Just-in-Time Faculty/Student Conference Co-Presentation
Purpose
Funding is available through the Just-in-Time (JIT) Faculty/Academic Staff Professional Development fund to support faculty/staff co-presenting with graduate or undergraduate students at disciplinespecific conferences. Application is through the Faculty/Staff Just-in-time Professional Development program. While this set-aside is specifically to meet the needs of faculty/staff and student conference co-presentations, the regular Professional Development grant mechanism may also be used to apply. One proposal is submitted that includes the faculty and student request.
Application Timeline
Proposals are due electronically to Research Services at least 6 weeks before the professional development activity. Submit the proposal as a Word document to: rssubmissions@uwstout.edu
; proposals are accepted on an ongoing basis.
Awarded amount: up to $1,000 for faculty/academic staff and $1,000 for students 
 Evidence of co-presentation is required (i.e.: a letter or email of invitation verifying the copresenters).
 The “one submission every three years is allowed” does not apply to this grant.
Proposal Format
Section 1
1) Project Title: “JIT Faculty/Student Co-Presentation: __________”
2) Name(s) of Faculty/Academic Staff Presenter(s)--one person should be designated as principal contact
3) Department(s)/Unit(s); phone and e-mail
4) Name(s) and Email(s) of Student(s) Co-Presenting
5)
6)
Inclusive travel dates, including conference and presentation dates
Budget requested: provide separate totals for faculty/academic staff and for student(s)
7) Abstract: Brief summary paragraph
8) Attach conference presentation acceptance
Section 2: Narrative (1-2 Pages)
1) State the purpose and need
2) State objectives
3) Describe the co-presentation activity
4) Evaluation--describe how the outcomes will be measured
5) Dissemination--describe how the results of the project will be disseminated on campus (i.e.: campus presentation, research day)
Section 3: Budget: Up to $1,000 for faculty/academic staff and $1,000 for student(s) may be requested
Prepare a budget, identifying the costs. Separate costs into two columns, with one column listing the faculty/academic staff costs and a second column listing student costs (see example below). If the budget exceeds $1,000 for either faculty/academic staff or student(s), the additional funding source(s) must be identified and approved prior to JIT submission. These sources
may come from department, college or personal funds. The budget should reflect standard university rates as detailed in the Budget Information Sheet .
Review Criteria
1)
2)
The purpose and need is clearly explained
Objectives meet project purpose and need
3) The conference co-presentation meets the stated objectives
4) The proposal is in alignment with the purpose of the professional development program goals and university goals to support faculty/student research
5) The proposal describes the evaluation plan to determine the extent to which the objectives were met
6) The planned dissemination is stated and is appropriate to the project
7) The budget is appropriate for the requested professional development activity

Just-in-Time Grant Review Process
All proposals are reviewed by Research Services and then routed for standard university signatures.
The Professional Development Grant Review Committee, made up of three appointees each from the
Faculty Senate and Academic Staff Senate, review the applications. Research Services then notifies the applicants of the funding decision.
Final Report
A brief final report (use Final Report Template ) is due to Research Services . (Please type “Final
Report” in the subject line of your email.) Also, you are requested to submit the final report summary to UW-Stout Today at https://orgsync.com/11321/forms/48003/show .
Contact: Sue Foxwell, Research Services, X2477, foxwells@uwstout.edu
or Daphne Daugherty,
Research Services, X1650, daughertyd@uwstout.edu
.
Example Budget
Faculty
Request
Travel/Lodging
Round-Trip Airfare $306
Student
Request
$306
Airport Shuttle
Hotel
Meals
Conference
Registration Fee
Registration
N/A
$498
$150
$125
$72
$498
N/A
$50
TOTAL
JIT REQUEST
Additional Funding
Source:
Meals
$1079 $926
$1000 $926
$79 0
Description
Round trip from MSP to ATL airports
Travel Wise
Round-trip @$36/way from Menomonie,
WI Chippewa Valley Airport Service
$166 x 3 nights – Hyatt Place, Atlanta, GA
$50/day x 3 days
Conference Registration Fee (1 non-member rate and 1 student rate)
See below for other funding sources
Personal funds
Updated: 10/14/14