Cataloging and Metadata at the
University Library
Units for cataloging and metadata
 Technical Services—220 Library
 Cataloging units in several other departments
for special formats and languages
 Coordinated by Cataloging Working Group;
Qiang Jin is Senior Coordinating Cataloger and
chair of CWG
 CWG meets every month or two and also
communicates via a discussion list and website
Content Access Management
(Central Cataloging and Metadata)
 Located in 220 Library
 6 librarians, 4 academic professionals, 22
senior staff with cataloging experience, 4
graduate assistants, 4 hourly student
employees, other project-based part-time
employees
 Catalog monographs, serials (print and
electronic), some media, and electronic
resources
 Processes more than 50,000 items per year
Cataloging web page
http://www.library.uiuc.edu/cam
Monographic Cataloging
 Performs all cataloging except cataloging on
receipt, which is done in Acquisitions
 All titles are cataloged in OCLC
 In this unit all titles classified by Dewey
Decimal Classification (with a number of local
modifications adopted decades ago)
 Copy catalogers work mainly in our local
system, Voyager—add holdings and item
records
 Original catalogers upgrade or enter records in
OCLC and then export them into Voyager
Authority work
 Voyager validates headings—a check on
whether we’re using the correct form
 If a heading doesn’t validate, we check the
authority file in OCLC
 4 original catalogers are active in NACO and
add authority records to the national
database--NACO stands for Name Authorities
Cooperative Program; part of PCC (Program
for Cooperative Cataloging)
 New authority records are regularly added to
Voyager by our consortium, CARLI
Catalog maintenance
 4 staff members work on catalog maintenance
in addition to doing copy cataloging; original
catalogers sometimes correct variant forms of
names too
 Receive requests from public service librarians
and occasionally from users for corrections to
records
 Call numbers can also be changed
 A bibliographic maintenance group is looking
into ways to make extensive changes
Serials Cataloging
 1 academic professional, 5 staff, hourly
employees
 Work with print and electronic versions of
serials
 Update Voyager and Online Research
Resources Database
 Copy and original cataloging in this area too
 Holdings maintenance and dealing with title
changes—big part of serials cataloging
Electronic Resources
 Both electronic journals and electronic books
can be found in the Library OPAC
 Records for electronic journals link to our
electronic resource management system,
called ORR, which then links to full-text
articles or databases
 Records for e-books lead directly to the
resource. Most records have been added with
a batch loading process, but we have begun to
add some individually, and this will increase
Metadata
 A new area for this department, although
digitization projects have been going on for at
least ten years (Kolb-Proust Archives,
European Emblem books)
 1 librarian working on projects for Illinois
Harvest and Open Content Alliance
 State-funded project (not part of Google)
 Examples in the fields of chemistry,
engineering, history and library science
 Providing collection level and item level
metadata
 Dublin Core is used at present
More information on mass digitization
projects at the UIUC Library
http://images.library.uiuc.edu/projects/
General questions on Cataloging
Gail Hueting
ghueting@illinois.edu
Illinois Newspaper Project
 Located in 220 Library but not part of
Cataloging
 Grant-funded, part of U.S. Newspaper Project;
will be finishing this month
 Catalogs and preserves American newspapers
held in Illinois libraries (all over the state)