Government of Maharashtra
Directorate of Higher Education, Maharashtra State
(Statistics Division)
Proposal for Development of Comprehensive
Management Information System (MIS) of
Higher Education
What is Management information system (MIS)
A management information system (MIS) is a system that provides information
needed to manage organizations effectively. Management information systems are regarded
to be a subset of the overall internal controls procedures in a Organizational System, which
cover the application of people, documents, technologies, and procedures used by
management Authorities to solve System problems such as in educational planning,
policymaking and evaluation strategies.
Initially in Govt. organizations, internal reporting was made manually and only
periodically, as a by-product of the accounting system and with some additional statistic(s),
and gave limited and delayed information on management performance. Previously, data had
to be separated individually by the people as per the requirement and necessity of the
organization. Later, data was distinguished from information, and so instead of the collection
of mass of data, important and to the point data that is needed by the organization was stored.
Earlier, computers were mostly used for relatively simple operations ( e.g. payroll data )
often without much detail. Over time, these applications became more complex and began to
store increasing amount of information while also interlinking with previously separate
information systems. As more and more data was stored and linked man began to analyze
this information into further detail, creating entire management reports from the raw, stored
data. The term "MIS" arose to describe these kinds of applications, which were developed to
provide the Govt. authorities with data that would help in managing the Organization. Today,
the term is used broadly in a number of contexts and includes decision support systems,
Organizations Resource Planning, and database retrieval applications.
An 'MIS' is a planned system of the collection, processing, storage and dissemination
of data in the form of information needed to carry out the management functions. In a way, it
is a documented report of the activities that were planned and executed. The successful MIS
must support for reports based upon performance analysis in areas critical to that plan, with
feedback loops that allow for titivation of every aspect. In effect, MIS must not only indicate
how things are going, but why they are not going as well as planned where that is the case.
Overview :Higher Education is of vital importance for the country, as it is a powerful tool to
build knowledge – based society of the 21st century. With the growing size and diversity of
the higher education sector particularly in terms of courses, management and geographical
coverage, it has become necessary to develop a sound database on higher education.
Presently there exists two parallel systems at central Govt. level for collection of data
on higher education, one by MoHRD and other by UGC. MoHRD asks information to this
office on qualitative and quantitative aspects of education to meet the needs of educational
planning, policymaking and evaluation. Directorate of Higher Education depends on the
Universities and Institutions who are providing Higher Education in the state of Maharashtra
(The list of Universities/ Institutions which are providing higher education in the state of
Maharashtra is given herewith in Annexure-1). It is seen from the list that there exists a large
number of sectors in higher education e.g. collegiate education, technical education, medical
education, Agriculture and Fishery etc., which are under various departments in the state.
Directorate of Higher Education is incapable to collect the data from all above said sectors
because different institutions are governed by different departments of state and many of
them do not respond.
The University Grants Commission (UGC) being a nodal/apex body for coordinating
and maintaining standard of Higher Education is responsible, inter alia, entrusted with the
task of collection, compilation, consolidation and to brings out publications on various
parameters such as enrolment, teaching staff, examination result, etc. of Higher Education
statistics.
Directorate of Higher Education is collecting information from Universities and
colleges every year by way of sending pre-devised forms/formats on various parameters of
Higher Education. This office has to address so many institutions of Higher Education every
year to collect the basic statistics from source institutions. With the exponential increase in
no. of Higher Education Institutions and the present system of collection of data, the response
rate of furnishing the data is very low particularly from colleges.
Necessity to Develop Comprehensive Management Information System (MIS) of
Higher Education :It is clear from the present position that, many institutions are left out of the coverage
in the data collection by Directorate of Higher Education. Information about the present
spread and size of the higher education system is not available. As a result, Gross Enrollment
Ratio (GER), which is being calculated on the basis of available data, does not reflect the
correct picture of Educational development of the State. So it is essential to develop
Comprehensive Management Information System of Higher education.
Identification of an Agency to Develop the Comprehensive Management
Information System (MIS) of Higher Education :Maharashtra Knowledge Corporation Ltd. (MKCL) and/or, any other agency as may be
decided by Directorate of Higher Education, and Govt. of Maharashtra
Coverage of data collection Institutions:Deemed Universities in the state of Maharashtra ( i.e.14 Deemed Universities as shown in Annex-1),State
Universities in the state of Maharashtra ( i.e. 12 state Universities as shown in Annexure-1),Indian
Institute of Science, Education and Research, Pune
Annexure-1
Type of
Institution
Sr.
No.
Name of the University
Whether to cover for
data collection (Yes/No)
Central
1.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
1.
2.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
1.
Mahatma Gandhi Antarashtriya Hindi Vishvavidyalaya, Mumbai.
Bharti Vidyapeeth, Pune
Central Institute of Fisheries Education, Fisheries University, Mumbai
D.Y. Patil Educational Society, Kolhapur
Datta Meghe Institute of Medical Sciences
Deccan College Postgraduate & research Institute, Pune
Dr. D. Y. Patil vidyapeeth, Pune
Gokhale Institute of Politics & Economics, Pune
Dr. Homi Bhabha National Institute, Mumbai
Indira Gandhi Institute of Development Research, Mumbai
Institute of Armament technology, Girinagar
Institute of Chemical Technology, Mumbai
International Institute of Population Science, Deonar, Mumbai
Krishna Institute of Medical Sciences, Satara
MGM Institute of Health Sciences, Navi Mumbai
Narsee Monjee Institute of Management Studies, Mumbai
Padmshree Dr. D.Y. Patil Vidyapeeth, Mumbai
Pravara Institute of Medical Sciences, Ahmadnagar
Symbiosis International University, Pune
Tata Institute of Fundamental Research, Mumbai
Tata Institute of Social Sciences, Mumbai
Tilak Maharashtra Vidyapeeth, Pune
Indian Institute of Technology, Mumbai
Vishvesharaya National Institute of Technology, Nagpur
Dr. Babasaheb Ambedkar Marathwada University, Aurangabad
Dr. Babasaheb Ambedkar Technological University, Lonere
Dr. Punjabrao Deshmukh Krishi Vidyapeeth, Akola
Kavi Kulguru Kalidas Sanskrit Vishwavidyalaya, Nagpur
Konkan Krishi Vidyapeeth, Dapoli, Ratnagiri
Maharashtra Animal & Fishery Sciences University, Nagpur
Maharashtra University of Health Sciences, Nashik
Mahatma Phule Krishi Vidyapeeth, Rahuri
Marathwada Agricultural University, Parbhani
Mumbai University, Mumbai
North Maharashtra University, Jalgaon
Pune University, Pune
Sant Gadge Baba Amravati University, Amravati
Shivaji University, Kolhapur
Smt. Nathibai Damodar Thackersey Women’s University, Mumbai
Solapur University, Solapur
Swami Ramanand Teerth Marathwada University, Nanded
The Rashtrasant Tukdoji Maharaj Nagpur University, Nagpur
Yashwantrao Chavan Maharashtra Open University, Nashik
Indian Institute of Science, Education and Research, Pune
No
Yes
No
No
No
Yes
Yes
Yes
Yes
Yes
No
Yes
Yes
No
No
Yes
Yes
No
Yes
Yes
Yes
Yes
No
No
Yes
No
No
Yes
No
No
No
No
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Institute of
National
Importance
State
State
State
State
State
State
State
State
State
State
State
State
State
State
State
State
State
State
State
Autonomous
---------------------------------------------------------------------------------------------------------------------------------
Directorate of Higher Education, Maharashtra State, Central Building, Pune -411001
Web: http:// www.dirhe.org.in
Phone: 020/26122119, 26051512, 26130627, 26124639,
E-mail: dhepune@yahoo.co.in
Fax: 020/26111153
---------------------------------------------------------------------------------------------------------------------------------No. DHE/Stat. Div./
/2011
Date :- 18. 04. 2011
To,
Shri. A.K.Jaiswal
Principle System Analyst,
NIC-SDU Pune
Subject :-Regarding Development of MIS of Higher Education in the state of Maharashtra
Dear Sir,
As per the discussions held with you in your office on 15.04.2011, I’m herewith submitting the report as follows:
This office have prepared 42 formats ( in which this office asks the returns to field offices and universities) which I have sent
to you via Email on 15.04.2011
Hon’ble Secretary, Department of Higher and Technical Education, Govt. of Maharashtra have taken meeting on 17.03.2011
on the same subject and given instructions that MKCL have developed e- suvidha software for the admission process of all
Universities and its affiliated colleges. This software will help us in getting the student information and other academic
information. It is decided in the said meeting that MKCL will support this office in getting the Establishment and other
administrative information as prescribed in the above 42 formats which is not currently available in the MKCL’s e- suvidha
software. MKCL have to sign a agreement (MOU) with Universities for the Implementation of e-suvidha.The status of
implementation of e-suvidha is ;
Type of
Institution
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Autonomous
State
State
State
State
State
State
State
State
State
State
State
State
Name of the University
Bharti Vidyapeeth, Pune
Deccan College Postgraduate & research Institute, Pune
Dr. D. Y. Patil vidyapeeth, Pune
Gokhale Institute of Politics & Economics, Pune
Dr. Homi Bhabha National Institute, Mumbai
Indira Gandhi Institute of Development Research, Mumbai
Institute of Chemical Technology, Mumbai
International Institute of Population Science, Deonar, Mumbai
Narsee Monjee Institute of Management Studies, Mumbai
Padmshree Dr. D.Y. Patil Vidyapeeth, Mumbai
Symbiosis International University, Pune
Tata Institute of Fundamental Research, Mumbai
Tata Institute of Social Sciences, Mumbai
Tilak Maharashtra Vidyapeeth, Pune
Indian Institute of Science, Education and Research, Pune
Pune University, Pune
Kavi Kulguru Kalidas Sanskrit Vishwavidyalaya, Nagpur
Dr. Babasaheb Ambedkar Marathwada University, Aurangabad
Yashwantrao Chavan Maharashtra Open University, Nashik
Mumbai University, Mumbai
Solapur University, Solapur
Shivaji University, Kolhapur
The Rashtrasant Tukdoji Maharaj Nagpur University, Nagpur
North Maharashtra University, Jalgaon
Sant Gadge Baba Amravati University, Amravati
Smt. Nathibai Damodar Thackersey Women’s University, Mumbai
Swami Ramanand Teerth Marathwada University, Nanded
Status of implementation
of e- suvidha
MOU not signed
MOU signed and
implementation is in
progress
MOU signed but
implementation not
started
As per the discussion with you, Ministry of Human Resource Development, Govt. of India is going to conduct a All
India Survey on Higher Education this year. The data capture formats developed for the survey purpose at national level are
mere same as prepared by us.
With Regards,
(B.Y.Biradar)
Statistical Officer,
(Cell)-09822889877
Email: bhishmbiradar@gmail.com,bhishmbiradar@yahoo.co.in
---------------------------------------------------------------------------------------------------------------------------------
Govt. of Maharashtra
Directorate of Higher Education, Maharashtra State, Central Building, Pune -411001
Web: http:// www.dirhe.org.in
Phone: 020/26122119, 26051512, 26130627, 26124639,
E-mail: dhepune@yahoo.co.in
Fax: 020/26111153
---------------------------------------------------------------------------------------------------------------------------------No. DHE/Stat. Div./
/2011
Date :-
. 04. 2011
To,
1. Joint Director of Higher Education,
Regional Office, -----------------------
( total 10 regions)
2. Registrar,
---------------------------------------------------------- (All 12 State and 14 Deemed Universities)
Subject :-Regarding Implementation of MKCL’s e- suvidha
Ref :- 1.Govt. of Maharashtra, Dept. of Higher and Technical Education G.R. No. eseva2006
/(191/06)/mashi-1 dated 16th June,2006
2. Govt. of Maharashtra, Dept. of Higher and Technical Education G.R. No. sankirna
2006/(386/06)/samanvay dated 13th Oct.,2006
3. Govt. of Maharashtra, General Administration Department G.R. No. Musaka
2011/54/ka-1 dated 11th Feb., 2011
Please refer the letter(s) cited in above reference.
Govt. of Maharashtra, Dept. of Higher and Technical Education have entrusted a task of
Development of e- suvidha software to Maharashtra Knowledge Corporation Limited (MKCL) for the
online Admission procedure under Higher Educational institutes in the state of Maharashtra (i.e. in
different Universities and in their affiliated colleges) vide the G.R. under reference (1).It was mandatory
to sign a MOU (Memorandum of Understanding) with MKCL vide the G.R. under reference (2). MkCL
has reported that many universities have still not signed MOU with MKCL. The status report of
implementation of e-suvidha is depicted in following table for your reference.
Type of
Institution
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Deemed
Autonomous
State
State
Name of the University
Bharti Vidyapeeth, Pune
Deccan College Postgraduate & research Institute, Pune
Dr. D. Y. Patil vidyapeeth, Pune
Gokhale Institute of Politics & Economics, Pune
Dr. Homi Bhabha National Institute, Mumbai
Indira Gandhi Institute of Development Research, Mumbai
Institute of Chemical Technology, Mumbai
International Institute of Population Science, Deonar, Mumbai
Narsee Monjee Institute of Management Studies, Mumbai
Padmshree Dr. D.Y. Patil Vidyapeeth, Mumbai
Symbiosis International University, Pune
Tata Institute of Fundamental Research, Mumbai
Tata Institute of Social Sciences, Mumbai
Tilak Maharashtra Vidyapeeth, Pune
Indian Institute of Science, Education and Research, Pune
Pune University, Pune
Kavi Kulguru Kalidas Sanskrit Vishwavidyalaya, Nagpur
Status of implementation
of e- suvidha as reported
by MKCL
MOU not signed
State
State
State
State
State
State
State
State
State
State
Dr. Babasaheb Ambedkar Marathwada University, Aurangabad
Yashwantrao Chavan Maharashtra Open University, Nashik
Mumbai University, Mumbai
Solapur University, Solapur
Shivaji University, Kolhapur
The Rashtrasant Tukdoji Maharaj Nagpur University, Nagpur
North Maharashtra University, Jalgaon
Sant Gadge Baba Amravati University, Amravati
Smt. Nathibai Damodar Thackersey Women’s University, Mumbai
Swami Ramanand Teerth Marathwada University, Nanded
MOU signed and
implementation is
in progress
MOU signed but
implementation not
started
It is seen from the above table that, the progress of e- suvidha is not satisfactory. Hence it is
herewith instructed that those universities who have not signed the MOU should sign it before 15th
May,2010. Many Universities have signed MOU but the details of some courses is not included in esuvidhs. It is essential that the details of all courses should be included in e- suvidha for all the colleges
affiliated to your Universities. University/College Administration should have to enroll the student
information while making the admission of a student for a particular course and Eligibility procedure too
through e- suvidha only. Whereas the universities can use their own software for the Examination and
Result process of the students and the data of the Examination results can be migrated in digital
university portal after declaration of the results.
All Universities are herewith instructed to do the needful before 15th May, 2011 and submit
the status report to this office on or before 15th may,2011.
With Regards,
(Dr.R.V.Kirdak)
Director,
Directorate of Higher Education,
Maharashtra State, Pune.
Copy to –
1. Hon’ble Secretary, Department of Higher and Technical Education, Govt. of Maharashtra,
Mantralaya, Mumbai for information
2. Dr. Aatul Wadegaonkar, General Manager Educational eGovernance, Maharashtra
Knowledge Corporation Limited, Branch office – ICC B Pune, ICC Trade Tower, 5th floor, B
wing,
Senapati
Bapat
Marg,
Pune-
411016
(
Office
phone
no.
020-
30244503/30244500/30244501 Fax No. 020- 25635786, mobile no. 09892894241, E mail:
atulw@mkcl.org) for further necessary action.
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