AGENDA FOR
UNIVERSITY SENATE
January 24, 2008
4:00 p.m.
David Letterman Communication & Media
Building (CM), Room 125
I.
Roll Call
II.
Approval of the Minutes of the University Senate, November 29, 2007
III.
Announcements
A.
Next Scheduled Meetings
Senate Agenda Committee – February 11, 2008, 8:00 a.m., AT 202F
University Senate – February 21, 2008, 4:00 p.m., CM, Rm. 125
B.
Board of Trustees Action
Approved by Board of Trustees 12/14/07:
1. Doctor of Nursing Practice (DNP) via Web-based Distance Education Technology
2. Ball State Core Curriculum for the 21st Century, as amended by Undergraduate Education
Committee (9/24/07), Faculty Council (11/1/07), and approved by University Senate
(11/29/07)
C. Program Information – Academic Posting 2007-08, Volume XXXIX-8
Revised Programs
Interdepartmental Programs
Peace Studies and Conflict Resolution
Minor in Peace Studies and Conflict Resolution
College of Applied Sciences and Technology
Department of Family and Consumer Sciences
Major in Dietetics
Major in Fashion
Minor in Hospitality Management
Minor in Residential Property Management
Department of Technology
Major in Graphic Arts Management
Minor in Business Administration
Teaching Major in Technology Education
Senior High, Junior High/Middle School Education Program
Miller College of Business
Department of Information Systems and Operations Management
Minor in Business Information Technology
University Senate Agenda
January 24, 2008
Page Two
College of Communication, Information, and Media
Department of Journalism
Teaching Major in Journalism
College of Sciences and Humanities
Department of Computer Science
Major in Computer Science
Department of Speech Pathology and Audiology
Major in Speech-Language Pathology
D.
Correction to Program Information - Academic Posting 2007-08, Volume XXXIX-5
Revised Programs:
College of Sciences and Humanities
Department of Natural Resources and Environmental Management
Minor in Environmental Health
corrected to:
College of Sciences and Humanities
Department of Physiology and Health Science
Minor in Environmental Health
IV.
Recognition of Deaths – David Richmond, Richard Milton, George Mihal, Fred A. Woodress
V.
Committee Reports
A.
Governance and Elections Committee – David Pearson, Chairperson
B.
Faculty Council – Brien Smith, Chairperson
C.
University Council – Adam Stegner, Chairperson
D.
Campus Council – Matthew Walker, Chairperson
VI.
Report by Chairperson of Senate – Bruce W. Hozeski (Enclosure #1 – Issues in the Senate System)
VII.
Questions Directed to the President
VIII.
Question and Answer Period
IX.
Unfinished Business
X.
New Business
A.
Proposed Amendments to the Constitution – Second Reading (Enclosure #2)
XI.
Other Items
XII.
Adjournment
/mt
MINUTES OF THE SECOND MEETING OF THE 2007-08 UNIVERSITY SENATE
Thursday, November 29, 2007
Members Present: 59
1.
Members Absent: 8
The meeting was called to order by the chairperson of the University Senate, Bruce Hozeski, at
4:00 p.m. Roll Call was taken by initialing the roster located at the entrance to CM 125.
Members Present: H. Campbell, M. Brown, D. Chen, G. Crawley, L. Deckers, R. Dolon, K. Ellis,
J. Gora, F. Groom, M. Groover, M. Guntsche, M. Hawkins, F. Hood, B. Hozeski, S. Islam, K. Kalumba,
C. Kapinus, E. Kelly, C. Lehnertz, M. Maggiotto, C. Marlow, J. Manuel, L. Markle, J. McClure, S. Meier,
B. Mills, C. Munchel, G. Murray, K. Neumann, J. Olesen, P. Parkison, C. Payne, D. Pearson, M. Popovich,
R. Rarick, G. Reid, J. Rybarczyk, D. Shawger, B. Smith, G. Stamp, M. Steib, A. Stegner, F. Suppe,
B. Umansky, C. Walker, M. Walker, A. Wieseke, B. Wills, T. Zivney, E. Zygmunt-Fillwalk
Substitutes: Irene Livshits for N. Ahmed, Howard Campbell for B. Adams, Jerome Kotecki for J. Clark,
Edward Wolner for O. Dotson, Andrea Frazier for M. Jameson, Marilyn Buck for T. King, W. T. Wrege for
J. Ledbetter, Winnie Mucherah for K. Speirs-Neumeister, Ahmed Mohammad for R. Stankewitz
Members Absent: J. Cross, J. Eflin, D. Haber, M. Harvey, T. Hinds, W. Sharp, P. Spengler, C. Updike
2.
A motion was made and seconded (Crawley/Ellis) to approve the minutes of August 30, 2007.
The motion carried.
3.
Committee Reports
A.
Governance and Elections Committee – David Pearson, Chairperson
David reported that the committee will be meeting in the spring to review editorial inconsistencies
in the Constitution that was adopted in December, 2004. In the process, they will ask committee
chairpersons to look at the membership and responsibilities of their respective committees.
Marilyn Buck has been appointed as the President’s designee to replace O’Neal Smitherman who
has left the University.
David explained the voting procedures for the University Senate. Yes and No votes will be
counted, and abstentions are not counted at all. A simple majority rules.
B.
Faculty Council – Brien Smith, Chairperson
Brien reported that the Faculty Council met last week and discussed, debated, and voted on the
UCC-21. It passed and is on today’s Senate agenda.
The Council will also be looking at issues in the committees under the council’s purview at their
next meeting, which is December 6.
C.
University Council – Adam Stegner, Chairperson
Adam reported that the council did not meet last month, since no agenda items were brought
forward for consideration. The council is continuing its work concerning proportionality and
representation which will be forwarded to the Governance and Elections committee for
consideration.
University Senate Minutes
November 29, 2007
Page Two
D.
Campus Council – Matthew Walker, Chairperson
Matthew reported that the council met last month and discussed student representation as well as
cyber plagiarism software.
4.
Report by Chairperson of Senate – Bruce W. Hozeski (Senate Agenda, 11/29/07, Enclosure #2)
Bruce reported that a GANTT chart is being developed by Brien Smith which will show how far along the
items are in the senate system. Feedback from various committees and chairpersons will be used to
produce the chart.
5.
Questions Directed to the President
President Gora reported on the following:
•
•
•
•
•
•
6.
The text message system is in process. A trial was conducted and it was determined that it should be
relaying quicker. Additional work is in progress prior to testing it again, either in December or January
of next year.
The University is in the “quiet phase” of the capital campaign. Vice President Hancock is talking with
Deans regarding interests of individual colleges as a comprehensive case statement is created. The first
meeting of the national campaign committee was held this past weekend. The public phase of the
campaign will not happen until fall.
Gifts that have been received recently:
Woodrow Wilson National Fellowship Foundation – Ball State will be one of three universities utilized
for a unique pilot program for teacher preparation. This is a multi-million dollar grant, most of which
is designated for scholarships.
Bequest of $5 million to support the Museum of Art and additional pieces of art – There are some
contingencies tied to this so it is still in the negotiation phase.
Seven figure gift to the College of Communication, Information & Media – the college is working on
an implementation plan for the gift.
The Wellness initiative is running smoothly. The College of Applied Sciences and Technology won
the trophy for the first “Start Where You Are” walking contest.
The football team may be off to a bowl game. The team will most likely be invited to the International
Bowl in Toronto. This is the first winning season for the team since 1996. The team is eligible for four
bowl games and they will be informed by next Monday at the latest.
The smoke-free initiative is proceeding. Vice President Bales is chairing a committee to work through
the implementation process. It will be on the Board of Trustees agenda for December 14 and
March 17, 2008, will be the first day for implementation.
Question and Answer Period
A visitor inquired as to why the trees are being cut down between the soccer field and Christie Woods. He
questioned why they were not being dug up and planted somewhere else on campus or given away.
The President was unaware of the situation, but would request more information and report back to the
faculty member.
7.
Unfinished Business
There was no unfinished business.
University Senate Minutes
November 29, 2007
Page Three
8.
New Business
A.
Proposed Amendments to the Constitution – First Reading (Senate Agenda 11/19/07, Enclosure #3)
This is the first reading of the amendments. No discussion takes place at this meeting. Discussion
and vote will take place at the January 24, 2008, meeting of the University Senate.
B.
UCC-21 (Senate Agenda, 11/29/07, Enclosure #4)
A motion was made and seconded (Umansky/Kelly) to adopt UCC-21, as amended by the
Undergraduate Education Committee. These are pages 1-8 of the enclosure. The information on a
technology course was attached as an information-only item, by request of the Student Government
Association.
Marina Guntsche, Department of Modern Languages and Classics, yielded the floor to another
Modern Languages and Classics faculty member, Lathrop Johnson. He reviewed the handout that
he brought to the meeting today (Senate Minutes, 11/29/07, Attachment #1).
Discussion ensued and there was a call for the question (Gora/Ellis).
The motion to close debate carried.
The Senate voted by paper ballot: 44 – in favor of UCC-21, 12 – opposed.
The motion carried.
Bruce thanked everyone on all sides of the argument regarding UCC-21.
9.
Other Items
There were no other items.
The meeting adjourned at 4:55 p.m.
January 14, 2008
Bruce W. Hozeski, Chairperson
/mt
Eva Zygmunt-Fillwalk, Secretary
University Senate Agenda
January 24, 2008
Enclosure #1
ISSUES IN THE SENATE SYSTEM, 2007-08
January 14, 2008
CAMPUS COUNCIL
Handicapped Parking (Temporary Permits) – from Agenda Committee 11/21/05 (Public Safety)
Student Identification process while conducting community surveys – from Agenda Committee 10/15/07
(1/14/08)
FACULTY COUNCIL
Evaluation of Teaching (Teaching Evaluation)
Grade Inflation (Teaching Evaluation)
Restructuring Ball State Health Care Plans – from Agenda Committee 10/4/04 (Salary and Benefits)
1-2-1 Agreement (International Programs) – from University Council 9/15/05
Athletic Funding – from Agenda Committee 11/21/05 (Financial and Budgetary Affairs)
Load credit for directing an undergraduate honors thesis or master’s thesis – from Agenda Committee
8/21/06 (Salary and Benefits)
Revised Student Academic Ethics Policy – from Faculty Council 9/6/07 (Task Force on Student
Academic Ethics Policy)
Increasing Life Insurance Benefits – from Agenda Committee 8/20/07 (Salary and Benefits-10/7/07)
UNIVERSITY COUNCIL
Retirement Models (Financial and Budgetary Affairs)
Student Senate Resolution SR-03-07, SR-04-07, SR-05-07 – from Agenda Committee 10/15/07 (Master
Planning and Facilities – 1/14/07)
GOVERNANCE AND ELECTIONS COMMITTEE
Proposed Amendments to the Constitution
1/8/08
University Senate Agenda
January 24, 2008
Enclosure #2
Proposed Amendments to the Constitution – Second Reading
Item #1: Publications and Intellectual Properties Committee
10.2
Responsibilities – The Publications and Intellectual Properties Committee is responsible for
carrying out on a continuing basis the following initiatives and activities:
10.21
10.22
10.23
10.24
10.25
10.26
10.27
10.27
10.28
10.26
To elect a Chairperson and Secretary from its appointed membership by
majority vote for a one year term;
To forward minutes of each committee meeting to the Chairperson of the
University Council within a timely manner;
To develop and review policies concerning University interests in patents and
copyrights and to recommend revisions; when appropriate;
To consider and recommend for possible university financial support the
publication, production, promotion, and distribution of original, non-published
faculty scholarly and creative works (i.e., e.g., books, monographs, research
reports, collections of drawings, computer software, films, videotapes, CDs, and
DVDs)
To initiate and recommend policies and procedures governing submission and
consideration of works. for the publishing and distribution of faculty
manuscripts, computer software, films, videotapes, and other intellectual
properties.
To consider and recommend for possible publishing by the University original
non-published faculty manuscripts, either in the Ball State Monograph Series or
independently.
To promote and facilitate the dissemination of faculty manuscripts, computer software,
films, videotapes, and other intellectual properties by other publishers and
distributors.
To develop policies and procedures to aid faculty in the development of
computer software, films, videotapes, and other intellectual properties to be
offered for sale.
To evaluate the faculty publications program and recommend appropriate
revisions and improvements.
To act in an advisory capacity to those who administer the various institutional
programs related to the publication and dissemination of intellectual properties.
property.
Faculty and Professional Personnel Handbook, Page 32-33
Item #2: Graduate Education Committee
Revision to responsibilities of Graduate Education Committee:
5.30 To evaluate and approve applicants for membership in the Graduate Faculty Policies.
Faculty and Professional Personnel Handbook, Page 20
Item #3: Creative Arts Committee:
3. Creative Arts Committee
3.1 Membership – The membership of the Creative Arts Committee shall consist of the following:
3.11 Voting
3.111 Seven members appointed by the Faculty Council, one of whom must be a member of
Faculty Council, one representing each college, for staggered two year terms:
3.112 One undergraduate student and one graduate student appointed by the Student
Government Association, for one year terms.
3.12 Non-Voting
3.121 The Dean of the College of Fine Arts, ex officio, or a designee.
3.122 The Director of Academic Research and Sponsored Programs, ex officio, or a designee
3.2 Responsibilities – The Creative Arts Committee is responsible for carrying out on a continuing basis the
following initiatives and activities:
3.21 To encourage, strengthen, and foster the creative arts at the University at all levels.
3.22 To solicit and evaluate proposals for Creative Arts Grants and to recommend to the Provost and Vice
President for Academic Affairs, the Associate Provost for Research and Dean of the Graduate School,
and the Director of Academic Research and Sponsored Programs those proposals which merit funding
by the University.
3.23 To initiate and recommend policies and procedures for Creative Arts Grants at the University;
3.24 To conduct continuous evaluation of the Creative Arts Program.
Faculty and Professional Personnel Handbook, Page 19
Proposed changes:
1. Add “3.122 The Director of Academic Research and Sponsored Programs, ex officio, or a designee.”
a. Justification – As this committee makes funding and policy recommendations to OARSP and
is/has been administered by Academic Research and Sponsored Programs, adding an ex
officio from Academic Research and Sponsored Programs provides a direct link between the
two. This would provide a similar structure as the other committees administered by Academic
Research and Sponsored Programs.
2. Modify 3.22 to read “To solicit and evaluate proposals for Creative Arts Grants and to recommend to the Provost,
the Associate Provost for Research and Dean of the Graduate School, and the Director of Academic Research and
Sponsored Programs those proposals which merit funding by the University.”
a. Justification -As the responsibilities for the position of Assistant Vice President for Research
have essentially been divided/reassigned to the Associate Provost for Research and Dean of
the Graduate School and the Director of Academic Research and Sponsored Programs, this
modification better represents the actual process for funding recommendations.
Item #3: Research Committee
In addition to the proposed modifications listed below, it is unclear why number 11.35 (To review policies dealing
with patents and copyrights and to recommend revisions) is included in responsibilities for the research committee.
This seems like a more appropriate responsibility assigned to the Patent and Copyright committee.
11. Research Committee
11.1 Membership – The membership of the Research Committee shall consist of the following appointed
members:
11.11 Voting
11.111 Seven faculty, one representing each college, one of whom must be a member of the
Faculty Council, appointed by the Faculty Council for staggered two year terms;
11.112 Three members appointed by the University Council, one of whom must be a member of the
University Council, for staggered two year terms;
11.113 One undergraduate and one graduate student selected by the Student Government
Association, for one year terms.
11.12 Non-Voting
11.121 The Associate Provost for Research and the Dean of the Graduate School, ex officio, or a
designee;
11.122 The Assistant Vice President for Research Director of Academic Research and Sponsored
Programs, ex officio, or a designee;
11.123 The Chairperson of the Publications and Intellectual Properties Committee, ex officio, or a
designee;
11.124 In addition, the Research Committee, in its evaluation of internal grant proposals, at its
discretion, may include in its deliberations additional, ad hoc, non-voting faculty reviewers
who have been recruited to provide disciplinary balance.
11.2 Responsibilities – The Research Committee is responsible for carrying out on a continuing basis the
following initiatives and activities:
11.31 To encourage, strengthen, and foster research at the University at all levels.
11.32 To solicit and evaluate proposals for research grants and awards, and to recommend to the
Provost and Vice President for Academic Affairs, the Associate Provost for Research and Dean of
the Graduate School, and the Director of Academic Research and Sponsored Programs those
proposals which merit funding by the University.
11.33 To initiate, recommend, and evaluate policies and procedures for research and research funding at
the University.
11.34 To act in an advisory capacity to those who administer the various institutional research programs.
11.35 To review policies dealing with patents and copyrights and to recommend revisions.
Faculty and Professional Personnel Handbook, Page 33
Proposed changes:
1. Modify 11.121 to read “Associate Provost for Research and the Dean of the Graduate School, ex officio, or a
designee;”
a. Justification - The title for the position of Dean of the Graduate School has been changed to
the Associate Provost for Research and Dean of the Graduate School.
2. Modify 11.122 to read “The Director of Academic Research and Sponsored Programs, ex officio, or a designee;”
a. Justification - The responsibilities for the position of Assistant Vice President for Research
have essentially been divided/reassigned to the Associate Provost for Research and Dean of
the Graduate School and the Director of Academic Research and Sponsored Programs.
3. Modify 11.32 to read “To solicit and evaluate proposals for research grants and awards, and to recommend to
the Provost, the Associate Provost for Research and Dean of the Graduate School, and the Director of
Academic Research and Sponsored Programs those proposals which merit funding by the University.”
a. Justification -As the responsibilities for the position of Assistant Vice President for Research have
essentially been divided/reassigned to the Associate Provost for Research and Dean of the Graduate
School and the Director of Academic Research and Sponsored Programs, this modification better
represents the actual process for funding recommendations.
4. Delete/Reassign 11.35.
a. Justification - It is unclear why this is included in the responsibilities for the Research Committee. This
is responsibility is better aligned with those assigned to the Patent and Copyright Committee. This
recommendation was also included in the “Recommendations of the Provost’s Task Force for Ball State
University: Intellectual Property Policies and Procedures” in Spring 2007.
AGENDA FOR
UNIVERSITY SENATE
February 21, 2008
4:00 p.m.
David Letterman Communication & Media
Building (CM), Room 125
I.
Roll Call
II.
Approval of the Minutes of the University Senate, January 24, 2008
III.
Announcements
A.
Next Scheduled Meetings
Senate Agenda Committee – March 17, 2008, 8:00 a.m., AT 202F
University Senate – March 27, 2008, 4:00 p.m., CM, Rm. 125
B.
IV.
Program Information – Academic Posting 2007-08, Volume XXXIX-9 – Revised Programs
(Enclosure #1)
Committee Reports
A.
Governance and Elections Committee – David Pearson, Chairperson
B.
Faculty Council – Brien Smith, Chairperson
C.
University Council – Adam Stegner, Chairperson
D.
Campus Council – Matthew Walker, Chairperson
V.
Report by Chairperson of Senate – Bruce W. Hozeski (Enclosure #2 – Issues in the Senate System)
VI.
Questions Directed to the President
VII.
Question and Answer Period
VIII.
Unfinished Business
A.
IX.
Beneficence Pledge (Enclosure #3)
New Business
A.
Revisions to University Promotion and Tenure Document (Enclosure #4)
University Senate Agenda
February 21, 2008
B.
Indiana Senate Judiciary Committee – SJR 7 (Enclosure #5)
X.
Other Items
XI.
Adjournment
/mt
MINUTES OF THE FOURTH MEETING OF THE 2007-08 UNIVERSITY SENATE
Thursday, January 24, 2008
Members Present: 55
Members Absent: 13
1. The meeting was called to order by the chairperson of the University Senate, Bruce Hozeski, at 4:00 p.m. Roll
Call was taken by initialing the roster located at the entrance to CM 125.
Members Present: B. Adams, N. Ahmed, M. Brown, D. Chen, J. Clark, L. Deckers, O. Dotson, J. Eflin,
K. Ellis, J. Gora, F. Groom, M. Groover, M. Guntsche, M. Harvey, F. Hood, B. Hozeski, S. Islam, C. Kapinus,
E. Kelly, T. King, J. Ledbetter, C. Lehnertz, M. Maggiotto, L. Markle, C. Marlow, W. McCune, M. McGrew,
G. Murray, K. Neumann, J. Olesen, P. Parkison, C. Payne, D. Pearson, R. Rarick, G. Reid, J. Rybarczyk,
B. Smith, K. Speirs-Neumeister, G. Stamp, R. Stankewitz, A. Stegner, F. Suppe, B. Umansky, C. Updike,
M. Walker, A. Wieseke, B. Wills, T. Zivney, E. Zygmunt-Fillwalk
Substitutes: Joe Losco for G. Crawley, Andrea Frazier for M. Jameson, Lori Pence for C. Munchel,
Mark Masse´ for M. Popovich, Michael Pounds for M. Steib, Christy Wauzzinski for C. Walker
Members Absent: J. Cross, R. Dolon, D. Haber, M. Hawkins, T. Hinds, K. Kalumba, J. Manuel, J. McClure,
S. Meier, B. Mills, W. Sharp, D. Shawger, P. Spengler
2. A motion was made and seconded (Ellis/Walker) to approve the minutes of November 29, 2007.
The motion carried.
3. Committee Reports
A. Governance and Elections Committee – David Pearson, Chairperson
David reported that second reading of the constitutional amendments is on today’s agenda. An electronic
voting procedure was approved by the Committee for their use and they have started a review of the
constitution to catch minor corrections and editorial revisions that need to be rewritten. David encouraged
all senate committees to read through the membership and responsibilities of their committee and forward
any revisions to the Governance and Elections Committee. This is an ongoing process.
Discussion ensued regarding the electronic voting procedures. The chairperson of the Senate reminded the
senators that each group is to write their own rules and that a task force has been convened to work on the
University Senate’s procedures for electronic voting.
A request was made for these approved procedures to be sent to all senators to pass on to the committees
they represent.
B. Faculty Council – Brien Smith, Chairperson
Brien reported that the council met in December last semester and considered the Student Academic Ethics
Policy. A group from the council has written an additional statement concerning post-graduation issues.
C. University Council – Adam Stegner, Chairperson
Adam reported that the council did not meet last month. A report is being written regarding professional
personnel representation for the council’s consideration and to be forwarded through the governance
system.
University Senate Minutes
January 24, 2008
Page Two
D. Campus Council – Matthew Walker, Chairperson
Matthew reported that the council met last month to discuss student identification issues when conducting
community service and hear committee reports.
4. Report by the Chairperson of Senate – Bruce W. Hozeski (University Senate Agenda 1/24/08, Enclosure #1)
The new GANTT chart is on the registration table. This chart will assist in tracking issues going through the
governance system.
Terry Zivney, Chairperson of the Salary and Benefits Committee, reported at this time that two issues on the
chart are now off the issues list for his committee. They are: Restructuring Ball State Health Care Plans and
Increasing Life Insurance Benefits. The GANTT chart will be updated for the next Faculty Council meeting.
The issue of Salary Compression, to be considered by the Salary and Benefits Committee, will be added to the
chart.
5. Questions Directed to the President
President Gora shared the following information:
•
•
•
•
•
•
Applications for admissions for fall, 2008, are up 5.7% from last year’s applications. Out-of-state
applications increased by 1000 applications. We expect a strong Freshman class in terms of quality.
The Freshman retention rate is being monitored closely. The Freshman retention rate is 2 points over last
year. This means fewer students disqualified academically. There are new programs to help them be more
successful.
Progress is being made with regard to the Greek Strategic Plan. There is an increased number of students
who are in Greek fraternities. This has also included relocating sororities because of the new residence hall
construction. A lottery was held and four sororities will have small houses, only accommodating four
people, on Riverside Avenue.
“Focus the Nation” will be held on campus on January 31. We have many faculty participating in the
discussions of sustainability issues.
The Office of Academic Research and Sponsored Programs has announced a significant increase in grants
for the fall semester ($11.8 million). This is $5 million over 2006.
The President complimented the Daily News on their editorials.
6. Question and Answer Period
A senator requested information regarding the UCC-21 Framework that was passed. When will the call for
courses likely to be issued? Will new courses proposed for the new core curriculum have to go through the
process? Is the “zero sum policy” still in effect (you would have to delete a course for a new course)?
Provost King and Associate Provost Buck responded to these questions.
7. Unfinished Business
There was no unfinished business.
University Senate Minutes
January 24, 2008
Page Three
8. New Business
A. Proposed Amendments to the Constitution – Second Reading (University Senate Agenda 1/24/08,
Enclosure #2)
The Chairperson of the Senate read the procedures from the handbook regarding the review of amendments
at a University Senate meeting.
Representatives from each committee involved with the amendments spoke to the changes that were listed.
A motion was made and seconded to approve the proposed amendments to the Constitution.
The motion carried.
The meeting was adjourned at 4:40 p.m.
Respectfully submitted,
Eva Zygmunt-Fillwalk, Secretary
/mt
University Senate Agenda
February 21, 2008
Enclosure #1
Program Information – Academic Posting 2007-08, Volume XXXIX-9
Revised Programs
College of Applied Sciences and Technology
Department of Family and Consumer Sciences
Major in Family and Consumer Sciences
Teaching Major in Vocational Family and Consumer Sciences
Department of Technology
Major in Industrial Technology
School of Nursing
Major in Nursing
School of Physical Education, Sport, and Exercise Science
Exercise Science Major in Physical Education
Minor in Coaching
Miller College of Business
Department of Information Systems and Operations Management
Major in Information Systems
College of Fine Arts
Department of Theatre and Dance
Major in Theatre (Pending ICHE approval)
Minor in Theatre
College of Sciences and Humanities
Department of Computer Science
Minor in Computer Applications
Department of Social Work
Major in Social Work
Teachers College
Department of Educational Psychology
Minor in Psychology of Human Development
Department of Elementary Education
Teaching Major in Elementary Education
GANTT Chart goes here…. Enclosure #2
Student Rights, Ethics, and Standards Committee 4/21/06
Campus Council 9/21/06
Academic Freedom and Ethics Committee 3/22/07
Task Force on the Beneficence Pledge 2/6/08
Senate Agenda Committee 2/11/08
University Senate Agenda
February 21, 2008
Enclosure #3
The Beneficence Pledge
By accepting the invitation to join Ball State University, I am accepting the rights and responsibilities inherent in a
community of scholars committed to teaching and learning.
As a member Members of the Ball State University Community . . .
I pledge to maintain high standards of scholarship and excellence
To strive for excellence; To work with students, faculty, and
staff to strengthen teaching and learning on campus.
I pledge to practice academic honesty
To model and uphold academic integrity, to honor their peers and
earn the trust and respect from all members of the community.
I pledge to act in a socially responsible way
To treat each person in the Ball State community with civility,
courtesy, compassion, and dignity; to respect the property and
environment of the campus.
I pledge to value the intrinsic worth of every member of the community
To strive To respect and learn from differences in people,
ideas, and opinions.
The Beneficence Pledge (Clean Copy)
Members of the Ball State University Community . . .
pledge to maintain high standards of scholarship and excellence
To work with students, faculty, and
staff to strengthen teaching and learning on campus.
pledge to practice academic honesty
To model and uphold academic integrity, to honor their peers and
earn the trust and respect from all members of the community.
pledge to act in a socially responsible way
To treat each person in the Ball State community with civility,
courtesy, compassion, and dignity; to respect the property and
environment of the campus.
pledge to value the intrinsic worth of every member of the community
To respect and learn from differences in people,
ideas, and opinions.
University Promotion and Tenure 12/4/07
Faculty Council 1/31/08
Senate Agenda Committee 2/11/08
University Senate Agenda
February 21, 2008
Enclosure #4
Proposed Changes to the University Promotion and Tenure Document
Item #1:
Current statement on term length for members of the University Promotion and Tenure Committee:
IV, 4.111: Seven tenured faculty, one representing each college, elected by the tenured and tenure-track faculty for
staggered 2 year terms.
Proposed Revision:
IV, 4.111: Seven tenured faculty, one representing each college, elected by the tenured and tenure-track faculty for
staggered 2 3 year terms.
(Faculty and Professional Personnel Handbook, Page 66)
Rationale:
Since there are 7 members to this committee, terms would turn over in 3 consecutive years as follows: 2 members
in year 1, 2 members in year 2, and 3 members in year 3.
Item #2
University Promotion and Tenure Document
I
Guidelines for Promotion and Tenure
1.
The evaluation of a faculty member’s eligibility for promotion or tenure shall be conducted in light
of the University Mission Statement and shall be based on evidence of a continuing pattern of
achievement throughout the faculty member’s professional career in the following areas:
1.1
Teaching;
1.2
Research, publication, creative endeavors, or other scholarly productivity Scholarship;
1.3
Service in a professional capacity.
Faculty and Professional Personnel Handbook, P. 59
II
Definitions
11.
Scholarship is the process of attaining new knowledge, creating a new work, or recreating/interpreting existing works, and disseminating the results. Generally this takes the
form of appropriate peer reviewed publications, presentations or exhibits, performances,
and grant proposals. Scholarship can occur in four areas: discovery, integration, application,
and teaching
11.1
The scholarship of discovery is traditional research and creative endeavors that
pursue and contribute to new knowledge for its own sake.
11.2
The scholarship of integration makes connections across disciplines bringing together
isolated knowledge from two or more disciplines or fields to create new insights and
understanding.
11.3
The scholarship of application applies knowledge to address significant societal issues.
11.4
The scholarship of teaching studies the development of knowledge, skill, mind,
character, and/or ability of others.
Faculty and Professional Personnel Handbook, P. 60
III
Policy Statements
1.11
At any step in the promotion process (Department Promotion and Tenure Committee;
department chairperson; College Promotion and Tenure Committee; academic dean;
Provost and Vice President for Academic Affairs) the first committee or individual not
recommending a faculty member favorably for promotion shall provide that faculty
member with a written statement delineating his or her strengths and weaknesses in each of
the areas of 1) teaching, 2) research, publication, creative endeavors, or other scholarly
productivity scholarship, and 3) service in a professional capacity. The committee or
individual may also suggest areas for improvement.
Faculty and Professional Personnel Handbook, P. 61
2.19
Before the end of the academic year, the Department Promotion and Tenure Committee,
after consultation with the department chairperson, shall provide each tenure-track faculty
member in its department with a written assessment of that faculty member’s work. This
assessment shall include an evaluation of strengths and weaknesses in each of the areas of
1) teaching, 2) research, publication, creative endeavors, or other scholarly productivity
scholarship, and 3) service in a professional capacity. The committee may also suggest
areas for improvement.
At any other step in the tenure process (department chairperson if his or her
recommendation is different from the Department Promotion and Tenure Committee;
College Promotion and Tenure Committee; academic dean; Provost and Vice President for
Academic Affairs) the first committee or individual not recommending satisfactory
progress for a faculty member shall provide that faculty member with a written statement
delineating his or her strengths and weaknesses in each of the areas of 1) teaching, 2)
research, publication, creative endeavors, or other scholarly productivity scholarship, and
3) service in a professional capacity. The committee or individual may also suggest areas
for improvement.
Faculty and Professional Personnel Handbook, P. 63
V. Academic Rank
2.
Advancement in rank is based on a continuing pattern of achievement throughout the faculty
member’s professional career in:
2.1
Teaching;
2.2
Research, publication, creative endeavors, or other scholarly productivity Scholarship;
2.3
Service in a professional capacity.
Faculty and Professional Personnel Handbook, P. 67
Policy for Evaluation of Research, Publication, Creative Endeavors, or Other Scholarly Productivity Scholarship
1.
Ball State University recognizes the importance of providing a climate in which professors pursue
independent or collaborative scholarly activities or creative endeavors. Further, such activity can include
grant proposal writing, discovery, interpretation of the results of research, or the use of different
technologies to enhance learning.
1.1
Departments will recognize and reward the four areas of scholarship: discovery, integration,
application, and teaching.
1.1 1.2 Each department or school shall define its own emphases and the appropriateness of each faculty
member’s scholarly productivity and creative endeavors.
1.21
Faculty shall NOT be required to participate in each of the four areas of scholarship.
1.2 1.3 Each faculty member shall communicate clearly to the chairperson or director his or her goals and
accomplishments which contribute to the departmental goals and emphases.
1.3 1.4 Each faculty member shall communicate clearly to the chairperson or director the appropriateness
of his or her creative endeavors and means of disseminating results of scholarly productivity. The
traditional methods of dissemination through refereed publications, presentations, exhibitions,
productions, concerts, and other recognized professional formats currently evolving will be
considered.
Faculty and Professional Personnel Handbook, P. 146
Faculty Council 1/31/08
Senate Agenda Committee 2/11/08
University Senate Agenda
February 21, 2008
Enclosure #5
Indiana Senate Judiciary Committee
SJR 7
Background Information:
Yesterday, January 8, 2008, SJR 7 was filed and sent to the Indiana Senate Judiciary Committee. The resolution
proposes a state constitutional amendment that says:
"Marriage in Indiana consists only of the union of one man and one woman. This Constitution or any other Indiana
law may not be construed to require that marital status or the legal incidents of marriage be conferred upon
unmarried couples or groups."
I would like to move that the Ball State University Senate strongly oppose the proposed amendment, SJR 7, to the
state constitution.
Rationale:
•
•
The amendment expresses intolerance and is against the principles of diversity, respect, tolerance and
freedom that are the foundations of a public university, or any university for that matter.
The amendment is contrary to the following objectives in the University's Strategic Plan
o Attract and retain highly productive faculty of national prominence. (Goal 2, Objective F).
Because of its lack of open-mindedness, the amendment will have a profound negative impact on
the university’s ability to attract and retain the best scholars. It will also be detrimental in attracting
and retaining open-minded students and staff.
Increase diversity of student, faculty, and staff populations and enhance the climate supporting
diversity. (Goal 4, Objective D).
The amendment is the antithesis of showing support for diversity. If an opportunity is given to
support tolerance and it is not taken, the non-action openly and subtlety supports intolerance.
It is the right thing to do.
Indiana University and Indiana State University Faculty Councils have already passed resolutions opposing
the amendment.
o
•
•
Rebecca Adams, Associate Professor
Department of Family and Consumer Sciences
AGENDA FOR
UNIVERSITY SENATE
March 27, 2008
4:00 p.m.
David Letterman Communication & Media
Building (LB), Room 125
I.
Roll Call
II.
Approval of the Minutes of the University Senate, February 21, 2008
III.
Announcements
A.
Next Scheduled Meetings
Senate Agenda Committee – April 14, 2008, 8:00 a.m., AT 202F
University Senate – April 24, 2008, 4:00 p.m., CM, Rm. 125 (Last meeting of 2007-08)
New Senators will be seated and first meeting of 2008-09 Senate will take place immediately
following the last meeting of the 2007-08 Senate. Elections for 2008-09 will take place at that
time.
B.
Diversity Policy Institute name change to Office of Institutional Diversity
IV.
Recognition of Deaths – Don O. Lyon, Charles (Wave) Myers
V.
Council/Committee Reports
A.
Governance and Elections Committee – David Pearson, Chairperson
B.
Faculty Council – Brien Smith, Chairperson
1.
UCC Subcommittee and UEC progress report – Sue Whitaker, Michael Spillman
C.
University Council – Adam Stegner, Chairperson
D.
Campus Council – Matthew Walker, Chairperson
VI.
Report by Chairperson of Senate – Bruce W. Hozeski (Enclosure #1 – Issues in the Senate System)
VII.
Questions Directed to the President
VIII.
Question and Answer Period
University Senate Agenda
March 27, 2008
Page Two
IX.
Unfinished Business
X.
New Business
A.
Graduate Education Committee revisions (University Senate Agenda, 3/27/08, Enclosure #2
B.
Changes to Salary Document (University Senate Agenda, 3/27/08, Enclosure #3)
XI.
Other Items
XII.
Adjournment
/mt
MINUTES OF THE FIFTH MEETING OF THE 2007-08 UNIVERSITY SENATE
Thursday, February 21, 2008
Members Present: 57
Members Absent: 17
1. The meeting was called to order by the chairperson of the University Senate, Bruce Hozeski, at 4:00 p.m. Roll
Call was taken by initialing the roster located at the entrance to CM 125.
Members Present: B. Adams, N. Ahmed, M. Brown, D. Chen, J. Clark, G. Crawley L. Deckers, J. Eflin,
F. Groom, M. Groover, M. Guntsche, M. Hawkins, B. Hozeski, K. Kalumba, C. Kapinus, T. King, J. Ledbetter,
M. Maggiotto, J. Manuel, L. Markle, W. McCune, M. McGrew, S. Meier, G. Murray, C. Munchel,
K. Neumann, J. Olesen, P. Parkison, C. Payne, D. Pearson, G. Reid, J. Rybarczyk, B. Smith,
K. Speirs-Neumeister, G. Stamp, R. Stankewitz, A. Stegner, F. Suppe, C. Walker, M. Walker, A. Wieseke,
B. Wills, T. Zivney, E. Zygmunt-Fillwalk
Substitutes: Ted Wolner for O. Dotson, Andy Morton for F. Hood, Amy Thomas for C. Lehnertz, Michael
Haynes for J. Murray, Mark Masse´ for M. Popovich, Sarojini Johnson for R. Rarick, Michael Pounds for
M. Steib
Members Absent: J. Cross, R. Dolon, K. Ellis, J. Gora, D. Haber, T. Hinds, S. Islam, M. Jameson, E. Kelly,
C. Marlow, J. McClure, B. Mills, W. Sharp, D. Shawger, P. Spengler, B. Umansky, C. Updike
2. A motion was made and seconded (Meier/Crawley) to approve the minutes of January 24, 2008.
The motion carried.
3. Committee Reports
A. Governance and Elections Committee – David Pearson, Chairperson
David reported that the committee will be working on the slate of officers and one member for the Senate
Agenda Committee. He requested that names for the slate of officers be e-mailed to him. He also
requested they contact the person they are nominating to inquire as to their willingness to serve, if elected.
He also encouraged the senators to contact him if they were interested in serving.
The committee is continuing their work on the editorial changes in the constitution. He thanked Marilyn
Buck for her help on this task.
B. Faculty Council – Brien Smith, Chairperson
Brien reported that the council met in January and they are on today’s agenda. He thanked the council for
the work that has been completed.
C. University Council – Adam Stegner, Chairperson
Adam reported that the council did not meet last month; however, they are examining old issues.
Shawn Meier, a SGA student representative, inquired about the issues under the Master Planning and
Facilities Committee that have been sent by SGA. Adam will check on these issues and report back to
Shawn.
University Senate Minutes
February 21, 2008
Page Two
D. Campus Council – Matthew Walker, Chairperson
Matthew reported that the council did not meet last month, but will meet next month to have committee
reports.
4. Report by the Chairperson of Senate – Bruce W. Hozeski (University Senate Agenda 1/24/08, Enclosure #1)
5. Questions Directed to the President
Bruce reported that President Gora sends her regrets for not being present at today’s meeting. The Foundation
board meets three times a year and is meeting today.
6. Question and Answer Period
There were no questions.
7. Unfinished Business
A. Beneficence Pledge (University Senate Agenda, 2/21/08, Enclosure #3)
A motion was made and seconded (Crawley/Wieseke) to place on the floor for discussion.
Gary Crawley, chairperson of the Task Force on the Beneficence Pledge, reported that the task force felt it
was necessary to have a positive statement. The group did depersonalize it based on discussion in the
faculty council as well as other meetings.
The motion to approve the Beneficence Pledge, carried.
8. New Business
A. Revisions to University Promotion and Tenure Document (University Senate Agenda, 2/21/08,
Enclosure #4)
Clare Chatot, Chairperson of the University Promotion and Tenure Committee, discussed both items.
A motion was made and seconded (PearsonAdams) to place Item #1, concerning membership changes, on
the floor for discussion.
The motion to approve Item #1, carried.
A motion was made and seconded (Smith/Adams) to place Item #2, concerning the addition of scholarship,
on the floor for discussion.
The motion to approve Item #2, carried.
University Senate Minutes
February 21, 2008
Page Three
B. Indiana Senate Judiciary Committee – SJR 7 (University Senate Agenda, 2/21/08, Enclosure #5)
Beckie Adams discussed the issue with the Senate.
A motion was made and seconded (Crawley/Wieseke) to approve the resolution. A paper vote was
requested:
39 - Yes, to approve resolution
6 – No
2 – Abstentions
The motion carried.
9. Other Items
There were no other items.
The meeting adjourned at 5:05 p.m.
March 27, 2008
Bruce W. Hozeski, Chairperson
/mt
Eva Zygmunt-Fillwalk, Secretary
GANTT Chart goes here…
Enclosure #1
Senate Agenda Committee 3/17/08
University Senate Agenda
March 27, 2008
Enclosure #3
POLICIES FOR ANNUAL SALARY ADJUSTMENTS FACULTY AND PROFESSIONAL PERSONNEL
(Sections with Proposed Changes)
4.5
Total remaining compensation adjustment dollars available for continuing personnel each year will be
distributed in ways established by majority vote of the continuing professional employees within each
salary unit, except for promotion money to be distributed in accordance with 3.1.
All subunits must, however, award no less than fifteen percent (15%) at least fifty percent (50%) of their
total increment funds for meritorious service in accordance with the subunit criteria. These "merit" funds
cannot be distributed on an "across the board" basis.
Meritorious service must be determined annually.
4.6
Criteria and processes shall be developed within each salary unit for salary administration and approved by
written ballot by a majority of a quorum of the members of each such unit who are eligible to vote.
Subunits must develop criteria consistent with their unit's criteria. These criteria and processes shall be
reviewed and approved annually at least every three years by the appropriate subunit head (e.g.,
chairperson, director, coordinator)39 and unit head (Dean, Vice President, Provost and Vice President for
Academic Affairs, President). The President or Provost and Vice President for Academic Affairs and the
University Salary and Benefits Committee must approve all criteria and processes for all units. In the event
that a salary unit’s or subunit’s criteria and processes are disapproved at any level, the disapproving
authority will make known to the salary unit or subunit the reasons for such action and suggest the
modifications needed for approval. The criteria and processes shall be made known in advance of salary
administration implementation. Discretionary awards need not be given to every individual. To be eligible
for a salary increment, an individual's performance must be deemed to be satisfactory by the salary subunit.
However, a faculty member's failure to receive a "satisfactory progress" recommendation in the tenure
review process is not necessarily a determination that his or her performance is unsatisfactory for salary
purposes.40
Salary units or subunits that do not develop have approved criteria and processes may will have all merit
and discretionary dollars withheld from them starting with the next salary increment. The Provost and Vice
President for Academic Affairs may grant a one-time waiver provided that the unit or subunit is making
satisfactory progress in developing new criteria and processes.
Page 130, Faculty and Professional Personnel Handbook
AGENDA FOR
UNIVERSITY SENATE
April 24, 2008
4:00 p.m.
David Letterman Communication & Media
Building (LB), Room 125
New Senators will be seated and the first meeting of 2008-09 Senate will take place immediately following the
last meeting of the 2007-08 Senate. Elections for 2008-09 will take place at that time.
I.
Roll Call
II.
Approval of the Minutes of the University Senate, March 27, 2008
III.
Announcements
A. Update on UEC and UCC Subcommittee progress
B. Constitutional Amendment Results (Enclosure #1)
C. Editorial Changes to Constitution (Enclosure #2)
IV.
Recognition of Deaths – Kenneth Bergman, J. Lee Dye, Gerald R. Showalter, Mary Schranz
V.
Council/Committee Reports
A.
Governance and Elections Committee – David Pearson, Chairperson
B.
Faculty Council – Brien Smith, Chairperson
C.
University Council – Adam Stegner, Chairperson
D.
Campus Council – Matthew Walker, Chairperson
E.
Annual Athletics Report, James Ruebel, NCAA/MAC Faculty Representative
VI.
Report by Chairperson of Senate – Bruce W. Hozeski (Enclosure #3 – Issues in the Senate System)
VII.
Questions Directed to the President
VIII.
Question and Answer Period
IX.
Unfinished Business
A.
Electronic Meetings Procedures for University Senate (Enclosure #4)
B.
X.
Student Academic Ethics Policy (Enclosure #5)
New Business
A.
Revision to Voting Procedures
Revision approved by Governance and Elections Committee 4/3/08
Voting procedures shall be “of the members present and voting” as defined in Robert’s Rules of
Order. In this process, “yes” and “no” votes are counted, while abstentions are not counted in the
total. Unless defined differently by the standing rules of the Senate or Robert’s Rules of Order,
motions pass by a simple majority of the votes cast. Voting by proxy is disallowed in this process.
To be added to the Standing Rules of the Senate
B.
Student Code Revisions (Enclosure #6)
XI.
Other Items
XII.
Adjournment
/mt
MINUTES OF THE SIXTH MEETING OF THE 2007-08 UNIVERSITY SENATE
Thursday, March 27, 2008
Members Present: 47
Members Absent: 21
1. The meeting was called to order by the chairperson of the University Senate, Bruce Hozeski, at 4:00 p.m. Roll
Call was taken by initialing the roster located at the entrance to CM 125.
Members Present: M. Brown, J. Clark, G. Crawley, L. Deckers, F. Groom, M. Groover, M. Guntsche, M.
Harvey, M. Hawkins, B. Hozeski, S. Islam, K. Kalumba, E. Kelly, T. King, J. Ledbetter, M. Maggiotto, L.
Markle, J. McClure, W. McCune, M. McGrew, G. Murray, K. Neumann, J. Olesen, P. Parkison, R. Rarick, G.
Reid, J. Rybarczyk, D. Shawger, B. Smith, K. Speirs-Neumeister, G. Stamp, R. Stankewitz, A. Stegner, F.
Suppe, B. Umansky, C. Walker, A. Wieseke, B. Wills, T. Zivney
Substitutes: Sue Whitaker for B. Adams, Michael Voss for K. Ellis, Danny Morton for F. Hood, John Dahlgren
for S. Meier, Mitch Whaley for D. Pearson, Mark Masse´ for M. Popovich, Michael Pounds for M. Steib, Kyle
Ellis for M. Walker
Members Absent: N. Ahmed, D. Chen, J. Cross, R. Dolon, O. Dotson, J. Eflin, J. Gora, D. Haber, T. Hinds,
M. Jameson, C. Kapinus, C. Lehnertz, J. Manuel, C. Marlow, B. Mills, C. Munchel, C. Payne, W. Sharp, P.
Spengler, C. Updike, E. Zygmunt-Fillwalk
2. A motion was made and seconded (Clark/Reid) to approve the minutes of February 21, 2008.
The motion carried.
3. Announcements
A. The April 24 meeting date will include two meetings: one for the last meeting of 2007-08, and one for the
first meeting of 2008-09. Elections will be the only agenda item for the first meeting of 2008-09. It will
begin immediately following the last meeting of 2007-08.
B. The Diversity Policy Institute has changed its name to the Office of Institutional Diversity
C. The deadline for submitting departmental votes on the constitutional amendment is next Thursday, April 3,
by 5:00 pm. No late votes will be accepted.
D. The Beneficence Pledge and the revisions to the University Promotion and Tenure document were both
approved by the Board of Trustees at their meeting on March 21. It will be documented in the next agenda
of the University Senate.
E. College elections forms are due in the Senate office tomorrow, March 28.
F. The Chairperson of the Senate read a letter from President Gora concerning SJR 7, which was passed by the
University Senate at their meeting in February (Attachment #1).
4. Recognition of Deaths – Don O. Lyon, Charles (Wave) Myers
5. Committee Reports
A. Governance and Elections Committee
The Chairperson of the Senate reported that Dave is not at today’s meeting, but he asked Bruce to make
two announcements; one is regarding the deadline for the amendment to the constitution. The other is
University Senate Minutes
March 27, 2008
Page Two
regarding nominations for the election of University Senate officers and the member to the Senate Agenda
Committee. Please consider nominating yourself or nominating someone else. Members were requested to
contact the individual regarding their willingness to serve prior to forwarding their name to the Governance
and Elections Committee.
The committee is continuing their work on the editorial changes to the constitution.
B. Faculty Council – Brien Smith, Chairperson
Brien reported that the Council met in February and is reviewing the Student Academic Ethics Policy. The
revisions from the Graduate Education Committee are on today’s agenda.
Brien yielded the floor to Sue Whitaker, Chairperson of the UCC Subcommittee, and Michael Spillman,
Chairperson of the Undergraduate Education Committee, to present an update regarding the progress of
UCC-21. (Power Point Presentation, Attachment #2)
Discussion ensued after the presentation and questions were presented to the two chairpersons.
C. University Council – Adam Stegner, Chairperson
Adam reported that the council met last month and had a report from the task force on professional
personnel. The Council voted to form an investigative task force to look at specific issues regarding
professional personnel. The recommendations will be routed through the University Council and then
through the governance system.
D. Campus Council – Matthew Walker, Chairperson
Matthew reported that the council did not meet last month, but will meet for their last meeting in April to
elect officers.
6. Report by the Chairperson of Senate – Bruce W. Hozeski (University Senate Agenda 3/27/08, Enclosure #1)
Most items have progressed through the senate system; however, some items still need attention. The Student
Senate resolutions will be reviewed by the Master Planning and Facilities Committee this next week.
7. Questions Directed to the President
The President was not in attendance at today’s meeting.
8. Question and Answer Period
There were no questions.
9. Unfinished Business
There was no unfinished business.
10. New Business
A. Graduate Education Committee revisions (University Senate Agenda, 3/27/08, Enclosure #2)
University Senate Minutes
March 27, 2008
Page Three
A motion was made and seconded (Stegner/Kelly) to place on the floor for discussion.
John Scheib, Chairperson of the Graduate Education Committee, discussed the item with the Senate
members.
The motion carried to approve the revisions to the Graduate Education document.
B. Changes to Salary Document (University Senate Agenda, 3/27/08, Enclosure #3)
A motion was made and seconded (Kelly/Guntsche) to place on the floor for discussion.
Provost Terry King discussed the issue with the Senate.
A motion was made and seconded (Zivney/McClure) to send it to the Salary and Benefits Committee for
review and discussion.
The Provost indicated his willingness to attend the next Salary and Benefits Committee to discuss it, as
there is a timeline issue involved as well.
The motion to forward the document to the Salary and Benefits Committee carried.
11. Other Items
There were no other items.
The meeting adjourned at 4:55 p.m.
April 24, 2008
Bruce W. Hozeski, Chairperson
/mt
Eva Zygmunt-Fillwalk, Secretary
University Senate Agenda
April 24, 2008
Enclosure #1
UNIVERSITY SENATE AMENDMENT – VOTING RESULTS – APRIL 3, 2008
REVISIONS OF COMMITTEE MEMBERSHIP/RESPONSIBILITIES
YES
Academic Affairs
Business Affairs
Information Technology
Student Affairs
University Advancement
Enrollment, Marketing, and
Communications
SUB TOTALS
NO
ABSTAIN
33
44
52
0
4
0
56
9
5
26
0
2
TOTAL
231
Family/Consumer Sciences
Technology
Military Science
Nursing
SPESES
Wellness/Gerontology
SUB TOTALS
27
8
2
28
32
5
0
0
0
1
0
0
0
0
6
0
0
0
Architecture
Landscape Architecture
Urban Planning
SUB TOTALS
16
11
3
Accounting
Economics
Finance and Insurance
Info.Syst/Oper.Mgmt.
Marketing/Management
SUB TOTALS
11
13
6
1
0
0
0
0
7
16
0
0
Information/Comm.Sciences
Communication Studies
Journalism
Telecommunications
SUB TOTALS
6
11
22
20
Art
Music
Theatre/Dance
SUB TOTALS
25
29
15
Anthropology
Biology
Chemistry
Computer Science
Criminal Justice/Criminology
6
16
14
6
10
109
0
0
0
0
0
1
31
54
0
0
0
0
0
0
0
0
59
0
1
0
0
0
0
70
0
0
0
2
0
4
1
0
0
3
English
Geography
Geology
History
Mathematical Sciences
Modern Languages/Classics
Natural Resources
Philosophy/Religious Studies
Physics and Astronomy
Physiology/Health Science
Political Science
Psychological Science
Social Work
Sociology
Speech Pathology/Audiology
SUB TOTALS
Counseling Psychology
Educational Leadership
Educational Psychology
Educational Studies
Elementary Education
Special Education
Burris Laboratory School
SUB TOTALS
TOTALS
20
0
0
6
1
1
25
16
8
8
11
15
14
19
6
8
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
2
1
224
8
0
0
13
16
23
12
43
0
0
0
0
0
0
0
0
0
0
115
784
YES
11
NO
98
ABSTAIN
893
TOTAL
Governance and Elections Committee 4/17/08
Senate Agenda Committee (pending committee approval) 4/14/08
University Senate Agenda
April 24, 2008
Enclosure #2
EDITORIAL REVISIONS TO THE
CONSTITUTION OF THE UNIVERSITY SENATE1
Preamble
The purpose of this Constitution is to establish an orderly process whereby the
academic-related groups may share in the determination of educational policy to the end
that the purposes of Ball State University may be fully realized. The Senate is advisory to
the President and the Board of Trustees. Organization for policy formation is not to be
confused with administrative organization. the purpose of the latter being to designate
clearly the responsibility and authority for performing certain institutional tasks that are
dictated by accepted policy.
I Duties and
Responsibilities
1. The University Senate shall serve as the agency body with primary responsibility
for formation of educational policy at Ball State University.
1.1 It has primary responsibility for decisions on the following matters of
educational policy, subject to review and acceptance or rejection by the President
and/or Board of Trustees:
1.11
Standards for admission, selection, and retention of students;
1.12
Curricular requirements;
1.13
Instructional standards;
1.14
Requirements for granting of degrees;
1.15
Standards of academic freedom and professional responsibility.
1.2 It may advise the President and the Board of Trustees on the following matters of
institutional policy:
1.21
Appointment, promotion, tenure, and dismissal of faculty members and
professional personnel and programs of faculty and professional personnel
welfare, such as salaries, insurance, and special leave;
1.22
Selection and removal of the President and principal academic officers
having University-wide responsibilities as well as the creation or abolition
of such offices;
1.23
Major issues affecting current or projected budget decisions, and
expenditures of funds allocated to instruction and academic or instructionrelated research;
1.24
Selection and retention of departmental and unit Chairpersons and
collegiate deans; and
1.25
Principles and guidelines for other educational matters related to the
mission and goals of the institution.
1.21
1.22
1.23
1.24
1.25
1.26
Appointment, promotion, tenure, and dismissal of faculty members and
professional personnel;
Programs related to faculty and professional personnel welfare such as
salaries, insurance, and special leaves;
Selection and removal of the President and principal academic officers
having University-wide responsibilities as well as the creation or abolition
of such offices;
Current or projected budget decisions, and expenditures of funds allocated
to instruction and academic or instruction-related research;
Selection and retention of departmental and unit Chairpersons and
collegiate deans; and
Principles and guidelines for other education matters related to the
mission and goals of the institution.
1.3 The University Senate shall transmit its minutes, decisions, and policy
recommendations to the President. The President will provide the Board of Trustees
with the minutes of all University Senate meetings and will inform the Board of
Trustees of University Senate actions. The President will take to the Board all
University Senate actions which require approval by the Board.
2. The University Senate may delegate such tasks and activities as it sees fit to its
Councils and Committees but shall itself remain charged with the following duties and
responsibilities:
2.1 To promote through all possible means the open and continuing discussion
within the University of both broad educational questions and specific matters
of academic concern;
2.2 To serve as the final forum for determining an official opinion representing the
academic community of the University on any issue affecting educational policies
or the status and well-being of the faculty and professional personnel;
2.3 To review expeditiously all policies and actions taken by its Councils and
Committees, or forwarded to it by departments, colleges, and other governance
units, and to make a specific disposition of each item as follows:
2.31
Approval of it as received whenever the item is found to conform to
established guidelines and principles;
2.32
Return of it to the originating body with a clear written explanation of why
it cannot be accepted in its existing form; or
2.33
Referral of it to another governance unit, e.g., Council or Committee,
governance unit to resolve any conflicts or uncertainties arising from
possible effects on other programs or units; and
2.34
To ensure through continuous monitoring that all operations and activities
of the governance system of the University function effectively and to take
all actions necessary to maintain or restore sound functioning.
3. University policies in all matters concerned with educational programs and with
professional status and well-being take precedence over policies developed by
individual academic or governance units.
3.1 In cases where flexibility is permissible or desirable, the University Senate shall
develop and approve guidelines and principles of procedure, approving policies
developed by departments, colleges, and other governance units that conform to
the guidelines and principles, or approving policies as desirable variants to
guidelines and principles.
3.2 Where no University policy exists, and no statement of guidelines or principles
on a matter has been approved for use by departments, colleges, and governance
units, those units may develop their own policies, the University Senate merely
reviewing them to make certain they are fair and open in procedure and
application, and making them a matter of record.
3.3 In cases where departments, colleges, and other governance units have developed
policies on a matter subsequently made the subject of a University policy, the
University policy shall prevail, and the colleges and other governance units must
bring their policies into conformity with the University policy within an established
reasonable time.
II Membership
1. Membership in the University Senate shall consist of the following elected and
ex officio representatives:
1.1 By virtue of their offices the President of the University, the Provost and Vice
President for Academic Affairs, the Chairpersons of the three Councils of the
University Senate, and one academic dean selected annually by all such deans to
represent them;
1.2 A total of forty-nine one regular faculty representatives, one elected regular
faculty representative from each department for staggered two-year terms;
1.3 A total of two contract faculty elected for staggered two-year terms by and from
the full-time contract faculty with a minimum of three years of full-time, continual
service to the university;2
1.4 A total of six One professional personnel representatives, one each elected by and
from the six each professional personnel areas, for staggered two-year terms. The
electorate in each unit shall be the professional personnel on tenure, tenure-track,
or continuing contracts. For purposes of participation in the governance system,
faculty with primary assignment in one of the six professional areas shall be
defined as professional personnel.
1.5 By virtue of their offices the President of the Student Government Association; the
President of the Student Senate, the President Pro Tempore of the Student Senate,
one graduate student elected by the graduate student body at large, and six
undergraduate students elected by the student body at large for one-year terms. In
the case of vacancies the President of the Student Government Association shall
appoint students to best represent the diverse student population at Ball State
University.
1.6 Needed adjustments will be made whenever changes occur in the number of units.
2. No person except students may serve more than three consecutive full terms as an
elected member of the Senate.
3. All elections of faculty and professional personnel representatives to the University
Senate will be conducted by the units which they represent under the supervision of the
Governance and Elections Committee. Student representatives will be appointed by
the Student Government Association. Appointments shall be made and elections shall
be held by 15 March3 each year for Senators to be seated in the fall.
4. Ex officio and elected members of the Senate have full voting rights in University
Senate and on University Senate standing Committees. Any member of the University
Senate who is unable to attend one or more of its sessions may designate an alternate
from the same unit for such meetings. The alternate must register with the Secretary of
the Senate before the start of the meeting to be eligible to participate and vote.
5. Resignations from the Senate must be submitted in writing to the Secretary of the
Senate and contain a specific date of effectiveness.
6. If an elected senator is unable to discharge his or her obligations, the electorate of the
unit concerned may by majority vote request the Governance and Elections Committee
to declare the seat vacant.
7. When a faculty or professional personnel position is vacated in the Senate, a
replacement will be elected to complete the original term through the same process
used for electing the vacating representative. The person chosen as a replacement will
be eligible for later election to another full term.4 When a student position is vacated in
the Senate, a replacement will be appointed by the President of the Student
Government Association.
8. The University Senate reserves the right to determine the eligibility of its members in
accordance with this Constitution.
9. Student members must meet eligibility requirements in accordance with the bylaws of
the Student Government Association.
III Structure and
Organization5
1. The University Senate shall have three elected officers, chosen by majority vote
of the newly elected Senate to serve one year terms, who must be elected members
and not ex officio members of the Senate. After the completion of Senate Senator
elections in the spring, a special session of the Senate will be convened no later than 30
April for the purpose of electing Senate officers and members of Senate standing
Agenda Committee. Those eligible to vote during this session will be newly elected
Senators and sitting Senators who have one year remaining in their current term.
Newly appointed and elected officers and Committee members will be seated in the
fall, and current-sitting officers will continue to serve until the fall.
1.1 The Chairperson shall conduct all meetings of the Senate, serve as Chairperson of
its Agenda Committee, and represent the University governance system at the
highest level. To the President of the University and the Board of Trustees. A
parliamentarian shall be named each year by the Chairperson.
1.2 The Vice Chairperson shall serve in all capacities as assistant to the Chairperson,
as presiding officer whenever the Chairperson is unable to perform the duties of
the office, shall serve as Vice Chairperson of the Agenda Committee, and as
Chairperson of the Governance and Elections Committee.
1.3 The Secretary shall maintain and preserve all records of the Senate and
governance system, assisted by a permanent Under Secretary designated by the
Provost and Vice President for Academic Affairs, and shall serve as Secretary of
the Agenda Committee.
2. Two standing Committees of the Senate shall be: the Agenda Committee, and
Governance and Elections Committee.
2.1 Agenda Committee6
2.11
The membership of the Committee shall consist of: eleven individuals: by
virtue of their offices the Provost and Vice President for Academic Affairs,
ex officio, or a designee; the Chairperson, Vice Chairperson, and Secretary
of the Senate; the Chairpersons of the Faculty Council, University Council
and Campus Council; the President Pro Tempore of the Student Senate;
and three elected members of the Senate chosen by the body, for staggered
two year terms.
2.2 Governance and Elections Committee
2.21
The membership of the Committee shall consist of fourteen the following
individuals: seven one faculty members, one representing each college,
elected by and from the Faculty Council for staggered two year terms; one
academic dean chosen by all such deans for a two year term; two
professional personnel, elected by and from the University Council for
staggered two year terms; one student, elected by and from the Campus
Council for a one year term; the President of the University, ex officio, or
a designee; the President of the Student Government Association, ex
officio, or a designee; and the Vice Chairperson of the Senate, who shall
serve as Chairperson of the Committee. A Secretary shall be elected by
the Committee each year.
3. In addition to its two standing Committees the Senate may form such ad hoc
Committees or task forces as it deems necessary for carrying out its responsibilities.
No ad hoc Committee or task force may continue in existence longer than twelve
months unless its life is specifically extended by the Senate.
4. Other Operating Procedures7
4.1 All Councils and Committees will submit their minutes and policy
recommendations to the Agenda Committee Office of the University Senate.
4.2 Policy recommendations shall require a simple majority vote of those present and
voting to become the official recommendation of the University Senate. These
recommendations shall become official when the minutes are approved.
4.3 All existing educational policies approved by previous Senates will remain in
effect until they are changed by appropriate action of the University Senate.
4.4 At least four meetings shall be scheduled each semester during the academic year.
The calendar shall be established by the Agenda Committee.
4.5 The Senate may adopt for continuing or annual use such rules of procedure for
conducting its or all University governance business as it deems appropriate.
must approve the Standing Rules of the Senate at the first meeting of the academic
year.
4.6 A quorum shall consist of a majority of the membership total, including the ex
officio members. Ex officio members shall count toward creating a quorum.
4.7 Any proposed changes made in to the Faculty and Professional Personnel
Handbook which fall within the purview of the Senate must be considered
approved by the Senate.
IV University
Councils and
Committees
1. The Senate shall maintain three University Senate Councils – the Campus
Council, the Faculty Council, and the University Council – to assist the
University Senate in forming educational policies. The three University Senate
Councils shall maintain the following standing Committees:
1.1 Campus Council: Events Programming and Scheduling, Public Safety, Student
Activities, Student Center, Student Financial Assistance, Student Rights, Ethics and
Standards;
1.2 Faculty Council: Academic Freedom and Ethics, Contract Faculty, Creative Arts,
Creative Teaching, Graduate Education, Instructional Media Support, Library,
Professional Education, Salary and Benefits, Special Leave, Teaching Evaluation,
Undergraduate Education, University Grade Appeals, University Promotion and
Tenure;
1.3 University Council: Academic Assessment and Institutional Research,
Admissions and Credits, Athletics, Extended Education, Financial and Budgetary
Affairs, Information Technology, International Programs, Judicial, Master Planning
and Facilities, Publications and Intellectual Properties, and Research.
2. The establishment of new University Senate Councils and Council Standing
Committees shall be recommended to the Senate by the Governance and Elections
Committee.
3. The membership of each Council will elect by majority vote a Chairperson, Vice
Chairperson and a Secretary for a one year term who will constitute the Executive
Committee responsible for the following:
3.1 Proposing assignments to each of the standing Committees on the Councils;
3.2 Preparing an agenda for each meeting of the Councils;
3.3 Receiving and forwarding recommendations or issues approved by each Council.
4. The Chairperson for the Campus Council shall be a student; the Chairperson for the
Faculty Council shall be a faculty member; and the Chairperson of the University
Council shall be a professional personnel member.
5. The duties of University Senate Councils and Council Committee officers shall be as
follows:
5.1 The Chairperson shall conduct all meetings of the Council or Committee, provide
leadership and coordination to the work of the body, and represent the body before
others units of the governance system;
5.2 The vice-Chairperson shall serve as assistant to the Chairperson and as presiding
officer in the Chairperson’s absence:
5.3 The Secretary shall take the minutes of the Council or Committee and distribute
them as directed, and shall serve as presiding officer in the absence of a Vice
Chairperson whenever the Chairperson is unable to perform the duties of the
office.
6. Ex officio members shall not vote or hold office on Councils or Council Committees.
7. Each Council shall have the power to establish, on a temporary basis, ad hoc
Committees to inquire into a specific issue or topic related to its responsibilities and
not under the jurisdiction of a Standing Committee. Such ad hoc Committees shall be
established by resolution of the entire Council, which shall specify the membership
and duration of the ad hoc Committee. Each ad hoc Committee shall have a majority
of its membership from Council members.
8. All actions of University Senate Councils and Council Standing Committees which
establish or alter educational policy shall be referred to the University Senate for
approval. Other actions not involving a change in educational policy shall be
forwarded to the appropriate administrative officer. Implementation of such action is
the responsibility of the administrative officer in accordance with University
procedures.
9. All actions of University Senate Councils and Council Standing Committees are
subject to review by the University Senate. Such action may be initiated by the
Agenda Committee or by a senator on the floor of the Senate supported by a majority
of the members present and voting.
10. Any three members of a University Senate Council or Council standing Committee
may petition the Chairperson of that Council or Committee to call a meeting of the
that body.
11. Meetings of Councils, Committees, and Subcommittees are open meetings unless the
Chairperson announces in advance that a closed meeting is to be held for the purpose
of discussing sensitive or personnel issues. Visitors may attend open meetings but are
not permitted to participate unless invited to do so.8
12. A quorum is a majority of the voting members serving on a Council or Committee.
13. Each Council or Committee shall make submit a written summary report of its
activities at the end of each academic year to the Office of the University Senate.
14. Each Council or Committee shall transmit eight copies of its minutes, the summary
report, and also all bylaws and operating procedures adopted by the body to the office
of the University Senate to be distributed to: as follows: the Office of the President,
the Chairperson of the Council, and the Executive Secretary of the Council, and five
copies to the Under Secretary of the University Senate, who shall forward one copy
each to the Chairperson, Vice Chairperson, Secretary of the University Senate, the
President of the Student Government Association, and the Ball State University
Archives maintained by the University Libraries. However,
The minutes of the Academic Freedom and Ethics Committee and the University
Promotion and Tenure Committee insofar as they concern confidential personnel
recommendations shall be distributed instead to the President, the appropriate Vice
President, and the Chairperson of the Faculty Council.9
15. University Senate Council or Committee members who cannot attend a meeting may
with the concurrence of the Chairperson arrange to have an informed substitute attend,
provided that such substitute was eligible at the time of the original appointment or
election to be appointed or elected from or representing the same constituency, if any.10
A substitute may participate in the deliberations of the body and may vote, but only
after proper registration with the Secretary of the body before the start of the meeting.
When a position is vacated in the University Senate Councils, or Committees within
the governance system, a replacement will be selected to complete the original term
through the same process used for selecting the vacating representative. The person
chosen as a replacement will be eligible for later selection to another full term.11
16. University Senate Councils or Committee members who establish a pattern of absences
from official meetings, thus depriving their unit or constituency of representation, may
be replaced upon the recommendation of the Chairperson or the written request of at
least one-third of the membership of the Committee or Council affected. Such
recommendation or request shall be made to the Chairperson of the Governance and
Elections Committee. After review by the Governance and Elections Committee, and
being satisfied that appropriate notification to those involved has been made, the
Governance and Elections Committee shall declare the position vacant and will initiate
appropriate replacement procedures.12
17. The word “colleges” in this document refers to the following seven colleges: College
of Applied Sciences and Technology; College of Architecture and Planning; Miller
College of Business; College of Communication, Information, and Media; College of
Fine Arts; College of Sciences and Humanities; and Teachers College.13
V Amendments14
This Constitution can be amended in the following manner: (1) presenting a written
statement of the proposed amendment at a regular meeting of the University Senate and
then at the next regular meeting of the University Senate securing a majority vote of those
present and voting. If the proposed amendment receives such a majority vote, it will then
be distributed to all faculty and professional personnel units; (2) securing approval of the
proposed amendment by a two-thirds vote of all those present and voting at meetings held
within the faculty and professional personnel units within sixty calendar days of
notification for a unit meeting to be held, with vote results from each unit to be reported
promptly by the unit Chairperson/Head to the Provost and Vice President for Academic
Affairs; and (3) securing the approval of the University Board of Trustees for the proposed
amendment.
Task Force on Electronic Meetings 4/8/08
Senate Agenda Committee 4/14/08
University Senate 4/24/08
Procedures for an emergency synchronous e-meeting for the University Senate
1.
2.
3.
4.
5.
6.
7.
8.
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The Senate will include in its standing rules each year a provision for the electronic mode to be used during
synchronous e-meetings.
The standing rules of the Senate will be followed. For example, as with regular senate meetings all
motions must be seconded and passed. Special modifications are needed to accommodate electronic
forums.
Starting the meeting: The chairperson will send an e-mail to all senators notifying them that the official
start of the meeting will begin on a particular date at least three business days in the future.
This notification will include an agenda, times to begin and end the meeting, and links to all other materials
necessary to conduct the anticipated meeting, such as electronic forum, reading materials, reports from
officers, and minutes from the previous meeting.
At the specified time, senators shall register to establish a quorum. Substitutes must register their names
and for whom they are substituting.
Once a quorum is reached, as defined by the standing rules of the Senate, the chairperson may begin the
meeting.
The names of senators and contact information for the specified forum will serve as the basis of the
“meeting roster,” and these senators constitute the deliberative assembly. The roster must be included in
the minutes.
The chairperson announces that a quorum has been reached, lists the names of the senators, and starts the
meeting. It is assumed that once the meeting begins the quorum is maintained until the chairperson
announces that the meeting is adjourned. To be considered “present” at a meeting means that one has
access to a computer and access to the ongoing messages during the time of the meeting. Therefore, being
present is defined as having the ability, electronically, to follow the on-going conversation of the meeting
and participate fully over the meeting time.
Senators who were not a part of the opening quorum may participate in the meeting, respond to the
electronic discourse, and vote as appropriate after being added to the meeting roster.
The meeting will automatically adjourn at the stated time unless a senator makes a motion to extend the
meeting and the motion is passed.
The chairperson will officially declare the meeting is adjourned after a motion to adjourn has passed.
Senators in the deliberative process shall structure their messages with the following sections: a) a heading
indicating motion number; b) whether they are “for,” “against,” or asking for a “point of information”; and
c) a closing to the message including the senator’s name. Each message must pertain to the motion under
consideration.
Senators may electronically comment upon and respond to others’ statements, but all messages must be
addressed to the chairperson and accessible to all senators.
All motions are recorded in the minutes.
The chairperson must “recognize” individual senators to speak since simultaneous messages would bring
disorder to a synchronous meeting. Contributions should be succinct.
Secondary motions (including point of information inquiries) are addressed in the order they are received.
A legitimate point of order may interrupt the proceedings. The chairperson would send out a message
explaining the “interruption.” All messages that arrive while the “point of order” is addressed are set aside
until the “point of order” is settled. If the “point of order” ruling is appealed by a senator, the chairperson
will temporarily suspend discussion on the motion until a final ruling is made by vote of the senate as a
whole.
General rules for voting: senators will forward their votes electronically to all participating senators,
including the chairperson, who will tabulate them. Eligible senators may vote “yes,” vote “no,” or abstain.
Votes will be structured in the following manner: a) a heading indicating motion number; b) whether they
vote “yes,” vote “no,” or abstain; and c) a closing to the message including the senator’s name. A
numerical majority of those present and voting must vote “yes” to pass an item unless otherwise mentioned
by Robert’s Rules (e.g., a motion to end debate requiring two-thirds). Abstentions do not count as a vote.
18.
The chairperson will allow sufficient time for senators to cast their votes. The numerical results of all evotes will be entered in the minutes of the next regularly scheduled meeting, but no senator identification
on votes will be preserved.
The secretary and undersecretary of the Senate will take the electronic record and produce the minutes of
the meeting. If available, time/date stamps will be used when preparing the minutes.
Glossary:
E-meeting would include listservs, blackboard discussion boards, e-mail, etc.
Synchronous e-meeting: a meeting for which the senators are in multiple physical locations and are all participating
simultaneously. Listservs and Blackboard chat are examples a synchronous meeting forum. Since e-mail is
inherently an asynchronous forum, it cannot be used to conduct synchronous meetings.
Procedures for an emergency asynchronous meeting for the University Senate
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Starting the meeting: The chairperson sends an e-mail to all senators notifying them that the official start of
the meeting will begin on a particular date at least three business days in the future.
This notification will include an agenda and links to all other materials necessary to conduct the anticipated
meeting, such as electronic forum, reading materials, reports from officers, and minutes from the previous
meeting. The chairperson will ensure that the text of a proposed motion is clear and unambiguous and that
explanations and reasons for any suggested actions are provided. The agenda must specify a sign-in period
to establish the quorum, the start and end dates for discussion, and a time period for voting. The time
period for voting shall be no less than 24 hours and no more than 72 hours. The act of forwarding the
motion to the senators is the “stating of the question on the motion.”
On the specified date, in order to establish a quorum, senators shall reply stating that they are “ready to
meet and will be available to vote” during the meeting and voting periods specified by the chairperson.
Although a specific start time is not necessary, the chairperson shall indicate that all senators should reply
within the specified period that they are participating in the meeting.
Since a quorum is necessary to conduct business, a quorum is defined by the standing rules of the Senate.
Once a quorum is reached (as defined by the number of senators stating that they are participating), the
chairperson may begin the meeting. If, on the other hand, a quorum is not reached the chairperson may
either extend the participation deadline and/or inform all senators through e-mail of an alternative meeting
or voting period. Senators without access to the specified forum should designate a substitute to act on
their behalf. Should a senator be unable to designate a substitute, the senator waives the right to participate.
The names of senators and contact information for the specified forum will serve as the basis of the
“meeting roster,” and these senators constitute the deliberative assembly.
The chairperson announces that a quorum has been reached, lists the names of the senators, and starts the
meeting. It is assumed that once the meeting begins the quorum is maintained until the chairperson
announces that the meeting is adjourned. Although not all senators may be constantly following the
discussion and responding immediately to the conversation that unfolds during the e-meeting, it is the
responsibility of each senator to periodically engage in the meeting process. To be considered “present” at
a meeting means that one has access to a computer and access to the ongoing messages during the time of
the meeting. Therefore, being present is defined as having the ability, electronically, to follow the on-going
conversation of the meeting and participate fully over the meeting time.
Senators who were not a part of the opening quorum may participate in the meeting, respond to the
electronic discourse by asking the chairperson to add their names to the meeting roster, and vote as
appropriate.
The chairperson shall set an end date with the idea that all senators shall have sufficient time to participate
in the electronic discussion. A proposed time for the vote to begin will be designated. The meeting will
not end prior to the announced deadline. Should a senator make a motion to extend the meeting, the chair
has the discretion to grant an extension of no less than 24 hours and no more than 72 hours to allow
complete discussion of the issue(s). During the extension, the meeting may be adjourned by a formal
motion or by the chairperson declaring that the business of the meeting is completed. The vote
automatically moves to the end of the extension period.
Senators in the deliberative process shall structure their messages with the following sections: a) a heading
indicating motion number; b) whether they are “for,” “against,” or asking for a “point of information”; and
c) a closing to the message including the senator’s name. Each message will be limited to a single motion.
Senators may electronically comment upon and respond to others’ statements, but all messages must be
addressed to the chairperson and accessible to all senators.
Seconds to motions are not required since time is more flexible in asynchronous e-meetings. All motions
are recorded in the minutes.
There is no need to “recognize” individual senators to speak since simultaneous messages would not bring
disorder to an asynchronous meeting. Input, however, is limited to no more than 1,000 words (a short
message rule) and shall not include attachments.
Subsequent motions are addressed in the order they are received, according to their respective time stamps.
A legitimate point of order may interrupt the proceedings. The chairperson would send out a message
explaining the “interruption.” All messages that arrive while the “point of order” is addressed are set aside
until the “point of order” is settled. If the “point of order” ruling is appealed by a senator, the chairperson
14.
15.
will temporarily suspend discussion on the motion until a final ruling is made by vote of the committee as a
whole.
General rules for voting: senators will forward their votes electronically to all participating senators,
including the chairperson, who will tabulate them. Eligible senators may vote “yes,” “no,” or “abstain.”
Votes will be structured in the following manner: a) a heading indicating motion number; b) whether they
vote “yes,” vote “no,” or abstain; and c) a closing to the message including the senator’s name. A
numerical majority of those senators present and voting must vote “yes” to pass an item unless otherwise
mentioned by Robert’s Rules (e.g., a motion to end debate requiring two-thirds). Abstentions do not count
as votes. The numerical results of all e-votes will be entered in the minutes of the next regularly scheduled
meeting, but no senator identification on votes will be preserved.
The secretary and undersecretary of the Senate will take the electronic record and produce the minutes of
the meeting. Time/date stamps are used when preparing the minutes.
Glossary:
E-meeting would include listservs, blackboard discussion boards, e-mail, etc.
Asynchronous e-meeting: a meeting for which the senators are in multiple physical locations and are not all
participating simultaneously. E-mail and Blackboard discussion boards are examples of asynchronous forums.
RATIONALE FOR RULES AND POLICIES FOR EMERGENCY E-MEETINGS
All handbooks and guides for conducting committee business by electronic means state that Roberts’ Rules of Order should
be followed as much as possible, with adjustments as necessary to accommodate the logistical requirements inherent in such a
medium. The basic guiding philosophy in making such rules and adjustments shall continue to be to allow all members a fair
and reasonable opportunity to participate, to protect the rights of a minority to express their views, and to provide the means for
a body to make decisions after a thorough discussion. For example, in a traditional meeting of the University Senate the
chairperson recognizes only one senator to speak at a time; in a synchronous e-meeting (one with all senators participating online simultaneously), several members might send messages simultaneously and the chair would need to intervene to decide
which message shall have priority in being considered.
If circumstances do not allow a synchronous e-meeting to be convened, then the Senate may need to resort to an asynchronous e-meeting (one in which not all senators are participating on-line at the beginning of the meeting or at any one
particular time during the course of the meeting.) During such a meeting extra time must, therefore, be allowed for senators
who are not on-line continuously to catch up with the flow of messages. For similar reasons not all senators will be able to
vote at the same time and a voting period must be announced sufficiently long to give all senators the chance to vote
electronically.
A traditional meeting as described by Roberts’ Rules of Order with all senators present in the same room at the same time
is the most efficient way to conduct official business quickly and effectively. For this reason, such a meeting is preferable
when conveners wish to transact Senate business using the shortest possible meeting time.
However, if it is not possible to assemble all senators (or at least a quorum of them) together in the same physical space,
then a synchronous e-meeting would be the second preference in terms of efficiency of action. Because senators would be in
various physically separate locations and because moderating simultaneous e-messages by participants is more complex and
burdensome for the presider, a synchronous e-meeting may take somewhat longer to transact business compared to a traditional
meeting. However, because all senators would be on-line and participating in real time, such a meeting could still be
reasonably efficient.
A third alternative, an a-synchronous e-meeting must necessarily take longer, probably days instead of hours, because the
participating senators would not necessarily be engaged continuously or simultaneously. The chief virtue of such a meeting is
expediency: when circumstances do not allow a quorum of senators to meet together in the same room nor even at the same
time, it does allow a format for conducting official business. The essential criterion for convening an emergency asynchronous
e-meeting is that the agenda item must be truly urgent, requiring attention before the next scheduled meeting of the Senate.
Because a meeting in this format will take longer to complete, all participants should strive to avoid wasting time. For
example, a participant should carefully draft and revise an e-mail message before sending it to be considered by the meeting.
It is suggested that the Senate decide upon the electronic medium to be used for its e-meetings before scheduling such
meetings, ensure that all senators have access to the chosen medium and are familiar with its operation, and conduct a trial
meeting to reveal any technological or ergonomic problems. As senators become more familiar with the nature of e-meetings,
some modification of these rules may be necessary or beneficial.
Faculty Council 4/3/08
Senate Agenda Committee 4/14/08
University Senate Agenda
April 24, 2008
Enclosure #5
VII.
STUDENT ACADEMIC ETHICS POLICY
7.1
Introduction.
Honesty, trust, and personal responsibility are fundamental attributes of the University community.
Academic dishonesty by a student will not be tolerated, for it threatens the foundation of an institution
dedicated to the pursuit of knowledge. To maintain its credibility and reputation, and to equitably assign
evaluations of scholastic and creative performance, Ball State University is committed to maintaining a
climate that upholds and values the highest standards of academic integrity.
7.2
Academic Dishonesty.
Academic dishonesty involves violations of procedures which protect the integrity of the coursework
completed by a student.
Academic dishonesty includes, but is not limited to the following:
7.2.1 Violations of procedures which protect the integrity of a quiz, examination, or similar evaluation,
such as:
a.
Possessing, referring to, or employing open textbooks or notes or other devices not
authorized by the faculty member;
b.
Copying from another person’s paper;
c.
Communication with, providing assistance to, or receiving assistance from another person
in a manner not authorized by the faculty member;
d.
Possessing, buying, selling, obtaining, giving, or using a copy of any unauthorized
materials intended to be used as or in the preparation of a quiz or examination or similar
evaluation;
e.
Taking a quiz or examination or similar evaluation in the place of another person;
f.
Utilizing another person to take a quiz, examination, or similar evaluation in place of
oneself;
g.
Changing material on a graded examination and then requesting a re-grading of the
examination;
h.
The use of any form of technology capable of originating, storing, receiving or sending
alphanumeric data and photographic or other images to accomplish or abet any of the
violations listed in parts a through g.
7.2.2
Plagiarism or violations of procedures prescribed to protect the integrity of an assignment, such as:
a.
Submitting an assignment purporting to be the student’s original work which has been
wholly or partly created by another person;
b.
Presenting as one’s own work, ideas, representations or words of another person without
customary and proper acknowledgment of sources;
c.
Submitting as newly executed work, without faculty member’s prior knowledge and
consent, one’s own work which has been previously presented for another class at Ball
State University or elsewhere;
d.
Knowingly permitting one’s work to be submitted by another person as if it were the
submitter’s original work.
7.2.3
Falsely claiming to have completed work during an internship or class group assignment.
7.2.4
Cooperating with another person in academic dishonesty, either directly or indirectly as an
intermediary agent or broker.
7.2.5
Knowingly destroying or altering another student’s work whether in written form, computer files,
art work, or other format.
7.2.6
7.3
7.4
Aiding, abetting, or attempting to commit an act or action which would constitute academic
dishonesty.
Accusation of Discrimination
If the student believes the accusation of academic dishonesty is in whole or in part due to unlawful
discrimination relating to race, religion, color, sex, sexual orientation, physical or mental disability,
national origin, ancestry, or age, the student must inform the Office of University Compliance in writing of
this belief immediately after an accusation has been made. The charge of unlawful discrimination shall be
dealt with under the procedures set forth by the Office of University Compliance prior to or in conjunction
with any consideration under the academic dishonesty procedures which follow.
7.3.1
When a student involved in an academic dishonesty case alleges as a partial or complete defense,
discriminatory treatment on the part of the faculty member, then the student must at the first
opportunity cite the specific treatment engaged in by the faculty member. When raising such
defense, the student must also provide a summary of the constitutionally or statutorily prohibited
reasons upon which he or she believes the decision or accusation was based and a detailed
summary of the evidence which supports the appellant’s allegation. Discriminatory treatment is
defined as decisions based upon constitutionally or statutorily prohibited reasons, including
unlawful discrimination.
7.3.2
When a student involved in an academic ethics case alleges discriminatory treatment on the part of
the faculty member, the University’s Director of Equal Opportunity and Affirmative Action, or his
or her designee, shall serve in an advisory capacity to the committee or hearing panel at each level
of appeal. All appeals alleging discriminatory treatment in cases that begin as academic ethics
cases shall be pursued under the procedures set forth in this document rather than under the Ball
State University “Equal Opportunity and Affirmative Action Complaint Investigation Procedure
and Appeal Process.”
7.3.3
In all cases, the appellant has the burden of proving his or her allegations.
Implementation Procedures
The Provost will designate the person (Provost’s designee) responsible for overall administration of this
policy. Throughout this document, written notice is defined as Priority United States Mail and/or electronic
communication with a read/receipt request attached to the document.
No statute of limitation shall exist for issues of academic dishonesty, including post-graduation situations.
In the case of post-graduation issues, the same procedures and timetables as described for current students
are applicable. However, before the procedures may begin, the individual in question must be located and
contacted. Once located, the Office of the Provost will send a certified letter to the individual, containing
all required information. When the Office of the Provost receives confirmation that the letter has been
delivered, the timetable of events begins.
7.4.1
Informal Resolution. If a faculty member accuses a student of academic dishonesty, the faculty
member must inform the student, either in person or by written notice, of the alleged violation
within five (5) school days after the faculty member becomes aware of the initial circumstances
giving rise to the accusation. The faculty member and student will discuss the alleged violation in
a private conference within five (5) school days after the faculty member notifies the student of the
accusation. The student’s failure to respond to this accusation will be considered an admission of
guilt.
a.
Finding of Innocence. If, as the result of the conference, the faculty member thinks that the
student is not responsible, the matter will be closed.
Finding of Violation. If, as a result of the initial conference, the student admits his or her
academic dishonesty, the student will be required to indicate this admission in writing to the faculty
member within five (5) school days following the conference.
b.
c.
d.
e.
7.4.2
Formal Resolution. A faculty member’s written notification to the student that he or she is
proceeding with the formal resolution process shall include a brief description (no more than five
(5) pages) of the circumstances giving rise to the accusation and inform the student of his/her right
to appeal. A copy of the written notice shall be given to the faculty member’s chairperson. The
student must respond in writing to the formal accusation within five (5) school days after receiving
the faculty member’s written notice.
a.
The student’s written response must indicate why he/she denies the accusation and wishes to
appeal.
If the student fails to respond in writing within the five (5) school day period, the student shall be
deemed to have admitted to the accusation.
If the student denies the accusation, in writing, the faculty member shall refer the matter, in
writing, to the University Academic Ethics Committee within five (5) school days from the date of
the student’s response. At that same time, the faculty member shall provide copies of the academic
dishonesty referral to the student, department chairperson, and Provost’s designee. The faculty
member bears the burden of proof for establishing academic dishonesty.
If the matter is not resolved informally, and if the faculty member does not refer the matter to the
University Academic Ethics Committee, the student shall be deemed to be innocent of the
accusation of academic dishonesty and no punishment may be imposed.
b.
c.
d.
7.4.3
7.5
Imposition of Punishment. If, after receiving the written admission of a violation, an appropriate
resolution and punishment is found which satisfies the faculty member and the student, written
documentation of the meeting will be sent to the Provost’s designee, and the matter will be closed.
This written documentation must be signed by both the faculty member and the student. After
receipt of the faculty member’s written notice, the Provost’s designee shall review the University
Academic Dishonesty Files, and, if there is a prior instance of academic dishonesty by the student,
the Provost’s designee shall refer the case to the University Academic Ethics Committee for its
recommendation concerning additional punishment, if any, to be imposed.
Disagreement as to Violation. If, as a result of the initial conference, the faculty member thinks a
violation has occurred and the student disagrees, the faculty member must notify the student in
writing within five (5) school days following the initial conference that the faculty member is
proceeding with the formal resolution process.
Disagreement as to Punishment. If the faculty member imposes punishment after a student has
admitted guilt (written admission or failure to respond), the student may appeal within five (5)
school days following the initial conference the appropriateness of the punishment imposed (but
not his or her guilt) to the Student Academic Ethics Committee.
Timing of Grade. During the formal resolution process, the student’s enrollment and participation
in class shall not be affected. If the student’s grade in the course has not been resolved by this
process and the semester ends, the student shall receive an “Incomplete” in the course until such
time as a grade can be determined pursuant to this policy. If the student has already been assigned
a grade in the course at the time the student is accused of academic dishonesty, the assigned grade
shall not be changed unless and until the student is determined to be guilty of academic dishonesty
pursuant to this policy.
Student Academic Ethics Committee – Composition
7.5.1
a.
b.
Membership. The Student Academic Ethics Committee shall be composed of seven (7) faculty
members, four (4) students, the Provost’s designee, and the Director of Student Rights and
Community Standards or a designee.
Each college dean shall appoint one (1) regular faculty member from his or her college with the
academic rank of assistant professor or higher to serve on the committee;
The Student Government Association shall appoint four (4) students to serve on the committee.
The students must be of not less than sophomore standing and shall not be on academic probation n
or have a record of having committed academic dishonesty. Each student must consent in writing
c.
7.5.2
7.6
to the University verifying to the Student Government Association that he or she meets the
requirements of the preceding sentence;
The Provost’s designee and the Director of Student Rights and Community Standards may each
designate a representative from time to time to serve in their place on the committee.
Term. Faculty and student members of the Student Academic Ethics Committee shall be appointed
during spring semester of each year to serve a one (1) year term beginning the following fall
semester. A faculty or student member may serve an unlimited number of terms.
Student Academic Ethics Committee: Procedures
7.6.1.
Selection of Hearing Committee; Chairperson. Upon receipt of an academic dishonesty referral
or an appeal, the Provost’s designee shall select a Hearing Committee from among the members of
the University Academic Ethics Committee. The specific members selected shall be determined at
the discretion of the Associate Provost but the Hearing Committee shall be composed of five (5)
voting members: three (3) faculty, two (2) students; and two (2) non-voting members: the Provost
Designee, and the Director of Student Rights and Community Standards or a designee. The
Provost’s designee shall serve as chairperson of the Hearing committee.
7.6.2
Advisors. The student and faculty member may each be accompanied and assisted at the hearing by
one advisor. However, an advisor may not address the Hearing Committee or witnesses directly.
The student and faculty member shall each indicate to the Provost’s designee who will serve as his
or her advisor at least twenty-four (24) hours before the hearing.
7.6.3
Notice of Hearing. The Provost’s designee shall establish the time, date, and place that the
academic dishonesty referral or appeal will be heard by the Hearing Committee and shall give at
least ten (10) school days prior written notice thereof to the student and to the faculty member. The
notice shall include the names of the persons who will serve on the Hearing Committee and shall
briefly state the nature of the accusation and the circumstances giving rise to the accusation. The
date of the hearing shall be not more than twenty (20) school days after the faculty member’s
written notice or the student’s appeal was received by the office of the Provost’s designee. In the
case of an absent faculty member, the department chairperson, with consent of the absent faculty
member, shall appoint a faculty member from the department or himself or herself to represent the
faculty member at the hearing.
7.6.4.
Quorum. All of the voting members of the Hearing Committee must be present to constitute a
quorum, unless a vacancy occurs, as provided in 7.5.5, but a majority of the voting members
present, whether or not a quorum exists, may adjourn any meeting to another time or date.
7.5.5
Disqualification; Challenges. Any Hearing Committee member shall disqualify himself or herself
if he or she has a conflict of interest with the case or the student or a personal bias relevant to the
case. The student may challenge a Hearing Committee member on the grounds of conflict of
interest or personal bias. The decision whether to disqualify a challenged member shall be made
by a majority vote of the remaining members present. If a challenge is upheld, the Provost’s
designee may, at his or her discretion, either appoint another person to fill the vacancy or direct that
the vacancy not be filled. In the latter case, a quorum shall thereafter consist of all remaining voting
members of the Hearing Committee.
7.6.6.
Witnesses. The student and the faculty member may invite persons who have information relevant
to the accusation to present testimony at the hearing; however, the chairperson of the Hearing
Committee may limit the number of witnesses to avoid repetition and cumulative testimony. The
witnesses must be affiliated with the University and knowledgeable about the academic dishonesty
accusation. Each party shall be responsible for insuring the presence of his or her witnesses at the
hearing and shall be prohibited from submitting a written statement in lieu of personal testimony of
a witness unless the chairperson of the Hearing Committee determines that the witness is
unavailable to testify. The student and the faculty member must provide the names of all witnesses
who may testify at least twenty-four (24) hours before the scheduled time of the hearing to the
Office of the Provost’s designee. All witnesses who testify, as well as the student and the faculty
member, may be questioned by any member of the Hearing Committee concerning any matter
relevant to the issues before the Hearing Committee. Witnesses invited by either party shall be
present only while they are testifying.
7.7
7.6.7
Materials Used in the Hearing. The student must provide a written statement of no more than five
(5) pages outlining the basis of the appeal and provide any supporting documentation. The faculty
member will provide the original written notification and any additional supporting materials. All
documentation must be received in the Office of the Provost no less than five (5) school days prior
to the hearing. All documents shall be distributed to both parties and the Hearing Committee no
less than twenty-four (24) hours in advance of the scheduled hearing.
7.6.8
Conduct of the Hearing. The hearing shall be conducted without reference to rules applicable to a
court of law concerning the examination of witnesses and admissibility of evidence, but with a
view to providing the Hearing Committee with a complete understanding of the facts involved.
Each party shall be granted up to thirty (30) minutes to present relevant information to the Hearing
Committee. Time used by witnesses shall count toward those thirty minutes (excluding time spent
questioning the witness by the Hearing Committee). Decisions of the hearing committee shall be
made by a majority vote. The Hearing Committee may delay judgment if the faculty member (or
his/her representative) or the student is not available for a legitimate reason.
7.6.9
Confidentiality of Appeal Hearing. The Hearing Committee members shall return any personal
files, materials received during the appeals procedure, or notes taken during the meetings of the
Hearing Committee to the Chairperson of the Hearing Committee, once the process is complete.
No member of the Hearing Committee, or other participant or observer in the appeal procedure
shall reveal any facts, documents, or testimony gained through participating in or observation of
the hearing to any other person unless required by a court of law to do so or upon the advice of the
University’s legal counsel.
Hearing Committee: Determination/Recommendations
7.7.1
a.
b.
c.
7.7.2
Determination and Recommendation of the Hearing Committee. The Hearing Committee’s
determinations shall be based solely on the evidence presented or summarized at the hearing, as
well as the testimony provided by the student, faculty member, and witnesses; however, the
Hearing Committee may take official notice of matters which would be within the general
experience or knowledge of faculty or students of the University. The Hearing Committee shall
complete the following tasks:
determine the guilt or innocence of the student (if not previously determined);
determine the recommendation for punishment if the student is determined to be guilty or the
student admitted guilt in writing, or the only issue before the Hearing Committee’s is the
punishment to be imposed. The Hearing Committee may consider any prior instances of academic
dishonesty by the student in determining its recommendation for punishment.
meet in one or more private sessions after the conclusion of the hearing for the purpose of
preparing the written summary of the evidence presented, findings, and recommendation for
punishment for delivery to the Provost and Vice President for Academic Affairs.
Determination of Innocence. If the Hearing Committee determines that the student is innocent of
the accusation, the accusation shall be dismissed and the Hearing Committee shall request the
faculty member involved to assign a grade to the student based upon the student’s academic
performance. If the student thereafter disagrees with the grade assigned, the student may appeal
the grade through the University’s grade appeal procedure. The Hearing Committee shall give its
written summary of evidence presented and its written findings of innocence to the Provost and
Vice President for Academic Affairs. A copy of the summary and findings of innocence shall at
the same time be given to the student, faculty member, the faculty member’s department
chairperson, and the faculty member’s dean.
7.8
7.9
7.7.3
Determination of Guilt: Findings and Recommendation to Provost and Vice President for
Academic Affairs. If the Hearing Committee determines that the student is guilty of the
accusation, if the student has admitted guilt in writing, or if the only issue before the Hearing
Committee is the punishment to be imposed, the Hearing Committee shall give its written summary
of the evidence presented, its written findings, and its recommendation for punishment to the
Provost and Vice President for Academic Affairs. A copy of the summary, findings, and
recommendation for punishment shall at the same time be given to the student, the faculty member,
the faculty member’s department chairperson, and the faculty member’s dean.
7.7.4
Appeal to the Provost and Vice President for Academic Affairs. The faculty member and or the
student may appeal the Hearing Committee’s decision to the Provost and Vice President for
Academic Affairs. To be considered by the Provost and Vice President for Academic Affairs, such
appeals must be received by the Office of the Provost and Vice President for Academic Affairs
within five (5) school days after the date the Hearing Committee’s summary, findings, and
recommendations are given to the student, the faculty member, the faculty member’s department
chairperson, and the faculty member’s dean. The decision of the Provost and Vice President for
Academic Affairs is final.
7.7.5
Action by Provost and Vice President for Academic Affairs. After receipt of the Hearing
Committee’s summary, findings, and recommendation and any written comments timely submitted
by the faculty member or student, the Provost and Vice President for Academic Affairs may: (1)
approve the determination and recommendation of the committee; (2) overrule or modify the
committee’s recommendation for punishment; or (3) refer the matter to the Hearing Committee for
such action as the Provost and Vice President for Academic Affairs may direct. If the Provost and
Vice President for Academic Affairs refers the matter to the Hearing Committee, the results of the
Hearing Committee’s further actions shall be communicated to the Provost and Vice President for
Academic Affairs for final decision.
Punishment
7.8.1
By Faculty Member. A faculty member may impose punishment for academic dishonesty up to
and including failure in the course.
7.8.2
By Provost and Vice President for Academic Affairs. After receipt of the Hearing Committee’s
summary, findings and recommendation, the Provost and Vice President for Academic Affairs may
impose punishment up to and including suspension or expulsion from the University or revocation
of a previously awarded degree.
Records of Academic Dishonesty
7.9.1
Innocent Student. If a student is determined or deemed to be innocent of an accusation of
academic dishonesty, and any appeal of that decision has been concluded with no change in
judgment, all materials concerning the accusation that are in the possession of the student, the
faculty member, the faculty member’s department chairperson, or the faculty member’s dean will
be promptly destroyed.
Records in Case with No Adverse Finding. If a student is determined or deemed to be innocent
of an accusation of academic dishonesty, and any appeal of that decision has been concluded with
no change in judgment, all materials concerning the accusation that are in the possession of the
University or any University faculty or staff member shall be destroyed, except that any student
work product involved in the dispute shall be evaluated, retained, returned to the student or
otherwise handled as required by the original assignment.
7.9.2
University Academic Dishonesty Files. Records concerning accusation of student academic
dishonesty, including records of the Hearing Committee, will be maintained in a University
Academic Dishonesty File. These records will include all materials used in the hearing, as well as
findings of violation and imposition of punishment as a result of any informal resolution between
the faculty member and the student as described in Section 7.4.1.
Records in Case with Adverse Finding. If an academic dishonesty proceeding concludes, after
any available appeals, in a finding that there was academic dishonesty of any type in any degree, or
if a case is resolved by informal resolution under 7.4.1., with a stipulation by the student that there
was academic dishonesty of any type in any degree, the records of the proceedings shall be mainted
in accordance with Subsection 7.9.3.
7.9.3
Maintenance and Disposal of University Academic Dishonesty Files. All materials concerning an
accusation which are in a student’s academic dishonesty file will be destroyed ten (10) school years
after the date the case is resolved or will be maintained until the student has graduated from Ball
State University (whichever date comes later). However, if at the conclusion of this holding
period, the materials are relevant to pending or threatened litigation, the Provost and Vice President
for Academic Affairs may direct that destruction of the materials be delayed until such litigation is
concluded. During the holding period and any extension of it, access to or release of the materials
will occur only with the prior written consent of the student or upon the express, written direction
of the Provost and Vice President for Academic Affairs under conditions as wet forth by the
Family Educational Rights and Privacy Act.
Maintenance of Records. Records of any proceeding described in Section 7.9.2 shall be
maintained in a separate file, identified by the name of the student. The records shall include all
materials used in the hearing, as well as findings of violation and imposition of punishment as a
result of informal resolution under Section 7.4.1. All materials in a student’s academic dishonesty
file will be destroyed five (5) years after the case is resolved or when the student graduates from
Ball State University, whichever date comes later. However, if at the conclusion of this holding
period, the materials are relevant to pending or threatened litigation, the Provost and Vice President
for Academic Affairs may direct that destruction of the materials be delayed until such litigation is
concluded. Access to or release of the materials will occur only with the prior written consent of
the student or in accordance with the Registrar’s policies for the release of student records, in
accordance with federal and state law and university policy.
7.9.4
7.10
Transcripts. Other than the grade finally assigned in a course, a student’s academic dishonesty
shall not be recorded on the student’s transcript unless the student is suspended or expelled from
the University or a previously awarded degree is revoked.
Miscellaneous
7.10.1 Action by Designee. Whenever an action may be or is required to be taken under this policy by the
Provost and Vice President for Academic Affairs, the Associate Provost, or the Director of Student
Rights and Community Standards, the action may be taken by that person’s designee.
Student Rights, Ethics, and Standards Committee
Campus Council 4/21/08
University Senate Agenda
April 24, 2008
Enclosure #6
REVISIONS TO CODE OF STUDENT RIGHTS AND RESPONSIBILITIES
INTRODUCTION
The vision of Ball State University is, in part, to be “a learner-centered and socially responsible academic
community.” Therefore, Ball State University expects and requires all of its students and their guests to cooperate
in developing and maintaining high standards of scholarship and conduct. Upon entrance into the University,
students are not only presented with many rights, privileges, and opportunities, they are also faced with attendant
responsibilities. In order for students to live and learn in harmony with others in the University community, they
must assume responsibility for their actions and respect the rights and beliefs of others.
The University community is not a sanctuary from the law and all students of the University are subject to local,
state and federal laws. In addition each individual is obligated to protect the University as a forum for the free
expression of ideas.
The Code of Student Rights and Responsibilities outlines behaviors expected of students at Ball State University
and methods used to judge student behavior fairly according to these standards. The standards of conduct apply to
students while on the campus or off campus, when attending University-sponsored events, or when such conduct
involves the security or integrity of the University community.
The resolution of complaints for violation of The Code of Student Rights and Responsibilities may vary according
to the location of the alleged violation, the complexity of the circumstances of the complaint, or the relative
seriousness of the complaint. Offices and departments will routinely consult to determine the most appropriate
venue for adjudication. Regardless of where a complaint is resolved, the purpose of this code is, in part, to provide
an educational framework for students so that they may make responsible choices regarding their behavior in this
academic community.
II
AUTHORITY
2.1 Authority
The Board of Trustees of Ball State University is empowered by the legislature of the State of Indiana
Indiana General Assembly to manage, control and operate the institution and to formulate such policies and
regulations as are necessary to maintain the institution. to promulgate rules and regulations to carry out its
responsibilities. The Indiana statutes provide that the Board of Trustees may delegate this authority to its officers,
faculty, employees, and others such authority as it may possess. Powers and duties The statutory authority
conferred upon the Board of Trustees include the following includes the specific authority under Indiana Code 2139-2 to regulate the conduct of students and others as follows:
a.
To govern, by specific regulation and other lawful means, the conduct of students, faculty, employees, and
others while upon the property owned, used, or occupied by the institution.
b.
To govern, by lawful means, the conduct of its students, faculty and employees, wherever the conduct
might occur, to the end of preventing prevent unlawful or objectionable acts which that : (1) seriously
threaten the ability of the institution to maintain its facilities; available for performance of its educational
activities of which are in violation of or (2) violate the reasonable rules and standards of the institution
designed to protect the academic community from unlawful conduct or conduct which presents presenting
a serious threat to person or property of the academic community.
c.
To dismiss, suspend or otherwise punish any student, faculty member, or employee of the institution who
violates the institution’s rules or standards of conduct, after determination of guilt by lawful proceedings.
2.2
The President shall have the final responsibility and authority for the discipline of all students of the
University. This responsibility and authority may be delegated by the President to the Vice President for
Student Affairs and Dean of Students who may in turn, delegate such authority to the Associate Dean for
Student Affairs and/or other members of the Student Affairs staff.
2.3
Whenever an action may be or is required to be taken under this policy by the Provost and Vice President
for Academic Affairs, the dean of a college, the Vice President for Student Affairs and Dean of Students or
the associate dean for student affairs, the action may be taken by that person’s designee.
The Board of Trustees has delegated its authority to regulate the conduct of students to the President and to the
Vice President for Student Affairs, who in turn have further delegated to the Dean of Students and other Student
Affairs staff the authority to implement and apply the Code of Conduct and the Disciplinary Procedures set forth
this Code of Student Rights and Responsibilities. Whenever as action is permitted or required to be taken under this
Code of Student Rights and Responsibilities by a University Officer or other employee, the action may be taken by
that person's designee.
2.4
The Board of Trustees acting within its legal authority has established these policies and regulations
concerning the welfare and conduct of students and these procedures for handling violations of these
standards.
2.2 The Code of Conduct and the Disciplinary Procedures set forth this Code of Student Rights and
Responsibilities may apply to off-campus as well as on-campus conduct, as is clear from the statutory authority
described in Section 2.1(b) above allowing for the regulation of the conduct of students "wherever the conduct
might occur." The Code applies to all conduct of students and student organizations on-campus. It also applies to
certain off-campus conduct including:
a. Conduct that causes or threatens harm to the health or safety to the person or damage or destruction to the
property of a member of the University community;
b. Conduct in connection with an academic course assignment, internship, practicum, field trip, student
teaching, research or other University activity;
c. Conduct in connection with any activity sponsored, conducted or authorized by the University or by
a student organization, fraternity or sorority;
d. Conduct involving serious crimes including all crimes of violence, felonies or the sale or distribution of
illegal drugs or controlled substances, if a police report has been filed, a summons or indictment has been issued, or
an arrest has occurred; or
e. Conduct adversely affecting the University community or indicating that the continued presence of a
student on campus poses a threat to the student's well-being or the well-being of other members of the University
community.
At the discretion of University officials, disciplinary action under this Code of Student Rights and
Responsibilities may proceed in advance of or during the pendency of other proceedings.
2.5 2.3 These policies and procedures, as from time to time amended, shall apply to all undergraduate and graduate
students of Ball State University and shall be deemed a part of the terms and conditions of admission and
enrollment of all students. These policies and procedures, and any amendments hereto, shall take effect on
the date prescribed by the Board of Trustees and shall remain in effect until rescinded or modified by the
Board of Trustees. Amendments may be proposed by the Ball State Student Government Association,
University Senate, administrative staff, or by the Board of Trustees.
5.1.1 Harassment – Actions, whether physical, oral or written, that are sufficiently severe, pervasive, or
persistent that it interferes significantly with an individual’s employment, education, or living conditions, and that
have the purpose of creating a hostile or intimidating environment and which are directed at a specific individual(s).
See also Sexual Harassment Policy, Appendix H and Anti-harassment Policy, Appendix C.
5.2.4
Disorderly Conduct - Conduct that is disorderly disruptive of campus life or University activities, or that
is a matter of public indecency, or a breach of the peace.
5.3.3
Drugs - Using, abusing, possessing, selling, distributing, manufacturing, or transferring narcotics, illegal
drugs, or prescription drugs, (as defined by federal, state or local law), or any controlled substance,
(including marijuana, inhalants, and abuse of over-the-counter drugs and prescription drugs) except as
expressly permitted by law. or possessing Possession of drug paraphernalia which can be demonstrated to
be linked to illegal drug activity, is also a violation of this policy.
APPENDIX N- Weapons Policy
E. For the purposes of this policy, “weapons” include (a) firearms, such as handguns, shotguns, rifles,
pellet guns, machine guns, stun guns, tazers, electronic stun weapons or soft air guns; (b) explosives, such
as bombs, grenades, blasting caps, or other containers containing explosive substances; and (c) other
equipment, material, and devices that, in the manner they are used could ordinarily be used, or are readily
capable of causing serious bodily injury. The items described in clause (c) include, but are not limited to,
knives (except small personal pocket knives with folding blades that are less than three (3) inches long.),
tear gas, chemical substances, brass knuckles, clubs or chains.
Appendix C -- Drug Policy
The use, abuse, possession, sale, distribution, manufacture or transfer of narcotics, illegal drugs as defined by state
or federal law, or any controlled substance is prohibited at all times, except as expressly permitted by law. Any
controlled substance includes, without limitation, marijuana, hash oil, hashish, inhalants, and abuse of over-thecounter drugs and prescription drugs, and/or the use of over-the-counter drugs or prescription drugs, or any other
immediate precursor to be used to manufacture any other illegal drug, including without limitation,
methamphetamine, except as expressly permitted by law.
Possession or manufacture of drug paraphernalia which is to be used for any one of the following purposes (a) to
introduce into a person's body a drug, marijuana or any controlled substance, (b) to test the strength, effectiveness
or purity of a drug, marijuana or any controlled substance, or (c) enhances, or is perceived to enhance, the
physiological effect of a drug, marijuana or any controlled substance, is also a violation of this policy.
Violation of this policy, on or off campus, will result in disciplinary action by the University. Those found
responsible may face sanctions up to and including consideration of suspension or expulsion, depending on prior
disciplinary record and severity of the violation.
Students who reside in University housing facilities, will be subject to immediate contract cancellation if found
responsible for any violation of this policy.
Student need to be aware that any student convicted of a state or federal drug violation that occurred while enrolled
and while receiving federal financial aid may be declared ineligible for future federal student aid for up to a year.
Individuals convicted of both possession and selling may face a longer period of ineligibility.
AGENDA FOR
UNIVERSITY SENATE
September 4, 2008
4:00 p.m.
Letterman Building (LB) 125
I.
Roll Call
II.
Approval of the Minutes of the University Senate, April 24, 2008
III.
Announcements
A.
Reaffirmation of Standing Rules (Enclosure #1)
B.
Next Scheduled Meetings
Senate Agenda Committee – September 22, 2008, 8:00 a.m., AT 202F
University Senate – October 2, 2008, 4:00 p.m., LB Rm. 125
C. Schedule of University Senate and Faculty Council Meetings (Enclosure #2)
D. Board of Trustees Action
Approved by Board of Trustees 5/2/08:
1. Student Academic Ethics Policy
Approved by Board of Trustees 7/18/08:
1. Change in Name of the Department of Geology to Department of Geological Sciences
Approved by President, does not require Board Approval:
1. Graduate Education Committee Revisions
2. Electronic Meeting Procedures for University Senate
3. Revision of Voting Procedures – University Senate
E. Program Information – Academic Posting 2007-08, Volume XXXIX-11
Revised Programs:
College of Applied Sciences and Technology
Fisher Institute for Wellness and Gerontology
Minor in Gerontology
College of Communication, Information, and Media
Center for Information and Communication Sciences
Master of Science in Information and Communication Sciences
Program Information – Academic Posting 2008-09, Volume XL-1
Revised Programs:
College of Applied Sciences and Technology
Department of Technology
University Senate Agenda
September 4, 2008
Page Two
Master of Arts in Career Technical Education
School of Physical Education, Sport, and Exercise Science
Major in Sport Administration (Pending ICHE approval)
Miller College of Business
Department of Marketing and Management
(NEW) Major in Sales (Pending ICHE approval)
F. In an effort to conserve paper, we will continue to produce enclosures to the agenda only once. Please
take responsibility for bringing all appropriate materials with you to each meeting.
G. Notice of Change in Office/Department Name
1. Office of Assistant Dean/Director of Housing to Office of Associate Vice President, Student
Affairs/Director, Housing and Residence Life
2. Office of Associate Dean of Student Affairs to Office of Dean of Students
3. Office of Vice President of Student Affairs/Dean of Students to Office of Vice President,
Student Affairs
4. (No current name) to Office of Assistant Vice President, Student Affairs/Director, Student Life
H. Deletion of Academic Affairs Promotion and Tenure Document from Faculty and Professional
Personnel Handbook
IV.
Recognition of Deaths – Dr. Jerry Anderson
V.
Committee Reports
A.
Governance and Elections Committee – Eva Zygmunt-Fillwalk, Chairperson
B.
Faculty Council – Barry Umansky, Chairperson
1.
2.
C.
University Council – Laura Helms, Chairperson
1.
D.
Faculty Council Appointments – Enclosure #3
Change of meeting location for September 11 meeting (AJ 175)
University Council appointments – Enclosure #3
Campus Council – No chairperson elected to date
VI.
Report by Chairperson of Senate – Brien Smith (Enclosure #4– Issues in the Senate System)
VII.
Questions Directed to the President
VIII.
Question and Answer Period
IX.
Unfinished Business
X.
New Business
XI.
Other Items
XII.
/mt
Adjournment
MINUTES OF THE FIRST MEETING OF THE 2008-09 UNIVERSITY SENATE
Thursday, April 24, 2008
Members Present: 46
Members Absent: 17
1. The meeting was called to order by the chairperson of the University Senate, Bruce Hozeski, at 5:00 p.m.
Roll Call was taken by initialing the roster located at the entrance to LB 125.
Members Present: N. Ahmed, C. Airriess, R. Bremigan, M. Brown, P. Chandler, D. Chen, J. Clark,
G. Crawley, L. Deckers, E. Dugan, J. Faroh, J. Gora, J. Green, D. Grosnick, D. Haber, M. Harvey,
L. Helms, F. Hood, B. Hozeski, C. Kapinus, T. King, J. Ledbetter, M. Maggiotto, L. Markle, C. Marlow,
W. McCune, C. Munchel, P. Parkison, T. Richardson, J. Rybarczyk, L. Shaffer, D. Shawger, B. Smith,
K. Speirs-Neumeister, G. Stamp, F. Sun, D. Supa, F. Suppe, B. Umansky, D. Waechter, A. Wieseke,
B. Wills, S. Woosley, T. Zivney
Substitutes: Sharon Bowman, for P. Spengler, Michael Pounds for M. Steib
Members Absent: B. Adams, R. Bellaver, O. Dotson, R. Fluegeman, M. Groover, M. Guntsche, T. Hinds, K.
Kalumba, E. Kelly, D. LeBlanc, C. Lehnertz, R. Rarick, W. Sharp, G. Slater, C. Walker, M. Walker,
E. Zygmunt-Fillwalk
2. The Chairperson yielded the floor to the Vice Chairperson of the Governance and Elections Committee, David
Pearson, for the purpose of elections.
3. A list of nominees for the election of Senate officers and Agenda Committee was presented.
The floor was opened for additional nominations for Chairperson. A motion was made and seconded to close
nominations.
Brien Smith was elected to serve as Chairperson, by acclamation.
The floor was opened for additional nominations for Vice Chairperson. A motion was made and seconded to
close nominations.
Eva Zygmunt-Fillwalk was elected to serve as Vice Chairperson.
The floor was opened for additional nominations for Secretary. A motion was made and seconded to close
nominations.
Michael Brown was elected to serve as Secretary, by acclamation.
The floor was opened for additional nominations for Agenda Committee. A motion was made and seconded to
close nominations.
Gary Crawley was re-elected to serve a two year term, 2008-2010.
4.
David Pearson yielded the floor back to the Chairperson of the Senate, Brien Smith. The Chairperson
reminded the Senate that item #22 states that Senate Agenda Committee may act on behalf of the University
Senate during the summer for emergency items, pending acceptance by the University Senate in the fall.
University Senate Minutes
April 24, 2008
Page Two
He also reminded the members that all current membership to committees continues through the summer with
new appointments seated in the fall.
The meeting adjourned at 5:20 p.m.
September 4, 2008
Brien Smith, Chairperson
/mt
Michael Brown, Secretary
University Senate Agenda
September 4, 2008
Enclosure #1
STANDING RULES FOR CONDUCTING SENATE BUSINESS
1.
A member of the faculty or a student who is not a senator may initiate an agenda item by having a senator
sponsor that item.
2.
A member of the faculty or a student who is not a senator may initiate an agenda item by presenting the item
to the Agenda Committee.
3.
Senators may submit new agenda items in writing to the Agenda Committee.
4.
The Senate will be called to order on the hour with sessions limited to one hour and twenty minutes.
5.
Roll will be taken by the members initialing a roster.
6.
Senators will be seated in a designated section of the room. Special areas of the chamber will be reserved for
the seating of visitors.
7.
The distribution of the minutes by mail will substitute for the reading of the minutes.
8.
Announcements must be limited to Senate business and must be cleared through the Chair.
9.
Scheduled meetings will include, following committee reports, a question-and-answer period not to exceed
ten minutes in length, during which senators may request information from other persons present on matters
of concern to the University community as a whole. The Chair shall rule out of order questions that are
personal, departmental, or collegiate in scope or that do not pertain to University affairs.
10.
The first time they speak at a meeting, senators will stand and identify themselves when addressing the Chair
or the Senate.
11.
Senators may, as a prerogative, address the Senate from the lectern.
12.
Senate committees and councils must send minutes, reports, and recommendations to the Agenda Committee.
13.
Committee reports should be brief (no longer than five minutes), official statements of the conclusions
formally adopted within the reporting body.
The final statement should be a motion to accept the report of the committee. If action, other
than accepting the report, is required by the University Senate, the proposed motion should be
presented in writing to the Agenda Committee to be placed on the University Senate Agenda.
14.
Proposals must be framed as resolutions or as motions. A lengthy resolution or motion should be submitted
in writing prior to the call to order of the meeting.
15.
All motions will be put on the floor for debate by a Senator first stating their name followed by a second with
a Senator stating their name.
16.
When a motion appears on the Senate agenda, the chair of the sponsoring committee, or a representative, or
the person sponsoring the motion must be present in the Senate to present the motion.
17.
When a lengthy resolution or motion is being perfected, the Chair may request that an amendment be
considered "in principle" if in the Chair's judgment this will expedite debate. If the principle is adopted, an
editor or editorial committee appointed by the Chair shall draft appropriate language for ratification by the
Senate at its next meeting.
18.
A Senator may interrupt debate on an agenda action item by “move to return motion to committee or refer to
another committee for matters of clarification”. This will require an immediate second, a debate and a simple
majority vote of the body of the Senate. A majority vote will send the item back to the appropriate committee
for further work or clarification. If the motion fails, debate will continue on the original motion followed by
a vote of the body.
19.
Voting will be by voice vote unless there is a request for a division of the house or for a written ballot.
20.
Voting procedures shall be “of the members present and voting” as defined in Robert’s Rules of Order. In
this process, “yes” and “no” votes are counted, while abstentions are not counted in the total. Unless
defined differently by the standing rules of the Senate or Robert’s Rules of Order, motions pass by a simple
majority of the votes cast. Voting by proxy is disallowed in this process. (4/24/08)
21.
The Chairperson will appoint a parliamentarian for the Senate. The appointee may be a member of the
Senate or from outside the body. An appointee from the body of the Senate will retain all privileges of a
Senator, while an appointee from outside the body will have no voice or voting rights. It will be the
responsibility of the parliamentarian to keep the Senate acting within the Standing Rules of the Senate and to
interpret other issues by using Robert’s Rules of Order.
22.
Any items remaining on the Agenda in the last meeting of the Spring will automatically be carried over to the
Fall Agenda.
23.
The Senate Agenda Committee will be empowered to act for the Senate during the summer on emergency
items, pending acceptance by the Senate in the fall.
24.
Timetables proposed by the Senate Agenda Committee will be subject to subsequent acceptance by the
University Senate at their next meeting. (8/30/07)
25.
The Senate, the Agenda Committee and the Governance and Elections Committee may conduct official
business electronically. This includes, but is not limited to, e-mail, electronic postings, websites, voting and
meetings. However, the membership of the aforementioned groups must first develop policies and
procedures for electronic voting and meetings within each group.
/mt
University Senate Agenda
September 4, 2008
Enclosure #2
Ball State University
Senate Agenda Committee/University Senate Meeting Dates
2008-09
Senate Agenda Committee
University Senate
August 25, 2008
September 22
October 27
December 1
January 12, 2009
February 9
March 16
April 13
September 4, 2008
October 2
November 6
December 11
January 22, 2009
February 19
March 26
April 23
(8:00 a.m., AT 202F)
(4:00 p.m., Letterman Building, Rm. 125)
Faculty Council
2008-09
September 11, 2008
(4:00 p.m., AJ 175)
October 9
November 13
January 29, 2009
February 26
April 2
October-April dates: 4:00 p.m., LB (Letterman Building), Rm. 125
All meeting dates are on the Senate website: www.bsu.edu/senate
AGENDA FOR
UNIVERSITY SENATE
October 2, 2008
4:00 p.m.
Letterman Building (LB) 125
I.
Roll Call
II.
Approval of the Minutes of the University Senate, September 4, 2008
III.
Announcements
A. Next Scheduled Meetings
Senate Agenda Committee – October 27, 2008, 8:00 a.m., AT 202F
University Senate – November 6, 2008, 4:00 p.m., LB Rm. 125
B. Change of Chairperson for Teachers College Dean’s Search Committee
C. Program Information – Academic Posting 2008-09, Volume XL-2
Revised Programs:
Teachers College
Elementary Education
Teaching Major in Elementary Education
IV.
Recognition of Deaths – Dr. Peggy Ramstad
V.
Committee Reports
A.
Governance and Elections Committee – Eva Zygmunt-Fillwalk, Chairperson
B.
Faculty Council – Barry Umansky, Chairperson
C.
University Council – Laura Helms, Chairperson
D.
Campus Council
VI.
Report by Chairperson of Senate – Brien Smith (Enclosure #1– Issues in the Senate System)
VII.
Questions Directed to the President
VIII.
Question and Answer Period
IX.
Unfinished Business
University Senate Agenda
October 2, 2008
Page Two
X.
New Business
A.
Policies and Procedures for Undergraduate Certificate Programs (Enclosure #2)
XI.
Other Items
XII.
Adjournment
/mt
MINUTES OF THE SECOND MEETING OF THE 2008-09 UNIVERSITY SENATE
Thursday, September 4, 2008
Members Present: 60
Members Absent: 4
1. The meeting was called to order by the chairperson of the University Senate, Brien Smith, at 4:00 p.m.
Roll Call was taken by initialing the roster located at the entrance to LB 125.
Members Present: B. Adams, N. Ahmed, C. Airriess, R. Bellaver, R. Bremigan, P. Chandler, J. Clark,
C. Cozad, G. Crawley, L. Deckers, O. Dotson, E. Dugan, A. Farmer, J. Faroh, R. Fluegeman, J. Gora, J. Green,
M. Groover, D. Grosnick, M. Guntsche, M. Harvey, L. Helms, F. Hood, B. Hozeski, M. Johnson, K. Kalumba,
C. Kapinus, E. Kelly, T. King, D. LeBlanc, J. Ledbetter, M. Maggiotto, L. Markle, C. Marlow, W. McCune, C.
Munchel, P. Parkison, R. Rarick, T. Richardson, J. Rybarczyk, L. Shaffer, D. Shawger, G. Slater, B. Smith, G.
Stamp, M. Steib, F. Sun, D. Supa, F. Suppe, B. Umansky, D. Waechter, C. Walker, A. Wieseke, B. Wills, S.
Woosley, T. Zivney, E. Zygmunt-Fillwalk
Substitutes: Keisha Warren-Gordon for M. Brown, Jane Ellery for D. Haber, Eric Pierson for K. SpeirsNeumeister
Members Absent: D. Chen, T. Hinds, W. Sharp, P. Spengler
2. A motion was made and seconded (Hozeski/Crawley) to approve the minutes with the addition of M. Guntsche,
B. Adams, and R. Rarick listed as members present.
The motion carried.
3.
Announcements
A.
Reaffirmation of Standing Rules (University Senate Agenda, 9/4/08, Enclosure #1)
A motion was made and seconded (Clark/Adams) to reaffirm the Standing Rules.
David Pearson, Parliamentarian, reviewed the new procedures added last year.
The procedures for electronic meetings will be posted on the senate website.
The motion to carried.
B. Next Scheduled Meetings
Senate Agenda Committee – September 22, 2008, 8:00 a.m., AT 202F
University Senate – October 2, 2008, 4:00 p.m., LB Rm. 125
D. Schedule of University Senate and Faculty Council Meetings
(University Senate Agenda, 9/4/08, Enclosure #2)
E. Board of Trustees Action
Approved by Board of Trustees 5/2/08:
1. Student Academic Ethics Policy
Approved by Board of Trustees 7/18/08:
1. Change in Name of the Department of Geology to Department of Geological Sciences
Approved by President, does not require Board Approval:
1. Graduate Education Committee Revisions
2. Electronic Meeting Procedures for University Senate
3. Revision of Voting Procedures – University Senate
University Senate Minutes
September 4, 2008
Page Two
F. Program Information – Academic Posting 2007-08, Volume XXXIX-11
Revised Programs:
College of Applied Sciences and Technology
Fisher Institute for Wellness and Gerontology
Minor in Gerontology
College of Communication, Information, and Media
Center for Information and Communication Sciences
Master of Science in Information and Communication Sciences
Program Information – Academic Posting 2008-09, Volume XL-1
Revised Programs:
College of Applied Sciences and Technology
Department of Technology
Master of Arts in Career Technical Education
School of Physical Education, Sport, and Exercise Science
Major in Sport Administration (Pending ICHE approval)
Miller College of Business
Department of Marketing and Management
(NEW) Major in Sales (Pending ICHE approval)
The Chairperson of the Senate reminded members those items under announcements are approved when
the minutes of that meeting are approved.
G. In an effort to conserve paper, we will continue to produce enclosures to the agenda only once. Please
take responsibility for bringing all appropriate materials with you to each meeting.
G. Notice of Change in Office/Department Name
1. Office of Assistant Dean/Director of Housing to Office of Associate Vice President, Student
Affairs/Director, Housing and Residence Life
2. Office of Associate Dean of Student Affairs to Office of Dean of Students
3. Office of Vice President of Student Affairs/Dean of Students to Office of Vice President,
Student Affairs
4. (No current name) to Office of Assistant Vice President, Student Affairs/Director, Student Life
H. Deletion of Academic Affairs Promotion and Tenure Document from Faculty and Professional
Personnel Handbook
IV.
Recognition of Deaths – Dr. Jerry Anderson
The Chairperson discussed the procedure for the recognition of death of a colleague. When discussed in
the Senate Agenda Committee on August 25, it was suggested that a space be prepared on the senate
website for the entire Ball State community to be able to read.
V.
Committee Reports
E.
Governance and Elections Committee – Eva Zygmunt-Fillwalk, Chairperson
Eva reported that the committee met this morning and discussed the Faculty and Professional
Personnel Handbook. Any suggested changes will be sent to the Agenda Committee and proper
University Senate Minutes
September 4, 2008
Page Three
council for review. This committee will be encouraging committee chairpersons to review their
responsibilities and forward any suggested changes to them.
F.
Faculty Council – Barry Umansky, Chairperson
1.
Faculty Council Appointments – (University Senate Agenda, 9/4/08, Enclosure #3)
A motion was made and seconded (Rarick/Adams) to approve the appointments made this
summer by the executive committee.
The motion carried.
2.
G.
Change of meeting location for September 11(AJ 175)
University Council – Laura Helms, Chairperson
1.
University Council appointments – (University Senate Agenda, 9/4/08, Enclosure #3)
A motion was made and seconded (Guntsche/Hood) to approve the appointments made this
summer by the executive committee.
The motion carried.
H.
Campus Council – No chairperson elected to date
Frank Hood, president of the Student Government Association, reported that council appointments
should be made by the next Senate meeting.
VI.
Report by Chairperson of Senate – Brien Smith (University Senate Agenda, 9/4/08, Enclosure #4)
Brien explained the GANTT Chart and its purpose of tracking items in the senate system. He will be
working with the chairpersons of the different standing committees to assist in moving the issues through
the senate system in a timely fashion.
VII.
Questions Directed to the President
(Note: The President’s comments were moved forward on the agenda because of the President’s need to
leave for Indianapolis prior to the end of today’s Senate meeting.)
The President reported on the following items:




In the 2008 issue of US News Report, Ball State is listed as 14th on the list of schools to watch
concerning innovation.
In the area of campus technology, we won two of fourteen national awards, one by John Fillwalk
(IDIAA) and the other by Phil Repp (digital core).
This is the first year that the Freshman year experience has been ranked.
The President’s Perspective will reflect a few changes this year. In the past, it has been a compilation
of items to talk about, but this year each issue will focus on one topic. The first issue will discuss
Freshman retention. This is an important priority. Marilyn Buck and Kay Bales have been working
with groups to get their feedback on how to enhance the freshman year experience. We now have
University Senate Minutes
September 4, 2008
Page Four






VIII.
initiatives that will be implemented. With regard to the freshman class: SAT scores are thirty-two
points higher than two years ago and almost 57% of them have the academic honors diploma. We are
striving for 80% of the freshman class to have academic honors diplomas. It should be noted that only
37% of graduating high school students in Indiana have the academic honors diploma.
This is the first year since I have been president that we will be able to talk about an increase in total
enrollment on this campus.
At the freshman convocation I have always offered a free lunch with the president. Right now we have
seven groups already scheduled to have lunch with me. The only stipulation is that they bring three of
their friends with them.
The campus has an over 100% occupancy rate with the most students living on campus than ever
before. There have been very few letters of complaints.
She has plans to meet with every college this year. She will be accompanied by Provost Terry King.
The Capital Campaign lunch, scheduled for September 5, is at capacity. The lunch will conclude with
a showcase of immersive learning. The Governor will be on campus. He will be tailgaiting with the
students during the first half of the football game with Navy and in her suite for the second half.
She will be the moderator for second of three gubernatorial debates. This debate will be held in Jasper.
Question and Answer Period
There were no questions.
IX.
Unfinished Business
There was no unfinished business.
X.
New Business
A motion was presented by senate member, David LeBlanc, concerning the distribution of agenda materials
in electronic format only (Attachment #1).
The motion was seconded and carried.
XI.
Other Items
XII.
Adjournment
The meeting adjourned at 4:40 p.m.
October 2, 2008
Respectfully submitted,
Brien Smith, Chairperson
/mt
Michael Brown, Secretary
Undergraduate Education Committee 4/14/08
Faculty Council 9/11/08
Senate Agenda Committee 9/22/08
University Senate Agenda
October 2, 2008
Enclosure #2
POLICIES AND PROCEDURES FOR UNDERGRADUATE CERTIFICATE PROGRAMS
Introduction
1. The undergraduate certificate is not defined as a degree; rather, it is a focused collection of courses that, when
completed, affords the student some record of coherent academic accomplishment in a given discipline or set of
related disciplines. Certificate programs should have published descriptions and marketing materials that will
make this distinction clear to possible applicants.
2. Students may be awarded these certificates upon completion of a well-defined program of coursework.
3. Addressing the criteria and procedure below will provide a rationale for the educational needs and objectives to
be fulfilled by the certificate program.
A. Admission Requirements
1. Admission requirements for certificate programs must meet the minimum requirements for all
undergraduate students.
2. Students may be enrolled full- or part-time in a certificate program.
3. Completion of an undergraduate certificate does not guarantee admission into an undergraduate degree
program.
B. Development of New Undergraduate Certificate Programs
1. Undergraduate certificate programs are initiated by individual department(s) and college(s)
using the university’s usual procedures for New Course/Program Approval.
2. Certificate programs are to be distinguished from certification programs offered by
professional associations or other organizations. Certificate programs should include the
certificate title, program descriptions to be published, and marketing materials that reflect
the distinction between the program and certifications offered by professional
associations. These materials must make it clear to potential applicants that the certificate
program being offered will not lead to a certification by a professional association.
3. A certificate program must contain the word certificate and have a name different from
any major or minor.
4. The proposed sequence of coursework for a certificate program must offer a clear and
appropriate educational objective at the undergraduate level. There can be no hidden
prerequisites.
5. The costs of a certificate program will be absorbed by department(s) or funded by College
Dean(s) and/or Extended Education.
6. Certificate programs must be listed in the Undergraduate Catalog.
C. Criteria for Program Administration
1. The certificate programs may be either freestanding or as add-ons to existing degree
programs.
2. The certificate program proposal will address the question of the impact of the
undergraduate certificate program on any related degree programs. Certificate programs
should incorporate existing courses whenever possible.
D. Curriculum Criteria
1. Undergraduate certificate programs must be at the undergraduate level.
2. The number of undergraduate credits must be at least 12 semester hours. Any course
prerequisites must be included.
3. No transfer credit will be allowed, but departments could substitute courses to eliminate
overlap.
4. Certificate programs may be delivered by distance learning where appropriate.
5. Interdisciplinary certificate programs are encouraged.
6. Requirements of the certificate program that are in addition to coursework, including but
not limited to laboratories, practica, internships or projects, must be clearly identified.
7. Credit from certificate program courses may be applied to an Associate’s or Baccalaureate
degree at Ball State University.
8. Students must achieve at least a 2.0 GPA in the certificate program to receive a certificate.
9.
No course with a grade below a C (2.0) will be counted toward an undergraduate
certificate.
10. The student’s official transcript shall contain not only the listing of courses taken in this
certificate program, but will also indicate successful completion of the certificate program.
11. Students will receive a printed certificate acknowledging their completion of the program.
AGENDA FOR
UNIVERSITY SENATE
December 11, 2008
4:00 p.m.
Letterman Building (LB) 125
I.
Roll Call
II.
Approval of the Minutes of the University Senate, November 6, 2008
III.
Announcements
A. Next Scheduled Meetings
Senate Agenda Committee – January 12, 2009, 8:00 a.m., AT 202F
University Senate – January 22, 2009, 4:00 p.m., LB Rm. 125
B. Notice of Change in Office/Department Name
Current Name:
Proposed Name:
Office of Academic Research and Sponsored Programs
Sponsored Programs Office
Please note: For information only. University policy does not require this name change to go through the
University Senate prior to Board of Trustees approval as it is not an academic unit.
C. Program Information – Revised Programs
Academic Posting 2008-09, Volume XL-4
College of Applied Sciences and Technology
School of Physical Education, Sport, and Exercise Science
Master of Arts or Master of Science in Exercise Science
College of Architecture and Planning
Department of Landscape Architecture
Master of Landscape Architecture (MLA)
Miller College of Business
Department of Information Systems and Operations Management
Teaching Major in Business and Marketing Education
College of Sciences and Humanities
Department of English
Master of Arts in English (General)
Master of Arts in English (Rhetoric and Composition)
Master of Arts in English (Creative Writing)
Master of Arts in English (Literature)
Master of Arts in Linguistics
Master of Arts in Teaching English to Speakers of other Languages (TESOL)
Teachers College
Department of Counseling Psychology and Guidance Services
Cognate Couples and Family Counseling
University Senate Agenda
December 12, 2008
Page Two
Academic Posting 2008-09, Volume XL-5
College of Applied Sciences and Technology
Department of Family and Consumer Sciences
Master of Arts in Family and Consumer Sciences
Master of Science in Family and Consumer Sciences
Master of Science in Dietetics
Department of Technology
Director of Career and Technical Education
College of Sciences and Humanities
Department of English
Doctor of Philosophy (PhD) in English
Department of Biology
Master of Arts in Biology
Biotechnology Certificate
Department of English
Doctor of Philosophy (PhD) in English
C. University Senate Action signed by President, does not require Board of Trustees Approval:
1. Request for electronic copies (only) of University Senate Agenda and materials
2. Policies and Procedures for Undergraduate Certificate Programs
3. Proposed amendment to Faculty and Professional Personnel Handbook (Teaching Evaluation
Committee)
4. Proposed amendment to Faculty and Professional Personnel Handbook (Governance and Elections
Committee)
5. Suspension of Rules for Academic Year 2008-09, to increase membership of the University Core
Curriculum Subcommittee
IV.
Committee Reports
A.
Governance and Elections Committee – Eva Zygmunt-Fillwalk, Chairperson
B.
Faculty Council – Barry Umansky, Chairperson
C.
University Council – Laura Helms, Chairperson
D.
Campus Council – Matthew Whitlock, Chairperson
V.
Report by Chairperson of Senate – Brien Smith (Enclosure #1 – Issues in the Senate System)
VI.
Questions Directed to the President
VII.
Question and Answer Period
VIII
Unfinished Business
IX.
New Business
A.
X.
Proposed amendment to the Constitution – First Reading (Enclosure #2)
This is the first reading of the amendment. No discussion takes place at this meeting. Discussion and vote
will take place at the January 22, 2009, meeting of the University Senate.
Other Items
XI. Adjournment
/mt
MINUTES OF THE FOURTH MEETING OF THE 2008-09 UNIVERSITY SENATE
Thursday, November 6, 2008
Members Present: 54
Members Absent: 11
1. The meeting was called to order by the chairperson of the University Senate, Brien Smith, at 4:00 p.m.
Roll Call was taken by initialing the roster located at the entrance to LB 125.
Members Present: N. Ahmed, C. Airriess, R. Bellaver, R. Bremigan, M. Brown, P. Chandler, J. Clark,
C. Cozad, G. Crawley, L. Deckers, O. Dotson, E. Dugan, A. Farmer, J. Faroh, J. Green, M. Groover,
D. Grosnick, M. Guntsche, M. Harvey, F. Hood, B. Hozeski, K. Kalumba, C. Kapinus, T. King, D. LeBlanc,
J. Ledbetter, M. Maggiotto, L. Markle, C. Marlow, C. Munchel, P. Parkison, R. Rarick, J. Rybarczyk,
L. Shaffer, D. Shawger, G. Slater, B. Smith, G. Stamp, F. Sun, D. Supa, B. Umansky, D. Waechter, C. Walker,
M. Whitlock, A. Wieseke, B. Wills, S. Woosley, T. Zivney
Substitutes: Eric Pierson for K. Speirs-Neumeister, Charles Payne for T. Richardson, Jeong Han Kim for P.
Spengler, Michael Pounds for M. Steib, Abel Alves for F. Suppe, Deborah Ceglowski for E. Zygmunt-Fillwalk
Members Absent: B. Adams, D. Chen, R. Fluegeman, J. Gora, D. Haber, L. Helms, T. Hinds, M. Johnson,
E. Kelly, W. McCune, W. Sharp
2. A motion was made and seconded (Supa/Hozeski) to approve the minutes of October 2, 2008.
The motion carried.
3. Announcements
A. Next scheduled meetings
Senate Agenda Committee – December 1, 2008, 8:00 a.m., AT 202F
University Senate – December 11, 2008, 4:00 p.m., LB 125
B. Notice of Change in Office/Department Name
Current Name:
Proposed Name:
Bureau of Business Research
Center for Business and Economic Research
C. Program Information – Revised Programs
Academic Posting 2008-09, Volume XL-2
Interdepartmental Programs
Women’s Studies
Major in Women’s Studies
Teachers College
Department of Elementary Education
Teaching Major in Elementary Education
Academic Posting 2008-09, Volume XL-3
College of Applied Sciences and Technology
School of Physical Education, Sport, and Exercise Science
Master of Arts or Master of Science in Physical Education and Sport
Doctor of Philosophy in Human Bioenergetics
University Senate Minutes
November 6, 2008
Page Two
College of Architecture and Planning
Department of Architecture
Master of Architecture
Master of Architecture II (MArchII)
College of Sciences and Humanities
Interdepartmental Programs – Science
Doctor of Philosophy (PhD) in Science
Department of Biology
Master of Arts in Biology
Biotechnology Certificate
Department of English
Doctor of Philosophy (PhD) in English
Department of Geography
Master of Science (MS) in Geography
Department of Mathematical Sciences
Master of Arts in Actuarial Science
Master of Arts in Mathematics
Master of Science in Mathematics
Department of Modern Languages and Classics
Major in Spanish
Teaching Major in Foreign Language: Spanish
Department of Sociology
Master of Arts in Sociology
4. Committee Reports
A. Governance and Elections Committee – Eva Zygmunt-Fillwalk, Chairperson
The Governance and Elections Committee did not meet as no agenda items were sent forward.
B. Faculty Council – Barry Umansky, Chairperson
Barry reported that the council met on October 9 and will meet again next week, November 13. Discussion
will be continued regarding the athletic funding issue; Marilyn Flowers, Randy Howard, and T.C. Collins
will attend to answer questions. The Salary and Benefits Committee is working on their two issues; there
are two issues in the Provost’s Office. Two items from the Faculty Council are on today’s agenda.
C. University Council – Laura Helms, Chairperson (No Report)
D. Campus Council – Matthew Whitlock, Chairperson
Matthew reported that the issue concerning handicapped parking for faculty and staff has been resolved and
will be discussed at their next meeting.
7.
Report by Chairperson of the Senate – Brien Smith (Senate Agenda, 10/2/08, Enclosure #1)
8.
Questions to the President
The Chairperson reported that the President is in New York meeting with a donor and sends her regrets. Vice
President Terry King is in attendance today if there are questions.
University Senate Minutes
November 6, 2008
Page Three
There were no questions.
9.
Question and Answer Period
There were no questions.
10. Unfinished Business
There was no unfinished business.
11. New Business
A. Proposed amendment to Faculty and Professional Personnel Handbook (Senate Agenda, 11/6/08,
Enclosure #2)
A motion was made and seconded (Crawley/Umansky) to place on the senate floor for discussion. James
Jones, an ex officio member of the Teaching Evaluation Committee, was present to discuss the issue and
answer questions.
The motion to approve the revision of the Teaching Evaluation Committee responsibilities carried.
B. Proposed amendment to the Faculty and Professional Personnel Handbook (Senate Agenda, 11/6/08,
Enclosure #3)
A motion was made and seconded (Umansky/Faroh) to place on the senate floor for discussion. Dave
Pearson presented the issue and answered questions. Discussion ensued.
The motion to approve the revision of the Procedures for the Selection of a College Dean carried.
C. Request to increase membership of University Core Curriculum Subcommittee for Academic Year,
2008-09 (Senate Agenda, 11/6/08, Enclosure #4)
A motion was made and seconded (LeBlanc/Faroh) to place on the senate floor for discussion. Michael
Spillman, chairperson of the Undergraduate Education Committee, was present to answer questions.
Discussion ensued.
The motion to approve the request to increase the membership of the University Core Curriculum
Subcommittee for Academic Year 2008-09 carried.
The meeting adjourned at 4:30 p.m.
December 11, 2008
Brien Smith, Chairperson
/mt
Michael Brown, Secretary
University Senate Agenda
December 11, 2008
Enclosure #2
Proposed Amendments to the Constitution – First Reading
Membership of University Core Curriculum Subcommittee
Current Version:
University Core Curriculum Subcommittee
12.31
Membership
The membership of the University Core Curriculum Subcommittee shall consist of the following:
12.311
Voting
12.3111
12.3112
12.3113
12.312
One faculty appointed by and from the Undergraduate Education Committee, for a
one year term;
Six faculty appointed by the Faculty Council, for staggered two year terms;
One undergraduate student appointed by the Student Government Association,
for a one year term.
Non-voting
12.3121 The Associate Provost and Dean of University College, ex officio or a designee.
Proposed Revision:
University Core Curriculum Subcommittee
12.31 Membership
The membership of the University Core Curriculum Subcommittee shall consist of the following:
12.311
Voting
12.3111
12.3112
12.3113
12.3114
12.312
One faculty appointed by and from the Undergraduate Education Committee, for a one
year term;
Seven faculty one elected by and from each college, for staggered two year terms;
One faculty appointed by and from the Faculty Council, for a one year term;
One undergraduate student appointed by the Student Government Association, for a
one year term
Non-Voting
12.3121 The Associate Provost and Dean of University College, ex officio, or a designee;
12.3122 The Director of Academic Advising, ex officio or a designee
Pages 24-25, Faculty and Professional Personnel Handbook