Appendix A
Revision of Financial System for AEP, ESEP, MLEP, MEEP
The financial rules for these programmes were not changed from last 4-5 years. Due to inflation and
revision of the financial rules for the similar programmes in the conventional universities, revision of
the financial rules for these programmes is now essential for economic self-sustenance and smooth
conduct / implementation.
Recently, university has already approved Financial Rules for ‘Architecture Programmes (AEP)’. Along
with small upward revision and simplification of fees for AEP, upward revision of the financial rules
for the following programmes is also proposed.
1. Electronics Engineering Programmes (ESEP)
2. Mechanical Engineering Programmes (MLEP)
3. Marine Engineering Programmes (MEEP)
Objectives
The proposed financial system has following objectives:
• Clear, transparent and simple financial system which is easy to implement
• Cost-effective but high quality programme implementation, with minimum manpower
• True and effective delegation of functions among the university and study centers
• Elimination of unproductive activities and bureaucratic delays
• Retention of present university control on study centre activities
• Attracting best academic talent and private entrepreneurs for high quality professional
educational services to the students
• Creating the system where study centre will “own” YCMOU students
Controlling and Approving Authority
The Director, School of Science and Technology, shall be controlling and approving authority, for all
university’s expense for these programmes, within the sanctioned budget and as per the approved
university rules / procedures.
Study Center Identification
Processing Fee
Any institution or organization, applying for study centre of these programmes, has to pay nonrefundable “Processing Fee” along with “Study Center Application Form”.
In addition to the ‘Processing Fee”, applicant ‘Institution’ is also required to pay separately for
following expenses, for each member of “Study Center Committee” consisting of maximum 2 members.
Single expert is allowed to work on multiple “Study Center Committee” for each group of academic
programmes.
All following expenses shall be paid by applicant institution, in advance before the inspection visit,
directly to the Chairman of the “Study Center Committee”, against submission of necessary documents
like (1) ‘Photocopy of Journey Ticket’ or ‘Estimated kilometers of Road Travel’ (2) Duly filled and signed
TA / DA / IA forms for each member of the “Study Center Committee”. The Chairman of the “Study
Center Committee” shall be responsible for further distribution of this amount as per the approved
prevalent rules, among members of the “Study Center Committee”.
• Traveling Expense: shall be paid by the applicant institution, before the inspection visit,
against the ‘Photocopy of Journey Ticket’ or ‘Estimated kilometers of Road Travel’, directly to
the Chairman of the “Study Center Committee”, who shall be responsible for travel
arrangements. Journey shall be planned using appropriate mode of travel as given below in
table, by shortest route, so as to ensure minimum expense for the applicant institution.
University shall also try to combine inspection visits for multiple institutions, so that traveling
expense can be shared among those institutions and thus, can be further minimized.
• Local Conveyance: shall be directly arranged by the applicant institution.
• Local Hospitality: shall be directly arranged by the applicant institution.
Approved Financial Rules
Resolution: A-100/06/80 (D-300/05-06/03)
Page 1 of 1
•
•
•
Dearness Allowance (DA) as per the approved YCMOU rules, to be paid by the applicant
institute
Special Allowance (SA) as per the approved YCMOU rules, to be paid by the applicant institute
Inspection Allowance (IA) as per the approved YCMOU rules, to be paid by the applicant
institute
Type of Applicant
Institution:
Indian
Indian State or Central
Government Owned
Foreign
Payment Responsibility: Applicant Institution (applicable for AEP, ESEP, MLEP, MEEP)
Processing Fee
Indian Rs 4000/-
Nil
US $ 1000/- for all
academic programmes
from this university
Dearness Allowance (DA)
As per the prevailing approved YCMOU rules
US $ 75 for each day
including traveling
Special Allowance
As per the prevailing approved YCMOU rules
US $ 25 for each day
including traveling
Rs 300/- for each Institution
US $ 75 for each
Institution
Inspection Allowance (IA)
Medical
and
insurance cover
accident
For each day of inspection visit including traveling
Traveling Expense: For
Mode
Rate / Fare
both, forward and return Air, Road Economy Class Air Fare or at current prevailing market
journey
or Railway rate for a single AC car or AC 3/2 Tier Fare, for each
member
Local Conveyance
By car, from and to the nearest
Railway Station or Airport
Local Hospitality
Air: Economy Class
By car, from and to the
nearest Airport
lodging and boarding at decent and clean
Rest House or Guest House or Hotel
Study Center Deposit
Each recognized study centre will have to keep interest free but partially refundable “Study Centre
Deposit” with the university. Maximum 85% of this “Study Centre Deposit” will be refundable only
when study centre is de-recognized. Before refunding, University shall have full right to recover any
penalty from this deposit. ‘Study Center Deposit’ shall be refunded back only against original
university receipt for the same. Hence, all study centers are advised to properly preserve the original
university receipt for ‘Study Center Deposit’. These new proposed rates, if approved, shall be
applicable for new study centers only and shall not be applicable for already recognized study
centers.
Study Center Deposit
Type of Study Center:
Indian
Indian State or Central
Government Owned
Foreign
For (1) Architecture Programmes (AEP)
For DAA SC Category
Indian Rs 30,000/-
Nil
Not Applicable
For BArch SC Category
Indian Rs 20,000/-
Nil
Not Applicable
For MArch SC Category
Indian Rs 20,000/-
Nil
US $ 25,000/- for all academic
programmes from this university
For (1) Electronics Engineering Programmes (ESEP) & (2) Mechanical Engineering Programmes (MLEP)
For Basic SC Category
Indian Rs 30,000/-
Nil
Not Applicable
For IT SC Category
Indian Rs 10,000/-
Nil
Not Applicable
For Advance SC Category
Indian Rs 30,000/-
Nil
US $ 25,000/- for all academic
programmes from this university
Nil
US $ 25,000/- for all academic
programmes from this university
For (1) Marine Engineering Programmes (MEEP)
For all study centers
Indian
Rs 500,000/-
Penalty Recovery from SC Deposit
If a study centre does not submit attendance records of student and staff, during counseling sessions
for all courses or if, university receives serious complaints about the study centre then, university will
Approved Financial Rules
Resolution: A-100/06/80 (D-300/05-06/03)
Page 2 of 2
have full right to penalize the study centre with penalty and/or de-recognition. Before refunding, this
penalty will be recovered from the ‘Study Centre Deposit’.
Honorarium to Study Centre Staff
Payment of the honorarium to the study centre staff shall be the joint responsibility of Study Centre
Head and Programme Coordinator. University shall not be responsible for this payment.
University separately pays honorarium for only examination-related activities to respective staff
members at the exam centre, which may be a study centre. Rules for this are given elsewhere in this
document. Except for this, for what so ever reason, university does not pay any amount directly to the
study centre or any staff member at the study centre. As full time academic faculty members are
expected for all MEEP study centers, following rates are applicable only for few experts hired on clock
hour basis.
Following table shows recommended honorarium rates for staff at study centers of these programmes.
Honorarium is payable only at the end of each semester.
SN
Designation
Honorarium Rates at Indian Study Center
(in Indian Rs)
Honorarium Rates at Foreign Study
Center (in US $)
Foreign study centers may vary
honorarium rates as per the local
conditions prevailing in their country.
But, these honorarium rates must be
approved in advance by the university.
University shall publish these approved
honorarium rates on its official web site.
Administrative Staff
1
Study Centre Head
For AEP / ESEP / MLEP:
2,000/- for each Semester
2
Programme Coordinator
For AEP /ESEP / MLEP:
6,000/- for each Semester
3
Clerk
For AEP / ESEP / MLEP:
1,600/- for each Semester
4
Attendant
For AEP / ESEP / MLEP:
1,400/- for each Semester
Academic Staff
Foreign study centers may vary
For ESEP / MLEP: Rs 180/- for each hour of
honorarium rates as per the local
counseling session. (Rs 7,200/- per course, for
conditions prevailing in their country.
total 40 Hrs)
But, these honorarium rates must be
For AEP / MEEP: Rs 240/- for each hour of
approved in advance by the university.
counseling session (For AEP: Rs 9,600/- per
University shall publish these approved
course, for total 40 Hrs and for MEEP: Rs
honorarium rates on its official web site.
19,200/- per course, for total 80 Hrs)
5
Counselor for Theory
type of Course
6
Counselor for Practical
type of Course
For ESEP / MLEP: Rs 120/- for each hour of
counseling session (Rs 9,600/- per course, for
total 80 Hrs)
For MEEP: Rs 180/- for each hour of
counseling session (for MEEP: Rs 17,280/- per
course, for total 96 Hrs)
7
Assistant for Studio or
Practical type of Course
For AEP: Rs 160/- for each hour of counseling
session (Rs 12,800/- per course, for total 80
Hrs)
For ESEP / MLEP or MEEP: Rs 60/- for each
hour of counseling session (For ESEP/MLEP:
Rs 4,800/- per course, for total 80 Hrs and for
MEEP: Rs 5,760/- per course, for total 96 Hrs)
8
Counselor for Studio or
Project-Work type of
Course
For ESEP / MLEP: 180/- for each hour of
counseling session (Rs 14,400/- per course, for
total 80 Hrs)
For AEP / MEEP: 240/- for each hour of
counseling session (For AEP: Rs 19,200/- per
course, for total 80 Hrs and for MEEP: Rs
23,040/- per course, for total 96 Hrs)
Programme Promotion
Free Prospectus Copies
Once in a year, each recognized study centre shall be provided with 100 (For MEEP 300, due to much
higher advertisement expense) free printed copies of prospectus. Study centre is expected to sell these
prospectus copies to interested prospective students at the price given below:
Approved Financial Rules
Resolution: A-100/06/80 (D-300/05-06/03)
Page 3 of 3
SN
Document Description
Price for Indian Student at ‘SC Within
India’ in INR
Price for Foreign Student or at ‘SCs
Outside India’ in US$
For (1) Electronics Engineering Programmes (ESEP) & (2) Mechanical Engineering Programmes (MLEP)
And (3) Architecture Programmes (AEP)
1
Prospectus (Print Copy)
100.00
25.00
For (1) Marine Engineering Programmes (MEEP)
1
Prospectus (Print Copy)
300.00
75.00
These free prospectus copies cover following expenditure of the study centre:
• Programme Promotion, Publicity and Advertisements expenditure
• All types of miscellaneous expenditure
Total Fee
Total Fee (TF) for each semester consists of 4 (Four) independent components:
• University Fee (UF), Essential Component
• Examination Fee (EF), Essential Component
• Study Centre Fee (SCF) , Essential Component
• Extra Services Fee (ESF)
University Fee (UF)
Each student has to pay UF, directly to the university, along with Admission form. UF covers following
activities of the university:
• Curricula development and study centre identification
• Programme advertisement and publicity by the university
• Student registration and SANWAD subscription
• Student Welfare and Services
• Learning material Development. As and when ready, learning material will be available at an
extra cost for students and study center. Some of the learning material may be delivered only
through Internet.
• Online Counseling and Continuous Assessment for all courses
• Study centre management for minimum specified academic activities
• Web site Support and Common miscellaneous services
Break-up of the total “University Fee” for each AEP semester is given the following table:
For (1) Architecture Programmes (AEP)
SN
UF Component Description
For Indian Student at ‘SC
Within India’ in INR
For Foreign Student or at ‘SCs
Outside India’ in US$
1
2
Advertisement and Publicity Fee (APF)
500.00
125.00
Admission Fee (AF)
200.00
3
Sanvad Subscription Fee (SSF)
50.00
50.00
12.50
4
Student Welfare & Services Fee (SWSF)
5
Online Counseling Fee (OCF)
300.00
50.00
12.50
75.00
6
Continuous Assessment Fee (CAF)
300.00
75.00
7
Study Center Management Fee (SCMF)
200.00
50.00
8
Web Site Fee (WF)
200.00
50.00
9
Common School Services Fee (CSSF)
300.00
75.00
10
Common University Services Fee (CUSF)
1000.00
250.00
11
Total University Fee (UF) for each Semester
3,100.00
775.00
Break-up of the total “University Fee” for each MEEP semester is given the following table:
For (1) Marine Engineering Programmes (MEEP)
SN
UF Component Description
For Indian Student at ‘SC
Within India’ in INR
For Foreign Student or at ‘SCs
Outside India’ in US$
1
2
Advertisement and Publicity Fee (APF)
400.00
100.00
Admission Fee (AF)
300.00
75.00
3
Sanvad Subscription Fee (SSF)
100.00
25.00
4
Student Welfare & Services Fee (SWSF)
200.00
50.00
Approved Financial Rules
Resolution: A-100/06/80 (D-300/05-06/03)
Page 4 of 4
5
Online Counseling Fee (OCF)
500.00
125.00
6
Continuous Assessment Fee (CAF)
500.00
125.00
7
Study Center Management Fee (SCMF)
300.00
75.00
8
Web Site Fee (WF)
300.00
75.00
9
Common School Services Fee (CSSF)
700.00
175.00
10
Common University Services Fee (CUSF)
1,600.00
400.00
11
Total University Fee (UF) for each Semester
4,900.00
1,225.00
Break-up of the total “University Fee” for each ESEP / MLEP course is given the following table:
For (1) Electronics Engineering Programmes (ESEP) & (2) Mechanical Engineering Programmes (MLEP)
SN
UF Component Description
For Indian Student at ‘SC
Within India’ in INR
For Foreign Student or at ‘SCs
Outside India’ in US$
1
2
Advertisement and Publicity Fee (APF)
50.00
12.50
Admission Fee (AF)
16.00
4.00
3
Sanvad Subscription Fee (SSF)
10.00
2.50
4
Student Welfare & Services Fee (SWSF)
10.00
2.50
5
Online Counseling Fee (OCF)
30.00
7.50
6
Continuous Assessment Fee (CAF)
30.00
7.50
7
Study Center Management Fee (SCMF)
16.00
4.00
8
Web Site Fee (WF)
16.00
4.00
9
Common School Services Fee (CSSF)
32.00
8.00
10
Common University Services Fee (CUSF)
90.00
22.50
Total University Fee (UF) for each Course
300.00
75.00
Only
for
already
enrolled
(as
on
1-May-2004) EEDP students: Total University
Fee (UF) for each course (subject) at semester
1 to 6 and any 1 (One) semester of choice from
Semester 7, 8, 10 and 11
180.00
NA
11
Examination Fee (EF)
Each student has to pay EF, directly to the university, along with ‘Examination Form’ for each
attempt for an end examination of each course, as per the following details:
For All Academic Programmes
SN
End Exam Fee (EF) for each attempt for end
exam of
For Indian Student at ‘SC
Within India’ in INR
For Foreign Student or at ‘SCs
Outside India’ in US$
1
Each Theory Course
130.00
32.50
2
Each Practical, Studio or Project-Work Course
300.00
75.00
Student is also required to pay additional ‘Convocation Fee’ (as per the following details) along with
the application for the award of the diploma / degree / post-graduate degree, which covers
convocation, certificate and related postal charges.
SN
Description
For Indian Student at ‘SC
Within India’ in INR
For Foreign Student or at ‘SCs
Outside India’ in US$
1
Convocation Fee
200.00
50.00
Study Centre Fee (SCF)
Each student has to pay SCF directly to the respective study centre, during first contact session after
the university confirms his/her admission. SCF covers following activities and expenses of the study
centre:
• Payment of honorarium to all academic and administrative staff members
• Organizing local Programme Advertisement and Publicity
• Payment of TA/DA to the study centre staff or charges for 'Speed Post with AD', for sending
Admission and Exam forms to the University, so as to reach before the specified last day.
• Payment of Internet Charges, for providing total 30 hours free graphic access in each semester
to each student for Internet or Email. This includes:
o Online Admission data entry, processing, checking and print out on inkjet or laser
printer for each student. Programme coordinator will also certify confirmation print out
of each ‘Online Admission Submission’ with his signature. Study center will also
Approved Financial Rules
Resolution: A-100/06/80 (D-300/05-06/03)
Page 5 of 5
provide duly signed printout of receipt for "Demand Draft", "photograph" and "Attested
photocopies of relevant student documents" for forwarding it to the university.
o Online counseling and communication with the university and ‘Online Counselors’
through discussion forum on web.
o Internet charges for 2 (Two) practice attempt on ‘Online Self-Test Center’ are included
in ‘Study Center Fee’ component.
o Identity Card and Exam Hall Ticket generation from university web site and its printing
on inkjet or laser printer, with necessary personal details along with photograph of the
student. Programme coordinator will also certify Identity Card and Exam Hall Tickets
with his signature.
• Conduct of minimum specified number of counseling sessions for each course.
• Arrange at least once in each year (1) Seminar (2) Study Tour (3) Sports Event
(4) Cultural Event (5) Guest Lecture by the leading practicing professional. These events may
be common for regular B.E. / B.Tech students and YCMOU students. Study centers may
choose to specify ‘Additional Services Fee (ASF)’ in the prospectus, which must be approved in
advance by the university, for these extra curricular activities.
• Local Information and communication centre for students for the matter related to university
and programme.
• Provide required infrastructure, studio facilities
• Provide required studio consumable, water & electricity etc.
• Provide charges for Depreciation, maintenance and repair of studio set-up
• Provide quality educational services from motivated, talented and qualified academic staff
Break-up of the total “Study Centre Fee” for each ESEP / MLEP course is as follows:
For (1) Electronics Engineering Programmes (ESEP) and (2) Mechanical Engineering Programmes (MLEP)
SN
SCF Component Description
For Indian Student at ‘SC
Within India’ in INR
For Foreign Student or at
‘SCs Outside India’ in US$
60.00
15.00
1
Honorarium to Administrative Staff at the study
centre
2
Honorarium to Academic Staff at the study centre
300.00
75.00
3
Expenditure by the Study Centre on Programme
Advertisement and Publicity
300.00
75.00
4
Library Fee, Retained by the study centre
180.00
45.00
5
Lab Fee, Retained by the study centre
180.00
45.00
6
Depreciation, Maintenance, Repair & Misc. Fee,
Retained by the study centre
180.00
45.00
7
Internet Charges for min 30 hours/semester
•
Online Admission
•
Online Counseling & communication
•
2 (Two) practice Self-Tests
•
Identity Card and Exam Hall Ticket
Total Study Center Fee (SCF) for each Semester
120.00
30.00
1320.00
330.00
520.00
NA
12
Only for already enrolled (as on
1-May-2004) EEDP students: Total Study Center
Fee (SCF) for each course (subject) at semester
1 to 6 and any 1 (One) semester of choice from
Semester 7, 8, 10 and 11
Break-up of the total “Study Centre Fee” for each AEP Semester is as follows:
For (1) Architecture Programmes (AEP)
SN
SCF Component Description
For Indian Student at ‘SC
Within India’ in INR
For Foreign Student or at ‘SCs
Outside India’ in US$
600.00
150.00
1
Honorarium to Administrative Staff at the study
centre
2
Honorarium to Academic Staff at the study centre
2,800.00
700.00
3
Expenditure by the Study Centre on Programme
Advertisement and Publicity
2,400.00
600.00
4
Library Fee, Retained by the study centre
2,400.00
600.00
5
Studio Fee, Retained by the study centre
1,600.00
400.00
6
Depreciation, Maintenance, Repair & Misc. Fee,
Retained by the study centre
1,600.00
400.00
Approved Financial Rules
Resolution: A-100/06/80 (D-300/05-06/03)
Page 6 of 6
Retained by the study centre
7
12
Internet Charges for min 30 hours/semester
•
Online Admission
•
Online Counseling & communication
•
2 (Two) practice Self-Tests
•
Identity Card and Exam Hall Ticket
Total Study Center Fee (SCF) for each Semester
600.00
150.00
12,000.00
3,000.00
Break-up of the total “Study Centre Fee” for each MEEP semester is as follows:
For (1) Marine Engineering Programmes (MEEP)
SN
SCF Component Description
For Indian Student at ‘SC
Within India’ in INR
For Foreign Student or at ‘SCs
Outside India’ in US$
1,000.00
250.00
1
Honorarium to Administrative Staff at the study
centre
2
Honorarium to Academic Staff at the study centre
6,000.00
1,500.00
3
Expenditure by the Study Centre on Programme
Advertisement and Publicity
4,000.00
1,000.00
4
Library Fee, Retained by the study centre
500.00
125.00
5
Lab Fee, Retained by the study centre
2,000.00
500.00
6
Depreciation, Maintenance, Repair & Misc. Fee,
Retained by the study centre
4,000.00
1,000.00
7
Internet
•
•
•
•
500.00
125.00
12
Total Study Center Fee (SCF) for each Semester
18,000.00
4,500.00
Charges for min 30 hours/semester
Online Admission
Online Counseling & communication
2 (Two) practice Self-Tests
Identity Card and Exam Hall Ticket
Extra Services Fee (ESF)
All study centers shall be initially recognized without this fee component. But, as per the local needs
or to improve overall quality of these programme delivery, study center may submit their application to
offer extra or additional services than those minimum specified by the university. Tentative typical list
may include following:
Additional Hours of Face-To-Face Counseling at Study Center
Air Conditioned rooms for counseling sessions
Drawing sheet, instruments and material from the study center
Air conditioned or normal Hostel facility
Hostel Mess or Food Facility
Hostel Linen, Laundry Service
Study Tours, Academic Visits and Seminars
Model Making
Guest Lectures from the Leading Practicing Professionals
Personality Development Programmes
Extra Curricular, Sports and Cultural Activities
Gymnasium or Fitness Center
Swimming Pool
Training and Placement Services
This list is not exhaustive and study center may add, modify or delete services from this list. Not all
study centers are required to offer any extra services. It is optional for the study centers. List of extra
services and the corresponding fee component for it in the ‘Extra Services Fee (ESF)’ may change
among each study center.
After receipt of an application from the study center, The Director, School of Science and Technology
may approve the proposal for providing extra services after necessary scrutiny and modification, if
necessary. Decision of the Director, School of Science and Technology shall be final and binding on the
applicant study center. University will provide detail information in the prospectus and on the web
site, regarding extra services and approved ‘Extra Services Fee (ESF)’ for each study center. Study
centers are not allowed to charge any extra amount than specified approved ‘Extra Services Fee (ESF)’
Approved Financial Rules
Resolution: A-100/06/80 (D-300/05-06/03)
Page 7 of 7
for it. Students are expected to evaluate this information about each study center and opt for
appropriate study center as per his/her needs. Student are free to choose even those study centers
which do not charge such fee and thus, provide only minimum specified academic and student
services.
University shall not be responsible for monitoring or ensuring these extra services. It shall be treated
as mutually agreed contract between the study center and the student. Hence, university shall not
entertain any complaint regarding extra services, either from the study center or the student. Students
are allowed to change study center during each admission to next semester. Study center may able to
provide much better quality academic services to the students as per their needs.
As per the norms of Directorate General of Shipping, Government of India, MEEP student is also
expected to
Stay fulltime in College Hostel
Visit factories and ships on port
Participate in many sports, physical exercises
Wear proper uniform
Hence, every semester, MEEP student is also required to pay for following ‘Extra Services Fee (ESF)’
directly to the respective MEEP study centre. This component shall be compulsory for MEEP. In
addition to ‘Extra Services Fee (ESF)’ mentioned below, each MEEP student shall be required to pay
extra amounts to the prescribed contractor for hostel mess charges and one time uniform charges.
Each year, after submission from each study center about their prescribed amounts for yearly hostel
mess charges and one time uniform charges, YCMOU shall publish approved charges for each study
center on the its website.
SN
ESF Component Description for MEEP
For Indian Student at ‘SC
Within India’ in INR
For Foreign Student or at
‘SCs Outside India’ in
US$
1
Hostel Fee
2
Placement Fee
20,000.00
5,000.00
2,500.00
625.00
3
4
Gymkhana and Sport Fee
8,000.00
2,000.00
Swimming Pool Fee
8,000.00
2,000.00
5
Hostel Linen Laundry Fee
5,000.00
1,250.00
6
Academic Visit Fee
7,000.00
1,750.00
7
Model Making Fee
3,500.00
875.00
8
Total ‘Extra Services Fee (ESF)’ for each
MEEP semester
54,000.00
13,500.00
Library Deposit
It is proposed that all students should separately purchase at an extra cost all the specified textbooks.
Hence, university shall not be responsible for availability of learning material to each student. But,
university shall try to facilitate availability of each specified textbook, directly from publisher, at a
discounted price. Before recognition, university shall ensure that, library at the study center has
minimum number of each textbook specified for each course. This minimum number shall change as
per the sanctioned student In-Take as follows:
SN
Sanctioned Student In-Take
Minimum number of each textbook specified for each course
ESEP / MLEP
MEEP
1
30
10
6
2
40
NA
8
3
60
20
12
4
80
NA
16
5
90
NA
18
6
120
NA
24
Each study center shall issue textbooks (as per the rules prescribed by the university) to each enrolled
student for study at his residence place. But, student can refer reference books only at the library.
Before issuing a textbook or workbook through Library, study centre shall collect interest free but
refundable “Library Deposit (LD)” as per the following details:
Approved Financial Rules
Resolution: A-100/06/80 (D-300/05-06/03)
Page 8 of 8
For AEP or MEEP
Rs 2000/- (Rs Two Thousand only) from each Indian student enrolled at study center
within India or
US$ 500/- (US$ Five Hundred only) from each Foreign student or students enrolled at
study center outside India.
For ESEP or MLEP
Rs 400/- (Rs Four Hundread only) from each Indian student enrolled at study center within
India or
US$ 100/- (US$ One Hundred only) from each Foreign student or students enrolled at
study center outside India.
Important Information about SCF and LD
Students should note following important information about maximum “Study Centre Fee (SCF)” and
“Library Deposit (LD)”:
• Every enrolled student shall have to pay both fees, that is, “University Fee” and “Study Centre
Fee”.
• The university shall not accept any liability for any financial expenses incurred by either study
centre or student, on any “Studio” or “Project Work” course of these programmes.
• Study centers are allowed to collect the specified “Study Centre Fee (SCF)”, approved ‘Extra
Services Fee (ESF)’ and “Library Deposit (LD)” for each course or semester only after university
confirms admission for it.
• Study centers are not allowed to collect any extra amount other than specified “Study Centre
Fee (SCF)”, approved ‘Extra Services Fee (ESF)’ and “Library Deposit (LD)”.
• Students are advised to pay same amounts which are mentioned in prospectus, towards the
payment of “Study Centre Fee”, approved ‘Extra Services Fee (ESF)’ and “Library Deposit (LD)”
against proper receipt only.
• Study center receipts shall be only for same specified amounts of “Study Centre Fee (SCF)”,
approved ‘Extra Services Fee (ESF)’ and “Library Deposit (LD)”for a single semester.
• University will not be responsible if student pays more or study centre receives less than, the
amount mentioned in prospectus for “Study Centre Fee (SCF)”, approved ‘Extra Services Fee
(ESF)’ and “Library Deposit (LD)”.
• Study centre will collect “Study Centre Fee”, approved ‘Extra Services Fee (ESF)’ and “Library
Deposit (LD)” against their own receipt and will maintain its records of receipt. Respective
study center is responsible for refund of “Library Deposit (LD)” when due.
Rules of Refund
•
•
•
•
•
University Fee (UF) will be refunded only if a student is not eligible for the admission or the
study centre preferred by the student is not sanctioned by the University. For any other
reason, university will not refund any part of “University Fee (UF)” to any student.
For what so ever reason, study centre will not refund any part of “Study Centre Fee” to any
student.
The university may issue “Credit Note” to respective student, for sanctioned financial
assistance under “Partial Free-ship Scheme” or “Vidyarthi Sahya Nidhi” or any other
Scholarship scheme.
A student may use these credit notes for part or full (as applicable) payment of only University
Fee (UF) for the next semester.
When a student successfully completes the programme or when he does not want to continue
programme, he should surrender original Credit Notes (if any), back to university. University
shall refund in full, the amount mentioned there in, by crossed cheque.
Where and How to Pay
Approved Financial Rules
Resolution: A-100/06/80 (D-300/05-06/03)
Page 9 of 9
All University programme fees must be paid only by crossed Demand Draft (DD) of any nationalized
bank, in favour of "The Finance officer, Yashwantrao Chavan Maharashtra Open University, Nashik"
payable at Nashik-422 222, MS, India.
Communication through SC
A student has to send his payment along with admission form through the study centre. The study
centre will provide the receipt of DD for forwarding to the university, to the student when student
deposit ‘Application Form’ with DD. University will dispatch a proper receipt of this payment in due
course of time.
Student Responsibility
A student should properly preserve photocopies of all correspondence, Admission Forms, Demand
Drafts, Exam Forms and university or Study Centre fee or credit notes receipts in a single file until
successful completion of the programme.
Student Support
Partial Free-ship Scheme
Many industries, individuals and organizations have donated generous amounts to university, for
providing limited economic assistance to students from economically weaker sections and having good
academic performance in the past. A limited number of students, depending on merit, may be given
financial assistance, under “Partial Free-ship Scheme”. “Partial Free-ship Application Forms” are
available at the web site for the students.
Garib Vidyarthi Sahya Nidhi
University has constituted ‘Garib Vidyarthi Sahya Nidhi (
(’ to
provide limited financial assistance for ‘University Fee’ to selected few poor, prisoner, blind or famine
affected students.
Eligible students must submit the completed application form of ‘Garib Vidyarthi Sahya Nidhi’ along
with supporting documents. This form shall be available in PDF format on the university web site.
Student should submit the completed application form to ‘The Regional Director’ of respective region of
this university, through the study center, within two weeks from admission confirmation.
Scholarships
‘South Asian Foundation Madanjeet Singh Scholarships’ are being offered to young men and women
who have been selected for admission to a Postgraduate or Vocational Training Programme of open
universities through the distance learning programme. Starting from 2004, SAF has proposed to fund
10,000 scholarships in higher education and vocational training for marginalized students with social
and economic disadvantages. YCMOU students are eligible to apply for these scholarships.
To make higher education accessible to socially and economically disadvantaged students, the
scholarships are available to only selected bright young men and women. Each scholarship will be
Rupee equivalent of US$ 100-300 per annum (approximately Rs.4,500 to 13,500/- Indian Rupees).
Eligible students must submit the completed application form, which is available at
http://www.southasiafoundation.org/saf/scholarships/, along with supporting documents to the ‘SAF
Madanjeet Singh Scholarship Coordinator’ of this university within two weeks from admission
confirmation.
Verification of Marks
The University does not undertake revaluation of answer scripts / sheets of any course. Only
verification of marks is allowed on submission of an application form for the same, which will be
available at the university web site. Such duly filled form should be sent directly to the Examination
Section of University within a maximum period of 30 days from the date of declaration of result. “Form
and Verification Fee” against the verification of marks, for each course will be
• Rs 100/- (Rs Fifty Only) for the Indian student at study center within India or
• US $ 25.00 (Twenty Five US Dollars Only) for the foreign students or at study center outside
India.
‘Form and verification Fee’ are payable only at the time of submission of the form.
Approved Financial Rules
Resolution: A-100/06/80 (D-300/05-06/03)
Page 10 of 10
Online Counseling
The honorarium of ‘Online Counseling’ for ‘a course in a semester’ is Rs 5,000/- (Rs Five Thousand
only). Minimum 2 posts for each credit point in a semester, each of 4-5 A4 size pages, shall be
essential for payment of honorarium. The honorarium paid to the “Online Counselor” shall be
exclusive of the cost incurred towards the usage of his/her computer system, phone and Internet
account. Thus, in addition to the honorarium, he/she shall be reimbursed with the fixed amount of
Rs 5,000/- (Rs Five Thousand only) for ‘a course in a semester’, against these expenses. In addition to
the regular salary, honorarium for ‘Online Counseling’ is payable, even to the full time employed
academic staff members of the university.
Approved Financial Rules
Resolution: A-100/06/80 (D-300/05-06/03)
Page 11 of 11
End Examination
SN
Post / Description
Honorarium Rates in Rs. for actual Exam Work
(A) Item Writers, Paper Setters
1
Item (Question) Writer
30.00 per item of any type
2
Item Editor (Content)
15.00 per item of any type
3
Item Editor (Evaluation)
7.50 per item of any type
4
5
Item Editor (Language)
Theory Paper Setter (without ‘QB’ but with
‘synoptic model answers and marking scheme’)
6
Theory Paper Setter (without ‘QB, synoptic model
answers and marking scheme’)
7
Theory Paper Setter (Development of ‘synoptic
model answers and marking scheme’ for already set
synoptic model
question paper without ‘QB,
answers and marking scheme’)
8
Content Editing (certifying the content accuracy) of
‘Question Paper along with synoptic model answers
and marking scheme’
(B) Staff for end exam for all theory courses
7.50 per item of any type
900/- per Question Paper
400/- per Question Paper
500/- per Question Paper
100/- per Question Paper
1
Examination Centre Head
100/- per session
2
Sr. External Supervisor
200/- per session
3
Sr. Internal Supervisor
200/- per session
4
Junior Supervisor
100/- per session
5
Assistant to Sr. Sup’s
150/- per session
6
Peon / Water-man
50/- per session
7
Bell-man / Attendant
50/- per session
8
Watchman
35/- per session
(C) Staff for end exam of only Studio, Practical or Project-Work courses
1
Examination Centre Head
100/- per session
2
External Examiner
500/- per session
3
Internal Examiner
500/- per session
4
Studio Attendant / Lab Assistant
70/- per session
(D) Factotum and other Misc Charges
1
to Exam Centre, for the EE of all theory course
2
to Exam Centre, for the EE of all Studio or Project- 1200/- per EE
Work course
1200/- per EE
(E) Staff for Central Assessment Programme
1
Moderator
20/- per Ans sheet
2
Examiner
20/- per Ans sheet
Additional honorarium for pre and post examination work is paid only to following examination staff
members at Rs 200/- (Rs Two Hundred only) for complete end examination of only theory courses.
• Senior External Supervisor
• Senior Internal Supervisor
• Assistant to Senior Supervisors
But no such additional honorarium is paid to any examination staff for end examination of studio or
projects work courses. In addition to the regular salary, honorarium for ‘End Examination’ (as given in
the above table) is payable, even to the full time employed academic staff members of the university.
Approved Financial Rules
Resolution: A-100/06/80 (D-300/05-06/03)
Page 12 of 12