 6 days a year to provide trajnine. with 12 days as the
maximum.
Agency Representative (Name)
Title:
l..ov.x4.. e. (,.; \\,' We:>
Signature:
~~I..U\-:V(./b\'U ,ctP:C
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