2014-2015
Concurrent Enrollment
Instructor Handbook
www.kirkwood.edu/earncredit
Kirkwood Community College 1
2014-2015
Table of Contents
About Kirkwood Community College…………………………………………………………………………………...... 4
Degree Programs and Concurrent Program Offerings……………………………………………………….……. 5
Accreditation – National Association of Concurrent Enrollment Programs ……..…………………….. 5
College Credit in High School-Concurrent Enrollment at Kirkwood Community College
Student Eligibility…………………………………………………………………………………………………….... 6
Student Admission Process………….…………………………………………………………………………….. 7
Partnership Process for College Credit in High School
Instructor Assignment……………………………………………….………………………………………………. 8
Instructor Credentials………………………………………………………………………………………………… 9
Instructor Expectations………………………………………………………………………………………………. 9
Non Compliance for Instructor Expectations……………………………………………………………… 10
Student Conduct Policy…………………………………………………………………………………………………………… 11
Administrative Procedures for Concurrent Enrollment
Enrollment/Registration…………………………………………………………………………………. 12
Disability Accommodation Services for Concurrent HS Students….……………….… 12
Changes in Enrollment & Deadlines………………………………………………………………… 13
Billing…………………………………………………………………………………………………………….. 14
Submitting Grades/Grading System ……………………………………………………………….. 14
FERPA …………………………………………………………………………………………………………….. 15
Evaluation of Courses...…………………………………………………………………………………… 15
Site Visits ……………………………………………………………………………………………………….. 16
Transferring Kirkwood College Credit………………………………………………………………………….. 16
Concurrent Enrollment Instructor Benefits………………………………………………………………….. 16
Important Web Resources…………………………………………………………………………………………… 17
Appendices
Appendix A ………………………………………………………………………………….……..Course Syllabus Template
Appendix B ………………….…………………………………………………………………….First Day of Class Checklist
Appendix C ……………………………………..………………………………………. Memo of Understanding (MOU)
Appendix D……………………………………………………………KIN (Kirkwood Information Network) Access
Appendix E ………………………………………………...…………………………… Eaglenet for Faculty Instructions
Appendix F ……………………………………………………………………………………………………………Site Visit Form
2
Kirkwood Community College Mission and Vision Statement
Consistent with the philosophy held by the college and in accordance with the charge given it by the
State of Iowa as an institution of higher education and in concert with other agencies, Kirkwood
Community College has the following vision, mission, principles and values:
Vision
To invent, develop and deliver learning solutions for the 21st century.
Mission
Identify community needs
Provide accessible, quality education and training
Promote opportunities for lifelong learning
Principles and Values
Integrity
Mutual Respect
Open Communication
Innovation
Partnership
Lifelong Learning
Servant Leadership
Excellence
3
A Brief Description of Kirkwood
Kirkwood Community College is a public, comprehensive community college accredited by the Iowa
Department of Education and the Higher Learning Commission. Consistent with Kirkwood’s mission of
bringing accessible education to as many people as possible, classes are offered days, evenings and
weekends at the main campus in Cedar Rapids and the Iowa City campus, the Resource Center in
downtown Cedar Rapids, the Marion Center, and the county centers in Belle Plaine, Monticello, Tipton,
Vinton, Washington and Williamsburg. Additionally, classes are offered as online learning options for
students with time and place constraints, including four degrees that can be completed entirely online.
The Lincoln Center offers Adult Basic Education programs, high school completion programs, and GED
preparation and testing in addition to oversight of the programs offered through corrections facilities.
All together, Kirkwood offers 126 degrees, diplomas, and certificates, and serves Area 10—a seven
county region.
With nearly 20,000 students currently enrolled, Kirkwood is the third largest institution of higher
education in Iowa. Founded in 1966 and charged with the responsibility to be a comprehensive
community college, Kirkwood has a full range of programs in career education, as well as arts and
sciences. In addition, the community education component is extensive, serving nearly 60,000 members
of our region every year. Economic development services provide customized training programs for area
business and industry, and many opportunities for professional and personal development are available
throughout the year. Kirkwood employs a diverse and dedicated staff composed of nearly 300 full-time
faculty, 400 full-time administrators/support staff, 200 non-faculty part-time employees, and nearly 600
adjunct faculty.
4
Kirkwood Community College Degrees Offered
• Associate of Arts (A.A.)
• Associate of Science (A.S.)
• Associate of Applied Science (A.A.S.)
• Diplomas and certificates (require fewer credit hours than an associate degree)
For a complete list of programs offered at Kirkwood visit: www.kirkwood.edu/programs
Kirkwood Community College Concurrent Enrollment Offerings:
Agriculture
Arts and Humanities
Business and IT
English
Industrial Tech
Math/Science
Social Science
Accreditation – National Alliance of Concurrent Enrollment Partnerships (NACEP)
The National Alliance of Concurrent Enrollment Partnerships is a professional organization for high
schools and colleges that advances seamless education through secondary and post-secondary
collaborations. NACEP defines concurrent enrollment as transcripted college classes taught by trained
high school teachers for both high school and college credit, at their high school, during the regular
school day. Established in 1999 in response to the dramatic increase in concurrent enrollment courses
throughout the country, NACEP fosters student success and achievement by supporting standards of
excellence that promote program and professional development, accreditation, research and advocacy.
Platform






Support language in Elementary Secondary Education Act (ESEA) to include Concurrent
Enrollment programs as a viable form of access to college for all students.
Support Concurrent Enrollment programs ensuring that ALL students in good standing have
equal access to engage in college classes providing academic rigor for a more meaningful high
school experience.
Support access to federal appropriations funding for Concurrent Enrollment programs.
Support partner institutions in ongoing professional development of high school Concurrent
Enrollment instructors in the continuous improvement process.
Support adherence to an accepted set of national standards that ensure quality Concurrent
Enrollment programs.
Support ongoing, documented research and evaluation of students, faculty, schools, and
colleges in Concurrent Enrollment programs to provide continuous program improvement and
the most effective state and federal policies.
NACEP adopts national standards that include measurable criteria in five categories that are markers of
excellent concurrent enrollment programs: curriculum, faculty, students, assessment and program
5
evaluation. NACEP Standards are measurable criteria that address quality in concurrent enrollment
programs. The standards promote the implementation of policies and practices to ensure that:



Concurrent enrollment courses offered in the high school are the same as the courses offered
on-campus at the sponsoring college or university;
Students enrolled in concurrent enrollment courses are held to the same standards of
achievement as students in on-campus courses;
Instructors teaching college or university courses through the concurrent enrollment program
meet the academic requirements for faculty and instructors teaching in the sponsoring postsecondary institution.
Additionally, the standards encourage greater accountability for concurrent enrollment programs
through required impact studies, student surveys, and course and program evaluations.
Kirkwood’s College Credit in High School concurrent enrollment program earned national NACEP
accreditation in 2012.
College Credit in High School (CCHS) - Concurrent Enrollment at Kirkwood Community College
Kirkwood partners with local high schools to offer concurrent enrollment coursework that meets the
needs of students looking to explore a specific career and technical program at Kirkwood, as well as
transfer-level general education coursework to enhance any major. Students enrolled in a concurrent
course earn both high school and college credit for the course.
High School Faculty that meet community college faculty credentials are recognized as adjunct faculty,
adhere to the approved Kirkwood syllabus and offer the college-level course within the high school's
regular schedule.
Student Eligibility and Admission Requirements for Concurrent Enrollment
Student Eligibility – Arts/Science Core Courses:
According to Senior Year Plus guidelines, students enrolling in Arts/Sciences transfer level courses must
demonstrate proficiency in each of three academic areas-reading, mathematics, and sciences as
indicated by the following proficiency cut scores for the Iowa Assessments:
Grade
Fall
Midyear
Spring
9
Math-243
Science-243
Reading-243
Math-249
Science-250
Reading-247
Math-249
Science-250
Reading-249
6
10
Math-252
Science-253
Reading-252
Math-257
Science-258
Reading-257
Math-257
Science-258
Reading-257
11
Math-259
Science-260
Reading-259
Math-261
Science-265
Reading-262
Math-263
Science-265
Reading-263
If a student is not proficient in one or more of the content areas, the school board may establish
alternative but equivalent qualifying performance measures.
Students enrolling in Arts/Science transfer course must also satisfy Kirkwood Community College
prerequisites, which may also include a satisfactory placement score for Reading, Writing and Math
indicated by Compass Placement Exam and/or ACT scores prior to registration for individual coursework.
Student Eligibility – Career and Technical Education Courses:
Students planning to enroll in career and technical education (CTE) courses delivered via concurrent
enrollment are now exempt from Iowa Code section 261E.3(1)”e” – the requirement that students
demonstrate proficiency on the Iowa Assessments in reading, math, and science. Students may be
required to complete and pass an initial assessment administered by the community college to
determine their readiness to enroll in college-level CTE coursework. Students do not need to
demonstrate proficiency in reading, math, and science to concurrently enroll in career and technical
courses.
Student Admission Process:

Visit www.kirkwood.edu/hscreditapply to create an official student record at Kirkwood
Community College. Student is encouraged to supply social security number as part of this
process to avoid duplication of records. Student will be assigned a unique student identification
number (“k number”) for future reference. This is the permanent number to be used in place of
the SSN, and will not change during the entire Kirkwood career.

When completing the application apply for the semester in which the student will begin taking
classes and select the appropriate high school currently attending. Note that high schools are
listed by formal high school name (i.e. George Washington High School for CR Wash,
Washington High School is actually in Washington, Iowa.)

A student only needs to submit the “Earn Credit While in High School” application once.

Within 24-48 hours of submitting application to earn College Credit in HS, an email will be sent
to the email address provided on the application. The email will include the unique student
identification number, called the “k number” at Kirkwood Community College.
7

Kirkwood contact will work with appropriate district staff to complete registration process.
Completing the admissions application does not guarantee enrollment. Counselor will receive
confirmation of student’s enrollment, and student will receive a welcome letter from prior to
the start of the class.

All changes in enrollment should be communicated directly to the high school’s Kirkwood
county contact.
Partnership Process for College Credit in High School
Instructor Assignment
1. District shares interest to partner with Kirkwood Community College to offer concurrent enrollment
coursework within the walls of the high school or other shared location.
2. District identifies internal candidates to be reviewed, and shares faculty transcripts with Kirkwood
contact (often local county director) to be forwarded to the appropriate academic dean.
3. Instructor credentials are reviewed by the appropriate academic department, and course
recommendations are made for which the instructor is qualified. If instructor is not qualified to
teach the requested course, instructor and district is notified. Recommendations for future graduate
coursework might be suggested by the academic dean as a professional development opportunity
for the candidate.
4. If instructor is approved, the instructor is encouraged to complete the official application process for
an adjunct position at Kirkwood Community College. The academic department shares the standard
syllabus, course outline, and required textbook(s) for the course. This can occur during a scheduled
appointment with the candidate or through the use of technology for instructors at a distance.
5. The instructor is included in future communication, and connected with the full time faculty lead
within the department as a resource from the academic department to maintain consistency of
coursework, and to strengthen the communication between the department and the instructor
teaching in the College Credit in HS program.
6. Instructor is included in professional development opportunities offered through a variety of
delivery methods and formats through the year.
8
Instructor Certification for Kirkwood Community College
Kirkwood Department
Ag Sciences
Discipline Area
Applied Science Courses
Requirements
6000 hours related work
experience and/or combination
with degree
Allied Health
Allied Health Lecture
Varies by accreditation:
Bachelor’s degree w/current
license in field, recent field work
AAS degree in field, 3 years
recent occupational experience
with current license or cert.
Allied Health Lab or Clinic
Arts and Humanities
Arts and Sciences Courses
Interdisciplinary Courses
Business and IT
M.A. in Discipline
12 graduate hours in area
M.A. in Humanities, discipline
related to course topic
Applied Science Courses
6000 hours related work
experience and/or combination
with degree
Arts and Science Courses
M.A. in Discipline
12 graduate hours in area
Certification in discipline
English (Writing, Literature)
Arts and Science Course
M.A. in Discipline
12 graduate hours in area
Industrial Technology
Applied Science Course
6000 hours related work
experience and/or combination
with degree
Math/Science
Arts and Science Courses
M.A. with 12 graduate hours in
discipline
Nursing (Health Science)
Applied Science Lecture
Lab/Clinical
MA/MSN
BSN
2 years experience (IBON)
3 years experience (Dept. of Ed.)
Social Science
Arts and Science Courses
M.A. with 12 graduate hours in
discipline
M.A. with 12 graduate hours in
Career Option
9
discipline
6000 hours may qualify some
programs. Prefer MA/BA plus
6000 hours
American Sign Language
6000 hours in Specialty, i.e.
Language, B.A. plus working
toward, ASTLA, EIPA
Instructor Expectations











Complete and submit required instructor application and employment material to Kirkwood.
Participate in required Kirkwood instructor orientation sessions and on-going required
professional development.
Follow and distribute Kirkwood course syllabus and outline to students and Kirkwood contact
each semester (Appendix A).
Conduct Kirkwood course & program orientation during first week of each class, which includes
student registration for college credit. (Appendix B)
Inform Kirkwood contact immediately of any changes to individual class rosters throughout the
term.
Submit Kirkwood mid-term and final grades by required date using Kirkwood EagleNet system.
Enforce Kirkwood student conduct policy.
Attend annual academic department meetings and training sessions.
Administer Student Perception of Teaching Evaluation (SPOT) form to students.
Verify final class roster for billing purposes.
Adhere to responsibilities defined and agreed upon in the required signed Memo of
Understanding (Appendix C).
Non Compliance for Instructor Expectations
If a district instructor does not comply with their respective responsibilities, they will first be cited for
non-compliance with a verbal warning, followed by a written warning to district administration if they
continue to not be in compliance. After three citings of non-compliance, Kirkwood has the ability cancel
the agreement for teaching services with said district and district instructor.
10
Student Conduct Policy
Students choosing to earn college credit while in high school must be in good standing at their
respective high school in order to enroll in and attend Kirkwood Community College CCHS Programs.
Students enrolled to earn Kirkwood Community College credit must abide by the school handbook of the
local school district, as well as the rules and policies spelled out in the Kirkwood Community College
Student Handbook, found online at (www.kirkwood.edu/studentpolicies). Additional specific program
requirements may also be outlined by the Kirkwood Academic Department.
Kirkwood Community College is committed to maintaining a safe environment for all students, faculty,
staff and visitors. Student conduct that interferes or disrupts effective instruction or safe classroom
operation will be addressed. Kirkwood staff can remove students from Kirkwood property or program
for misconduct.
Process for Misconduct Violations:
Level 1: Incident Documentation
a. Immediate response by instructor to acknowledge and stop the misconduct with student.
b. Written documentation of the observable behavior is shared with high school and college
personnel, including Kirkwood’s Dean of Students within 24 hours of the incident.
c. Instructor meeting with student and a second party (staff member) to review with student the
violation of misconduct and the positive steps for moving forward. Acknowledgement that
further violation will result in a meeting with all interested parties (student, instructor, district
and Kirkwood staff, parents, etc) for discussion. (If possible this meeting will occur prior to the
next scheduled class meeting.)
d. Student and instructor sign off on acknowledgement of behavior issue and steps for
improvement.
Level 2: Meeting w/ all interested parties
a. Second violation of misconduct with a student results in a meeting scheduled by Kirkwood to
review action plan or decision to continue. Kirkwood staff will be present, as well as high school
district staff. High School will inform and include parents at this level of the discussion if they
choose.
b. Depending on the violation, Kirkwood can remove the student from the class or program at
this step. The goal is to clearly define expectations for moving forward. Students at Level 2
should note that future incident will result in removal from the class or program.
Level 3: Removal from CCHS program
If removal occurs within the parameters of the Kirkwood withdrawal date, it is the student’s
responsibility to work with high school personnel to withdraw; otherwise removal may result in
a failing grade on the student’s Kirkwood Community College transcript.
11
Administrative Procedures
Enrollment/Registration
After completing the admission process, students must be officially registered for course(s). Application
does not guarantee enrollment for students earning college credit in HS at Kirkwood Community
College.
Enrollment will be completed according to the method of course enrollment:
1. PSEO: district faxes completed PSEO form to Kirkwood contact. Confirmation of Enrollment sent to
HS guidance counselor, and confirmation letter provided to student’s home address prior to
semester.
2. Concurrent Enrollment at the High School: course roster sent to Kirkwood contact by CCHS faculty
member at the high school within the first week of class to complete registration.
3. Shared Career Academy Programming at a Kirkwood Location. Students indicate preference for
participation by application deadline. Priority given to applications received by May 15th deadline.
Student placement confirmed with high school guidance counselor prior to end of HS academic year.
Enrolled students receive welcome letter prior to semester begins.
Disability Accommodation Services for High School Students Enrolled
in Kirkwood Community College Classes
Provision of disability accommodation services to high school students enrolled in Kirkwood Community
College classes are provided in accordance with policies and procedures for ADA accommodation
services provided for all Kirkwood students.
Procedures to receive accommodations for Kirkwood classes
Complete the paper form of the ADA Application. Copies of the application are available at all Kirkwood
locations or from the Learning Services office on main campus (2063 Cedar Hall) OR follow the
instructions below to complete the same application online.
NOTE: Current documentation of a disability needs to be submitted with the application form. This
documentation should include your most recent IEP/504 plan or other documentation provided by a
medical professional.
Instructions for ADA Application On-Line Form:
1. Go to www.kirkwood.edu/learningservices
2. Click on ‘Disability Accommodation Services’
3. Click on ‘online application form’
12
4. Answer all the questions then click on ‘Submit’. The application is sent directly to the Learning
Services office on main campus.
Once the documentation is provided to the Learning Services office, a Kirkwood ADA case manager will
be assigned. The student will receive a letter with the name and contact information of their ADA case
manager. Every effort will be made to assign a case manager at the Kirkwood location where the class is
taken to ensure easy access for meetings.
The student is responsible for contacting the case manager to develop the accommodation plan. The
case manager and the student will work together to determine which reasonable accommodations can
be provided in the college class. Once the accommodation plan is written, the student will present the
accommodation form to the Kirkwood instructor for their signature. The case manager, student and
instructor have the option of meeting to discuss the actions needed to ensure the accommodations are
provided as specified on the form. If the student is under the age of 18, a parent or guardian needs to
sign the accommodation plan. The case manager can provide the parent/guardian a copy of the
accommodation plan with all the signatures.
Students, parents and high school staff should be aware that modifications in curriculum or delivery of
instruction provided at the high school may not be considered a reasonable accommodation in the
college setting.
For more information contact the Kirkwood Disability Services Director, Learning Services Department, 2063 Cedar Hall, 6301 Kirkwood Blvd
SW, Cedar Rapids, IA 52406; Phone: 319-398-5574, Fax; 319-398-4933; Or contact the County Coordinator at the nearest Kirkwood center.
Changes in Enrollment & Deadlines
PSEO: students enrolled through PSEO are allowed to request enrollment changes within the regular
add/drop policies for Kirkwood Community College, as indicated on the academic calendar. Priority
Registration deadlines for fall (July 25, 2014) and spring (December 12, 2014) guarantee book delivery to
the high school. Registrations received after priority date requires textbook pickup through bookstore
voucher.
Concurrent Enrollment at the High School: enrollment changes need to be reflected at the high school
and the college level within the established high school add period. The district will be billed for
students enrolled in a contracted, concurrent enrollment course upon the 30th day after the course start
date. Students should work with their high school counselor or advisor to confirm that the course
change is accurately reflected at the high school and college level. Student drops after the 30th day must
fall within the guidelines (last day to drop and last date for withdrawal) as indicated on the academic
calendar.
Shared Career Academy Programming at a Kirkwood Location: students must be enrolled in the course
by the first day (or receive district, Kirkwood, and instructor approval) and can drop course without
charge through the 29th day after the class starts. The district will be billed for students enrolled in the
course upon the 30th day after the course start date. Student drops after the 30th day must fall within
the guidelines (last day to drop and last date for withdrawal) as indicated on the academic calendar.
13
Billing
PSEO: The school district pays the eligible postsecondary institution for the cost of the course or $250,
whichever is lower. If the student successfully completes the course, the course and textbooks are
provided free to the student (except possible equipment purchases). If a student fails to complete the
course and is not eligible for a waiver, the student or his or her parent or guardian may be required to
pay the district’s cost.
Contracted Courses
Detail of the billing structure is included in the signed contract between the local high school district and
Kirkwood Community College. Signed copies are available for review by contacting Kirkwood’s Office for
College Credit in High School or the Campus Center within the local county.
Concurrent Enrollment at the High School or Online: The district will be billed for students
enrolled in a contracted, concurrent enrollment course upon the 30th day after the course start
date.
Students in Shared Career Academy Programming at a Kirkwood Location: The district will be
billed for students enrolled in the course upon the 30th day after the course start date.
Submitting Grades
Concurrent enrollment instructors are responsible for submitting final grades through the Eaglenet site
by midnight of the fourth calendar day after completion of the course. To view step by step instructions
for submitting grades through Eaglenet please refer to Appendix D.
Grading System
Kirkwood uses a 4.0 grading system. Kirkwood grades and their meanings are given below:
A 4.00
A- 3.67
B+ 3.33
B 3.00
B- 2.67
C+ 2.33
C 2.00
C- 1.67
D+ 1.33
D 1.00
D- 0.67
F 0.00
P Passing Credit
Q No Credit
I Incomplete
E Excused Without Credit
T Credit by Examination
N Audit
W Withdraw from Course
X Course Repeated
O Original Grade Removed
The grades of A.B, C, D and F are included in the computation of grade point average. Credit toward
graduation is granted for A, B, C, D, P and T.
14
Computing Grade Point Average
Grade point average is computed by multiplying the number of semester credits for each course by the
numerical value of the grade given for that course. These values are then added together for the total
points, which are then divided by the total number of credits for the GPA.
FERPA – Family Educational Rights and Privacy Act
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal
law that protects the privacy of student education records. The law applies to all schools that receive
funds under an applicable program of the U.S. Department of Education.
At the postsecondary level, ownership of education records belongs to the student. Once a person
officially registers and attends a postsecondary class, they are a student, regardless of their age. Parents
have no rights under FERPA to their student’s postsecondary education records. Kirkwood can release
the student’s education records to the student, to the high school, and as authorized by the student by
completing and signing a Consent for Release of Education Record form
(www.kirkwood.edu/onestopforms). Kirkwood’s complete Student Records policy can be found at
www.kirkwood.edu/site/index.php?p=32309.
Evaluation of Courses
Course evaluation for Kirkwood CEP students is conducted by Kirkwood’s Office of Institutional
Research using the SPOT (Student Perception of Teaching) evaluation form. The CEP students
are administered the same SPOT evaluation as on-campus students and on the same time table.
Kirkwood Career Academy Program also conducts annual program assessment through the
Student Engagement Survey that is developed, implemented, and analyzed by Kirkwood's
Office of Institutional Research.
Site Visits
Faculty site visits are performed to ensure that college courses offered through CEP are the same as the
courses offered on campus. The goal of faculty site visits are to create a formal, yet comfortable
environment as to not disturb the delivery of curriculum. During a site visit the college faculty member
will stay through the course of that session to observe the high school faculty member. During this time,
faculty liaisons make notes of their observations in terms of how the material is presented. The goal of
these site visits are not to criticize the high school teacher but to help them improve by making
suggestions and by sharing the comments from the observation. After suggestions and observations are
shared and discussed with high school teachers, the site visit form will be shared with county directors,
the Dean of County and Regional Centers, the Dean of Distance Learning and Secondary Programs, as
well as the corresponding academic dean. Faculty members will discuss observations, including concerns
15
with corresponding deans and directors. The site visit form will then be scanned into Kirkwood’s
information network, and will be available for future use. Please refer to Appendix E to view the
standard Site Visit form.
Transferring Kirkwood College Credit
Students can order a college credit transcript to be sent to another college by completing the Official
Transcript Request form online at www.kirkwood.edu/transcript .
If a student would like a transcript mailed to them the request can be made by calling the One Stop
office at 319-398-5412 or by emailing enrserv@kirkwood.edu . To have a transcript sent anywhere other
than to another college or directly to the student, a request must be submitted in writing with the
student’s signature. Mail the request to:
One Stop office
Transcript Request
6301 Kirkwood Blvd SW
Cedar Rapids, IA 52406
In accordance with common higher education practice, only transcripts mailed from the Registrar's
Office of one college to another are considered official. Transcripts that have been in the possession of
students are not official.
Unofficial college credit transcripts can be picked up at the One Stop office. A photo ID is required.
Concurrent Enrollment Instructor Benefits
Professional Development Places and Activities
Eaglecard
The Eagle card is your free faculty photo ID. You may get your Eaglecard on the main campus or at any
county center location. The Eaglecard allows you to use the Kirkwood Recreation Center for free, along
with attending Kirkwood entertainment and sporting events at no charge.
Collaborative Learning Days
The purpose of conference event is to provide participants a collaborative experience that enriches their
understanding and ability to respond to the needs of our learners. The mission of the event is to bring
academic affairs faculty and staff together to share successful practices and to encourage cross
disciplinary dialogue.
Dog Days of Excellence
Faculty present sessions around a variety of instructional and personal development areas. The sessions
provide everything from culinary examples to technology training.
16
KCELT
KCELT is responsible for providing Professional Development opportunities to all areas of the college.
Some examples include: New Faculty Orientation, Professional Development Offerings, reading Circles,
Teaching Circles, and Technology Training.
MLK Day
The morning includes the President’s keynote and a variety of awards and recognitions. The afternoon
includes departmental/divisional meetings in some areas. Employees attend Diversity Conferences,
Workshops, and Professional Improvement activities.
Professional Development Fellows
Team based faculty leaders with a focus on these areas: Assessment, Curriculum, Instruction,
Leadership, Technology Integration, and Understanding Student.
Other benefits can be found in the Kirkwood Faculty Handbook
Important Web Resources
Kirkwood College Credit in High School Site:
www.kirkwood.edu/earncredit
Kirkwood Faculty Handbook:
http://www.kirkwood.edu/pdf/uploaded/956/faculty_handbook.pdf
Kirkwood Student Handbook:
www.kirkwood.edu/studenthandbook
Academic Calendar:
www.kirkwood.edu/calendars
Kirkwood Library Resources:
www.kirkwood.edu/library
http://guides.kirkwood.edu/faculty
Iowa Department of Education:
http://educateiowa.gov/
Iowa Department of Education – Senior Year Plus Guidance
http://educateiowa.gov/index.php?option=com_content&view=article&id=1856&Itemid=2596
17
APPENDIX A
Course Title
Catalog #
Term
Instructor:
[Name of instructor/s]
Other Instructor
Information:
[List office location, office hours, telephone number, email address]
Section Number:
[The synonym number and the times and day of the week the course
meets]
Credit hours:
[Indicate the number of credit hours for the course]
Course description:
[List the official description of the course as it appears in the college
catalog and other printed information]
Prerequisites:
[List any prerequisites or co requisites, if appropriate]
Course Materials
Needed:
[List required textbook(s) ( including ISBN, if possible) required software
or technology, supplemental readings, calculators, workbooks, etc.]
Books and course materials for this course are available at the Kirkwood
Bookstore.
Learning Outcomes,
[Student behaviors that will be taken as evidence for learning specific
Objectives, and Course content in the course. List all appropriate course objectives and where
Competencies:
applicable, the specific course competencies which the student will be
expected to achieve.]
Assessment of Student
Learning:
[Describe how the learning outcomes, objectives and/or competencies of
the course will be assessed. List homework assignments, papers, tests,
journals, class participation, etc.]
Late Work/Make-up
Test Policy:
[List the guidelines or policies that are used in the course for students to
make-up any missed test or late work. This might include taking the tests
in the Test Center, expected notification of missed tests, obtaining prior
approval to miss a test, etc. Also include policy on late assignments.]
18
Class Attendance
Policy and College
Sponsored Activities:
As stated in the Student handbook: In compliance with Public Law 105-244,
Kirkwood Community College makes a wide variety of general institutional
information available to students.
See Student Polices: Academic and Enrollment Policies
http://www.kirkwood.edu/site/index.php?p=32303
[List clearly and concisely any additional or unique attendance requirements for
the course]
Productive Classroom
Learning
Environment:
We believe that the best learning takes place in an environment where faculty
and students exhibit trust and mutual respect.
In a productive learning environment, faculty and students work cooperatively,
recognize and respect differences, model the values of character and
citizenship, and become lifelong learners.
Plagiarism Policy:
See Student Policies: Academic and Enrollment Policies
http://www.kirkwood.edu/site/index.php?p=32303
Campus Closings:
See Student Policies: General Policies and Student Rights
http://www.kirkwood.edu/site/index.php?p=32309
Learning Environment [List any behavior expectations of students in the course including interaction
with other students and the instructor, class participation, cell phone/pager
Expectations:
policy, etc.]
Americans with
Disabilities Act:
Students with disabilities who need accommodations to achieve course
objectives should file an accommodation application with Learning Services,
Cedar Hall 2063 and provide a written plan of accommodation to your
instructor prior to the accommodation being provided.
Student Evaluation:
[List the grading criteria that is used in your class, indicating such things as
points for assignments, papers, tests, journals, class participation, due dates, etc.]
Midterm grades:
A midterm grade will be calculated and posted on EagleNet. The midterm
grade is a grade-in-progress, and will not affect your official GPA, nor will it
impact financial aid. The midterm grade has three purposes: first, to
communicate your academic performance; second, to provide opportunities
for you to discuss your progress with your instructor; and third, to allow
Kirkwood to design college-wide intervention programs that will improve
student success.
How final grades are
determined:
[More detail here.]
Grading Scale:
B+
C+
D+
F
19
Drop Date:
A
B
C
D
A-
B-
C-
D-
[For any class with start date 8/20/12 and end date 12/14/12 the last day
to drop is Friday, November 30.
To determine the last drop date for classes with different start and end
dates please log into EagleNet and go to EagleNet for Students. Under
Registration click on Last Day to Drop Fall ’12 Sections].
Students dropping a class during the first two weeks of a term may
receive a full or partial tuition refund for 16 week terms, for shorter
courses check with Enrollment Services for total withdraw information.
The last date to drop this class for this term is ____________.
Details of the refund schedule can be found under Academic &
Enrollment Policies at:
www.kirkwood.edu/student_policies
Final Exam
Information:
Final exams are scheduled during the last week of the term from _________
to __________. The final exam for this class is scheduled on _________ at
_________.
Emergency
Information:
See Facilities: Emergency/Crisis Information
http://www.kirkwood.edu/site/index.php?p=7987
[If desired, list emergency phone numbers, department office locations,
etc.]
Other Information:
[List here any information specific to the course, such as information
regarding exposure to hazardous chemicals, biohazard, invasive
procedures, performance expectations, and also a course time line or
calendar, if desired.]
Check Refund Policy at: www.kirkwood.edu/registration
20
APPENDIX B
College Credit in High School:
First Day of Class Checklist for CCHS Adjunct Faculty

Log into EagleNet
1. Click on “Faculty Information”
2. Click on “Class Roster”

Do students appear? Great! Please communicate any changes to your Kirkwood
contact by the end of the first week of classes. Your roster must be confirmed in
order to ensure college credit awarded to your students and billing to your district.

No students on roster? Your students need to apply to Kirkwood!
www.kirkwood.edu/hscreditapply

Once this process has occurred, you must send a copy of your roster to your
Kirkwood contact to match these names in the application database. It is helpful to
include the student’s full name and basic demographic information on your roster in
case there are duplicates.
OR

Share your Kirkwood syllabus with your students. Explain to students this course will be reflected on
the official high school transcript as well as the official Kirkwood transcript. As a result, any
enrollment changes and final grades must be reported to Kirkwood by the established deadlines.

Send a copy of your Kirkwood syllabus to your Kirkwood contact. Each semester we need to keep
this on file for auditing and accreditation purposes.

If your course is part of a Career Academy, share the information sheet for that Career Academy.
Information sheets can be found at the following link: www.kirkwood.edu/earncredit

Stress this is college level work: rigorous curriculum

Additional information and resources provided to assist you as an adjunct of Kirkwood Community
College can also be found at: www.kirkwood.edu/earncredt - click on CCHS Concurrent Enrollment,
then click on Adjunct CCHS Faculty Resources

Be sure that all of your concurrent enrollment classes are officially scheduled with Kirkwood. We
are glad to assist you with this. Enjoy your semester!
21
APPENDIX C
Memorandum of Understanding for Teaching Services
Between
Kirkwood Community College
And
“Insert Name” School District
This agreement is entered into between Kirkwood Community College and the “insert name”
School District for concurrent enrollment classes offered per the Master Educational Service
Agreement by “insert name” instructors.
PURPOSE: This agreement outlines the responsibilities of Kirkwood Community College, “insert
name” School District, and the following said “insert name” School District instructor: “Insert
Name”
KIRKWOOD COMMUNITY COLLEGE RESPONSIBILITIES
1. Collect and review instructor application material and credentials.
2. Approve instructor and courses in which he/she is qualified to teach.
3. Conduct instructor orientation and professional development related to teaching at the
college level.
4. Provide on-going subject specific curriculum and instruction support for college courses
being offered to “insert name” students.
5. Maintain accreditation standards for college curriculum.
6. Serve as the registrar to establish and maintain student credit records and transcripts.
7. Conduct routine course evaluations.
8. Coordinate district billing based on final enrollment day class roster.
9. Coordinate faculty classroom visits on established rotating basis.
10. Maintain educational service agreements, teacher MOUs, course syllabi and state Department
of Education records.
11. Provide student orientation materials and/or meetings for district personnel, students and
parents, which will include general advising information.
PARTICIPATING SCHOOL DISTRICT RESPONSIBILITIES
1. Provide administrative and academic counseling support to students enrolled in college
courses.
2. Provide students with Kirkwood program and course information.
3. Provide Kirkwood with course scheduling information by June 15 each year for the
following school year or by a mutually agreed upon date.
22
4. Grant high school credit for successful course completion.
5. Require all students to comply with Kirkwood’s health and safety rules and enrollment
regulations.
6. Pay Kirkwood the agreed upon cost per pupil as outlined in the Educational Service
Master Agreement.
7. Notify Kirkwood in advance for the approval of a long-term substitute teacher
assignment for said instructor.
8. Provide up-to-date class rosters and communicate changes in enrollment as they occur.
9. Provide registration assistance as needed an in a timely manner.
10. Be in compliance with the use of required textbooks and software approved by the
respective Kirkwood academic department.
PARTICIPATING DISTRICT INSTRUCTOR RESPONSIBILITIES










Complete and submit required instructor application and employment material to
Kirkwood.
Participate in required Kirkwood instructor orientation sessions and on-going required
professional development.
Follow and distribute Kirkwood course syllabus and outline to students and Kirkwood
contact each semester.
Conduct Kirkwood course & program orientation during first week of each class, which
includes student registration for college credit.
Inform Kirkwood contact immediately of any changes to individual class rosters
throughout the term.
Submit Kirkwood mid-term and final grades by required date using Kirkwood EagleNet
system.
Enforce Kirkwood student conduct policy.
Attend annual academic department meetings and training sessions.
Administer Student Perception of Teaching Evaluation (SPOT) form to students.
Verify final class roster for billing purposes.
NON COMPLIANCE
It is also agreed that if the participating district, or district instructor does not comply with their
respective responsibilities, they will first be cited for non-compliance with a verbal warning,
followed by a written warning to district administration if they continue to not be in compliance.
After three citings of non-compliance, Kirkwood has the ability cancel this agreement for
teaching services with said district and district instructor.
23
ADDITIONAL COMMENTS:
____________________________________________________________________________
_____________________________________________________________________________
Official District Signature
_________________________________
Official Kirkwood Signature
______________________________________
Title of District Official
Title of Kirkwood Official
_________________________________
______________________________________
Date
Date
____________________________________
__________________________________________
District Instructor Signature
______________________________________
Date
______________________________________
24
APPENDIX D
ACCESSING KIN FROM A NON-KIRKWOOD COMPUTER
(Updated by Lynda Nelson on 6/19/12)
1.
Open a browser, such as Internet Explorer or Firefox.
2. In the address bar, type: https://kin.kirkwood.edu.
TIP: From the Kirkwood home page, www.kirkwood.edu, type “KIN” in the search box. Click on
the first link. The Search page looks like this:
3. This window will appear:
4.
The username is: kirkwood\k number, and the password is your domain password.
5. Important: Check the box by “Remember my password”. Then when you open documents
from the Shared Library, you should not need to re-enter your user name and password. Also
the next time you access KIN from the same computer, you will not need to log in.
6. Note: There are a few applications on the Applications tab that you will not be able to access
from a non-Kirkwood computer. They are Reporting Services, Colleague UI Web and ImageNow.
You will need to use the VPN (Firepass) client to access these applications.
25
APPENDIX E
EagleNet for Faculty Instructions
(Updated 8/17/10 by Patrick Clemence)
Table of Contents
Accessing EagleNet .................................................................................................................... 27
Login/Password .......................................................................................................................... 27
Faculty Applications ................................................................................................................... 29
Class Roster ............................................................................................................................... 29
Copying and Pasting Class Roster Information into Excel ............................................................... 33
Viewing Student Profiles ............................................................................................................. 34
My Class Schedule...................................................................................................................... 34
Submitting Grades ...................................................................................................................... 35
Pay Advices ............................................................................................................................... 36
EagleNet Error Message Screens .................................................................................................. 38
26
Accessing EagleNet
1. Log on directly at: https://eaglenet.kirkwood.edu OR
2. Click on EagleNet at the bottom of the Kirkwood homepage (www.kirkwood.edu).
Login/Password
An EagleNet k number and password will be required to perform EagleNet functions. Your k
number is a lower case k followed by the Colleague ID. Example: k0001111.
If you do not have your EagleNet k number, you can contact your department or click on the link
“k Number Information”. On the “k Number Information” page is a link if you or your students
do not know your EagleNet k number. Click on “use this form”. You will be asked for your first
and last name and email address. Your EagleNet k number will be emailed to the email address
that Kirkwood has on record.
27
1. Before you can log into EagleNet, you will need to create a password. Go to this website:
www.kirkwood.edu/password
2. To create a password, click on Establish or Forgot My Password.
3. Complete the requested fields and click on Next. Then you will need to choose a security
question and answer.
4. On the next screen, you will set your password. Your password must follow these rules:
A. A minimum of six (6) characters long, maximum of 9 characters long.
B. Contain at least ONE Uppercase letter, at least ONE lowercase letter, and at least
ONE number.
C. May NOT contain your first, middle or last name or your EagleNet k number.
D. You can only use a password once; each time you reset your password, you need to
use a new password.
E. You must wait 8 days before you can change a password.
5. After setting your password, click on Log In and enter your k Number and new
password. Click on Submit.
28
Faculty Applications
1. Click on EagleNet for Faculty, if the menu below is not displaying.
Class Roster
1. Click on Class Roster under Faculty Information from the Faculty menu.
2. The Class Roster Select Section will display the classes that you have been assigned to
teach. You can limit the display of classes by choosing a Term or Start Date and End
Date at the bottom of the screen and click on Submit.
3. To view the students in your classes, select the class and Submit. You may only select
one class at a time.
4. If you would like to see the roster without inserting your K number and password every
time complete the following steps on your machine:
Add the image server URL to your intranet sites:
29
Go to Tools>Internet options.
Select the Security tab.
Select Local intranet, the sites button.
30
Click on the advanced tab and add the URL: https://z0crim11/kirkwood.edu
Click OK
Now you will be able to access student images in EagleNet without a K number and
password.
5. If you choose not to add the image server to your Internet Sites:
When you select a section you will now see this prompt:
31
Enter your k number and password if you want to view the images. This is the same
username/password combo you use to access the portal, email or logging in to your
campus computer:
User name: kirkwood\k0000000
Password: your password
If you choose not to view the images – just click on the cancel button – your class
roster will display without the images.
6. The class roster will provide you with the student’s name, EagleNet ID, picture, email
address, phone number, class, status, and credits. The various statuses you will see include:
New – Student registered before the start of the class
Add – Student added the class after the class began
PSEO New – Student is a post secondary high school student who added before the class
started
PSEO Add – Student is a post secondary high school student who added after the class
started.
If the student drops or withdraws from the class, their name will no longer be included on
the list.
7. From the class roster screen, you can Select a different course section or E-mail these
students.
8. To e-mail the students, follow these steps:
a. Click on E-Mail these Students.
b. Choose E-Mail All Students Listed OR E-Mail Only Selected Students. If you
choose E-Mail Only Selected Students, you will also need to select the students that
you wish to send an email to.
c. Click on Submit. This screen appears:
32
d. You MUST also type in an email address (either your own email address or one of
the student email addresses) under E-mail Address column. Under E-mail Action,
choose Send To. If you do not include an email address, your email will NOT be
sent.
e. Type a Subject and the E-mail Text.
f. Click on Submit.
Copying and Pasting Class Roster Information into Excel
You can create a spreadsheet of the student names to keep track of student grades. Here are the
basic steps that you will need to perform. Screen prints are provided below for some of the steps.
1. When the roster is displayed in the browser, choose File, Save As. Save as html (you can
use the filename as is). Save to the Desktop.
2. From the Desktop, open the file and copy the URL in the Address bar.
3. Open Excel.
4. Choose Data tab, the Get External Data group, choose From Web. (In Office 2003,
Data, Import External Data, and New Web Query.)
5. A new browser window opens within the New Web Query dialog box. Paste the URL
and click Go.
6. Click the Import button at the bottom of the dialog box.
7. In the Import Data dialog box that appears, leave all selections as is and click OK.
8. Delete any unnecessary rows by selecting the rows, right-click, and choose Delete.
9. Delete any unnecessary columns by selecting the columns, right-click, and choose Delete.
Here are screen prints of some of the above steps:
Step 1: Save As HTML from Internet.
Step 2: Copy URL from Address Bar.
Step 4:. New Web Query window with pasted
Step 5: Import Data window. Click on OK.
33
URL.
Viewing Student Profiles
1. Click on the student name to view individual student information. You may only select
one student at a time. Click on Submit.
2. The student profile lists demographic and academic information.
My Class Schedule
1. From the EagleNet for Faculty menu, select My Class Schedule.
2. Select a Term (or you can enter a date range) from the drop down menu and Submit.
34
3. Click on each class section for more
detailed information.
4. Meeting information and a course
description will be provided.
Submitting Grades
1. From the EagleNet for Faculty menu, select Grading.
2. Select a Term (or you can enter a date range) from the drop down menu and Submit.
3. Select Final or Midterm/Intermediate Grading. Choose Midterm/Intermediate to enter
midterm grades and attendance. See note below on attendance.
4. Select the class in which you want to submit grades. You may only select one class at a
time. Click on Submit.
Note: Attendance will be recorded using the Attendance column and needs to be submitted
before the 10th day of the term. Enter an H (here) for all students who have attended your class
at least once. Enter a G (gone) for all students who have not yet attended your class. Attendance
may be changed if the student begins attending, and you are satisfied that he/she can complete
your course by beginning attendance at this point.
Mid-Term grades will be submitted in the Mid-Term column. Your Dean will let you know
when Mid-Term grades are due.
For Final Grades, type in the grade for each student and submit results. An FW grade means
failure to withdraw. Due to the time out feature, you may want to submit 5-10 grades at a time.
After submitting results, you will be defaulted back to the main menu. Final Grades cannot be
changed once submitted. Changes in Final Grades must be made on paper form.
35
Pay Advices
Pay Advices is your pay check information. Pay Advices will display withholding information as
well as other deductions that are taken out of your pay. This screen will show you the amount
that is to be deposited into your account on pay day. Your pay advice information will be
available two days prior to pay day so you can view the information before pay day. Remember
that funds are not deposited with your financial institution UNTIL the actual pay date. To look at
your pay advices, you can follow the steps below:
1. Login to EagleNet using your k Number and Password.
2. Click on EagleNet for Faculty or EagleNet for Employees.
3. Under the Personal Profile heading, click on Pay Advices.
4. Once you click on Pay Advices, your screen will look similar to the image below.
36
To select another year of
pay advices, select year
here.
Current year
Pay Date
links
5. You can click on any of the dates below current year and see the pay information for that
pay period. You can select a previous year under the Select Other Year area and see more
pay information from previous years. To view your current pay information, you can
click on the date you will be paid next, and the pay information will display.
6. Your pay information will look like the image below, your withholding and deduction
information will be in the blanked out areas. Below the withholdings and deductions, you
will see your check with your pay amount.
7. To print your Pay Advice, once the pay advice is opened in the browser window, click on
File, Page Set Up. Set the orientation to Landscape and click OK.
8. Once you are finished looking at your pay information, you can click the Close Window
button at the bottom of the screen.
37
EagleNet Error Message Screens
Why did my session time out?
As a security feature, if too much time elapses between actions, EagleNet will time out. You will be
required to log in again.
38
APPENDIX F
College Credit in HS CEP Site Visit Report
Concurrent Enrollment Adjunct Instructor
High School
Concurrent Enrollment Course
Faculty Liaison
Academic Dept
Date of Visit
Length of Visit
Check any that apply to the Faculty Liaison’s role for this visit:
 Observed instructor and students in class.
 Participated in class (e.g. guest lecture, team teaching, etc.)
 Discussed progress of the class with students.
 Discussed progress of the class with the instructor.
 Discussed grading of student work with instructor.
 Reviewed examples of assessment instruments.
 Reviewed sample student work.
 Other
Is the concurrent enrollment instructor using an approved textbook?
 Yes
 No
Is the instructor following an approved course syllabus?
 Yes
 No
Is the course consistent with the on-campus course?
 Yes
 No
(Any “No” responses should be explained in the comment section, below.)
Liaison’s comments, observations, recommendations (use separate sheet if needed):
39
Faculty Liaison Signature
Date
Concurrent Enrollment Adjunct Instructor Signature
Date
This site report is for the sole purpose of maintaining the alignment of College Credit in HS concurrent enrollment courses with those
taught at Kirkwood Community College.
40