SFSF Indicators c(11) & c(12)
Plan for Tracking Students Who
Enroll in Institutions of Higher Education
Indicator (c)(11). Provide, for the State, for each LEA in the State, for each high school in the State
and, at each of these levels, by student subgroup (consistent with section 1111(b)(2)(C)(v)(II) of the
ESEA), of the students who graduate from high school consistent with 34 CFR 200.19(b)(1)(i), the
number and percentage (including numerator and denominator) who enroll in an institution of higher
education (IHE) (as defined in section 101(a) of the Higher Education Act of 1965, as amended
(HEA)) within 16 months of receiving a regular high school diploma; and
Indicator (c)(12). Provide, for the State, for each LEA in the State, for each high school in the State
and, at each of these levels, by student subgroup (consistent with section 1111(b)(2)(C)(v)(II) of the
ESEA), of the students who graduate from high school consistent with 34 CFR 200.19(b)(1)(i) who
enroll in a public IHE (as defined in section 101(a) of the HEA) in the State within 16 months of
receiving a regular high school diploma, the number and percentage (including numerator and
denominator) who complete at least one year’s worth of college credit (applicable to a degree) within
two years of enrollment in the IHE.
By September 2011, North Carolina will publish information about the number of NC public
school students who enroll in Institutions of Higher Education (IHEs) and the amount of course
credit they earn within 16 months of high school graduation. NC Department of Public
Instruction (NCDPI) will lead the initiative to develop the capability to do so, with participation
from the IHE community. As lead agency, DPI will be responsible for ensuring that requirements
are met within expected timelines.
Collecting In-State Information, Indicators c(11) & c(12)
Plan A: Data Collection and Reporting Through Federal Funding
In December 2009, NCDPI submitted a proposal to the US Department of Education to develop
a P-20 statewide longitudinal data system (SLDS), known as NCP20+ 1 . One of the proposed
deliverables of NC P20+ is that all NC IHEs will store the P-13 UID. This will provide the
ability to track current and former P-13 students who participate in higher education. By linking
the P-13 and IHE data, NCDPI will be able to compare high school graduation date with IHE
entrance dates, to determine the number of students who enroll in IHEs and the amount of
college credit those students earn within 16 months of earning their high school diploma. Using
the student/individual record data, the results can be aggregated based on subgroups as defined
by 1111(b)(z).
NCDPI intends to use federal grant funds mentioned above to establish this automated capability.
The progress of this effort will be published quarterly on the State’s website.
http://www.ncpublicschools.org/fbs/arra/sfsf/
Timeline and Milestones
IHE Integration of P-13 UID
1
12/2010
See indicator (b)(1), NC’s State Longitudinal Data System, for more information.
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SFSF Indicators c(11) & c(12)
Integration of P-13 and IHE Data
Requirement Gathering (for producing reports)
Capacity to produce reports
Budget – Data Collection and Reporting
Time (hrs)
IHE Staff Integration Effort
400
Project Manager
2000
Business Analyst
2000
P-13 Agency Staff Time
200
1/2011
2/2011
9/2011
Resources ($)
110
150
85
110
Total
Total
44,000
300,000
170,000
22,000
$536,000
Plan B: Data Collection and Reporting Through State Funding
In the absence of the federal SLDS grant funds, the State will complete the work detailed in Plan
A using funds from existing budgets. Under this scenario, other important data managementrelated activities will therefore necessarily be delayed and/or not completed in order to ensure
that this particular capability is established by September 2011. The proposed timeline and
budget would be the same as identified in Plan A.
Collecting Out-of-State Information, Indicator c(11)
NC also will develop the capacity to collect data about NC public school students who enroll in
IHEs within 16 months of receiving a high school diploma.
Plan A: Participate in a Nationwide Effort to Share Data
NC prefers to achieve this goal through participation in a national effort to establish a uniform
means of tracking students as they cross states at any point in their education, including to attend
post-secondary institutions. NC has raised the issue of linking students across states numerous
times in national forum meetings, and stands ready to participate in collaborative efforts with
other states. We are aware of the LEARN effort, proposed by the Education Information
Management Advisory Consortium (EIMAC), and we believe such an effort could be successful
if all states commit to participate. Throughout the next year and a half, NC will explore the
possibility of participating in this or some other such initiative. NC believes an ambitious, but
achievable goal would be to have all states signed on to an agreement for a national/common
identifier system by September 2011. Under this scenario, NC would establish, by the due date,
the capacity to meet the requirements of Indicator (c)(11), but would not yet be able to produce
the requested enrollment data.
NC can foresee some potential obstacles to the success of this plan to meet the requirements of
Indicator c(11). First, the success of the plan is dependent upon the participation of all states in
an effort to establish a national standard for student identification and data sharing. To date,
states have not been able to come to an agreement about what these standards might look like.
NC will certainly continue to advocate for these standards, but has limited ability to make other
states engage in the conversation. Additionally, NC believes that even if all states agreed to
engage in the discussion, getting to consensus and then implementing by September 2011 may
not be feasible.
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SFSF Indicators c(11) & c(12)
Timeline and Milestones
Participate in Multi-State Discussion/Planning for Common ID
Develop national and NC requirements for Common ID
Implement State Agreements for Common ID System
2-12/2010
1-5/2011
5-9/2011
Budget – Data Collection and Reporting
DPI staff attend planning events
Document NC Requirements
Time (hrs)
N/A*
400
Resources ($)
N/A*
85
Total
Total
N/A*
34,000
$34,000
* Note: DPI enterprise data management staff already attend numerous multi-state events (conferences, conference
calls, and webinars) at which this could be a topic of discussion. At present, any events that require physical
presence away from DPI are funded by the sponsoring organizations, such as CCSSO or USED/IES/CCD.
Accordingly, this plan assumes negligible budget impact to NC for this item.
Plan B: Purchase a Membership to the National Student Clearinghouse
In the event that Plan A is not successful, NC will purchase a membership to the National
Student Clearinghouse. The following factors make this plan the less desirable of our two
options for meeting the requirements of Indicator (c)(11):
•
Limited Data: The data that can be provided by the Clearinghouse will be limited. At present,
the Clearinghouse data represents approximately 92% of colleges.
•
Cost: At present rates, membership to the Clearinghouse would cost NC approximately
$53,000 per year.
•
Lack of Competition for Vendors: Without another option for this service, NC (as other
states) will be compelled to purchase a membership from the National Student
Clearinghouse, the sole-source vendor for this data at this point in time. By definition,
pricing for this service will not be competitive and could vary upward each subsequent year.
Timeline and Milestones
Explore steps needed to purchase a membership to and share data with the
National Student Clearinghouse.
If no other options are available, begin procedures to contract with the
Clearinghouse.
Membership in place with the National Student Clearinghouse and process
established for exchanging data with the Clearinghouse (i.e., the capacity to
collect data on students who enroll in IHEs outside of NC).
Budget
Purchase membership to National Student Clearinghouse
4 – 7/2011
7/2011
9/2011
$53,000**
** Note: This would be an annual cost in perpetuity, assuming no other plan for interstate student identification
would be developed in the future.
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