Fiscal Year 2012 Report & Fiscal Year 2013 Planning
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Fiscal Year 2012 Report & Fiscal Year 2013 Planning Academic Advising & Student Affairs Academic & Instructional Services Quad Cities Technology Kristi S. Mindrup, Ph.D. Annual Report Mission: WIU-Quad Cities staff share a commitment to create a campus environment that fosters positive and engaging learning experiences for students, innovative and state-of-the-art campus spaces, and efficient and effective instructional and operational support for WIUQuad Cities faculty and staff. Annual Report Academic Advising & Student Affairs Annual Report Academic & Instructional Services Annual Report QC Technology Annual Report “Diligence is the mother of good fortune.” ~Benjamin Disraeli Annual Report We moved a campus. Annual Report Accomplishments and Productivity for FY2012 Budget Enhancement Outcomes for FY2012 Major Objectives & Productivity Measures for FY2013 Technology Goals & Objectives New Operating Resources Annual Report Accomplishments & Productivity: Support the short- and long-term expansion of WIUQuad Cities in existing and expanded facilities at Riverfront Campus. (Higher Values in Higher Education, Goal 5, Action 3f) Support the academic mission at WIU-Quad Cities. Recruit, retain, and engage students. Accomplishments & Productivity Increased collaboration & communication. Formed the “Staff Coordination Team" Academic Advising & Student Affairs Academic & Instructional Services Quad Cities Technology Assistant Vice President, Quad Cities & Planning Accomplishments & Productivity Goal: Support the short- and long-term expansion of WIUQuad Cities in existing and expanded facilities at Riverfront Campus. (Higher Values in Higher Education, Goal 5, Action 3f) Accomplishments & Productivity Quad Cities Campus Expansion QC FIT Planning analyses Focus groups Open sessions Riverfront tours Illinois procurement Purchasing Move Accomplishments & Productivity Quad Cities Campus Expansion Academic & Instructional Services: Planning for support & operational transition. Faculty support Vehicles DPS/Courier Signage Scheduling Accomplishments & Productivity Quad Cities Campus Expansion 172 Computers 3 Smart Boards 15 servers, 20 routers & switches 100 faculty & staff 4 buildings CN Labs Accomplishments & Productivity Quad Cities Campus Expansion Quad Cities Technology: Michael Weinrich, ITSM Jonathan McKenna, DPET QC Tech now serves: 60th & Riverfront 49 instructional & meeting spaces 120+ office spaces WQPT, US Bank Writing Center, Library, Testing Center & infrastructure Accomplishments & Productivity Quad Cities Campus Expansion Accomplishments & Productivity Quad Cities Campus Expansion Re-established the Quad Cities Technology HelpDesk, available Monday-Friday and weekends when class is in session. “62294” ~Andrea Allison VoIP phones used to dispatch tech for support. Accomplishments & Productivity Quad Cities Campus Expansion Food Service and Vending ATM Service Metrolink Downtown Connector & Shuttle Off-site Parking Physical & Mental Health Referrals Accomplishments & Productivity Quad Cities Campus Expansion Other strategic partnerships: Rock Island Arsenal Strategic Planning Team Quad Cities Wild Places VIVA Quad Cities Moline Public Library QC Botanical Center QC Regional Energy Initiative (UI Extension) Quad Citians Affirming Diversity Accomplishments & Productivity Quad Cities Campus Expansion Continued Phase II Planning Open Sessions Focused Sessions Steering Team Holabird & Root Accomplishments & Productivity Quad Cities Campus Expansion Staff University Service: Search committees QC FIT, QC FAT, Data Security Task Force, Higher Values in Higher Education Review Team, University Technology Advisory Group, Technology Security Committee, Technology Change Advisory Committee, Mobile Computing Task Force, Digital Signage Exploration Team, University Technology Implementation Team, Phase II Steering Committee, Riverfront Technology Committee, University Technology Communication Subcommittee, Web Accessbility Committee, Desire 2 Learn Train the Trainers, & more. Accomplishments & Productivity Quad Cities Campus Expansion Staff Professional Development: COMM University White Privilege Summit Quad Cities Professional Development Network Seth Knappen & Temia Rice pursuing Master’s Accomplishments & Productivity Goal: Support the academic mission at WIU-Quad Cities. Accomplishments & Productivity Academic Mission Faculty support Testing 1,082 exams for 100 faculty Course evaluations Accomplishments & Productivity Academic Mission Course Scheduling & Maintenance 250 200 180 186 192 200 216 210 203 150 100 82 Face-to-face IQ 50 0 31 Face-to-face IQ Video conference 1,527 course changes processed, up 37% Accomplishments & Productivity Academic Mission 40 35 30 25 25 20 15 10 5 0 Number of video conference courses 36 16 16 11 12 13 13 30 29 28 27 23 25 Fall Spring Accomplishments & Productivity Academic Mission Academic Program Exploration & Growth: Feasibility studies English Communication Broadcasting “Discover” Academic Program Events w/Admissions Law Enforcement & Justice Administration Supply Chain Management Engineering Communication Accomplishments & Productivity Academic Mission Academic Program Completability: Accomplishments & Productivity Academic Mission Targeted Enrollment Management: LEJA Saturation review Revised course rotation = all-time enrollment high of 35 students in LEJA 345 Spring 2012 RPTA Continued support of accelerated schedule EICCD & BHC tracks w/Dr. McLean Interdisciplinary pipeline with SCC, A&S, LEJA, MST 44 majors, up 100% since 2008 Accomplishments & Productivity Goal: Recruit, retain, and engage students. Accomplishments & Productivity Recruit, Retain, & Engage Students Curtis Williams, Academic Advising & Student Affairs Increased ties between course planning and advising Increased efforts to track retention Continued partnerships with BHC & SCC Early registration, up 42% Tom Bates hired as CBT/ENGR Academic Advisor Accomplishments & Productivity Recruit, Retain, & Engage Students Collaboration with QC Admissions Accomplishments & Productivity Recruit, Retain, & Engage Students Increased Financial Aid & Scholarship outreach: Scott Community College MHS, UTHS, DNHS Accomplishments & Productivity Recruit, Retain, & Engage Students Partnership with Southeast Book and University Bookstore, Jude Kiah. 3x $750 book scholarships Accomplishments & Productivity Recruit, Retain, & Engage Students Linkages 26 first-year students 22 Average ACT 3.3 GPA 69% retention Accomplishments & Productivity Recruit, Retain, & Engage Students Community partnerships & outreach: Math & Science program with BHC & U of Iowa for students from MHS, UTHS, DCHS, & DNHS. $10,000 grant received for the group. Quad Cities College Consortium. Business visits increased 10% compared to previous year. Accomplishments & Productivity Recruit, Retain, & Engage Students Student Government Association Society of Educators Society of Accountancy Student Recreation Association Society of Business & Technology Counseling Association Toastmasters Museum Studies Liberal Arts & Sciences Student Org. Assoc. of Latin Amer. Students Aquaria, Biology, Zoology Students Org. Interdisciplinary English & Arts Society Annual Report Budget Enhancement Outcomes for FY2012 Budget Enhancement Outcomes for FY 2012 Michael Weinrich, ITSM Classroom, video conference, and technical support Jonathan McKenna, DPET Technology maintenance, evening weekend support Assistant Director, Student Services Search in progress Budget Enhancement Outcomes for FY 2012 Student Employees Annual Report Major Objectives & Productivity Measures for FY 2013 Major Objectives and Productivity Measures FY 2013 Assistant VP, Quad Cities & Planning Support the short- and long-term expansion of WIUQuad Cities in existing and expanded facilities at Riverfront campus. (Higher Values in Higher Education, Goal 5, Action 3f) Refine Phase I operations and evaluate staffing to ensure efficiency and prepare for Phase II Solicit input from the University and Quad Cities community in for Phase II Develop and maintain partnerships that provide services and opportunities for WIU-Quad Cities students. Foster a professional environment that fosters creativity, collaboration, and collegiality among a growing number of staff across areas. Major Objectives and Productivity Measures FY 2013 Assistant VP, Quad Cities & Planning Support the academic mission at WIU-Quad Cities. Provide leadership for design and allocation of spaces within Riverfront Phase II with campus input. Establish a focus on student retention and engagement. Strengthen and maintain community college and Quad Cities community partnerships. Collaborate with Academic Affairs on dual enrollment, student cohort design, and other opportunities to support expansion of academic programs at WIUQuad Cities. Major Objectives and Productivity Measures FY 2013 Academic and Instructional Services Foster communication and collaboration between staff housed in 60th Street and Riverfront. Continue to provide faculty instructional support. Engage in professional development opportunities such as Microsoft Publisher and Adobe Design Pro. Improve the student employment selection and training processes to ensure rewarding and productive experiences for students and departments. Major Objectives and Productivity Measures FY 2013 Academic Advising & Student Affairs Recruit new students to WIU-Quad Cities and assist with recruitment for Macomb. Redesign New Student Orientation to increase interactivity for undergraduate and graduate students. Major Objectives and Productivity Measures FY 2013 Academic Advising & Student Affairs Retain WIU-Quad Cities students through intentional academic advising. Review and redesign web pages. Utilize new technology to provide remote access to academic advising. Refine and implement communication plans to maintain consistent correspondence with current students to encourage early registration, personal responsibility, and long-term degree and career planning. Establish a Retention Center. Major Objectives and Productivity Measures FY 2013 Academic Advising & Student Affairs Increase WIU-Quad Cities student engagement and provide holistic services that foster student engagement. Establish prominent access to Career Services. Facilitate community partnerships for off-campus services. Increase collaboration with community partners to provide services for WIU-Quad Cities students. Explore opportunities to conduct needs for new services and engagement opportunities. Major Objectives and Productivity Measures FY 2013 Quad Cities Technology Actively participate in Riverfront Campus Phase I completion and Phase II planning and implementation. Major Objectives and Productivity Measures FY 2013 Quad Cities Technology Complete the following infrastructure projects. (Higher Values in Higher Education, Goal 1, Action 3) Install and integrate network infrastructure from Caxton server room into QCB24 and install all switches into proper racks Plan and integrate WQPT network into the QC network infrastructure Install removed UPS power units into B24 to provide enhanced power backup to provide for WQPT infrastructure. Complete work in progress for providing redundancy for VoIP telephone system for both campus sites. Major Objectives and Productivity Measures FY 2013 Quad Cities Technology Complete the following projects to support campus learning and work spaces (Higher Values in Higher Education, Goal 2, Action 3B) Plan and implement standard digital signage for Phase I and Phase II in consultation with Macomb. Continue to research and deploy classroom management software, tools and methodology. Major Objectives and Productivity Measures FY 2013 Quad Cities Technology Complete the following goals aimed at increasing operational and QC Technology Team efficiency and effectiveness. Complete transition of all ITSM classroom responsibilities to new ITSM Complete updating documentation to reflect the upgrades and changes to user interfaces at both campuses. Continue to enhance, refine update and maintain the QC Web Page. Major Objectives and Productivity Measures FY 2013 Quad Cities Technology Provide opportunities for technology staff professional development. (Higher Values in Higher Education, Goal 1, Action 2d; and Goal 5, Action 1l) Implement D2L online training class for training new QC Technology Student help desk/lab attendants Implement and provide a BHC network internship within QC Technology Continue to provide training and support for Content Management System (CMS) and Desire 2 Learn. Windows 7 administration training for Tech staff. Mac OS training and certification for Tech Staff Lynda.com multi-user technology training pack subscription plan. AMX Installer, Designer and programming training for new ITSM. A+ hardware certification and training for new DPET 1. Participate in Educause conferences. Network Communication Specialist III’s completion of CCNA certification testing Annual Report New FY 2013 Operating Resources Annual Report New FY 2013 Operating Resources Permanent $10,000 for CS position audits $10,000 for AP added duties $42,000 for Assistant Director, Student Activities One-time $9,000 for Academic Advising & Student Affairs Professional Development $8,200 Technology Staff Professional Development $3,000 Internal Communication & Promotion $4,000 for discipline-specific Discover events Questions
