INDEPENDENT SCHOOL DISTRICT 196 Rosemount-Apple Valley-Eagan Public Schools Educating our students to reach their full potential Forwarding Gmail to District 196 Email Part of the District 196 Collaboration Station (Collab) deployment for staff is Google’s email (Gmail). To avoid having to monitor two separate email accounts, it is highly recommended that all staff forward messages sent to their Gmail account to their district email account. Logging into Collab 1. Go to http://cloud.district196.org/google 2. Log in using the username and password you use to log into your computer. a. NOTE: If this is the first time you are logging in, it may take up to 24 hours for your account to be fully provisioned in Google’s system. 3. If you get the screen shown to the right, click on the Get started with 5 GB free button. Otherwise, skip to next section. Forwarding Gmail to District Email 1. Click on the Mail link in the upper-left corner 2. Click on the settings icon in the upper-right corner and choose Settings from the pull-down list. A new window will appear. 3. Click on the Forwarding and POP/IMAP tab at the top to get the screen shown on the next page. 4. 5. 6. 7. 8. Click on the Add a forwarding address button. Enter the email address to which you want all messages forwarded and click Next. Confirm the correct email address was entered and click Proceed. Click OK to confirm that a verification email was sent to the email address. Log into that email account (the one receiving the forwarded messages) and click on the link provided in that message to verify you want messages forwarded. District 196 Technology Support Filename: Forwarding Gmail to District Email.docx Created: 6/5/2012 Updated: 05/29/2012 Page: 1 of 2 9. A new browser window will open indicating the confirmation was successful. Close that window and go back to the Settings window. 10. Refresh your browser by pressing the F5 key (Windows) or Command + R (Mac) or clicking the refresh icon. You should now see your email address listed. 11. Be sure the Forward a copy of incoming mail option is selected. 12. Under the email address that appears, choose the option you prefer from the pulldown list. It is recommended to choose the delete Independent School District 196 Mail’s copy option to keep the Inbox of Gmail clean. 13. Click the Save Changes button at the bottom of the window. Forwarding Mail to Multiple Accounts Once you have the primary address added following the steps in the previous section, you can add additional accounts to which Gmail will forward messages. 1. Repeat steps 4-10 above until all address appear in the pull-down list. (Each account added must click on the confirmation link to appear in the list.) 2. Click on the Filters tab at the top. 3. Click on the Create a new filter link. 4. In the To line, enter the email address of the Gmail account originally receiving the messages. It will be the Gmail account currently logged into ending in @apps.district196.org. 5. Click on Create filter with this search link. 6. Click on the Forward it to: checkbox and select an address from the list to which you want messages forwarded. 7. Click the Create filter button. 8. Repeat steps 3-7 for any additional addresses you would like added. Log Out of Collab 1. Click on your email address which appears at the upper-right corner of the screen. 2. Click on the Sign Out button. 3. IMPORTANT: Close the browser to fully log out of the system. Otherwise, the browser session remembers your login credentials and will let anyone using your computer to access your Collab account. District 196 Technology Support Filename: Forwarding Gmail to District Email.docx Created: 6/5/2012 Updated: 05/29/2012 Page: 2 of 2