CEDRA follow-up workshop – facilitator’s notes
[date and location]
Date
Preworkshop
Activities
Resources
1. Meet with host. Check arrangements for field visits are in place. Check that rooms are
allocated and you have necessary equipment, print-outs, name badges and resources.
2. Meet with co-facilitators to allocate and prepare sessions
3. Set up room(s) in informal (non-classroom) layout
4. Set up projector, laptops etc
5. Set up registration, name badges, coffee
Day 1
8:30 – 9:00
Welcome
Participants arriving, registering
Registration form
Flip chart paper, post it notes, pens
9:00 – 10:00
Session 1 Opening session
 Human body game
o Draw the basic shape of a human body on a big piece of paper and place
it on the ground;
o Ask each participant to describe themselves or their role as part of
human body and explain why;
o Participants can add to the drawing;
o This is a good way for participants to get to know one another. It takes
around 20 mins.
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Quiz on CEDRA. Ask two participants to write up the steps of CEDRA. 5 -10 mins
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Expectations for the workshop (20 minutes):
o Ask participants to write their expectations on post-it notes. One
expectation on each post it note. One person can write more than one;
o Place them on a piece of paper;
o Group the expectations;
o Summarise and present them back to participants;
o Add any that are missing, such as final report, action plan, etc;
o Leave this on display for review.
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Go through the time-table to see if clarification is needed. 10 minutes.
10:00 – 10:45 Session 2 Findings from scientific and community sources –
Session 2
Location
CEDRA follow-up workshop – facilitator’s notes
[date and location]
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Ask participants to plot their CEDRA work locations on a map, divide them into
groups according to same or nearby districts, give the group a name after the
district (this means different capacity participants are in same group and can
help each other).
In their newly formed groups, using their CEDRA report draft or any CEDRA work
records, ask each group to highlight the findings about climate change and
environment in their location(s).
Participants use flip chart paper to record the findings.
Flip chart papers, pen, map of the
country
10:45 – 11:00 Tea break
Energiser
11:00 – 13:00 Session 2 Findings from scientific and community sources (continued)
 Participants present to each other the key findings and their sources. Presenters
need to say where (information source) and how (methods used) they found the
information
 (If space and room allow, have one presentation area with half-circle seating,
and one group-work area with chairs around tables.)
 Ask participants to give positive feedback to each other.
13:00 – 14:00 Lunch
14:00 – 15:45
Session 3 Adaptation methods – learning from others
 Group learning followed by teaching others
 Using materials from Pan African Conservation Education Centre
(www.paceproject.net/library) select 1 method from each of the following
categories: energy, forests, soil and water.
 Give the print-out to the group
 Explain to participants that each print-out is one climate change adaptation
method. Each group will learn this method and then later teach the others.
 In the learning and teaching process, participants need to ask themselves:
o Does this work in our country?
o If ‘yes’, do we have experience of this method? How would we access
information in our location/country about this particular method?
Session 3
Pan African Conservation Education
project adaptation methods leaflet
print-out, paper, pen and other
material needed for teaching.
CEDRA follow-up workshop – facilitator’s notes
[date and location]
If ‘not’, what is the reason? Is it possible to modify the method to suit
the local context?
The teaching group needs to use all teaching methods they can think of:
words, drawing, drama, singing, etc. The point is to make it interesting for
the learners.
40 minutes for learning and preparation, 60 minutes for teaching others.
Show a short adaptation video (Optional, depends on the time)
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15:45 – 16:00 Tea break
Energiser
16:00 – 17:00 Session 4 Reviewing Steps 1, 2 and 3 of CEDRA
 Group work
 After the presentation of different organisations in the morning, participants go
back into their groups to check Steps 1, 2 and 3 of their CEDRA reports. The
things to look for are:
o Gaps in the information
o New sources of information to add
o Any improvements they want to make and how they will go about this
o Any additional information they still need to access
 Quick summary from each group
17: 00 Review
 Ask 3 or 4 volunteers to stay behind to review the day
o What went well
o What needs to improve
Ask a volunteer to lead a devotion and reflection
Session 4
Participants’ CEDRA reports, flip
chart paper, laptops
CEDRA follow-up workshop – facilitator’s notes
[date and location]
Day 2
8:30 – 9:00 Devotion and reflection
 Participants lead the devotion
9:00 – 10:45
Recap the learning (20 minutes)
 Each participant uses post-it notes to write down the key learning from the
previous day
 Facilitator to summarise
 Go through time table of the day to see if any change or clarification is needed.
Session 5 - Step 4: What are the impacts?
 In ‘district groups’, assigned the day before, ask participants to write down
their projects and programmes and the impacts they face on A4 paper (these
are taken from their CEDRA reports). One impact per paper.
 While they are writing, the facilitator prepares 3 big circles on the ground (or
the circles can be prepared beforehand). One circle is climate change impacts,
one is environmental degradation impacts and one is natural hazards. These
three cycles need to have overlapping sections.
 20 minutes
 When they are ready, ask participants to place their impact in the circle they
feel is most appropriate and explain the reason briefly.
 Discuss the significance of the impacts (link with the prioritisation done in Step
4). Some impacts might have different levels of seriousness in different
locations and with regard to different projects.
 Ask the question
o if you are to respond to these impacts, are you doing DRR, climate
change adaptation or development work?
 Leave the results on display if space allows it
 The point of this exercise is to highlight the fact there are often no clear cut
divisions between DRR, climate change adaptation and normal development.
It applies to impacts as well as intervention/adaptation options.
 40 minutes
 Go back to the group to review the impacts identified, check on two things
o If they missed any impacts on the projects
o If they are still happy with their prioritisation
Session 5
A4 paper and colour pens.
Ropes or ribbons to lay the circles on
the ground, sticky tape
CEDRA follow-up workshop – facilitator’s notes
[date and location]
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25 minutes
10:45 – 11:00 Tea break
Energiser
Session 6
11:00 – 13:00 Session 6 – Step 5 What do we do about the impacts?
Take the sheets of paper with impacts written on them from the last session. Distribute Paper and pens
them to the group, try to make sure that no groups have their own sheets.
 Each group comes up with adaptation options to respond to the impact they are
given;
 When finished, each group presents the adaptation options to the other
participants;
 The point of this exercise is to allow organisations to learn from one
another, to see if other organisations come up with different adaptation
options to the same impact.
 The facilitator summarises, to re-emphasise the purpose of the exercise
 Display the results of the exercise on the wall
 One hour of group work, one hour for presentations
13:00 – 14:00 Lunch
14:00 – 15:45
Session 7 Review and finalise CEDRA reports
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Group work
After the exercises in the morning, participants go back into their groups to
check Parts 2 and 3 of their CEDRA reports. The things to look for are:
o Gaps in the report, places for improvement
o Different impacts or prioritisation of risks
o Different adaptation options they may have learnt from other
organisations
o Are there any improvements they want to make? How will they go about
making the improvement?
Quick summary from each group
Session 7
Laptops, paper and pens
CEDRA follow-up workshop – facilitator’s notes
[date and location]
15:45 – 16:00 Tea break
Energiser
16:00 – 17:00 Session 8 Share and review Action Plans and prepare presentations for Session 8
Day 4
CEDRA report, laptops
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In groups, participants share their Action Plans
Participants share ideas for how they may be improved
Participants identify actions that can be done jointly or shared with others
Remind the participants of all the learning shared in the past three days, ask
them to refresh their memories by looking at the exercises and flip chart
papers on display.
For the presentation, ask the questions:
o What do you want to present to the key stake holders?
o What do you want from them? (in terms of support, technical expertise,
finance, etc.)
Ask if they would like to work with other organisations, or do a joint CEDRA
report or presentation, especially if they are working in same or nearby
districts.
Ask a volunteer to lead devotions
17:00 Review
 Ask 3 or 4 volunteers to stay behind to review the day
o What went well
o What needs to improve
CEDRA follow-up workshop – facilitator’s notes
[date and location]
Day 3
8:30 – 9:00 Devotion and reflection
1. Participants lead devotion and reflection
2. Facilitator to summarise
If possible, it is beneficial for participants to spend a day visiting each others’
communities and projects to look at impacts and communities’ responses to them. It is
also a good opportunity to share learning on good practice and pilot adaptation projects.
If, for some reason, this isn’t possible, it is advisable to spend time sharing case studies
and lessons learnt with each other. The facilitator will need to plan how to structure
this, and ensure that the process is interactive and beneficial to all participants.
Participants may also need to use some of the time available on this day to continue
preparing the presentations for the meeting with key stakeholders on the following day.
CEDRA follow-up workshop – facilitator’s notes
[date and location]
Day 4
8:30 – 9:00 Devotion and reflection
 Participants pass a ball around, the person holding the ball summarises one key
aspect of learning from the previous days with a word or a phrase;
 The facilitator or a volunteer writes down the words and phrases on flip chart
paper
 At the end, pray in small groups using the words and phrases on the flip chart
paper.
9:00 – 10:45 Session 13 Dissemination meeting - The dissemination meeting will be an
opportunity to share these findings with
1. Partner organisation management
2. Leaders from the communities
3. Scientists
4. Other key stakeholders
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Facilitator is to chair the meeting
Welcome the guests, briefly introduce the purpose of the meeting
This is to gain their endorsement and support in taking CEDRA forward
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Different organisations present their key findings and top priority adaptation
plans
Rapid challenge (quick questioning) from their own stake holders and
Rapid challenge from other organisations and stake holders
Each team needs to have a note-taker to write down the comments, questions
and answers
10:45 – 11:00 Tea break
11:00 – 13:00 Session 13 Dissemination meeting (continued)
13:00 – 14:00 Lunch
14:00 – 15:45 Session 14 Review and discuss Action plan
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Based on the feedback and learning during the workshop, participants are to
Devotion and reflection
Flip chart paper, pen.
CEDRA follow-up workshop – facilitator’s notes
[date and location]
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plan or amend the plan for taking the work forward
If the CEDRA Assessment is completed, how they are going to use them in the
future work?
If CEDRA is planned for more locations and projects, how they can take the
learning from the workshop into the planned activities?
How they can link CEDRA into their overall development and DRR work.
Identify the issues they would like to work together and allocate a lead person.
Use the Action Plan template to record ‘what, who, when, where, how, etc’.
15:45 – 16:00 Tea break
16:00 – 17:00 Session 16 Closing session
 Finishing presentation and review
 Feedback forms