MARIST INTERNATIONAL
PROGRAMS
STUDENT HANDBOOK
A GUIDE FOR STUDENTS PREPARING TO STUDY/INTERN ABROAD
MARIST INTERNATIONAL PROGRAMS
STUDENT HANDBOOK
table of contents
Welcome ...........................................................................................................................5
Introduction ......................................................................................................................6
Staying in Contact ..............................................................................................................7
Administrative Forms ........................................................................................................8
Academics .......................................................................................................................12
Returning to an Internship in the U.S. ..............................................................................17
Pre-Departure Planning ...................................................................................................18
What to Bring ..................................................................................................................22
Conduct and Safety .........................................................................................................28
Travel Arrangements .......................................................................................................35
Health Matters ................................................................................................................36
Money Matters ................................................................................................................39
Returning to the USA .......................................................................................................43
Housing
Returning to an Internship
Reverse/Re-Entry Culture Shock ......................................................................................45
Policies and Statements ...................................................................................................46
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WELCOME!
DEAR STUDENT | Welcome to Marist International Programs (MIP). Your success as a
study abroad student will depend upon how well you have prepared yourself for the
experience. We look forward to assisting you with a number of matters that have to be
taken care of prior to your departure.
This handbook covers a wide range of information necessary for the next important
steps you must take: preparing to spend a semester or year abroad; please read all of the
enclosed carefully.
Please feel free to call us at (845) 575-3330, or if you are on campus stop by our office in
the Hancock Center 2007 for any questions or concerns.
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introduction
Congratulations on being selected to participate in a Marist College study abroad program.
You are about to embark upon an amazing experience and incredible opportunity!
One of the best ways to prepare for your program is to learn as much as possible about
your host country prior to your departure. This handbook is one tool that will help you
prepare for study abroad. Additional resources are online - MIP pre-departure pages
“PDP’s,” travel guides, maps, government and institutional web sites, returned students’
blogs, etc. - and also available through group pre-departure planning meetings, speaking
with returned participants, and e-mail with local and overseas program administrators.
Changes to your program may occur before your departure or while you are abroad. Your
flexibility and willingness to adjust to these changes as they occur will help you to have
the best study abroad experience possible.
You are responsible for the information covered in this handbook and we hope you will
continue to use it as a resource while you are abroad as well.
WE WISH YOU A SUCCESSFUL AND REWARDING STUDY ABROAD EXPERIENCE!!!
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staying in contact
MIP STAFF
John Peters - Dean, International Programs
Carol Toufali - Senior Coordinator
Jerre Thornton - Coordinator
James Morrow-Polio - Assistant Coordinator
Ruth Watts - Office Assistant
MIP OFFICE
TELEPHONE: 845.575.3330 FAX: 845.575.3294
HOURS:Monday - Friday: 8:30 am - 5:00 pm
Summer: 8:00 am - 4:30 pm Monday - Thursday;
8:00 am - 4:00 pm Friday
E-MAIL: international@marist.edu
WEB: www.marist.edu/international
MARIST OFFICE OF SAFETY AND SECURITY - 845.471.1822
(after hours)
For emergencies after hours, call the Marist Office of
Safety and Security. Explain to the officer that there is an
emergency involving a Marist student abroad. Security will
help you identify the individual from Marist International
Programs who can assist you.
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administrative forms
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In order to arrange the many aspects of your program abroad (admission, course approvals, course
registration, housing, meals, internship, travel, etc.), we will be sharing much of the information you
provide on our forms with overseas partners. Therefore, please:
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write neatly and clearly with a black/blue ink (no pencil);
attach a separate sheet of paper if additional writing is needed (do not write on the back of the form);
ensure your name and CWID appear on each document you submit.
CHECKLISTS
FORMS AND DOCUMENTS TO BE SUBMITTED TO MIP OFFICE UPON MIP CONDITIONAL ACCEPTANCE
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$300 non-refundable program deposit (online payment)
Please log into your MIP/Horizons account to complete the following e-documents:
□□ Health Insurance
□□ Emergency Medical Care Authorization
□□ Personal Learning Goals and Objectives
□□ Medical and Special Need Information
□□ Passport Information
□□ Copy of passport (signature/photo page uploaded)
□□ Consent to Release Information
Overseas institution applicaton and/or administrative forms (as applicable, according to program)
□□ Faculty recommendation(s)
□□ Course selections/preferences
□□ Housing forms
□□ Housing deposit
□□ Rental agreement
□□ CV/Resume for internship
□□ Cover letter (personal statement) for internship
□□ Special needs documentation (Marist Office of Special Services)
MIP printed forms and documents
□□ MIP Course Planning & Approvals form: All programs except LdM
□□ Promissory note & Consortium Agreement (Non-Marist Students only)
□□ Passport Copy - Signature/photo page only
□□ Flight itinerary
□□ Copy of visa stamp (LdM programs only)
□□ Internship “Questionaire” and “Conditions” forms (if applicable)
□□ Any other forms or documents that may be required
PRE-DEPARTURE TO-DO LIST:
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Attend pre-departure orientation meetings. Bring your questions (and your parents’ questions)
so that all attendees can benefit from info/answers. Contact your MIP Coordinator for personal/
private concerns.
At pre-departure meetings you have opportunities to meet other participants. Get to know
them: you may want to share ideas, info, flights, or accommodation.
Withdraw from campus housing, meal plan, Marist insurance, etc.
Reserve your round trip flight when program dates are confirmed.
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Confirm flights with your airline carrier three days before departure.
Be aware of host country visa requirements, application procedure, appointments availability,
time needed to process.
Verify that your passport is valid for at least 6 months beyond your planned return.
No passport, no visa; no visa, no travel.
Speak to your friends about plans for housing on your return to campus.
Complete an MIP Course Planning & Approvals form (MIP form); take a copy to refer to abroad
as you complete course registration. Confer with your academic advisor and consult your
degree audit.
Consider courses for your return semester. Register while abroad according to Registrar’s
instructions.
Make a list of names, phone numbers, postal and e-mail addresses of those whom you may
need to contact.
Have a credit card for emergency use.
Verify with your bank or credit union that checking ATM/debit/check/credit card(s) will work
overseas.
Notify card provider(s) that you will be using the card(s) abroad. You will need to provide
dates, destinations.
If a parent is “joint” on your account, he/she can more easily arrange transfers, assist with
banking issues, etc.
Arrange for mail forwarding to your permanent US address. Turn-in your campus mailbox key.
Take care of college financials. If you’re away in the spring, get a renewal Financial Aid
Application and submit before the deadline. Settle outstanding balances on your student
account. Sign the Perkins Loan, Stafford Loan or University Loan Promissory Note.
Arrange for a power of attorney if your parents will need to sign forms, endorse checks, etc.
on your behalf.
Will you need to file federal and/or state income tax forms while abroad in spring? The
deadline is April 15. If you were employed, does the Payroll Office know where to send your
W-2 form in January? Will someone complete income tax forms on your behalf? Do you know
how to access tax forms and instructions on-line?
Have a medical exam/physical and bring your vaccinations up to date. Get a dental check-up.
Have wisdom teeth extracted, if necessary.
Do you need an eye check-up? If you use contact lenses, bring supplies. Bring eyeglasses in
case you can’t wear your lenses. Bring a copy of your prescription in case you need to replace
lost or broken glasses, or lenses.
Do you take prescription medication? If so, bring your medication(s), in pharmacy-labeled
container(s), to last your entire stay abroad. Discuss supplies with your physician and
insurance provider. Allow time to arrange for, or purchase, an adequate supply. DO NOT HAVE
MEDICATION SHIPPED ABROAD TO YOU.
Know what personal items are permitted and prohibited for air travel: http://www.tsa.gov
If you are not a US citizen make sure that your USA immigration documents are in order. Also
know that host country visa requirements, and application procedures, may differ according
to nationality.
Leave copies of your passport and flight details (itinerary) with your parent(s).
It may be useful to bring a copy of your birth certificate with you.
It’s a good idea for parents to have a valid passport in case emergency travel is needed.
Consider obtaining an International Student ID Card (ISIC). For details/benefits visit: http://
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www.myisic.com
Register your travel with the U.S. Department of State: https://step.state.gov/step/
Monitor your e-mail daily for program updates, instructions, and information.
Provide your overseas phone number to your MIP Coordinator.
AFTER ARRIVAL TO-DO LIST
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Attend mandatory on-site orientation meeting(s).
Follow your resident advisor’s instructions and advice. Bring questions/concerns to the RD.
Confirm you overseas mailing address and cell phone number to your MIP Coordinator.
Send your MIP Coordinator your list of overseas courses, as soon as overseas registration is complete.
Ensure that you are registered for a full course load (minimum 12 Marist credits).
Interns abroad:
□□ Be in touch with your faculty internship supervisor at Marist.
□□ Fulfill all internship writing requirements.
□□ Arrange for the internship contract and internship evaluation to be sent to your MIP Coordinator.
□□ At the end of your internship, ask your supervisor for a letter of reference (for future job searches).
Keep a journal or blog of your experiences, friends, acquaintances, and travels. Record
contacts’ addresses, etc.
Take photos of the people you meet and activities, as well as foreign landscapes. Be respectful
of local customs as you photograph and discrete with your camera (try not to look like a tourist).
Communicate with your family back home.
Take advantage of all opportunities to learn as much as possible about your chosen country
and culture.
Don’t allow the “virtual world” to eclipse real world experiences: you crossed the globe for them.
Program Cost
A program cost sheet is provided to each participant, and usually by the date of the first predeparture meeting. The cost sheet includes official program arrival and return dates, fixed costs,
estimated (out-of-pocket) costs, and items included in the program fee.
Acceptance Deposit
To confirm your participation in Marist International Programs, you must submit a $300 nonrefundable program deposit (online). The deposit is due within two weeks of the first scheduled
pre-departure orientation meeting. Should you choose to withdraw from the program after
depositing you must notify MIP immediately and in writing (e-mail or letter acceptable). Any refund
of program fees will be made in accordance with MIP’s Refund Policy (included in this handbook,
and also incorporated in the MIP on-line application).
Travel To Your Overseas Site
The MIP fee does not include the cost of round trip air travel. Students will make their flight
reservations and ticket payment directly to the travel agency or airline of their choice. Travel
arrangements to and from the program site are between the student and the ticket provider.
Marist College is not responsible for students’ air travel arrangements and will not intervene or
interfere in students’ ticketing arrangements. All questions related to ticketing, flights, re-bookings,
changes, etc. need to be directed to the student’s chosen ticket provider and not to Marist College.
Overseas flights usually arrive a day (or two) after the departure date. Ensure that your flight will
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arrive on the official arrival date. If you arrive early you will need to book accommodation for your
first night(s); if you arrive late you will miss orientation.
Some programs include transfer from the airport on arrival. Programs that do not provide transfer
can provide suggestions and estimated fares for public transportation or private cab service.
Please remember to forward your flight itinerary to your MIP Coordinator.
Program-Specific Forms
Forms specific to your program will be distributed to you. Forms may include an application for
admission to the host institution, housing questionnaire, internship placement form, course
selection form, residential agreement, among others. Please complete and return all forms to your
MIP Coordinator as soon as possible.
ID Photos
ID-type photos were required with your MIP application. They are used for a variety of purposes
depending on the program (e.g., meal card, transportation pass, library pass, etc.). Photos should be
passport-size. Your name and the program name should be on the back of each photo. Extra photos
may be returned to you pre-departure.
Communications
It is vital that you receive communications from the Marist International Programs office both predeparture and while abroad. Please keep us informed in writing of any changes in your current or
permanent address, telephone number, or e-mail address.
Marist students: MIP will address messages to your Marist e-mail account; please send messages
to MIP from your Marist account.
Please anticipate administrative and academic details that need attention at your home campus
before you leave the USA: Graduation applications, financial aid applications, declaring/changing
majors or minors, transcript requests, etc., are easier to manage in person. To make communication
with the home campus easier, take a list of names, telephones, and e-mail addresses (academic
advisor, financial aid advisor, study abroad advisor, housing office, etc.).
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academics
BEFORE YOU GO
CONFIRM YOUR MIP COURSE PLANNING & APPROVALS FORMS | Provide your academic
advisor with full information concerning the course offerings on the program in which you will be
enrolled. Confirm courses you need to fulfill major, minor, and departmental requirements and
courses you may take for elective credit. In most cases, you will not register for courses until you
are at the program site. Regardless of when you register, you must follow the steps below for preapproval of your academic schedule and course selection.
OBTAIN APPROVAL OF YOUR OVERSEAS COURSES
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Visiting Students should make sure before departure that MIP credits will transfer to their
home university—we cannot stress enough how important this is. It is up to your university to
grant transfer credit. We will provide course descriptions at your request.
Marist students must review their individual “degree audit,” and discuss with their academic
advisors remaining degree requirements, and how study abroad fits into their academic
program.
Individual academic departments at Marist are solely responsible for determining which
courses taken abroad will receive credit in particular disciplines and whether the courses
fulfill major, minor or other requirements. It is essential that students determine prior to
going abroad whether the proposed courses are approved for credit by the relevant Marist
departments.
Italy Program Participants:
√√ Course flexibility is important: We cannot guarantee that your preferred courses will
be offered; therefore, you should also list alternate courses on this planning form.
√√ Marist equivalent courses are included on the Istituto Lorenzo de’Medici (LdM) course
schedule (see the “Marist Code” column on the schedule). Course substitution may be
possible through the Waiver/Substitution of Requirements form through the Registrar.
√√ Consult your degree audit, your academic advisor, or the Registrar if you have
questions or concerns about your abroad plan and how it may affect your degree
progress, financial aid eligibility (NYS TAP award), etc.
√√ Overseas courses may be altered, cancelled, substituted or otherwise amended at any
time by the host institution, without prior notice.
√√ Course selections are subject to approval by the host institution. Pre-requisites may
be required.
√√ “Lab fees” are assessed for certain courses; these costs are your responsibility.
√√ Final course registration may occur AFTER you arrive in Italy. Thoroughly read instructions in the LdM course selection/application packet.
√√ Your MIP grades transfer to your Marist record, and are calculated in your GPA. Credit
is not earned for repeated courses. Course repeats may jeopardize financial aid.
√√ Your MIP Coordinator can provide a list of LDM courses that fulfill CORE requirements.
√√ If you will be enrolled in more than 16 credits (including overseas electives, internship,
and Marist e-learning) you must bring this to the attention of your MIP Coordinator.
√√ If you plan an internship abroad you must obtain approval where indicated (on the
form), and complete additional forms. Please contact your MIP Coordinator for additional information.
A purple MIP Course Planning form is issued to all other programs participants (not Italy)
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for identifying and obtaining departmental and advisor approval for overseas coursework.
The completed MIP Course Planning form must be submitted to the MIP office prior to
departure and by the deadline indicated on the form. The Course Planning form includes
these instructions:
√√ Course flexibility is important: We cannot guarantee that your preferred courses will
be offered; therefore, please list alternate courses on this form.
√√ The overseas host institution may alter, cancel, substitute or otherwise amend any
course, at any time, without prior notice.
√√ Course selections are subject to approval by the host institution: pre-requisites may
be required.
√√ “Lab fees” which may be assessed for certain courses are your responsibility.
√√ Final course registration usually occurs AFTER arrival at your host institution. Your pre
departure planning includes consulting your degree audit, your academic advisor, and
the Registrar’s Office if you have questions or concerns about your overseas study plan,
and how it affects your degree progress, financial aid eligibility (NYS TAP award), etc.
√√ After arrival overseas students must report by e-mail (to the MIP Coordinator) their
overseas courses as soon as enrollment with the host institution is finalized.
If course registration is not reported by the 4th week of the overseas program, Marist
may be unable to grant credit for any of your overseas coursework.
It is the student’s responsibility to understand eligibility requirements for scholarships, including whether or not particular courses maintain scholarship
eligibility. Sending a list of your overseas courses to your MIP Coordinator does not
guarantee credit for those courses. As such, it is your responsibility to:
1) complete and submit the MIP Course Planning & Approvals form prior to departure;
2) communicate with your Academic Advisor re: initial and final course selections;
3) secure written approval for particular courses.
√√ Your MIP grades transfer to your Marist record, and are calculated in your GPA.
√√ Credit is not earned for repeated courses; course repeats may jeopardize financial aid.
√√ Course substitutions may be arranged through a Waiver/Substitution of Requirements
form which is available from the Registrar’s Office.
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√√ If you plan to enroll in more than 16 credits (including overseas electives, internship,
and Marist e-learning) you must bring the credit overload to the attention of your MIP
Coordinator.
√√ If you plan an internship abroad you must obtain approval where indicated below,
and complete additional forms. Please contact your MIP Coordinator for additional
information.
Take courses abroad that are appropriate to your academic level. You should have fulfilled all
required prerequisite courses for the abroad courses you list on your MIP Course Planning &
Approvals form.
Your academic advisor can advise what Marist courses you’ll need to take in order to complete
your degree requirements; however, your advisor cannot provide you with lists of overseas
courses. See your MIP Coordinator if you need assistance accessing overseas course lists,
descriptions, or schedules.
Choose a variety of courses. DO NOT choose all upper level courses or courses that will be too
academically challenging. Use the same judgment in choosing courses abroad as you do on your
home campus. You want to balance academically challenging courses with less demanding courses.
ARRANGE REGISTRATION FOR YOUR RETURN SEMESTER TO THE U.S.
□□ Visiting Students should ask their advisors how pre-registration is conducted on their home
campus for students who are abroad.
□□ Marist College students must 1) meet with their academic advisors prior to departure to
discuss the courses they plan to take in the semester following study abroad; 2) contact
their academic advisors from abroad --before the on-line registration period -- to confirm
their selected courses, and request that the academic advisor “enable” access to the on-line
registration system.
WHILE ABROAD
□□ COURSE REGISTRATION: In most cases, you will register for courses at your program site. The
resident study abroad advisor will provide registration instructions.
□□ ALL STUDENTS ARE REQUIRED TO ENROLL FOR A FULL ACADEMIC LOAD, EQUIVALENT TO 12
TO 16 U.S. CREDITS, AT THE HOST INSTITUTION. It is your responsibility to ensure that you
are enrolled for full-time study. Failure to enroll for full-time study can jeopardize eligibility
for graduation, and will impact credit-based financial assistance (federal student loans,
scholarships, grants, etc.).
□□ STUDENTS ENROLLED FOR MORE THAN 16 MARIST CREDITS WILL BE CHARGED ADDITIONAL
TUITION AT THE PER CREDIT RATE FOR EACH CREDIT OVER 16.
□□ ACADEMIC POLICIES AND PROCEDURES: Courses are offered through Marist College whose
academic policies and procedures apply. Academic policies are established in the Marist
College Undergraduate Course Catalog. Adherence to ordinary principles of academic
honesty and code of conduct as outlined in the Marist College Student Handbook are
expected of all students participating in Marist International Programs. In addition,
Marist International Programs has developed these academic policies and procedures:
• GRADES: The grades you receive on your off-campus program (or the USA grade equiva
lents) will appear on your Marist College transcript and will be averaged into your
cumulative grade point average. If the overseas institution does not grade on a 4.0 (A-F)
scale, established grade conversions will be used to transfer overseas grades,
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If you are not a Marist College student, you should check with your home campus to
determine how the grades you receive will appear on your home institution’s transcript.
Regardless of whether or not the actual grades you receive will appear on your home
institution’s transcript, you should keep in mind that you will have a permanent record
at Marist College. Should you apply to another school at a later date, you most likely will be required to submit an official transcript from each institution you have attended.
ACADEMIC CREDIT: Credit is granted by Marist College. Grades and credit for Marist
College students are transferred through Marist International Programs office. NonMarist students receive an official Marist College transcript upon completion of the pro
gram. Courses are taught at foreign institutions or by faculty who are hired directly by
Marist College. All overseas courses are approved, monitored and evaluated by the
faculty and administration at Marist. Students should meet with their home campus
advisors to determine how credits will transfer to their individual degree programs.
P/NC/U: Students cannot take courses abroad using the P/NC/U option (i.e. pass/fail)
PROGRAM ABSENCE: You must inform the program’s resident administrator in advance
if you intend to leave the host city for an overnight trip. It is important that the resident
administrator know your whereabouts in the event of an emergency.
ATTENDANCE: You are expected to attend each class session, tutorial, field trip, intern-
ship/ practicum, and any other course-related event. Attendance and class participation
will influence your grade for the course. If you have been absent from a course excessively, you may be required to withdraw from the course without credit or you may
receive a failing grade. If you expect to be absent from a class, you should notify your
instructor and the resident director in advance, preferably in writing.
TARDINESS: All students must make every effort to be on time for all scheduled
meetings and class sessions and should notify the appropriate persons by phone or
written message of extenuating circumstances that result in tardiness.
LANGUAGE POLICY: In non-English taught programs, you are expected to speak the
host language exclusively in the classroom, at the host institution, at your internship
site, in the program office, and on excursions. You should also speak the host language
when in public places and as much as possible when with other students. Speaking in
the host language will improve your abilities as well as ease cultural adjustments. You
are also expected to arrange for conversation exchanges with a language partner—a
host country native who will assist you with the target language, in exchange for English
conversation. Program advisors can help you to arrange for a language exchange
partner.
COURSEWORK: You are expected to turn in all course assignments on time; turning in
assignments late will have a negative effect on your grades. All academic commitments
must be completed before you leave the program site; incompletes are not permitted.
Students who do not complete a course on time are likely to receive a failing grade.
Students are not permitted to audit courses or to take courses on a pass/fail basis.
• You may be informed at the program site of additional academic policies and
procedures, such as deadlines to add, drop, or withdraw from a course, etc. If you have
any question about these, please e-mail your MIP coordinator for clarification.
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WHEN YOU RETURN
□□ Transcripts and Grade Reports: Grade reports ordinarily arrive within one to three months after
completion of the program. Due to differences in schedules and grading procedures between the
host institution and your home campus, grades will be posted to your home campus’s record later
than usual.
Marist International Programs office regrets that it cannot release grades over the telephone. The Marist
College Registrar will send a grade report to you. The Marist grading system is a letter system ranging
from A through D and F.
Non-Marist students will receive an official transcript from Marist College. Non-Marist students may
request additional copies of their official transcript(s) from the Registrar’s Office. Please visit http://
www.marist.edu/registrar for more information, or contact:
Registrar
Marist College
3399 North Rd.
Poughkeepsie, NY 12601-1387
TEL: (845) 575 – 3250
We regret that faxed requests cannot be accepted.
Questions regarding Marist International Programs grades and courses should be directed to
the Marist International Programs office.
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returning to an internship in the U.S.
PREPARING FOR AN ELECTIVE CREDIT INTERNSHIP WHEN YOU RETURN TO THE UNITED STATES
PRIOR TO GOING ABROAD
In addition to going abroad, many Marist College students also participate in elective credit
internships in the US.
An internship will allow you to integrate your academic studies with periods of employment
related to your major and your career goals. By participating in an internship you will get practical
experience in your major field of study and it will also give employers a chance to evaluate you for
professional positions.
Internships are available in all major areas of study at Marist. Students can do an internship during
the fall, spring or summer semesters. Since academic credit is awarded upon completion of your
internship, tuition must be paid according to the number of credits attempted.
As an intern you will get an opportunity to network, get real life experience, possible
compensation and a possible job offer after graduation.
In order to obtain an elective credit internship you must:
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Have a minimum of a 2.5 cumulative gpa
Have a minimum of 60 credits (juniors and senior)
Make an appointment with the Center for Career Services http://www.marist.edu/
careerservices/
Register on Monstertrak (www.Monstertrak.com)
Complete a Field Experience Supplementary Form
Contact the Center for Career Services at (845) 575-3547 to schedule an appointment with
Desmond Murray, Assistant Director, Field Experience, to apply for a US internship. Some students
at Marist are in majors that require an internship prior to graduation. These students will need to
meet directly with their internship faculty coordinator to discuss an internship placement.
If you follow these steps prior to studying abroad 1) you can obtain an internship for your return
semester at Marist before you leave the United States, or 2) you can set up interviews with
employers for after you return to this country.
Feel free to view the Center for Career Services website at www.marist.edu/careerservices.
NOTE: Sophomores are eligible for internships on MIP programs only.
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You will get the most out of your time abroad if you
find out as much as you can about your host country
and culture. Anticipate questions and situations that
may arise before you leave: sources of information
could be returnees, web sites, tourist and travel
organizations, native faculty or students, friends, and
relatives.
Questions often posed by prospective study abroad
students follow. You’ll find many of the answers in
this Handbook, and at the websites listed at the end
of this guide. Students who have returned from
your prospective host country can best answer some
questions you might have, and your MIP coordinator
can put you in touch with returnees. Some students
prefer not to do a lot of research and enjoy
unexpected discoveries on site – sort of like jumping
into cold water! Regardless of the amount of
research you do, and the answers you find, returned
students advise: “Expect the unexpected!” However
you approach preparing to go abroad, ENJOY the
adventure!
HOUSING ABROAD
Housing arrangements abroad vary by program and
range from homestays, apartments, and university
or private residence halls. Given that standards
of living vary from country to country, you should
expect some fundamental differences with respect
to comfort and conveniences. Electrical systems,
heating systems, even the water pressure, may be
different from what you are accustomed to at home
or on campus. Private telephones in apartments
or dorms are rare. Telephone use in homestays is
usually not permitted, or it is restricted. Residence
halls may offer a public phone in the hallway.
Every effort is made to place students in an
environment that meets their needs and preferences;
however, we cannot guarantee that we will be able to
accommodate all requests. Flexibility is important in
regard to all aspects of the study abroad experience,
especially housing. Housing assignment specifics are
normally announced in the days prior to departure.
On acceptance to the MIP Program for a semester or
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academic year, you should:
1. Confirm deadlines for housing withdrawal and refund with the Office of Housing and Residential
Life.
2. Complete a WITHDRAWAL FROM HOUSING FORM at the Office of Housing and Residential Life
to indicate you will be studying abroad.
3. Know that if your plans change, the Housing Office will work with you to provide housing.
PREPARATORY QUESTIONS
What am I looking for in a study abroad experience? Have I made a list of my goals? What are my
hidden (or unspoken) expectations? What cultural experiences am I looking for during my time
abroad? How will this experience impact my career objectives? How familiar am I with my own
cultural heritage? Can I answer questions about my hometown, state, country, US culture, customs,
and politics?
TRAVEL QUESTIONS
How do I get a passport? What can I do to avoid losing my passport? If my passport is stolen, do I
know where to get a new one? Did I photocopy my passport and other important documents?
What is a visa? Will I be going to countries that will require a visa? If so, do I know the procedures
for obtaining a visa and how long it will take to get one?
Do I know weight and size limits for luggage on planes? Can I carry my luggage for plane and train
connections, and to my accommodation alone? What do I really need to bring?
How do I proceed to the host campus once I have arrived in the country? What will I do if no one can
meet me? Have I checked train and bus schedules? What if I arrive on a weekend or late at night?
Whom will I call?
What is the value to me of an International Student ID card, Youth Hostel Membership, rail passes?
What other discounts are available to students?
Do I really need all the items I plan to bring?
Do I have a journal or notebook in which to keep a written record of my experiences?
SITE QUESTIONS
What is the climate like where I will be? Do I have the appropriate clothes for the climate? Am I
bringing too many clothes?
Do I have an option to live with a family? If I live in a residence hall, will I be able to stay in a single
room? Can I room with local students? How close is housing to the town and university? Should I
bring bed linens? What laundry service is available?
Will I use public transportation to get to my classes and/or internship? Am I ready to spend 20-45
minutes on a bus to travel to class or internship or homestay? Should I obtain an international
driver’s license? What rules govern driving, car rental, and insurance?
How do I open a bank account? What are the banking hours? Is there a bank on campus? (Is there
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a “campus?”) How long will it take to transfer money or to cash a check drawn from a U.S. account?
Do I have an ATM card? Will it work overseas? Can I access my savings account at an overseas ATM?
Will my bank charge me a fee for overseas transactions? Can my parents access my account for
deposits or withdrawals on my behalf?
Are traveler’s checks a good idea for me? Do I know where to get them cashed in my host country?
Do I know what to do if they are stolen? Do I have a credit card in case of emergencies? Do I know
about the different ways to have money sent to me in case I run out of funds?
Do I know the currency exchange rate of countries I will be travelling to? Do I know how and where to
obtain the local currency? Am I familiar with the bills and coins? Should I bring a pocket calculator?
What are the normal expectations regarding the use of hot water, heating and electric consumption?
What about voltage? Plug size?
What is included in the program costs and benefits? How much extra money should I take? Can I
get a part-time job? Will I need a work permit? Have I planned for such additional costs as vacation
travel, entertainment, gifts, etc.?
ACADEMIC QUESTIONS
Will I be eligible for financial aid while I am studying abroad? How do I apply for it? What happens
if my check arrives after I have left? What kinds of scholarships are available? What are my chances
of getting one? How do I apply for next year?
Are the university campuses in my host country like American ones, with lots of buildings close
together?
Will I be in classes with other Americans? Are there many students from other nations at my host
university?
When do classes begin? How do I go about registering for classes? Are there catalogues and class
offerings posted? Who will help? What is considered a full course load? How will my courses
transfer? Will my courses transfer? Will my grades transfer also? Will they affect my GPA? What is
the grading scale? What happens if I fail a class? Can I ask for a grade change?
What happens if I decide to take courses different from the ones I signed up for while I was in the
U.S.?
How will I be evaluated? How often? (Quarterly, semester, annual, etc.) How will I get a transcript
sent back to my home campus?
Are there semesters and terms? Will I know the school calendar ahead of time? When are vacations?
What clubs are available for me to join? Is there a cost to join? What other activities are available
on campus?
What are the residence halls/dormitories like? Do rooms have telephones? What about roommates?
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What are the library hours? For how long can I borrow books? Or, can I? How are library fines
assessed? Do students purchase textbooks?
Have all the necessary offices been informed about my plans to study abroad? Have I arranged to
have my mail forwarded? Have I turned in my mailbox key?
What must I do at my home institution before leaving in order to guarantee credit transfer? How do
I pre-register for courses while I am still abroad?
Do I want to live in a residence hall when I return? What should I do before I leave? Have I read as
much as possible about the country or countries in which I will be traveling or studying?
Have I written to national tourist agencies for free guidebooks? Have I been reading magazines or
newspapers to become more familiar with world news and events? Do I know what’s going on the
U.S. as well? Am I prepared to discuss world events with new acquaintances?
HEALTH AND SAFETY QUESTIONS
What, if any, diseases are prevalent in my host country? Have I checked into this? What inoculations,
if any, will I need to get before I leave? What medications should I carry?
If I need medical assistance while abroad, do I know what to do? If I am sick or have an accident,
what do I do? Do I have the international cell number for my program director? Have I discussed
my medical insurance with my family? Does my study abroad program provide coverage? Are there
exclusions for pre-existing conditions?
Do I have prescription medications that I need to take with me? How about glasses? Contact lenses
and supplies? Prescriptions in case of lost glasses/contacts?
Have I had a physical lately? Have I asked my doctor about any special vaccinations I should have
before going abroad? When was my last dental checkup/cleaning? Are my wisdom teeth OK, or are
they going to give me a problem while I’m traveling?
Am I aware of the penalties if I am caught with illegal drugs or in the company of drug users while
overseas? What are the laws of the country/countries I am traveling to?
COMMUNICATION QUESTIONS
How will I contact people in my host country? Should I get a pre-pay phone or get an international
plan with my current provider? Are local telephone calls free? Can I make calls from my residence
or homestay? How will I pay for calls? Are calls overseas and within the country itemized? Do I know
the long distance and overseas access codes? Will I be able to call home on arrival?
Do my family and friends know how to reach me while I’m abroad or traveling? Have I updated my
contact list so I can reach them? Do I have a Skype account? If so, have I entered my most frequent
dialed numbers, including my bank and credit card customer service numbers?
________________________________________________________________________________
*Questions drawn in part from an article by Mary Elizabeth Debicki in “Transitions Abroad,”
International Resource Guide No. 5.
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what to bring
PASSPORT
You will need a valid passport. Obtaining the passport is your
responsibility. It generally takes four to
six weeks to process a passport application, but please be aware that
the process may take longer, especially during peak travel times. Many
local post offices will accept applications for passports. If you are in
Poughkeepsie, you can go to the Dutchess County Office Building at 22
Market Street (across from the Bardavon and a block south of the MidHudson Civic Center). For passports: http://www.co.dutchess.ny.us/
countygov/departments/countyclerk/ccpassports.htm
Complete information regarding U.S. passports (including application
forms, where to apply, how to obtain documentation, etc.) is available
at the U.S. State Dept. Web site: http://travel.state.gov/passport
When you receive your passport, you must sign it. Make three
photocopies of the signature/photo page of your passport. One copy
will be for you to carry separately, in case your passport is lost or stolen.
The second copy should be given to the MIP office for your file, and the
third copy should be left at home with a family member. In the event of
passport loss or theft, it is easier to obtain a new passport if you have
a copy of the lost one.
VISA
What is a visa? A visa is usually a stamp, applied to a passport page,
showing that a person is authorized to enter the country for which it
was issued (subject to permission of an immigration official at the time
of actual entry) and stay there for a specified period. The visa typically
has conditions, such as: dates of validity, purpose of stay (e.g. study),
whether the visa is valid for multiple entries, whether employment is
permitted, etc.
Where does one obtain a visa? Countries issue visas through their
consulates overseas.
What’s a consulate? It is the building or office where representatives
of a foreign government may work to 1) assist their citizens abroad; 2)
issue visas to foreign nationals; 3) promote positive relations between
their home and host nations.
Must I have a visa? Most countries require students to obtain
a “student visa” prior to arrival. To find out if you need a visa for a
particular country, and the application requirements, use Google:
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“Consulate of [name of country] in New York” -- then follow links to visa, or student visa.
How do I apply for a visa? Visas are sometimes applied for in person by appointment at the consulate;
sometimes the application is on-line; sometimes the application must be sent by mail. Each nation sets
its own visa requirements and application procedures.
Obtaining a visa can be a long, complicated, and costly process. The process cannot begin unless you
have a valid passport. You must not apply for a visa too early: wait until you’ve received the “go
ahead” from your MIP Coordinator or overseas program administrator before submitting a visa
application.
Please note:
□□ An incomplete visa application is usually rejected.
□□ A visa application may be denied (visa not granted).
□□ Possession of a visa is not a guarantee of entry into the country that issued it.
□□ A visa can be revoked at any time.
□□ A student visa application may ask for dates of previous visas, proof of financial resources,
evidence of good conduct, evidence of good health, proof of student status, offer of admission
by the host educational institution including program dates, and any other documentation the
consulate deems necessary.
IMPORTANT: NON U.S. PASSPORT HOLDERS
If you are traveling on a passport other than a U.S. passport, you should check with the nearest consulate
of your host country to determine whether a visa will be required. Do this as far in advance as possible.
You should also check with the local consulate of your home country to determine whether there are
any passport or travel restrictions of which you need to be aware. You should also determine whether
you need to apply for a new visa to re-enter the United States.
INTERNATIONAL STUDENT IDENTITY CARD (ISIC)
The ISIC verifies your student status and permits you to obtain discounts at many museums and galleries,
some culture/performing arts events, and travel discounts. As a cardholder, you have access to a tollfree hotline that can provide what to bring assistance should a medical, financial, or legal emergency
arise while you are abroad. The card also carries a small amount of health insurance and emergency
medical evacuation coverage. Visit the ISIC website for more information at http://www.isiccard.com/
HOSTELLING
For inexpensive accommodations around the world:
Hostelling International/American Youth Hostels: http://www.hiayh.org hiayhserv@hiayh.org
STA Travel: http://www.statravel.com/hotels-and-hostels.htm
STAYING IN TOUCH: CELL/MOBILE PHONES, SKYPE, E-MAIL
Given you will be away from home for some time, it is suggested that you carry a cell phone (called a
mobile phone in other parts of the world) and consider this important for communication with family
and friends. This will also help to ensure your safety and security while overseas. There are various
options that you can choose from and we hope the below information will assist your choice:
□□ Non-contract mobile phones which include international calling. Minutes can be purchased as
needed (phones are “topped up”).
□□ Contract mobile phone plan which applies charges to a credit card.
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□□ Use or acquire a USA cell phone which includes international calling.
Some overseas program providers suggest PicCell Wireless, a US based company
that provides mobile phones to American students studying in Italy, Spain, and the
UK. The phone can be shipped to you in the U.S. before departure (depending
how soon you sign up). This will enable you to give parents and friends your phone
number before you leave, and have a means of communication from the minute
you arrive. This is a contract plan which applies charges to a credit card. Note:
your overseas program provider may provide a link to PicCell which includes a
discount.
Most overseas mobile networks have stores you can visit to purchase a mobile
phone or sim card, or you might be able to purchase sims/phones online. If you
would like a pay-as-you-go phone conduct your research prior to arrival and
purchase a phone/sim when you arrive. Some major networks in the UK and
perhaps elsewhere are: Virgin Mobile, Vodafone, T-Mobile, Orange, Three, O2.
Skype is a relatively inexpensive option for keeping in touch with friends and
family: http://www.skype.com
E-mail is relatively inexpensive, if not cost-free. E-mail access may be limited,
depending on the host institution’s computer facilities. Cybercafés can be found
in most cities.
PLEASE NOTE: While we are happy to provide some tips and advice, MIP does
not endorse one mobile phone provider over another. Ultimately it is up to each
individual student to conduct thorough research and choose the best personal
option. We recommend you ask several returned study abroad students about the
phones they used while abroad. Get varied recommendations and info on ease of
use, charges, customer service, reliability, etc.
MONEY
□□ CREDIT CARDS: Carry a major credit card (such as VISA) for emergencies.
Keep in mind that interest accrues for cash advances from day one, and often
at a higher rate than purchases.
□□ ATM CARDS: Contact your bank to confirm that your ATM card and PIN
number can be used overseas, and at what locations (most ATM systems
abroad support only a four-digit, numerical PIN). ATM cards can be used
to get cash (in the local currency) easily, and at a better rate than you may
receive for traveler’s checks. You may only access your checking account (not
savings) with an ATM card.
□□ DEBIT-CREDIT/CHECK/ATM CARDS: These cards work at ATM’s and can be
used to make purchases in shops, restaurants, museums, etc. The amount
is deducted directly from your checking account. Using a debit-credit/check/
ATM card at the point of purchase saves on ATM fees. Debits require that you
enter a PIN; Credits do not require the PIN but you may need to sign a receipt.
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□□
□□
IMPORTANT: Regardless of the card you use, within the week of departure call
your card(s) provider (customer service number on the back of the card) and tell
the representative your dates of travel (USA departure/return) and destination(s).
The representative will note your travel info on your account. If you do not
provide travel info in advance, the card provider’s anti-fraud system may freeze
your account – rendering the card useless.
TRAVELERS’CHECKS: Whileplasticcardsarewidelyandeasilyusedabroad,travelers’
checks can be quite useful in emergencies – for example, if your card is lost/stolen/
damaged, or there is loss of electric power. Travelers’ checks should be viewed
as a “back-up emergency” source of funds because they may not easily or quickly
be exchanged for cash; nevertheless, lost “plastic” could take weeks to replace.
With documentation/receipts, traveler’s checks can be replaced if lost or stolen.
Some banks or credit unions provide free traveler’s checks to account holders;
otherwise the commission fee is usually 1% of the amount you purchase. Ask
your banker for advice, or contact travelers’ checks providers such as: American
Express, Thomas Cook, Citicorp, Barclays Bank, Visa, and BankAmerica, among
others.
MEDICAL INSURANCE CARD
All MIP participants are provided with HTH Worldwide Insurance coverage. Students
will receive an HTH I.D. card and “welcome letter” which provides instructions for
gaining full access to the extensive HTH website http://www.hthstudents.com/
including: overseas doctors, hospitals, pharmacies; health and security information,
translation guides, articles, news, plan details, and claim forms. Share this insurance
information with your family. Keep a copy of your card in your wallet. Also know what
your family’s insurance coverage and benefits are.
BIRTH CERTIFICATE
Bring a photocopy of your birth certificate, if possible. It is handy to have in case your
passport is lost or stolen and you need to proofs of identity to replace it.
AIRLINE TICKET
Airline tickets may be electronic or paper.
Paper: make two copies of a paper ticket(s). It is valuable, and may be difficult to
replace if lost or stolen. The final control page of each ticket is the best to copy as it
contains all the flight(s) information (itinerary) you will need in case your ticket is lost
or stolen. Leave one copy at home and bring the other with you—packed separately
from your original ticket. If your ticket is lost or stolen, contact the airline concerned to
file a lost/stolen ticket report. You will need your ticket number to do this, and it may
incur a fee. Do not expect immediate ticket replacement. In most instances you will
need to purchase an additional ticket to replace the lost/stolen one and then wait for
up to six months for the airline to process your claim and send your refund. (This is an
instance when an emergency credit card would be handy!) Never throw away any part
of your ticket until you have completed your entire journey.
Electronic: Print your electronic ticket for reference (itinerary info: flight number, travel
dates, seat number, confirmation #, etc.). If you lose the print-out you can return to
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your e-mail account (or airline website) to retrieve the details and
print another copy. Give a copy to your family.
LUGGAGE
Take bags that are light, easy to carry, and sturdy. If you’re buying
luggage for this journey, choose bags that are soft-sided and made
of heavy-grade nylon or similar material. If your luggage does not
have wheels, you might want to buy a small luggage carrier. Bring a
backpack (use it as your carry-on) for weekend excursions or vacation
travel.
Divide your load. Remember that you can carry something over your
shoulder or on your back, which leaves one hand free for doors, etc.
The best set of luggage might include one large suitcase, one smaller
bag or backpack, and one shoulder-type bag. Carry your travel
documents and valuables in a waist pack, money belt, or neck wallet.
PACKING
□□ Label your luggage (inside and outside) with your name,
destination address, and telephone.
□□ Remember: you will be carrying these bags when you get to your
destination, and you will be carrying them if you travel after the
program.
□□ If you lock your luggage use TSA Locks. (TSA = Transportation
Security Administration) These locks can be opened by TSA
personnel if your bag is chosen for inspection by customs officials
at departure and arrival points. If possible, have two sets of keys
for locked luggage, to carry separately.
□□ Do not pack valuables (cameras, money, jewelry, items with
sentimental value, etc.) in checked baggage. Don’t take valuables
abroad (such as jewelry) that can’t be replaced, or that you
would be very sorry to lose.
□□ Pack essentials in your carry-on. In case your bags go astray, you
should have in your carry-on bag a few toiletries, prescription
medications, a change of clothing, cell phone and charger,
eyeglasses—anything you “can’t live without” for a day or two.
If your baggage does not arrive with you, file a claim with the
airline before you leave the airport.
□□ In a waist or neck wallet, or front pockets, carry your passport/
visa, airline tickets, cash/checks, credit/ATM cards, study abroad
documentation, and the address/phone/directions of where
you need to go upon arrival.
□□ Know what current airport rules are for carry-on items: http://
www.tsa.gov/
□□ Watch your bags and do not agree to carry packages/items for
anyone else.
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LUGGAGE RESTRICTIONS
All airlines have restrictions on the size, weight, and number of luggage items that you can take without
incurring additional, and significant, expense. Note that while international flights (e.g. across the
Atlantic) may allow for two checked bags, continental flights (e.g. within Europe) may allow only one
checked bag (without fee). Visit your airline web site for specific, up-to-date information concerning
baggage allowances and fees.
WHAT TO BRING (MORE SUGGESTIONS)
□□ copy of your MIP Course Planning & Approval form
□□ degree audit print-out
□□ e-mail addresses or phone numbers of local or overseas key contacts (program advisors,
administrators, etc.)
□□ comfortable shoes (older/historic cities/sites have cobblestone or uneven, unpaved streets and
sidewalks.)
□□ comfortable clothes
□□ dressy outfit(s) - for interviews, internships, theater, nightclubs, special dinners or events, etc.
□□ warm winter coat, gloves, scarf, etc. as appropriate – “google” climate and average temps for your
destination
□□ raincoat & umbrella (or purchase umbrella overseas) -- as appropriate for your destination climate.
□□ bathrobe/cover-up and towel
□□ toiletries (toothbrush, toothpaste, deodorant)
□□ contact lens supplies for entire stay abroad, extra set of lenses
□□ prescription eyeglasses (in case contact lenses fail)
□□ necessary prescription medication to last the entire semester or academic year
□□ backpack for weekend or vacation travel
□□ camera, extra batteries, and charger
□□ a few photos of family and friends
□□ sunglasses
□□ bathing suit
□□ dictionary (and a handbook of verb conjugations for foreign language students)
□□ travel guide (Rick Steves, Let’s Go, Fodor’s, etc.) – cover the guide or it will brand you as a tourist
□□ journal for recording experiences
□□ wind-up alarm clock (electric will not work properly with overseas voltage differences)
□□ sports gear (if you plan to participate in sports abroad)
□□ foreign voltage converter for camera or cell phone charger, etc.
□□ electric plug adapter (unless it’s built into your voltage converter) to plug converter into wall socket
□□ computer, cords, and backup hard drive (be careful to use a converter and/or adapter)
□□ travel size toiletries for weekend trips or carry-on bag
□□ iPod if desired
WHAT NOT TO BRING
□□ electrical appliances (e.g., hairdryers, electric radios/alarm clocks, etc.) because problems arise
from differences in electrical current -- even using converters.
□□ clothing you might wear, because you won’t!
□□ clothing that needs dry-cleaning or ironing (clothes dryers are not a usual household appliance
overseas)
□□ expensive or precious items
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You will soon be entering a culture that is probably foreign to you. Please read the following
sections carefully; they are not meant to frighten you, but rather to inform you of issues about
which you should be aware upon arrival in your host country. This advice is applicable no matter
where you are in the world.
STUDENT CONDUCT
Marist College seeks to provide all members of the Marist community with an environment
conducive to learning. Your application to participate in MIP indicates a free choice to become
part of an academic community, to participate in its programs, and to accept the responsibilities
of membership therein. The College’s acceptance of the student in turn represents the extension
of the privileges of community membership to the individual and the right to remain a part of it so
long as the student meets the academic, financial and behavioral expectations of the community.
By enrolling in or attending a course or program of study sponsored by the College, all persons are
deemed to have agreed to the normal expectation of ethics, conduct and good citizenship, and to
respect the rights of the College and its members, and to be held accountable for all regulations
and procedures as presented in “Student Rights and Responsibilities,” published by the Marist
College Office of Student Affairs. Marist College reserves the right to suspend or dismiss any
student for failure to maintain a satisfactory academic record, acceptable personal behavior, or
satisfactory standards of health.
While overseas, you are not only subject to the Marist College standards of
conduct and disciplinary sanctions, but also to the local laws and sanctions of the
particular country and institution in which you are studying. In many countries
the punishment for possession and/or distribution of controlled substances and
for driving while under the influence of alcohol or controlled substances is much
more severe than in the U.S. You should be aware that if you are arrested for a
crime overseas, there is little Marist College or the local U.S. Consular authorities
can do to intercede on your behalf. Rarely have there been students in violation
of Marist College’s standards of conduct. On the whole, students who choose to
study abroad exhibit a greater degree of maturity and responsibility than many of
their peers.
Marist International Programs office also has the authority to establish rules of
conduct necessary for the operation of the program and to reserve the right to
require a student to withdraw from the program. In such instances, the student
will be entitled to the same due process established on the Marist College campus.
GENERAL SAFETY IN PUBLIC PLACES
Many people’s impressions of Americans come from what they see on American
television shows. Americans are seen as wealthy, particularly in developing
countries, and in many locations you may be better off than the local population.
Americans are also easily noticed. We dress differently, we speak loudly in groups,
we carry backpacks, we wear athletic shoes and caps, and our American accent is
unmistakable.
By following the suggestions below, you can minimize your exposure to unsafe
situations:
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□□
U.S. citizens are encouraged to enroll in the Smart Traveler Enrollment Program (STEP). This is a free
serviceprovidedbytheU.S.GovernmenttoU.S.citizenswhoaretravelingto,orlivingin,aforeigncountry.
STEP allows you to enter information about your upcoming trip abroad so that the Department
of State can better assist you in an emergency. STEP also allows Americans residing abroad to get
routine information from the nearest U.S. embassy or consulate. https://step.state.gov/step/
□□ During travel, do not leave your bags or belongings unattended at any time. Security staff in
airports or train stations are instructed to remove or destroy unattended luggage. Do not agree
to carry or look after packages or suitcases for anyone. Don’t allow anyone put anything in your
luggage.
□□ Use a waist or neck pouch to carry your passport, credit cards, traveler’s checks, or cash. Wear the
pouch under your clothing. Keep the receipt for your traveler’s checks separate from the checks.
You must have the receipt in order to claim reimbursement for lost or stolen traveler’s checks.
Never carry more cash than you are prepared to lose.
□□ Do not carry your passport unless you are traveling away from your host city, or advised to do so
by the program director. Carry a copy of your passport in your host city, keeping the passport book
safely concealed and/or locked in your room.
□□ Be as inconspicuous in dress and demeanor as possible. Downplay those elements of your
appearance and manner that broadcast that you are American, or a tourist. Here are some “tipoffs” to avoid:
□□ wearing US college or university insignia clothing or heavily patriotic American clothing
□□ wearing baseball caps
□□ talking loudly with a group of friends
□□ wearing white sneakers (in some parts of the world)
□□ carrying or referring to a map or obvious guide book; carrying/using a large or expensive
camera.
□□ Try to speak the local language in public, even with other Americans. Even if you have a heavy
accent, you will not attract as much attention, particularly if you take a cue from the locals and
speak quietly and discreetly.
□□ Use the buddy (or in the evening, small group) system, at all times. Walking with someone else
helps to deflect approaches by would-be harassers. Do not talk on a cell phone or use an iPod,
Zune or other multimedia device while walking in public areas. Be aware of your surroundings. Let
friends/roommates know your plans if you go out by yourself.
□□ Be careful how late you come home at night. Try to get home while public transportation is still
running; otherwise, take a taxi. Memorize the telephone number(s) of a reputable taxi company
and whenever possible, call for a cab. If you must hail a taxi, be extremely cautious about whom
you accept transportation from.
□□ Be alert to the people you come in contact with. Be wary of anyone who seems overly friendly
or overly interested in you. Be cautious when you meet new people and do not give your hotel
or residence location or phone number to anyone who is not an established friend. Do not share
information about other study abroad students or program/group events. Be alert to anyone
who might appear to be following you or to any unusual activity around your hotel or residence.
Immediately report any unusual people or activities to your on-site program director, staff, and/
or authorities.
□□ Be in the habit of always locking the door to your residence whether you are home or away.
□□ Never share the key to your home, and report immediately if it becomes lost or stolen.
□□ In countries where drivers drive on the left side of the road (e.g. Australia, Ireland, United
Kingdom), you must make an extra effort to check traffic before crossing streets. Observe traffic
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lights. Stay on sidewalks away from the curb, and walk facing oncoming traffic whenever possible.
Drivers in large cities can be aggressive, and often erratic. Never assume a car will stop for you or
steer out of your way.
MONEY AND OTHER VALUABLES
□□ Keep your cash and other valuables (check cards, traveler’s
checks, passport/visa, airline ticket) in a locked suitcase,
under your bed/in your room.
□□ Do not take abroad jewelry that you value, that
has sentimental value, or that you will regret if
it is lost or stolen. Be aware that it is common
in some cities for thieves on motorcycles to
pull gold chains off the necks, or handbags
off the shoulders, of pedestrians. Leave your
inessential valuables at home.
□□ Avoid putting important/valuable items in the
back pocket of your pants or backpack. Wear
your backpack in front of you in crowded places.
Use a money belt, waist or neck wallet that can
be concealed under your clothing.
□□ Do not handle or display large quantities of money
(dollars or local currency) on the street. Only bring as
much money with you as you need for the day or night.
□□ Always keep an eye, and/or your hands, on your purse/
bag/wallet, especially in crowded public areas (public
transportation, crowded sidewalks, markets, and metro stations).
□□ Be particularly vigilant in areas where there have been numerous reports
of pickpocketing and purse snatching, especially tourist areas. Be aware that thieves on mopeds
snatch purses, so have your bag face away from the street.
□□ In cybercafés, libraries, pubs, restaurants, workplace, internship site, etc. do not leave belongings
unattended. Keep them concealed as much as possible, and out of reach of passersby.
□□ If you suddenly find yourself being “crowded,” move away from the crowd. Thieves have been
known to slice open purse and backpacks with razors and scoop up falling valuables.
U.S. STATE DEPT. COUNTRY INFORMATION SHEETS, TRAVEL CAUTIONS, WARNINGS, ALERTS
Country Information Sheets are available for every country recognized by the U.S. They include
information such as locations and telephone numbers of U.S. Embassies or Consulates, health
conditions, crime and security information, drug penalties, local medical facilities, etc.
http://travel.state.gov/
LOCAL TRANSPORTATION & TRAVEL
□□ If someone leaves a package unattended on a seat near you in any crowded public place (e.g.,
airports, train stations, metro, or on a bus or other public transportation) notify the driver or other
authority and get away from it as quickly as possible.
□□ Be careful with whom you ride in a car. Some countries are less adamant about drinking and
driving, and driving under the influence of alcohol may be more common.
□□ Driving and pedestrian behaviors overseas can be very different from those we take for granted
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□□
in the U.S. Even in developed countries, accident rates are sometimes higher than in the U.S.
Carefully consider the modes of travel you plan to use overseas, and especially if you are planning
travel to lesser developed areas during extended holidays.
You may see other passengers on public transportation who don’t appear to be paying the fare.
Be careful not to copy them. Many of them have passes that they only show when asked by an
inspector. If you get caught without a ticket or pass, you can be pulled off the public transportation
and taken to the police station. Always purchase a ticket for all public transport and remember to
have it stamped if required to do so. Consider a monthly pass if you will have to take the bus or
subway every day. In the long run, it is much cheaper to pay the fare than the fine. A good guide
book will explain seat reservations on buses and trains and how local transportation tickets are
purchased and regulated.
TRAVEL DURING WEEKENDS AND BREAKS
□□ Keep your resident director/advisor and host family or roommate informed of your
whereabouts and any traveling you plan to do. Keep your US family informed of your long distance
travels.
□□ Do not travel alone. Always try to travel with at least one other person.
□□ Be careful whom you allow to join your group. Make sure that anyone who joins your group
is known well by someone you know well. Terrorists and thieves have used unsuspecting travelers
as a cover.
□□ Know your destination, current situation, and postpone visits to places that have had recent
upsets. Before you go read country information sheets: http://travel.state.gov.
□□ Knowledge of current events is important. Read the paper, listen to the news, and be informed.
□□ Have sufficient funds or a credit card on hand for emergency purchases: train or airline tickets,
medications, medical treatment, hospital stay, etc.
IN TIMES OF A POLITICAL CONFLICT
□□ Be aware of the current political situation through television, radio, newspaper, internet news
sources. In the event of an emergency, advisories may be made to the general public through
the media. In case of an emergency, be in close contact with your program director or other onsite staff. Register your local address and phone number with the local US Consulate or Embassy
through https://step.state.gov/step/
□□ When in large cities and other popular tourist destinations, be aware of your surroundings when
visiting places frequented by Americans: bars, discos, US fast food restaurants, branches of US
banks, American churches, American consulates or embassies, American cultural centers.
□□ Keep away from areas known to have large concentrations of residents sympathetic with interests
unfriendly to the US and its allies. Pay close attention to cautionary advice given during on-site
orientation and discuss with local program administrators travels you are planning in your host
country.
□□ Keep away from political demonstrations, which can easily result in clashes between demonstrators
and authorities, particularly those authorities seen as aligned with the US. If you see a situation
developing, resist the temptation to satisfy your curiosity and investigate what is happening.
Return to your home or hotel and contact your program director.
□□ Do not agree to newspaper or other media interviews regarding political conflicts or controversial
issues. It is important to remain as inconspicuous as possible. Do not make reference to your
program group. In such cases, always say, “No comment.” and hang up the phone, or walk the
other way.
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ALCOHOL AND DRUGS
Don’t put yourself in a situation that could jeopardize your health and safety, or lead to violation of the
Code of Student Conduct and/or local laws. Marist, your family, friends want you to have a great time
while you’re away, and we want you to return home safely!
□□ You are a guest in your host country, and other countries you may visit. You represent the USA,
your school, your family, your culture. People who have never been to America will form some
opinions of your country, your school, your family, your culture based on their observations of
you. Be a good ambassador for all of us.
□□ Just as we control our food portions, if we consume alcoholic drinks we must control those
portions as well. Overeating/overdrinking to the point of stomach upset, nausea, and vomiting
is unhealthy, distressing, dangerous, and ugly – twice so in public or foreign situations where
disorientation can lead to mistreatment, and worse. Impaired judgment puts many in harm’s
way -- oneself, one’s friends, family, and bystanders.
□□ Don’t consume alcohol if you are taking medication.
□□ Some drugs which can only be obtained by prescription in the USA are available “over the
counter” in other countries. Also, some medications prescribed in the USA are illegal in other
countries. Talk to a pharmacist or physician if you have any questions or concerns about
medications prescribed to you (here or abroad) and whether they can be safely taken with other
medication. For drug translation guides: http://www.hthstudents.com/
□□ From the US Dept. of State: http://travel.state.gov/travel/tips/tips_1232.html#drug_offenses
Special Warning About Drug Offenses Abroad:
Every year, several hundred Americans are arrested abroad on drug charges. Persons caught with illegal
drugs in a foreign country are subject to the drug laws of that country, not those of the U.S.; as always,
ignorance of the law is no excuse. In many countries, the burden of proof is on the accused to show that
he or she is innocent of the charges. Some Americans take advantage of an offer of an all-expenses-paid
vacation abroad in exchange for carrying a small package in the luggage. When, to their surprise, they
are caught, the fact that they did not know that there were drugs in that package will not reduce the
charges against them.
Every aspect of a drug arrest abroad can be different from U.S. practice. For instance:
□□ few countries provide a jury trial
□□ many countries do not permit pre-trial release on bail
□□ pre-trial detention, often in solitary confinement, can last several months
□□ prisons may lack even minimal comforts, such as beds, toilets, and washbasins
□□ diets are often inadequate and require supplements from relatives and friends
□□ officials may not speak English
□□ physical abuse, confiscation of property, degrading treatment and extortion are possible.
□□ persons convicted may face sentences ranging from fines and jail time, to years of hard labor, and
even the death penalty
□□ penalties for drug possession and for drug trafficking are often the same abroad, so possession of
one ounce of marijuana could result in years in a foreign jail
As with any arrest of a U.S. citizen abroad, consular officers perform a variety of services (see Arrests
Abroad, above). For more information about arrests abroad, see http://travel.state.gov/travel/tips/
emergencies/emergencies_1199.html.
RELATIONSHIPS
Entering into a relationship overseas should be approached with the same precautions as at home.
It can be very tempting to be charmed by the idea of an once-in-a-lifetime foreign romance, but you
should consider any relationship carefully, particularly when you are overseas where there may be
different cultural values and rules regarding dating and relationships. Proceed cautiously, realizing
that you are in the country for only a short period of time. Evaluate your reasons for entering
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into a relationship. Are you attracted to the individual or are you struggling with a strong bout of
homesickness?
Please be aware that in any type of intimate relationship, there is a risk of sexually transmitted disease
or AIDS, or pregnancy. Be sure that you know the person very well before developing a more intimate
relationship and always demand that you both practice safe sex. Some countries do not admit that they
have an AIDS epidemic. Assume that AIDS is everywhere and take precautions.
ADVICE FOR WOMEN TRAVELERS
From: US Dept. of State: http://studentsabroad.state.gov/smarttravel/forwomentravelers.php
Everyone traveling abroad should research safety and local customs, but young women
should be especially attentive.
Stay safe.
If you are a young woman in a foreign country, even dressing in a burlap sack and sensible
shoes may not protect you against the unwelcome advances of strangers. Always try to stay
with a group when exploring locally and avoid walking alone at night. In addition, don’t
feel the need to be overly polite if you are bothered by someone. While it may seem rude to
be unfriendly to a stranger, creating boundaries to protect yourself is important. Use facial
expressions, body language and a firm voice to fend off any unwanted attention.
Traveling through foreign lands gives you a unique opportunity to observe a rich tapestry
of cultures and customs – which may include very different ideas about gender roles. Some
countries have more conservative views about what constitutes appropriate female behavior.
Remember, you’re a visitor. Do some research on social mores before you go, and respect the
customs of the nation. You may not agree with all of the cultural practices you learn about,
but you should abide by them while in that country.
In some countries, wearing the wrong clothes can get you arrested or lead to a dangerous
situation. What you think is casual may actually be considered provocative or unacceptable in
other cultures. Know before you go, and pack accordingly. On arrival, note what local women
are wearing and try to follow their lead. Stay away from anything too revealing or tight. Don’t
wear excessive makeup, and keep jewelry to a minimum to avoid attracting attention. Any
fashion statement you DO make should show consideration for the country you are visiting.
AVOIDING SEXUAL HARASSMENT AND SEXUAL ASSAULTS (MEN AND WOMEN)
It is important that men understand and be sensitive to the kinds of problems women in their group
may face. Also, American men can be victims of sexual assaults overseas.
□□ Be aware of how you carry yourself and dress. Even things as seemingly insignificant as smiling
and your stride will mark you as a foreigner. Avoid looking like a stereotypical American; dressing
fairly conservatively will help deflect at least some potential harassers (avoid wearing microminiskirts on the street, even if every local woman you see is wearing one!) In some countries,
normal American female dress could be viewed as that of a prostitute.
□□ In many parts of the world, meeting a man’s gaze/making eye contact is widely viewed as sexually
provocative, and you may be followed, verbally harassed, or touched as a result.
□□ Usually the best response to unwanted stares, comments or touches is to ignore the harasser and
remove yourself from the situation quickly and calmly. Although verbal responses often work,
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□□
□□
cursing your harasser in the local language or English may
lead to harm. Avoidance is the safest tactic.
If you continue to be followed, spoken to, or touched after
repeated attempts to get away, try to remove yourself to
a very public place. Tell your harasser firmly and calmly to
leave you alone. Sometimes threatening to get the police
is effective; however, sometimes the police are less than
supportive.
Do not judge the physical appearance of your local friends by
American standards. You may be inclined to trust someone
because he or she is nicely or fashionably dressed, well
groomed, self-confident and outgoing. However, the most
fashionable people are sometimes those who are the most
skilled con artists, or who make a mission of befriending
Americans in order to gain money, goods, passports, or sex
from them. Be wary of smooth operators!
CULTS
Cults refer to religiously oriented groups that may not have any
affiliation with an established church. Cults differ from traditional
churches in a number of ways: they generally operate in a secretive
way, members’ personal possessions sometimes become the
group’s property, and they may require complete obedience from
their members. Cult members try to recruit other members by
offering friendship, help, and answers to problems. They often
choose people who appear lonely or confused, because such
people are believed to be more vulnerable to cult members’ ideas.
Cults have similar recruitment techniques as in the U.S. You should
be wary of people who tell you they can provide easy solutions to
your problems, of people who seem excessively friendly and eager
to help, of people who urge you to join them because “everyone is
doing it,” of people who push a sense of guilt on you for not joining
their organization, and of people who invite you to meetings or
social events without stating clear goals. Do not agree to go to any
meetings or social events.
If approached, alert your program director immediately!
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CONFIRM YOUR FLIGHT
Confirm your flight with the airline before heading to the airport.
Many airlines now offer text messaging services that will notify
you if a flight is delayed, cancelled or on time.
TRAVEL INSURANCE
You may wish to consider purchasing travel insurance to cover
lost or delayed luggage and trip cancellation/ interruption, etc.
(You may be covered under your parents’ homeowner’s insurance
policy for lost personal items.) Travel insurance is available through
your travel agent or STA Travel http://www.statravel.com/
The health insurance provided by MIP does NOT cover lost/
delayed luggage or trip cancellation or interruption.
TSA
The Transportation Security Administration coordinates the
services of security officers, inspectors, directors, air marshals
and managers to protect the nation’s transportation systems. Visit
http://www.tsa.gov/ for
□□
□□
□□
□□
Liquid Rules: 3-1-1 for Carry-Ons
Acceptable Identification at the Checkpoint
Prohibited Items
Travelers with Disabilities and Medical Conditions
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health matters
BEFORE YOU GO
MEDICAL INSURANCE
Adequate medical and accident insurance must be carried by each student. Marist College provides
limited accident and sickness insurance coverage designed specifically for American students
abroad. The premium for this insurance is included in the program fee.
Please take the time to review the summary of insurance coverage included in this Handbook, as
well as the family health insurance coverage you may have as well. Keeping in mind that all students
have varying medical needs, and overseas program providers may not offer the same health care
services that are provided at Marist, you need to personally make an assessment of your insurance
needs. A few important questions:
□□ Does the insurance cover students engaged in international education while outside their
home country? Are there limitations?
□□ What is the maximum sickness and injury benefit?
□□ Are pre-existing conditions covered?
□□ Are accidental death and dismemberment covered? Does the policy cover repatriation of
remains and if so, what is the maximum payable?
□□ Does the policy cover emergency medical transportation/evacuation and if so, what is the
maximum payable? Are there limitations?
The International Student Identity Card (ISIC), described earlier in this booklet, also includes health/
accident, repatriation and medical evacuation coverage. A summary of the coverage is provided
with the ISIC card, and is available at www.myisic.com.
MARIST COLLEGE CAMPUS INSURANCE
Please note that while abroad you will NOT have the campus-wide medical insurance coverage
offered through Marist.
VISIT YOUR DOCTOR AND DENTIST
It is strongly recommended that you have a thorough medical and dental checkup as soon as
possible and at least two months pre-departure to allow time for tests, vaccinations, treatments,
and follow-up visits.
Study abroad can be stressful both physically and mentally. A healthy mind and body are essential to
a successful study abroad experience. If you are experiencing any physical or emotional problems,
please address them before leaving the U.S. If you haven’t been feeling well, have a check-up;
if you anticipate dental needs (e.g. extraction of wisdom teeth), get it done before departure; if
you are experiencing any emotional, eating, or substance abuse problems, seek professional advice
and consider deferring your participation in an overseas program until you have the problem well
under control. The sorts of pressures that may lead to eating disorders, emotional, and dependency
problems are only exacerbated when you are coping with adjustment to a new culture, language,
and way of life. Leaving the country will not make your problems go away — if anything, it will make
them worse.
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The range of counseling services available to students on the Marist College campus and most U.S.
college campuses will probably not be available at institutions overseas. Many insurance policies,
if they reimburse for counseling services at all, may not do so for services obtained abroad. In the
event that appropriate counseling is unavailable overseas, you will be advised to withdraw from the
program and return home.
For your safety and well-being, it is vital that you inform us of any physical, emotional, or psychological
difficulties or special needs you may have on the MIP post-acceptance electronic forms. On the
other hand, if you are simply nervous about experiencing a different culture, don’t worry. You are
not alone. Stop by or call our office to talk about your concerns.
WHICH SHOTS TO GET BEFORE GOING OVERSEAS?
Ask your physician.
Also, consult the Center for Disease Control and Prevention http://www.cdc.gov/travel/travel.html
for travelers health advice and information specific to your destination.
FROM THE CENTER FOR DISEASE CONTROL (CDC):
wwwnc.cdc.gov/travel/yellowbook/2012/chapter-2-the-pre-travel-consultation/travel-health-kits.htm
TRAVELLING WITH MEDICATIONS
All medications should be carried in their original containers with clear labels, so the contents are easily
identified. When carrying prescription medications, the patient’s name and dose regimen should be on the
container. Although many travelers prefer placing medications into small containers or packing them in
daily-dose containers, officials at ports of entry may require proper identification of medications.
Travelers should carry copies of all prescriptions, including their generic names. For controlled substances
and injectable medications, travelers should carry a note from the prescribing physician or from the
travel clinic on letterhead stationery. Certain medications are not permitted in certain countries. If there
is a question about these restrictions, particularly with controlled substances, travelers should contact the
embassy or consulate of the destination country.
A travel health kit is useful only when it is available. It should be carried with the traveler at all times (such
as in a carry-on bag), although sharp objects must remain in checked luggage. Travelers should make
sure that any liquid or gel-based items packed in the carry-on bags do not exceed the size limits. They can
consult with the airline for all air-related travel restrictions.
SUPPLIES FOR PREEXISTING MEDICAL CONDITIONS
Travelers with preexisting medical conditions should carry enough medication for the duration of their
trip and an extra supply, in case the trip is extended for any reason.
If additional supplies or medications are needed to manage exacerbations of existing medical
conditions, these should be carried as well.
The clinician managing a traveler’s preexisting medical conditions should be consulted for the best
plan of action (see Chapter 8, Travelers with Chronic Illnesses).[below]
People with preexisting conditions, such as diabetes or allergies, should consider wearing an alert
bracelet (such as those available from www.medicalert.org) and making sure this information is on a
card in their wallet and with their other travel documents.
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TRAVELERS WITH CHRONIC ILLNESSES
Deborah Nicolls Barbeau
GENERAL TRAVEL PREPARATION: PRACTICAL CONSIDERATIONS
Although traveling abroad can be relaxing and rewarding, the physical demands of travel can be
stressful, particularly for travelers with underlying chronic illnesses. With adequate preparation,
however, those with chronic illnesses can have safe and enjoyable trips. The following is a list of
recommendations for patients with chronic illnesses:
□□ Ensure that any chronic illnesses are stable. Patients with underlying illness should see their
physicians to ensure that the management of their illness is optimized.
□□ Recommend seeking pre-travel consultation early, at least 4–6 weeks before departure, to ensure
adequate time to respond to immunizations and, in some circumstances, to try medications
before travel (see the Immunocompromised Travelers section earlier in this chapter).
□□ Provide a physician’s letter. The letter should be on office letterhead stationery, outlining existing
medical conditions, medications prescribed (including generic names), and any equipment
required to manage the condition.
□□ Advise travelers to pack medications in their original containers in carry-on luggage and to carry
a copy of their prescriptions. Ensure sufficient quantities of medications for the entire trip, plus
extra in case of unexpected delays. When crossing time zones, medications should be taken
based on elapsed time, not time of day.
□□ Educate regarding drug interactions. Medications used to treat chronic medical illnesses (such as
warfarin) may interact with medications prescribed for self-treatment of travelers’ diarrhea or
malaria chemoprophylaxis. Discuss all medications used, either daily or on an as-needed basis.
□□ Recommend consideration of supplemental insurance. Consideration should be given for 3 types
of insurance policies:
1) trip cancellation in the event of illness;
2) supplemental insurance so that money paid for health care abroad may be reimbursed, since
most medical insurance policies do not cover health care in other countries; and
3) medical evacuation insurance (see Chapter 2, Travel Health Insurance and Evacuation
Insurance).
□□ Help devise a health plan. This plan should give instructions for managing minor problems or
exacerbations of underlying illnesses and should include information about medical facilities
available in the destination country (see Chapter 2, Obtaining Health Care Abroad for the Ill
Traveler).
□□ Recommend that the traveler wear a medical alert bracelet or carry medical information on his
or her person (various brands of jewelry or tags, even electronic, are available).
□□ Always advise the traveler about packing a health kit (see Chapter 2, Travel Health Kits).
OTHER RESOURCES FOR TRAVEL HEALTH ADVICE
HTH Worldwide Insurance (coverage included in Marist International Program fee): http://www.
hthstudents.com/
International Travel Health Consultants (Office in Poughkeepsie): http://www.globaltraveler.com/
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money matters
“When preparing to travel, lay out all your clothes and all your money.
Then take half the clothes and twice the money.”
- Susan Heller
BUDGET YOUR PROGRAM
You will find it helpful if you put together an estimated budget for your semester. Your MIP cost sheet
will indicate what is included in your program (e.g. meals, internship, excursions, local transportation,
overnight trips, etc.) Your MIP cost sheet also lists estimated expenses (e.g. passport/visa, housing
deposit, textbooks, school supplies, lab fees, etc.). Personal expenses (e.g. entertainment, personal
travel, taxis, laundry, sightseeing, dining out, hostels, etc.) are not estimated on the cost sheet, but
you can get an idea of these through internet research and speaking to students have returned from
your host city abroad.
CONFIRM FINANCIAL ASSISTANCE
Consult your financial aid advisor as early as possible if you have any questions about the following
considerations:
□□
□□
□□
If you use a federal student loan or parent loan or any credit-based loan to help finance your
program costs, you should apply early, as it takes time to collect and complete all loan application
materials. Disbursements of loan funds are made after the start of the semester in most cases.
Do not count on having the proceeds of a loan available to use for living expenses on-site.
Give your parent(s) power of attorney in order to endorse your student loan check(s). Copies of
the power of attorney should be sent to Student Financial Services.
The actual borrower must sign promissory notes. If at all possible, apply early enough for your
student loans (especially Federal Direct Stafford loans) to sign your promissory note before your
departure.
MARIST COLLEGE STUDENTS
You may be eligible for financial aid awarded on campus, with the exception of Federal Work/Study
grants or athletic scholarships. You must apply for financial aid through Marist College Student
Financial Services, as usual. All decisions regarding transferability of your financial aid are at the
discretion of Student Financial Services. Questions about your award should be directed to that office
(845-575-3230, or toll-free 1-800-436-5483). Most program costs do not differ significantly from oncampus costs; consequently, adjustments in your financial aid award are frequently not necessary or
are minimal. However, financial aid awards are individualized, so be sure to contact Student Financial
Services if you have questions about your particular situation.
If you need your College Work/Study award in order to finance your international program, then
a Federal PLUS loan (if you meet the eligibility criteria) may be available to replace lost College
Work/Study funds. If you’re going away for the fall semester only, be sure to inform the Work/Study
Coordinator in Student Financial Services that you intend to accept your College Work/Study award
for the spring semester; otherwise, your award will be canceled for the entire year, and it is very
difficult to have it reinstated.
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VISITING STUDENTS
Meet with your study abroad advisor or financial aid officer at your home institution to initiate a study
abroad consortium agreement between Marist College and your home institution. This agreement will
allow your home institution to support you with financial aid while you participate in Marist International
Programs. Visiting students should send all financial aid documents directly to the Marist International
Programs office.
If you are receiving loans or other financial assistance for your semester/year abroad through your
home institution, please submit, as soon as possible, the completed “Non-Marist Student Financial Aid
Promissory Note” (included in your acceptance packet). The completed form must indicate the amount,
types, and estimated date for disbursement of aid. The Marist College Student Financial Services office
can then tentatively credit your Marist College account for the portion of the program fee to be covered
by financial assistance.
If you do not submit this information, your account may not be settled and it may be subject to late
fees. If financial aid funds create a credit balance on your account, refunds will be sent to your home
institution upon request unless you have made separate payments equal to or in excess of the amount of
overpayment.
PAYING YOUR PROGRAM FEE
An invoice will be sent to your permanent address by the Marist College Student Financial Services office.
Your account must be settled in full before your departure. Billing for fall semester programs generally
begins in July; bills will be sent in November/December for spring semester programs. If you do not receive
an invoice, you should call Student Financial Services at (845) 575-3230 to determine the amount owed to
Marist College. Make all checks payable to Marist College and make sure that your name and ID number
are on the check to ensure proper credit to your account. MasterCard and VISA are accepted. Accounts
must be settled by the settlement deadline regardless of whether or not an invoice has been received.
□□
□□
□□
ACCOUNT SETTLEMENT DEADLINES | Settlement deadlines are set by the Marist College Office of
Student Financial Services (SFS). Students are responsible for settling their accounts by the deadline
set by the SFS. Students who have not made satisfactory financial arrangements by the deadline will
be dropped from the program.
MARIST COLLEGE DEPENDENT TUITION GRANT PROGRAM | The “off-campus” benefit applies for
dependents of Marist College employees who are eligible for this entitlement.
FINANCIAL ASSISTANCE | If you will receive financial assistance for your semester abroad, you must
pay the balance that is not being covered by aid.
Be mindful of financial aid application deadlines and arrangements pre- and post-departure.
Students whose aid is processed through Marist College need not submit documentation of federal loans
or Marist College grants and scholarships, as the Marist College Student Financial Services will relay this
information.
Non-Marist students must provide official documentation of any loans, grants, etc. that they will be using
to pay the program fee. Documentation may be in the form of a consortium agreement signed by your
home institution, an award letter from your Financial Aid Office, or a bank loan notification. If your home
institution is processing your financial assistance, you are responsible for making arrangements in advance
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to sign any loan checks and to have the financial aid funds released to your Marist College student
account. A copy of the document indicating your authorization of release of funds from your home
institution to Marist College must be sent to the Marist College Students Financial Services office
before your departure. Checks sent by your home institution should be directed to the Student
Financial Services and must include a notation of your name and ID number to ensure proper credit
to your student account.
PAYMENT PLAN
You may be interested in paying through an installment plan. Marist College does not make individual
payment arrangements but will accept payment through tuition payment plans. Payment plans are
designed to relieve the pressure of lump sum payments by allowing families to spread costs over a
10-month period. Please visit the Student Financial Services web page for more information: http://
www.marist.edu/financialaid/billing.html
LATE FEES
Accounts that are not settled before the settlement deadline may be assessed late fees. Nonsettlement may also result in inability to register for courses, transcript holds, and delays in processing
financial aid awards for future semesters.
COLLECTIONS
Accounts that remain unsettled at the end of the semester may be referred to a collections agency,
which may assess a collections fee.
READ THE POLICY ON REFUNDS
A copy of Marist International Programs’ Policy on Refunds can be found at the end of this handbook.
Please read this information carefully so that you understand the terms under which your program
operates. Please share this information with your parents if they are covering your education costs.
HOW MUCH MONEY SHOULD I BRING?
One of the hardest questions we are asked is, “How much spending money do I need for my semester
abroad?” The answer is as varied as the students who travel abroad. Students have made it on a
shoestring budget; most spend between $1,000-$2,000. A few spend more lavishly: $4,000 or more
on shopping, trips, and other activities while abroad. The answer to this question also depends on
your program location.
Remember: There are two things you can do with your money, you can buy things or do things.
Material things are much less important in the long run – experiences passed up while abroad make
for long-term regrets.
It is not true that the more money you have the more you will enjoy your trip! Keep these variables
in mind as you build your personal budget:
□□ The fee for your semester abroad will likely include: Marist tuition, overseas housing,
health insurance, and perhaps meals if your program includes meals, transportation and
accommodation on sponsored excursions. Please refer to your MIP “cost sheet” for specifics.
□□ Additional funding needs will depend a great deal on your program country or city, as the cost
of living varies greatly from place to place.
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□□
□□
□□
Currency exchange rates fluctuate daily.
Local laws and the rate of unemployment will govern your ability to work while abroad. In most
cases you must be a citizen of the country you wish to work in, or have a work permit or visa.
Evaluate your expenses here in the US. How much do you spend on entertainment? How much
for personal items? (e.g. haircuts, toiletries, clothing, laundry, movies, concerts, fast food,
restaurants, transportation, etc.) Include these items as you estimate your cost of living abroad.
PURCHASES ABROAD
□□ GIFTS | How much on Mom and Dad? Big family? Lots of friends? (Bring small gifts significant
of the U.S. for the host family, or people you’re bound to meet overseas. Flowers are customary
when invited to someone’s home.)
□□ SOUVENIRS | A sweater from Ireland, a leather jacket from Spain, a mask from the Far East….
□□ WEEKEND TRIPS | (Those not scheduled as group outings) A weekend on the Great Barrier Reef,
an Irish adventure, a climb in the Alps. Best to ask past travelers how much they spent. How will
you get there? The train might cost less than air travel.
□□ LOCAL TRANSPORTATION | Taxis, buses, subways, etc. The cost of the “tube” in London can be a
shock and deplete reserves. Sometimes a walk can put you into another “zone” with lower fares.
In some cities mass transportation is a bargain.
□□ PERSONAL ITEMS | Toiletries, clothing, a radio, hairdryer, medicines, CD’s, etc.
□□ RECREATION | Participation and spectator sports, theatre, movies, concerts, dance clubs, etc.
□□ FOOD AND BEVERAGE | Meals out and during travel, pubs, etc.
□□ POSTAGE or INTERNET | Post cards are costly, stamps no bargain. Aerograms are the best deal.
Figure on $1.00-2.50 for each sending. A cybercafé will give you Internet access for a fee by the
minute or hour. Some eateries offer free Internet access with a purchase.
□□ SCHOOL SUPPLIES | Minimal expense but some texts, notebooks, workbooks, pens, etc. might
best be brought with you. Are you taking a fine arts course such as painting? Photography?
Camera supplies, film, paint, brushes, and canvases can be costly.
□□ STAYING ON? | If you plan to stay on after the program ends, your expenses will increase (unless
you are staying with friends or relatives).
MORE HINTS FOR KEEPING COSTS DOWN
□□ Walk whenever you can (you’ll see more and feel healthier).
□□ Hand wash laundry; hang clothing to dry.
□□ Buy ahead, double up with friends whenever you can, and avoid impulse buying.
□□ Don’t get caught up in the “keep-up-with-the-Joneses” syndrome.
□□ Shop for groceries, make your own meals rather than eating out.
□□ Keep a record of where your money is going.
□□ Combine trips so as to get several things done at the same time.
□□ Plan ahead. Study your guidebook. If you know what you want to do and see before you go, you
won’t waste time and money in your site city. Read, talk to those who’ve been there before, and
pay attention to documentaries and TV news about places you might like to visit.
□□ Turn off data roaming on your smartphone. Turn off your cellular network connection completely
to ensure you do not incur data roaming charges.
□□ A pre/pay cellular plan in your host country is less expensive than an international plan from
your US provider.
□□ Skype may be the least expensive way to call home. Some smartphones have apps that allow
you to call home for free (e.g., iPhone, etc.).
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returning to the USA
CAMPUS HOUSING
REVIEW YOUR SCHOOL’S ON-CAMPUS HOUSING POLICIES
ƒƒ VISITING STUDENTS
Please check with your home institution about on-campus housing policies and procedures
-- for current housing and for the semester you return to your home campus.
ƒƒ MARIST COLLEGE STUDENTS
Marist International Programs provides the Office of Housing and Residential Life with a
roster of prospective MIP participants. However, it is each student’s responsibility to contact
the Office of Housing and Residential life directly regarding withdrawal from housing, room
reservation, housing deposit payment or refund, or any other housing matter.
Links to more housing info for Marist students:
√√
√√
√√
√√
Marist Housing Home Page: http://www.marist.edu/housing/index.html
Marist Housing Resident Student Handbook: http://www.marist.edu/studentlife/
studentconduct/handbook/residencelifehandbook.html
Marist International Programs “What to know before you go FAQs:” http://www.marist.edu/
international/faq.html
Marist Housing Room Selection Information 2014-15 (subject to change): http://www.marist.
edu/housing/pdfs/roomselection2014.pdf?d=0218
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RETURNING TO AN INTERNSHIP
In addition to going abroad, many Marist College students also participate in elective credit
internships in the US.
An internship will allow you to integrate your academic studies with periods of employment related
to your major and your career goals. By participating in an internship you will get practical experience
in your major field of study and it will also give employers a chance to evaluate you for professional
positions.
Internships are available in all major areas of study at Marist. Students can do an internship during
the fall, spring or summer semesters. Since academic credit is awarded upon completion of your
internship, tuition must be paid according to the number of credits attempted.
As an intern you will get an opportunity to network, get real life experience, possible compensation
and a possible job offer after graduation.
In order to obtain an elective credit internship you must:
□□ Have a minimum of a 2.5 cumulative gpa
□□ Have a minimum of 60 credits (juniors and senior)
□□ Make an appointment with the Center for Career Services http://www.marist.edu/
careerservices/
□□ Register on Monstertrak (www.Monstertrak.com)
□□ Complete a Field Experience Supplementary Form
Contact the Center for Career Services at (845) 575-3547 to schedule an appointment with Desmond
Murray, Assistant Director, Field Experience, to apply for a US internship. Some students at Marist
are in majors that require an internship prior to graduation. These students will need to meet directly
with their internship faculty coordinator to discuss an internship placement.
If you follow these steps prior to studying abroad
1. you can obtain an internship for your return semester at Marist before you leave the United States,
or
2. you can set up interviews with employers for after you return to this country.
NOTE: Sophomores are eligible for internships on MIP programs only.
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reverse/re-entry culture shock
“Certainly, travel is more than the seeing of sights; it is change that goes on, deep and permanent,
in the ideas of living.” - Miriam Beard
While many students anticipate culture shock when entering a new country for the first time, many
do not realize that similar feelings can be felt upon return to their home country after being gone
for an extended period of time. During your abroad experience, you are likely to change and grow,
adopt new perspectives, re-examine your priorities, and reconsider your values. If re-entry shock is
severe, seek counseling for assistance through this process of readjustment:
http://www.marist.edu/counseling/
CHARACTERISTICS OF REVERSE CULTURE SHOCK
Someone experiencing reverse culture shock may sense a disparity in what they expect to find when
they return home and what they actually encounter. Home sometimes becomes idealized from
a distance and on return there may be disappointment. There may also be the expectation that
nothing will have changed back home, but just as those who have been away from home change,
people and places at home will have changed as well. There may be irritation with some aspects
of American culture and a longing for aspects of your host country’s culture that cannot found back
home. Suggestions for re-acclimation:
□□ Find new and interesting places around your home town/college town to explore.
□□ Rediscover your surroundings with new appreciation
□□ Keep the adventure alive. If you enjoyed salsa dancing in Latin America, sign up for a salsa class.
If you miss Asian cuisine, find an authentic Asian restaurant, or sign up for a Thai cooking class,
for example.
□□ Stay in touch with the friends you made overseas. Get together for a potluck and reminiscing.
□□ Make new friends! Find the international students on campus, join the international club,
volunteer to help orient new international students.
□□ Submit photographs or an article to the MIP Globetrotter or any of the myriad other publications
(print and on-line) that feature travel and study abroad stories.
□□ Be patient with yourself. After spending an extended period of time abroad, you can’t just
quickly “get over” the nostalgia and sense of disconnection and separation from the place that
became “home” to you. Reflect on the experience, and the outcome: What did you learn?
How have you changed? What are your goals now?
□□ Plan your next trip! Build on the self-confidence you gained through study abroad. You now know
how to navigate from point A to point B. It’s a big world and you’ve only just started discovering it.
A common disappointment of those who return from distant travel is the short attention span of
family and friends in their stories and pictures from abroad. While there may be a lot of interest in
your stories when you return, you will probably sense that others are growing tired of hearing about
your overseas exploits. Yet you want to keep telling about the experience because your memories
are still fresh and alive for months, and years, after. Friends and acquaintances that have sojourned
abroad will understand the need to talk about the memories and experiences – stay in touch with
them. Most importantly, incorporate the positive aspects of your international experience with the
positive aspects of life in the United States.
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policies and statements
1.
2.
3.
4.
5.
6.
7.
8.
9.
□□
I authorize Marist International Programs (MIP) to release my name photograph, address,
telephone number, and e-mail address to faculty/staff, and to current and prospective program
participants. I authorize MIP to use photographs I provide from my study abroad in marketing
and promotional materials for study abroad and other college activities and programs. I understand that I retain all copyright and ownership of my photographs.
I authorize Marist College to forward copies of my Marist College transcript, MIP application
and academic record (and related documents) to Marist International Programs administrators
and affiliates overseas. I understand that Marist College affiliates have the ability to approve
or deny an application.
I agree to immediately notify Marist International Programs in writing if I no longer wish to be
considered for acceptance to a program abroad, or should I decide to cancel my enrollment for
any semester for which I have been accepted.
I agree that I am personally responsible for my conduct. I agree to abide by the laws of the
country I visit. I understand that Marist College and Marist International Programs have no
obligation to intercede or undertake to protect me from the legal consequences of violations
of laws for which I am responsible.
I understand that possession or use of illegal drugs in any form is not tolerated. Laws state that
possession or use of illegal drugs is punishable by fine, imprisonment, and/or deportation.
I understand that program students found using or possessing illegal drugs in any form are
subject to immediate expulsion. I agree to bear the costs of return transportation in this case,
and to accept the withdrawal policy of the program.
I understand that in becoming a MIP participant I am subject to MIP, Marist College, and
affiliate institution rules and regulations regarding conduct, scholarship, and full participation
in the program. I will comply with all reasonable directions and instructions by the program
administrators. If placed with a host family, I will comply with all reasonable rules of the family.
I understand that, due to the special nature of off-campus programs, the onsite administrators
reserve the right to affect the return to the home campus of any student who is not meeting
the standards of scholarship or conduct of the program. I agree to bear the costs of return
transportation in this case, and to accept the withdrawal policy of the program.
I understand that Marist College cannot be held responsible for any injuries, loss, or damage
to my person or property.
Marist College reserves the right to alter or cancel any course or program at anytime when
deemed appropriate due to unforeseen circumstances.
I certify that I have adequate means of financial support, and I accept final responsibility for
payment of tuition and fees associated with the program. I understand that Marist College fees
and charges are due before the departure date, or each semester start date. I agree to pay
or make arrangements suitable to Marist College for payment of all fees and charges by the
settlement deadline set by the Marist College Office of Student Financial Services. I have read
the program refund policy and agree to abide by its conditions.
PAYMENT AND FINANCIAL AID POLICY
I understand that Marist College fees and charges are due before the departure date, or each
semester start date.
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□□
□□
□□
□□
□□
□□
I agree to pay or make arrangements suitable to Marist College for payment of all fees and
charges by the settlement deadline set by the Marist College Office of Student Financial
Services.
I promise to pay Marist College any balance remaining if, for any reason, the estimated financial
aid is not posted to my account.
INFORMATION REGARDING NEW YORK STATE SCHOLARSHIPS
New York State Scholarship (including TAP) award letters are not a guarantee that the student
will be eligible for the award. Colleges have to verify residency, full-time status, GPA, and
appropriate academic progress. Please see the Marist webpage for NYS Scholarship (TAP)
eligibility criteria at http://www.marist.edu/registrar/tap.pdf.
It is the student’s responsibility to understand and maintain eligibility requirements
Regulations for certifying New York State Scholarships (including TAP) include a review of the
student’s semester schedule of courses. Marist College cannot certify the scholarship, nor can
the funds (if certified) be credited to the student’s tuition account until the student’s course
enrollment is available for review.
Students must e-mail their semester course enrollment to their Coordinator in the Marist
Abroad office as soon as registration is finalized at their host campus.
PROGRAM WAIVER
This program involves studying and living in a dormitory, apartment or with a host family in the host
city. Group excursions and social/cultural activities are sometimes offered to participants. Some
trips may be overnight and most will involve transportation on a bus and/or train. The undersigned
fully understands that there are certain dangers, hazards, and risks inherent in international travel,
the group excursions, and in the activities included in the program and have signed this document
in full recognition and appreciation of the dangers of these activities, which dangers include, but
are not limited to, physical injuries (minimal, serious, catastrophic) and/or property loss or damage.
The Undersigned expressly acknowledges that the participant is not required to participate in this
Marist College program, but chooses to do so. The Undersigned therefore agrees to assume and take
on all responsibilities in any activities associated with the Marist College program. In consideration of,
and in return for, the service, facilities and other assistance provided to participants by Marist College
or its partner institutions (and their governing boards, employees, and agents) I, the undersigned,
along with any of our assignees, heirs, distributees, guardians, and legal representatives release
Marist College and its partner institutions from any and all liability, claims and actions that may
arise from injury, harm or death to the Undersigned and from loss or damage to the Undersigned’s
property in connection with these activities. The Undersigned understands that this release covers
liability, claims and actions caused entirely or in part by any acts or failure to act by Marist College,
including but not limited to negligence, mistake, or failure to supervise by Marist College or any of
their employees, agents, or contractors.
PRIVACY POLICY
Marist College is fully committed to respecting the privacy of all applicants to our programs. The
information that you provide on your application will be used only for the purpose of carrying out
your interest in applying for a Marist International Programs. Your personal information will not be
shared with any third party.
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CERTIFICATION
I certify that I have carefully considered each question on this application and that my statements are
true and complete to the best of my knowledge. I accept as binding any and all conditions that normally
apply to undergraduate admission to Marist College and Marist International Programs. Furthermore,
I understand that Marist College may refuse or revoke, without showing cause, admission to any
student prior to enrollment if it is deemed necessary or advisable in the judgment of Marist College.
MARIST INTERNATIONAL PROGRAMS REFUNDS POLICY
•
Between 21-44 days prior to the
official arrival date of the program.
•
Between 20 days prior to and up to
11 days before the official arrival
date of the program.
RETURN AMOUNT
• 100% of the Program Fee except $300
deposit and any non-recoverable fees
assessed to Marist College.
• 50% of the Program Fee except $300 deposit
and any non-recoverable fees assessed to
Marist College.
• 25% of Program Fee except $300 deposit
and any non-recoverable fees assessed to
Marist College.
Ten (10) days prior to official arrival date.
•
WITHDRAWAL DATE
• More than 45 days prior to the official arrival date of the program.
•
1.
2.
NO REFUND.
Note that refund policies vary among program providers. It is your responsibility to know the
refund policy for you particular program, including the steps to withdraw, withdrawal dates and
refund amounts.
The “official” arrival date is the date students are required to arrive at the program site as
indicated by MIP or the program provider or host institution.
A FINAL NOTE
Your semester(s) of study abroad will introduce you to many people whose lifestyles and cultures
differ from those to which you are accustomed. You will come into contact with not only host country
nationals, but citizens from many other countries who have immigrated to, or are also students visiting
your host country. In fact, your experiences on the program will probably be quite different from what
you expected. Getting the most out of your program depends on your ability to adapt to new and
challenging situations.
Expect the unexpected! Our staff in Poughkeepsie and the administrators at each program site can
assist you in adjusting to your new environment. However, we cannot anticipate the exact course of
events you might experience during the semester, nor can we make the world run as we wish it would.
For this reason, we reserve the right to alter or cancel a course or program as needed.
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Marist International Programs
Marist College
3399 North Road
Hancock Center 2007
Poughkeepsie, NY 12601/1387
845.575.3330 tel
845.575.3294 fax
www.marist.edu/international
international@marist.edu