1
MSS 125 / P 55 / PN 125 / OVA 56 / S 15 / V 26 / V 27 / R 53
Muncie Rotary Club Collection, 1928-2010
20 boxes; 13 cu. ft.
History
Rotary International, the world association of Rotary Clubs, was founded in 1905 by Paul
P. Harris, a Chicago lawyer. Local clubs are comprised of community leaders in a variety of
businesses and professions. The name Rotary came from an early practice of members meeting
in rotation at their places of business. Rotary International Members participate in a variety of
projects and activities that provide humanitarian services and promote good will and peace
around the world. These include scholarship and immunization campaigns in developing
countries. In the late 1980's Rotary International ended its policy of refusing women for
membership. Today, Rotary International has over one million members in 22,000 clubs in 150
countries. Its current headquarters is in Evanston, Illinois.
The Muncie Rotary Club was founded on July 13, 1917, by a group of twenty-one
prominent local businessmen. This first Meeting took place at the Kirby Hotel. J. Lloyd
Kimbrough, an executive with the Indiana Bridge Works, was elected the first president of the
club.
The Muncie Rotary Club has stressed that the greatest good for the community could be
accomplished through individual participation in community projects rather than exclusive
Rotary functions. They have encouraged each Rotarian to carry his share of the community
load... “Service as a responsibility and a privilege.” Since the 1920s, the Muncie Rotarians have
also supported a student loan fund that had assisted many students in covering the costs of
education.
In addition to community service, six local members have been elected as district
governors. In July 1992, the Muncie Rotary Club celebrated its 75th year of serving the Muncie
community with a variety of activities, culminating in an anniversary dinner at the Horizon
Convention Center.
Scope and Content
The collection primarily consists of correspondence and publications of the Muncie
Rotary Club. Board minutes, membership applications, membership lists, budgets, statements of
receipts and expenditures, and items relating to the clubs 75th anniversary are also included. This
collection also contains five separate series pertaining to the Muncie Rotary Club. P55 contains
six folders of photographs of club members and activities, many of which are of the club’s 75th
2
anniversary festivities. POVA34 includes two oversize photographs of club members. OVA 56
Contains a city proclamation declaring June 12, 1992, “Rotary Club of Muncie Day” in
commemoration of the Clubs 75th anniversary dinner. This collection also contains a small slide
collection located in S15. These are documentation of the International Rotary Club Conference.
The June 2006 addition includes materials such as president’s files from 2005-2006,
which included Board and Lunch Meeting information, Club Noon Meeting weekly notes,
honorary member materials, memos, correspondence, articles, Rotary program information and
budget information. Also present in the collection are newsletters, publications, member lists,
pamphlets, membership information, president’s weekly bulletins, Board of Directors meeting
agenda and minutes and convention information. The July 2006 additions consist of presidents’
files for Terri Matchett, who preceded Mark Smith as Rotary President.
C. Martin, 8/23/02
Updated June 2005, J. Gastineau
Updated June 2006, R. Miller
Updated July 2006, R. Miller
Updated March 2008, R. Miller
Updated by M. Read, March 2008
Updated by B. Fiechter, September 2010
Updated by Helen Boyer, February 2011
MSS 125 Muncie Rotary Club Collection
MSS 125
Muncie Rotary Club Collection
Container List
Box 1:
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Annual Conferences, District 656, 1973-74
Rotary International, Nice, France, 1995
Annual report Rotary International, 1973-74
1987-88
Attendance Records and Rosters, 1928-57
1988-90
1990
1991
1992-93
1994-95
Attendance Rules and Make-Up sites, undated
Board Minutes, 1941-44
1945-49
1950-55
1956-60
1961-65
1966-71
1974-75
1978-80
1981-85
1985-88
1991-94
Budgets, 1969-76, 1992-95
Buy-A-Car Campaign, 1975
Certificate, undated
Certificate, “200% Rotary Foundation Club,” 1959
Golden Anniversary, 1967
Bell Ringer Award, 1990
1
2
3
4
5
6
7
8
9
10
Classification, 1967-71
Classification, 1993
Club Extension Committee-Minutes and Related Material
Committee Guidelines, undated
Committee Members Report, January 1980
Constitution and By-Laws, 1973-95
Correspondence, District Governor, 1974-75
Correspondence and Related Material, June-Nov. 1963
1969-72
1972-77
Box 2:
3
MSS 125 Muncie Rotary Club Collection
11
12
13
14
15
16
17, 18
19, 20
District Governor Assembly, 1974
Rotary International, 1974-75
Foundation, 1975
Correspondence and related Material, 1978-79
1978-80
1980
1981-85
1985-86
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
1986-88
1987-88
1988-89
Jan.-June 1990
July-Sept. 1990
Oct.-Dec. 1990
Jan.-March 1991
April-June 1991
July-Dec. 1991
Jan.-June 1992
July-Dec. 1992
Jan.-June 1993
July-Dec. 1993
Jan.-June 1994
July-Dec. 1994
Jan.-June 1995
Box 3:
Box 4:
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
Directory District 656 1985-86, 1986-87, 1989-90
International Directory, 1986-87
1989-90
Rotary District Directory 6560, 1991-92
District Assembly, 1973
District Rotary Information, 1975
Financial Statements, 1971-1975
Forms
Change of Address or type of membership form, 1978-93
Reporting new Member form, 1979-95
Report of Membership terminated form, 1978-94
Guests and Visiting Rotarians, 1976-82
1982-92
Historical Information, 1982-88
Honorary Rotarians
Manual of Procedure, 1986
Membership, 1978
4
MSS 125 Muncie Rotary Club Collection
17
18
19
20
21
22
23
24
Classification Lists, 1963, 1967
Membership Perfect Attendance Award, 1941-42
Membership Applications (completed), 1968-79
No Date
1977-78
1979-85
1985-88
1989
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
1990
1991
1992
1993
1994
Membership Development Committee, Minutes, 1993-94
Membership Lists, 1932-82
1976-80
1987, 1992-93
1994-95
Membership Questionnaire
Rosters, 1967-87
1979-91
Memorials, 1943-92
Memorials
New Rotary Clubs, 1971-72
Organizational listings, 1989-95
Paul Harris Fellows, 1991
Presidents Message, 1975
Program Committee Correspondence, 1991-94
Monthly Program Rosters, 1991-95
Publications
Adventure in Service, 1954, 1963, 1973
Clip Sheet, July 1992, 1994
District 6560 Newsletter, 1991-2003
District 6560 Newsletter, July 1989-May 1991
Governor’s Letter to Rotary Club Officers, Dec 15, 1971-Mar 15,
1972
Governor’s Monthly Letter, Nov 1976
Message from the Governor, 1975
Muncie Rotary Reminder, 1944-45
Muncie Rotarian, 1945-48
1949-50
1955-60
1960-61
Box 5:
23
24
25
26
27
28
29
30
31
32
33
5
MSS 125 Muncie Rotary Club Collection
34
6
1962-63
Box 6:
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
1964-65
1966-67
1968-70
1970-73
1971
1974-76
1977-80
1981-83
1984-86
1987-90
1991-95
Polio Plus Reporter, 1992, 1994
Rotary District 6560 Newsletter, July 1994-June 1995 (see Box 12
for later issues)
Rotary International, 1992-1994
Rotary International News, Jan, March 1972
Rotary International Convention
Austria/Vienna, 1931
Convention Proceedings
Program Books
C.W. Reports to Muncie Rotary Club
Box 7:
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
Rotary Reminder, 1932-35
1936-37
1938-39
1940-42
Rotary Songs, 1984
Roster, 1993
1994-95
Roster of members Silver Anniversary Year, 1913-38
Rotary District Conference, June 2-3, 1995
Schedules, 1986-87
1988
1989
1990-92
1993
Semi-Annual Report, 1958-85
1985-87
1989-91
1992-94
th
75 Anniversary Charles Penzal, charter Member, July 1992
MSS 125 Muncie Rotary Club Collection
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37, 38
Correspondence, July-Dec 1992
Family Picnic, June 20, 1992
Scrapbook, 1992
Statewide Conference, May 3-4, 1991
Student Loan Fund, 1971-77, 1993-1994
Statements of Receipts and Expenditures, 1968-76, 1990-94
Summary of Club Plans and Objectives, 1992-93
Supplement to Proposed Enactments and Resolutions, 1972
VIVA! Awards Banquet, April 28, 1993
World Understanding Week, 1975
Muncie Rotary Reminder, 1932-38
“A Talking Knowledge of Rotary”
Songs for the Rotary club
Membership Committee Notification, 1945
Rotary Reminder, 1942
The Muncie Rotarian, 1945
Proposal for Membership, 1949
75th Anniversary Material
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
Membership and Attendance
Rotary Program Committee
1994-95 Material
By-Laws/Constitution
Members Handbook
Rotary International, 1990
Agenda and Minutes, 1991
International Service, 1990
Vocational Services, 1991
Club Service, 1990
Rotary Programs, 1991
Bulletins, 1990
Community Service, 1989-90
District Conference, 1990-91
District Governor Conferences, 1991
Current Issues, 1987-89
Membership Meeting, 1990
Budget and Financial Reports, 1991
Organizational Structure, 1989-90
Presidential Citation, 1992-93
Correspondence, 1995
1993
Financial Statements, 1995
Foundation Rotary, 1994
Membership List, 1995
Box 8:
7
MSS 125 Muncie Rotary Club Collection
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
Minutes/Agendas, 1995
Newsletter, 1994
Rotary Youth Exchange, 1994
Rotary Club Extensions, 1995
Program, 1994-95
Correspondence, 1993
Roster of Members, 1928
Rotary Membership Committee
Correspondence, 1997
Muncie Rotary Club
“Believe in What You Do” Banner
Villa Carlos Paz Banner
Sapporo Teine Banner
Oxford Banner
Charlevoix Banner
1
2
3
4
5
6
7
75th Anniversary Material, 1992
Financial and General Reports, 1995-97
Informational Guidelines and Handbooks
Informational Pamphlets
Membership Proposal Questionnaires, 1996-98
Muncie Rotary Club Guide, 1994-95
Presidential Files, July 1996-June 1997
Box 9:
Box 10:
1
2
3
Presidential Files, July 1997-June 1998
Rotary World Issues, 1995-97
VIVA Items
Box 11:
1
Membership Cards, 1917
Additions, 2002
2
President’s Papers, 2001-2002, Al Rent
Box 12:
1
2
3
4
Additions, 2003
Meeting minutes, financial reports, Paul Harris Fellows, Semiannual
Reports, membership and attendance
Programs, Rotary Youth Exchange Program, General Correspondence
Garfield named Honorary Member, April 23, 2002
Newsletter, Muncie Rotary Club, 9/1999 -
8
MSS 125 Muncie Rotary Club Collection
Box 13:
1
2
3
4
5
6
7
8
9
10
11
Budget Information, 1996-1998
Correspondence, 1997-1998
Membership Directory/Club Roster, 1997
Membership Proposal Questionnaires, 1997-1998
The Muncie Rotarian, 1991-92, 1994, 1996
Officer Lists, 1994-1997
Paul Harris Fellow Credit, 1998
Picnic, 1997
Planning Material, 1998
Rotary World, 1998
Student Visitation Forms, 1998
Additions, June 2005
Box 14:
1
2
3
4
5
6
7
Box 15:
1
Ball, Phil, correspondence and reports, 1992
Ball, Phil, papers based on Charles A. Penzel and George R. Andrews,
unknown date
Reflections on Muncie Rotary, 2002
Publications, the Outline of Classifications, a Guide for Rotary Clubs,
1961
Publications, Rosters, 1976-1985
Newspaper photograph, 1919-2000
Correspondence re: Club founding, 1933, 1945, 2002
100th Anniversary Materials
Additions, June 2006
Box 16:
1
Air Race Classic Materials, 2005
Awards (photocopies), 1998; 2006
Awards, Presidential Citation, 2005-2006
Board of Directors Meeting Agenda & Minutes, 2005-2006
Board Planning Retreat, 2003
Board Planning Retreat, 2004
Budget, 2005-2006
Chicago Centennial Convention, 2005
Correspondence, Mark Smith, 2001
9
MSS 125 Muncie Rotary Club Collection 10
Directory, Rotary International District 6550, 2003-2004
Donations, 2005-2006
Golden Broom Award, 2005
‘In Memory of Richard Hale Kendall,’ 1992
Membership, Address Book, 1991
Attendance Forms, no date
Correspondence, New Member Drive, no date
Current and Past Members, 1996-1997, 1998-1999; 2004
Honorary Membership, 2006
Membership Committee, 2003-2004
Membership Applications, 2003
News clippings, 1986, 1989, 1992, 2000, no date
Newsletters, Rotary Club Newsletter, 2000
Officers & Board of Directors, 2005-2006
Organizational Charts, 2003-2006
Past Presidents Files, William Barnes, 1955-1975
Pamphlets, 75th Anniversary, 1992
Pamphlets, Muncie Sunrise, 1995; 2005
Pamphlets, District 6560 Conference, 2003
P.E.T.S. Information, 2005
Planning Guide, no date
Presidents Annual Calendar, 2005-2006
Presidents Files, Smith, Mark, June-August, 2005
September-October 2005
November-December
Presidents Files, Smith, Mark, January-February 2006
March-April 2006
May-June 2006
Presidents Files, Smith, Mark, Notebook, 2003-2004
Presidents Files, Monthly Newsletter, Messages, 2005-2006
Publications, Annual Report, Rotary Foundation, 2004-2005
Annual Report, 2005-2005
International Convention Newsletter, 1998
Rotarian Magazine, 2005
Rotary International, Vol., #3
Rotary News, 2004
Rotary World, July 2005
Rotary Volunteer Handbook, no date
Rotary Constitution & Bylaws, no date
Rotary District Assembly Information, 2005
Rotary History, 1945; 1983
Rotary Park Information, 2005
Rotary Plaque, no date
Rotary Programs Information, no date
MSS 125 Muncie Rotary Club Collection 11
Time Capsule Letter, 2005
Weekly President Bulletins, 2005-2006
Additions, July 2006
Presidents Files, Matchett Terri, General Information, 2004-2005
Board Meeting Information, July 2004-June 2005
Weekly Bulletins, July 2004-July 2005
Newsletters, June 2004-July 2005
Box 17:
ARTIFACTS
Canvas Bag, Rotary International Convention, Chicago, June 2005
Bill Batt, Governor Rotary International Pin, no date
Ribbon Badge, Terry Matchett, Rotary International Convention, Chicago,
June 2005
Ribbon Badge, Terry Matchett, Rotary District 6560, no date
“Show Rotary Cares” Pin, no date
Rotary International Indiana License Plate, 2008
Box 18:
2008 ADDITIONS
Attendance Tallies, 2005-2008
Correspondence, 2005-2006
Guest Sign-in, 2005-2006
Visiting Rotarians, 2004-2006
Weekly Attendance Forms, July 2005-August 2005
September 2005-October 2005
November 2005-December 2005
January 2006-February 2006
March 2006-April 2006
May 2006-June 2006
The ABCs of the Rotary, 2006
Club Leadership Plan, 2005
Club President`s Manual, 2006
Global Networking Groups, 2007
Guide for Rotary Club, 2007-2008
“How to Propose a New Member,” undated
“Getting Started in Rotary,” 1998
Service Projects, 2007-2008
All Club Members, 2006-2008
Financial, 2005-2008
General, 1985, 2006-2008
New Members, 2007-2008
Thomas Farris, 2005-2007
Thomas Farris, 2008
MSS 125 Muncie Rotary Club Collection 12
Awards, 2006-2007
Conferences, 2007-2008
Local Events, 1978, 2005-2008
Budgets, 2004-2009
Expenses, 2005-2008
Legal Farms, 2005-2008
Order Forms, 2008
Receipts and Disbursements Assets Liabilities, 2006-2008
Scholarship Applications, 2008
Semi-Annual Reports, 2005-2007
Statements of Account, 2005-2007
Banner, undated
Banner Drafts, 2007-2008
General, 1917-1957
Newspaper Clippings, 2006-2008
Photographs, undated
General (1), 2002-2003
Directory (2), 2002-2003
Board Meetings (3), July 2002-September 2002
Board Meetings (4), October 2002-December 2002
Board Meetings (5), January 2003-March 2003
Board Meetings (6), April 2003-June 2003
Semi-Annual Reports (7), 2002-2003
Board Election (8), 2002-2003
Correspondence (9), 2002-2003
Program History (10), 2002-2003
Invoices (11), 2002-2003
Miscellaneous (12), 2002-2003
General (1), 2006-2007
Rotary International History and Facts (2), 2006-2007
Rotary International Foundation (3), 2006-2007
Club Planning Guide (4), 2006-2007
Rotary International Calendar (5), 2006-2007
Constitution and Bylaws of Muncie Rotary Club (6), undated
Rotary International Constitution (7), undated
Board Meeting Minutes (8), 2005-2006
Goals (9), 2004-2005
Calendar (10), 2004-2005
Contact Information (11), 2006-2007
Other Notes (12), 2006-2007
Manuals, 2008-2009
Board of Directors Meetings, July 1998-December 1988
January 1989-December 1989
January 1990-December 1990
January 1991-December 1991
MSS 125 Muncie Rotary Club Collection 13
January 1992-December 1992
January 1993-June 1993
2005
2006
2007
2008
Noon Meetings, 2006-2008
Special Meetings, 2003-2006
50 Year Club Members, 2005
Elections, 2005-2006
Membership Proposal Applications, 2004-2008
Member Survey, 2007
Officers and Board Members, 2005-2009
Organizational Chart, 2005-2009
Rosters, 2004-2007
District 6560 Newsletter, 2005
News Articles, 2008
President`s Column Drafts, 2007-2008
Rotary International Catalog, 2007-2008
Rotarian, December 2006
Rotary News, October 2003
January 2004-April 2004
February 2005-November 2005
June 2006-October 2006
January 2007- December 2007
January 2008-April 2008
Russell-Hampton Catalog, 2002
Website, 2003-2008
International, Rotary. Adventure in Service: The story of Rotary Its origin,
growth, and Influence. Des Moines, IA: Rotary International, 1954.
Box 19:
2010 ADDITIONS
Muncie Rotary Club Cement Golden Footprint, undated
History of the Cement Golden Footprint, undated
Box 20:
2011 ADDITIONS
Muncie Rotary Club Board Members agendas, 1994
Muncie Rotary Club Board Members attendance, 1994
Muncie Rotary Club Board Members club service, 1994
Muncie Rotary Club Board Members community service, 1994
Muncie Rotary Club Board Members international service, 1994
Muncie Rotary Club Board Members programs, 1994
Muncie Rotary Club Board Members newsletters, 1994
Muncie Rotary Club pamphlets, 1995-2010
MSS 125 Muncie Rotary Club Collection 14
Muncie Rotary Club DVDs, 2005
ELECTRONIC FILES
Rotary Club Electronic Files, Promotional Materials for Rotary
Centennial, 2005
POVA 34
unidentified group photo
1932 dinner group photo
1917 charter members photo
PN 125
75th Anniversary Dinner, Horizon Convention Center, June 11, 1992,
unidentified
S 15
Muncie Rotary Club Slides
R 53
November 9, 1976, Rotary Meeting, Clay Ball Presentation