AGENDA FOR
UNIVERSITY SENATE MEETING
(Meeting #1, 2011-12)
April 21, 2010
4:00 p.m.
TC 102
Agenda
I.
Roll Call
II.
Announcements
A.
III.
2011-12 University Senate and Senate Agenda Committee Membership List (Enclosure #1)
New Business
A.
Elections (Biographical Information, Enclosure #2)
1.
Senate Officers
Slate:
Chairperson:
Eric Kelly
David Pearson
Vice Chairperson:
Richard Bellaver
Secretary:
Amy Leahy
Scott Rice-Snow
Nominations will also be taken from the floor.
2.
Committees
University Senate Agenda Committee – THREE positions
Slate: Ralph Bremigan
Kip Shawger
Murray Steib
Lynda Wiley
Nominations will also be taken from the floor.
University Senate Agenda
April 21, 2011
Enclosure #1
1.
University Senate 2011-12
(70 Members)
Chairperson:
Vice Chairperson:
Secretary:
Parliamentarian:
Undersecretary: Melanie Turner (Non-voting)
Ex officio:
Ex officio:
Ex officio:
Ex officio:
Ex officio:
Jo Ann Gora
Terry King
John Ledbetter
Barbara Wills
Kevin Thurman
Academic Dean:
Faculty (by Department within Colleges):
Amy Leahy
2012
Tarek Mahfouz
2013
Mark Hamil
2013
Ann Wieseke
2013
David Pearson
2012
Family and Consumer Sciences
Technology
Military Science
School of Nursing
School of Physical Education,
Sport & Exercise Science
Fisher Institute for Wellness
and Gerontology
CAST
CAST
CAST
CAST
CAST
Department
Department
Department
Department
Department
CAST
Department
Jane Ellery
2013
Joshua Coggeshall
Carla Corbin
Eric Kelly
2012
2013
2012
Architecture
Landscape Architecture
Urban Planning
CAP
CAP
CAP
Department
Department
Department
John Ledbetter
Jeff Green
Omar Benkato
Jensen Zhao
2013
2012
2013
2012
COB
COB
COB
COB
Department
Department
Department
Department
Joseph Chapman
2013
Accounting
Economics
Finance and Insurance
Information Systems and
Operations Management
Marketing and Management
COB
Department
Richard Bellaver
2012
CCIM
Department
Glen Stamp
Michael Hanley
Mike Gerhard
2013
2012
2013
Center for Information and
Communication Sciences
Communication Studies
Journalism
Telecommunications
CCIM
CCIM
CCIM
Department
Department
Department
Kenton Hall
Murray Steib
David (“Kip”) Shawger, Jr.
2012
2013
2012
Art
School of Music
Theatre and Dance
CFA
CFA
CFA
Department
Department
Department
Colleen Boyd
Mark Pyron
Scott Pattison
Michael McGrew
Paul Magro
2013
2012
2013
2012
2013
CSH
CSH
CSH
CSH
CSH
Department
Department
Department
Department
Department
Joyce Huff
2012
Anthropology
Biology
Chemistry
Computer Science
Criminal Justice and
Criminology
English
CSH
Department
University Senate Membership (cont.)
Jerzy Jemiolo
Scott Rice-Snow
Sergei Zhuk
Ralph Bremigan
Marina Guntsche
Jarka Popovicova
2013
2012
2013
2012
2013
2012
Geography
Geological Sciences
History
Mathematical Sciences
Modern Languages and Classics
Natural Resources and
Environmental Management
Philosophy and Religious Studies
Physics and Astronomy
Physiology and Health Science
Political Science
Psychological Science
Social Work
Sociology
Speech Pathology and
Audiology
CSH
CSH
CSH
CSH
CSH
CSH
Department
Department
Department
Department
Department
Department
CSH
CSH
CSH
CSH
CSH
CSH
CSH
CSH
Department
Department
Department
Department
Department
Department
Department
Department
TC
Department
TC
TC
TC
TC
TC
Department
Department
Department
Department
Department
Department
Elizabeth Agnew
David Grosnick
Becci Brey
Gary Crawley
Johnathan Forbey
Ron Dolon
Lisa Pellerin
Barry Wagner
2013
2012
2013
2012
2013
2012
2013
2012
Jeong-Han Kim
2013
William Sharp
Carrie Ball
Theresa Richardson
Kathleen Kreamelmeyer
Michael Harvey
Brad Canada
2012
2013
2012
2013
2012
2013
Counseling Psychology and
Guidance Services
Educational Leadership
Educational Psychology
Educational Studies
Elementary Education
Special Education
Burris Laboratory School
Contract Faculty:
Scott Parkinson
Shon Byrum
2012
2013
History
Burris Laboratory School
Professional Personnel:
Mark Holtzman
Bernard Hannon
Barbara Wills
Chris Munchel
Tracy Hendricks
Lynda Wiley
2012
2013
2012
2013
2012
2013
Academic Advising
Business Affairs
Emerging Technologies
Admissions
Alumni Programs
Student Life
President, Student Government Association: Kayla Pickersgill
President, Student Senate:
President Pro Tempore Student Senate: Chad Griewank
Undergraduate Students (6):
Graduate Student (1):
Full-Time Contract Faculty
Full-Time Contract Faculty
Area
Area
Area
Area
Area
Area
1.1
Agenda Committee
(11 Members)
Chairperson:
Vice Chairperson:
Secretary:
Parliamentarian:
Undersecretary: Melanie Turner (Non-voting)
Larry Markle
Carrie Ball
Carolyn Walker
2012
2011
2011
Ex officio:
Disabled Student Services
Educational Psychology
Elementary Education
Chairperson, Faculty Council: John Ledbetter
Chairperson, University Council: Barbara Wills
Chairperson, Campus Council: Kevin Thurman
President Pro Tempore, Student Senate: Chad Griewank
Terry King
TC
TC
Senate
Senate
Senate
University Senate Agenda
April 21, 2011
Enclosure #2
Candidates for Chairperson, University Senate
Eric Damian Kelly, Ph.D., FAICP, is a lawyer and city planner who came to Ball State in 1995 as Dean of the
College of Architecture and Planning. He served as Dean until 1998 and then joined the faculty of the Department of
Urban Planning. From 2004 through Spring 2007 he was Acting Chair of the department, when he asked to be replaced.
In 2001 he was named a University Teaching Professor. He has been appointed by three governors to serve on the
Indiana Land Resources Council; he currently serves as Chair of the Muncie-Delaware County Government
Reorganization Committee. He was recently appointed by the Mayor of Muncie as a Commissioner (unpaid) of the
Muncie Housing Authority. He is a past president of the American Planning Association and a Fellow of the American
Institute of Certified Planners. He has chaired promotion and tenure, curriculum and other committees for his home
department and served on a number of college committees. He first served in university senate as the deans’
representative from 1995-97. He has served in the senate since the restructuring of the governance system and has served
as chair for the 2010-11 academic year. He has served on several governance committees, including a partial term on the
UCC-21 Subcommittee, and he chaired the Fine Arts committee for one term. He also served as a community member of
the board of the Friends of the Ball State Art Museum, a board now chaired by his spouse. His wife, Sandra, is retired
from Ball State, where she served as Special Assistant to the President for 15 years. His daughter, Eliza, earned bachelors
and masters degrees from Ball State in speech pathology and his step-daughter, Jane, earned a masters from the wellness
program; both now work in their fields. Eric and Sandra are long-time members of the Fellows Society of the Ball State
University Foundation.
David R. Pearson
Department, Rank, Year of Appointment
Physical Education 1993
Associate Professor, 1997
Associate Department Chair 2007 – 2011
Graduate Coordinator for all Graduate Programs in SPESES 2007-2011
Education
Ph.D., 1987, Ball State University, Bioenergetics, Physiology
M.S., 1979, Ball State University, Physiology, Anatomy
B.S., 1977, Central Michigan University, Biology, Art
Professional Service
Department
Promotion and Tenure Committee (2004-2010) (Chair 2009-10)
College
Promotion and Tenure Committee (2009–2010)
Dean’s Task force for use of Digital Measures (2009 – 2010)
University
NCAA Re-Certification Committee – Governance and Compliance. (2010-2011)
Provost Task Force on the Future of Higher Education Committee. (2010-2011).
Provost Task Force for Development of On-line Faculty Evaluations (2009 - 2011)
Faculty Representative for Development of On-line Grade Submission (2009-2011)
Faculty Representative for Development for University ERP Implementation (2009-2011)
Parliamentarian of the University Senate, (2004 – 2010)
Vice Chair of University Senate (2007)
I am asking for your support as Chair of the Senate because I strongly believe that we need a change in how the Senate
operates. Over the years that I have been involved, the Senate has become increasingly more reactive to campus issue and
I propose that we need to be proactive on issues in the current environment. To do this I will suggest that we have a
planned “discussion topic” at each meeting, dealing with campus issues which may result in possible action language to
follow. While this may be only recommendations to the administration, I believe this will help “keep us at the table”,
when decisions are being made. Also to keep issues moving in a timely manner in governance, I will recommend that we
make a change in the standing rules of the Senate to allow amendments to be made to motions on the floor. It makes little
sense to deny this body the same rights as all of the other Councils and committees in the governance system and I
believe it will result in stronger legislation. Making this change will also allow items to move at a faster pace through the
system making us more agile, efficient and expeditious thus improving our overall effectiveness. I would also like to
thank you for your willingness to serve.
Candidate for Vice Chairperson, University Senate
Richard Bellaver, Professor of Information and Communication Sciences (College of Communication,
Information. and Media)
Professor Bellaver has been teaching in the Center for Information and Communication Science since 1989. He
has been the Chair of the Salary and Benefits Committee and the University Promotion and Tenure Committee.
His research for the past ten years has involved studies of electronic reading, especially eBooks for children.
He has been the Vice President of the International Usability Professionals’ Association and was recently the
Chapter Coordinator for North America. He received the University Outstanding Faculty Advisor Award in
2009. He is a graduate of Purdue and Michigan State Universities.
Candidates for Secretary, University Senate
Amy Leahy, Assistant Professor, Department of Family and Consumer Sciences (College of Applied
Sciences and Technology)
I have been at Ball State for 15 years and have served in the following positions …
Assistant/Associate Chair of the Department of Family and Consumer Sciences for 12 years
Program Director of Fashion programs for 12 years
University committees:
Academic Assessment and Institutional Research (secretary and chair)
Events Programming and Scheduling
Senate and Faculty Council
Governance and Elections
Library
Undergraduate Education Committee (secretary and chair)
University Core Curriculum subcommittee
Scott Rice-Snow, Professor and Chair, Geological Sciences (College of Sciences and Humanities)
Dr. Rice-Snow obtained his undergraduate degree in geology from Hope College in 1978, and his Ph.D. in geosciences
from the Penn State in 1983. He is completing his fourth year as chair of the department, formerly serving as department
graduate program director and alumni relations coordinator. He has served as an officer in the Ball State Sigma Xi
Chapter and Ball State Professional Affairs Council.
His research specialties are in geomorphology, mathematical geology, and hydrology. He has recently completed studies
on the geometries of caves and drainage basin boundaries, water supply to the Capitan Aquifer in New Mexico, and
geoarchaeology of the Tibes ball court site in Puerto Rico.
Candidates for Senate Agenda Committee
Ralph Bremigan, Professor, Department of Mathematical Sciences (College of Sciences and Humanities)
I received my Ph.D. In mathematics in 1990 and have worked at BSU since 1992.
I have taught 16 different undergraduate and graduate mathematics courses, authored research articles in
mathematics, and co-written a textbook for preservice secondary mathematics teachers.
I have served as my Department’s Director of Undergraduate Programs and its Assessment Director, and have
chaired the Department’s P&T Committee three times. I have been an officer in the BSU chapter of Sigma Xi
since 2003, and was a member of the second Core Curriculum Task Force (2004-06). In addition to
membership on Faculty Council and Senate since 2008, I have been a member of the Governance and Elections
Committee (2009-present) and the Financial and Budgetary Affairs Committee (2009-present).
David (“Kip”) Shawger, Assistant Professor of Theatre, Department of Theatre and Dance (College of
Fine Arts), survived 37 years at Ball State, outlasted six university presidents (working with the seventh),
chaired, vice-chaired, and secretaried many senate, department, college, and university committees including
(don’t hold it against me) the task force that rewrote the current university’s governance system. An advocate
for the arts… completed 9 years as a member of the John F. Kennedy Center for the Performing Arts Executive
Committee as National Chair of Design and Technology for the American College Theatre Festival. Golf
handicap approaching fourteen, etc., etc.
Murray Steib, Professor of Music History and Coordinator of Music History in the School of Music
(College of Fine Arts)
I’ve been at Ball State for 12 years, and have served on a variety of university and departmental committees and
search committees. A few of the more notable committees that I have served on include the University Senate
and Faculty Council (since 2007), the Undergraduate Education Committee (since 2007), the University Library
Committee (2005–2009; chair, 2005–2007), and the Publications and Intellectual Property Committee (2002–
2005; chair 2003–2005).
Lynda Wiley, Associate Vice President for Student Affairs, has worked at Ball State since 1997. Her
responsibilities include oversight of the offices of Student Life, Multicultural Center, Student Center, Disabled
Student Development and Student Legal Services. She serves on the Crisis Management Team, the Critical
Incident Response Team, and the Executive Management Support Team for the ERP project. Lynda has been a
member of University Council since 2005, and has served on the following committees: Admissions and
Credits, Extended Education, Research, Student Rights, Ethics & Standards, and Traffic Appeals. She is an ex
officio member of the Student Activities Committee and the Student Center Committee and has served as a
University Council appointee to the Campus Council.
AGENDA FOR
UNIVERSITY SENATE
April 21, 2011
4:00 p.m.
Letterman Building (LB) 125
.
I.
Roll Call
II.
Approval of the minutes of March 24, 2011
III.
Announcements
PLEASE NOTE: THE APRIL 21 MEETING IS THE FINAL MEETING OF THE 2010-11
SENATE. AFTER ADJOURNMENT OF THIS MEETING, THERE WILL BE A FIVE
MINUTE BREAK AND THE NEW SENATORS WILL BE SEATED FOR THE FIRST
MEETING OF 2011-12, AT WHICH TIME THE SENATE ELECTIONS FOR
EXECUTIVE COMMITTEE WILL TAKE PLACE.
A. Program Information – Academic Posting 2010-11, Volume XLII-7
Revised Programs
College of Architecture and Planning
Department of Architecture
Master of Architecture II (MArchII)
Miller College of Business
Department of Information Systems and Operations Management
Senior High, Junior High/Middle School Education Program
College of Sciences and Humanities
Science
Doctor of Philosophy (PhD) in Environmental Science
Department of Computer Science
Major in Computer Science, 66-70 hours
Minor in Computer Science, 17 hours
Department of Political Science
Major in political Science, 42 hours
B. Results of Constitutional Amendments (Enclosure #1)
C. Ball State Football – Coach Lembo
IV.
Recognition of Deaths – Seemann Baugh, Robert O. Foster, Robert E. Marsh, David A. Upchurch
V.
Committee Reports
A. Governance and Elections Committee – John Ledbetter, Chairperson
B. Faculty Council – Barry Umansky, Chairperson
C. University Council – Barbara Wills, Chairperson
University Senate Agenda
April 21, 2011
Page Two
D. Campus Council – Michael Miller, Chairperson
E. NCAA/MAC Annual Report – James Ruebel, NCAA/MAC Faculty Representative (Enclosure #2)
VI.
Report by Chairperson of Senate – Eric Kelly (Enclosure #3 - Issues in the Senate System)
VII.
Questions Directed to the President
VIII.
Question and Answer Period
IX.
Unfinished Business
A. Policy on Performing Outside Service Activities-Policy on Ghost Employment (Enclosure #4)
X.
XI.
New Business
A.
Revisions to Student Code (Enclosure #5)
B.
Revision to policy regarding Responding to Disruption in the Academic Setting and
Companion Document to policy (Enclosure #6)
C.
Proposed Change to Quorum regulations to University Review Board (Enclosure #7)
Other Items
A.
XII.
/mt
Weather Emergency Safety at Ball State University SR-04-10/11 (Enclosure #8)
Adjournment
MINUTES OF THE SEVENTH MEETING OF THE 2010-11 UNIVERSITY SENATE
Thursday, March 24, 2011
Members Present: 48
Members Absent: 14
1. The meeting was called to order by the Vice Chairperson of the University Senate, John Ledbetter, at 4:00 p.m.
Roll Call was taken by initialing the roster located at the entrance to LB 125.
Members Present: C. Ball, R. Bellaver, R. Bremigan, J. Chapman, G. Crawley, L. Deckers, A. Edmonds,
J. Fry, J. Gora, J. Green, D. Grosnick, K. Hall, R. Hicks, M. Holtzman, J. Huff, R. Kanu, C. Kapinus, T. King,
A. Leahy, J. Ledbetter, M. Maggiotto, L. Markle, W. McCune, M. McGrew, B. McRae, M. Miller, J. Mitchell,
S. Parkinson, P. Parkison, K. Pickersgill, J. Popovicova, M. Pyron, T. Richardson, J. Rybarczyk, D. Shawger,
G. Stamp, M. Steib, D. Supa, B. Umansky, B. Wagner, B. Wills, J. Yang, J. Zhao
Substitutes: Lathrop Johnson for M. Guntsche, Kathy Segrist for D. Haber, Bruce Frankel for E. Kelly, Jeffrey
Clark for D. Marini, Matt Harber for D. Pearson
Members Absent: J. Coggeshall, T. Cummins, R. Dolon, M. Harvey, T. Hendricks, J. Han Kim, C. Munchel,
S. Rice-Snow, W. Sharp, C. Walker, K. Warren-Gordon, M. Whitlock, A. Wieseke, T. Zivney
2.
A motion was made and seconded (Supa/Crawley) to approve the minutes of February 17, 2011.
The motion carried.
3.
Announcements
A. Next Scheduled Meetings
Senate Agenda Committee – April 11, 2011, 8:00 a.m., Letterman Building (LB) 104
University Senate – Thursday, April 21, 2011, 4:00p.m., Letterman Building (LB) 125
This will be the final meeting of the 2010-11 University Senate. The first meeting of 2011-12 will
proceed immediately following adjournment of the final meeting of 2010-11, for the purpose of
elections.
B. The Academic Posting was reviewed.
C. Report from Provost’s Task Force on Response Rates for Online Evaluations
Jim Jones, Assistant Director-Research and Design, Unified Technology Support, was invited to discuss
this issue with the members of the senate. He reported that there have been online evaluations since fall,
1999, but it was using a system developed internally. In time, a larger system was necessary and the
evaluations were outsourced to the firm, Digital Measures.
He overviewed the security of the system that he gathered from their website as well as correspondence
with them. All data is housed offsite, unlike before. The servers are encrypted, locked, caged, stored and
secured by armed security guards. It is backed-up in five geographic locations with an iron mountain
storage system. FERPA and Safe Harbor principles are adhered to. It is as secure as you’d expect with this
type of data.
A student may ask: “If these are anonymous and you don’t know what our answers are, how do you send
me a reminder?” These reminders are generated by Digital Measures. Another database checks and
resends the evaluation and then checks off the e-mail when it is returned. The responses are kept separate
from addresses. This creates the anonymity.
University Senate Minutes
March 24, 2011
Page Two
A senate member questioned who gets to read the evaluations. Mr. Jones responded that in the past, the
department reads them, and a summary is given to the faculty member. Usually, only the faculty member
can see the evaluations if it is faculty defaulted. There are 1-2 colleges where the dean’s office could
access them. There is no clear policy in place stating only department chairs can see it, but the college
can’t. He is responsible for handling defaults and security levels.
A senate member questioned how a faculty member could find out who has access to this information?
One could ask the faculty chairperson, or an e-mail could be sent to him directly. He suggests handling it
at the department level first.
A senate member questioned if there were any norms and if he knew how the university was doing as a
whole? He stated there are no published norms; he hasn’t been asked to do that. This is usually handled at
the department level. There have been no questions as to how the university is doing overall.
A senate member questioned about the five-week courses. Mr. Jones responded that the evaluation tools
are set up with very specific evaluation periods. For example, one just completed and another five-week
course will start next week.
D. The deadline for the constitutional amendments is Monday, April 4.
4. There was a moment of silence to recognize the deaths of Jennifer Landreth, Mary Shannon, and Dianna Wolfe
5.
Committee Reports
A. Governance and Elections Committee – John Ledbetter, Chairperson
John reported that the committee met and this morning and worked through nominating a slate of officers
for University Senate and representatives on the Senate Agenda Committee. He mentioned the faculty
position on the Indiana Commission for Higher Education (ICHE) and the deadline of April 15 for
submitting applications directly to ICHE.
B. Faculty Council – Barry Umansky, Chairperson
Barry reported the Faculty Council met on February 24. The last meeting of the academic year is
Thursday, March 31. The issue of Retirement Models is very close to completion. The Ghost Employment
issue will be brought forward to the University Senate at their April meeting.
C. University Council – Barb Wills, Chairperson
Barb reported that the University Council met last month and approved the policy on Academic Clemency.
Their next meeting is April 7, at which time they will have a report from the Governance and Elections
Committee concerning the revision of the membership and responsibilities of the Salary and Benefits
Committee, and conduct election of officers for 2011-12.
D. Campus Council – Mike Miller, Chairperson
Mike reported the Campus Council met on March 17 and heard an update from the Cardinal Cash task
force, as well as the Meal Card Reimbursement issue. The Meal Card Reimbursement issue is in Business
Affairs for consideration. Other items discussed concerned weather safety and the possibility of having
University Senate Minutes
March 24, 2011
Page Three
weather radios in each department office. The Student Senate resolution concerning the use of preferred
names on class rosters was passed and is on today’s senate agenda.
6. Report by Chairperson of Senate – John Ledbetter (University Senate Agenda 3/24/11, Enclosure #2)
The issue of phased retirements has been forwarded to Terry Zivney, Chairperson of the Salary and Benefits
Committee.
7. Questions Directed to the President
President Gora reported on the following items:





The Strategic Plan Task Force met for the first time on Wednesday, March 23, under the leadership of
Provost and Vice President for Academic Affairs, Terry King.
The University’s North Central – Higher Learning Commission accreditation visit is during the 2012-13
academic year. Associate Provost Marilyn Buck and Dean Michael Maggiotto are co-chairs of the
accreditation self-study report. They will assist in appointing a steering committee for the accreditation.
The NCAA review is a ten year review. The University will be submitting a report to them in April 2011
and the NCAA will be coming to visit in the fall. The NCAA self-study is led by Vice President for
Student Affairs and Dean of Students, Kay Bales. The campus community will hear more them in the near
future.
Ball State had an event at the Statehouse in Indianapolis to celebrate, informally, the end of the Bold
Campaign, and decided to end it the way it began, by awarding 55 full-tuition and fee scholarships, with
the Governor as well as both speakers of the House and Senate in attendance. A report regarding the
success of the Bold Campaign will be available to the university community sometime this summer.
Hudson Akin will return on April 11 to Ball State as the Vice President for University Advancement,
replacing Ben Hancock.
8. Question and Answer Period
A senate member asked if the university community be made aware of who applied and who received special
assigned leaves? The Provost reported that 27 or 28 were approved, which is a few less than last year.
The University Senate website does not reflect the agenda materials for 2010-11. The Senate Office will work
on posting this material to the website as soon as possible.
9. Unfinished Business
10. New Business
A. Policy on Academic Clemency
A motion was made and seconded (Shawger/Steib) to place on the floor for discussion and approval.
Discussion ensued. A question was asked to clarify the student had to be registered before applying.
Nancy Cronk, Registrar, responded this was correct. This will help in handling the volume of incoming
applications. They should be approved for admissions prior to applying and prefer they show credentials as
to what they’ve received prior to returning.
The motion to approve the Policy on Academic Clemency carried.
University Senate Minutes
March 24, 2011
Page Four
B. Student Senate Resolution Sr-03-10/11 (University Senate Agenda, 3/24/11, Enclosure #4)
A motion was made and seconded (Supa/Umansky) to place on the senate floor for discussion and
endorsement.
Kayla Pickersgill, 2011-12 SGA President, was present at today’s meeting and discussed the history of the
resolution. The student senate is hopeful the new Enterprise Resource Planning (ERP) system will
accommodate this request. The legal name is to be kept on all official documents and the preferred name
would be placed on class rosters. It was reported that this would be used under the banner system;
however, it would be best to implement during the second phase of the ERP banner system. The only name
that can change is their first name.
The motion to endorse the resolution carried.
11. Other Items
There were no other items.
12. Adjournment
The meeting adjourned at 4:40 p.m.
Respectfully submitted,
Carolyn Kapinus, Secretary
/mt
University Senate Agenda
April 21, 2011
Enclosure #2
Report of the Faculty Athletics Representative to the University Senate
To:
University Senate
Athletics Committee, Provost King, President Gora
Date: April 15, 2011
From: James S. Ruebel, Faculty Athletics Representative
The Faculty Athletics Representatives Association (FARA) is the national organization for Faculty Representatives
from all three divisions. The annual meeting and symposium in the fall provides various association-wide and
division-specific sessions that enable FARs to do a better job by comparing practices across institutions and
conferences, by reviewing basic functions (such as the various types and stages of student-athlete eligibility), and
by panels and workshops on the nuts and bolts of the position. In addition, FARA arranges a review and discussion
of pending legislation in each division. FARA is managed by an Executive Committee, which meets three times per
year with monthly conference calls in between the meetings. I was elected to the Executive Committee in
November 2010 for a term ending in November 2012.
NCAA Issues:
“Hot topics” for 2010-2012 are expected to focus on








The weakened economy and its impact on collegiate sports at the institutional level, not only on
the prospect of sports being eliminated, but also on gender equity concerns, possible increases in
missed class time because of economies in team travel, and negative consequences on progress
toward degree.
Conference stability and re-alignments
Amateurism issues: agents and “representatives”; allegations of payments to student-athletes or
incentives provided to a prospects family; the fair use of a student-athlete’s image and likeness
for promotional purposes (both while a student and later).
Concussion-related issues (in both men’s and women’s sports, not only in football)
Substance abuse
Testing for sickle cell susceptibility
“Voluntary” v. mandatory athletics-related activity (the number of mandatory hours is regulated
by NCAA rule, but there is widespread misunderstanding of the meaning of the rule).
Issues of academic integrity, especially plagiarism: many high school students do not understand
the actual restrictions on use of sources; while all students face penalties upon violation of
academic dishonesty, whether or not they “understand” the mechanics of the issue, violations by
student-athletes can also have economic consequences for the institution (loss of eligibility or
failure to graduate can lead to economic penalties and loss of scholarships).

Governance:
Some progress was made on faculty representation on major leadership committees of the NCAA. Most
conferences are now nominating faculty for a broader array of committees (not just the academic
committees), including the major leadership committees; more progress needs to be made. This issue is
one of the top priorities of FARA, as well as the sub-set of FARs known as “D1a FARs”.
Legislation: The most controversial piece of new legislation, in a year where there were a lot of proposals
but not much controversy, was the promulgation of a draft of new legislation regarding transfers from
two-year schools to four-year schools. This new legislation, if passed in unemended form, will require
more “core” classes taken at the two-year school with a higher and fixed GPA, while restricting the
number of “phys ed” credits that can be used to meet the minimum transfer requirement. This legislation
seeks to address the issue of transfers who are unable to remain eligible or – if they do – to complete the
requirements for a four-year university degree. FARA has proposed some changes to the legislation to
phase in some of the provisions and to avoid disadvantaging student-athletes whose background is
already likely to be weak.
Personnel: Mark Emmert, former President of Washington University, was selected as President of the
NCAA and is completing his first year in office.
Mid-American Conference Issues:
The MAC completed a series of strategic planning processes, to establish a series of benchmarks for the
conference overall, as well as another series of planning groups to prioritize conference spending and
investment of effort. These planning sessions included not only sport-related goals and priorities, but also
a review of academic awards: their number and meaning, their individual dollar value (if any), and the
process by which they are awarded.
Ball State Issues:
Ball State Athletics also finished its strategic planning process for the department.
In 2010-2011, Ball State has participated in Cycle 3 recertification by the NCAA; the last recertification
process was completed in 2002. This process has taken place over the full academic year and involved a
steering committee and a number of subcommittees, gathering and interpreting data and writing reports.
A wide range of faculty were involved in all these subcommittees. The drafts of the reports was made
public in early April; final rewriting is now largely finished. An NCAA site-review will take place on campus
at the end of October, after which the NCAA site reviewers will issue findings and make
recommendations.
Governance and Elections Committee 2/3/11
Senate Agenda Committee 2/7/11
Faculty Council 2/24/11
University Council 4/7/11
Senate Agenda Committee 4/11/11
VI.
University Senate Agenda
April 21, 2011
Enclosure #4
Performing Outside Services Activities
1.
Indiana Ghost Employment Law – The Indiana Ghost Employment Law, with a limited exception which is set forth
below, makes it a criminal and civil law offense for Ball State University to employ and pay an employee when that
employee is not assigned duties or is assigned duties not related to the operation of the University. Both the supervisor and
employee may be subject to criminal and civil penalties for such violations.
2.
Exception to the Indiana Ghost Employment Law – The Indiana Ghost Employment Law does permit an employee of a
governmental entity, such as Ball State University, to voluntarily perform services during the normal hours of
employment as long as those services do not:
2.1. Promote religion,
2.2. Attempt to influence legislation or governmental policy, or
2.3. Attempt to influence elections to public office;
And, the services may only occur:
2.4. For the benefit of another governmental entity or a not-for-profit organization exempt from taxation under IRC
501(c)(3),
2.5. With the approval of the employee’s supervisor, and
2.6. In compliance with a written policy approved by the governmental entity.
3.
Outside Services Activities of Employees – Employees may be permitted to perform one or more outside services
activities provided that such activities conform to this policy and do not otherwise constitute a conflict of interest or
commitment. Employees may be permitted to spend up to a total of Four Hundred and Sixteen (416) university
compensable hours in a fiscal year in performing outside services activities for a governmental entity or one or more
501(c)(3) not-for-profit organizations as determined in the sole discretion of and with the prior approval of the employee’s
supervisor. In the administration of this policy the University may take any measures in its sole discretion which are
reasonable and necessary for the orderly and efficient operation of its business, including but not limited to altering or
terminating the outside services activities that have been approved. An employee who performs the university approved
outside services activities during normal hours of employment as provided herein shall be considered to be performing
duties related to the operation of the University.
4.
Administration and Record-Keeping – It is the responsibility of the employee to keep a record of the time spent on
outside services activities and it is the supervisor’s responsibility to oversee the employee’s record-keeping and to ensure
that such records are maintained for audit purposes.
5.
Exceptions
5.1 The President shall determine the limitation on the total time during any fiscal year and any record keeping
requirements that the President and members of the President cabinet may spend on performing outside services
activities.
5.2 It is anticipated that employees in professional and faculty positions will be asked to serve on particular outside boards
because of their University related areas of expertise or the offices or positions they hold. “Outside Board” means the
board, council, or other governing or advisory body of a business, educational, civic, professional, or social
organization, whether for-profit or not-for-profit. Service on an Outside Board is of particular value to the University
and is actively encouraged because of the recognition it provides to the University, and the additional information,
exposure, understanding, and insight the person will receive. This service is deemed to be service to the University
and need not require the use of a person’s own time. This service is considered to be a duty or duties related to the
operation of the University. The conflict of interest and commitment policies still apply to any service on an Outside
Board.
5.3 The service of officials elected or appointed to public office is not included in the definition of service on an Outside
Board and such officials are not eligible to perform the duties of their office during University compensable time
under this policy.
[To be added to Page 140 of Faculty and Professional Personnel Handbook after
Policy on Conflict of Interest and Conflict of Commitment]
Student Rights, Ethics and Standards Committee 4/1/11
Senate Agenda Committee 4/11/11
Campus Council 4/14/11
University Senate Agenda
April 21, 2011
Enclosure #6
Appendix P—Responding to Disruption in the Academic Setting
1. Purpose: This document is designed to provide faculty and other University personnel guidance in responding
to disruption in the academic setting. Disruption by a student in a Ball State classroom or other academic
setting is a violation of the Code of Student Rights and Responsibilities, specifically
5.2.9
Obstruction or Disruption - Obstructing or disrupting the teaching and/or learning process in any
campus classroom, building, or meeting area, or any University-sponsored activity, pedestrian or
vehicular traffic, classes, lectures or meetings, obstructing or restricting another person’s freedom
of movement, or inciting, aiding, or encouraging other persons to do so. See also Regulations for
Use of Property for Expressive Activity, Appendix N and Classroom Disruption, Appendix P.
2. Definitions
2.1
Disruption is defined as any “behavior a reasonable person would view as being likely to substantially or
repeatedly interfere with the conduct of”1an academic setting.
2.1.2
Some behaviors or single incidents of some behaviors are not the focus of these guidelines. These
include but are not limited to coming late to or leaving early from class, tapping fingers, chewing
gum, reading a newspaper, and using electronic devices without authorization. While annoying
and distracting, these usually can be addressed effectively through conventional classroom
management techniques that include addressing behavior expectations in the syllabus and during
the first class period, in-class intervention, and speaking to a student after class.
2.1.2
However, students who exhibit behaviors listed above and who do not respond to reasonable
intervention, who exhibit more severe behaviors, or who violate another University policy in an
academic setting (e.g., intoxication, weapons policy violation) should be referred for adjudication
through procedures outlined in the Code of Student Rights and Community Standards. Such
behaviors include but are not limited to
a. repeated and unauthorized use of cell phones, pagers or other technical devices
b. persistent speaking without being called upon or disregarding instructor’s requests
c. making loud or distracting noises
d. making physical or verbal threats
e. engaging in behaviors reasonable people consider intimidating
2.2
Academic Setting" is defined to be a classroom, office, laboratory, library, field experience site, online
forums or other venues where instruction, advising, or service occurs.
3. Guidelines for Intervening When Disruption Occurs
3.1
1
Faculty members and administrators have the authority to instruct the student to leave temporarily the
academic setting where disruption is taking place. For instance, in the case of a classroom setting, the
faculty member may instruct the student to leave for the remainder of a class period. The student should
be told the reason for this request and instructed to meet with the instructor, administrator or a staff
member from the Office of Student Rights and Community Standards prior to returning to the next class.
The instructor should consult promptly with the department chair or designee and the Office of Student
This and other parts of this protocol are adapted from Pavela, G. (July 18, 2001). Questions and answers on classroom
disruption. ASJA Law & Policy Report, No. 26). Association for Student Conduct Administrators (formerly Association for
Student Judicial Affairs). In addition, a number of other university policies and protocols on this subject were reviewed
including University of Rutgers-Camden.
Rights and Community Standards. If the student refuses to leave, University Police should be called and
requested to remove the student from the academic setting.
3.2
Suspensions for more than one class period or restrictions from entering a service office require
disciplinary procedures outlined in the Code of Student Rights and Responsibilities.
3.2.1
These procedures, conducted by the Office of Student Rights and Community Standards, include
notifying the student of the complaint, providing the student with an opportunity in a hearing to
defend against the complaint, and ensuring the decision is made based on substantial information.
3.2.2
Outcomes of disciplinary procedures can include finding the student not responsible or finding
the student responsible for a violation of the Code of Student Rights and Responsibilities.
Sanctions imposed can range from official reprimand to suspension or expulsion in the most
severe cases.
3.2.3
A student may also be restricted from returning to a specific classroom or to using an alternative
method of accessing services. In the case of restriction from a specific class, the student may be
withdrawn administratively from the class with transcript notation (i.e., W, WP, WF, etc.) to be
determined by nature and severity of disruption, timing of withdrawal, and other relevant
circumstances.
3.3. This policy does not replace or modify facility usage policies already in place (e.g., University Libraries,
Student Recreation and Wellness Center, residence halls).
Responding to Disruption in the Academic Setting
Companion Document to Policy
Purpose
This document is designed to provide faculty and other University personnel guidance in responding to disruption
in the academic setting. Disruption by a student in a Ball State classroom or other academic setting is a violation of
the Code of Student Rights and Responsibilities, specifically
5.2.9
Obstruction or Disruption - Obstructing or disrupting the teaching and/or learning process in any
campus classroom, building, or meeting area, or any University-sponsored activity, pedestrian or
vehicular traffic, classes, lectures or meetings, obstructing or restricting another person’s freedom
of movement, or inciting, aiding, or encouraging other persons to do so. See also Regulations for
Use of Property for Expressive Activity, Appendix N and Classroom Disruption, Appendix P.
What is Classroom Disruption?
Disruption is defined as any “behavior a reasonable person would view as being likely to substantially or
repeatedly interfere with the conduct of”2an academic setting.
These include coming late to class, tapping fingers, chewing gum, reading a newspaper. While annoying and
distracting, these usually can be addressed effectively through conventional classroom management techniques
which include addressing behavior expectations in the syllabus and during the first class period, in-class
intervention, and speaking to a student after class.
However, students who exhibit behaviors listed above and who do not respond to reasonable intervention, who
exhibit more severe behaviors, or who violate another University policy in an academic setting (e.g., intoxication,
weapons policy violation) should be referred for adjudication through procedures outlined in the Code of Student
Rights and Community Standards. Such behaviors include but are not limited to

repeated and unauthorized use of cell phones, pagers or other technical devices

persistent speaking without being called upon or disregarding instructor’s requests

making loud or distracting noises

making physical or verbal threats

engaging in behaviors reasonable people consider intimidating
Preventing Disruption

Assume that most students most want to help create positive learning environments

State clear behavior expectations on the syllabus. For example, if you want students to turn off their
cell phones during class, say so.

Take the time during a first class meeting to discuss and clarify standards for conduct in your
classroom including the behaviors that will help to create an effective learning environment versus
those that will obstruct learning.

Serve as a role model for the conduct you expect from your students.
Intervening When Disruption Occurs
2

Intervene early when behavior first occurs.

Utilize a graduated, progressive response.

Be clear, courteous, and fair.
This and other parts of this protocol are adapted from Pavela, G. (July 18, 2001). Questions and answers on classroom
disruption. ASJA Law & Policy Report, No. 26). Association for Student Conduct Administrators (formerly Association for
Student Judicial Affairs). In addition, a number of other university policies and protocols on this subject were reviewed
including University of Rutgers-Camden.

Focus on the details of the disruptive behavior when speaking to the student instead of a student’s
“attitude” or other attributes that are subject to interpretation

Document incidents when they occur. Document even small incidents and your response, as this may
be important to establish a pattern of behavior; sometimes, small incidents assume greater importance
at a later time. Document date, time, location, the names of persons involved, what you observed, and
how you and others responded. Incidents that are adjudicated through procedures outlined in the Code
of Student Rights and Responsibilities require a written complaint.

Consult with your department chair and the Office of Student Rights and Community Standards
(SRCS). SRCS can help by reviewing Ball State disciplinary procedures and meet with accused
students informally or formally.

Suspensions for more than one class period or restrictions from entering a service office require
disciplinary procedures outlined in the Code of Student Rights and Responsibilities
(www.bsu.edu/studentcode)
While each circumstance will require a different response, a general response sequence might look like the
following:

Use a general word of caution rather than warning a particular student and make students aware of
what behavior is expected.

Make eye contact with the student who is being disruptive, communicate non-verbally that behavior
should stop

Request student who is being disruptive to speak to you after class in a firm, respectful and nonthreatening manner

On rare occasions, speak to a student during class about his or her behavior. Correct the student with
courtesy, indicating that further discussion can occur after class. Keep in mind that other students will
expect the instructor or administrator to be reasonable and fair in your response.

If disruption persists the student may be asked to leave the class for the remainder of the period. The
student should be told the reason for this request and be given an opportunity to and meet with you at a
scheduled time prior to the next class period. The instructor should consult promptly with the
department chair and the Office of Student Rights and Community Standards to meeting with the
student. If the student refuses to leave, University Police should be called and requested to intervene.

Few faculty members will ever encounter a situation that requires calling University Police, However,
if a disruption is serious, other reasonable measures have failed, or if you believe there is a threat of
violence or if the student refuses to leave the class after being told to do so, the class may be adjourned
and the University Police may be called (285-1111 or 5-1111 from a campus phone).
Resources
While colleagues, department chairs, and supervisors can assist you with handling most situations effectively, there
are a number of Ball State offices are available to assist you with concerns about students, classroom disruption,
and classroom management. These include but are not limited to:

Student Rights and Community Standards, SC L-4, 765-285-5036

Counseling Center, LU 320, 765-285-1736

Vice President of Student Affairs/Dean of Students, AD 238,765-285-5344

University Police, 765-285-1111

Innovation in Teaching, Assessment and Scholarship, TC 402, 765-285-1763
Student Rights, Ethics and Standards Committee 4/1/11
Senate Agenda Committee 4/11/11
Campus Council 4/14/11
University Senate Agenda
April 21, 2011
Enclosure #7
Proposed Change to
Ball State Code of Student Rights and Responsibilities
QUORUM REGULATIONS TO UNIVERSITY REVIEW BOARD
6.45.53 University Review Board
The University Review Board hears disciplinary cases and grade appeals4 referred to it by the Screening
Committee. It is composed of twenty (20) members; ten (10) shall be students and ten (10) shall be University
faculty members and/or professional personnel members.
a. Student Membership. The student membership will include the Vice President of the Student Government
Association, five (5) members of the Judicial Court of Student Government Association and four (4)
additional students appointed by the Student Government Association President. The Judicial Court
members shall be elected by students in the spring, assume their committee responsibilities on the first day
of fall semester and shall hold office for one calendar year. Other appointed students also assume
responsibility at the start of the fall semester and serve for one calendar year. A student member may serve
an unlimited number of terms.
b. Faculty and Professional Staff Membership. The faculty and professional staff members shall be selected
by the University Senate’s Governance Committee to assume their committee responsibility on the first day
of fall semester and serve for one calendar year. A faculty or professional personnel member may serve an
unlimited number of terms.
c. Quorum. To conduct a hearing for a student disciplinary case or grade appeal, a Hearing Board composed
of a minimum of four (4) members of the University Review Board, of whom at least two (2) must be
students and two (2) must be faculty and/or professional personnel5, will be designated by the Director of
Student Rights and Community Standards or his/her designee. A hearing may proceed with a minimum of 3
members present.
3
Numbering change approved and forwarded by Student Rights, Ethics and Standards Committee in document forwarded to
agenda committee on February 22, 2011 and to University Senate on March 22, 2011.
4
Grade appeal reference deletion approved and forwarded by Student Rights, Ethics and Standards Committee in document
forwarded to Agenda Committee on February 22, 2011 and to University Senate on March 22, 2011.
5
This change reflects past practice and makes quorum determination consistent with the current sections above 6.4.5 and
6.4.5b.
Campus Council 4/14/11
Student Senate
SR-04-10/11
University Senate Agenda
April 21, 2011
Enclosure #8
Status
Date
1st Reading – Agenda:
2nd Reading – Comm/Senate
3rd Reading – Senate:
4-4-2011
4-6-2011
4-13-2011
Author(s):
Kevin Thurman, Student Safety Chair, Student Government Association
Kyle Hayes, Diversity and Multicultural Chair, Student Government Association
Sponsor(s):
Chad Griewank, President Pro Tempore, Student Government Association
Austin Hostetter, At-Large Whip, Student Government Association
Title:
Weather Emergency Safety at Ball State University
Summary:
A resolution suggesting that emergency weather information be made readily
available to all professors and students inside each campus building in immediate
fashion in the form of an emergency weather radio, especially in the case of
tornado warnings.
Whereas:
Many buildings on campus rely on the outdoor tornado sirens, and;
Whereas:
The outdoor tornado sirens are not audible inside many campus buildings, and;
Whereas:
Proper notification systems are not in place in every campus building, and;
Whereas:
An emergency weather radio would help alert the faculty and staff of a department
to the emergency at hand in a timely manner, and;
Whereas:
Department offices are practical places for an emergency radio because the staff
may then notify students and professors of the emergency during class, and;
Whereas:
Emergency weather radios are a financially sound investment at around fifty
dollars, and;
Whereas:
Student and staff safety should be the first priority in any emergency.
Therefore be it Resolved That:
The Ball State University Student Government Association suggests that a
certified emergency weather radio may be purchased for each department and
placed at the front office for immediate access by staff members.
AGENDA FOR
UNIVERSITY SENATE
January 20, 2011
4:00 p.m.
Letterman Building (LB) 125
.
I.
Roll Call
II.
Approval of the minutes of December 2, 2010
III.
Announcements
A. Next Scheduled Meetings
Senate Agenda Committee – Monday, February 7, 2011, 8:00 a.m., Letterman Building (LB) 104
University Senate – Thursday, February 17, 2011, 4:00 p.m., Letterman Building (LB) 125
B. Program Information – Academic Posting 2010-11, Volume XLII-3
Revised Programs
College of Communication, Information, and Media
Interdepartmental
Minor in Digital Media
Department of Communication Studies
Major in Communication Studies
College of Fine Arts
Department of Art
Major in Art
IV.
Recognition of Deaths – Philip H. Albright, Carson Mahan Bennett, Robert (Bob) Eugene Bowman,
George W. Irving, Tom McEwin
V.
Committee Reports
A.
B.
C.
D.
Governance and Elections Committee – John Ledbetter, Chairperson
Faculty Council – Barry Umansky, Chairperson
University Council – Barbara Wills, Chairperson
Campus Council – Michael Miller, Chairperson
VI.
Report by Chairperson of Senate – Eric Kelly (Enclosure #1 - Issues in the Senate System)
VII.
Questions Directed to the President
VIII.
Question and Answer Period
University Senate Agenda
January 20, 2011
Page Two
IX.
Unfinished Business
A. Proposed amendments to the Constitution – Second Reading (Enclosure #2)
B. Suggested wording for Foreword page in Faculty and Professional Personnel Handbook
Senate Agenda Committee 11/22/10
Governance and Elections Committee 12/2/10
Office of University Compliance 12/8/10
Senate Agenda Committee 1/10/11
This handbook for faculty and professional personnel is issued by the Office of the Provost and Vice
President for Academic Affairs. The handbook contains policies, procedures, and regulations that have
been approved by the University Senate, the President, and/or the Board of Trustees, as
appropriate. Every effort is made to ensure that all additions, modifications and deletions to these
policies, procedures, and regulations are reflected in the handbook as soon as possible after their final
approval effective date. The most current version of the Handbook is the on-line version and that
should always be consulted. The on-line version can be located on the Ball State University website at:
http://www.bsu.edu/hrs/media/pdf/facultyhandbook.pdf.
X.
New Business
XI.
Other Items
XII.
Adjournment
MINUTES OF THE FOURTH MEETING OF THE 2010-11 UNIVERSITY SENATE
Thursday, December 2, 2010
Members Present: 54
Members Absent: 7
1. The meeting was called to order by the Chairperson of the University Senate, Eric Kelly, at 4:00 p.m.
Roll Call was taken by initialing the roster located at the entrance to LB 125.
Members Present: C. Ball, R. Bellaver, R. Bremigan, J. Coggeshall, G. Crawley, L. Deckers, A. Edmonds,
J. Gora, J. Green, A. Gregg, D. Grosnick, D. Haber, M. Harvey, T. Hendricks, R. Hicks, M. Holtzman, J. Huff,
R. Kanu, C. Kapinus, E. Kelly, T. King, A. Leahy, J. Ledbetter, M. Maggiotto, D. Marini, C. Marlow,
W. McCune, M. McGrew, B. McRae, M. Miller, J. Mitchell, S. Parkinson, P. Parkison, D. Pearson,
K. Pickersgill, T. Richardson, J. Rybarczyk, D. Shawger, G. Stamp, M. Steib, B. Umansky, B. Wagner,
M. Whitlock, A. Wieseke, B. Wills, J. Yang, T. Zivney
Substitutes: Lathrop Johnson for M. Guntsche, Andy Beane for K. Hall, James Mitchell for L. Markle, Beth
Terrell for C. Munchel, David LeBlanc for M. Pyron, Susan Tancock for C. Walker, Paul Magro for K. WarrenGordon
Members Absent: J. Chapman, J. Coggeshall, T. Cummins, R. Dolon, J. Kim, W. Sharp, K. Warren-Gordon
2.
A motion was made and seconded (Shawger/Crawley) to approve the minutes of September 30, 2010.
The motion carried.
3. There was a moment of silence to recognize the death of Robert (Bob) Eugene Bowman.
4. Committee Reports
A. Governance and Elections Committee – John Ledbetter, Chairperson
John reported that the committee met and reviewed policies regarding the federal law on ghost
employment. A task force was formed to review these policies. The constitutional amendments were
forwarded to the University Senate for the first reading.
B. Faculty Council – Barry Umansky, Chairperson
Barry reported the Faculty Council met on November 4 and discussed two items of interest to the
council: the storage of data on and off-site and security for that data, and safety within the classroom. An
item of business included the discussion concerning the inclusion of immersive learning in the university
promotion and tenure document. There was brief discussion of retirement models on the issues list.
C. University Council – Barbara Wills, Chairperson
Barb reported the University Council met on November 11 and had a presentation from the Rinker Center
for International Programs. There was continued discussion on the issue of professional personnel
representation on the Salary and Benefits Committee.
D. Campus Council
Mike reported the Campus Council met on November 18 and discussed the UEC’s proposal for the revision
to the academic calendar.
University Senate Minutes
December 2, 2010
Page Two
5. Report by Chairperson of Senate – Eric Kelly (University Senate Agenda 9/2/10, Enclosure #3)
The chairperson of the senate reported the issues list keeps growing with more items being added. Senate
member, Kayla Pickersgill, requested information on specific student senate resolutions. Melanie will check
her records and report back to Kayla regarding these resolutions.
6. Questions Directed to the President
President Gora commented on the following items:
• The University has already had several meetings with the Indiana Commission for Higher Education (ICHE)
as well as a presentation before the budget committee of the general assembly. Preparation of the documents
began in the summer and meetings began in August with ICHE. The emphasis was on how productive we
are. A study commissioned by the Indiana Commission for Higher Education indicated, we provided the
most value-added in the State of Indiana. We are presenting hard data on how efficiently and effectively we
are using our resources. We are hopeful that given these data, the commission will not cut our budget any
further.
• There were several ribbon-cuttings this fall with new buildings and facilities. David Letterman returned to
campus with the founder of Twitter, Biz Stone. Carl Rove was also here and we will welcome back Angela
Ahrendts in March as a speaker for the Letterman Series.
• The President’s Perspective will go out in early January highlighting a “good news” update on the Bold
Campaign. This will also be sent to donors.
The President responded to the following questions:
1. Did the reduction of credit hours from 126 to 120 enter the discussion with ICHE?
The President responded that it did not. There is an enormous amount of pressure from the legislature that
students MUST finish in four years. We are funded on our graduation rate, not our enrollment. They want to
know how many graduate in six years, how many in four, and so on.
7. Question and Answer Period
Randy Howard, Vice President for Business Affairs, was present at today’s meeting to discuss the Student
Recreation and Wellness Center. It is not financed by any part of State funding and built for the students. This
new center is not trying to compete with the local YMCA. They compared rates and fees with other MAC
schools as well as other Indiana institutions of higher education and found that all MAC schools and most other
Indiana institutions charge a fee for faculty and staff.


The chairperson of the senate noted that one of the questions previously posed by a senate member was if
there was a tiered price list for those staff members who may not be able to afford the fee. Randy replied
that there have been no modifications, but there is a family rate available.
A senate member commented that in all the explanation of the perks of the center, wellness was never
mentioned. The university has wellness issues and why was this not a part of the calculations? Randy
responded that these are two different issues. Right now the incentives are modest, but they will continue
to look at other options.
They didn’t believe it was fair to give just one entity (the wellness center), but offer other options to
improve wellness.
University Senate Minutes
December 2, 2010
Page Three



A senate member asked if there are any renovation plans for Ball Gym? What will happen if we continue
to see very few people over there? Randy replied that they will continue to evaluate the area. They have
received good feedback concerning hours, etc. They are taking steps to be sure Ball Gym is available. It
will stay as a resource for everyone to use.
A senate member mentioned the biggest concern at Ball Gym was the lack of room in the free weight area
and the lack of atmosphere.
A senate member indicated they were very disappointed and were looking forward to the new gym. It
appeared that the fee was a last minute decision.
8. Unfinished Business
There was no unfinished business.
9. New Business
A. Proposed amendments to the Constitution – First Reading (University Senate Agenda, 12/2/10,
Enclosure #4)
This is the first reading of the amendments. No discussion takes place at this meeting. Discussion and vote
will take place at the January 20, 2011, meeting of the University Senate.
A question was asked if these amendments would be voted on all at once or in divided into three parts?
The chairperson of the senate indicated if there are concerns, it can be divided into parts.
B. Clarification of Reconsideration/Appeal pertaining to deliberations of Promotion and/or Tenure (University
Senate Agenda, 12/2/10, Enclosure #5)
Ron Kovac, chairperson of the University Promotion and Tenure Committee (UP&T) was present at
today’s meeting.
Discussion ensued and a motion was made and seconded (Shawger/Pearson) to return it to the UP&T for
further work.
The motion carried.
The Faculty Council will be meeting next and Ron and members of the UP&T will be in attendance.
Concerns will be addressed.
10. Other Items
A. A motion was made and seconded (Umansky/Wieseke) to have a brief discussion on the academic
calendar.
A copy of a new proposed fall calendar for 2011 was available to members for consideration
(Attachment #1).
A brief explanation of the proposed calendar was provided by Barry Umansky. Action must be taken at
this meeting or the current academic calendar (including Fruesday) will continue for the 2011-12 academic
year.
University Senate Minutes
December 2, 2010
Page Four
Matthew Whitlock, President of the Student Government Association, reported that an informal vote was
taken at the last Student Senate meeting and they supported this current proposal.
Action must be taken now or the current academic calendar (including Fruesday) will continue for the
2011-12 academic year.
The motion carried to accept the proposed fall calendar for 2011-12.
11. Adjournment
The meeting adjourned at 4:55 p.m.
Respectfully submitted,
Carolyn Kapinus, Secretary
/mt
University Senate Minutes
December 2, 2010
Attachment #1
Proposed Fall Calendar for 2011
Maintain Labor Day as holiday
Eliminate practice of holding MWF classes on Tuesday of Thanksgiving week (Fruesday)
Two-day fall break on a Monday-Tuesday or Thursday-Friday (dates TBD)
Thanksgiving week: MWF classes meet Monday; TR classes meet Tuesday; No classes Weds, Thurs, Fri
Recapture instructional day on Monday of finals week
Four-day finals schedule, Tuesday through Friday (no MWF finals on Tuesday)
Net Result
Yields 75 instruction days (no change)
Eliminates Fruesday
Maintains MWF/TR parity
Maintains schedule that completes exams on Friday of exam week
University Council 2/4/10
Senate Agenda Committee 3/15/10
Governance and Elections Committee 3/25/1
Senate Agenda Committee 9/20/10
Governance and Elections Committee 11/4/10
Senate Agenda Committee 11/22/10
University Senate Agenda
January 20, 2011
Enclosure #2
Constitutional Amendments – FIRST READING
Note: Current membership appears in plain text and strike-through mode; suggested changes are in italics and
underlined. For clarity purposes, ex-officio member listings have been removed.
Campus Council Standing Committees
1.
1.1
Events Programming and Scheduling Committee
Membership – The membership of the Events Programming and Scheduling Committee shall consist of the following:
1.11
1.111
Voting
Two members appointed by the Campus Council, of whom at least one appointee must be member of that Council, for
staggered two year terms;
Two faculty, appointed by the Faculty Council, for staggered two year terms;
Two members appointed by the University Council, for staggered two year terms;
Two professional personnel, appointed by the University Council, for staggered two year terms;
Two students with special interest or expertise in the performing arts to be appointed by the
Student Government Association, for one year terms;
Four members from the community or region to be appointed by the President of the University,
for staggered two year terms.
1.112
1.113
1.113
1.114
1.115
4.
4.1
Student Center Committee
Membership – The membership of the Student Center Committee shall consist of the following:
4.11
4.111
Voting
Two members appointed by the Campus Council, of whom at least one appointee must be a
member of that Council, for staggered two year terms;
Two faculty appointed by the Faculty Council, for staggered two year terms;
Two members appointed by the University Council, for staggered two year terms;
Two professional personnel, appointed by the University Council, for staggered two year terms;
Four students appointed by the Student Government Association, for one year terms;
One student representative appointed by the University Program Board, for a one year term.
4.112
4.113
4.113
4.114
4.115
Task Force Rationale for Membership Change: Both the Events Programming and Scheduling Committee and the
Student Center Committee carry responsibilities for scheduling programs and events which may be sponsored by
administrative offices supervised by or student groups advised by professional personnel. Changing the phrases
members appointed by University Council to professional personnel appointed by University Council complements the
stipulations for faculty members and student members.
2.
2.1
Public Safety Committee
Membership – The membership of the Public Safety Committee shall consist of the following:
2.11
Voting
2.111 Two members appointed by the Campus Council, of whom at least one appointee must be member of that Council,
for staggered two year terms;
2.112 Two faculty appointed by the Faculty Council, for staggered two year terms;
2.113 Two members appointed by the University Council, for staggered two year terms;
2.113 Two professional personnel, appointed by the University Council, for staggered two year terms;
2.114 Two students appointed by the Student Government Association, for one year terms;
Task Force Rationale for Membership Change: The Public Safety committee addresses issues relevant to all
constituencies represented by the three branches of the governance system: faculty, professional personnel, and
students. Task force members believe stipulating professional personnel in the membership requirements (2.113) allows
for more appropriate representation.
5.
5.1
Student Financial Assistance Committee
Membership – The membership of the Student Financial Assistance Committee shall consist of the following:
5.11
5.111
5.112
5.113
5.113
5.114
Voting
Two members appointed by the Campus Council, of whom at least one appointee must be a member of that Council,
for staggered two year terms;
Two faculty appointed by the Faculty Council, for staggered two year terms;
Two members appointed by the University Council, for staggered two year terms;
Two professional personnel, appointed by the University Council, for staggered two year terms;
Two students appointed by the Student Government Association, for one year terms.
6.
6.1
Student Rights, Ethics and Standards Committee
Membership – The membership of the Student Rights, Ethics and Standards Committee shall consist of the following:
6.11
6.111
Voting
Two members appointed by the Campus Council, of whom at least one appointee must be a member of that Council,
for staggered two year terms;
Two faculty appointed by the Faculty Council, for staggered two year terms;
Two members appointed by the University Council, for staggered two year terms;
Two professional personnel, appointed by the University Council, for staggered two-year terms;
Two students appointed by the Student Government Association, for one year terms.
6.112
6.113
6.113
6.114
Task Force Rationale for Membership Change: Because of their university assignments, professional personnel in
specific administrative areas often have experience with the issues addressed by both committees. Professional
personnel appointments allow University Council to include people with appropriate expertise who may or may not be
members of the council itself.
University Council Standing Committees
4.
4.1
Extended Education Committee
Membership – The membership of the Extended Education Committee shall consist of the following:
4.11
Voting
4.111 Three members appointed by the University Council; one of whom must be a member of the University
Council, for staggered two year terms;
4.111 Three professional personnel appointed by the University Council;for staggered two year terms;
4.112 Seven faculty members, one representing each college, appointed by the Faculty Council, for staggered two year
terms;
4.113 One undergraduate and one graduate student appointed by the Student Government Association, for one year terms.
5.
5.1
Financial and Budgetary Affairs Committee
Membership – The membership of the Financial and Budgetary Affairs Committee shall consist of the following:
5.11
5.111
Voting
Three members appointed by the University Council, one of whom must be from the University Council, for
staggered two year terms;
Three professional personnel appointed by University Council, for staggered two year terms;
Three faculty members appointed by the Faculty Council, one of whom must be from the Faculty Council, for
staggered two year terms;
One undergraduate and one graduate student appointed by the Student Government Association, for one year terms.
5.111
5.112
5.113
7.
7.1
International Programs Committee
Membership – The membership of the International Programs Committee shall consist of the following:
7.11
Voting
7.111 Two members appointed by the University Council, one of whom must be a member of University Council, for
staggered two year terms;
7.111 Two professional personnel appointed by University Council, for staggered two year terms;
7.112 Seven faculty, one representing each college, appointed by the Faculty Council, for staggered two
year terms;
7.113 One undergraduate and one graduate student appointed by the Student Government Association, for one year terms.
9.
9.1
Master Planning and Facilities Committee
Membership – The membership of the Master Planning and Facilities Committee shall consist of the following:
9.11
9.111
Voting
Three faculty appointed by the Faculty Council, one of whom must be a member of the Faculty Council, for staggered
two year terms;
9.112 Three members appointed by the University Council, one of whom must be a member of the University
Council, for staggered two year terms;
9.112
Three professional personnel appointed by University Council, for staggered two year terms;
9.113 One undergraduate and one graduate student appointed by the Student Government Association, for one year terms.
Task Force Rationale for Membership Change: The recommended membership changes for the above four committees
would ensure those committee "slots" are dedicated to professional personnel. Eliminating the "...one of whom must be
a member of University Council…" restriction would expand representation from the limited professional personnel
membership of University Council.
AGENDA FOR
UNIVERSITY SENATE
February 17, 2011
4:00 p.m.
Letterman Building (LB) 125
.
I.
Roll Call
II.
Approval of the minutes of January 20, 2011
III.
Announcements
A. Next Scheduled Meetings
Senate Agenda Committee – Monday, March 14, 2011, 8:00 a.m., Letterman Building (LB) 104
University Senate – Thursday, March 24, 2011, 4:00 p.m., Letterman Building (LB) 125
B. Program Information – Academic Posting 2010-11, Volume XLII-4
Revised Programs
College of Communication, Information, and Media
Center for Information and Communication Sciences
Master of Science in Information and Communication Sciences
Teachers College
Department of Educational Studies
Master of Arts in Curriculum and Educational Technology
C. University Senate Action
Does not require Board of Trustees Approval
Academic Calendar (2/1/11)
D. Report from Task Force on Online Evaluations (Enclosure #1)
IV.
Recognition of Deaths – Irma F. (Traughber) Gale, Elizabeth Jane Glenn, Beulah Murphy, Robert C. Wolfe
V.
Committee Reports
A.
B.
C.
D.
VI.
Governance and Elections Committee – John Ledbetter, Chairperson
Faculty Council – Barry Umansky, Chairperson
University Council – Barbara Wills, Chairperson
Campus Council – Michael Miller, Chairperson
Report by Chairperson of Senate – Eric Kelly (Enclosure #2 - Issues in the Senate System)
University Senate Agenda
February 17, 2011
Page Two
VII.
Questions Directed to the President
VIII.
Question and Answer Period
IX.
Unfinished Business
X.
New Business
A. Revision to Faculty and Professional Personnel Handbook regarding Contract Faculty (Enclosure #3)
B. Revision of Graduate Faculty Policy (Enclosure #4)
XI.
Other Items
A. Inclement Weather
Campus Council (2/10/11)
“The Campus Council requests the University re-evaluate the procedure for cancelling classes.”
XII.
Adjournment
MINUTES OF THE FIFTH MEETING OF THE 2010-11 UNIVERSITY SENATE
Thursday, January 20, 2011
Members Present: 50
Members Absent: 12
1. The meeting was called to order by the Chairperson of the University Senate, Eric Kelly, at 4:00 p.m.
Roll Call was taken by initialing the roster located at the entrance to LB 125.
Members Present: C. Ball, R. Bellaver, R. Bremigan, J. Chapman, J. Coggeshall, G. Crawley, L. Deckers,
A. Edmonds, J. Fry, J. Gora, J. Green, D. Grosnick, K. Hall, T. Hendricks, R. Hicks, M. Holtzman, J. Huff,
R. Kanu, C. Kapinus, E. Kelly, T. King, A. Leahy, J. Ledbetter, L. Markle, C. Marlow, W. McCune, M. Miller,
S. Parkinson, P. Parkison, D. Pearson, K. Pickersgill, M. Pyron, S. Rice-Snow, T. Richardson, J. Rybarczyk,
D. Shawger, G. Stamp, M. Steib, D. Supa, B. Umansky, B. Wagner, A. Wieseke, B. Wills, J. Yang, J. Zhao,
T. Zivney
Substitutes: Lathrop Johnson for M. Guntsche, Mitch Whaley for M. Maggiotto, Jeffrey Clark for D. Marini,
Beth Terrell for C. Munchel
Members Absent: T. Cummins, R. Dolon, D. Haber, M. Harvey, J. Kim, M. McGrew, B. McRae, J. Mitchell, W. Sharp,
C. Walker, K. Warren-Gordon, M. Whitlock
2.
A motion was made and seconded (Pearson/Supa) to approve the revised minutes of December 2, 2010.
The motion carried.
3. There was a moment of silence to recognize the deaths of Philip H. Albright, Carson Mahan Bennett,
George W. Irving, Tom McEwin
4. Committee Reports
A. Governance and Elections Committee – John Ledbetter, Chairperson
John reported that the committee met and reviewed policies regarding the state law on ghost
employment. Contract Faculty language in the handbook was forwarded to the Faculty Council for their
review.
B. Faculty Council – Barry Umansky, Chairperson
Barry reported the Faculty Council met on December 9 and heard committee reports. The Contract Faculty
language in the handbook was forwarded to the Governance and Elections Committee for their review. The
University Promotion and Tenure item concerning immersive learning is on this month’s agenda as well as
a revision to the Graduate Faculty policy. The next meeting is January 27.
C. University Council – Barbara Wills, Chairperson
Barb reported the University Council has not met since the last meeting of the University Senate. Their
next meeting is scheduled for February 3.
D. Campus Council
Mike reported the Campus Council has not met since the last meeting of the University Senate. Their next
meeting is scheduled for February 10.
University Senate Minutes
January 20, 2011
Page Two
6. Report by Chairperson of Senate – Eric Kelly (University Senate Agenda 9/2/10, Enclosure #3)
The chairperson of the senate reported he received word from the Provost that the Phased Retirement issue on
the list is in final revisions and will be sent to the Salary and Benefits Committee in the next few weeks.
7. Questions Directed to the President
President Gora commented on the following items:


Enrollment statistics from three days prior to the beginning of the Spring Semester indicate total on campus
enrollment increased 378 students, compared to last spring. There are 440 more students compared to last
spring if one combines both on and off-campus enrollment. We have made steady improvement in
freshmen retention comparing spring to spring over the last 5 years.
The next President’s Perspective will report our progress in the capital campaign as well as announce the
members of the Strategic Planning Task Force. The Strategic Planning Task Force for 2012-2017 will be
under the leadership of the Provost, and they will meet over the next year.
The President responded to the following questions:
1. Any clue why the Indiana Commission for Higher Education (ICHE) chose two specific years to determine
trends in 4 year graduation rates?
The President responded that graduation rates can be measured in a number of ways. The data ICHE is
using does not show long term trends on our campus or absolute performance. Using all three measures
would provide a more accurate picture of progress in improving graduation rates.
2. A senator mentioned that he has received flyers from local legislators asking the question: “Would you
support or oppose utilizing and focusing research at state-funded universities to foster business
development and job growth?” He asked the President if she was aware of this and her reaction to it.
The President responded Purdue and IU are the only universities receiving funding from this research
category. We would receive funding if we were eligible to compete in this category. The Commission
insists this money is reserved for the two universities. Their argument is that IU and Purdue research
makes an economic impact. It is clear that we do more applied research, while they do more basic
research. Nevertheless, research activity should count in this category since it also impacts economic
development.
To that end, she believes our local legislators try to be helpful, and we work well with them. They come
and hear our presentations, ask to be briefed, and try very hard to be supportive. We need to emphasize our
impact in the State of Indiana. She encouraged everyone to promote BSU with family and friends and
decision makers across the State.
8. Question and Answer Period
A senator requested information regarding the following questions:
1) What percentage is required for validity in student evaluations?
The Provost responded that 55% is the average, but this varies in some departments where 70% was the
average and even zero in other departments.
University Senate Minutes
January 20, 2011
Page Three
2) Their department is trying to revise the plan regarding the new policy of attending commencement at least
once during the academic year. Why is it still necessary to get grades in by Monday, noon, when they are
submitted electronically?
The Provost will look at this again. The registrar has a firm reason, but they address the issue again.
3) The student evaluations in prisons – are they still done by paper? If so, who sorts them out after they are
submitted?
The Provost responded that they must be done by paper and the sorting is completed by Unified
Technology Support.
4) A senate member was concerned that a factor analysis had not been completed on the student evaluation
instruction currently being used. This analysis could be completed to measure the instruments sensitivity
and intercorrelation among the items used.
The Provost did not believe this has been done but will look into completing one.
At this time, the President informed the members of the Senate that she is going to endorse the recommendation
approved last month concerning the academic calendar. Her concern is the 4-day final exam week. She is
going to ask for an analysis to be completed in a year concerning the impact of the 4-day exam week. She is
most concerned about freshmen. Other alternatives will be pursued if this poses a significant problem.
9. Unfinished Business
A. Proposed Amendments to the Constitution – Second Reading (University Senate Agenda, 1/20/11,
Enclosure #2)
A motion was made and seconded (Pearson/Crawley) to approve these amendments.
The motion carried.
B. Suggested wording for Foreword page in Faculty and Professional Personnel Handbook
Senate Agenda Committee 11/22/10
Governance and Elections Committee 12/2/10
Office of University Compliance 12/8/10
Senate Agenda Committee 1/10/11
This handbook for faculty and professional personnel is issued by the Office of the Provost and Vice
President for Academic Affairs. The handbook contains policies, procedures, and regulations that have
been approved by the University Senate, the President, and/or the Board of Trustees, as appropriate. Every
effort is made to ensure that all additions, modifications and deletions to these policies, procedures, and
regulations are reflected in the handbook as soon as possible after their final approval effective date. The
most current version of the Handbook is the on-line version and that should always be consulted. The online version can be located on the Ball State University website at:
http://www.bsu.edu/hrs/media/pdf/facultyhandbook.pdf.
University Senate Minutes
January 20, 2011
Page Four
The Chairperson reported this item does not need senate approval and should have been in the
announcement section of the agenda. There was discussion concerning the handbook web address and if it
should be included.
The link appeared to be broken when attempted at the senate meeting. It was explained that there are
broken links right now on the website because of the switchover to Sitecore from Vignette. This should be
resolved in the very near future.
10. New Business
There was no new business.
11. Other Items
The were no other items.
12. Adjournment
The meeting adjourned at 4:40 p.m.
Respectfully submitted,
Carolyn Kapinus, Secretary
/mt
Contract Faculty Committee 11/15/10
Faculty Council 12/9/10
Governance and Elections Committee 1/13/11
Faculty Council 1/27/11
University Senate Agenda
February 17, 2011
Enclosure #3
Senate Agenda Committee 2/7/11
Revision to Faculty and Professional Personnel Handbook regarding Contract Faculty
Rationale:
The Contract Faculty Committee proposes the following changes to the university handbook that will align and
create parallel language for all four components (not including student representatives) that make up the body of
University Senate; regular full time faculty, contract full time faculty, regular full time professional personnel, and
continuing contract personnel.
Currently, Section II, Pages 45-56 of Faculty and Professional Personnel Handbook states:
1.13 (Regular Full-time faculty appointed to serve in regular full-time assignments are)
Eligible for full participation in the affairs of the total University, of its component institutions (e.g., University
Senate and it councils and committees), and of its departments and administrative units in accordance with
University policy;
2.13 (Regular full-time professional personnel appointed to serve in full-time assignments are)
Eligible for full participation in the affairs of the total University, of its component institutions (e.g., University
Senate and it councils and committees), and of its departments and administrative units in accordance with
University policy;
2.24 (Continuing contract professional personnel holding positions for a non-specified length of time are)
Eligible for full participation in the affairs of the total University, of its component institutions (e.g., University
Senate and it councils and committees), and of its departments and administrative units in accordance with
University policy;
Concerning the issue of Promotion and Tenure, 1.253 of Section II states:
“Contract Faculty may participate in the departmental or area governance system with voting rights, by invitation
of a majority of the regular members of the unit, with the exception of the promotion and tenure committees.”
The Contract Faculty Committee believes none of the following revisions are in conflict with this statement
(1.253).
Current Section II, Faculty and Professional
Personnel Handbook
Pages 45-56
1.26
Contract full-time faculty shall be accorded the
following privileges:
1.261
Participation in the employee benefit programs of the
University as stated in the Benefits Handbook.
1.262
Participate in the University governance system with
voting right, by invitation of a majority of the regular
members of the unit, with the exception of
membership on the promotion and tenure committees.
Full-time contract faculty with a minimum of three
years of full-time, continual service may serve on
University Senate.
1.27
Contract part-time faculty assigned for at least halftime for a full academic year or assigned for at least
half-time for a full fiscal year shall be accorded the
following privileges:
1.271
Participation in the employee benefit programs as
described in the Benefits Handbook.
Suggested Revisions
Contract full time faculty appointed to serve in fulltime assignments are:
Eligible to participate in the employee benefit
programs of the University as stated in the Benefits
Handbook.
Eligible for full participation in the affairs of the total
University, of its component institutions (e.g.,
University Senate and it councils and committees),
and of its departments and administrative units in
accordance with University policy;
In case of conflict between this section and 1.253,
section 1.253 shall control.
Contract part-time faculty assigned for at least halftime for a full academic year or assigned for at least
half-time for a full fiscal year are:
Eligible to participate in the employee benefit
programs as described in the Benefits Handbook.
(CURRENT HANDBOOK FOR REFERENCE)
FACULTY AND PROFESSIONAL PERSONNEL POLICIES1
SECTION II
Pages 45-46
Appointment
Classification
Status
Ball State University classifies those employees who are non-staff or nonservice personnel as follows:
1.
Faculty
1.1 Regular full-time faculty appointed to serve in regular full-time assignments are
1.11 Tenured or eligible for tenure upon the completion of all general requirements as
stated in approved departmental, collegiate, and University policies and all specific
requirements as stated in letter of appointment;
1.12 Eligible for all privileges extended by the University to regular full-time faculty,
including employee benefit programs as described in the Benefits Handbook;
1.13 Eligible for full participation in the affairs of the total University, of its component
institutions (e.g., University Senate and its councils and committees), and of its
departments and administrative units in accordance with University policy;
1.14 Eligible for academic promotion in accordance with departmental, collegiate, and
University policies;
1.15 Given assignments which are recommended by department chairpersons or
supervisors and which are in accordance with policies found in the Faculty and
Professional Personnel Handbook.
1.2 Contract faculty are2
1.21
Selected to serve in specified temporary assignments on at least a semester,
academic, or fiscal one-year, two-year, or three-year contractual basis;
1.22
Eligible to receive, but not entitled to expect, renewal of appointments following
the expiration of their current appointments;
1.23
Given assignments which are recommended by department chairpersons or
supervisors and which are in accordance with policies found in the Faculty and
Professional Personnel Handbook and with the following:
1.231 Contract faculty who have previously held full-time temporary
assignments during each semester of three consecutive academic years or
who have previously received temporary appointments of three or more
contractual twelve-month assignments, may be reviewed by the Executive
Director of University Compliance who shall determine whether
continued appointment on a temporary basis is consistent with Equal
Opportunity and Affirmative Action regulations and goals.
1.232 The Provost and Vice President for Academic Affairs will approve or
disapprove all such appointments before they are forwarded for further
action.
1.24
Contract faculty may be appointed to
1.241 Hold teaching or other assignments which are deemed necessary but
which cannot be staffed by regular faculty. Such assignments could result
from unexpected or fluctuating enrollments, experimental projects or
classes, or similar assignments occasioned by the exigencies of normal
operation;
1.242 Replace regular faculty on leave or for reasons of resignation, dismissal,
illness, or death;
1.243 Teach workshops, practica, and similar special courses and serve staffing
needs in new programs which are experimental in nature;
1.244 Teach, engage, or assist in research, or perform other duties in special
short-term programs supported by special funding (programs extending
beyond one academic year would require appointments to be extended);
1.245 Serve in special assignments approved by the Provost and Vice President
for Academic Affairs;
1.25
Contract Faculty may
1.251 Be recommended for higher salary and/or rank when new contracts are
arranged;
1.252
1.26
1.27
1.28
Be recommended for regular full-time appointments if qualified and if
such vacancies exist;
1.253 Participate in the departmental or area governance system with voting
rights, by invitation of a majority of the regular members of the unit, with
the exception of the promotion and tenure committees.3
1.254 Participate in University travel assistance for professional meetings
(eligibility as defined in 1.2611).
Contract full-time faculty shall be accorded the following privileges:
1.261 Participation in the employee benefit programs of the University as stated
in the Benefits Handbook.
1.2611 For purposes of participating in the programs as stated in the
Benefits Handbook, contract full-time faculty must be employed
for a full academic year or a full fiscal year;
1.2612 Contract full-time faculty who do not meet the criteria in
Paragraph 1.2611 are not eligible for employee benefit programs
as stated in the Benefits Handbook, except sick leave as
described in the Faculty and Professional Personnel Handbook.
1.262 Participate in the University governance system with voting rights, by
invitation of a majority of the regular members of the unit, with the
exception of membership on the promotion and tenure committees. Fulltime contract faculty with a minimum of three years of full-time,
continual service may serve on University Senate.4
Contract part-time faculty assigned for at least half-time for a full academic year or
assigned for at least half-time for a full fiscal year shall be accorded the following
privileges:
1.271 Participation in the employee benefit programs as described in the
Benefits Handbook;
1.272 Contract part-time faculty who do not meet the criteria in Paragraph
1.2611 are not eligible for employee benefit programs.
Each department employing contract faculty members shall evaluate them
annually, using a policy approved by the department which has been submitted to
and approved by the dean and by the Provost and Vice President for Academic
Affairs and kept on file in the Office of the Provost and Vice President for
Academic Affairs. A copy of the evaluation policy and procedures shall be given
to each contract faculty member at the time he or she is appointed. 5
1.281 The policy shall outline the purpose(s) of the evaluation (renewal, merit,
status, etc.).
1.282 The policy shall outline a process by which the contract faculty member
may appeal the evaluation.
Graduate Education Committee 1/13/11
Faculty Council 1/27/11
Senate Agenda Committee 2/7/11
University Senate Agenda
February 17, 2011
Enclosure #4
Revision to Graduate Faculty Policy
GRADUATE FACULTY POLICY
As a member of the Council of Graduate Schools, Ball State University subscribes to the view that every University
should have a recognizable graduate faculty that includes individuals who have a commitment to graduate
education, whose scholarly activities are appropriate to the direction of advanced degree
programs, and who collectively assume responsibility for equivalence of value across degree programs. Ball State
also recognizes that definitions of scholarship vary among the academic disciplines, and we acknowledge that the
use of a single criterion to define members of the graduate faculty discounts the diversity that characterizes
scholarly and artistic competence, intellectual leadership, and experience with graduate education.
The purpose of the following policy is to outline the two classifications of graduate faculty, the responsibilities and
prerogatives, the terms of membership, the articulation of departmental criteria, and the routing of appeals. Upon
application the approval of an initial application, all new tenure-track faculty are considered a regular graduate
faculty member for a six year term. Other tenure-track or tenured faculty are eligible for Regular or Associate
Membership. Full-time contract faculty may be eligible for Regular or Associate Membership. Part-time faculty are
eligible for Associate Membership only. All faculty members teaching graduate courses musht apply for
membership to the graduate faculty by the end of the term in which they appear as an instructor of record.
1. Regular Member
1.1 Criteria
1.11 In judging the qualifications of an applicant for the Graduate Faculty, the primary
consideration is whether the faculty member is an active and productive scholar and
an effective teacher at the graduate level. Individual colleges and/or
departments should determine the details of these criteria.
1.12 In general, graduate faculty are expected to demonstrate:
1.121 Scholarly competence, which is usually reflected by
possession of the highest earned degree in the candidate’s field or
an exceptionally meritorious record as a scholar in lieu of the highest
earned degree; and
1.122 Intellectual leadership, which typically connotes active participation in
contributing to the discipline at various levels, e.g., state, regional, national,
and international. Successful applicants are recognized by scholars in the
field for their intellectual attainments and creative contributions, and they
may be sought out for their expertise to serve in positions of scholarly
leadership such as membership on editorial boards and professional
reviewing for scholarly journals and presses; and
1.123 Potential to direct the research of graduate students, to teach graduate
courses effectively, to plan and direct graduate programs, and to direct
research/creative projects and theses.
1.2 Responsibilities and Prerogatives
1.21 Graduate faculty are eligible to:
1.211 Teach all levels of graduate course work within their academic, artistic, or
clinical competence;
1.212 Serve on doctoral committees;
1.213 Direct Ed.S. and master’s theses or creative projects and to cChair Ed.S.,
master’s theses, and creative project committees, and direct research papers
and master’s committees;
1.214 Serve on Ed.S., and master’s thesis, or and creative project committees;
1.215 Develop graduate programs and courses;
1.216 Serve as members of the Graduate Education Committee;
1.217 Vote on graduate faculty issues.
1.22 Directors Chairs of dissertations, theses, research papers, and creative projects
who retire or who move to other institutions may be retained as director chairs when
such arrangements are advantageous to the student and convenient to the former
faculty member and Ball State University.
1.3 The Doctoral Committee Chair Endorsement
1.31 Applicants who qualify for regular graduate faculty membership may apply for an
endorsement to chair doctoral committees and direct doctoral dissertations.
1.32 In addition to meeting the criteria listed in 1.1 above, applicants must have the
earned doctorate and demonstrate a high level of competence in directing
research/writing. Individual colleges and/or departments should determine the
details of these criteria.
2. Associate Member
2.1 Criteria
2.11 Prospective associate members of the graduate faculty are expected:
2.111 To have completed an advanced degree in an area relevant to the field of
studyent, or in lieu of the advanced degree, to have developed a high
level of competence in an area of special need not covered by a regular
member of the graduate faculty;
2.112 To provide reasonable assurance that their service will be available
throughout the period of the special need.
2.12 Members may also be drawn from across departmental and collegiate lines, from
professionals, and others within the community, faculty emeriti, faculty who have
moved to other institutions, or from any source which is reasonably convenient.
2.2 Prerogatives and Responsibilities and Prerogatives
2.21 Members may teach all levels of graduate course work within their academic,
artistic, or clinical competence;
2.22 Members may serve as committee members, but not as chairpersons of theses,
research papers, and creative projects.
3. Terms of Membership
3.1 Regular members of the graduate faculty are appointed for a period of six years.
3.2 Associate members are appointed for three years.
3.3 Reappointments are subject to the same departmental criteria and conditions in place at the
time of reapplication as the original appointment;
3.31 Faculty who fail to qualify for reappointment to the graduate faculty may complete
their ongoing obligations; however, except under special circumstances, they may
not take on new obligations that are specifically reserved for the graduate faculty;
3.32 Faculty who fail to qualify for the endorsement may complete their obligations as
doctoral committee chairs or dissertations directors; however, except under special
circumstances, they may not take on new obligations as doctoral committee chairs
or dissertation directors.
4. Departmental Guidelines and Procedures
4.1 An appropriate departmental committee, e.g., the Graduate Faculty Committee or the SalaryMerit Committee, takes the primary role in defining the criteria for appointment and
reappointment of it’s the department’s graduate faculty, in accordance with the general
principles listed in this policy. New or revised criteria will be forwarded to the departmental
faculty for approval.
4.2 These Departmental criteria for graduate faculty membership and the doctoral committee
chair endorsement will be submitted every six years via the College Dean to the Graduate
Education Committee for review and approval.
4.3 Approval of an applicant’s graduate faculty status is determined by the Dean of the Graduate
School, upon the joint recommendation of the applicant’s department and College Dean.
Exceptions to these policies are made on a case-by-case basis; occasionally, individuals may
be authorized to perform specific graduate faculty duties with the approval of the Dean of the
College and the Dean of the Graduate School. [move below]
4.4 The application will consist of the candidate’s curriculum vitae together with a cover letter
prepared by the department that includes the classification sought and an overview of
significant professional activity. Only those professional accomplishments during the
three (Associate) or six (Regular) years prior to the application will be considered.
4.5 Exceptions to these policies policies and procedures are made on a case-by-case basis;
occasionally, individuals may be authorized to perform specific graduate faculty duties with
the approval of the Dean of the College and the Dean of the Graduate School.
5. Appeals
Appeals from an adverse departmental decision should be made to the Dean of the College;
appeals from an adverse college decision should be made to the Dean of the Graduate School;
appeals from an adverse decision of the Dean of the Graduate School should be made to the
Faculty Affairs Committee of the Graduate Education Committee, . though IIn all cases the
final decision will be made by the Dean of the Graduate School.
Revision to Graduate Faculty Policy
CLEAN COPY
GRADUATE FACULTY POLICY
As a member of the Council of Graduate Schools, Ball State University subscribes to the view that every University
should have a recognizable graduate faculty that includes individuals who have a commitment to graduate
education, whose scholarly activities are appropriate to the direction of advanced degree programs, and who
collectively assume responsibility for equivalence of value across degree programs. Ball State also recognizes that
definitions of scholarship vary among the academic disciplines, and we acknowledge that the use of a single
criterion to define members of the graduate faculty discounts the diversity that characterizes scholarly and artistic
competence, intellectual leadership, and experience with graduate education.
The purpose of the following policy is to outline the two classifications of graduate faculty, the responsibilities and
prerogatives, the terms of membership, the articulation of departmental criteria, and the routing of appeals. Upon
the approval of an initial application, all new tenure-track faculty are considered a regular graduate faculty member
for a six year term. Other tenure-track or tenured faculty are eligible for Regular or Associate Membership. Full-time
contract faculty may be eligible for Regular or Associate Membership. Part-time faculty are eligible for Associate
Membership only. All faculty members teaching graduate courses must apply for membership to the graduate
faculty by the end of the term in which they appear as an instructor of record.
1. Regular Member
1.1 Criteria
1.11 In judging the qualifications of an applicant for the Graduate Faculty, the primary
consideration is whether the faculty member is an active and productive scholar and
an effective teacher at the graduate level. Individual colleges and/or departments should
determine the details of these criteria.
1.12 In general, graduate faculty are expected to demonstrate:
1.121 Scholarly competence, which is usually reflected by possession of the highest
earned degree in the candidate’s field or an exceptionally meritorious record as a
scholar in lieu of the highest earned degree; and
1.122 Intellectual leadership, which typically connotes active participation in contributing to
the discipline at various levels, e.g., state, regional, national, and international.
Successful applicants are recognized by scholars in the field for their intellectual
attainments and creative contributions, and they may be sought out for their
expertise to serve in positions of scholarly leadership such as membership on
editorial boards and professional reviewing for scholarly journals and presses; and
1.123 Potential to direct the research of graduate students, to teach graduate courses
effectively, to plan and direct graduate programs, and to direct research/creative
projects and theses.
1.2 Responsibilities and Prerogatives
1.21 Graduate faculty are eligible to:
1.211 Teach all levels of graduate course work within their academic, artistic, or clinical
competence;
1.212 Serve on doctoral committees;
1.213 Chair Ed.S., master’s theses, and creative project committees, and direct research
papers;
1.214 Serve on Ed.S., master’s thesis, and creative project committees;
1.215 Develop graduate programs and courses;
1.216 Serve as members of the Graduate Education Committee;
1.217 Vote on graduate faculty issues.
1.22 Chairs of dissertations, theses, research papers, and creative projects who retire or who move
to other institutions may be retained as chairs when such arrangements are advantageous to
the student and convenient to the former faculty member and Ball State University.
1.3 The Doctoral Committee Chair Endorsement
1.31 Applicants who qualify for regular graduate faculty membership may apply for an endorsement
to chair doctoral committees and direct doctoral dissertations.
1.32 In addition to meeting the criteria listed in 1.1 above, applicants must have the earned
doctorate and demonstrate a high level of competence in directing research/writing. Individual
colleges and/or departments should determine the details of these criteria.
2. Associate Member
2.1 Criteria
2.11 Prospective associate members of the graduate faculty are expected:
2.111 To have completed an advanced degree in an area relevant to the field of study, or
in lieu of the advanced degree, to have developed a high level of competence in an
area of special need not covered by a regular member of the graduate faculty;
2.112 To provide reasonable assurance that their service will be available throughout the
period of the special need.
2.12 Members may also be drawn from across departmental and collegiate lines, from
professionals, and others within the community, faculty emeriti, faculty who have moved to
other institutions, or from any source which is reasonably convenient.
2.2 Responsibilities and Prerogatives
2.21 Members may teach all levels of graduate course work within their academic, artistic, or
clinical competence;
2.22 Members may serve as committee members, but not as chairpersons of theses, and creative
projects.
3. Terms of Membership
3.1 Regular members of the graduate faculty are appointed for a period of six years.
3.2 Associate members are appointed for three years.
3.3 Reappointments are subject to the departmental criteria and conditions in place at the time of
reapplication;
3.31 Faculty who fail to qualify for reappointment to the graduate faculty may complete their
ongoing obligations; however, except under special circumstances, they may not take on new
obligations that are specifically reserved for the graduate faculty;
3.32 Faculty who fail to qualify for the endorsement may complete their obligations as doctoral
committee chairs or dissertations directors; however, except under special circumstances,
they may not take on new obligations as doctoral committee chairs or dissertation directors.
4. Departmental Guidelines and Procedures
4.1 An appropriate departmental committee, e.g., the Graduate Faculty Committee or the Salary-Merit
Committee, takes the primary role in defining the criteria for appointment and reappointment of the
department’s graduate faculty, in accordance with the general principles listed in this policy. New or
revised criteria will be forwarded to the departmental faculty for approval.
4.2 Departmental criteria for graduate faculty membership and the doctoral committee chair endorsement
will be submitted every six years via the College Dean to the Graduate Education Committee for review
and approval.
4.3 Approval of an applicant’s graduate faculty status is determined by the Dean of the Graduate School,
upon the joint recommendation of the applicant’s department and College Dean.
4.4 The application will consist of the candidate’s curriculum vitae together with a cover letter prepared by
the department that includes the classification sought and an overview of significant professional
activity. Only those professional accomplishments during the three (Associate) or six (Regular) years
prior to the application will be considered.
4.5 Exceptions to these policies and procedures are made on a case-by-case basis; occasionally,
individuals may be authorized to perform specific graduate faculty duties with the approval of the Dean
of the College and the Dean of the Graduate School.
5. Appeals
Appeals from an adverse departmental decision should be made to the Dean of the College;
appeals from an adverse college decision should be made to the Dean of the Graduate School;
appeals from an adverse decision of the Dean of the Graduate School should be made to the
Faculty Affairs Committee of the Graduate Education Committee. In all cases the final decision will be
made by the Dean of the Graduate School.
AGENDA FOR
UNIVERSITY SENATE
March 24, 2011
4:00 p.m.
Letterman Building (LB) 125
.
I.
Roll Call
II.
Approval of the minutes of February 17, 2011
III.
Announcements
A. Next Scheduled Meetings
Senate Agenda Committee – Monday, April 11, 2011, 8:00 a.m., Letterman Building (LB) 104
University Senate – Thursday, April 21, 2011, 4:00 p.m., Letterman Building (LB) 125
PLEASE NOTE: THE APRIL 21 MEETING IS THE FINAL MEETING OF THE 2010-11
SENATE. AFTER ADJOURNMENT OF THIS MEETING, THERE WILL BE A FIVE
MINUTE BREAK AND THE NEW SENATORS WILL BE SEATED FOR THE FIRST
MEETING OF 2011-12, AT WHICH TIME THE SENATE ELECTIONS FOR
EXECUTIVE COMMITTEE WILL TAKE PLACE.
B. Program Information – Academic Posting 2010-11, Volume XLII-5, 6 (Enclosure #1)
C. Report from Provost’s Task Force on Response Rates for Online Evaluations
IV.
Recognition of Deaths – Jennifer Landreth, Mary Shannon, Dianna Wolfe
V.
Committee Reports
A.
B.
C.
D.
Governance and Elections Committee – John Ledbetter, Chairperson
Faculty Council – Barry Umansky, Chairperson
University Council – Barbara Wills, Chairperson
Campus Council – Michael Miller, Chairperson
VI.
Report by Chairperson of Senate – Eric Kelly (Enclosure #2 - Issues in the Senate System)
VII.
Questions Directed to the President
VIII.
Question and Answer Period
IX.
Unfinished Business
University Senate Agenda
March 24, 2011
Page Two
X.
New Business
A. Policy on Academic Clemency (Enclosure #3)
B. Student Senate Resolution SR-03-10/11 (Enclosure #4)
XI.
Other Items
XII.
Adjournment
MINUTES OF THE SIXTH MEETING OF THE 2010-11 UNIVERSITY SENATE
Thursday, February 17, 2011
Members Present: 50
Members Absent: 12
1. The meeting was called to order by the Chairperson of the University Senate, Eric Kelly, at 4:00 p.m.
Roll Call was taken by initialing the roster located at the entrance to LB 125.
Members Present: C. Ball, R. Bellaver, R. Bremigan, J. Coggeshall, G. Crawley, L. Deckers, R. Dolon,
A. Edmonds, J. Fry, J. Green, D. Grosnick, M. Harvey, K. Hall, T. Hendricks, R. Hicks, M. Holtzman, J. Huff,
R. Kanu, C. Kapinus, E. Kelly, T. King, A. Leahy, J. Ledbetter, M. Maggiotto, L. Markle, C. Marlow,
M. McGrew, B. McRae, M. Miller, J. Mitchell, S. Parkinson, P. Parkison, D. Pearson, K. Pickersgill,
J. Popovicova, M. Pyron, S. Rice-Snow, J. Rybarczyk, D. Shawger, G. Stamp, M. Steib, D. Supa, B. Umansky,
K. Warren-Gordon, A. Wieseke, J. Yang, J. Zhao, T. Zivney
Substitutes: Jeffrey Clark for D. Marini, Amanda Savasta for B. Wagner
Members Absent: J. Chapman, T. Cummins, J. Gora, M. Guntsche, D. Haber, J. Kim, W. McCune,
C. Munchel, T. Richardson, W. Sharp, C. Walker, B. Wills
2.
A motion was made and seconded (Supa/Shawger) to approve the minutes of January 20, 2011.
The motion carried.
3.
Announcements
Items III. A., B., and C., (next scheduled meetings, Program Information, University Senate Action) were
reviewed.
D. Report from Task Force on Online Evaluations (University Senate Agenda, 2/17/11, Enclosure #1)
Brien Smith, Chairperson of the task force, was present at today’s meeting. Brien reported that the task
force looked at three different areas: review of literature, existing practices at other institutions, and
convening of focus groups of faculty and students.
Discussion ensued regarding anonymity on the online evaluations, as well as whether response rates are
readily accessible on the websites from the other institutions website. Concern was raised as to whether
the research from 2000 might be a data studied from 1999.
A senate member questioned if there might be a problem when the faculty member gave the students too
much information, which could skew the student responses one way or another. Brian’s opinion is yes,
there probably is; however they did not find anything that indicated this might be a problem.
A senate member reminded the other members that numbers are available from only first and second
summer session and fall of last year. This was implemented when the university also shifted to online
grade submissions by faculty. These were two big changes last year, making it different for everyone. The
Provost reported that he has numbers broken down by departments and believes it is a good idea to have
Jim Jones from Unified Technology Support attend the next senate meeting. He can provide more
information regarding the numbers involved.
Implementing the online evaluation system saves the university $120,000 yearly.
University Senate Minutes
February 17, 2011
Page Two
A motion was made and seconded (Zivney/Pearson) to accept this report.
The motion carried.
4. There was a moment of silence to recognize the deaths of Irma F. (Traughber) Gale, Elizabeth Jane Glenn,
Beulah Murphy, and Robert C. Wolfe
5.
Committee Reports
A. Governance and Elections Committee – John Ledbetter, Chairperson
John reported that the committee met and approved the policy regarding Performing Outside Service
Activities-Policy on Ghost Employment.
John was recommended to the nominating committee for the vacant Indiana Commission for Higher
Education (ICHE) faculty position. He encouraged faculty members to consider running for this position
and to contact him should they have interest.
B. Faculty Council – Barry Umansky, Chairperson
Barry reported the Faculty Council met in January and accepted the report from the Special Leave
Committee. The University Promotion and Tenure revision concerning the addition of Immersive Learning
in the handbook did not advance to the senate. The Contract Faculty representation and the Graduate
Faculty policy revisions were approved and are on today’s agenda.
C. University Council – No report.
D. Campus Council
Mike reported the Campus Council met on February 10 and continued their discussion on the Cardinal
Cash issue as well as Meal Card Reimbursement when on long-term field trips. There was a discussion on
inclement weather and the council approved a statement for the senate’s consideration on today’s agenda.
The next meeting is March 17.
6. Report by Chairperson of Senate – Eric Kelly (University Senate Agenda 9/2/10, Enclosure #3)



Online Evaluations can be removed from the GANTT chart.
Promotion and Tenure Recommendations from Council of Deans: The Provost reported that colleges and
departments have been contacted regarding suggestions concerning the Promotion and Tenure
Recommendations. All suggestions will be considered and the Council of Deans will be sending them
forward to the University Promotions and Tenure Committee.
Timeframe for fall semester grades: The Provost and Nancy Cronk, Registrar, reported that there is some
hand labor that needs to be done with the grades, even though they are now submitted electronically. They
both feel that the implementation of the Enterprise Resource Planning (ERP) system will alleviate this
problem.
7. Questions Directed to the President
The President was not in attendance at today’s meeting; there were no questions to the Provost.
University Senate Minutes
February 17, 2011
Page Three
8. Question and Answer Period
A senator reported that the link is broken to the Faculty and Professional Personnel Handbook on the main page
of the Ball State website.
9. Unfinished Business
There was no unfinished business.
10. New Business
A. Revision to Faculty and Professional personnel handbook regarding Contract Faculty (University Senate
Agenda, 2/17/11, Enclosure #3)
Discussion ensued regarding how this affects departments. It was confirmed that the language regarding
departments still stands.
A motion was made and seconded (Pearson/Shawger) to approve. A hand vote was requested.
Yes: 34
No: 8
Abstentions: 2
The motion carried.
The constitutional amendment portion of this revision (not included in today’s vote) will be included in the
constitutional amendments next fall.
B. Revision of Graduate Faculty Policy (University Senate Agenda, 2/17/11, Enclosure #4)
Deborah Mix, Chairperson of the Graduate Education Committee, was present at today’s meeting. There
was no discussion.
A motion was made and seconded (Pearson/Edmonds) to approve.
The motion carried.
11. Other Items
A. Inclement Weather
Campus Council (2/10/11)
“The Campus Council requests the University re-evaluate the procedure for cancelling classes.”
Michael Miller, Chairperson of the Campus Council, reported that the discussion at the Campus Council
meeting revolved around the lack of organization in addressing the inclement weather. There were
residence halls on campus that went into lockdown and students could not leave to attend classes.
A motion was made and seconded (Crawley/Umansky) to approve this statement.
The motion carried.
University Senate Minutes
February 17, 2011
Page Four
12. Adjournment
The meeting adjourned at 4:55 p.m.
Respectfully submitted,
Carolyn Kapinus, Secretary
/mt
University Senate Agenda
March 24, 2011
Enclosure #1
Program Information – Academic Posting 2010-11, Volume XLII-5&6
Volume 5 - Revised Programs
Interdepartmental Programs
Legal Studies
Major in Legal Studies
Women’s and Gender Studies
Major in Women’s and Gender Studies
Minor in Women’s and Gender Studies
College of Applied Sciences and Technology
Department of Family and Consumer Sciences
Major in Family and Consumer Sciences, 64-90 hours
Minor in Interior Design
School of Physical Education, Sport, and Exercise Science
Physical Education Teacher Education-Decision Point Requirements
Miller College of Business
Requirements for Admission
Degree Requirements
Department of Information Systems and Operations Management
Major in Information Systems
Department of Marketing and Management
Major in Entrepreneurship
College of Sciences and Humanities
Department of Computer Science
Minor in Computer Security
Department of English
Regulations for University Core Curriculum
Master of Arts in English (Creative Writing)
Department of Geological Sciences
Minor in Environmental Geology
Department of Modern Languages and Classics
Minor in Chinese
Teachers College
Interdepartmental Programs
Dual Major in Early Childhood and Early Childhood Special Education
Dual Major in Elementary Education-Special Education, Exceptional Needs
Mild Interventions (Early and Middle Childhood)
Department of Educational Psychology
Minor in Psychology of Human Development
Department of Elementary Education
Teaching Major in Elementary Education
Teaching Major in Early Childhood Education (Birth-Grade 3)
Department of Special Education
Teaching Major in Exceptional needs, Early Childhood Special Education
Teaching Major in Exceptional needs, Hearing Impaired/Deaf
Teaching Major in Exceptional Needs, Mild Interventions (All-Grade)
Teaching Major in Exceptional Needs, Severe Interventions
Volume 6-Revised Programs
College of Applied Sciences and Technology
School of Nursing
Admission
Points of Entry into DNP Program
DNP Program Graduation Requirements
Doctorate in Nursing Practice
School of Physical Education, Sport, and Exercise Science
Master of Arts or Master of Science in Physical Education and Sport
Department of Technology
Teaching Major in Technology Education
Miller College of Business
Prerequisite requirements
Master of Business Administration
Department of Information Systems and Operations Management
Major in Operations and Supply Chain Management
College of Sciences and Humanities
Department of Mathematical Sciences
Major in Actuarial Science
Teachers College
Department of Counseling Psychology and Guidance Services
Master of Arts with Dual Major in Social Psychology and Clinical Mental Health
Counseling
Master of Arts in Counseling
Doctor of Philosophy in Counseling Psychology
Department of Educational Psychology
Certificate in Gifted and Talented Education
Department of Educational Studies
Master of Arts in Secondary Education
Doctor of Education in Adult, Higher, and Community Education
University Senate Agenda
March 24, 2011
Enclosure #3
Admissions and Credits Committee 1/24/11
University Council 3/3/11
Senate Agenda Committee 3/14/11
A Program of Academic Clemency
Ball State University provides a procedure whereby undergraduate students who were not enrolled at Ball State
University for a five-year period may petition the Committee on Admissions and Credits to have grades and credits
earned prior to that period removed from the calculation of their accumulative grade-point average. Acceptability of
this policy by institutions other than Ball State University will be solely at the discretion of those institutions.
Students participating in the program of academic clemency are specifically required to comply with the following
provisions:
1.
2.
3.
4.
5.
6.
7.
The student must not already have an earned degree from Ball State University.
Students must state that they were not registered in any capacity at Ball State University during a period
of at least five years. University records must verify they were not registered in any capacity
at Ball State University during a period of at least five years and must be registered for the
current term.
For students who qualify for academic clemency, all previous Ball State University course work with
grades of C or above will be counted for credit only. However, students will lose credit for all courses
with grades below C. Students will resume their academic program with no accumulative grade point
average.
The student's academic records will be inscribed with the note "Academic Clemency Granted (date)."
Academic clemency may be used only one time by a Ball State University student.
Academic clemency is final and irreversible.
All other academic policies of Ball State University apply.
To be added to the Faculty and Professional Personnel Handbook, Page 225,
after Graduate Course Repetition
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Campus Council 2/10/11
Senate Agenda Committee 3/14/11
Student Senate SR-03-10/11
University Senate Agenda
March 24, 2011
Enclosure #4
Status
Date
1st Reading- Agenda
2nd Reading - Senate Body
3rd Reading – Senate Body
01-31-11
02-02-11
02-09-11
Author(s):
Jacob Kluth, Diversity/Multicultural Chair, Student Government Association
Sponsor(s):
Chris Buck, Student Services Chairman, Student Government Association
Kevin Thurman, Safety Chairman, Student Government Association
Beau Browning, Senator, Student Government Association
Chad Griewank, On-Campus Chairman, Student Government Association
Title:
Senate Resolution Encouraging the Inclusion of a Preferred Name Option
Summary:
A senate resolution encouraging the inclusion of a preferred name option for class roster
lists and student identification cards when a new operating system comes into effect.
Whereas:
Ball State University has students that do not identify themselves by their birth names, and;
Whereas:
The Ball State University learning environment should strive to make every student feel
comfortable, and;
Whereas:
Some students feel uncomfortable being publically recognized by their birth name,
and;
Whereas:
Ball State University should allow students to be publically recognized by their preferred
name, and;
Whereas:
Ball State University is changing the information technology system in the near future,
and;
Whereas:
It is important for University Administration to be aware of students’ needs in the new
operating system, and;
Whereas:
Allowing students a preferred name option augments Ball State’s mission to redefine
education.
Therefore be it Resolved That:
The Ball State University Student Government Association officially encourages
the administration to include a preferred name option for class roster lists and
student identification cards when the new operating system comes into effect; in
order to increase the comfort level of students in the classroom to ultimately
augment the learning experience.
AGENDA FOR
UNIVERSITY SENATE MEETING
(Meeting #2, 2011-12)
September 1, 2011
4:00 p.m.
TC 101
Approval of senate minutes of April 21, 2011
I.
Announcements
A.
Reaffirmation of Standing Rules (Enclosure #1)
B.
In an effort conserve paper, and approved by the University Senate on 9/4/08, the Undersecretary
will poll the membership regarding receiving electronic agenda materials ONLY. Hard copies of
agenda materials will continue to be produced only once. Please take responsibility for bringing all
appropriate materials with you to each meeting.
C.
Overview of Senate System – Amy Leahy and Eric Kelly
D.
Next Scheduled Meetings
Senate Agenda Committee – Monday, September 19, 2011 (LB 104)
University Senate – Thursday, September 29, 2011, TC (Teachers College), Rm. 101
E.
Schedule of Meetings in University Governance system (Enclosure #2)
F.
Program Information – Academic Posting 2010-11, Volume XLII-8
Revised Programs
College of Applied Sciences and Technology
Department of Technology
Master of Arts in Career and Technical Education
Master of Arts in Technology Education
Miller College of Business
Department of Information Systems and Operations Management
Master of Arts in Education Business Education
College of Communication, Information, and Media
Center for Information and Communication Sciences
Master of Science in Information and Communication Sciences
G.
Notice of Change in Office/Department Name
1. Current Name:
Health Education
Proposed Name:
Office of Health, Alcohol and Drug Education
2. Current Name:
Office of Controller & Business Services
Proposed Name:
Office of University Controller
University Senate Agenda
September 1, 2011
Page Two
H.
Board of Trustees Action
Approved by Board of Trustees, 6/16/11:
1. Policy on Academic Clemency
2. Policy for Performing Outside Services Activities – Ghost Employment
Approved by Board of Trustees, 7/22/11:
1. Responding to Disruption in the Academic Setting
Approved by President: does not require Board approval:
1. Academic Calendar
2. Contract Faculty Revisions to Faculty and Professional Personnel Handbook
3. Graduate Faculty Policy
4. Constitutional Amendments
5. Student Code Revisions
6. Quorum requirements to University Review Board
Taken under advisement for further consideration, no further action required at this time:
1. Resolution concerning Inclement Weather
I.
Ball State Football – Coach Lembo (Tentative)
II.
Recognition of Deaths – Joseph (JB) Black, Jr., Adaline J. Eastman, Helen Kirby, John Lewellen,
Hubert J. Ludwig, Donavon Dale Lumpkin, James McElhinney, Melkote K. Shvaswamy, Beth Vail
III.
Committee Reports
A.
Governance and Elections Committee – Richard Bellaver, Chairperson
B.
Faculty Council – John Ledbetter, Chairperson
C.
University Council – Barbara Wills, Chairperson
D.
Campus Council – Kevin Thurman, Chairperson
E.
NCAA/MAC Annual Report – (Enclosure #3)
IV.
Report by Chairperson of Senate – Eric Kelly (Enclosure #4 - Issues in the Senate System)
V.
Questions Directed to the President
VI.
Question and Answer Period
VII.
Unfinished Business
VIII.
New Business
A. Membership of Councils/Committees in University Governance system (Enclosure #5)
B. Proposed amendments to the Constitution – First Reading (Enclosure #6)
IX.
Other Items
X.
Adjournment
/mt
MINUTES OF THE FIRST MEETING OF THE 2011-12 UNIVERSITY SENATE
Thursday, April 21, 2011
Members Present: 48
Members Absent: 15
1. The meeting was called to order by the chairperson of the University Senate, Eric Kelly, at 4:45 p.m.
Roll Call was taken by initialing the roster located at the entrance to LB 125.
Members Present: C. Ball, R. Bellaver, O. Benkato, R. Bremigan, B. Brey, S. Byrum, B. Canada, G. Crawley,
J. Ellery, J. Forbey, C. Griewank, D. Grosnick, M. Hanley, M. Harvey, K. Hall, T. Hendricks, M. Holtzman,
J. Huff, J. Jemiolo, E. Kelly, T. King, J. Kluth, K. Kreamelmeyer, A. Leahy, J. Ledbetter, T. Mahfouz,
M. McGrew, S. Parkinson, S. Pattison, D. Pearson, L. Pellerin, K. Pickersgill, J. Popovicova, S. Rice-Snow,
T. Richardson, G. Stamp, M. Steib, B. Wagner, A. Wieseke, L. Wiley, B. Wills, S. Zhuk
Substitutes: Jeff Fry for E. Agnew, Ronald Hicks for C. Boyd, Cliff Stone for J. Green, Beth Terrell for
C. Munchel, Peter Zapp for D. Shawger, Mike Miller for K. Thurman
Members Absent: J. Chapman, J. Coggeshall, C. Corbin, R. Dolon, A. Gary, M. Gerhard, J. Gora,
M. Guntsche, M. Hamil, J. Kim, M. Maggiotto, P. Magro, J. Mitchell, M. Pyron, W. Sharp
2. Eric Kelly, chairperson of the 2010-11 Senate, yielded the floor to John Ledbetter, 2010-11 chairperson of the
Governance and Elections Committee, who presided over the meeting for the purpose of conducting elections.
3. New Business
A. Elections – Senate Officers
A list of nominees for the election of Senate officers and Agenda Committee was presented. (University Senate
Agenda, 4/21/11, Enclosure #1)
Members received biographical sketch information for each nominee on today’s ballot. The presiding officer
requested the nominees to stand prior to the elections of the office in which they were nominated.
1.
Chairperson
Nominees:
Eric Kelly
David Pearson
The floor was opened for additional nominations for chairperson. There were no nominations from
the floor. A motion was made and seconded (Crawley/Hanley) to close nominations.
The motion carried.
Eric Kelly was elected to serve as chairperson, by ballot.
2.
Vice Chairperson
Nominees:
Richard Bellaver
The floor was opened for additional nominations for vice chairperson. There were no nominations
from the floor. A motion was made and seconded (Crawley/Kelly) to close nominations.
University Senate Minutes
April 21, 2011
Page Two
The motion carried.
Richard Bellaver was elected to serve as vice chairperson, by majority vote, with abstention.
3.
Secretary
Nominees:
Amy Leahy
Scott Rice-Snow
The floor was opened for additional nominations for secretary. There were no nominations from
the floor. A motion was made and seconded (Benkato/Crawley) to close nominations.
The motion carried.
Amy Leahy was elected to serve as secretary, by ballot.
B. Elections – Committees
1.
University Senate Agenda Committee – THREE positions
Nominees:
Ralph Bremigan
Kip Shawger
Murray Steib
Lynda Wiley
The floor was opened for additional nominations for Agenda Committee. There were no
nominations from the floor. A motion was made and seconded (Pearson/Crawley) to close
nominations.
The motion carried.
Ralph Bremigan and Lynda Wiley were elected to serve a two year term, ending in 2013,
by ballot.
Kip Shawger was elected to serve a one year term, ending in 2012, by ballot.
The meeting adjourned at 5:00 p.m.
Eric Kelly, Chairperson
/mt
Amy Leahy, Secretary
University Senate Agenda
September 1, 2011
Enclosure #1
STANDING RULES FOR CONDUCTING SENATE BUSINESS
1.
A member of the faculty or a student who is not a senator may initiate an agenda item by having a senator sponsor
that item.
2.
A member of the faculty or a student who is not a senator may initiate an agenda item by presenting the item to the
Agenda Committee.
3.
Senators may submit new agenda items in writing to the Agenda Committee.
4.
The Senate will be called to order on the hour with sessions limited to one hour and twenty minutes.
5.
Roll will be taken by the members initialing a roster.
6.
Senators will be seated in a designated section of the room. Special areas of the chamber will be reserved for the
seating of visitors.
7.
The distribution of the minutes by mail will substitute for the reading of the minutes.
8.
Announcements must be limited to Senate business and must be cleared through the Chair.
9.
Scheduled meetings will include, following committee reports, a question-and-answer period not to exceed ten
minutes in length, during which senators may request information from other persons present on matters of concern
to the University community as a whole. The Chair shall rule out of order questions that are personal, departmental,
or collegiate in scope or that do not pertain to University affairs.
10.
The first time they speak at a meeting, senators will stand and identify themselves when addressing the Chair or the
Senate.
11.
Senators may, as a prerogative, address the Senate from the lectern.
12.
Senate committees and councils must send minutes, reports, and recommendations to the Agenda Committee.
13.
Committee reports should be brief (no longer than five minutes), official statements of the conclusions formally
adopted within the reporting body.
14. Proposals must be framed as resolutions or as motions. A lengthy resolution or motion
should be submitted in writing prior to the call to order of the meeting.
15.
All motions will be put on the floor for debate by a Senator first stating their name followed by a second with a
Senator stating their name.
16.
When a motion appears on the Senate agenda, the chair of the sponsoring committee, or a representative, or the
person sponsoring the motion must be present in the Senate to present the motion.
17.
When a lengthy resolution or motion is being perfected, the Chair may request that an amendment be considered "in
principle" if in the Chair's judgment this will expedite debate. If the principle is adopted, an editor or editorial
committee appointed by the Chair shall draft appropriate language for ratification by the Senate at its next meeting.
18.
A Senator may interrupt debate on an agenda action item by “move to return motion to committee or refer to
another committee for matters of clarification”. This will require an immediate second, a debate and a simple
majority vote of the body of the Senate. A majority vote will send the item back to the appropriate committee for
further work or clarification. If the motion fails, debate will continue on the original motion followed by a vote of
the body.
19.
Voting will be by voice vote unless there is a request for a division of the house or for a written ballot.
20.
Voting procedures shall be “of the members present and voting” as defined in Robert’s Rules of Order. In this
process, “yes” and “no” votes are counted, while abstentions are not counted in the total. Unless defined differently
by the standing rules of the Senate or Robert’s Rules of Order, motions pass by a simple majority of the votes cast.
Voting by proxy is disallowed in this process.
21.
The Chairperson will appoint a parliamentarian for the Senate. The appointee may be a member of the Senate or
from outside the body. An appointee from the body of the Senate will retain all privileges of a Senator, while an
appointee from outside the body will have no voice or voting rights. It will be the responsibility of the
parliamentarian to keep the Senate acting within the Standing Rules of the Senate and to interpret other issues by
using Robert’s Rules of Order.
22.
Any items remaining on the Agenda in the last meeting of the Spring will automatically be carried over to the Fall
Agenda.
23.
The Senate Agenda Committee will be empowered to act for the Senate during the summer on emergency items,
pending acceptance by the Senate in the fall.
24.
Timetables proposed by the Senate Agenda Committee will be subject to subsequent acceptance by the University
Senate at their next meeting.
25. The Senate, the Agenda Committee and the Governance and Elections Committee may conduct official business
electronically. This includes, but is not limited to, e-mail, electronic postings, websites, voting and meetings.
However, the membership of the aforementioned groups must first develop policies and procedures for electronic
voting and meetings within each group.
9/2/10
University Senate Agenda
September 1, 2011
Enclosure #2
University Governance
Schedule of Meetings
2011-12
August, 2011
22
Senate Agenda Committee
September
1
Governance and Elections
University Senate
8
Faculty Council
15
University Council
19
Senate Agenda Committee
22
Campus Council
29
Governance and Elections
University Senate
October
6
Faculty Council
10
Senate Agenda Committee
13
University Council
20
Campus Council
27
University Senate
November
3
Governance and Elections
Faculty Council
10
University Council
17
Campus Council
21
Senate Agenda Committee
December
1
Governance and Elections
University Senate
8
Faculty Council
January, 2012
9
Senate Agenda Committee
12
Governance and Elections
19
University Senate
26
Faculty Council
February
2
Governance and Elections
University Council
6
Senate Agenda Committee
9
Campus Council
16
University Senate
23
Faculty Council
March
1
Governance and Elections
University Council
12
Senate Agenda Committee
15
Campus Council
22
Governance and Elections
University Senate
29
Faculty Council
April
5
Governance and Elections
University Council
9
Senate Agenda Committee
12
Campus Council
19
University Senate
ALL SENATE AND COUNCIL MEETINGS – THURSDAYS, 4:00 P.M.
University Senate, Faculty Council, University Council: Fall: TC 101, Spring: Letterman Bldg.,Rm.125
Campus Council: 4:00 p.m., Student Center (SC) 303
Senate Agenda Committee: Mondays, 8:00 a.m., Letterman Building, Room 104
Governance and Elections Committee: Thursdays, 8:10 a.m., BL 301
6/11
University Senate Agenda
September 1, 2011
Enclosure #3
Report of the Faculty Athletics Representative to the University Senate
To:
University Senate
Athletics Committee, Provost King, President Gora
Date: April 15, 2011
From: James S. Ruebel, Faculty Athletics Representative
The Faculty Athletics Representatives Association (FARA) is the national organization for Faculty
Representatives from all three divisions. The annual meeting and symposium in the fall provides various
association-wide and division-specific sessions that enable FARs to do a better job by comparing practices
across institutions and conferences, by reviewing basic functions (such as the various types and stages of
student-athlete eligibility), and by panels and workshops on the nuts and bolts of the position. In addition,
FARA arranges a review and discussion of pending legislation in each division. FARA is managed by an
Executive Committee, which meets three times per year with monthly conference calls in between the meetings.
I was elected to the Executive Committee in November 2010 for a term ending in November 2012.
NCAA Issues:
“Hot topics” for 2010-2012 are expected to focus on









The weakened economy and its impact on collegiate sports at the institutional level, not only on the
prospect of sports being eliminated, but also on gender equity concerns, possible increases in missed class
time because of economies in team travel, and negative consequences on progress toward degree.
Conference stability and re-alignments
Amateurism issues: agents and “representatives”; allegations of payments to student-athletes or incentives
provided to a prospects family; the fair use of a student-athlete’s image and likeness for promotional
purposes (both while a student and later).
Concussion-related issues (in both men’s and women’s sports, not only in football)
Substance abuse
Testing for sickle cell susceptibility
“Voluntary” v. mandatory athletics-related activity (the number of mandatory hours is regulated by
NCAA rule, but there is widespread misunderstanding of the meaning of the rule).
Issues of academic integrity, especially plagiarism: many high school students do not understand the
actual restrictions on use of sources; while all students face penalties upon violation of academic
dishonesty, whether or not they “understand” the mechanics of the issue, violations by student-athletes
can also have economic consequences for the institution (loss of eligibility or failure to graduate can lead
to economic penalties and loss of scholarships).
Governance:
Some progress was made on faculty representation on major leadership committees of the NCAA. Most
conferences are now nominating faculty for a broader array of committees (not just the academic committees),
including the major leadership committees; more progress needs to be made. This issue is one of the top priorities
of FARA, as well as the sub-set of FARs known as “D1a FARs”.
Legislation: The most controversial piece of new legislation, in a year where there were a lot of proposals but not
much controversy, was the promulgation of a draft of new legislation regarding transfers from two-year schools to
four-year schools. This new legislation, if passed in unemended form, will require more “core” classes taken at
the two-year school with a higher and fixed GPA, while restricting the number of “phys ed” credits that can be
used to meet the minimum transfer requirement. This legislation seeks to address the issue of transfers who are
unable to remain eligible or – if they do – to complete the requirements for a four-year university degree. FARA
has proposed some changes to the legislation to phase in some of the provisions and to avoid disadvantaging
student-athletes whose background is already likely to be weak.
Personnel: Mark Emmert, former President of Washington University, was selected as President of the NCAA
and is completing his first year in office.
Mid-American Conference Issues:
The MAC completed a series of strategic planning processes, to establish a series of benchmarks for the
conference overall, as well as another series of planning groups to prioritize conference spending and investment
of effort. These planning sessions included not only sport-related goals and priorities, but also a review of
academic awards: their number and meaning, their individual dollar value (if any), and the process by which they
are awarded.
Ball State Issues:
Ball State Athletics also finished its strategic planning process for the department.
In 2010-2011, Ball State has participated in Cycle 3 recertification by the NCAA; the last recertification process
was completed in 2002. This process has taken place over the full academic year and involved a steering
committee and a number of subcommittees, gathering and interpreting data and writing reports. A wide range of
faculty were involved in all these subcommittees. The drafts of the reports was made public in early April; final
rewriting is now largely finished. An NCAA site-review will take place on campus at the end of October, after
which the NCAA site reviewers will issue findings and make recommendations.
Enclosure #4 – GANTT Chart
Enclosure #5 – Membership of Councils/Committees in University Governance system
University Senate Agenda
September 1, 2011
Enclosure #6
Proposed amendments to the Constitution – First Reading
This is the first reading of the amendments. No discussion takes place at this meeting.
Discussion and vote will take place at the September 29, 2011, meeting of the University Senate.
1.
Representation of contract faculty on University Senate
Current:
A total of two contract faculty elected for staggered two-year terms by and from the full-time contract
faculty with a minimum of three years of full-time, continual service to the university
Proposed:
A total of two contract faculty elected for staggered two-year terms by and from the full-time contract faculty.
Page 6, Faculty and Professional Personnel Handbook
2.
Representation of professional personnel on Salary and Benefits Committee
9. Salary and Benefits Committee 29
9.1 Membership – The membership of the Salary and Benefits Committee shall consist of the
following:
9.11 Voting
9.111
Seven members selected by and from the membership of
the Faculty Council, one representing each college, for
staggered two year terms;
9.112
One Six professional personnel (one representative from each of the six
vice-presidential areas: Academic Affairs; Student Affairs;
Enrollment, Marketing, and Communications; University
Advancement; Information Technology; and Business Affairs),
appointed by the University Council, one of whom must be a
member of University Council, for staggered two year terms.
9.113
One member appointed by and from the University
Council’s Financial and Budgetary Affairs Committee, for
a one year term.
9.12 Non-Voting
9.121
The Provost and Vice President for Academic Affairs, ex
officio, or a designee.
9.122
The Vice President for Business Affairs, ex officio, or a designee.
9.123
One member appointed by and from the University Council’s
Financial and Budgetary Affairs Committee, for a one year term.
9.2 Responsibilities – The Salary and Benefits Committee is responsible for the following
initiatives and activities:
9.21 To elect a Chairperson and a Secretary from its appointed faculty voting
membership by majority vote of the committee, for one year terms;
9.22 To forward minutes of each committee meeting to the Chairperson of the Faculty
Council within a timely manner;
9.23 To monitor and evaluate faculty and professional personnel salary and benefit
programs, including those concerning emeriti, and recommend appropriate changes
and improvements.
9.24 To initiate reviews and assessments of market conditions periodically and make
appropriate recommendations for adjustments regarding incremental money
distributed for market purposes;
9.25 To review the administration of faculty and professional personnel salary
programs annually, working with the President or the Provost and Vice President
for Academic Affairs, to assure compliance with established policies;
9.26 To review for approval all criteria and processes regarding faculty and professional
personnel salaries for all units.
9.27 To act in an advisory capacity to those who administer faculty and professional
personnel salary and benefit programs for the University and to represent the
interests of the faculty and professional personnel in discussions with such
persons.
9.3 There shall be two standing subcommittees of the Salary and Benefits Committee:
The Faculty Subcommittee and the Professional Personnel Subcommittee. The
Salary and Benefits Committee, comprising both subcommittees, will address issues
which affect both faculty and professional personnel.
9.31 Faculty Subcommittee Membership – the membership of the Faculty
Subcommittee shall consist of the following:
9.311 Voting
9.3111 The members of the Salary and Benefits Committee
selected by the Faculty Council;
9.312 Non-voting
9.3121 One professional personnel, appointed by the membership
of the Professional Personnel Subcommittee;
9.3122 All non-voting members of the Salary and Benefits
Committee identified in section 9.12.
9.32 Faculty Subcommittee Responsibilities
9.321 To elect a Chairperson and a Secretary from its voting
membership by majority vote of the Subcommittee, for one year
terms.
9.322 To forward minutes of each Subcommittee meeting to the
Chairpersons of the Salary and Benefits Committee and Faculty
Council within a timely manner.
9.323 To address issues which affect only faculty. Issues which affect
only faculty shall be the exclusive purview of the Faculty Subcommittee.
9.33 Professional Personnel Subcommittee Membership – the membership of
the Professional Personnel Subcommittee shall consist of the following:
9.331 Voting
9.3311 The members of the Salary and Benefits Committee
appointed by the University Council;
9.332 Non-voting
9.3321 One faculty, appointed by the membership of the
Faculty Subcommittee;
9.3322 All non-voting members of the Salary and Benefits
Committee identified in section 9.12.
9.34 Professional Personnel Subcommittee Responsibilities
9.341 To elect a Chairperson and a Secretary from its voting
membership by majority vote of the Subcommittee, for one year
terms.
9.342 To forward minutes of each Subcommittee meeting to the
Chairpersons of the Salary and Benefits Committee and
University Council, within a timely manner.
9.343 To address issues which affect only professional personnel.
Issues which affect only professional personnel shall be the
exclusive purview of the Professional Personnel Subcommittee.
Clean Copy for review:
9. Salary and Benefits Committee 29
9.1 Membership – The membership of the Salary and Benefits Committee shall consist of the
following:
9.11 Voting
9.111
Seven members selected by and from the membership of the Faculty
Council, one representing each college, for staggered two year terms;
9.114
Six professional personnel (one representative from each of the six
vice-presidential areas: Academic Affairs; Student Affairs;
Enrollment, Marketing, and Communications; University
Advancement; Information Technology; and Business Affairs),
appointed by the University Council, one of whom must be a
member of University Council, for staggered two year terms.
9.12 Non-Voting
9.121
The Provost and Vice President for Academic Affairs, ex officio, or a
designee.
9.122
The Vice President for Business Affairs, ex officio, or a designee.
9.123
One member appointed by and from the University Council’s
Financial and Budgetary Affairs Committee, for a one year term.
9.2 Responsibilities – The Salary and Benefits Committee is responsible for the following
initiatives and activities:
9.21
To elect a Chairperson and a Secretary from its appointed voting membership by
majority vote of the committee, for one year terms;
9.22
To forward minutes of each committee meeting to the Chairperson of the
Faculty Council within a timely manner;
9.23
To monitor and evaluate faculty and professional personnel salary and benefit
programs, including those concerning emeriti, and recommend appropriate
changes and improvements.
9.24
To initiate reviews and assessments of market conditions periodically and
make appropriate recommendations for adjustments regarding incremental
money distributed for market purposes;
9.25
To review the administration of faculty and professional personnel salary
programs annually, working with the President or the Provost and Vice
President for Academic Affairs, to assure compliance with established
policies;
9.26
To review for approval all criteria and processes regarding faculty and
professional personnel salaries for all units.
9.27
To act in an advisory capacity to those who administer faculty and
professional personnel salary and benefit programs for the University and
to represent the interests of the faculty and professional personnel in
discussions with such persons.
9.3 There shall be two standing subcommittees of the Salary and Benefits Committee: The
Faculty Subcommittee and the Professional Personnel Subcommittee. The Salary and
Benefits Committee, comprising both subcommittees, will address issues which affect
both faculty and professional personnel.
9.31 Faculty Subcommittee Membership – the membership of the Faculty
Subcommittee shall consist of the following:
9.311 Voting
9.3111 The members of the Salary and Benefits Committee
selected by the Faculty Council;
9.312 Non-voting
9.3121 One professional personnel, appointed by the membership of
the Professional Personnel Subcommittee;
9.3122 All non-voting members of the Salary and Benefits
Committee identified in section 9.12.
9.32 Faculty Subcommittee Responsibilities
9.321 To elect a Chairperson and a Secretary from its voting membership by
majority vote of the Subcommittee, for one year terms.
9.322 To forward minutes of each Subcommittee meeting to the Chairpersons of
the Salary and Benefits Committee and Faculty Council within a timely
manner.
9.323 To address issues which affect only faculty. Issues which affect only faculty
shall be the exclusive purview of the Faculty Subcommittee.
9.33 Professional Personnel Subcommittee Membership – the membership of the
Professional Personnel Subcommittee shall consist of the following:
9.331 Voting
9.3311 The members of the Salary and Benefits Committee appointed by
the University Council;
9.332 Non-voting
9.3321 One faculty, appointed by the membership of the Faculty
Subcommittee;
9.3322 All non-voting members of the Salary and Benefits Committee
identified in section 9.12.
9.34 Professional Personnel Subcommittee Responsibilities
9.341 To elect a Chairperson and a Secretary from its voting
membership by majority vote of the Subcommittee, for one year
terms.
9.342 To forward minutes of each Subcommittee meeting to the Chairpersons of
the Salary and Benefits Committee and University Council, within a timely
manner.
9.343 To address issues which affect only professional personnel issues
which affect only professional personnel shall be the exclusive
purview of the Professional Personnel Subcommittee.
AGENDA FOR
UNIVERSITY SENATE MEETING
(Meeting #3, 2011-12)
September 29, 2011
4:00 p.m.
TC 101
Approval of senate minutes of September 1, 2011
I.
Announcements
A.
Next Scheduled Meetings
Senate Agenda Committee – Monday, October 10, 2011, 8:00 a.m., LB 104
University Senate – Thursday, October 27, 2011, TC (Teachers College), Rm. 101
II.
B.
Program Information – Academic Posting 2011-12, Volume XLIII-1
Revised Programs
Miller College of Business
Department of Finance and Insurance
Major in Risk Management and Insurance
College of Fine Arts
Department of Art
Major in Art, BA
College of Sciences and Humanities
Department of Anthropology
Master of Arts in Anthropology
Department of Mathematical Sciences
Teaching Major in Mathematics
C.
Notice of Change in Office/Department Name
1. Current Name:
Innovation in Teaching, Assessment, and Scholarship
Proposed Name:
Office of Educational Excellence
D.
Board of Trustees Action
Approved by President: does not require Board approval:
1. Student Preferred Name
Committee Reports
A.
Governance and Elections Committee – Richard Bellaver, Chairperson
B.
Faculty Council – John Ledbetter, Chairperson
C.
University Council – Barbara Wills, Chairperson
D.
Campus Council – Kevin Thurman, Chairperson
University Senate Agenda
September 29, 2011
Page Two
III.
Report by Chairperson of Senate – Eric Kelly (Enclosure #1 - Issues in the Senate System)
IV.
Questions Directed to the President
V.
Question and Answer Period
VI.
Unfinished Business
A. Proposed amendments to the Constitution – Second Reading (Enclosure #2)
B. Clarification of Reconsideration/Appeal pertaining to deliberations of Promotion and/or Tenure
(Enclosure #3)
VII.
New Business
VIII.
Other Items
IX.
Adjournment
X.
/mt
MINUTES OF THE SECOND MEETING OF THE 2011-12 UNIVERSITY SENATE
Thursday, September 1, 2011
Members Present: 58
Members Absent: 6
1. The meeting was called to order by the Chairperson of the University Senate, Eric Kelly, at 4:00 p.m.
Roll Call was taken by initialing the roster located at the entrance to TC 101.
Members Present: E. Agnew, R. Bellaver, O. Benkato, E. Bowers, R. Bremigan, B. Brey, S. Byrum, J. Cassady,
B. Canada, J. Chapman, C. Corbin, G. Crawley, J. Ellery, J. Forbey, A. Gary, M. Gerhard, J. Gora, J. Green,
C. Griewank, D. Grosnick, M. Guntsche, M. Hanley, T. Hendricks, M. Holtzman, J. Jemiolo, E. Kelly, J. Kim,
T. King, J. Kluth, K. Kreamelmeyer, D. LeBlanc, A. Leahy, J. Ledbetter, P. Magro, T. Mahfouz, M. McGrew,
D. Middleton, S. Parkinson, S. Pattison, D. Pearson, L. Pellerin, J. Popovicova, W. Sharp, D. Shawger, K. Stanton,
G. Stamp, M. Steib, K. Thurman, B. Wagner, A. Wieseke, L. Wiley, J. Zhao, S. Zhuk
Substitutes: Azar Hadadian for M. Harvey, Mark Neely for J. Huff, Brian Meekin for C. Munchel, Elena Polush for
T. Richardson, Katie Slabaugh for B. Wills
Members Absent: K. Hall, M. Hamil, B. Hannon, T. Hardin, M. Maggiotto, S. Rice-Snow
2. A motion was made and seconded (Crawley, Steib) to approve the minutes of April 21, 2011.
The motion carried.
3. The chairperson requested taking the announcements out of order and introduced Mr. Pete Lembo, Ball State’s new
head football coach. Coach Lembo discussed his style of coaching and training as well as his efforts to make the
players into responsible young men. The academic portion of their career at Ball State takes place early, during the
summer between their senior year of high school and freshman year of college. His thought is that starting the
incoming freshman early will give them an edge on keeping focused on academics when the school year begins. He
asked the membership of the senate and their constituents to contact him personally if they have any problem
whatsoever with a member of the football team. He thanked the senate for the opportunity to speak briefly.
4. Reaffirmation of Standing Rules (University Senate Agenda, 9/1/11, Enclosure #1)
A motion was made and seconded (Pearson/Crawley) to adopt the standing rules.
The motion carried.
5. The subject of conserving paper was reviewed as well as polling the membership regarding their request to receive
hard copies of the agenda materials. Agenda materials will be produced only once.
6. Amy Leahy reviewed the flow chart and committees under each council’s purview. Eric Kelly reminded the
membership that we are a policy-making group and advisory to the President.
7. The next scheduled meeting of the senate, the schedule of meetings for the university governance system (Senate
Agenda, 9/1/11, Enclosure #2), Program Information (Academic Posting 2010-11, Volume XLII-8), Change of
Office/Department Name, and action taken by the President and the Board of Trustees was reviewed.
8. There was a moment of silence to recognize the deaths of Joseph (JB) Black, Jr., Adaline J. Eastman, Helen Kirby,
John Lewellen, Hubert J. Ludwig, Donavon Dale Lumpkin, James McElhinney, Melkote K. Shvaswamy, and
Beth Vail.
9.
Committee Reports
A. Governance and Elections Committee – Richard Bellaver, Chairperson
University Senate Minutes
September 1, 2011
Page Two
Richard reported that the committee met today and discussed the membership of the Undergraduate Education
Committee (UEC). It will be discussed at the next UEC meeting and brought back to the committee for further
discussion before sending forward to the Faculty Council.
B. Faculty Council – John Ledbetter, Chairperson
John reported the council will meet on September 8.
C. University Council – Katie Slabaugh, substitute for Barb Wills, chairperson
Katie reported the council will meet on September 15.
D. Campus Council – Kevin Thurman, Chairperson
Kevin reported the council meets on September 22. The issues of meal card compensation as well as a full report
on
Cardinal Cash will be on the agenda for discussion.
E. NCAA/MAC Annual Report (University Senate Agenda, 9/1/11, Enclosure #3)
The chairperson of the senate reported that Jim Ruebel was unable to attend today’s meeting, but reported there
may be some additional information coming forward this fall. He plans to attend the meeting at that time.
10. Report by Chairperson of Senate – Eric Kelly (University Senate Agenda 9/1/11, Enclosure #4)
The chairperson reviewed what had been accomplished last year. With regard to the GANTT chart, he added the
following items for review and discussion by committee:
-
Merit pay policy (Salary and Benefits Committee)
Titles for research faculty (Faculty Council Agenda Committee)
Titles for contract faculty (Faculty Council Agenda Committee)
Grade Inflation (Faculty Council Agenda Committee, Campus Council)
OTHER category on chart:
Accountability measures
Faculty role in (and credit for) hybrid learning
11. Questions Directed to the President
The President reported the following:


She will be testifying on September 8 before the State Budget Committee regarding tuition and fees. This is a
continuing dialogue with the legislative body about budgets.
There is a big emphasis on accountability. The book, Academically Adrift, documents the significant amount of
time students spend on social activities not engaged in academic pursuits.
The President answered the following questions from the members of the senate:
-
Could you expand on community outreach?
The President responded that the legislature expects us to be involved in communities with economic
development activities. This is what is on everyone’s mind. Immersive learning is part of the answer. Faculty
University Senate Minutes
September 1, 2011
Page Three
engagement in projects (with or without students) working for for-profits and non-profits is another part of the
answer. All of these contribute to economic development.
-
There was a large article on grade inflation. Academic standards and grades should mean something. What
would happen if half of the elementary education majors flunked?
-
The President responded that what matters is the competency of our students who graduate with any major.
Incompetency damages us in a way that’s almost impossible to overcome. It is all about academic standards – are
we providing a quality education? Are students measuring up to appropriate academic standards?
-
A member heard there is a cap on professor salaries this fall in that professors cannot make no more than 12%
of their base pay.
Provost King responded there is a federal law that mandates this. This turns out to be a very generous policy.
There are some restrictions that apply, but it is still very generous.
-
Regarding the accountability issue – one is the grade inflation issue, and does the other one revolve around
whether faculty are working hard enough?
President Gora responded that legislators care more about your economica development outreach than how many
university committees you’re working on.
-
There is concern by some faculty that faculty evaluation response rate is not high enough. They have an
important impact on promotion, tenure, merit. Is it possible to make them mandatory?
The President responded that she is very interested in the same issue. It was even considered to withhold grades
until they turned in their evaluations. Both positive and negative incentives are being discussed
At this time, Provost King discussed and answered questions concerning the following:
-
The Board of Trustees has asked us to do update our salary documents this semester. The policy hasn’t been
changed in almost three decades. The handbook states that at least 15% of all raises have to go to merit. The
salary documents must 1) define minimal acceptable levels of performance in the areas of assignment for the
individuals, 2) at least 70% to merit, unless the Board of Trustees say otherwise, and 3) must define true merit.
-
How do you measure service (how many hours do we spend advising students, doing the work associated with
service)? How do we quantify merit? Is this the standard 40-hour work week or something else?
Service turns out to be the hardest part of the equation, except in areas where it’s very specific. Departments
should have a way of looking at this.
-
What if a faculty member is superb in teaching, learning, but not in service? Are they passed over for a raise?
Provost King responded that there should be a minimal level of all three. We can’t expect everyone to have a
specific assignment all through their career. This is something the unit needs to review.
University Senate Minutes
September 1, 2011
Page Four
-
Some faculty do not have time allotted for research. Does that mean they’re out of the equation and don’t get
a raise?
Provost King responded that for this particular person, their responsibilities do not include research.
-
Point of clarification: Each department is entitled to work out its own plan? Are there standards of which
departments should follow?
The Provost responded that every year, the Salary and Benefits Committee and I will review salary documents.
-
Lastly, the Provost commented he is impressed with Coach Lembo and his dedication to educational
accountability with their athletes.
8. Question and Answer Period
There were no questions.
9. Unfinished Business
There was no unfinished business.
10. New Business
A. Membership of Councils/Committees in University Governance system
(University Senate Agenda, 9/1/11, Enclosure #5)
A motion was made and seconded (Pearson/Thurman) to approve the membership.
The motion carried.
B. Proposed amendments to the Constitution – First Reading (University Senate Agenda, 9/1/11, Enclosure #6)
No discussion takes place at this meeting concerning the amendments. The second reading will take place at the
September 29 meeting of the senate, when discussion and vote will take place.
11. Other Items
There were no other items.
The meeting adjourned at 5:00 p.m.
September 28, 2011
Eric Kelly, Chairperson
/mt
Amy Leahy, Secretary
University Senate Agenda
September 1, 2011
Enclosure #2
Proposed amendments to the Constitution – Second Reading
1.
Representation of contract faculty on University Senate
Current:
A total of two contract faculty elected for staggered two-year terms by and from the full-time contract
faculty with a minimum of three years of full-time, continual service to the university
Proposed:
A total of two contract faculty elected for staggered two-year terms by and from the full-time contract faculty.
Page 6, Faculty and Professional Personnel Handbook
2.
Representation of professional personnel on Salary and Benefits Committee
9. Salary and Benefits Committee 29
9.1 Membership – The membership of the Salary and Benefits Committee shall consist of the
following:
9.11 Voting
9.111
Seven members selected by and from the membership of
the Faculty Council, one representing each college, for
staggered two year terms;
9.112
One Six professional personnel (one representative from each of the six
vice-presidential areas: Academic Affairs; Student Affairs;
Enrollment, Marketing, and Communications; University
Advancement; Information Technology; and Business Affairs),
appointed by the University Council, one of whom must be a
member of University Council, for staggered two year terms.
9.113
One member appointed by and from the University
Council’s Financial and Budgetary Affairs Committee, for
a one year term.
9.12 Non-Voting
9.121
The Provost and Vice President for Academic Affairs, ex
officio, or a designee.
9.122
The Vice President for Business Affairs, ex officio, or a designee.
9.123
One member appointed by and from the University Council’s
Financial and Budgetary Affairs Committee, for a one year term.
9.2 Responsibilities – The Salary and Benefits Committee is responsible for the following
initiatives and activities:
9.21 To elect a Chairperson and a Secretary from its appointed faculty voting
membership by majority vote of the committee, for one year terms;
9.22 To forward minutes of each committee meeting to the Chairperson of the Faculty
Council within a timely manner;
9.23 To monitor and evaluate faculty and professional personnel salary and benefit
programs, including those concerning emeriti, and recommend appropriate changes
and improvements.
9.24 To initiate reviews and assessments of market conditions periodically and make
appropriate recommendations for adjustments regarding incremental money
distributed for market purposes;
9.25 To review the administration of faculty and professional personnel salary
programs annually, working with the President or the Provost and Vice President
for Academic Affairs, to assure compliance with established policies;
9.26 To review for approval all criteria and processes regarding faculty and professional
personnel salaries for all units.
9.27 To act in an advisory capacity to those who administer faculty and professional
personnel salary and benefit programs for the University and to represent the
interests of the faculty and professional personnel in discussions with such
persons.
9.3 There shall be two standing subcommittees of the Salary and Benefits Committee:
The Faculty Subcommittee and the Professional Personnel Subcommittee. The
Salary and Benefits Committee, comprising both subcommittees, will address issues
which affect both faculty and professional personnel.
9.31 Faculty Subcommittee Membership – the membership of the Faculty
Subcommittee shall consist of the following:
9.311 Voting
9.3111 The members of the Salary and Benefits Committee
selected by the Faculty Council;
9.312 Non-voting
9.3121 One professional personnel, appointed by the membership
of the Professional Personnel Subcommittee;
9.3122 All non-voting members of the Salary and Benefits
Committee identified in section 9.12.
9.32 Faculty Subcommittee Responsibilities
9.321 To elect a Chairperson and a Secretary from its voting
membership by majority vote of the Subcommittee, for one year
terms.
9.322 To forward minutes of each Subcommittee meeting to the
Chairpersons of the Salary and Benefits Committee and Faculty
Council within a timely manner.
9.323 To address issues which affect only faculty. Issues which affect
only faculty shall be the exclusive purview of the Faculty Subcommittee.
9.33 Professional Personnel Subcommittee Membership – the membership of
the Professional Personnel Subcommittee shall consist of the following:
9.331 Voting
9.3311 The members of the Salary and Benefits Committee
appointed by the University Council;
9.332 Non-voting
9.3321 One faculty, appointed by the membership of the
Faculty Subcommittee;
9.3322 All non-voting members of the Salary and Benefits
Committee identified in section 9.12.
9.34 Professional Personnel Subcommittee Responsibilities
9.341 To elect a Chairperson and a Secretary from its voting
membership by majority vote of the Subcommittee, for one year
terms.
9.342 To forward minutes of each Subcommittee meeting to the
Chairpersons of the Salary and Benefits Committee and
University Council, within a timely manner.
9.343 To address issues which affect only professional personnel.
Issues which affect only professional personnel shall be the
exclusive purview of the Professional Personnel Subcommittee.
Clean Copy for review:
9. Salary and Benefits Committee 29
9.1 Membership – The membership of the Salary and Benefits Committee shall consist of the
following:
9.11 Voting
9.111
Seven members selected by and from the membership of the Faculty
Council, one representing each college, for staggered two year terms;
9.114
Six professional personnel (one representative from each of the six
vice-presidential areas: Academic Affairs; Student Affairs;
Enrollment, Marketing, and Communications; University
Advancement; Information Technology; and Business Affairs),
appointed by the University Council, one of whom must be a
member of University Council, for staggered two year terms.
9.12 Non-Voting
9.121
The Provost and Vice President for Academic Affairs, ex officio, or a
designee.
9.122
The Vice President for Business Affairs, ex officio, or a designee.
9.123
One member appointed by and from the University Council’s
Financial and Budgetary Affairs Committee, for a one year term.
9.2 Responsibilities – The Salary and Benefits Committee is responsible for the following
initiatives and activities:
9.21
To elect a Chairperson and a Secretary from its appointed voting membership by
majority vote of the committee, for one year terms;
9.22
To forward minutes of each committee meeting to the Chairperson of the
Faculty Council within a timely manner;
9.23
To monitor and evaluate faculty and professional personnel salary and benefit
programs, including those concerning emeriti, and recommend appropriate
changes and improvements.
9.24
To initiate reviews and assessments of market conditions periodically and
make appropriate recommendations for adjustments regarding incremental
money distributed for market purposes;
9.25
To review the administration of faculty and professional personnel salary
programs annually, working with the President or the Provost and Vice
President for Academic Affairs, to assure compliance with established
policies;
9.26
To review for approval all criteria and processes regarding faculty and
professional personnel salaries for all units.
9.27
To act in an advisory capacity to those who administer faculty and
professional personnel salary and benefit programs for the University and
to represent the interests of the faculty and professional personnel in
discussions with such persons.
9.3 There shall be two standing subcommittees of the Salary and Benefits Committee: The
Faculty Subcommittee and the Professional Personnel Subcommittee. The Salary and
Benefits Committee, comprising both subcommittees, will address issues which affect
both faculty and professional personnel.
9.31 Faculty Subcommittee Membership – the membership of the Faculty
Subcommittee shall consist of the following:
9.311 Voting
9.3111 The members of the Salary and Benefits Committee
selected by the Faculty Council;
9.312 Non-voting
9.3121 One professional personnel, appointed by the membership of
the Professional Personnel Subcommittee;
9.3122 All non-voting members of the Salary and Benefits
Committee identified in section 9.12.
9.32 Faculty Subcommittee Responsibilities
9.321 To elect a Chairperson and a Secretary from its voting membership by
majority vote of the Subcommittee, for one year terms.
9.322 To forward minutes of each Subcommittee meeting to the Chairpersons of
the Salary and Benefits Committee and Faculty Council within a timely
manner.
9.323 To address issues which affect only faculty. Issues which affect only faculty
shall be the exclusive purview of the Faculty Subcommittee.
9.33 Professional Personnel Subcommittee Membership – the membership of the
Professional Personnel Subcommittee shall consist of the following:
9.331 Voting
9.3311 The members of the Salary and Benefits Committee appointed by
the University Council;
9.332 Non-voting
9.3321 One faculty, appointed by the membership of the Faculty
Subcommittee;
9.3322 All non-voting members of the Salary and Benefits Committee
identified in section 9.12.
9.34 Professional Personnel Subcommittee Responsibilities
9.341 To elect a Chairperson and a Secretary from its voting
membership by majority vote of the Subcommittee, for one year
terms.
9.342 To forward minutes of each Subcommittee meeting to the Chairpersons of
the Salary and Benefits Committee and University Council, within a timely
manner.
9.343 To address issues which affect only professional personnel issues
which affect only professional personnel shall be the exclusive
purview of the Professional Personnel Subcommittee.
University Promotion and Tenure Committee 3/19/10
Senate Agenda Committee 10/18/10
Faculty Council 11/4/10
Senate Agenda Committee 11/22/10
University Promotion and Tenure Committee 9/1/11
Faculty Council 9/8/11
Senate Agenda Committee 9/19/11
University Senate Agenda
September 29, 2011
Enclosure #3
Revision of Definitions concerning Reconsideration/Appeals
Definitions
1.
2.
3.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Department and departmental refer to schools, academic departments located within the
seven colleges and those comparable units which have faculty and/or eligible professional
personnel but are not located within colleges.
College and collegiate refer to the seven academic colleges and also to the Academic
Affairs promotion and tenure unit.
Reconsideration refers to the initial action required when there is an adverse
recommendation concerning promotion or tenure at the departmental level. Request for
reconsideration by the department is the first step to be taken by the appellant.
Reconsideration is the act whereby a candidate may request that an initial adverse
decision by the departmental or collegiate committee be reexamined. Reconsideration
provides an opportunity for the candidate to clarify content of materials.
Appeal refers to the action taken by the appellant when the outcome of the departmental
reconsideration is the same as the original recommendation or when an adverse
recommendation is made at the collegiate or Provost and Vice President for Academic
Affairs level. Appeals examine the process followed and not the content of materials.
Working days are those days when Ball State University administrative offices are open.
Calendar days are the days which appear on a calendar, including Saturday, Sunday, and
holidays. They do not relate to the Ball State academic schedule or calendar.
Eligible professional personnel are those individuals who hold academic rank and/or tenure or who are
eligible for tenure.
Tenure is a means to certain ends; specifically: (1) freedom of teaching and research, and of extramural
activities and (2) a sufficient degree of economic security to make the profession attractive to men and
women of ability. (Faculty Handbook, Appointment, Academic Freedom, and Tenure 2.3). Freedom and
economic security, hence, tenure, are indispensable to the success of an institution in fulfilling its
obligations to its students and to society.
Tenure-track faculty are those who are currently in the seven-year probationary tenure
period.
Tenured faculty are those faculty who have been granted tenure.
Scholarship is the process of attaining new knowledge, creating a new work, or
recreating/interpreting existing works, and disseminating the results. Generally this takes
the form of appropriate peer reviewed publications, presentations or exhibits, performances, other creative
endeavors and grant proposals. Scholarship can occur in four areas: discovery, integration, application, and
teaching.
11.1
The scholarship of discovery is traditional research and creative endeavors that pursue and
contribute to new knowledge for its own sake.
11.2
The scholarship of integration makes connections across disciplines bringing together isolated
knowledge from two or more disciplines or fields to create new insights and understanding.
11.3
The scholarship of application applies knowledge to address significant societal
issues.
11.4
The scholarship of teaching studies the development of knowledge, skill, mind,
character, and/or ability of others.
NEW SECTION
VII Right of
Reconsideration
1.
Reconsideration
1.1
Reconsideration is the act whereby a candidate may request that an initial adverse
decision by a departmental or collegiate committee be reexamined.
Reconsideration can take place before an appeal. Reconsideration provides an
opportunity for a candidate to clarify content of material.
1.2
If the initial adverse recommendation has been made by the Department Promotion and
Tenure Committee, then the candidate must ask for a reconsideration of that
recommendation by the Department Committee before he or she may proceed further.
1.21 The candidate must ask, in writing, for the reconsideration within ten (10) calendar
days following the date of the faculty member's receipt of the written
recommendation adversely affecting him or her. For example, if a Department
Promotion and Tenure Committee advises a faculty member in writing that it is
recommending against awarding tenure to such member, the period to request
reconsideration would run from the date of receipt of that communication, rather
than from the date on which the Board of Trustees subsequently announces the
names of faculty members who have been awarded tenure. Any request for
reconsideration not filed within this time limit will be denied automatically, unless
the academic dean determines that good cause has existed for the delay.
1.22 The written request for reconsideration shall be filed in the office of the
department chairperson.
1.23 After receiving a request for reconsideration, the Department Committee
must meet to reconsider its initial adverse recommendation. The Department
Committee must meet with the candidate if he or she so requests. The
candidate may provide an oral presentation of the request for promotion or
tenure. No additional materials may be introduced or added to the
documents or the process.
1.24 After meeting to reconsider the candidate’s materials, the committee shall
vote to overturn or affirm the previous decision. This vote supercedes the
previous vote.
1.25 The candidate’s materials for promotion and/or tenure shall be held in
the departmental office
1.3
If the initial adverse recommendation has been made by the College Committee or
Dean, then he or she may ask for reconsideration at the collegiate level.
1.3.1 The candidate must ask, in writing, for the reconsideration within ten (10) calendar
days following the date of the faculty member's receipt of the written
recommendation adversely affecting him or her. For example, if a College Dean or
College Promotion and Tenure Committee advises a faculty member in writing that
it is recommending against awarding tenure to such member, the period to request
reconsideration would run from the date of receipt of that communication, rather
than from the date on which the Board of Trustees subsequently announces the
names of faculty members who have been awarded tenure. Any request for
reconsideration not filed within this time limit will be denied automatically, unless
the academic dean determines that good cause has existed for the delay.
1.3.2
The written request for reconsideration shall be filed in the office of the college
dean.
1.3.3 After receiving a request for reconsideration, the Collegiate Committee must
meet to reconsider its initial adverse recommendation or in cases when only
the college dean reviews the candidate, the Dean must reconsider the initial
adverse recommendation. The Collegiate Committee or Dean must meet
with the candidate if he or she so requests. The candidate may provide an
oral presentation of the request for promotion or tenure. No additional
materials may be introduced or added to the documents or the process.
1.3.4 After meeting to reconsider the candidate’s materials,in cases where the
committee made the initial adverse decision, the committee shall vote
to overturn or affirm the previous decision. This vote supercedes the
previous vote.
1.3.5
In colleges where the Dean makes the decision, the Dean will inform the
candidate of his or her decision following reconsideration.
1.3.56 The candidate’s materials for promotion and/or tenure shall be held in
the collegiate office and shall not be forwarded to the University
Promotion and Tenure Committee until all requests for reconsideration
have been exhausted.
Page 87, online version of Faculty and Professional Personnel Handbook
VIII Right of
Appeal
1.
Appeals from Adverse Decisions
1.1
Regular full-time faculty and regular professional personnel may appeal
promotion and/or tenure decisions which adversely affect such individuals in
accordance with provisions set forth in this Part VIII. Appeals examine the
process not the content.
2.
Bases for Request for Appeal
2.1
If the appellant is not satisfied with the decision of the Department Committee, then he or
she may appeal to the College Promotion and Tenure Committee. The request must be
made within ten (10) calendar days following the appellant's receipt of the Department
Committee's decision and must be filed in the office of the academic dean. Any request
that is not filed within this time limit will be denied automatically unless the Provost and
Vice President for Academic Affairs determines that good cause has existed for the delay.
2.2
There are three permissible reasons to request appeal:
2.21
Allegation of violation of approved departmental, collegiate, and/or
University policies, including those set forth in the Faculty and
Professional Personnel Handbook;
2.22
Allegation of unfair treatment on the part of the decision makers;
2.23
Allegation of discriminatory treatment on the part of the decision makers.
2.3
When an appellant alleges violation of approved departmental, collegiate, and/or
University policies, including those set forth in the Faculty and Professional
Personnel Handbook, then he or she must cite the specific policies which a
committee or administrator failed to follow. When filing a request for appeal, the
appellant must also provide a summary of the way(s) in which the policies were
violated and how such violation(s) adversely affected the appellant.
2.4
When an appellant alleges unfair treatment on the part of the decision makers, then he or
she must cite the specific treatment engaged in by a committee or administrator. When
filing a request for appeal, the appellant must also provide a summary of the reasons why
the decision in question was clearly not merited by the evidence available to the decision
makers and must also attach to the summary specific and detailed evidence in support of
the reasons listed in the summary. Unfair treatment is defined as decisions which are
arbitrary or capricious or which are clearly not supported by the evidence.
2.5
When an appellant alleges discriminatory treatment on the part of the decision makers,
then he or she must cite the specific treatment engaged in by a committee or
administrator. When filing a request for appeal, the appellant must also provide
a summary of the constitutionally or statutorily prohibited reasons upon which he
or she believes the decision was based and a detailed summary of the evidence
which supports the appellant's allegation. Discriminatory treatment is defined as
decisions based upon constitutionally or statutorily prohibited reasons, including
unlawful discrimination.
2.6
When a request for appeal is filed which alleges discriminatory treatment on the part of
the decision makers, the University's Director of Equal Opportunity and
Affirmative Action, or his or her designee, shall serve in an advisory capacity to
the committee or hearing panel at each level of appeal. All appeals alleging
discriminatory treatment in promotion and tenure decisions shall be pursued under
the procedures set forth in this document rather than under the Ball State
University "Equal Opportunity and Affirmative Action Complaint Investigation
Procedure and Appeal Process."
2.7
In all cases, the appellant has the burden of proving his or her allegations.
2.8
The academic dean is responsible for preparing an appeal file that will consist of
(a) the formal request for hearing and any other materials submitted by the
appellant; (b) the response and any other materials submitted by the Department
Committee when it reconsidered its initial adverse recommendation. The appeal
file will be forwarded to the chairperson of the hearing panel who will make
certain that it is made available to all parties to the hearing.
2.81
2.9
2.10
2.11
The academic dean will assist the chairperson of the hearing panel in
arranging the hearing at the collegiate level.
A formal hearing will take place.
2.91
Timing. The College Committee must hold the hearing within thirty (30)
calendar days of its receipt of the request for hearing. Days outside the regular
academic year will not be counted in the thirty day computation. The
chairperson of the College Committee may, with good cause, extend
the thirty day deadline.
2.92
Membership of the hearing panel. The College Promotion and Tenure
Committee may serve as the hearing panel, or it may establish a separate
hearing panel. The hearing panel shall consist of not fewer than five (5)
faculty members, at least two (2) of whom must also be members of the
Promotion and Tenure Committee establishing the panel. The chairperson of
the College Promotion and Tenure Committee, or his or
her designee, will serve as chairperson of the hearing panel.
2.921 If the appellant is a minority, at least one (1) member of the
hearing panel shall be a minority. Also, at least one (1) member
of the hearing panel shall be of the same gender as the appellant.
If the College Promotion and Tenure Committee serves as the
hearing panel, the Committee may (to meet the requirements of
this paragraph) be required to add to the Committee faculty
member(s) from within the college who shall participate fully in
the appeal hearing. If the addition of faculty member(s) is
required, the faculty member(s) selected must be approved by
the dean. This paragraph shall not apply (a) if the college has
no minority faculty members or faculty members of the required
gender who are eligible to serve on the hearing panel, or (b) if
all of the eligible minority faculty members or faculty members
of the required gender either decline to serve or are disqualified
from serving on the hearing panel due to their unavailability,
conflict of interest, personal bias or other good and sufficient
reason as determined by the College Promotion and Tenure
Committee chairperson. For the purposes of this paragraph,
"minority" refers to an individual who is a member of a minority
classification recognized by the U.S. Equal Employment
Opportunity Commission.
2.922
When an appeal is filed which alleges that a decision was the
result of illegal discrimination, two (2) of the members of the
hearing panel shall be appointed from among the full-time
faculty and professional personnel serving on the Complaint
Appeals Board of the Ball State University "Equal Opportunity
and Affirmative Action Appeal Procedures." The appellant
shall choose one (1) of such panelists and the responding party
shall choose the other such panelist. If either the appellant or
the responding party fails to make a selection, the University's
Director of Equal Opportunity and Affirmative Action shall
make that party's selection. The University's Director of Equal
Opportunity and Affirmative Action, or his or her designee,
shall serve in an advisory capacity to the hearing panel.
2.923
No one may serve to hear an appeal who has a demonstrated
conflict of interest such as previous involvement with the case,
assignment to the same academic department or administrative
area as any of the principals in the case, business involvement,
or relationship to any of the principals. Decisions regarding
such conflicts shall be made by the committee chairperson.
Parties. Parties participating in the hearing are (a) the appellant; and (b) the
department chairperson and the Department Promotion and Tenure Committee
chairperson, who together shall serve as the responding party (unless the
chairperson of the College Promotion and Tenure Committee appoints a
different individual or individuals to serve as the responding party).
Notice of hearing. The parties shall be given at least ten (10) days notice of the
2.12
2.13
2.14
2.15
2.16
2.17
2.18
date, time, and place of the hearing, unless they waive that notice in writing. The
hearing may be postponed or continued by the chairperson of the hearing panel
whenever he or she may deem appropriate, or upon the request of either party for
good cause shown.
Materials used in hearing. The parties must furnish the chairperson of the hearing
panel with the following materials at least five (5) working days prior to the date
of the hearings:
2.121 Copies of all documents upon which they intend to rely but which are not
already a part of the appeal file;
2.122 A list of any witnesses whom they plan to call. Copies of these materials
must be distributed to all participants by the chairperson of the hearing
panel at least three (3) working days prior to the date of the hearing.
Additional materials and/or witnesses may not be utilized by either party
at a hearing without the consent of the hearing panel.
Attendants at hearing. In addition to the hearing panel and the previously s
specified parties, the following persons may attend a hearing.
2.131 A full-time regular Ball State faculty or professional personnel member
to serve as faculty colleague for the appellant.
2.132 Representative of the academic dean's office.
2.133 Other University-affiliated persons whose attendance is requested or
approved by the chairperson of the hearing panel.
2.134 Any person designated by the chairperson of the hearing panel to record
and to prepare a summary of the evidence presented at the hearing.
2.135 Witnesses called by either party. Such witnesses shall be present only
while they are testifying.
2.136 A recording secretary designated by the appellant, if he or she desires.
This person must be a full-time Ball State faculty, professional personnel,
or staff member.
Failure, without good cause, of the appellant or the responding party to appear
and proceed at the hearing may force the hearing panel to hear and respond to
the appeal in the absence of the appellant or the responding party.
Quorum and challenges. A majority of the members of a hearing panel shall
constitute a quorum. Either party may challenge a panel member on the
grounds of personal bias. The decision whether to disqualify a challenged
member shall be made by a majority vote of the remaining members, conducted
by written ballot. If this vote results in a tie, the decision shall be made by the
chairperson of the hearing panel.
Conduct of hearings. Hearings shall be conducted with a view toward providing
the hearing panel with a complete understanding of the circumstances surrounding
the decision which is being appealed. The chairperson of the hearing panel shall
preside at the hearing and shall make all procedural rulings. These rulings may be
reversed by a majority vote of the panel members present, including the chairperson.
Witnesses. Each party is responsible for ensuring the presence of his or her
witnesses at a hearing. Written statements in lieu of the personal testimony of a
witness shall not be permitted unless a majority of the panel members determines
that a witness is unavailable to testify. All witnesses who testify may be questioned
concerning any matter relevant to the hearing by any member of the hearing panel.
Hearing records. The hearing panel must arrange for minutes of the hearing to be
taken. These minutes shall include a general summary of the major points made
by the parties and participants at the hearing, any motions made or votes taken by
the hearing panel. Copies of approved minutes shall be made available upon
request to the appellant and/or respondent within twenty (20) calendar days of the
conclusion of the hearing. Further use of these minutes by either party is
restricted to appeals at higher levels of the procedures outlined here or in external
legal proceedings. Recordings or tapes of a hearing shall not be permitted.
Decision by the hearing panel. After the conclusion of the hearing, the hearing
panel shall meet to consider the evidence presented at the hearing, or evidence
already presented in the hearing file. At this time, the hearing panel may request
an interview with the academic dean, or the academic dean may request an
interview with the hearing panel. The hearing panel must determine whether the
appeal should be upheld or denied, and it must set forth in writing a brief
2.19
2.20
2.21
summary of the reasons for its decision. Copies of that decision are to be
addressed to the academic dean and must be provided to all participants in the
appeal within twenty (20) calendar days of the conclusion of the hearing.
2.181 The decision of the hearing panel shall be deemed to be the decision
of the College Promotion and Tenure Committee, without further action
on the part of the committee.
2.1811 When a hearing panel votes to uphold an appeal, then it must
specify a remedy for the situation or specify a recommended
course of action to the appropriate parties (for example, a
rehearing of a case by a previous committee or administrator or
a of an appellant). If the responding party does not agree with
this recommendation, that party may appeal to the University
Promotion and Tenure Committee.
2.1812 When a hearing panel votes to deny an appeal, then the
appellant has the right to appeal this decision to the University
Promotion and Tenure Committee.
If an appellant or respondent wishes to appeal the decision of a collegiate hearing
panel, either may request a hearing before the University Promotion and Tenure
Committee. The request must be made within ten (10) calendar days following
receipt by the appealing party of the collegiate hearing panel's decision and must
be filed in the Office of the Provost and Vice President for Academic Affairs. See
"Bases for Request for Appeal" VIII, 2., for information on the bases of appeal
and what should be included in the request for a hearing. Any request not filed
within this time limit shall be denied automatically unless the Provost and Vice
President for Academic Affairs determines that good cause has existed for the
delay.
The Provost and Vice President for Academic Affairs is responsible for preparing
an appeal file that shall consist of (a) the formal request for hearing and any other
materials submitted by the appellant; (b) the responses and any other materials
submitted by the Department Committee when it reconsidered its initial adverse
recommendation; (c) the responses and any other materials submitted by the College
Committee when it considered the appeal. The appeal file shall be forwarded to the
chairperson of the hearing panel who shall make certain that it is made available to all
parties to the hearing.
2.201 The Provost and Vice President for Academic Affairs shall assist the
chairperson of the hearing panel in arranging the hearing at the University level.
A formal hearing will take place.
2.211 Timing. The University Promotion and Tenure Committee must hold
the hearing within thirty (30) calendar days of its receipt of the
request for hearing. Days outside the regular academic year shall not
be counted in the thirty day computation. The chairperson of the
University Committee may, with good cause, extend the thirty day
deadline.
2.212 Membership of the hearing panel. The University Promotion and Tenure
Committee may serve as the hearing panel, or it may establish a separate
hearing panel. The hearing panel shall consist of not fewer than five (5)
faculty members, at least two (2) of whom must also be members of the
Promotion and Tenure Committee establishing the panel. The chairperson of
the University Promotion and Tenure Committee, or his or her designee, shall
serve as chairperson of the hearing panel.
2.2121 When an appeal is filed which alleges that a decision was the result of
illegal discrimination, two (2) of the members of the hearing panel shall
be appointed from among the full-time faculty and professional
personnel then serving on the Complaint Appeals Board of the Ball
State University "Equal Opportunity and Affirmative Action Appeal
Procedures." The appellant shall choose one (1) of such panelists and
the responding party shall choose the other such panelist. If either the
appellant or the responding party fails to make a selection, the
University's Director of Equal Opportunity and Affirmative Action,
shall make that party's selection. The University's Director of Equal
Opportunity and Affirmative Action, or his or her designee, shall serve
in an advisory capacity to the hearing panel.
2.2122 No one may serve to hear an appeal who has a demonstrated
conflict of interest such as previous involvement with the
case, assignment to the same academic department or
administrative area as any of the principals in the case,
business involvement, or relationship to any of
the principals. Decisions regarding such conflicts shall be
made by the committee chairperson.
2.2123 If the appellant is a minority, at least one (1) member of the
hearing panel shall be a minority. Also, at least one (1)
member of the hearing panel shall be of the same gender as
the appellant. If the University Promotion and Tenure
Committee serves as the hearing panel, the Committee may
(to meet the requirements of this paragraph) be required to
add to the Committee faculty member(s) who shall
participate fully in the appeal hearing. If the addition of
faculty member(s) is required, the faculty member(s)
selected must be approved by the University Promotion and
Tenure Committee chairperson. For the purposes of this
paragraph, "minority" refers to an individual who is a
member of a minority classification recognized by the U.S.
Equal Employment Opportunity Commission.
2.22
Parties. The parties participating in the hearing are (a) the appellant; and (b) the
administrator and the chairperson of the Promotion and Tenure Committee at the
level of the initial adverse recommendation; and (c) if applicable, the dean and the
chairperson of the College Promotion and Tenure Committee.
2.23 Notice of hearing. The parties shall be given at least ten (10) calendar days notice
of the date, time, and place of the hearing, unless they waive that notice in writing.
The hearing may be postponed or continued by the chairperson of the hearing
panel whenever he or she may deem appropriate, or upon the request of either
party for good cause shown.
2.24 Materials used in hearing. The parties must furnish the chairperson of the hearing
panel with the following materials at least five (5) working days prior to the date
of the hearings:
2.241 Copies of all documents, including records of the college hearing,
upon which they intend to rely but which are not already a part of the
appeal file;
2.242 A list of any witnesses whom they plan to call.
Copies of these materials must be distributed to all participants by the
chairperson of the hearing panel at least three (3) working days prior to
the date of the hearing. Additional materials and/or witnesses may not be
utilized by either party at a hearing without the consent of the hearing panel.
2.25 Attendants at hearing. In addition to the hearing panel and the previously
specified parties, the following persons may attend a hearing.
2.251 A full-time regular Ball State faculty or professional personnel member
to serve as faculty colleague for the appellant.
2.252 Representative of the Provost and Vice President for Academic Affairs'
Office.
2.253 Other University-affiliated persons whose attendance is requested or
approved by the chairperson of the hearing panel.
2.254 Any person designated by the chairperson of the hearing panel to record
and to prepare a summary of the evidence presented at the hearing.
2.255 Witnesses called by either party. Such witnesses shall be present only
while they are testifying.
2.256 A recording secretary designated by the appellant, if he or she desires.
This person must be a full-time Ball State faculty, professional personnel,
or staff member.
2.26
Failure, without good cause, of the appellant or the responding party to appear
and proceed at the hearing may force the hearing panel to hear and respond to
the appeal in the absence of the appellant or the responding party.
Quorum and challenges. A majority of the members of a hearing panel shall constitute a
quorum. Either party may challenge a panel member on the grounds of personal bias.
The decision whether to disqualify a challenged member shall be made by a majority
2.27
2.28
2.29
2.30
2.31
2.32
vote of the remaining members, conducted by written ballot. If this vote results in a tie,
the decision shall be made by the chairperson of the hearing panel.
Conduct of hearings. Hearings shall be conducted with a view towards providing
the hearing panel with a complete understanding of the circumstances surrounding
the decision which is being appealed. The chairperson of the hearing panel shall
preside at the hearing and shall make all procedural rulings. These rulings may be
reversed by a majority vote of the panel members present, including the
chairperson.
Witnesses. Each party is responsible for ensuring the presence of his or her
witnesses at a hearing. Written statements in lieu of the personal testimony of a
witness shall not be permitted unless a majority of the panel members determines
that a witness is unavailable to testify. All witnesses who testify may be
questioned concerning any matter relevant to the hearing by any member of the
hearing panel.
Hearing records. The hearing panel must arrange for minutes of the hearing to be
taken. These minutes shall include a general summary of the major points made
by the parties and participants at the hearing, any motions made or votes taken by
the hearing panel.
Copies of approved minutes shall be made available upon request to the appellant
and/or respondent within twenty (20) calendar days of the conclusion of the
hearing. Further use of these minutes by either party is restricted to appeals at
higher levels of the procedures outlined here or in external legal proceedings.
Recordings or tapes of a hearing shall not be permitted.
Decision by the hearing panel. After the conclusion of the hearing, the hearing
panel shall meet to consider the evidence presented at the hearing, or evidence
already presented in the hearing file. The hearing panel must determine whether
the appeal should be upheld or denied, and it must set forth in writing a brief
summary of the reasons for its decision. Copies of that decision are to be
addressed to the Provost and Vice President for Academic Affairs, and must be
provided to all participants in the appeal within twenty (20) calendar days of the
conclusion of the hearing.
2.301 The decision of the hearing panel shall be deemed to be the decision of
the University Promotion and Tenure Committee, without further action
on the part of the committee.
2.3011 When a hearing panel votes to uphold an appeal, then it must
specify a remedy for the situation or specify a recommended
course of action to the appropriate parties (for example, a
rehearing of a case by a previous committee or administrator or
a recommendation for or against promotion or tenure of an
appellant). If the responding party does not agree with this
recommendation, that party may appeal to the Provost and Vice
President for Academic Affairs.
2.3012 When a hearing panel votes to deny an appeal, then the
appellant has the right to appeal this decision to the Provost and
Vice President for Academic Affairs.
If either the appellant or the respondent is not satisfied with the response of the
University hearing panel, then either may request a conference with the Provost and Vice
President for Academic Affairs. This request must be made within ten (10) calendar
days following the requesting party's receipt of the University hearing panel's decision.
Any appeal not filed within this time limit will be denied automatically unless the Provost
and Vice President for Academic Affairs determines that good cause has existed for the
delay. The Provost and Vice President for Academic Affairs must confer with the parties
and then reply in writing to any bases for appeal set forth by the party requesting the
conference, and must furnish a copy of this statement to the appellant and the responding
parties within thirty (30) calendar days of receipt of the request for the conference.
The Provost and Vice President for Academic Affairs may, with good cause,
extend the thirty (30) day deadline.
The decision of the Provost and Vice President for Academic Affairs is final.
3
Appeals Which Begin at the College Level
3.1
If the initial adverse recommendation has been made by the College Promotion and
Tenure Committee or academic dean, then the appellant may request a hearing before the
University Promotion and Tenure Committee.
3.2
The procedures outlined above in 2.19-2.32 shall then be in effect.
4.
Appeals Which Begin at the Provost and Vice President for Academic Affairs Level
4.1
When the initial adverse recommendation has been made by the Provost and Vice
President for Academic Affairs, then the appeal must be made to the President.
4.2
The request for appeal must be made in writing within ten (10) calendar days
following the appellant's receipt of written notice of the adverse decision on the
part of the Provost and Vice President for Academic Affairs. Any appeal not filed
within this limit will be denied automatically unless the President determines that
good cause has existed for the delay. The President must confer with the parties
and then reply in writing to any bases for appeal set forth by the appellant, and
must furnish a copy of this statement to the appellant and the responding parties
within thirty (30) calendar days of receipt of appeal. The President may, with good
cause, extend the thirty (30) day deadline.
4.3
The decision of the President is final.
AGENDA FOR
UNIVERSITY SENATE MEETING
(Meeting #5, 2011-12)
December 1, 2011
4:00 p.m.
TC 101
Approval of senate minutes of October 27, 2011
I.
Announcements
A.
Next Scheduled Meetings
Senate Agenda Committee – Monday, January 9, 2012, 8:00 a.m., LB 104
University Senate – Thursday, January 19, 2012, LETTERMAN BUILDING, Rm. 125
PLEASE NOTE ROOM CHANGE FOR SPRING SEMESTER
B.
Update on Exam Services schedule during finals week – Terry King, Provost
C.
Reminder for department/area voting on Constitutional Amendment
D.
Program Information – Academic Posting 2011-12, Volume XLIII-2
Revised Programs
Miller College of Business
Department of Marketing and Management
Minor if Marketing
Minor in Professional Selling
College of Fine Arts
School of Music
Major in Music Composition
College of Sciences and Humanities
Department of Geography
Major in Geography
Department of Modern Languages and Classics
Major in Japanese
Minor in Japanese
Department of Philosophy and Religious Studies
Major in Philosophy
Minor in Philosophy
Department of Psychological Science
Major in Psychological Science
Minor in Psychological Science
E.
Honorary Degrees, December Commencement (Enclosure #1)
F.
II.
Recognition of Death – Donald Edward Bivens, Robert Eldon Marsh
Committee Reports
A.
Governance and Elections Committee – Richard Bellaver, Chairperson
B.
Faculty Council – John Ledbetter, Chairperson
C.
University Council – Barbara Wills, Chairperson
D.
Campus Council – Kevin Thurman, Chairperson
III.
Report by Chairperson of Senate – Eric Kelly (Enclosure #2 - Issues in the Senate System)
IV.
Questions Directed to the President
V.
Question and Answer Period
VI.
Unfinished Business
VII.
New Business
A.
Withdrawal from All Classes (Enclosure #3)
VIII.
Other Items
IX.
Adjournment
/mt
MINUTES OF THE FOURTH MEETING OF THE 2011-12 UNIVERSITY SENATE
Thursday, October 27, 2011
Members Present: 54
Members Absent: 13
1. The meeting was called to order by the Chairperson of the University Senate, Eric Kelly, at 4:00 p.m.
Roll Call was taken by initialing the roster located at the entrance to TC 101.
Members Present: E. Agnew, R. Bellaver, O. Benkato, E. Bowers, R. Bremigan, B. Brey, J. Cassady, B. Canada,
J. Chapman, C. Corbin, G. Crawley, J. Ellery, J. Forbey, M. Gerhard, J. Green, C. Griewank, D. Grosnick,
M. Guntsche, M. Harvey, T. Hendricks, M. Holtzman, J. Jemiolo, E. Kelly, T. King, J. Kluth, K. Kreamelmeyer,
D. LeBlanc, A. Leahy, J. Ledbetter, M. Maggiotto, T. Mahfouz, D. Middleton, S. Parkinson, S. Pattison, D. Pearson,
L. Pellerin, T. Richardson, D. Shawger, K. Stanton, M. Steib, K. Thurman, B. Wagner, A. Wieseke, L. Wiley,
B. Wills, J. Zhao
Substitutes: Adam Kuban for M. Hanley, Mark Neely for J. Huff, Paul Buis for M. McGrew, Brian Meekin for
C. Munchel, Amy Gregg for J. Popovicova, Shannon Staton for G. Slater, Frank Gray for G. Stamp,
Sviatoslav Dmitriev for S. Zhuk
Members Absent: S. Amato, S. Byrum, A. Gary, J. Gora, K. Hall, M. Hamil, B. Hannon, T. Hardin, J. Kim,
P. Magro, S. Rice-Snow, W. Sharp, A. Wieseke
2. A motion was made and seconded (Ledbetter/Shawger) to approve the minutes of September 29, 2011.
The motion carried.
3. Item I. A. (next scheduled meetings), under Announcements was reviewed.
4. There was a moment of silence in recognition of the death of Royda Crose.
5. Committee Reports
A. Governance and Elections Committee – Richard Bellaver, Chairperson
Richard reported the committee will meet on Thursday, November 3, with two items on the agenda:
1) titles for non-faculty research positions, and 2) review of the composition of the Salary and Benefits
Committee.
B. Faculty Council – John Ledbetter, Chairperson
John reported the council met on October 6 and addressed four items: 1) Approved the gender identity/antiharassment policy, 2) denied approval of 2.5 GPA, 3) considered a proposal from the Teaching Evaluation
Committee (subsequently returned to committee for further consideration, at the request of the current
chairperson), and 4) endorsed the Cardinal Cash program proposed by Campus Council.
C. University Council – Barbara Wills, Chairperson
Barb reported the council met on October 13. They added procedures for electronic meetings to their operational
guidelines, approved the gender identity/anti-harassment policy, and endorsed the Cardinal Cash Program. The
next meeting is November 10.
D. Campus Council – Kevin Thurman, Chairperson
Kevin reported the council did not meet this month as there were no items of new business.
5. Report by Chairperson of Senate – Eric Kelly (University Senate Agenda 9/29/11, Enclosure #1)
Questions arose around how the core curriculum is working. David LeBlanc, faculty council representative to the
UCC Subcommittee, reported the committee is reviewing the new core curriculum. He asked the council to send any
suggestions to him directly so he may take them to the meetings.
University Senate Minutes
October 27, 2011
Page Two
6. Questions Directed to the President
The President sends her regrets in not being present at today’s meeting because of the passing of her mother.
The Provost reported on the following:



The Phased Retirement plan is expected to be reviewed by the Board of Trustees at their December 16 meeting
with final approval during the spring semester. It still needs reviewed by the university attorney and the
president.
There are plans to have the Strategic Planning Task Force website go live next week. The task force identified a
strategy of differentiation and added a theme, “What we can do to engage the state of Indiana in a more
strategically coordinated manner.”
Marilyn Buck gave an update on the accreditation self-study. Fall, 2013, is the target date for the Higher
Learning Commission reviewers to visit and verify what we found in our self-study is actually happening. There
will be an announcement early next week regarding individuals who are involved in the process. As for the
steering committee, the main writers are faculty members. There will be at least one member from every college
on the steering committee, and opportunities for everyone to have input to review the documents and materials as
the committee moves forward.
The Provost answered the following questions from the members of the senate:
-
What steps are being taken to review the calendar changes approved last year?
The Provost yielded the floor to Marilyn Buck. Marilyn stated the biggest changes were the four-day fall break
and the four-day finals week, with the latter yet to occur. No determination will be made until finals week is
completed. The process to engage opinions would be through the Undergraduate Education Committee (UEC).
January and February will be the time for discussion.
One possible problem could be the number of Inqsit labs. Computer testing labs schedules increased during
mid-terms. The departmental representatives of the senate were reminded the university approves on-line test
being administered on other days than required on their exam schedule. It would be helpful to get the word out
because there are a large number of exams. There is also a problem in that students are scheduling several times
to take one exam. They are working to resolve the issue.
There was question regarding the Inqsit final and if it is in conflict with the policy that faculty should meet with
their students on the day of the final exam. A class does not have to meet the day of the final exam, but the
professor should have the scheduled exam time open so that students could drop by their office, if necessary.
There was concern from the senate regarding exam services not being opened on the weekend, closing at 5:00pm
on Fridays). They wondered if there was a possibility to extend these hours through Saturday. The Provost was
unaware of this problem. This will be added to the issues list for follow-up at the next Senate Agenda Committee
meeting.
7. Question and Answer Period
There were no questions.
8. Unfinished Business
There was no unfinished business.
University Senate Minutes
October 27, 2011
Page Three
9. New Business
A. Gender Identity Statement (University Senate Agenda, 10/27/11, Enclosure #2)
Jay Zimmerman, Professor of Psychology-Counseling, and psychologist at the counseling center, was present at
today’s meeting to answer questions. The document has been approved by all three councils. There were no
questions.
A motion was made and seconded (Pearson/Crawley) to approve the revised statement.
The motion carried.
B. Cardinal Cash (University Senate Agenda, 10/27/11, Enclosure #3)
Kevin Thurman, Chairperson of the Campus Council, chaired the committee to make improvements on the
Cardinal Cash concept. All three councils have passed resolutions to support the concept. There were no
questions.
Eric Kelly added that Kevin asks for a sense of the house, philosophically supporting Cardinal Cash and
expansion of the concept. This will not happen if it is not approved by Business Affairs. The group is also
contacting several universities to investigate what makes their concept work.
A motion was made and seconded (Shawger/Crawley) to support the expansion and concept of Cardinal Cash.
The motion carried.
10. Other Items
There were no other items.
A motion was made and seconded (Stanton/Thurman) to adjourn. The meeting adjourned at 4:30p.m.
December 1, 2011
Eric Kelly, Chairperson
/mt
Amy Leahy, Secretary
University Senate Agenda
December 1, 2011
Enclosure #1
NOTIFICATION OF ACTION BY THE BALL STATE UNIVERSITY
BOARD OF TRUSTEES – EXECUTIVE COMMITTEE
Date of Board Meeting November 18, 2011
Item No. 1
Distributed to: Provost King
Dr. Kelly
Ms. Turner
Ms. Arrington
Subject: Honorary Degrees
Provost King, with the endorsement of the Graduate Education Executive Committee, recommends the awarding of an
honorary doctorate to Honorable Howard A. “Luke” Kenley, State Senator IN-District 20 at the December 2011
commencement.
HOWARD A. “LUKE” KENLEY
Nominee for the Honorary Doctor of Laws
Provost King with the support of the Graduate Education Executive committee recommends Howard A. “Luke” Kenley
for an honorary doctor of laws in recognition of his distinguished career in public service and community service and in
recognition of his 35 plus years of commitment to local, state, and national affairs.
Senator Kenley has served as the board president for the Noblesville Boys and Girls Club and played an active role in the
Noblesville Chamber of Commerce, the United Way of Central Indiana, and the First United Methodist Church of
Noblesville. He and his wife, Sally, helped to create the Noblesville Education Foundation and established a strings
music program in the Noblesville schools. He was a member of Noblesville's first Main Street Board, which revitalized
the downtown. Governor Otis Bowen appointed him Noblesville City Court judge, a role he served for 15 years even
while running the family grocery business.
Senator Kenley began his public service to the state as a member of the Indiana Senate in 1992. He was subsequently
named "Freshman Legislator of the Year" for his productivity. He has served as chairman of the Appropriations
Committee and the State Budget Committee, as a member of the Tax and Fiscal Policy Committee and the Education and
Career Development Committee, and as an ad hoc member of the Indiana Stadium and Convention Center Authority.
Senator Kenley has been instrumental in the passage of legislation on a broad range of critical issues affecting Indiana
citizens. He spearheaded efforts to cut the auto excise tax in half, increased the property tax credit by 50 percent to
provide relief for homeowners, and was the primary author of the Welfare Reform Bill, which reduced the welfare rolls by
30 percent over two years.
Senator Kenley’s efforts to advance the cause of public education have made a significant difference to the children of our
state. Thanks to his efforts, the Indiana Charter School Bill made it through the General Assembly, integrating charter
school funding into the school funding formula. And, thanks to Senator Kenley, the Senate has passed bills dealing with
public school choice, vouchers for low income children, and additional compensation for math and science teachers.
Senator Kenley’s commitment to education goes beyond policymaking. His efforts to annually conduct a leadership
conference for high school students at his own expense is both a noble gesture and an effective way to train the next
generation to be better citizens.
Senator Kenley recently became chair of the Streamlined Sales Tax Governing Board. There can be few more challenging
tasks than to get 50 states and the national government to agree on a uniform method of imposing and collecting sales
taxes.
--------------------------------------------------------------------------------------------------------------------------------------------------
Notification of Action
November 18, 2011
Item No. 1, page 2
Provost King, with the endorsement of the Graduate Education Executive Committee, recommends the awarding of an
honorary doctorate to Judge Tanya Walton Pratt at the December 2011 commencement.
TANYA WALTON PRATT
Nominee for the Honorary Doctor of Laws
Provost King, with the support of the Graduate Education Executive Committee, recommends Tanya Walton Pratt Judge
for the United States District Court for the Southern District of Indiana for an honorary doctor of laws in recognition of
her distinguished career in public service and her historic role in Indiana’s judicial system.
Raised in Indiana, Judge Pratt comes from a family of public servants. A graduate of both Spellman College and Howard
University, she returned to Indiana to practice in her father’s law firm of Walton & Pratt, focusing primarily on family,
bankruptcy, and probate law. She also served as a contract county public defender during her years of private practice.
Before her federal judicial appointment, Pratt served as master commissioner for the Marion County Superior
Court from 1993 to 1996. She was elected a Marion County judge in November 1996. She was the presiding
judge of the Superior Court, Criminal Division, from 1997 to 2008, after which she served as a judge in the
Marion Superior Court, Probate Division. In 2010, Judge Pratt received the high honor of being appointed by
President Barack H. Obama to serve as judge for the United States District Court, Southern District of Indiana.
The United States Senate confirmed her appointment that summer making her the first African-American to
hold a federal judgeship in Indiana history.
In 2005, Judge Pratt was Chief Justice Randall Shepard’s appointee on the Indiana Sentencing Policy Study
Commission. She has been a member of the Marion Superior Court Executive Committee and a member of the
House of Delegates for the Indiana Bar Association. From 2001 to 2007, she served as a chair of the Dr. Martin
Luther King Holiday Commission in Indiana.
Judge Pratt continues to be active in the Indianapolis and Marion County Bar Associations, having served as
past vice president of the Indianapolis Bar Association, and has been a member of the board of directors of the
Marion County Bar Association. She is a member of the Indiana State Bar Association and the National
Association of Women Judges. She serves on the Indiana Lawyer Reader Advisory Panel, CLEO Advisory
Board, and the American Inn of Court (Master). Judge Pratt also served as faculty for ICLEF’s Annual Practice
Skills Summit and frequently serves as faculty for the Indiana Judicial Conference and the Indianapolis Bar
Association.
Judge Pratt’s many honors are a testament to her achievements. She has received the Outstanding Judge of the
Year Award from the Indiana Coalition Against Sexual Assault, Dr. Mozel Sanders Drum Major for Justice
Award from the Ministerial Alliances of Indianapolis, Career Achievement Award from the Indianapolis
Archdiocese, Career Achievement Award from Cathedral Alumni Association, Indiana Women of Achievement
Award from Ball State University, Rosa Parks Trailblazer Award from Wise Media, Madam C.J. Walker
Outstanding Woman of the Year Award from the Center for Leadership Development, the Spirit of Justice
Award from the Dr. Martin Luther King Jr. Indiana Holiday Commission, the Stephanie Tubbs Jones Midwest
Social Activist Award from the Delta Sigma Theta sorority, and the Distinguished Citizen Award from Kappa
Alpha Psi fraternity.
Notification of Action
November 18, 2011
Item No. 1, page 3
The following was recommended:
THAT APPROVAL BE GRANTED TO AWARD AN HONORARY DOCTOR OF LAWS TO
HOWARD A. KENLEY AND TANYA WALTON PRATT AT THE DECEMBER 17, 2011
COMMENCEMENT.
On motion by Mr. Hall, seconded by Ms. Phillips, the recommendation was approved.
FROM:
Anita Kelsey
Recording Secretary
Board of Trustees
Extended Education Committee 11/7/11
University Council 11/10/11
Senate Agenda Committee 11/21/11
University Senate Agenda
December 1, 2011
Enclosure #3
WITHDRAWAL FROM ALL COURSES18
Students who find it necessary to withdraw from all courses during a semester or summer term session session must report
immediately contact the appropriate university office. to the Office of the Vice President for Student Affairs and Dean of
Students to complete an application for withdrawal. All withdrawals from all courses at any time on or after the first day
of classes must be requested in the appropriate office. on the required form and filed in this office.
If the registration consists of all main campus courses, the student must report to the Office of the Assistant to the Vice
President for Student Affairs.
If the registration consists of a combination of main campus and online/distance education courses, the student must
report to the Office of the Assistant to the Vice President for Student Affairs.
If the registration consists of all online/distance education courses, the student must visit the School of Extended
Education’s Website to complete an application to withdraw.
1. Course Withdrawal Period
For courses that follow the full semester or term — Ffrom the first to the forty-fifth day of classes in a fall or
spring semester, first to the thirtieth day of classes of a summer semester, and first to the fifteenth day of classes
of a summer sessionsession.
For all other courses (i.e. online independent learning courses, partial term main campus courses) — from the
official start date of the course through 60% of the scheduled duration of the course.
1.1 The grade of "W" is automatically given for each course in which a student is registered when withdrawal
from all courses is accomplished during this period.
1.2 Abandonment of a course or courses without having properly followed the procedure as indicated above will
normally result in the issuance of an “F” grade.
1.3 When a student withdraws from all courses, each faculty member is notifiedon the Withdrawal Notice form.
The faculty member in whose course the student is registered will record the last date of attendance and a
grade of “W”.
2. Withdrawal After the Course Withdrawal Period Because of Verifiable Extenuating Circumstances.
o
2.1 If there are verifiable extenuating circumstances that make withdrawal from all courses necessary and
academically justified after the withdrawal period, the Office of the Assistant to the Vice President for
Student Affairs (or designate) and Dean of Students or School of Extended Education may grant an exception
to the above withdrawal policy for withdrawal from main campus courses or online/distance education
courses, respectively. Each faculty member is responsible for determining the grade to be assigned, W or F.
When a student withdraws from all courses, each faculty member is notified. The faculty member in whose
course the student is registered will record the last date of attendance and a grade of W or F.
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Withdrawal from All Courses (Clean Copy)
WITHDRAWAL FROM ALL COURSES18
Students who find it necessary to withdraw from all courses during a semester or session must immediately contact the
appropriate university office. All withdrawals from all courses at any time on or after the first day of classes must be
requested in the appropriate office.
If the registration consists of all main campus courses, the student must report to the Office of the Assistant to the Vice
President for Student Affairs.
If the registration consists of a combination of main campus and online/distance education courses, the student must
report to the Office of the Assistant to the Vice President for Student Affairs.
If the registration consists of all online/distance education courses, the student must visit the School of Extended
Education’s Website to complete an application to withdraw.
1. Course Withdrawal Period
For courses that follow the full semester or term — from the first to the forty-fifth day of classes in a fall or spring
semester, first to the thirtieth day of classes of a summer semester, and first to the fifteenth day of classes of a
summer session.
For all other courses (i.e. online independent learning courses, partial term main campus courses) — from the
official start date of the course through 60% of the scheduled duration of the course.
1.1 The grade of "W" is automatically given for each course in which a student is registered when withdrawal
from all courses is accomplished during this period.
1.2 Abandonment of a course or courses without having properly followed the procedure as indicated above will
normally result in the issuance of an “F” grade.
1.3 When a student withdraws from all courses, each faculty member is notified. The faculty member in whose
course the student is registered will record the last date of attendance and a grade of “W”.
2. Withdrawal After the Course Withdrawal Period Because of Verifiable Extenuating Circumstances.
If there are verifiable extenuating circumstances that make withdrawal from all courses necessary and
academically justified after the withdrawal period, the Office of the Assistant to the Vice President for
Student Affairs (or designate) or School of Extended Education may grant an exception to the above
withdrawal policy for withdrawal from main campus courses or online/distance education courses,
respectively. When a student withdraws from all courses, each faculty member is notified. The faculty
member in whose course the student is registered will record the last date of attendance and a grade of W
or F.