FAQ (Frequently asked questions)
I submitted a reimbursement request, when can I expect payment?
If submitted to A/P by 5:00pm on Monday, the payment will be ready Thursday, after 2:30pm.
Special deadlines may apply to holiday schedules.
What is the mileage reimbursement rate?
Effective 1/1/2016 the rate is 54 cents/mile for a personal vehicle used for business related
travel. A/P follows the federal guidelines for mileage reimbursement.
Can I get reimbursed for gas when I use my personal vehicle for business related travel?
No. The University does not reimburse gas for personal vehicle use. You can request
mileage reimbursement which is 54 cents/mile effective 1/1/2016.
Can I get reimbursed for senior projects?
Yes. However, prior approval and processing must be obtained through the Dean’s office.
What do I do if my reimbursement check is lost or stolen?
Contact A/P as soon as possible.
Can I pay someone for services out of my pocket and get reimbursed?
No. Pacific University Staff/Faculty and students cannot pay for services due to possible tax
reporting issues. All payments to independent contractors must be processed through the Business Office.
Current Staff/Faculty and students who perform services must be paid through payroll. .
Can I receive a reimbursement for something that was paid for by someone else (spouse, parents,
friend)?
Yes. However, A/P will need a letter or email from the other person stating that it is ok to
reimburse you.
Can I submit a copy of my bank or credit card statement in place of the individual receipts for my
reimbursement request?
No. Original receipts are required for expense reimbursement.