Orienta(on for New Instructors Culture and Intensive English Program University of Northern Iowa The Mission of the CIEP •  The overall mission of the Culture and Intensive English Program (CIEP) is to provide interna:onal students with quality intensive academic English language instruc:on and a cultural orienta:on to the United States in prepara:on for study at the University of Northern Iowa or other ins:tu:ons of higher learning. Instruc(onal Staff in CIEP Academic Support Coordinator Director Academic Support Specialist (mentors) Academic Support Assistants (mentors) Program Assistants Graduate Teaching Assistants Administra(ve Staff in CIEP Director Program Coordinator Secretary Promo(ons and Admissions Assistant Student Services Coordinator Student office workers Assistant Ac(vi(es Coordinators Who ddo o ask? Who I aI sk? Director: –  Major issues regarding student behavior/conduct especially those that affect other students –  Personal holidays, sick leave, extended leave –  Repor(ng in sick –  Request for major instruc(onal materials (i.e. equipment needs like laptops, projectors, etc.) –  Issues/clarifica(on on program policy related to CIEP employees Who do I ask? Director: –  Time card issues –  Issues related to academic proba(on system –  Clarifica(on on teaching standards for instructors Who do I ask? Academic Support Coordinator: –  Curriculum issues related to delivery of instruc(on (i.e. item on midterm exam –  Guidance on class management issues –  Guidance on use of course materials –  Help with loca(on of materials on drives –  Requests for minor instruc(onal materials Who do I ask? Academic Support Coordinator –  Minor issues regarding student behavior/conduct –  Need for clarifica(on on program policy related to instruc(on of students Who do I ask? Academic Support Specialist: –
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Guidance on delivery of course content Guidance on class management issues Guidance on use of course materials Help with material on drives Who do I ask? Program Coordinator: –  Help with assigned classroom –  Help with reimbursement for excused duty (i.e. approved professional development expenses) –  Help comple(ng travel authoriza(on forms and travel reimbursement forms –  Help with comple(ng a (me card Who do I ask? Secretary: –
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Requests for office supplies (see form at hWp://www.uni.edu/ciep/staff/supplies) Office maintenance and custodial issues Key requests (office and classrooms) Printer/copier malfunc(ons Special needs/requests made by students Special room requests (see form at hWp://www.uni.edu/ciep/staff/classrooms) Emergency facility issues (i.e. classroom is occupied) Who do I ask? Student Services Coordinator: –
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Issues regarding student behavior that requires inves(ga(on (i.e. sleepiness in class, hang over appearance, unkempt in appearance, weight loss) Teacher suspects a disability Teacher learns of behavior or event that needs to be reported or addressed Ques(ons related to immigra(on status Ques(ons about CIEP-­‐sponsored ac(vi(es or surveys related to ac(vi(es Ques(ons about Conversa(on Partners Program or Interna(onal Friendship Program Who do I ask? Promo(ons and Admissions Assistant: –  Any ques(on regarding admission to program –  Any ques(on related to promo(onal materials –  Ques(ons about immigra(on as it pertains to admission to the CIEP Who do I ask? Mentor: •  Guidance on delivery of course content •  Guidance on class management issues •  Guidance on use of course materials •  Help with loca(on of materials on drives Where do students go? Students wan(ng informa(on about academic programs of study at UNI, applica(on informa(on, etc. Should be directed to UNI Admissions Office in Gilchrist Building 001. Condi(onally admiWed students studying in CIEP are provide informa(on about majors by the Academic Advising Office at mandatory orienta(ons prior to star(ng their academic classes. Pop Quiz 1.  Who do I ask for office supplies? 2.  Who do I ask about my classroom? 3.  Who do I see if my student is chronically late to class? 4.  Who do I inform if my student is emails me that he will be absent for several weeks? 5.  Who do I see about including the last two chapters of my text to the course syllabus? Tasks for all instructors The first days on the job: –  Obtain computer account and ID card if necessary –  Introduce yourself and learn the names of your co-­‐workers –  Tour the campus and learn building loca(ons –  Find your desk and obtain a key if necessary –  Learn how to complete a (me card online –  Complete new employee paperwork (I-­‐9)in HRS no laWer than 3rd day of employment. Tasks for all instructors Beginning of the 8-­‐week session: –  Obtain keys to assigned classroom and cabinets (if necessary) –  Check faculty center in SIS and print class rosters for secretary to confirm informa(on –  Obtain copies of teachers’ materials (i.e. texts) and inform Academic Support Coordinator if new materials are needed –  Be sure students purchase materials for the class Tasks for all instructors During the 8-­‐week session: –  Keep aWendance and evalua(on scores –  Locate midterm and final exam on drives and review contents –  File completed midterm and final exams in boxes for instructors –  Conference with each student at least twice –  Keep two office hours/week and note on syllabi Tasks for all instructors During the 8-­‐week session: Forms to complete include: ü  Teacher Feedback Form due 2x/year at end of Fall 2 and Spring 2 sessions ü  CIEP Climate Survey done 2x/year ü  Exit Survey done each semester ü  Ac(vi(es Survey 2x/year Tasks for all instructors End of 8-­‐week session: –  Enter grades in SIS and Smartsheet by deadline –  Administer class/teacher evalua(ons prior to end of session (usually 7th week) and arrange for these to be delivered to main office Tasks for all instructors Over the course of the academic year: –  Arrange for a peer observa(on (can be reciprocal) –  Complete Teacher Feedback Forms and submit to director by end of fall and spring semesters –  Complete Self-­‐Appraisal Form by April 1 –  Take TOEFL or supply previous score to director within first 4 months of start of employment –  Administer the TOEFL to students if assigned Level Mee(ngs •  Meet 3x/8-­‐week session with Lead Instructor •  3 Teacher Groupings: Levels B-­‐3, Levels 4+5, Levels 6+7 •  Purpose is: o  to ensure SLOs are in sync within levels o  to beWer understand curriculum and expecta(ons for each level o  To verify midterm and final exams and diagnos(cs o  To help instructors help students to meet course goals and SLOs Pop Quiz 1.  What two places are grades entered? 2.  How many (mes should you conference an individual student? 3.  How soon should I complete new employee paperwork? 4.  Where can you find standardized midterms and final exams? 5.  How ojen do level mee(ngs happen? Comple(ng a Time Card •  Time cards are submiWed and approved through an electronic process located on MyUniverse •  Time cards should be submiWed in a (mely manner and not accumulated crea(ng a backlog •  Time cards for hourly employees are completed weekly; monthly for salary employees Comple(ng a Time Card o
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documents/ps_guide.pdf (see P&S Staff Guide for more info Note: these codes are for P&S temporary employees only o  Off duty (no pay) University Holidays • New Year's Day • Mar(n Luther King's Birthday • Memorial Day • Independence Day • Labor Day • Thanksgiving Day (Thanksgiving break is 1 week) • Friday following Thanksgiving Day • Christmas Day (Winter break is usually 2 weeks) • One addi(onal holiday per year designated by administra(on Employee Assistance Program (EAP) •  EAP offers ini(al assessment/referral and short-­‐term counseling •  EAP also offers counseling to immediate family members •  EAP counseling is for all UNI employees and their families with problems affec(ng rela(onships, health, and work performance •  hWp://www.uni.edu/hrs/eap 1-­‐800-­‐327-­‐4692 Pop Quiz 1.  St. Valen(ne’s Day is a University holiday. T/
F 2.  Salaried employees are paid each month. T/F 3.  Only 12 month employees accrue vaca(on. T/F 4.  EAP is not available to spouses of UNI employees. T/F Policies and Procedures for the Classroom §  English only in the classroom §  UNI email addresses only for staff and students §  Class visitors need prior approval (including MA/TESOL students making observa(ons) §  All instructors have access to students performance on Smartsheet and files in main office (with staff assistance) §  Call main office (273-­‐2182) if out sick §  Dress code is enforced (see CIEP Staff Handbook) Policies and Procedures for the Classroom §  No universal make up policy §  Absence policy •
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80% aWendance required for all classes 3 Tardies = 1 absence 20+ minutes late = absence 7+ absences = academic proba(on (reading, L/S) 14+ absences = academic proba(on (wri(ng) Wri(ng class aWendance taken twice (each hour) Policies and Procedures for the Classroom §  Student behavior/conduct issues •  If necessary, discuss issues with Academic Support Coordinator •  Bring major issues of conduct to director •  Complete No(ce of Plagiarism and Chea(ng Form •  Complete Guidance for behavior and Academic Integrity Form Policies and Procedures for the Classroom §  Grading/progress in class •
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LeWer grades correspond to percentages 73% is passing (leWer grade of C) 72% and below is failing (C-­‐, D+, D, D-­‐, F) Do not round up final grades (i.e. 72.8 -­‐> 73) All classes have weighted averages Use GradeKeeper sojware to track and calculate grades Policies and Procedures for the Classroom §  Homework • All classes should assign homework • Homework loads larger for wri(ng classes • Reading homework some(mes disregarded by students • Consult CIEP Staff Handbook for guidance on assignment loads • Pace of program is intensive in nature Policies and Procedures for the Classroom §  Evalua(ons •  Standard Evalua(ons •  Midterms: administered last 2 days of 4th week •  Final Exams: administered Wednesday & Thursday of the 8th week §  Non-­‐standard evalua(ons §  Content decided by teacher §  Compila(on of quizzes, tests can be found in drives §  Curriculum guidelines help determine frequency §  CIEP does not recommend a teaching style or methodology §  Teaching style should reflect teacher’s strengths §  In the end, the students need to acquire skills and accomplish student learning outcomes (SLOs) Pop Quiz 1.  T/F: 72.99 a passing grade in CIEP? 2.  T/F: 75% aWendance is required in CIEP? 3.  T/F: joan.rivers@gmail.com is an acceptable email in CIEP. Joan is a student. 4.  T/F: GradeKeeper is the name of the troll working the UNI Registers’ Office. Miscellaneous Forms Ø Student grievance form §  Completed by student, dated, and response wriWen by director, Academic Support Coordinator or Ac(vi(es Coordinator depending on issue Ø Staff grievance form §  Completed by staff member §  Should not be presented to supervisor if s/he is involved §  Should be discussed with UNI Office of Compliance and Equity Miscellaneous Forms Ø Office of Disability Services §  Student with documented disabili(es are provided accommoda(ons §  Accommoda(ons are discussed between teacher and Office of Disability Services §  Documenta(on is always provided §  If disabili(es are suspected by teacher, discuss with Ac(vi(es Coordinator and director Pop Quiz 1.  T/F : All grievance forms are handled by the director 2.  T/F : Teachers are always informed of students with documented disabili(es 3.  T/F : Any UNI employee can make an appointment with the Office of Compliance and Equity Academic Proba(on Policies in CIEP v Academic proba(on for performance v Failing 75% classes or 3 out of 4 hours v  1st Time: must pass 50% (6 hours) to leave status v 2nd (me: Must pass 75% (9 hours) to leave status v No 3rd (me: student is dismissed v Repea(ng the same class twice v No(ce to student enrolled for 3rd (me v No 4th (me: student is dismissed Academic Proba(on Policies in CIEP v Academic proba(on for aWendance v Must maintain 80% aWendance in all classes v Failure to maintain 80% mean proba(on status v Student has this proba(on status twice only v Student receives no(ces for aWendance twice v Student is dismissed if unable to maintain proba(on status a third (me for any class Pop Quiz 1.  How many (mes can a student receive proba(on status for repea(ng a class? 2.  How many (mes can a student receive proba(on status for receive proba(on status for failing to maintain 80% aWendance 3.  How many (mes can a student receive proba(on status for lack of progress in passing (9) hours of classes? Performance Appraisal Process for CIEP Instructors Teacher Self-­‐
Appraisal Form Class/Teacher evalua(ons Performance Appraisal Mee(ng Supervisor Observa(on Peer Observa(on Performance Appraisal Process for CIEP Instructors Forms and Deadlines q Class/Teacher Evalua(ons à Due 8th week of session q Post observa(on teacher follow-­‐up plan (from peer) à due March 15 q Self-­‐appraisal form due April 1 (bring copy to performance appraisal mee(ng) q Supervisor observa(ons completed by April 1 Pop Quiz 1.
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T/F CIEP requires both a peer observa(on and a supervisor observa(on be done annually. T/F Both the peer and the supervisor complete a Post Observa(on Teacher Follow Up Plan. T/F Teachers receive the original Class/Teacher Evalua(on Forms used by students. T/F The Performance Appraisal Mee(ng is done once a year in the spring semester. Ques(ons Thank you for your pa(ence and effort to review this powerpoint presenta(on. Remember…there is never a dumb ques(on, so always ask.