AGENDA FOR
UNIVERSITY SENATE MEETING
(Meeting #1 for 2010-11)
April 22, 2010
4:00 p.m.
TC 102
Agenda
I.
Roll Call
II.
Announcements
A.
III.
2010-11 University Senate Membership List (Enclosure #1)
New Business
A.
Elections (Biographical Information, Enclosure #2)
1.
Senate Officers
Slate:
Chairperson:
Eric Kelly
David Pearson
Vice Chairperson:
John Ledbetter
Carolyn Walker
Secretary:
Carolyn Kapinus
Nominations will also be taken from the floor.
2.
Committees
University Senate Agenda Committee – ONE position
Slate: Carrie Ball
Larry Markle
Nominations will be taken from the floor.
University Senate Agenda
April 22, 2010
Enclosure #1
1.
University Senate 2010-11
(70 Members)
Chairperson:
Vice Chairperson:
Secretary:
Parliamentarian: (Non-voting)
Undersecretary: Melanie Turner (Non-voting)
Ex officio:
Ex officio:
Ex officio:
Ex officio:
Ex officio:
Jo Ann Gora
Terry King
Barry Umansky
Barbara Wills
Academic Dean:
Faculty (by Department within Colleges):
Beckie Adams
2012
Rex Kanu
2011
Timothy Cummins
2011
Ann Wieseke
2011
David Pearson
2012
Family and Consumer Sciences
Technology
Military Science
School of Nursing
School of Physical Education,
Sport & Exercise Science
Fisher Institute for Wellness
and Gerontology
CAST
CAST
CAST
CAST
CAST
Department
Department
Department
Department
Department
CAST
Department
David Haber
2011
Joshua Coggeshall
Chris Marlow
Eric Kelly
2012
2011
2012
Architecture
Landscape Architecture
Urban Planning
CAP
CAP
CAP
Department
Department
Department
John Ledbetter
Jeff Green
Terry Zivney
Jensen Zhao
2011
2012
2011
2012
Accounting
Economics
Finance and Insurance
Information Systems and
Operations Management
Marketing and Management
COB
COB
COB
COB
Department
Department
Department
Department
COB
Department
CCIM
Department
CCIM
CCIM
CCIM
Department
Department
Department
2011
Richard Bellaver
2012
Glen Stamp
Dustin Supa
Barry Umansky
2011
2012
2011
Center for Information and
Communication Sciences
Communication Studies
Journalism
Telecommunications
Kenton Hall
Murray Steib
David (“Kip”) Shawger, Jr.
2012
2011
2012
Art
School of Music
Theatre and Dance
CFA
CFA
CFA
Department
Department
Department
Ronald Hicks
James Rybarczyk
Michael McGrew
Kiesha Warren-Gordon
2011
2012
2011
2012
2011
CSH
CSH
CSH
CSH
CSH
Department
Department
Department
Department
Department
Joyce Huff
Jian Sheng Yang
Scott Rice-Snow
2012
2011
2012
Anthropology
Biology
Chemistry
Computer Science
Criminal Justice and
Criminology
English
Geography
Geological Sciences
CSH
CSH
CSH
Department
Department
Department
University Senate Membership (cont.)
Anthony Edmonds
Ralph Bremigan
Marina Guntsche
Jarka Popovicova
2011
2012
2011
2012
Jeffrey Fry
David Grosnick
David Marini
Gary Crawley
Lambert Deckers
Ron Dolon
Carolyn Kapinus
Barry Wagner
2011
2012
2011
2012
2011
2012
2011
2012
Jeong-Han Kim
2011
William Sharp
Carrie Ball
Theresa Richardson
Carolyn Walker
Michael Harvey
Bianca McRae
2012
2011
2012
2011
2012
2011
History
Mathematical Sciences
Modern Languages and Classics
Natural Resources and
Environmental Management
Philosophy and Religious Studies
Physics and Astronomy
Physiology and Health Science
Political Science
Psychological Science
Social Work
Sociology
Speech Pathology and
Audiology
Counseling Psychology and
Guidance Services
Educational Leadership
Educational Psychology
Educational Studies
Elementary Education
Special Education
Burris Laboratory School
2012
2011
History
Mathematical Sciences
2012
2011
2012
2011
2012
2011
Academic Advising
Business Affairs
Emerging Technologies
Admissions
University Advancement
Disabled Student Development
Contract Faculty:
Scott Parkinson
Patricia Parkison
Professional Personnel:
Mark Holtzman
William McCune
Barbara Wills
Chris Munchel
Larry Markle
President, Student Government Association: Matthew Whitlock
President, Student Senate:
President Pro Tempore Student Senate: Kayla Pickersgill
Undergraduate Students (6):
Graduate Student (1):
CSH
CSH
CSH
CSH
Department
Department
Department
Department
CSH
CSH
CSH
CSH
CSH
CSH
CSH
CSH
Department
Department
Department
Department
Department
Department
Department
Department
TC
Department
TC
TC
TC
TC
TC
Department
Department
Department
Department
Department
Department
Full-Time Contract Faculty
Full-Time Contract Faculty
Area
Area
Area
Area
Area
Area
University Senate Agenda
April 22, 2010
Enclosure #2
BIOGRAPHICAL INFORMATION
NOTE: If you are planning to nominate someone for one of the positions, please bring a handout of similar information
about the individual to the Senate meeting. There will not be time to allow nominees from the floor to give verbal
summaries of their credentials.
CANDIDATES FOR CHAIRPERSON
Eric Damian Kelly, Ph.D., FAICP, is a lawyer and city planner who came to Ball State in 1995 as Dean of the College
of Architecture and Planning. He served as Dean until 1998 and then joined the faculty of the Department of Urban
Planning. From 2004 through Spring 2007 he was Acting Chair of the department, when he asked to be replaced. In
2001 he was named a University Teaching Professor. He has been appointed by three governors to serve on the Indiana
Land Resources Council; he currently serves as Chair of the Muncie-Delaware County Government Reorganization
Committee. He is a past president of the American Planning Association and a Fellow of the American Institute of
Certified Planners. He has chaired promotion and tenure, curriculum and other committees for his home department and
served on a number of college committees. He first served in university senate as the deans’ representative from 199597. He has served in the senate since the restructuring of the governance system and was just reelected for another twoyear term. He has served on several governance committees, including a partial term on the UCC-21 Subcommittee, and
he chaired the Fine Arts committee for one term. He also served as a community member of the board of the Friends of
the Ball State Art Museum. His wife, Sandra, is retired from Ball State, where she served as Special Assistant to the
President for 15 years. His daughter, Eliza, earned bachelors and masters degrees from Ball State in speech pathology.
Eric and Sandra are long-time members of the Fellows Society of the Ball State University Foundation.
David R. Pearson
Department, Rank, Year of Appointment
Physical Education 1993
Associate Professor, 1997
Human Performance Lab 1993-2002
Associate Department Chair 2007 – 2010
Graduate Coordinator for all Graduate Programs in SPESES 2007-2010
Director of the Strength Research Laboratory, 2002- 2008
Coordinator of Sports Performance Master’s Program 2004-2010
Education
Ph.D., 1987, Ball State University, Bioenergetics, Physiology
M.S., 1979, Ball State University, Physiology, Anatomy
B.S., 1977, Central Michigan University, Biology, Art
Professional Service
Department
Promotion and Tenure Committee (2004-2010) (Chair 2009-10)
Chair of Salary Committee (2004 - 2005)
Promotion and Tenure Committee, secretary (2004, 2008, 2009)
Exercise Science Curriculum Committee (2004 – 2006)
Promotion and Tenure Committee (2001-2002)
Search Committee for Director of Human Performance Lab (2001)
Resource Coordinator of Undergraduate Anatomy, Physiology, and Exercise Physiology
(1991- 2002)
Resource Coordinator of weight training curriculum (1991 - 2002)
Liaison between P.E. and Wellness Committee (1991-1997)
College
Promotion and Tenure Committee (2009 – 2010)
Dean’s Task force for use of Digital Measures (2009 – 2010)
College Banner carrier, commencement May, (1994 - 2001)
University
Provost Task Force for Development of On-line Faculty Evaluations (2009 - 2010)
Provost Task Force for Implementation of SafeAssign Software for BlackBoard (2009-2010)
Faculty Representative for Development of On-line Grade Submission (2009-2010)
Faculty Representative for Development for University ERP Implementation (2009-2010)
University Task Force for Reduction of Printed Materials and Print Management (2009-2010)
VP for Marketing and Communication Task Force for Development of New On-Line Campus
Communication (2009-2010)
Parliamentarian of the University Senate, (2004 – 2010)
Senate Agenda Committee, (2004 – 2010)
New ITAG Committee, Chair (2006 – 2010)
Parliamentarian for Faculty Council (2005 and 2007-2009 - 2010)
University Senate, (2005 – 2007)
Vice Chair of University Senate (2007)
Faculty Council, (2005 – 2007)
Elections and Governance Committee, Chair (2007)
Provost’s Task Force on inQsit Labs, Chair (2007)
Senate Task Force on Academic Integrity (2007)
Elections and Governance Committee, (2005 – 2007)
Instructional Media Support Committee, Chair (2005 – 2007)
Information Technology Committee, (2005 – 2007)
Parliamentarian for University Council, (2005 – 2006)
Environmental Scanning Committee (2004)
Academic Policy Committee, secretary and parliamentarian (2004)
Athletic Department Sports Performance Team, (2001 – 2007)
Academic Assessment Advisory Committee (2001-2002)
Member of Indiana Space Grants Consortium (2000-2002)
Ad Hoc Graduate Faculty Policy Committee (2000-2002)
Outstanding Awards Committee (2000-02)
Advisor National Strength and Conditioning Association - Student Chapter (1993 - 2010)
CANDIDATES FOR VICE CHAIRPERSON
John Ledbetter, Assistant Professor, Department of Accounting, Miller College of Business, has been at Ball State
for eleven years and has participated in University Governance as follows:
BSU Senate and Faculty Council
Vice chairman of Senate and Agenda committee
Governance and Elections Committee (secretary and chair)
Admission and Credits Committee (chair)
Financial and Budgetary Affairs Committee
College Faculty Development Committee (chair)
Department Promotion and Tenure committee
Carolyn Ann Walker
Associate Professor of Elementary Education-Specialty Area: Literacy Education
I have been a faculty member at Ball State for 13 years and have had a number of activities to prepare me for this office.
My experiences include:
 University Service
o
University Senate/Faculty Council 2009/10
o
Governance Committee 2009/2010
o
University Senate 2003
o
Professional Affairs Council 1998-2003
 College
o
Professional Education Committee 2009/2010
o
Sustainability Committee 2008/2009
o
Title 2 Steering Committee 2005
 Department
o
Chair-Promotion and Tenure Committee 2006/2007,2008/2009
o
Member Promotion and Tenure- 2005-2010
o
Salary 2003-2007
o
Curriculum 2002-2005
Other relevant awards and activities
 Provost’s Internship- Fall 2009
o
This experience provided an opportunity for me to gain understanding of administrative activities and
responsibilities. I attended council of deans meetings, met with the provost and his assistant, and prepared
on a report about hours required to graduate.
 Virginia Ball Center for Creative Inquiry Fellowship Recipient, Spring 2009
o
This opportunity helped me learn a great deal about management and working with a variety of people
and situations. Students created and built a children’s exhibit about Honey Bees as well as related
curriculum materials.
 Co-Editor Reading, Research and Instruction- National Journal-2005-2008
o
This opportunity helped me strengthen my abilities in time management, communication with others,
and development of systems of organizations. It was a wonderful opportunity to work on editing and
helping other people bring their work to publication.
CANDIDATE FOR SECRETARY
Carolyn Kapinus, Associate Professor, Department of Sociology, College of Sciences and Humanities, completed her
Ph.D. in Sociology from Pennsylvania State University and joined the faculty of Ball State University in 1999. Her areas
of expertise include family sociology, sexuality, gender, and social psychology. Her main research interest is examining
the influence of family of family context on adolescents and emerging adults' attitudes and well-being.
She has been a member of University Senate and Faculty Council since 2007. This summer she will serve as a Faculty
Fellow in Sponsored Programs and is also the Faculty Scholarship Advisor for Phi Gamma Delta fraternity.
In the Department of Sociology she has held the positions of Director of Graduate Studies, New Faculty
Mentor, Promotion and Tenure Committee Chair, and Salary Committee Chair. Her college and university service
includes CSH Promotion and Tenure Committee, CSH Dean Search Committee, CSH Advisory Council, CSH Teacher
Education Reform Task Force, Graduate Education Committee, Faculty Fellow in the Office of Teaching and Learning
Advancement, Excellence in Teaching Awards Selection Committee, and Office of Academic Research and Sponsored
Programs Graduate Grant Proposal Review Committee.
CANDIDATES FOR SENATE AGENDA COMMITTEE
Carrie Ball, Assistant Professor of Educational Psychology, Teachers College, completed her Ph.D. in
School Psychology from the University of Wisconsin - Madison and joined the Ball State University faculty in
2008. Her areas of expertise include prevention and early intervention in educational settings, educational
program evaluation, and early literacy development. Her main research interest is examination of contextual
factors that influence implementation of early intervention programs in school settings. She also participates in
clinical work through supervision of school psychology graduate students in practicum placements and a postdoctoral residency to earn an endorsement for independent psychological practice.
Dr. Ball began her first term on the University Senate in 2009 and currently serves as the Faculty Council
representative on the Teaching Evaluation Committee. Her activities within the Department of Educational
Psychology include membership on the School Psychology Core Committee, the EDPSY Curriculum
Committee, and the EDPSY Advanced Graduate Studies Committee.
Larry Markle is the Director of Disabled Student Development at Ball State University
In his role as director of disability services, Larry leads the university’s efforts to provide reasonable
accommodations for approximately 600 students with disabilities. In addition to his administrative
responsibilities, Larry teaches three courses at Ball State: two Honors colloquia and a seminar for graduate
students in the Student Affairs Administration in Higher Education program. Larry is involved in several
professional organizations, including the Association on Higher Education and Disability (AHEAD) and has
served as president of Indiana AHEAD. He is actively involved in the Senate system and currently serves on
University Council, the Governance and Elections Committee, the Master Planning and Facilities Committee,
the Athletics Committee, and the Events Planning and Scheduling Committee.
AGENDA FOR
UNIVERSITY SENATE
September 2, 2010
4:00 p.m.
Letterman Building (LB) 125
.
I.
Roll Call
II.
Approval of the minutes of April 22, 2010
III.
Announcements
A.
Reaffirmation of Standing Rules (Enclosure #1)
B.
In an effort to conserve paper, and approved by the University Senate on 9/4/08, the
Undersecretary will poll the membership at the sign-in table regarding receiving electronic agenda
materials ONLY. Hard copies of agenda materials will continue to be produced only once. Please
take responsibility for bringing all appropriate materials with you to each meeting.
C.
Overview of Senate System – J. Ledbetter and C. Kapinus
D.
Next Scheduled Meetings
Senate Agenda Committee – Monday, September 20, 2010 (LB 104)
University Senate – Thursday, September 30, 2010, LB (Letterman Building), Rm. 125
E.
Schedule of Meetings in University Governance system (Enclosure #2)
F.
Program Information – Academic Posting 2009-10, Volume XLI-8
Revised Programs
College of Architecture and Planning
Department of Architecture
Master of Architecture
College of Communication, Information and Media
Department of Journalism
Teaching major in Journalism
Senior High, Junior High/Middle School Education Program
Master of Arts in Journalism
Master of Arts in Public Relations
Journalism License Addition
College of Sciences and Humanities
Department of English
Teaching Major in English/Language Arts
Teachers College
University Senate Agenda
September 2, 2010
Page Two
Department of Elementary Education
Teaching Major in Elementary Education
Department of Special Education
Doctor of Education in Special Education
Program Information – Academic Posting 2009-10, Volume XLI-9
Revised Programs
Miller College of Business
Department of Marketing and Management
Major in Sales
College of Sciences and Humanities
Interdepartmental Programs
Social Studies
Teaching Major in Social Studies
Senior High, Junior High/Middle School Education Program
Department of Anthropology
Major in Anthropology
Department of Criminal Justice and Criminology
Associate in Arts – Criminal Justice and Criminology
Department of Philosophy and Religious Studies
Major in Religious Studies
Department of Physiology and Health Science
Major in Health Science
Teachers College
Department of Educational Psychology
Doctor of Educational Psychology, General Track
Department of Elementary Education
Teaching Major in Elementary Education (Grades K-6)
Teaching Major in Early Childhood Education (Birth-Grade 3)
G.
Notice of Change in Office/Department Name
Current Name:
Office of Teaching and Learning Advancement
Proposed Name:
Innovation in Teaching, Assessment, and Scholarship
H.
Board of Trustees Action
Approved by Board of Trustees, 7/23/10:
1. Compensation and Load Credit for Teaching Responsibilities
2. Election of James Ruebel as Faculty Athletics Representative
3. Revision to Student Academic Ethics Policy
Approved by President; does not require Board approval:
1. Revision to Procedures for Asynchronous Meeting of the Senate
2. Results of Constitutional Amendments
3. Revision of Handbook-Field Trips
I.
Report to University Senate regarding On-line Evaluations
II.
Recognition of Deaths – Wesley Lee Baldwin, Mildred F. Milford, Alvin E. (Sonne) Palmer,
Anthony L. (Tony) Tovatt
III.
Committee Reports
A.
Governance and Elections Committee – John Ledbetter, Chairperson
University Senate Agenda
September 2, 2010
Page Three
B.
Faculty Council – Barry Umansky, Chairperson
C.
University Council – Barbara Wills, Chairperson
D.
Campus Council – Michael Miller, Chairperson
IV.
Report by Chairperson of Senate – Eric Kelly (Enclosure #3 - Issues in the Senate System)
V.
Questions Directed to the President
VI.
Question and Answer Period
VII.
Unfinished Business
VIII.
New Business
A.
Membership of Councils/Committees in University Governance system (Enclosure #4)
B.
Senate Agenda Committee Elections
IX.
Other Items
X.
Adjournment
/mt
MINUTES OF THE FIRST MEETING OF THE 2010-11 UNIVERSITY SENATE
Thursday, April 22, 2010
Members Present: 44
Members Absent: 13
1. The meeting was called to order by the chairperson of the University Senate, Brien Smith, at 5:00 p.m.
Roll Call was taken by initialing the roster located at the entrance to TC 102.
Members Present: N. Ahmed, C. Ball, R. Bellaver, G. Crawley, L. Deckers, A. Edmonds, J. Green,
D. Grosnick, M. Guntsche, C. Hall, M. Harvey, L. Helms, R. Hicks, J. Huff, R. Kanu, C. Kapinus, E. Kelly,
J. Ledbetter, M. Maggiotto, D. Marini, L. Markle, W. McCune, B. McRae, P. Parkison, R. Rarick, L. Shaffer,
D. Shawger, G. Slater, G. Stamp, F. Sun, M. Steib, D. Supa, B. Umansky, C. Walker, M. Whitlock,
A. Wieseke, B. Wills, J. Yang
Substitutes: Irene Livshits for R. Bremigan, Joshua Coggeshall for O. Dotson, David Pearson for M. Harber,
John Meiser for J. Rybarczyk, Marilyn Buck for T. King, Mark Holtzman for S. Woosley
Members Absent: B. Adams, T. Cummins, P. Chandler, R. Fluegeman, J. Gora, D. Haber, M. Johnson, J. Kim,
C. Marlow, C. Munchel, W. Sharp, K. Warren-Gordon, T. Zivney
2. The Chairperson of the 2009-10 senate presided over the meeting.
3. A list of nominees for the election of Senate officers and Agenda Committee was presented.
There was a correction on the voting sheet for chairperson. Members were requested to strike Brien Smith’s
name and insert the name of David Pearson, who was nominated by the Governance and Elections Committee.
The floor was opened for additional nominations for Chairperson. A motion was made and seconded
(Supa/Crawley) to close nominations.
Eric Kelly was elected to serve as Chairperson.
The 2009-10 chairperson yielded the floor to Eric Kelly to conduct the remainder of the elections.
The floor was opened for additional nominations for Vice Chairperson. A motion was made and seconded
(Supa/Crawley) to close nominations.
John Ledbetter was elected to serve as Vice Chairperson.
The floor was opened for additional nominations for Secretary. A motion was made and seconded
(Crawley/LeBlanc) to close nominations.
Carolyn Kapinus was elected to serve as Secretary, by acclamation.
University Senate Minutes
April 23, 2009
Page Two
The floor was opened for additional nominations for Agenda Committee. A motion was made and seconded
(Supa/Steib) to close nominations.
Larry Markle was elected to serve a two year term, ending in 2012.
The meeting adjourned at 5:08 p.m.
Brien Smith, Chairperson
/mt
Carolyn Kapinus, Secretary
University Senate Agenda
September 2, 2010
Enclosure #1
STANDING RULES FOR CONDUCTING SENATE BUSINESS
1.
A member of the faculty or a student who is not a senator may initiate an agenda item by having a senator
sponsor that item.
2.
A member of the faculty or a student who is not a senator may initiate an agenda item by presenting the item
to the Agenda Committee.
3.
Senators may submit new agenda items in writing to the Agenda Committee.
4.
The Senate will be called to order on the hour with sessions limited to one hour and twenty minutes.
5.
Roll will be taken by the members initialing a roster.
6.
Senators will be seated in a designated section of the room. Special areas of the chamber will be reserved for
the seating of visitors.
7.
The distribution of the minutes by mail will substitute for the reading of the minutes.
8.
Announcements must be limited to Senate business and must be cleared through the Chair.
9.
Scheduled meetings will include, following committee reports, a question-and-answer period not to exceed
ten minutes in length, during which senators may request information from other persons present on matters
of concern to the University community as a whole. The Chair shall rule out of order questions that are
personal, departmental, or collegiate in scope or that do not pertain to University affairs.
10.
The first time they speak at a meeting, senators will stand and identify themselves when addressing the Chair
or the Senate.
11.
Senators may, as a prerogative, address the Senate from the lectern.
12.
Senate committees and councils must send minutes, reports, and recommendations to the Agenda Committee.
13.
Committee reports should be brief (no longer than five minutes), official statements of the conclusions
formally adopted within the reporting body.
14.
Proposals must be framed as resolutions or as motions. A lengthy resolution or motion
should be submitted in writing prior to the call to order of the meeting.
15.
All motions will be put on the floor for debate by a Senator first stating their name followed by a second with
a Senator stating their name.
16.
When a motion appears on the Senate agenda, the chair of the sponsoring committee, or a representative, or
the person sponsoring the motion must be present in the Senate to present the motion.
17.
When a lengthy resolution or motion is being perfected, the Chair may request that an amendment be
considered "in principle" if in the Chair's judgment this will expedite debate. If the principle is adopted, an
editor or editorial committee appointed by the Chair shall draft appropriate language for ratification by the
Senate at its next meeting.
18.
A Senator may interrupt debate on an agenda action item by “move to return motion to committee or refer to
another committee for matters of clarification”. This will require an immediate second, a debate and a simple
majority vote of the body of the Senate. A majority vote will send the item back to the appropriate committee
for further work or clarification. If the motion fails, debate will continue on the original motion followed by
a vote of the body.
19.
Voting will be by voice vote unless there is a request for a division of the house or for a written ballot.
20.
Voting procedures shall be “of the members present and voting” as defined in Robert’s Rules of Order. In
this process, “yes” and “no” votes are counted, while abstentions are not counted in the total. Unless defined
differently by the standing rules of the Senate or Robert’s Rules of Order, motions pass by a simple majority
of the votes cast. Voting by proxy is disallowed in this process.
21.
The Chairperson will appoint a parliamentarian for the Senate. The appointee may be a member of the
Senate or from outside the body. An appointee from the body of the Senate will retain all privileges of a
Senator, while an appointee from outside the body will have no voice or voting rights. It will be the
responsibility of the parliamentarian to keep the Senate acting within the Standing Rules of the Senate and to
interpret other issues by using Robert’s Rules of Order.
22.
Any items remaining on the Agenda in the last meeting of the Spring will automatically be carried over to the
Fall Agenda.
23.
The Senate Agenda Committee will be empowered to act for the Senate during the summer on emergency
items, pending acceptance by the Senate in the fall.
24.
Timetables proposed by the Senate Agenda Committee will be subject to subsequent acceptance by the
University Senate at their next meeting.
25. The Senate, the Agenda Committee and the Governance and Elections Committee may conduct official
business electronically. This includes, but is not limited to, e-mail, electronic postings, websites, voting and
meetings. However, the membership of the aforementioned groups must first develop policies and
procedures for electronic voting and meetings within each group.
9/3/09
University Senate Agenda
September 2, 2010
Enclosure #2
University Governance
Schedule of Meetings
2010-11
August, 2010
23
Senate Agenda Committee
September
2
Governance and Elections
University Senate
9
Faculty Council
16
University Council
20
Senate Agenda Committee
23
Campus Council
30
Governance and Elections
University Senate
October
7
Faculty Council
14
University Council
18
Senate Agenda Committee
21
Campus Council
28
University Senate
November
4
Governance and Elections
Faculty Council
11
University Council
18
Campus Council
22
Senate Agenda Committee
December
2
Governance and Elections
University Senate
9
Faculty Council
January, 2011
10
Senate Agenda Committee
13
Governance and Elections
20
University Senate
27
Faculty Council
February
3
7
10
17
24
Governance and Elections
University Council
Senate Agenda Committee
Campus Council
University Senate
Faculty Council
March
3
14
17
24
31
Governance and Elections
University Council
Senate Agenda Committee
Campus Council
Governance and Elections
University Senate
Faculty Council
April
7
Governance and Elections
University Council
11
Senate Agenda Committee
14
Campus Council
21
University Senate
ALL SENATE AND COUNCIL MEETINGS – THURSDAYS, 4:00 P.M.
University Senate, Faculty Council, University Council: Letterman Bldg.,Rm.125
Campus Council: 4:00 p.m., Student Center (SC) 303
Senate Agenda Committee: Mondays, 8:00 a.m., Letterman Building, Room 104
Governance and Elections Committee: Thursdays, 8:10 a.m., BL 301
7/10
Enclosure #3
GANTT Chart
Enclosure #4
Membership of Senate/Councils/Committees
AGENDA FOR
UNIVERSITY SENATE
September 30 2010
4:00 p.m.
Letterman Building (LB) 125
.
I.
Roll Call
II.
Approval of the minutes of September 2, 2010
III.
Announcements
A. Next Scheduled Meeting
Senate Agenda Committee – Monday, October 18, 2010, 8:00 a.m., Letterman Building (LB) 104
University Senate – Thursday, October 28, 2010, 4:00 p.m., Letterman Building (LB) 125
IV.
Recognition of Deaths – James G. Hunt, Richard F. Kishel
V.
Committee Reports
A. Governance and Elections Committee – John Ledbetter, Chairperson
B. Faculty Council – Barry Umansky, Chairperson
C. University Council – Barbara Wills, Chairperson
D. Campus Council – Michael Miller, Chairperson
VI.
Report by Chairperson of Senate – Eric Kelly (Enclosure #1 - Issues in the Senate System)
VII.
Questions Directed to the President
VIII.
Question and Answer Period
IX.
Unfinished Business
X.
New Business
A. Membership of Councils/Committees in University Governance system (Enclosure #2)
B. Process for Updating Faculty and Professional Personnel Handbook (Enclosure #3)
University Senate Agenda
September 30, 2010
Page Two
C. Credits required for graduation
Undergraduate Education Committee 4/26/10
Faculty Council 9/9/10
Senate Agenda Committee 9/20/10
The minimum number of credits required for graduation shall be at least 120 for all bachelor’s
degrees. Necessary changes will be made in the Faculty and Professional Personnel Handbook,
and the Undergraduate Catalog.
D. Professional Personnel Representation on Senate Committees (Enclosure #4)
XI.
Other Items
Vice President for Business Affairs, Randy Howard, will answer questions concerning the following:
A. Ramifications of revised Healthcare bill on Ball State Employees
B. Student Wellness and Recreation Center fees for new facility
XII.
/mt
Adjournment
MINUTES OF THE SECOND MEETING OF THE 2010-11 UNIVERSITY SENATE
Thursday, September 2, 2010
Members Present: 48
Members Absent: 11
1. The meeting was called to order by the Chairperson of the University Senate, Eric Kelly, at 4:00 p.m.
Roll Call was taken by initialing the roster located at the entrance to LB 125.
Members Present: C. Ball, R. Bellaver, R. Bremigan, J. Chapman, G. Crawley, L. Deckers, J. Gora, J. Green,
A. Gregg, D. Grosnick, M. Guntsche, M. Harvey, K. Hall, T. Hendricks, R. Hicks, M. Holtzman, J. Huff,
R. Kanu, C. Kapinus, E. Kelly, T. King, J. Ledbetter, M. Maggiotto, D. Marini, L. Markle, W. McCune,
M. McGrew, M. Miller, S. Parkinson, D. Pearson, K. Pickersgill, S. Rice-Snow, J. Rybarczyk, D. Shawger,
G. Stamp, M. Steib, D. Supa, B. Umansky, B. Wagner, K. Warren-Gordon, A. Wieseke, B. Wills, J. Zhao
Substitutes: Amy Leahy for B. Adams, Elizabeth Agnew for J. Fry, Andy Beane for K. Hall, Cindy Walker for
B. McRae, Jill Miels for C. Walker
Members Absent: T. Cummins, A. Edmonds, D. Haber, C. Marlow, C. Munchel, P. Parkison, M. Pyron,
T. Richardson, W. Sharp, M. Whitlock, T. Zivney
2. A motion was made and seconded (Supa/Umansky) to approve the minutes of April 22, 2010.
The motion carried.
3. Discussion ensued regarding the Standing Rules (University Senate Agenda 9/2/10, Enclosure #1)
A motion was made and seconded (Umansky/Supa) to adopt the standing rules.
The motion carried.
4. John Ledbetter and Carolyn Kapinus, vice chairperson and secretary of the Senate, reviewed the responsibilities
of the university senate as a whole. As outlined in the Faculty and Professional Personnel Handbook, the
University Senate is responsible for educational policy at Ball State and serves in an advisory capacity to both
the president and the Board of Trustees. The Senate reviews policies and actions taken by the three councils
and their committees.
The flow chart of the university governance system was displayed and the routing process through the three
councils was discussed. This is on page 5 and 37 in the handbook.
The chairperson of the senate interjected that the governance system is somewhat cumbersome, but will make
every effort to move the issues through the senate system in a timely manner.
5. Committee Reports
A. Governance and Elections Committee – John Ledbetter, Chairperson
John reported that the committee met this morning and elected Ralph Bremigan secretary and discussed the
process by which senate action is implemented in the handbook.
B. Faculty Council – Barry Umansky, Chairperson
Barry reported that the Faculty Council will meet on September 9. Issues regarding extended education
and the academic ethics policy was discussed.
University Senate Minutes
September 3, 2010
Page Two
C. University Council – Barbara Wills, Chairperson
Barb reported that the University Council will meet on Thursday, September 16. The Extended Education
issue has been sent back to the Extended Education Committee. The issue of professional personnel
representation on committee is an item of discussion.
D. Campus Council – No report.
6. Report by Chairperson of Senate – Eric Kelly (University Senate Agenda 9/2/10, Enclosure #3)
The chairperson reviewed the items in the senate system. He will be making inquiries as to other items that are
in the Senate system but not on the chart.
7. Questions Directed to the President
The President reported the following:




Final number for freshman is 3,635; SAT scores are 29 points from last year and more than 50 from four
years ago
There is an increase in total enrollment of 730 FTE
Total student enrollment (on and off campus) is 21,896
Ball State is prominently listed in the New York Times Knowledge Network. BSU courses in emerging
media are prominently listed. The world is changing in the area of journalism. Noted NY Times
journalists are being asked to teach courses. Dustin Supa, senate representative from journalism, reported
that the journalism curriculum is being revised to include teaching.
The Provost reported that a task force has been formed to look at the future of higher education and how it
applies to Ball State, financing of an education, accountability standards required, etc. Faculty will be invited
to participate in the discussion online and encouraged to participate in some manner. It will serve as a starting
point for some areas of the strategic plan. The following reading materials are currently under discussion:
1. DIY U, by Anya Kamenetz
2. Bill Gates comments at the Techonomy Conference, Lake Tahoe, August 4-6, 2010,
http://techcrunch.com/2010/08/06/bill-gates-education/
3. “Putting it to the Provosts,” in Inside Higher Ed, August 2, 2010,
http://www.insidehighered.com/news/2010/08/02/aascu
4. Openness as Catalyst for an Educational Reformation,
http://www.educause.edu/EDUCAUSE+Review/EDUCAUSEReviewMagazineVolume45/OpennessasCata
lystfor anEducati/209246
There were no questions for the President or the Provost.
8. Question and Answer Period
There were no questions.
University Senate Minutes
September 3, 2010
Page Three
9. Unfinished Business
There was no unfinished business.
10. New Business
A. Membership of Councils/Committees in University Governance system
(Senate Agenda, 9/2/10, Enclosure #4)
No action was taken on this item of business. It will be added to the agenda for the next Senate meeting.
B. Senate Agenda Committee Elections
The following members of the University Senate were nominated for membership to the Senate Agenda
Committee:
1. Carrie Ball
2. Carolyn Walker
A biographical sketch was available for review by the membership of the Senate. The floor was opened for
nominations. There were no nominations from the floor.
A motion was made and seconded (Supa/Bellaver) to close nominations.
The motion carried.
The nominated faculty members were elected by acclamation.
11. Other Items
There were no other items.
The meeting adjourned at 4:35 p.m.
September 30, 2010
Eric Kelly, Chairperson
/mt
Carolyn Kapinus, Secretary
Enclosures #1 & 2…
Senate Agenda Committee 8/23/10
Governance and Elections Committee 9/2/10
Senate Agenda Committee 9/20/10
University Senate Agenda
September 30, 2010
Enclosure #3
Number: __________
University Senate Action
Title of Action passed by University Senate:
SECTION I (to be completed by Chair of University Senate)
Motion (attach motion on separate page; if revision of existing policy, please note revisions)
Is this action transmitted for action _____ or for information _____ ? (Check one)
Does this matter involve formation of educational policy? _____ Yes
_____ No
If so, circle the matter listed below and found in 1.1 of the Constitution of the University Senate to which it pertains:
1.11
1.12
1.13
1.14
1.15
Standards for admission, selection, and retention of students;
Curricular requirements;
Institutional standards;
Requirements for granting of degrees;
Standards of academic freedom and professional responsibility.
______________________________
Chair, University Senate
_____________________
Date
SECTION II (to be completed by Provost and Vice President for Academic Affairs)
_____
_____
_____
Recommend presidential approval
Recommend presidential approval pending further analysis (see “Comments” below)
Review and take under advisement for further consideration; no further action
recommended at this time
_____ Return to Senate for revision
_____ Other
Comments:
___________________________
Provost and VP for Academic Affairs
________________________
Date
SECTION III (to be completed by appropriate Cabinet member(s)
Does this action require investment of resources? _____ Yes
_____ No
If the action requires new resources, describe the plan for financing the action:
Vice-Presidential Level Action (if applicable):
_____
_____
_____
Recommend presidential approval
Recommend presidential approval pending further analysis (see “Comments” below)
Review and take under advisement for further consideration; no further action
recommended at this time
_____ Return to Senate for revision
_____ Other
Comments:
_________________________________
Signature(s)
________________________
Date
Vice Presidential Area: PLEASE RETURN TO THE PROVOST’S OFFICE
SECTION IV (to be completed by the President)
President Action:
_____
_____
_____
_____
_____
Approved; seek Board of Trustee approval
Approved; does not require Board of Trustee approval
Taken under advisement for further consideration (see “Comments” below)
No further action required at this time
Return to Senate for revision
INCLUSION IN FACULTY AND PROFESSIONAL PERSONNEL HANDBOOK
_____ Immediate (after Board of Trustees Approval, if necessary)
Update on-line handbook immediately
_____ Fall implementation of handbook
Comments:
_________________________________
Jo Ann Gora
President
________________________
Date
SECTION V
Follow-up:
Revision to Handbook for Faculty and Professional Personnel (if applicable):
Copies sent to:
Cabinet
Chair, University Senate
Undersecretary, University Senate
____________
Date
University Council 2/4/10
Senate Agenda Committee 3/15/10
Governance and Elections Committee 3/25/10
Senate Agenda Committee 9/20/10
University Senate Agenda
September 30, 2010
Enclosure #4
University Council
Task Force on Professional Personnel
Recommendations for Strengthening Professional Personnel Membership on Council Committees
Note: Current membership appears in plain text and strike-through mode; suggested changes are in italics and
underlined. For clarity purposes, ex-officio member listings have been removed.
Campus Council Standing Committees
1. Events Programming and Scheduling Committee
1.1
Membership – The membership of the Events Programming and Scheduling Committee shall consist of the following:
1.11
1.111
1.112
1.113
1.113
1.114
1.115
Voting
Two members appointed by the Campus Council, of whom at least one appointee must be member of that Council, for
staggered two year terms;
Two faculty, appointed by the Faculty Council, for staggered two year terms;
Two members appointed by the University Council, for staggered two year terms;
Two professional personnel, appointed by the University Council, for staggered two year terms;
Two students with special interest or expertise in the performing arts to be appointed by the
Student Government Association, for one year terms;
Four members from the community or region to be appointed by the President of the University,
for staggered two year terms.
4.
4.1
Student Center Committee
Membership – The membership of the Student Center Committee shall consist of the following:
4.11
4.111
Voting
Two members appointed by the Campus Council, of whom at least one appointee must be a
member of that Council, for staggered two year terms;
Two faculty appointed by the Faculty Council, for staggered two year terms;
Two members appointed by the University Council, for staggered two year terms;
Two professional personnel, appointed by the University Council, for staggered two year terms;
Four students appointed by the Student Government Association, for one year terms;
One student representative appointed by the University Program Board, for a one year term.
4.112
4.113
4.113
4.114
4.115
Task Force Rationale for Membership Change: Both the Events Programming and Scheduling Committee and the
Student Center Committee carry responsibilities for scheduling programs and events which may be sponsored by
administrative offices supervised by or student groups advised by professional personnel. Changing the phrases
members appointed by University Council to professional personnel appointed by University Council complements the
stipulations for faculty members and student members.
2.
2.1
Public Safety Committee
Membership – The membership of the Public Safety Committee shall consist of the following:
2.11
2.111
Voting
Two members appointed by the Campus Council, of whom at least one appointee must be member of that Council,
for staggered two year terms;
Two faculty appointed by the Faculty Council, for staggered two year terms;
Two members appointed by the University Council, for staggered two year terms;
Two professional personnel, appointed by the University Council, for staggered two year terms;
Two students appointed by the Student Government Association, for one year terms;
2.112
2.113
2.113
2.114
Task Force Rationale for Membership Change: The Public Safety committee addresses issues relevant to all
constituencies represented by the three branches of the governance system: faculty, professional personnel, and
students. Task force members believe stipulating professional personnel in the membership requirements (2.113) allows
for more appropriate representation.
5.
5.1
Student Financial Assistance Committee
Membership – The membership of the Student Financial Assistance Committee shall consist of the following:
5.11
5.111
5.112
5.113
5.113
5.114
Voting
Two members appointed by the Campus Council, of whom at least one appointee must be a member of that Council,
for staggered two year terms;
Two faculty appointed by the Faculty Council, for staggered two year terms;
Two members appointed by the University Council, for staggered two year terms;
Two professional personnel, appointed by the University Council, for staggered two year terms;
Two students appointed by the Student Government Association, for one year terms.
6.
6.1
Student Rights, Ethics and Standards Committee
Membership – The membership of the Student Rights, Ethics and Standards Committee shall consist of the following:
6.11
6.111
Voting
Two members appointed by the Campus Council, of whom at least one appointee must be a member of that Council,
for staggered two year terms;
Two faculty appointed by the Faculty Council, for staggered two year terms;
Two members appointed by the University Council, for staggered two year terms;
Two professional personnel, appointed by the University Council, for staggered two-year terms;
Two students appointed by the Student Government Association, for one year terms.
6.112
6.113
6.113
6.114
Task Force Rationale for Membership Change: Because of their university assignments, professional personnel in
specific administrative areas often have experience with the issues addressed by both committees. Professional
personnel appointments allow University Council to include people with appropriate expertise who may or may not be
members of the council itself.
University Council Standing Committees
4.
4.1
Extended Education Committee
Membership – The membership of the Extended Education Committee shall consist of the following:
4.11
4.111
4.111
4.112
4.113
Voting
Three members appointed by the University Council; one of whom must be a member of the University
Council, for staggered two year terms;
Three professional personnel appointed by the University Council;
Seven members, one representing each college, appointed by the Faculty Council, for staggered two year terms;
One undergraduate and one graduate student appointed by the Student Government Association, for one year terms.
5.
5.1
Financial and Budgetary Affairs Committee
Membership – The membership of the Financial and Budgetary Affairs Committee shall consist of the following:
5.11
5.111
Voting
Three members appointed by the University Council, one of whom must be from the University Council, for
staggered two year terms;
Three professional personnel appointed by University Council
Three members appointed by the Faculty Council, one of whom must be from the Faculty Council, for staggered two
year terms;
One undergraduate and one graduate student appointed by the Student Government Association, for one year terms.
5.111
5.112
5.113
7. International Programs Committee
7.1 Membership – The membership of the International Programs Committee shall consist of the following:
7.11
7.111
7.113
Voting
Two members appointed by the University Council, one of whom must be a member of
University
Council, for staggered two year terms;
Two professional personnel appointed by University Council.
Seven faculty, one representing each college, appointed by the Faculty Council, for staggered two
year terms;
One undergraduate and one graduate student appointed by the Student Government Association, for one year terms.
9.
9.1
Master Planning and Facilities Committee
Membership – The membership of the Master Planning and Facilities Committee shall consist of the following:
9.11
9.111
Voting
Three faculty appointed by the Faculty Council, one of whom must be a member of the Faculty Council, for staggered
two year terms;
Three members appointed by the University Council, one of whom must be a member of the University
Council, for staggered two year terms;
Three professional personnel appointed by University Council;
One undergraduate and one graduate student appointed by the Student Government Association, for one year terms.
7.111
7.112
9.112
9.112
9.113
Task Force Rationale for Membership Change: The recommended membership changes for the above four committees
would ensure those committee "slots" are dedicated to professional personnel. Eliminating the "...one of whom must be
a member of University Council…" restriction would expand representation from the limited professional personnel
membership of University Council.
AGENDA FOR
UNIVERSITY SENATE
January 21, 2010
4:00 p.m.
TC (Teachers College), Room 102
(PLEASE NOTE ROOM CHANGE)
.
I.
Roll Call
II.
Approval of the minutes of December 3, 2009
III.
Announcements
A.
Next Scheduled Meetings
Senate Agenda Committee – Monday, February 8, 2010 (AT 202F)
University Senate – Thursday, February 18, 2010, TC (Teachers College), Rm. 102
B.
Nomination for Honorary Doctor of Humane Letters (Enclosure #1)
C.
University Budget – Randy Howard, Vice President for Business Affairs and Treasurer
IV.
Recognition of Deaths – Mary Jo Arndt, David Gadziola, Jane Ellen Smith Hughes, Ralph Kirkpatrick,
James Watson, George Welker
V.
Committee Reports
A.
Governance and Elections Committee – John Ledbetter, Chairperson
B.
Faculty Council – Barry Umansky, Chairperson
C.
University Council – Laura Helms, Chairperson
D.
Campus Council – Matthew Whitlock, Chairperson
VI.
Report by Chairperson of Senate – Brien Smith (Enclosure #2 - Issues in the Senate System)
VII.
Questions Directed to the President
VIII.
Question and Answer Period
IX.
Unfinished Business
A.
Proposed Amendments to the Constitution – Second Reading (Enclosure #3)
University Senate Agenda
January 21, 2010
Page Two
X.
New Business
XI.
Other Items
XII.
Adjournment
/mt
MINUTES OF THE THIRD MEETING OF THE 2009-10 UNIVERSITY SENATE
Thursday, December 3, 2009
Members Present: 45
Members Absent: 17
1. The meeting was called to order by the Chairperson of the University Senate, Brien Smith, at 4:00 p.m.
Roll Call was taken by initialing the roster located at the entrance to LB 125.
Members Present: B. Adams, N. Ahmed, C. Ball, R. Bellaver, R. Bremigan, B. Cahill, G. Crawley,
L. Deckers, J. Fry, J. Green, D. Grosnick, M. Guntsche, M. Harber, M. Harvey, L. Helms, R. Hicks, J. Huff,
M. Johnson, R. Kanu, C. Kapinus, T. King, J. Ledbetter, M. Maggiotto, L. Markle, C. Marlow, W. McCune,
M. Mills, P. Parkison, R. Rarick, T. Richardson, J. Rybarczyk, B. Smith, G. Stamp, M. Steib, D. Supa,
B. Umansky, D. Waechter, K. Warren-Gordon, M. Whitlock, A. Wieseke, B. Wills, S. Woosley, J. Yang
Substitutes: Jeff Clark for D. Marini, Harold Mortimer for K. Shawger
Members Absent: N. Akey, K. Brophy, P. Chandler, O. Dotson, A. Edmonds, R. Fluegeman, J. Gora,
D. Haber, E. Kelly, D. LeBlanc, C. Munchel, W. Sharp, G. Slater, P. Spengler, F. Sun, C. Walker, T. Zivney
2. A motion was made and seconded (Supa/Crawley) to approve the minutes of September 3, 2009.
The following revisions will be made to the minutes: 1) Add M. Harvey to “members present,” who was not
substituting for C. Walker.
3. Agenda Items III. and IV., were reviewed.
4. Committee Reports
A. Governance and Elections Committee – John Ledbetter, Chairperson
John reported that the committee met every month this fall and worked on several matters including the
constitutional amendments on the agenda today for the first reading.
B. Faculty Council – Barry Umansky, Chairperson
Barry reported that the Faculty Council conducted its first asynchrononous meeting. There are a few
glitches that may need to be worked out pertaining to the “reply to all” procedure.
C. University Council – Laura Helms, Chairperson
Laura reported that the University Council received the final report from the Task Force on Professional
Personnel issues. The Task Force recommended increasing or changing the professional personnel
representation on several committees. The council requested further information for the next meeting, at
which time they will be ready to vote.
D. Campus Council – Matthew Whitlock, Chairperson
Matthew reported that the Campus Council created a task force to work on the issue of Cardinal Cash in the
Village. They will be researching the issues with other Indiana colleges and universities prior to taking it
to the Vice President and ultimately to the council for review. The issue of dining services reimbursement
for students on field trips is under discussion.
Matthew added that he was one of 16 students who went to Purdue to observe their student government
association and reported that student involvement is high on our campus as compared to Purdue.
University Senate Minutes
December 3, 2009
Page Two
5. Report by Chairperson of Senate – Brien Smith (University Senate Agenda 12/3/09, Enclosure #3)
The GANTT chart was reviewed by the membership of the Senate.
A.
Recommendation from SafeAssign Task Force
Safe Assign Task Force 11/6/09
SafeAssign is a text-matching tool available on Blackboard that checks student assignments against
an institutional database (a collection of papers submitted on campus) and against a global database
(a collection of papers submitted on other campuses or that exist electronically on the web).
However, in doing so it does not discriminate between properly and improperly cited materials.
Therefore, this tool has its greatest value as a learning moment between student and faculty on how
to properly cite and paraphrase material borrowed from previously written text. To this end, it is
important for the faculty who choose to use SafeAssign to be properly trained in how to use and
interpret submitted outcomes. The outcome reports from submitted work must not be used directly
by faculty for grading purposes, since the report only indicates the percentage of text-matched
material which may in fact be properly cited. The best use of SafeAssign would allow students to
submit work prior to turning it in and to then meet with faculty to go over the report. For faculty
who wish to use properly interpreted SafeAssign outcomes as part of the grading process,
SafeAssign training from the University is mandatory.
David Pearson, a member of the task force, gave a brief report on findings of the task force.
B.
Report from Teaching Evaluation Committee on Grade Inflation
“The Teaching Evaluation Committee reviewed Dr. McClure’s motion, e-mail, and the other
document he provided. Although grade inflation may play a role in student ratings of instructors,
the motion presented by Dr. McClure recommends implementing a 2.5 GPA standard for non-PE
core undergraduate courses. The committee does not feel that the issue of assigning student course
grades is within its current charge as delineated in the Faculty and Professional Staff Handbook.
We suggest that perhaps the University Core Curriculum Committee might be a better group to
examine this issue.”
Carrie Ball, a member of the Teaching Evaluation Committee, was present to answer questions.
A question was raised as to whom would have jurisdiction over this issue. The Chairperson of the
Senate replied that there really would not be any committee. Dr. McClure’s motion went beyond t
the Core, but that the Undergraduate Education Committee or the University Core Curriculum
Subcommittee might be possibilities.
6. Questions Directed to the President
The President received a call from the Governor’s Office which prevented her from attending today’s meeting.
7. Question and Answer Period
A. The Provost reported the following academic programs that have either been approved or are awaiting
approval from the Indiana Commission on Higher Education (ICHE):
University Senate Minutes
December 3, 2009
Page Three
1. Masters in Applied Behavioral Analysis (awaiting ICHE approval)
2. Bachelor of Arts in Sales (implementing Fall, 2010)
3. Masters of Fine Arts, Visual Arts, with emphasis in animation and glass
B. A question was asked regarding the parking situation by Christy Woods because of the new building
construction. The Provost reported that an allbsu was sent regarding parking, but he would look further
into the situation.
8. Unfinished Business
There was no unfinished business.
9. New Business
A. Proposed amendments to the Constitution – First Reading
(University Senate Agenda, 12/3/09, Enclosure #4)
This is the first reading of the amendments. No discussion takes place at this meeting.
Discussion and vote will take place at the January 21, 2010, meeting of the University Senate.
The Chairperson explained the procedure for amendments. The second reading will take place at the
January meeting, at which time there can be debate and discussion. The vote will take place at this time. If
the amendments pass, the departments will have 60 days to vote and respond to the Senate Office with their
results.
10. Other Items
A. A senate member asked for an update on the UCC-21. Laura Helms, ex officio member of the
Undergraduate Education Committee, reported their progress.
Provost King reported that nearly 100 tier 1 courses have been approved, with 10 in the pipeline.
B. A senate member inquired as to whether the Senate can revise the amendments. The chairperson replied
that the senate has no power to revise, only to pass or fail the amendment(s).
The meeting adjourned at 4:45 p.m.
January 21, 2010
Brien Smith, Chairperson
/mt
Carolyn Kapinus, Secretary
University Senate Agenda
January 21, 2010
Enclosure #1
NOTIFICATION OF ACTION BY THE BALL STATE UNIVERSITY
BOARD OF TRUSTEES
Date of Board Meeting
Distributed to:
December 18, 2009
Item No. 5
Dr. Brien Smith
Ms. Turner
Ms. Arrington
Subject: Honorary Degree
Provost King, with the endorsement of the Graduate Education Executive Committee, recommended the awarding of an
honorary doctorate to internationally recognized business executive Angela Ahrendts at the May 2010 commencement.
ANGELA AHRENDTS
Nominee for the Honorary Doctor of Humane Letters
Provost King with the support of the Graduate Education Executive committee recommends Angela Ahrendts for an honorary
doctor of humane letters in recognition of her tremendous success as a business executive and for her contributions to Ball
State University. Ms. Ahrnedts’ professional success story, especially as an alumna, would be compelling and inspirational for
our students, faculty, and staff.
Originally from New Palestine, Indiana, Ms. Ahrendts is a graduate with a Bachelors Degree in Marketing and Merchandising.
She moved immediately to New York City and began her successful career in merchandizing. She was an Executive Vice
President of Henri Bendel, and she spent six years, from 1989 to 1996 as President of Donna Karan International where she
was responsible for Donna Karan Collection, Donna Karan Signature, Donna Karan International and Donna Karan Licensing.
Ms. Ahrendts joined the executive team of Liz Claiborne Inc. in 1998, becoming Executive Vice President diversifying the
corporation from 10 to 41 brands. During her tenure, she was responsible for womenswear and menswear brands with
combined annual sales of approximately 40% of total company revenues. She also led a number of new product and category
launches and was responsible for a series of international growth and innovative supply chain initiatives for a number of key
brands.
She joined Burberry in January 2006, and became CEO on July 1, 2006. In 2008 Ms. Ahrendts, alongside Burberry Creative
Director Christopher Bailey, set up The Burberry Foundation, committed to dedicating global resources to help young people
realize their dreams and achieve their goals and potential through their power and creativity. The Burberry Foundation invests
in select charities focused on supporting young people in the key cities in regions where the majorities of Burberry employees
live and work, and where they are able to participate in volunteer roles with Burberry charity partners on the ground.
Ms. Ahrendts was on Forbes 100 Most Powerful Women 2 years in a row. She was number 76 in 2006 and number 67 in 2007.
She also made the Fortune Magazines International Power 50 as number 18 in 2007 and number 27 in 2008.
Ms. Ahrendts would be an impressive recipient and a superb example for our graduates. Above all else, her story would
convey the importance of hard work, perseverance, and willingness to take risks.
The following action was recommended:
THAT APPROVAL BE GRANTED TO AWARD AN HONORARY DOCTOR OF HUMANE LETTERS TO MS.
ANGELA AHRENDTS AT THE MAY 2010 COMMENCEMENT.
On motion by Mr. Momper, seconded by Mr. Hughes, the recommendation was approved.
FROM: Anita Kelsey
Recording Secretary
Board of Trustees
University Senate Agenda
January 10, 2010
Enclosure #3
Proposed Amendments to the Constitution – Second Reading
1.
Membership of Public Safety Committee
Public Safety Committee 2/18/09
Campus Council 3/19/09
Governance and Elections Committee 9/3/09
Senate Agenda Committee 11/23/09
1. Remove the Associate Dean for Student Affairs and Director of Housing/Residence Life from the ex officio
membership of the committee.
Rationale: The Director of Public Safety (already an ex officio member of the committee) reports directly to
the Associate Dean for Student Affairs and Director of Housing/Residence Life.
2. Add the Victim Advocate, ex officio, or a designee (Non-voting)
Rationale: A victim advocate is now on campus and the committee believes a member in this capacity is
necessary as they could speak to victims’ issues on the Committee.
3. Add the Associate Vice President for Facilities, Planning and Management, ex officio, or a designee (Nonvoting)
Rationale: A considerable portion of the responsibilities for the Committee deals with the University’s
grounds. This member could better understand the context of the Committee’s requests.
(Page 12, Faculty and Professional Personnel Handbook)
CURRENT MEMBERSHIP:
Voting

Two members appointed by the Campus Council, of whom at least one appointee must be a member of that Council, for staggered two
year terms

Two faculty appointed by the Faculty council, for staggered two year terms

Two members appointed by the University Council, for staggered two year terms

Two students appointed by the Student Government Association, for one year terms
Non-Voting

The Associate Dean for Student Affairs and Director of Housing/Residence Life, ex officio, or a designee

The Director of Public Safety, ex officio, or a designee

President of Staff Council, ex officio, or a designee
PROPOSED MEMBERSHIP:
Voting

Two members appointed by the Campus Council, of whom at least one appointee must be a member of that Council, for staggered two
year terms

Two faculty appointed by the Faculty council, for staggered two year terms

Two members appointed by the University Council, for staggered two year terms

Two students appointed by the Student Government Association, for one year terms
Non-Voting

The Victim Advocate, ex officio, or a designee;

The Associate Vice President for Facilities Management and Planning, ex officio, or a designee;

The Director of Public Safety, ex officio, or a designee;

President of Staff Council, ex officio, or a designee.
2.
Membership and Policy Statements of University and Department Promotion
and Tenure Documents
University Promotion and Tenure Committee 11/18/08
Senate Agenda Committee 8/24/09
Faculty Council 9/10/09
Senate Agenda Committee 10/19/09
The University Council and Committee Structure / I General Structure / Faculty Council /4. Standing Committees:
14. University Promotion and Tenure Committee
14.1
Membership – The membership of the University Promotion and Tenure
Committee shall consist of the following:
14.11 Voting
14.111 Seven tenured faculty, one representing each college, elected by
the tenured and tenure-track faculty, for staggered three year
terms.
14.112 Should a college representative be unable to complete the term of
election, the college will vote to elect a new representative, or the
college alternate to the committee will serve the remainder of the
term.
(Page 25 – Faculty and Professional Personnel Handbook)
University Promotion and Tenure Document / III. Policy Statements:
1.
Policy Statements for Promotion
1.10
No person may serve as a member of a Department Promotion and Tenure Committee who
is a candidate for promotion.
1.101 An individual so elected who later becomes a candidate for promotion must resign
from the committee.
1.102 The one exception to these provisions involves the chairperson of the department
when he or she is a candidate for promotion. In that circumstance, he or she shall
not participate in his or her ex-officio capacity during the deliberations of
promotion to the same rank.
1.103 No candidate shall be evaluated by a Promotion and Tenure Committee of fewer
than three (3) eligible voting members. Department committees on which tenure
line faculty serve must be a minimum of four (4) persons in order to maintain the
minimum voting membership requirement when a tenure line committee member
is excused during the review of his/her progress towards tenure proceedings.
Departments which under these or any other conditions cannot form a Promotion
and Tenure Committee of at least three voting members shall develop specific
provisions subject to the approval of the College and the University Promotion and
Tenure Committees.
1.11
At any step in the promotion process (Department Promotion and Tenure committee; department
chairperson; College Promotion and Tenure Committee; academic dean; Provost and Vice President
for Academic Affairs) the first committee or individual not recommending a faculty member
favorable for promotion shall provide that faculty member with a written statement delineating his
or her strengths and weaknesses in each of the areas of 1) teaching, 2) scholarship, and 3) service in
a professional capacity. The committee or individual may also suggest areas for improvement. All
candidates for promotion will be informed of the department committee’s recommendation by a
letter written by the committee chair that will include an evaluation of strengths and weaknesses in
the areas of teaching, scholarship, and service.
(Pages 60 and 61 – Faculty and Professional Personnel Handbook)
University Promotion and Tenure Document / IV. Promotion and Tenure Committee Structure:
1. Department Promotion and Tenure Committees
1.1 Membership
1.11
The Department Promotion and Tenure Committee shall be elected annually,
preferably by written ballot. The electorate shall consist of tenure-track and
tenured faculty members of the affected unit.
1.12
In the event of the resignation of an elected committee member, the Department
shall have procedures in place for the replacement of the resigning member.
1.13
The department chairperson shall be an ex officio non-voting member.
1.14
The names of the committee members shall be forwarded to the academic dean by
the second week in October of each academic year.
2. College Promotion and Tenure Committees
2.1 Membership
2.11
Each department in a college shall be represented on the College Committee.
2.12
In the event that the department representative to the College Committee should
resign, the College and the Department shall have procedures in place for
replacement of the resigning member.
2.13
The academic dean shall be an ex officio non-voting member.
2.14
The elected college representative to the University Promotion and Tenure
Committee from each college shall meet with the College Committee as a nonvoting liaison person.
4. University Promotion and Tenure Committee
4.1 Membership
4.11 The University Promotion and Tenure Committee shall consist of the following:
4.111 Seven tenured faculty, one representing each college, elected by the
tenured and tenure-track faculty, for staggered three year terms.
4.112 Should a college representative be unable to complete the term of election,
the college will vote to elect a new representative or the college alternate
to the committee will serve the remainder of the term.
4.113 The Provost and Vice President for Academic Affairs, ex officio, or a
designee.
(Pages 65 and 66 – Faculty and Professional Personnel Handbook)
3.
Non-voting membership of Teaching Evaluation Committee
Governance and Elections Committee 10/1/09
Senate Agenda Committee 10/19/09
Replace Director of University Computing Services with Director of Unified Technology Support, ex officio, or a
designee.
Rationale:
There has been a reorganization within Information Technology. The area within University Computing Services
concerned with the processing of faculty evaluations has become part of Unified Technology Support.
4.
Committee Representation
Governance and Elections Committee and appointed Task Force 11/5/09
Senate Agenda Committee 11/23/09
Senate Constitution
Part IV: University Councils and Committees
16. University Senate Councils or committee members who establish a pattern of absence from official meetings,
thus depriving their unit or constituency of representation, may be replaced upon the recommendation of the
chairperson or the written request of at least one-third of the membership of the committee or council affected.
Such recommendation or request shall be made to the Chairperson of the Governance and Elections
Committee. After review by the Governance and Elections Committee, and being satisfied that appropriate
notification to those involved has been made, the Governance and Elections Committee shall declare the
position vacant and will initiate appropriate replacement procedures.
17. In the event that no person can be found willing or able to serve as representative of a college on a standing
committee according to constitutional provision, then the Governance and Elections Committee may, following
consultation with the dean of the college in question, designate a replacement member from another college, to
serve for that academic year only. The designee would be a committee member at large and not responsible for
representing the interests of the college whose seat he or she has been given.
Rationale: At present, the membership provisions of fifteen standing committees specify one
representative from each college. It has been our experience that faculty members from small
colleges may be loath to serve on multiple university level committees, whereas in populous
colleges, there are more faculty members requesting university level service opportunities than
can be satisfied. The language of the proposal (“no person can be found”, “consultation with the
dean”) ensures that this measure could be invoked only after every reasonable effort has been
made to fill representative committee seats according to standard practice. This proposal does not
replace existing principles or practice, but rather provides an avenue for some limited flexibility
in meeting the needs of university committees. In some circumstances, it could allow colleges to
exercise intentional prioritization as how to meet their university governance obligations.
17. 18. The word “colleges” in this document refers to the following colleges: College of Applied Sciences and
Technology; College of Architecture and Planning; Miller College of Business; College of Communication,
Information, and Media; College of Fine Arts; College of Sciences and Humanities; and Teachers College.
Page 10, Faculty and Professional Personnel Handbook
AGENDA FOR
UNIVERSITY SENATE
December 2, 2010
4:00 p.m.
Letterman Building (LB) 125
.
I.
Roll Call
II.
Approval of the minutes of September 30, 2010
III.
Announcements
A.
Next Scheduled Meetings
Senate Agenda Committee – Monday, January 10, 2011, 8:00 p.m., Letterman Building (LB) 104
University Senate – Thursday, January 20, 2011, 4:00 p.m., Letterman Building (LB) 125
B. Program Information – Academic Posting 2010-11, Volume XLII-1&2
Revised Programs (1)
University Core Curriculum
College of Applied Sciences and Technology
Department of Family and Consumer Sciences
Major in Pre-Dietetics/Dietetics
Department of Technology
Minor in Business Administration
Miller College of Business
Major in Business Administration
Certificate in Community and Economic Development
Department of Information Systems and Operations Management
Teaching Major In Business and Marketing Education
College of Fine Arts
School of Music
Major in Music Media Production and Industry, BS, 84 hours
Department of Theatre and Dance
Minimum Grade Requirement
Minor in Dance, 24 hours
Honors College
Required Honors Curriculum
College of Sciences and Humanities
Department of Mathematical Sciences
Master of Arts in Actuarial Science
Master of Arts in Mathematics
Master of Arts in Statistics
Master of Science in Mathematics
University Senate Agenda
December 2, 2010
Page Two
Department of Natural Resources and Environmental Management
Major in Natural Resources and Environmental Management, 60-62 hours
Department of Physics and Astronomy
Master of Arts in Physics
Master of Science in Physics
Teachers College
Department of Elementary Education
Teaching Major in Elementary Education (Grades K-6), 126 hours
Revised Programs (2)
College of Sciences and Humanities
Department of Mathematical Sciences (pending ICHE approval)
Master of Science in Statistics
Middle School/Junior High Mathematics License (Graduate Level)
C. Honorary Degrees (Enclosure #1)
D. Editorial Revision of titles for ex officio members of Athletics Committee (Enclosure #2 )
IV.
Recognition of Deaths – Robert (Bob) Eugene Bowman
V.
Committee Reports
A.
B.
C.
D.
Governance and Elections Committee – John Ledbetter, Chairperson
Faculty Council – Barry Umansky, Chairperson
University Council – Barbara Wills, Chairperson
Campus Council – Michael Miller, Chairperson
VI.
Report by Chairperson of Senate – Eric Kelly (Enclosure #3 - Issues in the Senate System)
VII.
Questions Directed to the President
VIII.
Question and Answer Period
IX.
Unfinished Business
X.
New Business
A. Proposed amendments to the Constitution – First Reading (Enclosure #4)
This is the first reading of the amendments. No discussion takes place at this meeting.
Discussion and vote will take place at the January 20, 2011, meeting of the University Senate.
B. Clarification of Reconsideration/Appeal pertaining to deliberations of Promotion and/or Tenure
(Enclosure #5)
XI.
Other Items
XII.
Adjournment
MINUTES OF THE THIRD MEETING OF THE 2010-11 UNIVERSITY SENATE
Thursday, September 30, 2010
Members Present: 48
Members Absent: 13
1. The meeting was called to order by the Chairperson of the University Senate, Eric Kelly, at 4:00 p.m.
Roll Call was taken by initialing the roster located at the entrance to LB 125.
Members Present: C. Ball, R. Bremigan, L. Deckers, J. Green, A. Gregg, D. Grosnick, T. Hendricks, R. Hicks,
M. Holtzman, R. Kanu, C. Kapinus, E. Kelly, T. King, A. Leahy, J. Ledbetter, M. Maggiotto, D. Marini,
C. Marlow, W. McCune, M. McGrew, B. McRae, M. Miller, J. Mitchell, S. Parkinson, P. Parkison, D. Pearson,
K. Pickersgill, S. Rice-Snow, T. Richardson, J. Rybarczyk, D. Shawger, M. Steib, D. Supa, B. Umansky,
B. Wagner, M. Whitlock, A. Wieseke, B. Wills, J. Yang, J. Zhao, T. Zivney
Substitutes: Frederick Suppe for A. Edmonds, Elizabeth Agnew for J. Fry, Lathrop Johnson for M. Guntsche,
Andy Beane for K. Hall, Liz Riddle for J. Huff, Mitch Isaacs for L. Markle, David LeBlanc for M. Pyron
Members Absent: J. Chapman, J. Coggeshall, G. Crawley, T. Cummins, R. Dolon, J. Gora, M. Harvey, J. Kim,
C. Munchel, W. Sharp, G. Stamp, C. Walker, K. Warren-Gordon
2. The chairperson announced that Terry Zivney would be the parliamentarian for the University Senate for this
academic year.
3.
A motion was made and seconded (Pearson/Umansky) to approve the minutes of September 2, 2010.
The motion carried.
4. There was a moment of silence to recognize the deaths of James G. Hunt and Richard F. Kishel.
5. Committee Reports
A. Governance and Elections Committee – John Ledbetter, Chairperson
John reported that the committee did not meet this month. There are two items on today’s agenda that are
from the committee.
B. Faculty Council – Barry Umansky, Chairperson
Barry reported that the Faculty Council met on September 9 and approved the standing rules of the council
and heard a report from the Teaching Evaluation Committee. The council also passed the revision of
minimum number of credit hours to graduate which is on today’s agenda. There were questions from the
council concerning the new healthcare bill for dependent children as well as the charge for employees to
use the new Student Wellness and Recreation Center.
B. University Council – Barbara Wills, Chairperson
Barb reported that the University Council met on Thursday, September 16 for an organizational meeting.
Their next meeting is scheduled for October 14.
University Senate Minutes
September 30, 2010
Page Two
C. Campus Council
Council member Jacquelyn Buckrop reported that the Council is continuing its investigation of Cardinal
Cash possibilities and pursuing the issue of reimbursing students who have food plans who have to leave
for extended studies.
6. Report by Chairperson of Senate – Eric Kelly (University Senate Agenda 9/2/10, Enclosure #3)



The chairperson reviewed the items in the senate system. There are more items being added to the issues
list so they will not be lost in the system.
There have been thirteen names that have been submitted so far for the on-line evaluations task force focus
groups. These names were given to Brien Smith, the chairperson of the task force. The student list is
close to completion. He hopes that there will be a report by the next faculty council meeting.
The chairperson asked Terry King to provide an update on the issue of Retirement Models. Provost King
reported that the plan will be returned to the Salary and Benefits Committee for their final review. The
plan is a phased retirement over a three-year period. The advantage for administration is that once a faculty
member commits to the process, it’s a commitment. You are retired in three years. The incentive for
faculty members is they can scale back but not completely leave.
7. Questions Directed to the President
The President was unable to attend today’s meeting.
8. Question and Answer Period
There were no questions.
9. Unfinished Business
There was no unfinished business.
10. New Business
A. Membership of Councils/Committees in University Governance system
(Senate Agenda, 9/30/10, Enclosure #2)
A motion was made and seconded (Supa/Shawger) to accept the membership on the Councils/Committees.
The motion carried.
B. Process for Updating Faculty and Professional Personnel Handbook
(Senate Agenda, 9/30/10, Enclosure #3)
A motion was made and seconded (Supa/Gregg) to place on the floor for discussion and vote.
Provost King explained that it has always been ambiguous as to when items passed by the University
Senate should be updated in the Faculty and Professional Personnel Handbook. He suggested that the
Senate indicate their preference as to when an action item should be updated in the handbook when it is
sent to the President for approval. The decision on when to update the handbook is ultimately up to the
President.
University Senate Minutes
September 30, 2010
Page Three
The motion to approve the process for updating the handbook, carried.
C. Credits required for graduation
Undergraduate Education Committee 4/26/10
Faculty Council 9/9/10
Senate Agenda Committee 9/20/10
The minimum number of credits required for graduation shall be at least 120 for all bachelor’s
degrees. Necessary changes will be made in the Faculty and Professional Personnel Handbook,
and the Undergraduate Catalog.
A motion was made and seconded (Umansky/Steib) to place on the floor for discussion and vote.
Amy Leahy, immediate past chairperson of the Undergraduate Education Committee, reviewed the item for
discussion.
The chairperson of the senate reported this item was also brought forward to the Campus Council for their
discussion and there was no opposition to the revision.
A motion was made and seconded (Rice-Snow/McGrew) to offer a friendly revision of the wording to
delete the words ―at least.‖
After further discussion, the motion was withdrawn.
Discussion included the timing of the effective date, which would be Fall, 2011, and to which students this
new policy would apply (Current students on campus? Freshmen?)
The Provost confirmed that the academic unit can still decide how many credits are required to graduate.
The motion to approve the revision of credits required for graduation carried.
D. Professional Personnel Representation on Senate Committees (Enclosure #4)
A motion was made and seconded (Wills/Ledbetter) to place the item on the floor for discussion and vote.
Barbara Wills, chairperson of the University Council, spoke to the issue. The main issue is to widen the
choices for appointment of professional personnel. As it states now, most committee appointments are
professional personnel from the University Council. The Salary and Benefits Committee representation
was removed at the Senate Agenda Committee meeting and will be discussed at the next meeting of the
Faculty Council.
Discussion ensued regarding items 4.112 and 5.112 in the document. The chairperson of the senate
requested this item be added to the issues list and discussed at the faculty council meeting.
The motion to approve the revision of Professional Personnel representation on
senate committees carried.
University Senate Minutes
September 30, 2010
Page Four
11. Other Items
A. Ramifications of revised Healthcare bill on Ball State Employees
In the absence of Vice President Howard, the senate chairperson reported that the university is not required
to implement the new bill until the next plan year that starts after the implementation year (in Ball State’s
case, this would be 7/1/11). However, the administration has agreed to implement the new plan starting
January 1, 2011. He reminded the members that this does not apply to employed dependents that can
obtain insurance at their own employment. This also does not apply to dependents of dependents.
B. Student Wellness and Recreation Center fees for new facility
This item will be deferred until the next meeting of the senate.
Other items of discussion:
C. A senate member reported that they have purchased DIY:U on Amazon for $10. He highly suggests
purchasing it as it is a compelling book. It will be a topic of discussion at Ball State as it is filled with
issues that are going to affect jobs.
D. A senator inquired about the policy at Ball State for allowing police enforcement into the classroom.
The Provost stated he would need to know the specifics of the situation. The chairperson of the senate
indicated this would be placed on the agenda for discussion at the next senate meeting.
E. A senator requested an explanation of salary compression. It was explained that it refers to situations
where someone is employed at the university for several years with many years of experience but earns
less than new employees hired.
The Provost explained the promotion process and that salary increases are usually implemented. It was
even implemented last year where there were no salary increases and is usually funded out of the Office of
the Provost.
F. The chairperson of the senate discussed the procedure of filling student slots on committees. He sent an email to all senate members and Matthew Whitlock, SGA president, reported he has received several emails replies with names of students for committee membership. Senate members do not have to
nominate individuals, just send the names through and the SGA will talk with them about serving.
G. There were questions concerning an outside agency keeping the data from the on-line teaching
evaluations. Is there some assurance that security will not be compromised? It was suggested Loren
Malm attend the next Faculty Council meeting to address these concerns.
University Senate Minutes
September 30, 2010
Page Five
The meeting adjourned at 4:45 p.m.
October 28, 2010
Eric Kelly, Chairperson
/mt
Carolyn Kapinus, Secretary
Senate Agenda Committee 10/18/10
University Senate Agenda
December 2, 2010
Enclosure #1
NOTIFICATION OF ACTION BY THE BALL STATE UNIVERSITY
BOARD OF TRUSTEES
Date of Board Meeting October 1, 2010
Item No. 5
Distributed to: Provost King
Dr. Kelly
Ms. Turner
Ms. Arrington
Subject:
Honorary Degrees
Provost King, with the endorsement of the Graduate Education Executive Committee, recommended Mr. Steve
Inskeep and Mr. Steve Kroft be awarded honorary degrees.
STEVE INSKEEP
Nominee for the Honorary Doctor of Humane Letters
In recognition of Mr. Inskeep’s tremendous success as a journalist, author, and radio host it is recommended to
award an honorary degree. Mr. Inskeep’s professional success story and unique, worldly insights would be
compelling and inspirational for our students, faculty, and staff.
Steve Inskeep is co-host of the most widely heard radio news program in the United States, Morning Edition on
National Public Radio (NPR). He is a native of Carmel, Indiana, and a 1990 graduate of Morehead State University
in Kentucky. Immediately after graduation, Inskeep went on to work for public and commercial stations in and
around New York City.
Inskeep’s first full-time assignment for NPR was the 1996 presidential primary in New Hampshire. He went on to
cover the Pentagon, the U.S. Senate, and the 2000 presidential campaign of George W. Bush. After the September
11 attacks, Inskeep covered the war in Afghanistan, the hunt for al-Qaida suspects in Pakistan, and the war in Iraq.
In 2003, he was honored by the Press Club of Atlantic City with a National Headliner Award for investigating a
military raid that went wrong in Afghanistan. He has twice been part of the NPR News team to receive an Alfred I.
duPont-Columbia University Silver Baton for coverage of Iraq. He received a 2006 Robert F. Kennedy journalism
award for ―The Price of African Oil,‖ a series on conflict in Nigeria.
Inskeep has traveled across the nation and around the world for Morning Edition and NPR News. He has
interviewed the famous and the infamous, those noted and those who should be noted. He has interviewed and
written about presidents, warlords, authors, musicians, people who love rats, a pro wrestler recalling his career, and
people in a town in a West Virginia gorge with a population of 11. Inskeep works tirelessly to make diverse voices
heard: a steelworker, a school board member, the mother of a soldier killed in war. Inskeep’s journalism has
appeared in several publications, including The New York Times and Washington Post. He is also the author of a
forthcoming book on Karachi.
In such a time as this, we must rely upon ambassadors of understanding, voices that give life and humanity to events and
information as they come before us. Steve Inskeep is such an ambassador and such a voice. His work in the field has not only
held to the highest standards of professionalism, but has brought humanity to the events, people, and places in his stories. I
believe Mr. Inskeep would be an impressive recipient and a superb example for our graduates.
Notification of Action
October 1, 2010
Item No. 5, page 2
STEVE KROFT
Nominee for the Honorary Doctor of Humane Letters
In recognition of Mr. Kroft’s award-winning career and global impact as a journalist and television reporter it is
recommended to award and honorary degree. Mr. Kroft’s professional successes and the numerous subject matters
on which he reports would be compelling and inspirational for our students, faculty, and staff.
Mr. Kroft is a journalist and a longtime correspondent for 60 Minutes. His investigative reporting has garnered him much
acclaim, including five Peabody Awards and ten Emmy awards, one of which was an Emmy for Lifetime Achievement.
Kroft was chosen for the 2010 Paul White Award by the Radio, Television and Digital News Association (RTDNA) - the
highest honor from the industry's largest peer association. He added that to a long list of awards including: a George Polk
award for his report attributing wild swings in the price of oil to Wall Street speculation; a Robert F. Kennedy Award for his
joint investigation with the Washington Post exposing the deeply flawed forensic science of bullet lead analysis; three Sigma
Delta Chi awards; the coveted Alfred I. duPont-Columbia University silver baton; the Fred Friendly First Amendment award;
and the prestigious Renner Award for reporting on organized crime in Russia. Mr. Kroft’s 60 Minutes interviews have been
instrumental and far reaching, whether it be in helping us to better know presidential candidates--Bill and Hillary Clinton,
Barack and Michelle Obama—or in helping us to understand the effects of Chernobyl, AIDS, and the Wall Street financial
crises.
Before joining 60 Minutes, Kroft was a principal foreign correspondent for CBS News based in the London bureau, during
which he covered international terrorism in Europe and the Middle East, including the TWA hijacking in Beirut, the massacres
at the Rome and Vienna airports by the Abu Nidal terrorist cell, and the Achille Lauro hijacking. He also covered the war in
Beirut and the sectarian violence in Northern Ireland.
Our graduates would be interested in Mr. Kroft’s background as a Hoosier and Vietnam veteran who has gone on to travel the
world, reporting from so many other countries very different from our own. With Ball State’s increasing international student
population, growing study-abroad program, and extensive emerging media initiatives, his views would be very timely and
well-received.
The following action was recommended:
THAT APPROVAL BE GRANTED TO AWARD AN HONORARY DOCTOR OF HUMANE LETTERS DEGREE
TO MR. STEVE INSKEEP AT THE DECEMBER 2010 COMMENCEMENT, AND
THAT APPROVAL BE GRANTED TO AWARD AN HONORARY DOCTOR OF HUMANE LETTERS DEGREE
TO MR. STEVE KROFT AT THE MAY 2011 COMMENCEMENT, BE APPROVED.
On motion by Ms. Glick, seconded by Ms. Vauter, the recommendation was approved.
FROM:
Anita Kelsey
Recording Secretary
Board of Trustees
Governance and Elections Committee 11/4/10
Senate Agenda Committee 11/22/10
University Senate Agenda
December 2, 2010
Enclosure #2
Editorial Revision of titles for ex officio members of Athletics Committee
3. Athletics Committee 37
3.1 Membership – The membership of the Athletics Committee shall consist of the
following:
3.11 Voting
3.111 Seven faculty, one representing each college, appointed by the Faculty
Council, for staggered two year terms;
3.112 Two professional personnel, at least one of whom is a member of the
University Council, appointed by the University Council, for
staggered two year terms;
3.113 Five students with special interest or expertise in intercollegiate
athletics to be appointed by the Student Government Association, for
one year terms;
3.114 The University representative to the NCAA and Mid American
Conference.
3.12 Non-Voting (CURRENT EX OFFICIO MEMBERSHIP)
3.121 The President, ex officio, or a designee; (Jo Ann Gora)
3.122 The Director of Athletics Athletic Director, ex officio, or a designee; (Tom
Collins)
3.123 The Director of Athletic Compliance and Eligibility Associate Athletic
Director, ex officio, or a designee; (Pat Quinn)
3.124 The Director of Athletic Facilities Director of Sports Facilities and Recreation
Services, ex officio, or a designee; (Dan Byrnes)
3.125 One representative from the Ball State University Alumni Association; (Ed
Shipley)
3.126 The Coordinator of Academic Support Services for Student Athletes, ex officio,
or a designee. (Pamela Riegle)
University Council 2/4/10
Senate Agenda Committee 3/15/10
Governance and Elections Committee 3/25/1
Senate Agenda Committee 9/20/10
Governance and Elections Committee 11/4/10
Senate Agenda Committee 11/22/10
University Senate Agenda
December 2, 2010
Enclosure #4
Constitutional Amendments – FIRST READING
Note: Current membership appears in plain text and strike-through mode; suggested changes are in italics and
underlined. For clarity purposes, ex-officio member listings have been removed.
Campus Council Standing Committees
1. Events Programming and Scheduling Committee
1.1
Membership – The membership of the Events Programming and Scheduling Committee shall consist of the following:
1.11
1.111
1.112
1.113
1.113
1.114
1.115
Voting
Two members appointed by the Campus Council, of whom at least one appointee must be member of that Council, for
staggered two year terms;
Two faculty, appointed by the Faculty Council, for staggered two year terms;
Two members appointed by the University Council, for staggered two year terms;
Two professional personnel, appointed by the University Council, for staggered two year terms;
Two students with special interest or expertise in the performing arts to be appointed by the
Student Government Association, for one year terms;
Four members from the community or region to be appointed by the President of the University,
for staggered two year terms.
4.
4.1
Student Center Committee
Membership – The membership of the Student Center Committee shall consist of the following:
4.11
4.111
Voting
Two members appointed by the Campus Council, of whom at least one appointee must be a
member of that Council, for staggered two year terms;
Two faculty appointed by the Faculty Council, for staggered two year terms;
Two members appointed by the University Council, for staggered two year terms;
Two professional personnel, appointed by the University Council, for staggered two year terms;
Four students appointed by the Student Government Association, for one year terms;
One student representative appointed by the University Program Board, for a one year term.
4.112
4.113
4.113
4.114
4.115
Task Force Rationale for Membership Change: Both the Events Programming and Scheduling Committee and the
Student Center Committee carry responsibilities for scheduling programs and events which may be sponsored by
administrative offices supervised by or student groups advised by professional personnel. Changing the phrases
members appointed by University Council to professional personnel appointed by University Council complements the
stipulations for faculty members and student members.
2.
2.1
Public Safety Committee
Membership – The membership of the Public Safety Committee shall consist of the following:
2.11
Voting
2.111 Two members appointed by the Campus Council, of whom at least one appointee must be member of that Council,
for staggered two year terms;
2.112 Two faculty appointed by the Faculty Council, for staggered two year terms;
2.113 Two members appointed by the University Council, for staggered two year terms;
2.113 Two professional personnel, appointed by the University Council, for staggered two year terms;
2.114 Two students appointed by the Student Government Association, for one year terms;
Task Force Rationale for Membership Change: The Public Safety committee addresses issues relevant to all
constituencies represented by the three branches of the governance system: faculty, professional personnel, and
students. Task force members believe stipulating professional personnel in the membership requirements (2.113) allows
for more appropriate representation.
5.
5.1
Student Financial Assistance Committee
Membership – The membership of the Student Financial Assistance Committee shall consist of the following:
5.11
5.111
5.112
5.113
5.113
5.114
Voting
Two members appointed by the Campus Council, of whom at least one appointee must be a member of that Council,
for staggered two year terms;
Two faculty appointed by the Faculty Council, for staggered two year terms;
Two members appointed by the University Council, for staggered two year terms;
Two professional personnel, appointed by the University Council, for staggered two year terms;
Two students appointed by the Student Government Association, for one year terms.
6.
6.1
Student Rights, Ethics and Standards Committee
Membership – The membership of the Student Rights, Ethics and Standards Committee shall consist of the following:
6.11
6.111
Voting
Two members appointed by the Campus Council, of whom at least one appointee must be a member of that Council,
for staggered two year terms;
Two faculty appointed by the Faculty Council, for staggered two year terms;
Two members appointed by the University Council, for staggered two year terms;
Two professional personnel, appointed by the University Council, for staggered two-year terms;
Two students appointed by the Student Government Association, for one year terms.
6.112
6.113
6.113
6.114
Task Force Rationale for Membership Change: Because of their university assignments, professional personnel in
specific administrative areas often have experience with the issues addressed by both committees. Professional
personnel appointments allow University Council to include people with appropriate expertise who may or may not be
members of the council itself.
University Council Standing Committees
4.
4.1
Extended Education Committee
Membership – The membership of the Extended Education Committee shall consist of the following:
4.11
Voting
4.111 Three members appointed by the University Council; one of whom must be a member of the University
Council, for staggered two year terms;
4.111 Three professional personnel appointed by the University Council;for staggered two year terms;
4.112 Seven faculty members, one representing each college, appointed by the Faculty Council, for staggered two year
terms;
4.113 One undergraduate and one graduate student appointed by the Student Government Association, for one year terms.
5.
5.1
Financial and Budgetary Affairs Committee
Membership – The membership of the Financial and Budgetary Affairs Committee shall consist of the following:
5.11
5.111
Voting
Three members appointed by the University Council, one of whom must be from the University Council, for
staggered two year terms;
Three professional personnel appointed by University Council, for staggered two year terms;
Three faculty members appointed by the Faculty Council, one of whom must be from the Faculty Council, for
staggered two year terms;
One undergraduate and one graduate student appointed by the Student Government Association, for one year terms.
5.111
5.112
5.113
7. International Programs Committee
7.1
Membership – The membership of the International Programs Committee shall consist of the following:
7.11
Voting
7.111 Two members appointed by the University Council, one of whom must be a member of University
Council,
for staggered two year terms;
7.111 Two professional personnel appointed by University Council.
7.112 Seven faculty, one representing each college, appointed by the Faculty Council, for staggered two
year terms;
7.113 One undergraduate and one graduate student appointed by the Student Government Association, for one year terms.
9.
9.1
Master Planning and Facilities Committee
Membership – The membership of the Master Planning and Facilities Committee shall consist of the following:
9.11
9.111
Voting
Three faculty appointed by the Faculty Council, one of whom must be a member of the Faculty Council, for staggered
two year terms;
9.112 Three members appointed by the University Council, one of whom must be a member of the University
Council, for staggered two year terms;
9.112
Three professional personnel appointed by University Council;
9.113 One undergraduate and one graduate student appointed by the Student Government Association, for one year terms.
Task Force Rationale for Membership Change: The recommended membership changes for the above four committees
would ensure those committee "slots" are dedicated to professional personnel. Eliminating the "...one of whom must be
a member of University Council…" restriction would expand representation from the limited professional personnel
membership of University Council.
University Promotion and Tenure Committee 3/19/10
Senate Agenda Committee 10/18/10
Faculty Council 11/4/10
Senate Agenda Committee 11/22/10
University Senate Agenda
December 2, 2010
Enclosure #5
Revision of Definitions concerning Reconsideration/Appeals
Definitions
1.
2.
3.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Department and departmental refer to schools, academic departments located within the
seven colleges and those comparable units which have faculty and/or eligible professional
personnel but are not located within colleges.
College and collegiate refer to the seven academic colleges and also to the Academic
Affairs promotion and tenure unit.
Reconsideration refers to the initial action required when there is an adverse
recommendation concerning promotion or tenure at the departmental level. Request for
reconsideration by the department is the first step to be taken by the appellant.
Reconsideration is the act whereby a candidate may request that an initial adverse
decision by the departmental or collegiate committee be reexamined. Reconsideration
provides an opportunity for the candidate to clarify content of materials.
Appeal refers to the action taken by the appellant when the outcome of the departmental
reconsideration is the same as the original recommendation or when an adverse
recommendation is made at the collegiate or Provost and Vice President for Academic
Affairs level. Appeals examine the process followed and not the content of materials.
Working days are those days when Ball State University administrative offices are open.
Calendar days are the days which appear on a calendar, including Saturday, Sunday, and
holidays. They do not relate to the Ball State academic schedule or calendar.
Eligible professional personnel are those individuals who hold academic rank and/or tenure or who
are eligible for tenure.
Tenure is a means to certain ends; specifically: (1) freedom of teaching and research, and of
extramural activities and (2) a sufficient degree of economic security to make the profession
attractive to men and women of ability. (Faculty Handbook, Appointment, Academic Freedom, and
Tenure 2.3). Freedom and economic security, hence, tenure, are indispensable to the success of an
institution in fulfilling its obligations to its students and to society.
Tenure-track faculty are those who are currently in the seven-year probationary tenure
period.
Tenured faculty are those faculty who have been granted tenure.
Scholarship is the process of attaining new knowledge, creating a new work, or
recreating/interpreting existing works, and disseminating the results. Generally this takes
the form of appropriate peer reviewed publications, presentations or exhibits, performances, other
creative endeavors and grant proposals. Scholarship can occur in four areas: discovery, integration,
application, and teaching.
11.1
The scholarship of discovery is traditional research and creative endeavors that pursue and
contribute to new knowledge for its own sake.
11.2
The scholarship of integration makes connections across disciplines bringing together
isolated knowledge from two or more disciplines or fields to create new insights and
understanding.
11.3
The scholarship of application applies knowledge to address significant societal
issues.
11.4
The scholarship of teaching studies the development of knowledge, skill, mind,
character, and/or ability of others.
University Promotion and Tenure Committee 3/19/2010
Senate Agenda Committee 10/18/10
Faculty Council 11/4/10
Senate Agenda Committee 11/22/10
Clarification of Reconsideration/Appeal pertaining to deliberations of Promotion and/or Tenure
VII. Right of Reconsideration (NEW SECTION)
1. Reconsideration
1.1 Reconsideration is the act whereby a candidate may request that an initial adverse decision by a
departmental or collegiate committee be reexamined. Reconsideration can take place before an appeal.
Reconsideration provides an opportunity for a candidate to clarify content of material.
1.2 If the initial adverse recommendation has been made by the Department Promotion and Tenure Committee, then the
candidate must ask for a reconsideration of that recommendation by the Department Committee before he or she may
proceed further.
1.21
The candidate must ask, in writing, for the reconsideration within ten (10) calendar days following
the date of the faculty member's receipt of the written recommendation adversely affecting him or
her. For example, if a Department Promotion and Tenure Committee advises a faculty member in
writing that it is recommending against awarding tenure to such member, the period to request
reconsideration would run from the date of receipt of that communication, rather than from the date
on which the Board of Trustees subsequently announces the names of faculty members who have
been awarded tenure. Any request for reconsideration not filed within this time limit will be denied
automatically, unless the academic dean determines that good cause has existed for the delay.
1.22 The written request for reconsideration shall be filed in the office of the department chairperson.
1.23 After receiving a request for reconsideration, the Department Committee must meet to reconsider
its initial adverse recommendation. The Department Committee must meet with the candidate if he or she so
requests. The candidate may provide an oral presentation of the request for promotion or tenure. No
additional materials may be introduced or added to the documents or the process.
1.24 After meeting to reconsider the candidate’s materials, the committee shall vote to overturn or affirm
the previous decision. This vote supercedes the previous vote.
1.25 The candidate’s materials for promotion and/or tenure shall be held in the departmental office
1.3 If the initial adverse recommendation has been made by the College Committee, then he or she may ask
for reconsideration at the collegiate level.
1.3.1 The candidate must ask, in writing, for the reconsideration within ten (10) calendar days following
the date of the faculty member's receipt of the written recommendation adversely affecting him or
her. For example, if a College Promotion and Tenure Committee advises a faculty member in
writing that it is recommending against awarding tenure to such member, the period to request
reconsideration would run from the date of receipt of that communication, rather than from the date
on which the Board of Trustees subsequently announces the names of faculty members who have
been awarded tenure. Any request for reconsideration not filed within this time limit will be denied
automatically, unless the academic dean determines that good cause has existed for the delay.
1.3.2 The written request for reconsideration shall be filed in the office of the college dean.
1.3.3 After receiving a request for reconsideration, the Collegiate Committee must meet to reconsider its
initial adverse recommendation. The Collegiate Committee must meet with the candidate if he or
she so requests. The candidate may provide an oral presentation of the request for promotion or
tenure. No additional materials may be introduced or added to the documents or the process.
1.3.4 After meeting to reconsider the candidate’s materials, the committee shall vote to overturn or affirm
the previous decision. This vote supercedes the previous vote.
1.3.5 The candidate’s materials for promotion and/or tenure shall be held in the collegiate office and shall
not be forwarded to the University Promotion and Tenure Committee until all requests for
reconsideration have been exhausted.
Page 87, online version of Faculty and Professional Personnel Handbook
VIII Right of Appeal
1.
Appeals from Adverse Decisions
1.1 Regular full-time faculty and regular professional personnel may appeal promotion and/or tenure decisions which
adversely affect such individuals in accordance with provisions set forth in this Part VIII. Appeals examine the
process not the content.
2.
Bases for Request for Reconsideration and/or Appeal
3.2.1 If the appellant is not satisfied with the response of the Department Committee, then he or she may appeal to the
College Promotion and Tenure Committee. The request must be made within ten (10) calendar days following the
appellant's receipt of the Department Committee's decision and must be filed in the office of the academic dean. See
"Bases for Request for Reconsideration and/or Appeal" VII, 2., for information on
the bases of appeal and what
should be included in the request for a hearing. Any request that is not filed within this time limit will be denied
automatically unless the Provost and Vice President for Academic Affairs determines that good cause has existed for
the delay.
2.1 2
There are three permissible reasons to request reconsideration or appeal:
2.11 21 Allegation of a substantial violation of approved departmental, collegiate, and/or University
policies, including those set forth in the Faculty and Professional Personnel Handbook, so as to deny a fair
review of the candidate’s credentials for promotion and/or tenure.
2.12 22 Allegation of unfair treatment on the part of the decision makers;
2.23
Allegation of discriminatory treatment on the part of the decision makers.
2.2 3
When an appellant alleges violation of approved departmental, collegiate, and/or University policies,
including those set forth in the Faculty and Professional Personnel Handbook, then he or she must cite the
specific policies which a committee or administrator failed to follow. When filing a request for
reconsideration or appeal, the appellant must also provide a summary of the way(s) in which the policies
were violated and how such violation(s) adversely affected the appellant.
2.3 4
When an appellant alleges unfair treatment on the part of the decision makers, then he or she must cite the
specific treatment engaged in by a committee or administrator. When filing a request for reconsideration or
appeal, the appellant must also provide a summary of the reasons why the decision in question was clearly
not merited by the evidence available to the decision makers and must also attach to the summary specific
and detailed evidence in support of the reasons listed in the summary. Unfair treatment is defined as
decisions which are arbitrary or capricious or which are clearly not supported by the evidence.
2.4 5
When an appellant alleges discriminatory treatment on the part of the decision makers, then he or she must
cite the specific treatment engaged in by a committee or administrator. When filing a request for
reconsideration or appeal, the appellant must also provide a summary of the constitutionally or statutorily
prohibited reasons upon which he or she believes the decision was based and a detailed summary of the
evidence which supports the appellant's allegation. Discriminatory treatment is defined as decisions based
upon constitutionally or statutorily prohibited reasons, including unlawful discrimination.
2.5 6
When a request for reconsideration or appeal is filed which alleges discriminatory treatment on the part of the
decision makers, the University's Director of Equal Opportunity and Affirmative Action, or his or her
designee, shall serve in an advisory capacity to the committee or hearing panel at each level of appeal. All
appeals alleging discriminatory treatment in promotion and tenure decisions shall be pursued under the
procedures set forth in this document rather than under the Ball State University "Equal Opportunity and
Affirmative Action Complaint Investigation Procedure and Appeal Process."
2.6 7
In all cases, the appellant has the burden of proving his or her allegations.
3.3
If the appellant is not satisfied with the response of the Department Committee, then he or she may appeal to the
College Promotion and Tenure Committee. The request must be made within ten (10) calendar days following the appellant's
receipt of the Department Committee's decision and must be filed in the office of the academic dean. See "Bases for Request
for Reconsideration and/or Appeal" VII, 2., for information on the bases of appeal and what should be included in the request
for a hearing. Any request that is not filed within this time limit will be denied automatically unless the Provost and Vice
President for Academic Affairs determines that good cause has existed for the delay.
3.42.8 The academic dean is responsible for preparing an appeal file that will consist of (a) the formal request for
hearing and any other materials submitted by the appellant; (b) the response and any other materials
submitted by the Department Committee when it reconsidered its initial adverse recommendation. The
appeal file will be forwarded to the chairperson of the hearing panel who will make certain that it is made
available to all parties to the hearing.
3.412.81 The academic dean will assist the chairperson of the hearing panel in arranging the hearing at the
collegiate level.
3.52.9
A formal hearing will take place.
3.512.91 Timing. The College Committee must hold the hearing within thirty (30) calendar days of its
receipt of the request for hearing. Days outside the regular academic year will not be counted in the thirty
day computation. The chairperson of the College Committee may, with good cause, extend the thirty day
deadline.
3.522.92 Membership of the hearing panel. The College Promotion and Tenure Committee may serve as the
hearing panel, or it may establish a separate hearing panel. The hearing panel shall consist of not fewer than
five (5) faculty members, at least two (2) of whom must also be members of the Promotion and Tenure
Committee establishing the panel. The chairperson of the College Promotion and Tenure Committee, or his
or her designee, will serve as chairperson of the hearing panel.
3.5212.921 If the appellant is a minority, at least one (1) member of the hearing panel shall be a
minority. Also, at least one (1) member of the hearing panel shall be of the same gender as the
appellant. If the College Promotion and Tenure Committee serves as the hearing panel, the
Committee may (to meet the requirements of this paragraph) be required to add to the Committee
faculty member(s) from within the college who shall participate fully in the appeal hearing. If the
addition of faculty member(s) is required, the faculty member(s) selected must be approved by the
dean. This paragraph shall not apply (a) if the college has no minority faculty members or faculty
members of the required gender who are eligible to serve on the hearing panel, or (b) if all of the
eligible minority faculty members or faculty members of the required gender either decline to serve
or are disqualified from serving on the hearing panel due to their unavailability, conflict of interest,
personal bias or other good and sufficient reason as determined by the College Promotion and
Tenure Committee chairperson. For the purposes of this paragraph, "minority" refers to an
individual who is a member of a minority classification recognized by the U.S. Equal Employment
Opportunity Commission.
3.5222.922 When an appeal is filed which alleges that a decision was the result of illegal
discrimination, two (2) of the members of the hearing panel shall be appointed from among the fulltime faculty and professional personnel serving on the Complaint Appeals Board of the Ball State
University "Equal Opportunity and Affirmative Action Appeal Procedures." The appellant shall
choose one (1) of such panelists and the responding party shall choose the other such panelist. If
either the appellant or the responding party fails to make a selection, the University's Director of
Equal Opportunity and Affirmative Action shall make that party's selection. The University's
Director of Equal Opportunity and Affirmative Action, or his or her designee, shall serve in an
advisory capacity to the hearing panel.
3.5232.923 No one may serve to hear an appeal who has a demonstrated conflict of interest such as
previous involvement with the case, assignment to the same academic department or administrative
area as any of the principals in the case, business involvement, or relationship to any of the
principals. Decisions regarding such conflicts shall be made by the committee chairperson.
3.532.10 Parties. Parties participating in the hearing are (a) the appellant; and (b) the department chairperson and the
Department Promotion and Tenure Committee chairperson, who together shall serve as the responding party (unless
the chairperson of the College Promotion and Tenure Committee appoints a different individual or individuals to serve
as the responding party).
3.542.11 Notice of hearing. The parties shall be given at least ten (10) calendar days notice of the date, time, and
place of the hearing, unless they waive that notice in writing. The hearing may be postponed or continued by the
chairperson of the hearing panel whenever he or she may deem appropriate, or upon the request of either party for
good cause shown.
3.552.12 Materials used in hearing. The parties must furnish the chairperson of the hearing panel with the following
materials at least five (5) working days prior to the date of the hearings:
3.5512.121 Copies of all documents upon which they intend to rely but which are not already a part
of the appeal file;
3.5522.122 A list of any witnesses whom they plan to call.
Copies of these materials must be distributed to all participants by the chairperson of the hearing panel at least three (3)
working days prior to the date of the hearing. Additional materials and/or witnesses may not be utilized by either party at a
hearing without the consent of the hearing panel.
3.562.13 Attendants at hearing. In addition to the hearing panel and the previously specified parties, the following
persons may attend a hearing.
3.5612.131 A full-time regular Ball State faculty or professional personnel member to serve as faculty
colleague for the appellant.
3.5622.132 Representative of the academic dean's office.
3.5632.133 Other University-affiliated persons whose attendance is requested or approved by the chairperson
of the hearing panel.
3.5642.134 Any person designated by the chairperson of the hearing panel to record and to prepare a
summary of the evidence presented at the hearing.
3.5652.135 Witnesses called by either party. Such witnesses shall be present only while they are testifying.
3.5662.136 A recording secretary designated by the appellant, if he or she desires. This person must be a
full-time Ball State faculty, professional personnel, or staff member.
Failure, without good cause, of the appellant or the responding party to appear and proceed at the hearing may force the
hearing panel to hear and respond to the appeal in the absence of the appellant or the responding party.
3.572.14 Quorum and challenges. A majority of the members of a hearing panel shall constitute a quorum.
Either party may challenge a panel member on the grounds of personal bias. The decision whether to disqualify a challenged
member shall be made by a majority vote of the remaining members, conducted by written ballot. If this vote results in a tie,
the decision shall be made by the chairperson of the hearing panel.
3.582.15 Conduct of hearings. Hearings shall be conducted with a view toward providing the hearing panel with a
complete understanding of the circumstances surrounding the decision which is being appealed. The chairperson of
the hearing panel shall preside at the hearing and shall make all procedural rulings. These rulings may be reversed by
a majority vote of the panel members present, including the chairperson.
3.592.16 Witnesses. Each party is responsible for ensuring the presence of his or her witnesses at a hearing. Written
statements in lieu of the personal testimony of a witness shall not be permitted unless a majority of the panel members
determines that a witness is unavailable to testify. All witnesses who testify may be questioned concerning any matter
relevant to the hearing by any member of the hearing panel.
3.5102.17 Hearing records. The hearing panel must arrange for minutes of the hearing to be taken. These minutes
shall include a general summary of the major points made by the parties and participants at the hearing, any motions
made or votes taken by the hearing panel. Copies of approved minutes shall be made available upon request to the
appellant and/or respondent within twenty (20) calendar days of the conclusion of the hearing. Further use of these
minutes by either party is restricted to appeals at higher levels of the procedures outlined here or in external legal
proceedings. Recordings or tapes of a hearing shall not be permitted.
3.5112.18 Decision by the hearing panel. After the conclusion of the hearing, the hearing panel shall meet to consider
the evidence presented at the hearing, or evidence already presented in the hearing file. At this time, the hearing panel
may request an interview with the academic dean, or the academic dean may request an interview with the hearing
panel. The hearing panel must determine whether the appeal should be upheld or denied, and it must set forth in
writing a brief summary of the reasons for its decision. Copies of that decision are to be addressed to the academic
dean and must be provided to all participants in the appeal within twenty (20) calendar days of the conclusion of the
hearing.
3.51112.181 The decision of the hearing panel shall be deemed to be the decision of the College Promotion
and Tenure Committee, without further action on the part of the committee.
3.511112.1811 When a hearing panel votes to uphold an appeal, then it must specify a remedy for
the situation or specify a recommended course of action to the appropriate parties (for example, a
rehearing of a case by a previous committee or administrator or a recommendation for or against
promotion or tenure of an appellant). If the responding party does not agree with this
recommendation, that party may appeal to the University Promotion and Tenure Committee.
3.511122.1812 When a hearing panel votes to deny an appeal, then the appellant has the right to
appeal this decision to the University Promotion and Tenure Committee.
3.62.19 If an appellant or respondent wishes to appeal the decision of a collegiate hearing panel, either may request a
hearing before the University Promotion and Tenure Committee. The request must be made within ten (10) calendar
days following receipt by the appealing party of the collegiate hearing panel's decision and must be filed in the Office
of the Provost and Vice President for Academic Affairs. See "Bases for Request for Reconsideration and/or Appeal"
VIII, 2., for information on the bases of appeal and what should be included in the request for a hearing. Any request
not filed within this time limit shall be denied automatically unless the Provost and Vice President for Academic
Affairs determines that good cause has existed for the delay.
3.72.20 The Provost and Vice President for Academic Affairs is responsible for preparing an appeal file that shall
consist of (a) the formal request for hearing and any other materials submitted by the appellant; (b) the responses and
any other materials submitted by the Department Committee when it reconsidered its initial adverse recommendation;
(c) the responses and any other materials submitted by the College Committee when it considered the appeal. The
appeal file shall be forwarded to the chairperson of the hearing panel who shall make certain that it is made available
to all parties to the hearing.
3.712.201 The Provost and Vice President for Academic Affairs shall assist the chairperson of the hearing
panel in arranging the hearing at the University level.
3.82.21 A formal hearing will take place.
3.812.211 Timing. The University Promotion and Tenure Committee must hold the hearing within thirty
(30) calendar days of its receipt of the request for hearing. Days outside the regular academic year shall not
be counted in the thirty day computation. The chairperson of the University Committee may, with good
cause, extend the thirty day deadline.
3.822.212 Membership of the hearing panel. The University Promotion and Tenure Committee
may serve as the hearing panel, or it may establish a separate hearing panel. The hearing panel
shall consist of not fewer than five (5) faculty members, at least two (2) of whom must also be
members of the Promotion and Tenure Committee establishing the panel. The chairperson of the
University Promotion and Tenure Committee, or his or her designee, shall serve as chairperson of
the hearing panel.
3.8212.2121 When an appeal is filed which alleges that a decision was the result of illegal
discrimination, two (2) of the members of the hearing panel shall be appointed from among
the full-time faculty and professional personnel then serving on the Complaint Appeals
Board of the Ball State University "Equal Opportunity and Affirmative Action Appeal
Procedures." The appellant shall choose one (1) of such panelists and the responding party
shall choose the other such panelist. If either the appellant or the responding party fails to
make a selection, the University's Director of Equal Opportunity and Affirmative Action,
shall make that party's selection. The University's Director of Equal Opportunity and
Affirmative Action, or his or her designee, shall serve in an advisory capacity to the
hearing panel.
3.8222.2122 No one may serve to hear an appeal who has a demonstrated conflict of interest such as
previous involvement with the case, assignment to the same academic department or administrative
area as any of the principals in the case, business involvement, or relationship to any of the
principals. Decisions regarding such conflicts shall be made by the committee chairperson.
3.8232.2123 If the appellant is a minority, at least one (1) member of the hearing panel shall be a
minority. Also, at least one (1) member of the hearing panel shall be of the same gender as the
appellant. If the University Promotion and Tenure Committee serves as the hearing panel, the
Committee may (to meet the requirements of this paragraph) be required to add to the Committee
faculty member(s) who shall participate fully in the appeal hearing. If the addition of faculty
member(s) is required, the faculty member(s) selected must be approved by the University
Promotion and Tenure Committee chairperson. For the purposes of this paragraph, "minority"
refers to an individual who is a member of a minority classification recognized by the U.S. Equal
Employment Opportunity Commission.
3.832.22 Parties. The parties participating in the hearing are (a) the appellant; and (b) the administrator and
the chairperson of the Promotion and Tenure Committee at the level of the initial adverse recommendation;
and (c) if applicable, the dean and the chairperson of the College Promotion and Tenure Committee.
3.842.23 Notice of hearing. The parties shall be given at least ten (10) calendar days notice of the date, time,
and place of the hearing, unless they waive that notice in writing. The hearing may be postponed or
continued by the chairperson of the hearing panel whenever he or she may deem appropriate, or upon the
request of either party for good cause shown.
3.852.24 Materials used in hearing. The parties must furnish the chairperson of the hearing panel with the
following materials at least five (5) working days prior to the date of the hearings:
3.8512.241 Copies of all documents, including records of the college hearing, upon which they
intend to rely but which are not already a part of the appeal file;
3.8522.242 A list of any witnesses whom they plan to call.
Copies of these materials must be distributed to all participants by the chairperson of the hearing panel at least three
(3) working days prior to the date of the hearing. Additional materials and/or witnesses may not be utilized by either
party at a hearing without the consent of the hearing panel.
3.862.25 Attendants at hearing. In addition to the hearing panel and the previously specified parties, the
following persons may attend a hearing.
3.8612.251 A full-time regular Ball State faculty or professional personnel member to serve as
faculty colleague for the appellant.
3.8622.252 Representative of the Provost and Vice President for Academic Affairs' Office.
3.8632.253 Other University-affiliated persons whose attendance is requested or approved by the
chairperson of the hearing panel.
3.8642.254 Any person designated by the chairperson of the hearing panel to record and to prepare a
summary of the evidence presented at the hearing.
3.8652.255 Witnesses called by either party. Such witnesses shall be present only while they are
testifying.
3.8662.256 A recording secretary designated by the appellant, if he or she desires. This person must
be a full-time Ball State faculty, professional personnel, or staff member.
4.3
54.
Failure, without good cause, of the appellant or the responding party to appear and proceed at the hearing may force
the hearing panel to hear and respond to the appeal in the absence of the appellant or the responding party.
3.872.26 Quorum and challenges. A majority of the members of a hearing panel shall constitute a quorum.
Either party may challenge a panel member on the grounds of personal bias. The decision whether to
disqualify a challenged member shall be made by a majority vote of the remaining members, conducted by
written ballot. If this vote results in a tie, the decision shall be made by the chairperson of the hearing panel.
3.882.27 Conduct of hearings. Hearings shall be conducted with a view towards providing the hearing panel
with a complete understanding of the circumstances surrounding the decision which is being appealed. The
chairperson of the hearing panel shall preside at the hearing and shall make all procedural rulings. These
rulings may be reversed by a majority vote of the panel members present, including the chairperson.
3.892.28 Witnesses. Each party is responsible for ensuring the presence of his or her witnesses at a hearing.
Written statements in lieu of the personal testimony of a witness shall not be permitted unless a majority of
the panel members determines that a witness is unavailable to testify. All witnesses who testify may be
questioned concerning any matter relevant to the hearing by any member of the hearing panel.
3.8102.29 Hearing records. The hearing panel must arrange for minutes of the hearing to be taken. These
minutes shall include a general summary of the major points made by the parties and participants at the
hearing, any motions made or votes taken by the hearing panel.
Copies of approved minutes shall be made available upon request to the appellant and/or respondent within twenty
(20) calendar days of the conclusion of the hearing. Further use of these minutes by either party is
restricted to appeals at higher levels of the procedures outlined here or in external legal proceedings. Recordings or
tapes of a hearing shall not be permitted.
3.8112.30 Decision by the hearing panel. After the conclusion of the hearing, the hearing panel shall meet to
consider the evidence presented at the hearing, or evidence already presented in the hearing file. The hearing
panel must determine whether the appeal should be upheld or denied, and it must set forth in writing a brief
summary of the reasons for its decision. Copies of that decision are to be addressed to the Provost and Vice
President for Academic Affairs, and must be provided to all participants in the appeal within twenty (20)
calendar days of the conclusion of the hearing.
3.81112.301 The decision of the hearing panel shall be deemed to be the decision of the University
Promotion and Tenure Committee, without further action on the part of the committee.
3.811112.3011 When a hearing panel votes to uphold an appeal, then it must specify a
remedy for the situation or specify a recommended course of action to the appropriate
parties (for example, a rehearing of a case by a previous committee or administrator or a
recommendation for or against promotion or tenure of an appellant). If the responding
party does not agree with this recommendation, that party may appeal to the Provost and
Vice President for Academic Affairs.
3.811122.30112 When a hearing panel votes to deny an appeal, then the appellant has the
right to appeal this decision to the Provost and Vice President for Academic Affairs.
3.92.31 If either the appellant or the respondent is not satisfied with the response of the University hearing
panel, then either may request a conference with the Provost and Vice President for Academic Affairs. This
request must be made within ten (10) calendar days following the requesting party's receipt of the University
hearing panel's decision. Any appeal not filed within this time limit will be denied automatically unless the
Provost and Vice President for Academic Affairs determines that good cause has existed for the delay. The
Provost and Vice President for Academic Affairs must confer with the parties and then reply in writing to
any bases for appeal set forth by the party requesting the conference, and must furnish a copy of this
statement to the appellant and the responding parties within thirty (30) calendar days of receipt of the
request for the conference. The Provost and Vice President for Academic Affairs may, with good cause,
extend the thirty (30) day deadline.
3.102.32 The decision of the Provost and Vice President for Academic Affairs is final.
Appeals Which Begin at the College Level
4.13.1 If the initial adverse recommendation has been made by the College Promotion and Tenure
Committee or academic dean, then the appellant may request a hearing before the University Promotion and
Tenure Committee.
4.23.2 The procedures outlined above in 3.6-3.102.19-2.32 shall then be in effect.
Appeals Which Begin at the Provost and Vice President for Academic Affairs Level
5.14.1 When the initial adverse recommendation has been made by the Provost and Vice President for Academic
Affairs, then the appeal must be made to the President.
5.24.2 The request for appeal must be made in writing within ten (10) calendar days following the appellant's receipt
of written notice of the adverse decision on the part of the Provost and Vice President for Academic Affairs. Any
appeal not filed within this limit will be denied automatically unless the President determines that good cause has
existed for the delay. The President must confer with the parties and then reply in writing to any bases for appeal set
forth by the appellant, and must furnish a copy of this statement to the appellant and the responding parties within
thirty (30) calendar days of receipt of appeal. The President may, with good cause, extend the thirty (30) day
deadline.
5.34.3 The decision of the President is final.
To immediately follow the new VII. in Faculty and Professional Personnel Handbook
VIII. Right of Appeal (CLEAN COPY)
1.
2.
Appeals from Adverse Decisions
1.1 Regular full-time faculty and regular professional personnel may appeal promotion and/or tenure
decisions which adversely affect such individuals in accordance with provisions set forth in this
Part VIII. Appeals examine the process not the content.
Bases for Request for Appeal
2.1
If the appellant is not satisfied with the decision of the Department Committee, then he or she may
appeal to the College Promotion and Tenure Committee. The request must be made within ten (10)
calendar days following the appellant's receipt of the Department Committee's decision and must
be filed in the office of the academic dean. Any request that is not filed within this time limit will
be denied automatically unless the Provost and Vice President for Academic Affairs determines
that good cause has existed for the delay.
2.2
There are three permissible reasons to request appeal:
2.21
Allegation of a substantial violation of approved departmental, collegiate, and/or University
policies, including those set forth in the Faculty and Professional Personnel Handbook, so as to deny
a fair review of the candidate’s credentials for promotion and/or tenure.
2.22
Allegation of unfair treatment on the part of the decision makers;
2.23
Allegation of discriminatory treatment on the part of the decision makers.
2.3
When an appellant alleges violation of approved departmental, collegiate, and/or University
policies, including those set forth in the Faculty and Professional Personnel Handbook, then he or
she must cite the specific policies which a committee or administrator failed to follow. When filing
a request for appeal, the appellant must also provide a summary of the way(s) in which the policies
were violated and how such violation(s) adversely affected the appellant.
2.4
When an appellant alleges unfair treatment on the part of the decision makers, then he or she must
cite the specific treatment engaged in by a committee or administrator. When filing a request for
appeal, the appellant must also provide a summary of the reasons why the decision in question was
clearly not merited by the evidence available to the decision makers and must also attach to the
summary specific and detailed evidence in support of the reasons listed in the summary. Unfair
treatment is defined as decisions which are arbitrary or capricious or which are clearly not
supported by the evidence.
2.5
When an appellant alleges discriminatory treatment on the part of the decision makers, then he or
she must cite the specific treatment engaged in by a committee or administrator. When filing a
request for appeal, the appellant must also provide a summary of the constitutionally or statutorily
prohibited reasons upon which he or she believes the decision was based and a detailed summary
of the evidence which supports the appellant's allegation. Discriminatory treatment is defined
as decisions based upon constitutionally or statutorily prohibited reasons, including unlawful
discrimination.
2.6
When a request for appeal is filed which alleges discriminatory treatment on the part of the decision makers,
the University's Director of Equal Opportunity and Affirmative Action, or his or her designee, shall serve in
an advisory capacity to the committee or hearing panel at each level of appeal. All appeals alleging
discriminatory treatment in promotion and tenure decisions shall be pursued under the procedures set forth in
this document rather than under the Ball State University "Equal Opportunity and Affirmative Action
Complaint Investigation Procedure and Appeal Process."
2.7
In all cases, the appellant has the burden of proving his or her allegations.
2.8
The academic dean is responsible for preparing an appeal file that will consist of (a) the formal
request for hearing and any other materials submitted by the appellant; (b) the response and any
2.9
2.10
2.11
2.12
other materials submitted by the Department Committee when it reconsidered its initial adverse
recommendation. The appeal file will be forwarded to the chairperson of the hearing panel who will make
certain that it is made available to all parties to the hearing.
2.81
The academic dean will assist the chairperson of the hearing panel in arranging the hearing at the
collegiate level.
A formal hearing will take place.
2.91
Timing. The College Committee must hold the hearing within thirty (30) calendar days of
its receipt of the request for hearing. Days outside the regular academic year will not be
counted in the thirty day computation. The chairperson of the College Committee may,
with good cause, extend the thirty day deadline.
2.92
Membership of the hearing panel. The College Promotion and Tenure Committee may
serve as the hearing panel, or it may establish a separate hearing panel. The hearing panel shall
consist of not fewer than five (5) faculty members, at least two (2) of whom must also be members
of the Promotion and Tenure Committee establishing the panel. The chairperson of the College
Promotion and Tenure Committee, or his or her designee, will serve as chairperson of the hearing
panel.
2.921 If the appellant is a minority, at least one (1) member of the hearing panel shall be
a minority. Also, at least one (1) member of the hearing panel shall be of the same gender
as the appellant. If the College Promotion and Tenure Committee serves as the hearing
panel, the Committee may (to meet the requirements of this paragraph) be required to add
to the Committee faculty member(s) from within the college who shall participate fully in
the appeal hearing. If the addition of faculty member(s) is required, the faculty member(s)
selected must be approved by the dean. This paragraph shall not apply (a) if the college
has no minority faculty members or faculty members of the required gender who are
eligible to serve on the hearing panel, or (b) if all of the eligible minority faculty members
or faculty members of the required gender either decline to serve or are disqualified from
serving on the hearing panel due to their unavailability, conflict of interest, personal bias or
other good and sufficient reason as determined by the College Promotion and Tenure
Committee chairperson. For the purposes of this paragraph, "minority" refers to an
individual who is a member of a minority classification recognized by the U.S. Equal
Employment Opportunity Commission.
2.922 When an appeal is filed which alleges that a decision was the result of illegal
discrimination, two (2) of the members of the hearing panel shall be appointed from among
the full-time faculty and professional personnel serving on the Complaint Appeals Board of
the Ball State University "Equal Opportunity and Affirmative Action Appeal Procedures."
The appellant shall choose one (1) of such panelists and the responding party shall choose
the other such panelist. If either the appellant or the responding party fails to make a
selection, the University's Director of Equal Opportunity and Affirmative Action shall
make that party's selection. The University's Director of Equal Opportunity and
Affirmative Action, or his or her designee, shall serve in an advisory capacity to the
hearing panel.
2.923 No one may serve to hear an appeal who has a demonstrated conflict of interest
such as previous involvement with the case, assignment to the same academic
department or administrative area as any of the principals in the case, business
involvement, or relationship to any of the principals. Decisions regarding such
conflicts shall be made by the committee chairperson.
Parties. Parties participating in the hearing are (a) the appellant; and (b) the department
chairperson and the Department Promotion and Tenure Committee chairperson, who together shall
serve as the responding party (unless the chairperson of the College Promotion and Tenure
Committee appoints a different individual or individuals to serve as the responding party).
Notice of hearing. The parties shall be given at least ten (10) days notice of the date, time, and
place of the hearing, unless they waive that notice in writing. The hearing may be postponed or
continued by the chairperson of the hearing panel whenever he or she may deem appropriate, or
upon the request of either party for good cause shown.
Materials used in hearing. The parties must furnish the chairperson of the hearing panel with the
following materials at least five (5) working days prior to the date of the hearings:
2.121 Copies of all documents upon which they intend to rely but which are not already a part of
the appeal file;
2.122 A list of any witnesses whom they plan to call.
Copies of these materials must be distributed to all participants by the chairperson of the hearing panel at
least three (3) working days prior to the date of the hearing. Additional materials and/or witnesses may not be utilized
by either party at a hearing without the consent of the hearing panel.
2.13
Attendants at hearing. In addition to the hearing panel and the previously specified parties, the
following persons may attend a hearing.
2.131
2.132
2.133
2.134
2.135
2.136
A full-time regular Ball State faculty or professional personnel member to serve as faculty
colleague for the appellant.
Representative of the academic dean's office.
Other University-affiliated persons whose attendance is requested or approved by the
chairperson of the hearing panel.
Any person designated by the chairperson of the hearing panel to record and to prepare a
summary of the evidence presented at the hearing.
Witnesses called by either party. Such witnesses shall be present only while they are testifying.
A recording secretary designated by the appellant, if he or she desires. This person must
be a full-time Ball State faculty, professional personnel, or staff member.
Failure, without good cause, of the appellant or the responding party to appear and proceed at the hearing may force
the hearing panel to hear and respond to the appeal in the absence of the appellant or the responding party.
2.14
2.15
2.16
2.17
2.18
2.19
Quorum and challenges. A majority of the members of a hearing panel shall constitute a quorum.
Either party may challenge a panel member on the grounds of personal bias. The decision whether
to disqualify a challenged member shall be made by a majority vote of the remaining members,
conducted by written ballot. If this vote results in a tie, the decision shall be made by the
chairperson of the hearing panel.
Conduct of hearings. Hearings shall be conducted with a view toward providing the hearing panel
with a complete understanding of the circumstances surrounding the decision which is being
appealed. The chairperson of the hearing panel shall preside at the hearing and shall make all
procedural rulings. These rulings may be reversed by a majority vote of the panel members
present, including the chairperson.
Witnesses. Each party is responsible for ensuring the presence of his or her witnesses at a hearing. Written
statements in lieu of the personal testimony of a witness shall not be permitted unless a majority of the panel
members determines that a witness is unavailable to testify. All witnesses who testify may be questioned
concerning any matter relevant to the hearing by any member of the hearing panel.
Hearing records. The hearing panel must arrange for minutes of the hearing to be taken. These minutes shall
include a general summary of the major points made by the parties and participants at the hearing, any
motions made or votes taken by the hearing panel. Copies of approved minutes shall be made available upon
request to the appellant and/or respondent within twenty (20) calendar days of the conclusion of the hearing.
Further use of these minutes by either party is restricted to appeals at higher levels of the procedures outlined
here or in external legal proceedings. Recordings or tapes of a hearing shall not be permitted.
Decision by the hearing panel. After the conclusion of the hearing, the hearing panel shall meet to consider
the evidence presented at the hearing, or evidence already presented in the hearing file. At this time, the
hearing panel may request an interview with the academic dean, or the academic dean may request an
interview with the hearing panel. The hearing panel must determine whether the appeal should be upheld or
denied, and it must set forth in writing a brief summary of the reasons for its decision. Copies of that
decision are to be addressed to the academic dean and must be provided to all participants in the appeal
within twenty (20) calendar days of the conclusion of the hearing.
2.181 The decision of the hearing panel shall be deemed to be the decision of the College
Promotion and Tenure Committee, without further action on the part of the committee.
2.1811 When a hearing panel votes to uphold an appeal, then it must specify a remedy for the
situation or specify a recommended course of action to the appropriate parties (for
example, a rehearing of a case by a previous committee or administrator or a
recommendation for or against promotion or tenure of an appellant). If the responding
party does not agree with this recommendation, that party may appeal to the University
Promotion and Tenure Committee.
2.1812 When a hearing panel votes to deny an appeal, then the appellant has the right to appeal
this decision to the University Promotion and Tenure Committee.
If an appellant or respondent wishes to appeal the decision of a collegiate hearing panel, either may
2.20
2.21
request a hearing before the University Promotion and Tenure Committee. The request must be
made within ten (10) calendar days following receipt by the appealing party of the collegiate hearing panel's
decision and must be filed in the Office of the Provost and Vice President for Academic Affairs. See "Bases
for Request for Appeal" VIII, 2., for information on the bases of appeal and what should be included in the
request for a hearing. Any request not filed within this time limit shall be denied automatically unless the
Provost and Vice President for Academic Affairs determines that good cause has existed for the delay.
The Provost and Vice President for Academic Affairs is responsible for preparing an appeal file that shall
consist of (a) the formal request for hearing and any other materials submitted by the appellant; (b) the
responses and any other materials submitted by the Department Committee when it reconsidered its initial
adverse recommendation; (c) the responses and any other materials submitted by the College Committee
when it considered the appeal. The appeal file shall be forwarded to the chairperson of the hearing panel
who shall make certain that it is made available to all parties to the hearing.
2.201 The Provost and Vice President for Academic Affairs shall assist the chairperson of the hearing
panel in arranging the hearing at the University level.
A formal hearing will take place.
2.211 Timing. The University Promotion and Tenure Committee must hold the hearing within thirty (30)
calendar days of its receipt of the request for hearing. Days outside the regular academic year shall
not be counted in the thirty day computation. The chairperson of the University Committee may,
with good cause, extend the thirty day deadline.
2.212
Membership of the hearing panel. The University Promotion and Tenure Committee may
serve as the hearing panel, or it may establish a separate hearing panel. The hearing panel
shall consist of not fewer than five (5) faculty members, at least two (2) of whom must also
be members of the Promotion and Tenure Committee establishing the panel. The
chairperson of the University Promotion and Tenure Committee, or his or her designee,
shall serve as chairperson of the hearing panel.
2.2121 When an appeal is filed which alleges that a decision was the result of illegal
discrimination, two (2) of the members of the hearing panel shall be appointed
from among the full-time faculty and professional personnel then serving on the
Complaint Appeals Board of the Ball State University "Equal Opportunity and
Affirmative Action Appeal Procedures." The appellant shall choose one (1) of
such panelists and the responding party shall choose the other such panelist. If
either the appellant or the responding party fails to make a selection, the
University's Director of Equal Opportunity and Affirmative Action, shall make that
party's selection. The University's Director of Equal Opportunity and Affirmative
Action, or his or her designee, shall serve in an advisory capacity to the hearing
panel.
2.2122 No one may serve to hear an appeal who has a demonstrated conflict of interest such as
previous involvement with the case, assignment to the same academic department or
administrative area as any of the principals in the case, business involvement, or
relationship to any of the principals. Decisions regarding such conflicts shall be made by
the committee chairperson.
2.2123 If the appellant is a minority, at least one (1) member of the hearing panel shall be
a minority. Also, at least one (1) member of the hearing panel shall be of the same
gender as the appellant. If the University Promotion and Tenure Committee serves
as the hearing panel, the Committee may (to meet the requirements of this
paragraph) be required to add to the Committee faculty member(s) who shall participate
fully in the appeal hearing. If the addition of faculty member(s) is required, the faculty
member(s) selected must be approved by the University
Promotion and Tenure Committee chairperson. For the purposes of this paragraph,
"minority" refers to an individual who is a member of a minority classification
recognized by the U.S. Equal Employment Opportunity Commission.
2.22 Parties. The parties participating in the hearing are (a) the appellant; and (b) the
administrator and the chairperson of the Promotion and Tenure Committee at the level of the initial
adverse recommendation; and (c) if applicable, the dean and the chairperson of the College
Promotion and Tenure Committee.
2.23
Notice of hearing. The parties shall be given at least ten (10) calendar days notice of the
date, time, and place of the hearing, unless they waive that notice in writing. The hearing
may be postponed or continued by the chairperson of the hearing panel whenever he or she
2.24
may deem appropriate, or upon the request of either party for good cause shown.
Materials used in hearing. The parties must furnish the chairperson of the hearing panel
with the following materials at least five (5) working days prior to the date of the hearings:
2.241
Copies of all documents, including records of the college hearing, upon which they
intend to rely but which are not already a part of the appeal file;
2.242
A list of any witnesses whom they plan to call.
Copies of these materials must be distributed to all participants by the chairperson of the hearing panel at
least three (3) working days prior to the date of the hearing. Additional materials and/or witnesses may not be utilized
by either party at a hearing without the consent of the hearing panel.
2.25
Attendants at hearing. In addition to the hearing panel and the previously specified parties,
the following persons may attend a hearing.
2.251
2.252
2.253
A full-time regular Ball State faculty or professional personnel member to serve as
faculty colleague for the appellant.
Representative of the Provost and Vice President for Academic Affairs' Office.
Other University-affiliated persons whose attendance is requested or approved by
the chairperson of the hearing panel.
2.254 Any person designated by the chairperson of the hearing panel to record
and to prepare a summary of the evidence presented at the hearing.
2.255 Witnesses called by either party. Such witnesses shall be present only while they
are testifying.
2.256 A recording secretary designated by the appellant, if he or she desires. This
person must be a full-time Ball State faculty, professional personnel, or staff
member.
Failure, without good cause, of the appellant or the responding party to appear and proceed at the hearing may force
the hearing panel to hear and respond to the appeal in the absence of the appellant or the responding party.
2.26
2.27
2.28
2.29
Quorum and challenges. A majority of the members of a hearing panel shall constitute a
quorum. Either party may challenge a panel member on the grounds of personal bias.
The decision whether to disqualify a challenged member shall be made by a majority vote
of the remaining members, conducted by written ballot. If this vote results in a tie, the
decision shall be made by the chairperson of the hearing panel.
Conduct of hearings. Hearings shall be conducted with a view towards providing the
hearing panel with a complete understanding of the circumstances surrounding the
decision which is being appealed. The chairperson of the hearing panel shall preside at
the hearing and shall make all procedural rulings. These rulings may be reversed by a
majority vote of the panel members present, including the chairperson.
Witnesses. Each party is responsible for ensuring the presence of his or her witnesses
at a hearing. Written statements in lieu of the personal testimony of a witness shall not
be permitted unless a majority of the panel members determines that a witness is
unavailable to testify. All witnesses who testify may be questioned concerning any
matter relevant to the hearing by any member of the hearing panel.
Hearing records. The hearing panel must arrange for minutes of the hearing to be taken. These
minutes shall include a general summary of the major points made by the parties and participants at
the hearing, any motions made or votes taken by the hearing panel.
Copies of approved minutes shall be made available upon request to the appellant and/or respondent within twenty
(20) calendar days of the conclusion of the hearing. Further use of these minutes by either party is restricted to
appeals at higher levels of the procedures outlined here or in external legal proceedings. Recordings or tapes of a
hearing shall not be permitted.
2.30
Decision by the hearing panel. After the conclusion of the hearing, the hearing panel
shall meet to consider the evidence presented at the hearing, or evidence already
presented in the hearing file. The hearing panel must determine whether the appeal
should be upheld or denied, and it must set forth in writing a brief summary of the reasons
for its decision. Copies of that decision are to be addressed to the Provost and Vice
President for Academic Affairs, and must be provided to all participants in the appeal
within twenty (20) calendar days of the conclusion of the hearing.
2.301 The decision of the hearing panel shall be deemed to be the decision of the
University Promotion and Tenure Committee, without further action on the part of
the committee.
2.3011
2.31
2.32
When a hearing panel votes to uphold an appeal, then it must specify a
remedy for the situation or specify a recommended course of action to
the appropriate parties (for example, a rehearing of a case by a previous
committee or administrator or a recommendation for or against
promotion or tenure of an appellant). If the responding party does not
agree with this recommendation, that party may appeal to the Provost
and Vice President for Academic Affairs.
2.3012 When a hearing panel votes to deny an appeal, then the appellant has the
right to appeal this decision to the Provost and Vice President for
Academic Affairs.
If either the appellant or the respondent is not satisfied with the response of the University
hearing panel, then either may request a conference with the Provost and Vice President for
Academic Affairs. This request must be made within ten (10) calendar days following the
requesting party's receipt of the University hearing panel's decision. Any appeal not filed within this
time limit will be denied automatically unless the Provost and Vice President for Academic Affairs
determines that good cause has existed for the delay. The Provost and Vice President for Academic
Affairs must confer with the parties and then reply in writing to any bases for appeal set forth by the
party requesting the conference, and must furnish a copy of this statement to the appellant and the
responding parties within thirty (30) calendar days of receipt of the request for the conference. The
Provost and Vice President for Academic Affairs may, with good cause, extend the thirty (30) day
deadline.
The decision of the Provost and Vice President for Academic Affairs is final.
3.
Appeals Which Begin at the College Level
3.1
If the initial adverse recommendation has been made by the College Promotion and Tenure
Committee or academic dean, then the appellant may request a hearing before the University
Promotion and Tenure Committee.
3.2
The procedures outlined above in 2.19-2.32 shall then be in effect.
4.
Appeals Which Begin at the Provost and Vice President for Academic Affairs Level
4.1
When the initial adverse recommendation has been made by the Provost and Vice President for
Academic Affairs, then the appeal must be made to the President.
4.2
The request for appeal must be made in writing within ten (10) calendar days following the appellant's receipt
of written notice of the adverse decision on the part of the Provost and Vice President for Academic Affairs.
Any appeal not filed within this limit will be denied automatically unless the President determines that good
cause has existed for the delay. The President must confer with the parties and then reply in writing to any
bases for appeal set forth by the appellant, and must furnish a copy of this statement to the appellant and the
responding parties within thirty (30) calendar days of receipt of appeal. The President may, with good cause,
extend the thirty (30) day deadline.
4.3
The decision of the President is final.
To immediately follow the new VII. in Faculty and Professional Personnel Handbook
ADDITION TO SENATE AGENDA – HANDOUT AT MEETING
Proposed Fall Calendar for 2011
Maintain Labor Day as holiday
Eliminate practice of holding MWF classes on Tuesday of Thanksgiving week (Fruesday)
Two-day fall break on a Monday-Tuesday or Thursday-Friday (dates TBD)
Thanksgiving week: MWF classes meet Monday; TR classes meet Tuesday; No classes Weds, Thurs, Fri
Recapture instructional day on Monday of finals week
Four-day finals schedule, Tuesday through Friday (no MWF finals on Tuesday)
Net Result
Yields 75 instruction days (no change)
Eliminates Fruesday
Maintains MWF/TR parity
Maintains schedule that completes exams on Friday of exam week
AGENDA FOR
UNIVERSITY SENATE
February 18, 2010
4:00 p.m.
TC (Teachers College), Room 102
.
I.
Roll Call
II.
Approval of the minutes of January 21, 2010
III.
Announcements
A.
Next Scheduled Meetings
Senate Agenda Committee – Monday, March 15, 2010 (AT 202F)
University Senate – Thursday, March 25, 2010, TC (Teachers College), Rm. 102
IV.
B.
Notice of Change in Office/Department Name
1. Current Name: Purchasing Department
Proposed Name: Purchasing Services
2. Current Name: Admissions/Pre-College
Proposed Name: Office of Admissions and Orientation
C.
Program Information – Academic Posting 2009-10, Volume XLI-5 (Enclosure #1)
D.
Preference Polls
E.
University Budget
Committee Reports
A.
Governance and Elections Committee – John Ledbetter, Chairperson
B.
Faculty Council – Barry Umansky, Chairperson
C.
University Council – Laura Helms, Chairperson
D.
Campus Council – Matthew Whitlock, Chairperson
V.
Report by Chairperson of Senate – Brien Smith (Enclosure #2 - Issues in the Senate System)
VI.
Questions Directed to the President
VII.
Question and Answer Period
University Senate Agenda
February 18, 2010
Page Two
VIII.
Unfinished Business
IX.
New Business
A. Academic Calendar Revision
Undergraduate Education Committee 11/2/09
Faculty Council 1/28/10
Senate Agenda Committee 2/8/10 (Pending approval of Campus Council)
Campus Council 2/11/10
1. Match the number of instructional days in fall semester to spring semester
2. Mirror the breaks
 eliminate Fruesday
 reinstate the 2 day fall break and move the days to Monday and Tuesday of
Thanksgiving week (fall break will be a week, which matches the week-long break in the
Spring.)
3. Finals will remain five days, M-F, matching the spring semester finals week
4. Under this plan, the fall Monday night class time configuration will be lengthened as is currently
done in the spring Monday night class schedule
B. Revision to procedures for asynchronous meetings (Enclosure #3)
X.
Other Items
XI.
Adjournment
/mt
MINUTES OF THE FOURTH MEETING OF THE UNIVERSITY SENATE
January 21, 2010
Members Present: 48
Members Absent: 19
1. The meeting was called to order by the Chairperson of the University Senate, Brien Smith, at 4:00 p.m.
Roll Call was taken by initialing the roster located at the entrance to TC 102.
Members Present: C. Ball, B. Cahill, P. Chandler, G. Crawley, L. Deckers, A. Edmonds, J. Fry, J. Gora,
J. Green, D. Grosnick, M. Guntsche, C. Hall, R. Hicks, J. Huff, R. Kanu, C. Kapinus, E. Kelly, T. King,
J. Ledbetter, M. Maggiotto, D. Marini, L. Markle, B. McRae, P. Parkison, R. Rarick, T. Richardson,
J. Rybarczyk, L. Shaffer, D. Shawger, B. Smith, G. Stamp, M. Steib, D. Supa, B. Umansky, D. Waechter,
K. Warren-Gordon, M. Whitlock, A. Wieseke, B. Wills, S. Woosley, J. Yang
Substitutes: Irene Livshits for R. Bremigan, Joshua Coggeshall, for O. Dotson, Charles Haynes for
C. Munchel, David Pearson for M. Harber, John McKillip for D. LeBlanc, Andrea Ingle for S. Woosley
Members Absent: B. Adams, N. Ahmed, N. Akey, R. Bellaver, K. Brophy, R. Fluegeman, D. Haber,
M. Harvey, L. Helms, M. Johnson, C. Marlow, W. McCune, M. Mills, W. Sharp, G. Slater, P. Spengler,
F. Sun, C. Walker, T. Zivney
2. A motion was made and seconded (Crawley/Umansky) to approve the minutes of December 3, 2009.
The motion carried.
3. Announcements
Agenda Items III. A. and B., were reviewed.
C. Dr. Randy Howard, Vice President for Business Affairs and Treasurer, reported on the budget cuts that are
necessary because of loss of funds from the State. The financial report of the University is available on the
Ball State website: www.bsu.edu/cbs/. The University community has been invited to submit
recommendations and feedback concerning the cuts. It is also the administration’s desire to have open
forums for discussing the issues, as soon as dates are confirmed.
4. Item IV. on the senate agenda was reviewed.
5. Committee Reports
A. Governance and Elections Committee – John Ledbetter, Chairperson
John reported that the committee met through the fall and amendments are on today’s agenda for a second
reading. The committee worked on cleanup of the handbook and the procedures for asynchronous
meetings.
B. Faculty Council – Barry Umansky, Chairperson
Barry reported that the Faculty Council will meet on January 28 and have the revision of the academic
calendar as a new item of business. There will also be further discussion on the university budget.
C. University Council – Larry Markle, University Council member
Larry reported that the University Council does not meet until February 4.
University Senate Minutes
January 21, 2010
Page Two
D. Campus Council – Matthew Whitlock, Chairperson
Matthew reported that the Campus Council does not meet until February 11 and will have the first of two
reports concerning the issue of Cardinal Cash in the Village.
6. Report by Chairperson of Senate – Brien Smith (University Senate Agenda 1/21/10, Enclosure #2)
The GANTT chart was reviewed by the membership of the Senate.
7. Questions Directed to the President
The President reported the following:







Good start to the spring semester, an increase of 1233 students with an FTE of 1026 from last spring
The Capital Campaign has reached 93.5% of its goal, currently at $186M
The geothermal project is on schedule and on budget. Phase I will be completed by Fall, 2011 and this will
close down two of the coal boilers. Along with the stimulus funding, the university will be pursuing other
grant opportunities for funding the other phases of the project.
A goal of the administration is to improve customer service so that students, faculty, and staff feel better
served. To date, 2,179 employees attended 61 training sessions and are very close to 100% participation in
the training sessions
The President met with every dean and department chair this past fall regarding the state funding model,
and other issues that have come up over the last few years.
Upcoming events: 1/30 – Sutton Foster, 2/10 – Rev. Jesse Jackson, 2/23 – Ted Koppel
Honorary degree for May, 2010 commencement will be bestowed on Angela Ahrendts, a graduate of Ball
State University who is now the CEO of Burberry in New York.
A. A senator was interested in the option of a three-year baccalaureate degree for students. The President
responded that there are 30 different departments offering “a degree in three” option and that we now have
approximately 50 students participating in this option, with the majority of these students in Nursing.
B. A senator inquired about the possibility of reducing credit hours for undergraduate degrees. The Provost
responded that the Undergraduate Education Committee will consider this issue at their next meeting. The
goal is to reduce the required 126 credit hours to 120. They will also work on reducing majors with more
than 126 credits to 126. There are approximately 30 programs that require more than 126 credits at present.
C. A senator inquired about student concern in taking classes during the summer instead of somewhere else
because of the cost at Ball State. The President responded that they are working on adjusting the situation.
8. Question and Answer Period
There were no questions.
9. Unfinished Business
A. Proposed Amendments to the Constitution – Second Reading
(University Senate Agenda, 1/21/10, Enclosure #3)
1. A motion was made and seconded to approve Item 1. of the proposed amendments.
University Senate Minutes
January 21, 2010
Page Three
The motion carried.
2. A motion was made and seconded to approve Item 2. of the proposed amendments.
A friendly amendment was requested to revise “tenure line” to “tenure track” in 1.103. The friendly
amendment was accepted.
The motion to approve carried, with abstentions.
3. A motion was made and seconded to approve Item 3. of the proposed amendments.
The motion carried.
4. A motion was made and seconded to approve Item 4. of the proposed amendments.
The motion carried.
10. New Business
There was no new business.
11. Other Items
There were no other items.
The meeting adjourned at 5:10 p.m.
February 18, 2010
Brien Smith, Chairperson
/mt
Carolyn Kapinus, Secretary
University Senate Agenda
February 18, 2010
Enclosure #1
Program Information – Academic Posting 2009-10, Volume XLI 5
Revised Programs
Academic Programs
Bachelor of Arts (B.A.)
Bachelor of Science (B.S.)
College of Applied Sciences and Technology
Department of Family and Consumer Sciences
Major in Dietetics
College of Fine Arts
Department of Art
Major in Art, B.F.A. (85 hours)
Major in Art, (55 hours) – Emphasis in ceramics, drawing, metals, painting,
photography, printmaking, sculpture, and glass.
School of Music
Teacher Education
All-Grade Education Program
Teaching Major in Music Education: Instrumental and General
Teaching Major in Music Education: Vocal and General
Department of Theatre and Dance
Major in Theatre, B.F.A.
College of Sciences and Humanities
Department of Biology
Major in Biology
Department of Geography
Major in Geography
Minor in Meteorology and Climatology
Department of Geological Sciences
Master of Arts in Geology
Master of Science in Geology
Department of Mathematical Sciences
Minor in Foundations of Business for Actuarial Science and Mathematics Majors
Department of Psychological Science
Master of Arts in Clinical Psychology
Master of Arts in Cognitive and Social Processes
Teachers College
Department of Educational Psychology
Ed.S. in Educational Psychology (School)
Ph.D. in Educational Psychology (School)
Task Force on Electronic Meetings 4/8/08
Senate Agenda Committee 4/14/08
University Senate 4/24/08
Governance and Elections Committee 2/4/10 (Revision)
Senate Agenda Committee 2/8/10
University Senate Agenda
February 18, 2010
Enclosure #3
Procedures for an emergency asynchronous meeting for the University Senate
1.Starting the meeting: The chairperson sends an e-mail to all senators notifying them that the official start of the meeting will
begin on a particular date at least three business days in the future.
2. This notification will include an agenda and links to all other materials necessary to conduct the anticipated meeting, such as
electronic forum, reading materials, reports from officers, and minutes from the previous meeting. The chairperson will ensure
that the text of a proposed motion is clear and unambiguous and that explanations and reasons for any suggested actions are
provided. The agenda must specify a sign-in period to establish the quorum, the start and end dates for discussion, and a time
period for voting. The time period for voting shall be no less than 24 hours and no more than 72 hours. The act of forwarding
the motion to the senators is the “stating of the question on the motion.”
3. On the specified date, in order to establish a quorum, senators shall reply stating that they are “ready to meet and will be
available to vote” during the meeting and voting periods specified by the chairperson. Although a specific start time is not
necessary, the chairperson shall indicate that all senators should reply within the specified period that they are participating in
the meeting.
4. Since a quorum is necessary to conduct business, a quorum is defined by the standing rules of the Senate. Once a quorum is
reached (as defined by the number of senators stating that they are participating), the chairperson may begin the meeting. If, on
the other hand, a quorum is not reached the chairperson may either extend the participation deadline and/or inform all senators
through e-mail of an alternative meeting or voting period. Senators without access to the specified forum should designate a
substitute to act on their behalf. Should a senator be unable to designate a substitute, the senator waives the right to participate.
5. The names of senators and contact information for the specified forum will serve as the basis of the “meeting roster,” and
these senators constitute the deliberative assembly.
6. The chairperson announces that a quorum has been reached, lists the names of the senators, and starts the meeting. It is
assumed that once the meeting begins the quorum is maintained until the chairperson announces that the meeting is adjourned.
Although not all senators may be constantly following the discussion and responding immediately to the conversation that
unfolds during the e-meeting, it is the responsibility of each senator to periodically engage in the meeting process. To be
considered “present” “participating” at a meeting means that one has access to a computer and access to the ongoing messages
during the time of the meeting. Therefore, being present participating is defined as having the ability, electronically, to follow
the on-going conversation of the meeting and participate fully over the meeting time.
7. Senators who were not a part of the opening quorum may participate in the meeting, respond to the electronic discourse by
asking the chairperson to add their names to the meeting roster, and vote as appropriate.
8. The chairperson shall set an end date with the idea that all senators shall have sufficient time to participate in the electronic
discussion. A proposed time for the vote to begin will be designated. The meeting will not end prior to the announced deadline.
Should a senator make a motion to extend the meeting, the chair has the discretion to grant an extension of no less than 24
hours and no more than 72 hours to allow complete discussion of the issue(s). During the extension, the meeting may be
adjourned by a formal motion or by the chairperson declaring that the business of the meeting is completed. The vote
automatically moves to the end of the extension period.
9. Senators in the deliberative process shall structure their messages with the following sections: a) a heading indicating motion
number; b) whether they are “for,” “against,” or asking for a “point of information”; and c) a closing to the message including
the senator’s name. Each message will be limited to a single motion.
10. Senators may electronically comment upon and respond to others’ statements, but all messages must be addressed to the
chairperson and accessible to all senators.
11. Seconds to motions are not required since time is more flexible in asynchronous e-meetings. All motions are recorded in
the minutes.
12. There is no need to “recognize” individual senators to speak since simultaneous messages would not bring disorder to an
asynchronous meeting. Input, however, is limited to no more than 1,000 words (a short message rule) and shall not include
attachments.
13. Subsequent motions are addressed in the order they are received, according to their respective time stamps. A legitimate
point of order may interrupt the proceedings. The chairperson would send out a message explaining the “interruption.” All
messages that arrive while the “point of order” is addressed are set aside until the “point of order” is settled. If the “point of
order” ruling is appealed by a senator, the chairperson will temporarily suspend discussion on the motion until a final ruling is
made by vote of the committee as a whole.
14. General rules for voting: senators will cast their votes electronically. to all participating senators, including the chairperson,
who will tabulate them. Eligible senators may vote “yes,” “no,” or “abstain.” Votes will be structured in the following manner:
a) a heading indicating motion number; and b) whether they vote “yes,” vote “no,” or abstain. and c) a closing to the message
including the senator’s name. A numerical majority of those senators participating present and voting must vote “yes” to pass
an item unless otherwise mentioned by Robert’s Rules (e.g., a motion to end debate requiring two-thirds). Abstentions do not
count as votes. The numerical results of all e-votes will be entered in the minutes of the next regularly scheduled meeting, but
no senator identification on votes will be preserved. All e-votes will be verified by the chairperson of the Governance and
Elections Committee.
15. The secretary and undersecretary of the Senate will take the electronic record and produce the minutes of the meeting.
Time/date stamps are used when preparing the minutes.
Glossary:
E-meeting would include listservs, blackboard discussion boards, e-mail, etc.
Asynchronous e-meeting: a meeting for which the senators are in multiple physical locations and are not all participating
IX.
New Business
B.
Revision to procedures for asynchronous meetings
Specific Revision to document
14.
General rules for voting: senators will cast their votes electronically. to all
participating senators, including the chairperson, who will tabulate them. Eligible
senators may vote “yes,” “no,” or “abstain.” Votes will be structured in the
following manner: a) a heading indicating motion number; and b) whether they vote
“yes,” vote “no,” or abstain. and c) a closing to the message including the senator’s
name. A numerical majority of those senators present and voting must vote “yes” to
pass an item unless otherwise mentioned by Robert’s Rules (e.g., a motion to end
debate requiring two-thirds). Abstentions do not count as votes. The numerical
results of all e-votes will be entered in the minutes of the next regularly scheduled
meeting, but no senator identification on votes will be preserved.
IX.
New Business
A. Academic Calendar Revision
Undergraduate Education Committee 11/2/09
Faculty Council 1/28/10
Senate Agenda Committee 2/8/10 (Pending approval of Campus Council)
Campus Council 2/11/10
1. Match the number of instructional days in fall semester to spring semester
2. Mirror the breaks
 eliminate Fruesday
 reinstate the 2 day fall break and move the days to Monday and
Tuesday of
Thanksgiving week (fall break will be a week, which matches the
week-long break in the Spring.)
3.
Finals will remain five days, M-F, matching the spring semester finals
week
4.
Under this plan, the fall Monday night class time configuration will be
lengthened as is currently done in the spring Monday night class
schedule
AGENDA FOR
UNIVERSITY SENATE
March 25, 2010
4:00 p.m.
TC (Teachers College), Room 102
.
I.
Roll Call
II.
Approval of the minutes of February 18, 2010
III.
Announcements
A.
Next Scheduled Meetings
Senate Agenda Committee – Monday, April 12, 2010 (AT 202F)
University Senate – Thursday, April 22, 2010, TC (Teachers College), Rm. 102
PLEASE NOTE: THIS IS THE FINAL MEETING OF THE 2009-10 SENATE. AFTER
ADJOURNMENT OF THIS MEETING, THERE WILL BE A FIVE MINUTE BREAK AND THE
NEW SENATORS WILL BE SEATED FOR THE FIRST MEETING OF 2010-11, AT WHICH TIME
THE SENATE ELECTIONS FOR EXECUTIVE COMMITTEE WILL TAKE PLACE.
B.
Program Information – Academic Posting 2009-10, Volume XLI-6
Revised Programs
College of Applied Sciences and Technology
School of Physical Education, Sport, and Exercise Science
Major in Sport Administration
Fisher Institute for Wellness and Gerontology
Minor in Gerontology
College of Fine Arts
Department of Theatre and Dance
Major in Theatre
College of Sciences and Humanities
Department of English
Major in English
Minor in Creative Writing
Minor in Linguistics
Minor in Literature
Department of Mathematical Sciences
Major in Actuarial Science
Minor in Mathematical Sciences
C.
Recognition of Deaths: Phyllis A. Harland, George William Jones
D.
Preference Polls Update
University Senate Agenda
March 25, 2010
Page Two
IV.
E.
University Budget
F.
Policies for Online Graduate Courses and Programs (Enclosure #1)
Committee Reports
A.
B.
C.
D.
Governance and Elections Committee – John Ledbetter, Chairperson
Faculty Council – Barry Umansky, Chairperson
University Council – Laura Helms, Chairperson
Campus Council – Matthew Whitlock, Chairperson
V.
Report by Chairperson of Senate – Brien Smith (Enclosure #2 - Issues in the Senate System)
VI.
Questions Directed to the President
VII.
Question and Answer Period
VIII.
Unfinished Business
A. Compensation and Load Credit for Teaching Responsibilities
(Returned to Salary and Benefits Committee by President Gora – Senate Action #0809-06)
Salary and Benefits Committee 10/16/08
Faculty Council 2/26/09
Senate Agenda Committee 3/16/09
University Senate 3/26/09
Senate Agenda Committee 8/24/09
Faculty Council 9/10/09
Salary and Benefits Committee 11/4/09
Faculty Council 2/25/10
Senate Agenda Committee 3/15/10
Compensation and Load Credit for Teaching Responsibilities
4.13
Under normal circumstances, the direction of independent studies, master’s theses, and
doctoral dissertations shall be considered part of a faculty member’s scholarly, creative, and
teaching responsibilities during the academic year. Each college will establish a written policy
to address load credit for teaching responsibilities beyond one’s regular course load such as the
direction of independent studies, master’s theses, honor’s theses, and doctoral dissertations.
This policy is subject to the approval of the appropriate dean, provost, and the Board of
Trustees.
Faculty and Professional Personnel Handbook, p. 48
IX.
New Business
X.
Other Items
XI.
Adjournment
/mt
MINUTES OF THE FIFTH MEETING OF THE UNIVERSITY SENATE
February 18, 2010
Members Present: 54
Members Absent: 11
1. The meeting was called to order at 4:00 p.m., by the Chairperson of the University Senate, Brien Smith.
Roll Call was taken by initialing the roster located at the entrance to TC 102.
Members Present: B. Adams, N. Ahmed, C. Ball, R. Bellaver, B. Cahill, P. Chandler, G. Crawley, L. Deckers,
O. Dotson, A. Edmonds, J. Fry, J. Gora, J. Green, D. Grosnick, M. Guntsche, M. Harber, M. Harvey, C. Hall,
L. Helms, R. Hicks, J. Huff, R. Kanu, C. Kapinus, T. King, J. Ledbetter, M. Maggiotto, D. Marini, L. Markle,
C. Marlow, W. McCune, B. McRae, P. Parkison, R. Rarick, T. Richardson, J. Rybarczyk, D. Shawger,
G. Slater, B. Smith, G. Stamp, F. Sun, M. Steib, D. Supa, B. Umansky, D. Waechter, M. Whitlock,
A. Wieseke, B. Wills, S. Woosley, J. Yang
Substitutes: Irene Livshits for R. Bremigan, Beth Terrell for C. Munchel, Deborah Ceglowski for C. Walker,
Jerome McKean for K. Warren-Gordon, Howard Hammer for T. Zivney
Members Absent: N. Akey, K. Brophy, R. Fluegeman, D. Haber, M. Johnson, E. Kelly, D. LeBlanc, M. Mills,
L. Shaffer, W. Sharp, P. Spengler
2. A motion was made and seconded (Supa/Adams) to approve the minutes of January 21, 2010.
The motion carried.
3. Announcements
Agenda Items III. A., B., C. were reviewed.
D. Preference Polls
The chairperson reported that the preference polls will be mailed electronically for the first time. He
requested the senators to talk with their constituents regarding this change and offer any information
concerning time commitments, etc., for participation on committees.
E. University Budget
The chairperson reported that the first of two public forums took place yesterday, February 17.
Approximately 300 people were in attendance. The second forum will be held on March 16, 2010, at
4:00 p.m. in the Student Center Ballroom. The forum will be streamed live on the university website for
those unable to attend.
4. Committee Reports
A. Governance and Elections Committee – John Ledbetter, Chairperson
John reported that the committee met earlier this month. The policy for an asynchronous meeting was
passed by the committee and is on today’s agenda.
University Senate Minutes
February 18, 2010
Page Two
Faculty Council – Barry Umansky, Chairperson
B.
Barry reported that the Faculty Council met in January and discussed the items on the GANTT chart. The
council heard a presentation from members of the Financial and Budgetary Affairs Committee, John
Ledbetter and Sue Weller, regarding the activity of the committee concerning the university budget.
C. University Council – Laura Helms, Chairperson
Laura reported that the council met on February 18 and had a presentation from Barb Wills, University
Council representation to the Financial and Budgetary Affairs Committee. The council approved the final
piece of business from the Task Force on Professional Personnel regarding increasing professional
personnel representation on committees within the senate system.
D. Campus Council – Matthew Whitlock, Chairperson
Matthew reported that the Campus Council met on February 11 and heard a report on the smoking task
force and passed the revision to the academic calendar.
6. Report by Chairperson of Senate – Brien Smith (University Senate Agenda 2/18/10, Enclosure #2)
The GANTT chart was reviewed by the membership of the Senate. There are a number of items in the senate
system that have been or are nearing completion.
7. Questions Directed to the President
The President reported the following:





The university does not plan to cut pension benefits, contrary to the Daily News. PERF will not be
affected. TIAA-CREF has been currently contributing 12.2% with no vesting period and the university
may look at future contributions. Indiana University has reduced their contributions to 10% with a fiveyear vesting period.
There have been excellent ideas submitted by the university community where there could be significant
savings. Healthcare benefits are another area where there can be significant reductions without
significantly impacting benefits. The Salary and Benefits and Financial and Budgetary Affairs Committees
have been tapped for input regarding the budget cuts.
In the budget that was put forward to the state for 2010-11, there was a 4% salary increase, as in 2009-10.
That will have to be re-examined. It is not possible to preserve the entire salary increase as requested to the
state, but she is hopeful some of it will be preserved.
Data regarding retention of the freshman class, from fall into spring. It was mentioned at the last senate
meeting that the total enrollment this spring is actually the highest in 16 years. There was a 93.48% return
of the fall, 2009, freshman class. The Research Office reports this is a 5% increase since fall, 2005. This
could be better, but it is better than it was in previous years.
There are 525 more students living in residence halls than last spring, which is an encouraging sign.
A senator commented on the discussions from the Salary and Benefits Committee concerning Purdue’s
budget cuts. They have cut retirement contributions down to 10% and the remaining 5% is put into a salary
increase.
University Senate Minutes
February 18, 2010
Page Three
A senator inquired regarding about healthcare benefits and if the university is looking at both employee
contributions as well as what it does to the out-of-pocket expense. The President responded that they will
look at the impact on any action that is imposed. More than 75% of the general fund is for salaries and
benefits. It is inevitable that this portion of the general fund will be impacted. Their goal is to do their best
in making reductions that do not severely impact current employees, but the first priority is ensuring the
educational experience of students.
8. Question and Answer Period
A senator inquired as to whether the social media policy was brought to the senate or faculty council for
deliberation, and if not, why it was not an item of business.
The Chairperson responded that it was not brought to the senate, explaining that the senate is to oversee the
curriculum of the university. Secondly, their responsibility is to advise on budget, tenure, and policies of the
university. It would not fall under the purview of the senate.
9. Unfinished Business
There was no unfinished business.
10. New Business
A. Academic Calendar Revision
Undergraduate Education Committee 11/2/09
Faculty Council 1/28/10
Senate Agenda Committee 2/8/10 (Pending approval of Campus Council)
Campus Council 2/11/10
1. Match the number of instructional days in fall semester to spring semester
2. Mirror the breaks
 eliminate Fruesday
 reinstate the 2 day fall break and move the days to Monday and Tuesday of
Thanksgiving week (fall break will be a week, which matches the week-long
break in the Spring.)
3. Finals will remain five days, M-F, matching the spring semester finals week
4. Under this plan, the fall Monday night class time configuration will be lengthened as is currently
done in the spring Monday night class schedule
A motion was made and seconded (Steib/Shawger) to move to the floor for discussion.
Amy Leahy, chairperson of the Undergraduate Education Committee, was present to answer questions
from the senate.
Concerns with the revision included dropping one more day of instruction, and having a one week
vacation only two weeks prior to semester break. The current situation proves to affect faculty morale,
and create a lack of time to prepare for classes, especially lab courses.
University Senate Minutes
February 18, 2010
Page Four
Discussion included the part-time courses that are shorter than a regular semester and are difficult to
make up, the comparison of IU and PU instruction days and the current situation not being effective;
some faculty cancel classes and students do not show up for class.
A suggestion was made to add an additional day to the spring schedule by adding Saturday finals.
The motion to approve the revision in the academic calendar carried, with abstention.
B. Revision to procedures for asynchronous meetings (University Senate Agenda, 2/18/10, Enclosure #3)
A motion was made and seconded (Ledbetter/Dotson) to move to the floor for discussion.
Barry Umansky, Chairperson of the Faculty Council, reported that a task force made up of him, Dave
Pearson, and Marilyn Buck, worked on the revision. The revision pertains to electronic voting and the
procedure of “apply to all,” which clogs up e-mail boxes.
The following friendly amendments were suggested and approved:
1. Replace the word “present” to “participating” within the document.
2. Add “All e-votes will be verified by the chairperson of the Governance and Elections Committee,”
at the end of the revision.
The motion to approve the revisions to asynchronous meetings, including the friendly amendments,
carried.
11. Other Items
The Provost reminded the members of the senate that individual faculty members are not authorized to cancel
class unilaterally.
The meeting adjourned at 5:15 p.m.
March 25, 2010
Brien N. Smith, Chairperson
/mt
Carolyn Kapinus, Secretary
Graduate Education Committee 9/15/09
Extended Education Committee 2/3/10
Senate Agenda Committee 2/8/10
Faculty Council 2/25/10
Senate Agenda Committee 3/15/10
University Senate Agenda
March 25, 2010
Enclosure #1
POLICIES FOR ONLINE GRADUATE COURSES AND PROGRAMS
Ball State University offers graduate off-campus and online delivery options to meet the educational needs of students facing
the challenges of time, distance, and family and work responsibilities. Online courses allow students to complete course work
from home, work, or wherever there is high-speed access to the Internet. Students are not typically required to come to campus;
class discussion and assignments are submitted online. Interaction with the instructors and classmates can take place through
email, threaded discussion boards, file sharing, chats, Web page postings, and telephone. At present, there are four primary
modes of online graduate courses, and some courses may offer a blend:
Traditional Online: These are semester-based online courses that differ from independent learning classes. Instructors
post assignments online with specific due dates, and they guide students through the course work, just like on-campus
courses. Multimedia can be incorporated in these courses such as Mediasite video clips, pod casts, simulations, animation,
etc.
Mediasite: Mediasite is a classroom recording technology that allows on-campus classes and presentations to be recorded
for viewing by off-campus students. Students in the off-campus section can view the lectures online in real-time while the
course is being taught live or later in the day as an archived video. High-speed Internet connection is required to view the
lectures or clips recorded in Mediasite. These are semester-based online courses.
Web Conferencing: These semester-based courses are taught live on-campus in Muncie and are simultaneously videostreamed through the Internet. High-speed Internet connection is required to view these courses.
Independent Learning Program (ILP): These online courses are offered in 10-week and 9-month formats. Students
may register for courses at any time during the year and complete the courses at their own pace within the 10-week or 9month timeframe. The entire course is developed and posted online for the student to see from day one. Multimedia can
be incorporated in these courses such as Mediasite video clips, pod casts, simulations, animation, etc.
1.
Institutional Context
Online graduate courses and programs support and extend the roles of the Graduate School at Ball State University.
2.
1.1
All online graduate courses and programs must be consistent with the Graduate School’s role and mission in their
content, purposes, organization, and enrollment history.
1.2
All online graduate courses and programs must comply with appropriate external accreditation requirements (e.g.,
North Central Association).
1.3
All online graduate courses and programs will be subject to the same development and review processes as those
offered on campus. (Note: See the current policy for offering classes through Extended Education, FPPH pp. 162164. See section 3.6, p. 164.)
1.4
The number of graduate hours taken via ILP combined with the number of transfer hours cannot exceed the
maximums established for all graduate degree programs (9 hours for master’s degrees with 44 hours or fewer; 15
hours for master’s degrees with 45 hours or more).
1.5
No more than nine hours taken via ILP can be used on any graduate certificate program.
Curriculum and Instruction
Departments and/or academic units are responsible for ensuring that online graduate courses and programs maintain the
high standards of quality and rigor commensurate with those offered on campus.
2.1
Online graduate courses and programs will result in graduate-level learning outcomes appropriate to the rigor and
breadth of graduate certificates and degrees awarded by Ball State University.
3.
4.
5.
2.2
The importance of appropriate interaction (synchronous or asynchronous) between instructor and students and
among students will be reflected in the design of all online graduate courses, and in the technical facilities and
services provided.
2.3
Instructors of all online graduate courses must be accountable to the department.
2.4
Enrollment in online graduate courses should be limited as determined appropriate by the department and college.
2.5
Graduate courses offered via ILP may be offered in 10-week or 9-month formats.
2.6
Academic departments or units offering online graduate degree or certificate programs must provide a coherent
plan for students to access all courses necessary to complete the program, or clearly notify students of
requirements not included in the electronic offering. Hybrid programs, mixing online and on-campus elements
should be designed to ensure that all students have access to appropriate services.
Faculty
3.1
Developers and instructors of all online graduate courses and programs must have Regular or Associate Graduate
Faculty status.
3.2
The ratio of graduate faculty stipend to graduate tuition should match at least the ratio of undergraduate faculty
stipend to undergraduate tuition.
3.3
Graduate faculty will be eligible for a stipend comparable to that offered to undergraduate faculty for the creation
of each online graduate course.
3.2
The University will provide an orientation program for online graduate course development and ongoing
technical, design, and production support for participating graduate faculty.
Students
4.1
Admissions policies for online graduate courses and programs are consistent with the policies for those offered on
campus (see the Graduate Catalog).
4.2
Students must get approval from academic departments or units to register for a graduate course offered via ILP.
Evaluation and Assessment
Academic departments or units must document the assessment of student achievement and the evaluation of online
graduate courses and their instructors. Assessment and evaluation must meet the standards established by the North
Central Association of Colleges and Schools, the Higher Learning Commission.
5.1
Academic departments or units are responsible for documenting the assessment of student achievement in relation
to intended learning outcomes in all online graduate courses.
5.2
Academic departments or units are responsible for documenting the evaluation of all online graduate courses and
the instructors, consistent with departmental policies for evaluation of teaching and the guidelines for evaluation
of teaching in the Faculty and Professional Personnel Handbook.
To be maintained in Graduate Education Office, Office of the Provost, and School of Extended Education
AGENDA FOR
UNIVERSITY SENATE
April 22, 2010
4:00 p.m.
TC (Teachers College), Room 102
.
I.
Roll Call
II.
Approval of the minutes of March 25, 2010
III.
Announcements
PLEASE NOTE: THIS IS THE FINAL MEETING OF THE 2009-10 SENATE.
AFTER ADJOURNMENT OF THIS MEETING, THERE WILL BE A FIVE MINUTE
BREAK AND THE NEW SENATORS WILL BE SEATED FOR THE FIRST MEETING
OF 2010-11, AT WHICH TIME THE SENATE ELECTIONS FOR EXECUTIVE
COMMITTEE WILL TAKE PLACE.
IV.
A.
Amendment Results (Enclosure #1)
B.
Nomination and Election of Jim Ruebel as Faculty Athletics Representative, term ending 2013
(Approved by Athletics Committee 3/30/10)
Committee Reports
A.
B.
C.
D.
E.
Governance and Elections Committee – John Ledbetter, Chairperson
Faculty Council – Barry Umansky, Chairperson
University Council – Laura Helms, Chairperson
Campus Council – Matthew Whitlock, Chairperson
Annual Athletics Report – James Ruebel, NCAA/MAC Faculty Representative
V.
Report by Chairperson of Senate – Brien Smith (Enclosure #2 - Issues in the Senate System)
VI.
Questions Directed to the President
VII.
Question and Answer Period
VIII.
Unfinished Business
IX.
New Business
A. Student Academic Ethics Policy (Enclosure #3)
X.
Other Items
XI.
Adjournment
/mt
MINUTES OF THE SIXTH MEETING OF THE UNIVERSITY SENATE
March 25, 2010
Members Present: 48
Members Absent: 15
1. The meeting was called to order at 4:00 p.m., by the Chairperson of the University Senate, Brien Smith.
Roll Call was taken by initialing the roster located at the entrance to TC 102.
Members Present: N. Ahmed, C. Ball, R. Bellaver, P. Chandler, G. Crawley, L. Deckers, R. Fluegeman,
J. Gora, D. Grosnick, M. Guntsche, D. Haber, M. Harber, M. Harvey, L. Helms, R. Hicks, J. Huff, M. Johnson,
R. Kanu, C. Kapinus, T. King, J. Ledbetter, M. Maggiotto, D. Marini, L. Markle, W. McCune, B. McRae,
P. Parkison, R. Rarick, L. Shaffer, D. Shawger, G. Slater, B. Smith, G. Stamp, F. Sun, M. Steib, D. Supa,
B. Umansky, K. Warren-Gordon, M. Whitlock, B. Wills, S. Woosley, J. Yang
Substitutes: Kathryn Shafer for R. Bremigan, Matt Breitbach for C. Hall, John McKillip for D. LeBlanc,
Mark Malaby for T. Richardson, Sharon Bowman for J. Kim, Deborah Ceglowski for C. Walker
Members Absent: B. Adams, N. Akey, K. Brophy, B. Cahill, O. Dotson, A. Edmonds, E. Kelly, C. Marlow,
M. Mills, C. Munchel, J. Rybarczyk, W. Sharp, D. Waechter, A. Wieseke, T. Zivney
2. A motion was made and seconded (Supa/Crawley) to approve the minutes of February 18, 2010.
The motion carried.
3. Announcements
A. Next Scheduled Meetings
The next scheduled meetings were reviewed and the members were reminded that there will be two
meetings on April 22: the first will be the last meeting of 2009-10 and the second meeting will be the first
meeting of 2010-11. Senate elections will be the only item on the agenda for the second meeting.
Members were encouraged to forward nominations (or self nominations) to the Governance and Elections
Committee who will be forming the slate for elections.
Those members interested in serving on the Faculty Council executive committee should send all
nominations or self nominations to the chairperson of the council, Barry Umansky.
Agenda Items III. B., C., and D., were reviewed.
E. University Budget
The chairperson reported that changes to the budget were passed by the Board of Trustees and the changes
will be implemented soon. The Salary and Benefits and Financial and Budgetary Affairs Committees
under the senate system are to be commended for their work with the administration.
F. Policies for Online Graduate Courses and Programs (Senate Agenda, 3/25/10, Enclosure #1)
The chairperson informed the members that this is not a change to the handbook and that any item under
announcements maybe brought to the floor as an action item. These policies are to be considered an
internal document.
G. The chairperson reminded the senate that preference polls are due in the Senate Office on Monday, April 5.
University Senate Minutes
March 25, 2010
Page Two
4. Committee Reports
A. Governance and Elections Committee – John Ledbetter, Chairperson
John reported that the committee met this morning and reviewed a proposal from the University Council
concerning professional personnel representation.
B. Faculty Council – Barry Umansky, Chairperson
Barry reported that the Faculty Council met last month and had a brief discussion concerning the budget as
well as reports from committees represented on the GANTT chart. They passed the policies for online
graduate programs and courses.
C. University Council – Laura Helms, Chairperson
Laura reported that the council did not meet last month but will meet in April to discuss unfinished
business and conduct elections for 2010-11.
D. Campus Council – Matthew Whitlock, Chairperson
Matthew reported that the Campus Council met and discussed six student senate resolutions, of which two
have been addressed and already in motion. They will review the Student Academic Ethics Policy at their
next meeting as well as conduct elections for the next academic year.
6. Report by Chairperson of Senate – Brien Smith (University Senate Agenda, 2/18/10, Enclosure #2)
7. Questions Directed to the President
The president reviewed the “high impact” projects that are currently in process:






Current Strategic plan (2007-2012)
Capital Campaign (2004-11)
New Strategic Plan (20012-17)
NCAA Athletic Certification process –report due in February, 2012. Vice President Bales will be chairing
the committee.
North Central Accreditation – process will start at the beginning of the next academic year; they are
currently working on data files and getting systems in place (visit expected by June, 2014).
ERP implementation – this is an expensive but important process. It is in the implementation phase right
now. (2009-2013)
Geothermal Project Phase I to be completed by summer, 2011. Currently in bid process for energy stations
for phase I; Phase I will be completed in summer, 2011 and two coal-fired boilers will close down. They
are in the process of securing funding for Phase II, to close down the last two coal-fired boilers.
There were no questions to the President.
8. Question and Answer Period
There were no questions.
University Senate Minutes
March 25, 2010
Page Three
9. Unfinished Business
A. Compensation and Load Credit for Teaching Responsibilities
(Returned to Salary and Benefits Committee by President Gora – Senate Action #0809-06)
Salary and Benefits Committee 10/16/08
Faculty Council 2/26/09
Senate Agenda Committee 3/16/09
University Senate 3/26/09
Senate Agenda Committee 8/24/09
Faculty Council 9/10/09
Salary and Benefits Committee 11/4/09
Faculty Council 2/25/10
Senate Agenda Committee 3/15/10
Compensation and Load Credit for Teaching Responsibilities
4.13 Under normal circumstances, the direction of independent studies, master’s theses, and doctoral
dissertations shall be considered part of a faculty member’s scholarly, creative, and teaching
responsibilities during the academic year. Each college will establish a written policy to address
load credit for teaching responsibilities beyond one’s regular course load such as the direction of
independent studies, master’s theses, honor’s theses, and doctoral dissertations. This policy is
subject to the approval of the appropriate dean, provost, and the Board of Trustees.
Faculty and Professional Personnel Handbook, p. 48
A motion was made and seconded (Shawger/Supa) to place on the floor for discussion.
The motion to approve the Compensation and Load Credit for Teaching Responsibilities carried,
with abstentions.
10. New Business
There was no new business.
11. Other Items
There were no other items.
The meeting adjourned at 4:25 p.m.
April 22, 2010
Brien N. Smith, Chairperson
/mt
Carolyn Kapinus, Secretary
Senate Agenda Committee 4/12/10
University Senate Agenda
April 22, 2010
Enclosure #1
UNIVERSITY SENATE AMENDMENT – VOTING RESULTS – April 2, 2010
PROPOSED REVISION TO THE CONSTITUTION
Amendment #1
YES
11
30
48
83
36
NO
3
3
1
0
6
ABSTAIN
6
0
58
18
1
21
229
0
13
0
83
21
325
23
20
10
23
34
0
0
0
0
0
0
0
0
0
0
23
20
10
23
34
110
0
0
110
Architecture
Landscape Architecture
Urban Planning
SUB TOTALS
16
0
0
16
7
23
0
0
0
0
7
23
Accounting
Economics
Finance and Insurance
Info.Syst/Oper.Mgmt.
Marketing/Management
SUB TOTALS
12
2
10
0
2
0
2
14
3
14
18
13
9
33
0
2
0
19
9
54
Information/Comm.Sciences
Communication Studies
Journalism
Telecommunications
SUB TOTALS
6
11
24
0
0
0
0
2
0
6
13
24
41
0
2
43
21
36
21
78
0
0
0
0
0
0
0
0
21
36
21
78
11
18
17
10
0
0
0
1
0
0
0
3
11
18
17
14
13
7
15
0
0
0
0
0
2
13
7
17
President
Academic Affairs
Business Affairs
Information Technology
Student Affairs
University Advancement
Enrollment, Marketing, and
Communications
SUB TOTALS
Family/Consumer Sciences
Technology
Military Science
Nursing
SPESES
Wellness/Gerontology
SUB TOTALS
Art
Music
Theatre/Dance
SUB TOTALS
Anthropology
Biology
Chemistry
Computer Science
Criminal Justice/Criminology
English
Geography
Geological Sciences
History
TOTAL
20
33
107
101
43
Mathematical Sciences
Modern Languages/Classics
Natural Resources
Philosophy/Religious Studies
Physics and Astronomy
Physiology/Health Science
Political Science
Psychological Science
Social Work
Sociology
Speech Pathology/Audiology
SUB TOTALS
Counseling Psychology
Educational Leadership
Educational Psychology
Educational Studies
Elementary Education
Special Education
Burris Laboratory School
SUB TOTALS
TOTALS
30
23
6
10
12
19
0
0
0
0
0
0
0
0
0
1
0
0
30
23
6
11
12
19
14
6
10
0
0
0
1
0
1
15
6
11
221
1
8
230
9
0
0
9
7
0
0
7
23
10
31
80
0
0
0
0
0
0
8
8
23
10
39
88
815
YES
16
NO
120
ABSTAIN
/mt
2/3 of 831 = 554
Amendment Passed
4/7/10
951
TOTAL
UNIVERSITY SENATE AMENDMENT – VOTING RESULTS – April 2, 2010
PROPOSED REVISION TO THE CONSTITUTION
Amendment #2
1
1
1
1
0
ABSTAIN
5
12
68
19
9
180
195
4
3
116
21
315
15
20
10
23
34
0
0
0
0
0
1
0
0
0
0
16
20
10
23
34
102
0
1
103
Architecture
Landscape Architecture
Urban Planning
SUB TOTALS
15
1
0
16
7
22
0
1
0
0
7
23
Accounting
Economics
Finance and Insurance
Info.Syst/Oper.Mgmt.
Marketing/Management
SUB TOTALS
6
2
8
3
2
0
2
14
5
11
18
13
9
25
0
5
0
21
9
51
Information/Comm.Sciences
Communication Studies
Journalism
Telecommunications
SUB TOTALS
6
6
24
0
0
0
0
7
0
6
13
24
36
0
7
43
Art
Music
Theatre/Dance
SUB TOTALS
20
35
21
76
0
0
0
0
1
1
0
2
21
36
21
78
Anthropology
Biology
Chemistry
Computer Science
Criminal Justice/Criminology
English
Geography
Geological Sciences
History
Mathematical Sciences
Modern Languages/Classics
Natural Resources
Philosophy/Religious Studies
11
18
17
10
0
0
0
1
0
0
0
3
11
18
17
14
13
7
13
30
14
0
11
0
0
0
0
1
0
0
0
0
4
0
0
6
0
13
7
17
30
15
6
11
President
Academic Affairs
Business Affairs
Information Technology
Student Affairs
University Advancement
Enrollment, Marketing, and
Communications
SUB TOTALS
Family/Consumer Sciences
Technology
Military Science
Nursing
SPESES
Wellness/Gerontology
SUB TOTALS
YES
15
19
38
71
34
NO
TOTAL
21
32
107
91
43
Physics and Astronomy
Physiology/Health Science
Political Science
Psychological Science
Social Work
Sociology
Speech Pathology/Audiology
SUB TOTALS
Counseling Psychology
Educational Leadership
Educational Psychology
Educational Studies
Elementary Education
Special Education
Burris Laboratory School
SUB TOTALS
TOTALS
12
19
0
0
0
0
12
19
14
4
10
0
0
0
1
2
1
15
6
11
203
2
17
222
9
0
0
9
7
0
0
7
23
10
31
80
0
0
0
0
0
0
8
8
23
10
39
88
12
NO
172
ABSTAIN
739
YES
/mt
2/3 of 751 = 500.67
Amendment Passed
4/7/10
923
TOTAL
UNIVERSITY SENATE AMENDMENT – VOTING RESULTS – April 2, 2010
PROPOSED REVISION TO THE CONSTITUTION
Amendment #3
YES
15
27
49
72
34
NO
0
2
0
0
3
20
217
0
5
1
91
21
313
23
20
10
23
33
0
0
0
0
1
0
0
0
0
0
23
20
10
23
34
109
1
0
110
Architecture
Landscape Architecture
Urban Planning
SUB TOTALS
16
0
0
16
7
23
0
0
0
0
7
23
Accounting
Economics
Finance and Insurance
Info.Syst/Oper.Mgmt.
Marketing/Management
SUB TOTALS
12
2
11
0
2
0
2
14
2
14
18
13
9
34
0
2
0
18
9
54
Information/Comm.Sciences
Communication Studies
Journalism
Telecommunications
SUB TOTALS
6
11
24
0
0
0
0
2
0
6
13
24
41
0
2
43
Art
Music
Theatre/Dance
SUB TOTALS
20
35
21
76
0
2
0
2
1
0
0
1
21
37
21
79
Anthropology
Biology
Chemistry
Computer Science
Criminal Justice/Criminology
English
Geography
Geological Sciences
History
Mathematical Sciences
Modern Languages/Classics
Natural Resources
Philosophy/Religious Studies
11
18
17
10
0
0
0
1
0
0
0
3
11
18
17
14
13
7
15
30
23
6
11
0
0
0
0
0
0
0
0
0
2
0
0
0
0
13
7
17
30
23
6
11
President
Academic Affairs
Business Affairs
Information Technology
Student Affairs
University Advancement
Enrollment, Marketing, and
Communications
SUB TOTALS
Family/Consumer Sciences
Technology
Military Science
Nursing
SPESES
Wellness/Gerontology
SUB TOTALS
ABSTAIN
5
2
58
19
6
TOTAL
20
31
107
91
43
Physics and Astronomy
Physiology/Health Science
Political Science
Psychological Science
Social Work
Sociology
Speech Pathology/Audiology
SUB TOTALS
Counseling Psychology
Educational Leadership
Educational Psychology
Educational Studies
Elementary Education
Special Education
Burris Laboratory School
SUB TOTALS
TOTALS
/mt
2/3 of 813 = 542
Amendment Passed
4/7/10
12
19
0
0
0
0
12
19
14
6
10
0
0
0
1
0
1
15
6
11
222
1
7
230
9
0
0
9
7
0
0
7
23
10
31
80
0
0
0
0
0
0
8
8
23
10
39
88
802
YES
11
NO
127
ABSTAIN
940
TOTAL
UNIVERSITY SENATE AMENDMENT – VOTING RESULTS – April 2, 2010
PROPOSED REVISION TO THE CONSTITUTION
Amendment #4
YES
15
29
37
72
33
NO
0
1
1
1
6
20
206
0
9
1
90
21
305
21
20
10
23
33
2
0
0
0
1
0
0
0
0
0
23
20
10
23
34
107
3
0
110
Architecture
Landscape Architecture
Urban Planning
SUB TOTALS
16
0
0
16
7
23
0
0
0
0
7
23
Accounting
Economics
Finance and Insurance
Info.Syst/Oper.Mgmt.
Marketing/Management
SUB TOTALS
12
2
11
0
2
0
2
14
2
14
18
13
9
34
0
2
0
18
9
54
Information/Comm.Sciences
Communication Studies
Journalism
Telecommunications
SUB TOTALS
6
10
24
0
0
0
0
3
0
6
13
24
40
0
3
43
Art
Music
Theatre/Dance
SUB TOTALS
20
35
21
76
0
1
0
1
1
0
0
1
21
36
21
78
Anthropology
Biology
Chemistry
Computer Science
Criminal Justice/Criminology
English
Geography
Geological Sciences
History
Mathematical Sciences
Modern Languages/Classics
Natural Resources
Philosophy/Religious Studies
11
18
11
10
0
0
5
1
0
0
1
3
11
18
17
14
13
7
14
30
22
6
10
0
0
0
0
0
0
0
0
0
3
0
1
0
1
13
7
17
30
23
6
11
President
Academic Affairs
Business Affairs
Information Technology
Student Affairs
University Advancement
Enrollment, Marketing, and
Communications
SUB TOTALS
Family/Consumer Sciences
Technology
Military Science
Nursing
SPESES
Wellness/Gerontology
SUB TOTALS
ABSTAIN
6
1
69
9
4
TOTAL
21
31
107
82
43
Physics and Astronomy
Physiology/Health Science
Political Science
Psychological Science
Social Work
Sociology
Speech Pathology/Audiology
SUB TOTALS
Counseling Psychology
Educational Leadership
Educational Psychology
Educational Studies
Elementary Education
Special Education
Burris Laboratory School
SUB TOTALS
TOTALS
/mt
2/3 of 800 = 533.33
Amendment Passed
4/7/10
12
19
0
0
0
0
12
19
14
6
10
0
0
0
1
0
1
15
6
11
213
6
11
230
9
0
0
9
7
0
0
7
23
10
31
80
0
0
0
0
0
0
8
8
23
10
39
88
779
YES
21
NO
131
ABSTAIN
931
TOTAL
Faculty Council 4/3/08
Senate Agenda Committee 4/14/08
University Senate 4/24/08
Student Rights, Ethics and Standards Committee 3/16/10
Faculty Council 4/1/10
Senate Agenda Committee 4/12/10
VII.
University Senate Agenda
April 22, 2010
Enclosure #3
STUDENT ACADEMIC ETHICS POLICY
(Specifically, revisions to 7.4.1.c. and addition of 7.4.5)
7.1
7.2
Introduction.
Honesty, trust, and personal responsibility are fundamental attributes of the University community. Academic
dishonesty by a student will not be tolerated, for it threatens the foundation of an institution dedicated to the pursuit of
knowledge. To maintain its credibility and reputation, and to equitably assign evaluations of scholastic and creative
performance, Ball State University is committed to maintaining a climate that upholds and values the highest
standards of academic integrity.
Academic Dishonesty.
Academic dishonesty involves violations of procedures which protect the integrity of the coursework completed by a
student.
Academic dishonesty includes, but is not limited to the following:
7.2.1
Violations of procedures which protect the integrity of a quiz, examination, or similar evaluation,
such as:
a.
Possessing, referring to, or employing open textbooks or notes or other devices not authorized by
the faculty member;
b.
Copying from another person’s paper;
c.
Communication with, providing assistance to, or receiving assistance from another person in a
manner not authorized by the faculty member;
d.
Possessing, buying, selling, obtaining, giving, or using a copy of any unauthorized materials
intended to be used as or in the preparation of a quiz or examination or similar evaluation;
e.
Taking a quiz or examination or similar evaluation in the place of another person;
f.
Utilizing another person to take a quiz, examination, or similar evaluation in place of oneself;
g.
Changing material on a graded examination and then requesting a re-grading of the examination;
h.
The use of any form of technology capable of originating, storing, receiving or sending
alphanumeric data and photographic or other images to accomplish or abet any of the violations
listed in parts a through g.
7.2.2
Plagiarism or violations of procedures prescribed to protect the integrity of an assignment, such as:
a.
Submitting an assignment purporting to be the student’s original work which has been wholly or
partly created by another person;
b.
Presenting as one’s own work, ideas, representations or words of another person without customary
and proper acknowledgment of sources;
c.
Submitting as newly executed work, without faculty member’s prior knowledge and consent, one’s
own work which has been previously presented for another class at Ball State University or
elsewhere;
d.
Knowingly permitting one’s work to be submitted by another person as if it were the submitter’s
original work.
7.2.3
Falsely claiming to have completed work during an internship or class group assignment.
7.2.4
Cooperating with another person in academic dishonesty, either directly or
indirectly as an intermediary agent or broker.
7.2.5
Knowingly destroying or altering another student’s work whether in written form, computer files, art work,
or other format.
7.2.6
7.3
Aiding, abetting, or attempting to commit an act or action which would constitute academic dishonesty.
Accusation of Discrimination
If the student believes the accusation of academic dishonesty is in whole or in part due to unlawful discrimination
relating to race, religion, color, sex, sexual orientation, physical or mental disability, national origin, ancestry, or age,
the student must inform the Office of University Compliance in writing of this belief immediately after an accusation
has been made. The charge of unlawful discrimination shall be dealt with under the procedures set forth by the Office
of University Compliance prior to or in conjunction with any consideration under the academic dishonesty procedures
which follow.
7.4
7.3.1
When a student involved in an academic dishonesty case alleges as a partial or complete defense,
discriminatory treatment on the part of the faculty member, then the student must at the first opportunity cite
the specific treatment engaged in by the faculty member. When raising such defense, the student must also
provide a summary of the constitutionally or statutorily prohibited reasons upon which he or she believes the
decision or accusation was based and a detailed summary of the evidence which supports the appellant’s
allegation. Discriminatory treatment is defined as decisions based upon constitutionally or statutorily
prohibited reasons, including unlawful discrimination.
7.3.2
When a student involved in an academic ethics case alleges discriminatory treatment on the part of the
faculty member, the University’s Director of Equal Opportunity and Affirmative Action, or his or her
designee, shall serve in an advisory capacity to the committee or hearing panel at each level of appeal. All
appeals alleging discriminatory treatment in cases that begin as academic ethics cases shall be pursued under
the procedures set forth in this document rather than under the Ball State University “Equal Opportunity and
Affirmative Action Complaint Investigation Procedure and Appeal Process.”
7.3.3
In all cases, the appellant has the burden of proving his or her allegations.
Implementation Procedures
The Provost will designate the person (Provost’s designee) responsible for overall administration of this policy.
Throughout this document, written notice is defined as Priority United States Mail and/or electronic communication
with a read/receipt request attached to the document.
No statute of limitation shall exist for issues of academic dishonesty, including post-graduation situations. In the case
of post-graduation issues, the same procedures and timetables as described for current students are applicable.
However, before the procedures may begin, the individual in question must be located and contacted. Once located,
the Office of the Provost will send a certified letter to the individual, containing all required information. When the
Office of the Provost receives confirmation that the letter has been delivered, the timetable of events begins.
7.4.1 Informal Resolution. If a faculty member accuses a student of academic dishonesty, the faculty member
must inform the student, either in person or by written notice, of the alleged violation within five (5) school
days after the faculty member becomes aware of the initial circumstances giving rise to the accusation. The
faculty member and student will discuss the alleged violation in a private conference within five (5) school
days after the faculty member notifies the student of the accusation. The student’s failure to respond to this
accusation will be considered an admission of guilt.
a. Finding of Innocence. If, as the result of the conference, the faculty member thinks that the student is not
responsible, the matter will be closed.
b. Finding of Violation. If, as a result of the initial conference, the student admits his or her academic
dishonesty, the student will be required to indicate this admission in writing to the faculty member within
five (5) school days following the conference.
c. Imposition of Punishment. If, after receiving the written admission of a violation, an appropriate resolution
and punishment is found which satisfies the faculty member and the student, written documentation of the
meeting will be sent to the Provost’s designee. and the matter will be closed. This written documentation
must be signed by both the faculty member and the student. After receipt of the faculty member’s written
notice, the Provost’s designee shall review the University Academic Dishonesty Files, and, if there is a prior
instance of academic dishonesty by the student, the Provost’s designee shall refer the case to the University
Academic Ethics Committee for its recommendation concerning additional punishment, if any, to be
imposed.
d. Disagreement as to Violation. If, as a result of the initial conference, the faculty member thinks a violation
has occurred and the student disagrees, the faculty member must notify the student in writing within five (5)
school days following the initial conference that the faculty member is proceeding with the formal resolution
process.
e. Disagreement as to Punishment. If the faculty member imposes punishment after a student has admitted
guilt (written admission or failure to respond), the student may appeal within five (5) school days following
the initial conference the appropriateness of the punishment imposed (but not his or her guilt) to the Student
Academic Ethics Committee.
7.4.2
a.
b.
c.
d.
7.4.3
7.4.4
7.4.5
Formal Resolution. A faculty member’s written notification to the student that he or she is proceeding with
the formal resolution process shall include a brief description (no more than five (5) pages) of the
circumstances giving rise to the accusation and inform the student of his/her right to appeal. A copy of the
written notice shall be given to the faculty member’s chairperson. The student must respond in writing to the
formal accusation within five (5) school days after receiving the faculty member’s written notice.
The student’s written response must indicate why he/she denies the accusation and wishes to appeal.
If the student fails to respond in writing within the five (5) school day period, the student shall be deemed to
have admitted to the accusation.
If the student denies the accusation, in writing, the faculty member shall refer the matter, in writing, to the
University Academic Ethics Committee within five (5) school days from the date of the student’s response.
At that same time, the faculty member shall provide copies of the academic dishonesty referral to the student,
department chairperson, and Provost’s designee. The faculty member bears the burden of proof for
establishing academic dishonesty.
If the matter is not resolved informally, and if the faculty member does not refer the matter to the University
Academic Ethics Committee, the student shall be deemed to be innocent of the accusation of academic
dishonesty and no punishment may be imposed.
Timing of Grade. During the formal resolution process, the student’s enrollment and participation in class
shall not be affected. If the student’s grade in the course has not been resolved by this process and the
semester ends, the student shall receive an “Incomplete” in the course until such time as a grade can be
determined pursuant to this policy. If the student has already been assigned a grade in the course at the time
the student is accused of academic dishonesty, the assigned grade shall not be changed unless and until the
student is determined to be guilty of academic dishonesty pursuant to this policy.
Course Withdrawal. Withdrawal from a course when faced with an accusation of academic dishonesty in
that course does not preclude imposition of a penalty for the violation, including failure in the course. If
penalty shall be determined to be course failure, the instructor may submit a Change of Grade form to the
Registrar to replace the “W” with an “F”.
Multiple Offense Review
Upon receipt of a faculty member’s written notification of an informal resolution of a student
academic integrity issue or of a need for a formal resolution process and if it is found that one or more
prior offenses has occurred, the Provost’s designee shall review all records and make a determination
as to whether further action is warranted.
a. Informal Process Resolution. After review of past incidents, the Provost’s designee may
close the matter with no further action, or may choose to impose additional penalty for
the most recent violation.
b. Referral to Academic Ethics Committee. The Provost’s designee may also choose, upon
review, to forward the matter to the Academic Ethics Committee for consideration of
additional penalties.
c. Forwarding Cases Resolved at Informal Level. In cases where the most recent offense has
been resolved by agreement of the faculty member and student, the hearing will include
only the student and the hearing panel. The faculty members involved in student’s
violations need not appear unless circumstances warrant faculty involvement. The
hearing panel may recommend no additional penalty or may recommend penalty up to
and including suspension or expulsion from the University or revocation of a previously
awarded degree.
d. Forwarding Cases Resolved at Formal Level. If the determination of prior violations
occurs during the Formal Resolution process (7.4.2), the process and hearing will proceed
as outlined for a single offense. The hearing panel will include questioning about any
other offenses and will consider the issue of multiple offenses as part of a
recommendation to the Provost and Vice President for Academic Affairs for penalty.
7.5
Student Academic Ethics Committee – Composition
7.5.1
a.
b.
c.
7.5.2
7.6
Membership. The Student Academic Ethics Committee shall be composed of seven (7) faculty members,
four (4) students, the Provost’s designee, and the Director of Student Rights and Community Standards or
his/her designee.
Each college dean shall appoint one (1) regular faculty member from his or her college with the academic
rank of assistant professor or higher to serve on the committee;
The Student Government Association shall appoint four (4) students to serve on the committee. The students
must be of not less than sophomore standing and shall not be on academic probation or have a record of
having committed academic dishonesty. Each student must consent in writing to the University verifying to
the Student Government Association that he or she meets the requirements of the preceding sentence;
The Provost’s designee and the Director of Student Rights and Community Standards may each designate a
representative from time to time to serve in their place on the committee.
Term. Faculty and student members of the Student Academic Ethics Committee shall be appointed during
spring semester of each year to serve a one (1) year term beginning the following fall semester. A faculty or
student member may serve an unlimited number of terms.
Student Academic Ethics Committee: Procedures
7.6.1.
7.6.2
7.6.3
7.6.4.
7.6.5
7.6.6.
Selection of Hearing Committee; Chairperson. Upon receipt of an academic dishonesty referral or an
appeal, the Provost’s designee shall select a Hearing Committee from among the members of the University
Academic Ethics Committee. The specific members selected shall be determined at the discretion of the
Associate Provost but the Hearing Committee shall be composed of five (5) voting members: three (3)
faculty, two (2) students; and two (2) non-voting members: the Provost Designee, and the Director of Student
Rights and Community Standards or his/her designee. The Provost’s designee shall serve as chairperson of
the Hearing committee.
Advisors. The student and faculty member may each be accompanied and assisted at the hearing by
one advisor. However, an advisor may not address the Hearing Committee or witnesses directly. The
student and faculty member shall each indicate to the Provost’s designee who will serve as his or her
advisor at least twenty-four (24) hours before the hearing.
Notice of Hearing. The Provost’s designee shall establish the time, date, and place that the academic
dishonesty referral or appeal will be heard by the Hearing Committee and shall give at least ten (10) school
days prior written notice thereof to the student and to the faculty member. The notice shall include the names
of the persons who will serve on the Hearing Committee and shall briefly state the nature of the accusation
and the circumstances giving rise to the accusation. The date of the hearing shall be not more than twenty
(20) school days after the faculty member’s written notice or the student’s appeal was received by the office
of the Provost’s designee. In the case of an absent faculty member, the department chairperson, with consent
of the absent faculty member, shall appoint a faculty member from the department or himself or herself to
represent the faculty member at the hearing.
Quorum. All of the voting members of the Hearing Committee must be present to constitute a quorum,
unless a vacancy occurs, as provided in 7.5.5, but a majority of the voting members present, whether or not a
quorum exists, may adjourn any meeting to another time or date.
Disqualification; Challenges. Any Hearing Committee member shall disqualify himself or herself if he or
she has a conflict of interest with the case or the student or a personal bias relevant to the case. The student
may challenge a Hearing Committee member on the grounds of conflict of interest or personal bias. The
decision whether to disqualify a challenged member shall be made by a majority vote of the remaining
members present. If a challenge is upheld, the Provost’s designee may, at his or her discretion, either appoint
another person to fill the vacancy or direct that the vacancy not be filled. In the latter case, a quorum shall
thereafter consist of all remaining voting members of the Hearing Committee.
Witnesses. The student and the faculty member may invite persons who have information relevant to the
accusation to present testimony at the hearing; however, the chairperson of the Hearing Committee may limit
the number of witnesses to avoid repetition and cumulative testimony. The witnesses must be affiliated with
the University and knowledgeable about the academic dishonesty accusation. Each party shall be responsible
for insuring the presence of his or her witnesses at the hearing and shall be prohibited from submitting a
written statement in lieu of personal testimony of a witness unless the chairperson of the Hearing Committee
determines that the witness is unavailable to testify. The student and the faculty member must provide the
names of all witnesses who may testify at least twenty-four (24) hours before the scheduled time of the
hearing to the Office of the Provost’s designee. All witnesses who testify, as well as the student and the
faculty member, may be questioned by any member of the Hearing Committee concerning any matter
relevant to the issues before the Hearing Committee. Witnesses invited by either party shall be present only
while they are testifying.
7.6.7
7.6.8
7.6.9
7.7
Materials Used in the Hearing. The student must provide a written statement of no more than five (5) pages
outlining the basis of the appeal and provide any supporting documentation. The faculty member will
provide the original written notification and any additional supporting materials. All documentation must be
received in the Office of the Provost no less than five (5) school days prior to the hearing. All documents
shall be distributed to both parties and the Hearing Committee no less than twenty-four (24) hours in advance
of the scheduled hearing.
Conduct of the Hearing. The hearing shall be conducted without reference to rules applicable to a court of
law concerning the examination of witnesses and admissibility of evidence, but with a view to providing the
Hearing Committee with a complete understanding of the facts involved. Each party shall be granted up to
thirty (30) minutes to present relevant information to the Hearing Committee. Time used by witnesses shall
count toward those thirty minutes (excluding time spent questioning the witness by the Hearing Committee).
Decisions of the hearing committee shall be made by a majority vote. The Hearing Committee may delay
judgment if the faculty member (or his/her representative) or the student is not available for a legitimate
reason.
Confidentiality of Appeal Hearing. The Hearing Committee members shall return any personal files,
materials received during the appeals procedure, or notes taken during the meetings of the Hearing
Committee to the Chairperson of the Hearing Committee, once the process is complete. No member of the
Hearing Committee, or other participant or observer in the appeal procedure shall reveal any facts,
documents, or testimony gained through participating in or observation of the hearing to any other person
unless required by a court of law to do so or upon the advice of the University’s legal counsel.
Hearing Committee: Determination/Recommendations
7.7.1
a.
b.
c.
Determination and Recommendation of the Hearing Committee. The Hearing Committee’s determinations
shall be based solely on the evidence presented or summarized at the hearing, as well as the testimony
provided by the student, faculty member, and witnesses; however, the Hearing Committee may take official
notice of matters which would be within the general experience or knowledge of faculty or students of the
University. The Hearing Committee shall complete the following tasks:
determine the guilt or innocence of the student (if not previously determined);
determine the recommendation for punishment if the student is determined to be guilty or the student
admitted guilt in writing, or the only issue before the Hearing Committee is the punishment to be imposed.
The Hearing Committee may consider any prior instances of academic dishonesty by the student in
determining its recommendation for punishment.
meet in one or more private sessions after the conclusion of the hearing for the purpose of preparing the
written summary of the evidence presented, findings, and recommendation for punishment for delivery to the
Provost and Vice President for Academic Affairs.
7.7.2
Determination of Innocence. If the Hearing Committee determines that the student is innocent of the
accusation, the accusation shall be dismissed and the Hearing Committee shall request the faculty member
involved to assign a grade to the student based upon the student’s academic performance. If the student
thereafter disagrees with the grade assigned, the student may appeal the grade through the University’s grade
appeal procedure. The Hearing Committee shall give its written summary of evidence presented and its
written findings of innocence to the Provost and Vice President for Academic Affairs. A copy of the
summary and findings of innocence shall at the same time be given to the student, faculty member, the
faculty member’s department chairperson, and the faculty member’s dean.
7.7.3
Determination of Guilt: Findings and Recommendation to Provost and Vice President for Academic
Affairs. If the Hearing Committee determines that the student is guilty of the accusation, if the student has
admitted guilt in writing, or if the only issue before the Hearing Committee is the punishment to be imposed,
the Hearing Committee shall give its written summary of the evidence presented, its written findings, and its
recommendation for punishment to the Provost and Vice President for Academic Affairs. A copy of the
summary, findings, and recommendation for punishment shall at the same time be given to the student, the
faculty member, the faculty member’s department chairperson, and the faculty member’s dean.
7.7.4
Appeal to the Provost and Vice President for Academic Affairs. The faculty member or the student may
appeal the Hearing Committee’s decision to the Provost and Vice President for Academic Affairs. To be
considered by the Provost and Vice President for Academic Affairs, such appeals must be received by the
Office of the Provost and Vice President for Academic Affairs within five (5) school days after the date the
Hearing Committee’s summary, findings, and recommendations are given to the student, the faculty member,
the faculty member’s department chairperson, and the faculty member’s dean. The decision of the Provost
and Vice President for Academic Affairs is final.
7.7.5
7.8
7.9
7.10
Action by Provost and Vice President for Academic Affairs. After receipt of the Hearing Committee’s
summary, findings, and recommendation and any written comments timely submitted by the faculty member
or student, the Provost and Vice President for Academic Affairs may: (1) approve the determination and
recommendation of the committee; (2) overrule or modify the committee’s recommendation for punishment;
or (3) refer the matter to the Hearing Committee for such action as the Provost and Vice President for
Academic Affairs may direct. If the Provost and Vice President for Academic Affairs refers the matter to the
Hearing Committee, the results of the Hearing Committee’s further actions shall be communicated to the
Provost and Vice President for Academic Affairs for final decision.
Punishment
7.8.1
By Faculty Member. A faculty member may impose punishment for academic dishonesty up to and
including failure in the course.
7.8.2
By Provost and Vice President for Academic Affairs. After receipt of the Hearing Committee’s summary,
findings and recommendation, the Provost and Vice President for Academic Affairs may impose punishment
up to and including suspension or expulsion from the University or revocation of a previously awarded
degree.
Records of Academic Dishonesty
7.9.1
Records in Case with No Adverse Finding. If a student is determined or deemed to be innocent of an
accusation of academic dishonesty, and any appeal of that decision has been concluded with no change in
judgment, all materials concerning the accusation that are in the possession of the University or any
University faculty or staff member shall be destroyed, except that any student work product involved in the
dispute shall be evaluated, retained, returned to the student or otherwise handled as required by the original
assignment.
7.9.2
Records in Case with Adverse Finding. If an academic dishonesty proceeding concludes, after any available
appeals, in a finding that there was academic dishonesty of any type in any degree, or if a case is resolved by
informal resolution under 7.4.1., with a stipulation by the student that there was academic dishonesty of any
type in any degree, the records of the proceedings shall be maintained in accordance with Subsection 7.9.3.
7.9.3
Maintenance of Records. Records of any proceeding described in Section 7.9.2 shall be maintained in a
separate file, identified by the name of the student. The records shall include all materials used in the
hearing, as well as findings of violation and imposition of punishment as a result of informal resolution under
Section 7.4.1. All materials in a student’s academic dishonesty file will be destroyed five (5) years after the
case is resolved or when the student graduates from Ball State University, whichever date comes later.
However, if at the conclusion of this holding period, the materials are relevant to pending or threatened
litigation, the Provost and Vice President for Academic Affairs may direct that destruction of the materials be
delayed until such litigation is concluded. Access to or release of the materials will occur only with the prior
written consent of the student or in accordance with the Registrar’s policies for the release of student records,
in accordance with federal and state law and university policy.
7.9.4
Transcripts. Other than the grade finally assigned in a course, a student’s academic dishonesty shall not be
recorded on the student’s transcript unless the student is suspended or expelled from the University or a
previously awarded degree is revoked.
Miscellaneous
7.10.1
Action by Designee. Whenever an action may be or is required to be taken under this policy by the Provost
and Vice President for Academic Affairs, the Associate Provost, or the Director of Student Rights and
Community Standards, the action may be taken by that person’s designee.