MATC Vision
MATC is a premier, comprehensive technical college that provides
excellence in education to enrich, empower and transform lives
in our community
June 22, 2012
NOTICE TO RESIDENTS OF THE MILWAUKEE AREA
TECHNICAL COLLEGE DISTRICT, WISCONSIN
A regular open meeting* of the MILWAUKEE AREA TECHNICAL COLLEGE
DISTRICT BOARD, WISCONSIN, will be held in the BOARD ROOM, ROOM
M210, of MILWAUKEE AREA TECHNICAL COLLEGE, 700 WEST STATE
STREET, MILWAUKEE, WISCONSIN, on TUESDAY, JUNE 26, 2012, beginning at
5:00 P.M. The agenda** for said meeting is presented as follows:
A.
Roll Call
B.
Compliance with the Open Meetings Law
C.
Approval of Minutes
C-1
C-2
Regular Board Meeting: May 22, 2012
Public Hearing on the Budget: June 12, 2012
D.
Comments from the Public
E.
Approval of Consent Agenda Items
FPO-2
Board Bills List – May 2012
By Check Number
By Payee
Checks Exceeding $2500
Channels 10/36
Voided Checks – Fund 7
Student Activities
FPO-3
Financial Report – May 2012
FPO-4
Human Resources Report
FPO-5
Procurement Report
I.
External Contracts
None.
II.
Procurements
Advertising Expenditures for Milwaukee Public TV
May
June
July
Actual
Estimated
Estimated
$21,118.68
$17,006.98
$0.00
Advertising Expenditures for MATC
May
June
July
Actual
Estimated
Estimated
$18,699.69
$53,031.40
$0.00
Minority Media Percentage was 13%
Minority Media Percentage is 10-12%
Minority Media Percentage is 10-12%
Minority Media Percentage was 14%
Minority Media Percentage is 10-12%
Minority Media Percentage is 10-12%
Architectural / Engineering, Environmental, Asbestos, Building Envelope
And Pavement Consulting Services For Annual Facilities Projects
See background information sheet for detail
Matrix Studio Encoder Upgrade – MPTV
Heartland Video:
Plymouth, WI
$221,131.70
Matrix Studio Equipment
Bosch Security Systems, aka RTC Intercom Systems
Burnsville, MN
$55,353.80
AVID ISIS Storage System – MPTV
See background information sheet for detail
MassStore – TOPAZ Server Hardware – MPTV
MassTech Americas
St Paul, MN
$100,221.00
Edgebander Machine
Acme Tools
Plymouth, MN
$60,998.00
Senior Project Assistant (Construction)
See background information sheet for detail
2
Radio Equipment Upgrade
General Communications
Menomonee Falls, WI
$78,138.25
Radio Dispatch Center Furniture and Equipment
See background information sheet for detail
Moveable Asset Inventory Project
American Appraisal
Lisle, IL
$118,000
Athletic Field Maintenance Services
See background information sheet for detail
Non-beverage Vending Services
See background information sheet for detail
Use of Force Training System
TI Training Corporation
Golden, CO
$54,700
Sole Source Media Providers
American Public Television
$130,000 (estimate)
BBC Worldwide Americas
$100,000 (estimate)
A.C. Nielsen Company
$79,000 (estimate)
Public Broadcasting Service
$2,150,078 (estimate pending PBS Board action)
Executive Program Service
$90,000
Trac Media
$11,755
WLIW
$10,000
The Association of Public Television Stations
$35,600
National Educational Television Association
$13,605
3
Public Television Major Market Group
$5,500
Various Independent Distributors and Syndicators
$80,000
FY 2012-2013 Independent Television Production Contracts
$423,380
Instructional/Administrative Microcomputer Systems, Printers,
Network, Hardware and System Software
Total expenditures will not exceed the proposed IT capital budget allocation
currently set at $5,000,000.00.
F.
III.
Contracts for Services
None.
IV.
Construction Contracts
None.
V.
Lease Agreements
None.
Chairperson’s Report
Information Items
F-1
MATC District Board Self-Evaluation
G.
President’s Report
H.
Student Government Report
I.
Legislative Matters Report
J.
Public Television Committee Report
K.
Education, Services, and Institutional Relations Committee Report
Policy Review
ESIR-3
Policy F6700 - Consumption of Alcoholic Beverages on MATC
Property or Sponsored at Off-Campus Events
4
L.
Finance, Personnel, and Operations Committee Report
Action Items
FPO-6
Resolution (F0063-06-12) Authorizing the Sale of $10,000,000.00
Taxable General Obligation Promissory Notes, Series 2012-2013A
(Pension Obligation Notes) of Milwaukee Area Technical College
District, Wisconsin
FPO-7
Resolution (F0064-06-12) Authorizing the Sale of $1,500,000.00
General Obligation Promissory Notes, Series 2012-2013B of
Milwaukee Area Technical College District, Wisconsin
FPO-8
Resolution (F0065-06-12) Authorizing the Issuance of
$19,500,000.00 General Obligation Promissory Notes, Series 20122013C of Milwaukee Area Technical College District, Wisconsin
FPO-9
Resolution (F0066-06-12) to Adopt Fiscal Year 2012-2013 Activity
Plan and Budget
FPO-10
Resolution (F0067-06-12) to Establish Reserves for Fiscal Year
2012-2013
FPO-11
Resolution (F0068-06-12) Authorizing Contingency Payment of Bills
and Awarding of Contracts
FPO-12
Resolution (F0069-06-12) to Approve Renewal of Insurance
Coverages through Districts Mutual Insurance and the Wisconsin
Technical College Insurance Trust
FPO-13
FY2012-2013 Contracts for Non-Represented Employees
FPO-14
Resolution (F0070-06-12) to Revise Fiscal Year 2011-2012
Renovation /Remodeling (Capital) Projects
FPO-15
Resolution (F0071-06-12) to Approve Fiscal Year 2012–2013
Renovation / Remodeling (Capital) Projects
Policy Approval
L-1
Policy G0401 - Smoke-Free District Facilities
Information Items
FPO-16
Milwaukee Area Technical College Budget Variance Report Eleven
Months Ended May 31, 2012, FY2011-2012
FPO-18
Annual Report on Remission of Out-of-State Tuition, 2011-2012
School Year
5
M.
N.
Miscellaneous Items
1.
Communications and Petitions
2.
Information Items
Old Business/New Business
1.
Future Agenda Items
2.
Date of Next Meeting:
Monday, July 9, 2012, 5:00 p.m. Board Organizational Meeting,
Downtown Milwaukee Campus, Board Room M210
O.
President’s Evaluation, Contract, Compensation & Goals ***
*
This meeting may be conducted in part by telephone. Telephone speakers will be
available to allow the public to hear those parts of the proceedings that are open to the
public.
**
Action may be taken on any agenda item, whether designated as an action
item or not. Agenda items may be moved into Closed Session for discussion
when it becomes apparent that a Closed Session is appropriate under Section
19.85 of the Wisconsin Statutes. The board may return into Open Session to
take action on any item discussed in Closed Session.
***
It is anticipated that this item may be discussed in Closed Session pursuant to
Sections 19.85(1)(c) and (e) of the Wisconsin Statutes.
Reasonable accommodations are available through the ADA Office for individuals who need assistance.
Please call 414-297-6610 to schedule services at least 48 hours prior to the meeting.
6
C-1
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT BOARD
MILWAUKEE, WISCONSIN
May 22, 2012
CALL TO ORDER
The regular monthly meeting of the Milwaukee Area Technical
College District Board was held in Open Session on Tuesday,
May 22, 2012, and called to order by Chairperson Holmes at
5:01 p.m. in the Board Room, Room M210, at the Downtown
Milwaukee Campus of Milwaukee Area Technical College.
ITEM A.
ROLL CALL
Present:
Melanie C. Holmes; Michael G. Katz; Thomas A.
Michalski; Fred Royal, Jr.; and Ann Wilson. Lauren
Baker arrived at 5:25 p.m.
Excused:
Peter Earle; Richard Monroe; and Bobbie Webber.
ITEM B.
COMPLIANCE WITH THE OPEN MEETINGS LAW
Discussion
Chairperson Holmes indicated that proper notice of the meeting had
been given in compliance with the Wisconsin Open Meetings Law.
ITEM C.
APPROVAL OF MINUTES
C-1
Regular Board Meeting: April 17, 2012
Motion
It was moved by Ms. Wilson, seconded by Mr. Royal, to approve minutes of
the Regular Board Meeting: April 17, 2012.
Action
Motion approved.
ITEM D.
COMMENTS FROM THE PUBLIC
There were no comments from the public.
Milwaukee Area Technical College District Board
May 22, 2012
Page 2
ITEM E.
APPROVAL OF CONSENT AGENDA ITEMS
FPO-2
FPO-3
FPO-4
FPO-5
FPO-6
Bills – April 2012
Financial Report – April 2012
Human Resources Report
Procurement Report
Quarterly Affirmative Action Report
Motion
It was moved by Mr. Royal, seconded by Mr. Michalski, to approve
the Consent Agenda.
Action
Motion approved.
ITEM F.
CHAIRPERSON’S REPORT
Discussion
Chairperson Holmes reported:
• On behalf of the Board, congratulations to the Spring 2012
graduates.
• Mr. Royal and Mr. Webber participated in the April 19-21 District
Boards Association Meeting.
• Ms. Wilson represented the college at the May 10 Wisconsin
Community Services event.
• Ms. Baker and Ms. Wilson participated in the Five Star Evening.
• The Board thanked Mr. Royal for representing the college on the
Social Development Commission Board. Ms. Holmes has
volunteered to be MATC’s representative for the SDC’s next fiscal
year.
F-1
Discussion
Chairperson Holmes asked that board members complete the Board
Self-Evaluation Instrument electronically by June 18, so that the
summarized results may be discussed at the June 26, 2012 Board
Meeting.
F-2
Discussion
MATC District Board Self-Evaluation Instrument
Foundation Report
Dr. Burke gave highlights of the May 17, 2012, MATC Foundation
Board Meeting:
• The Foundation is at 75% of its goal of $750,000, but has already
raised 21% more in cash and pledges than all of last year.
Milwaukee Area Technical College District Board
May 22, 2012
Page 3
• MATC has been conditionally approved for a $140,00 grant over
three years from the Great Lakes Higher Education Guaranty
Corp. to provide small emergency grants to students for rent,
medical bills, transportation expenses, etc., through the
Dreamkeepers program.
• The Executive Committee of the Foundation Board is working on
establishing 6-8 dashboard indicators to measure progress toward
the three strategic objectives the Board established last July.
• The Finance Committee will review the Foundation’s investment
and spending policies this summer.
• The new AcademicWorks online scholarship system was launched
in early April.
• An alumni engagement action team held its first meeting to begin
developing a plan for re-engaging alumni.
• The Foundation staff is assisting with the planning of the Golf for
Scholarships event on September 7.
ITEM G.
PRESIDENT’S REPORT
Discussion
Dr. Burke reported:
• The 44th Annual MPTV Auction was highly successful, raising
$1,039,362 and exceeding the auction’s goal of $1 million. The
auction exceeded its 2010 totals as well.
• Milwaukee Public Television received a Paragon Award for
excellence from The Southeastern Wisconsin Chapter of the
Public Relations Society of America for its promotion of Around
the Corner with John McGivern.
• The Environmental Scan for the Facility Master Plan is complete,
and he is currently reviewing it.
• On Friday, September 7, the college will hold a Centennial Golf for
Scholarships Event.
• Congratulations to the college’s baseball team, the Regional
Runner-up in the Men’s Baseball Division III National Junior
College Athletic Association.
• On April 18-20, he participated in the Higher Education and
Research Development Institute.
• On April 19-23, he participated in the American Association of
Community Colleges Conference.
• During April and May, the college held conversation days at each
campus around the new MATC Values statements.
• The college had 100% participation by faculty in the Community
College Survey of Student Engagement (CCSSE).
Milwaukee Area Technical College District Board
May 22, 2012
Page 4
• On Saturday, May 19, Mr. Royal, Ms. Gloria Pitchford-Nicholas,
Ms. Dorothy Walker, and Dr. Burke presented the panel
discussion, MATC: Working for Milwaukee and the Region, at the
Community Brainstorming Conference Breakfast Forum.
• He attended several events outside of the college including the
YWCA Circle of Women Luncheon and Hispanic Women
Conference that recognized Dr. Vicki Martin with an award.
• He also attended:
• Conference on Literacy
• Ministers Faith-Based Initiative Breakfast
• Excellence In Marketing Recognition Event
• Oak Creek Campus Centennial Celebration
• Employee Recognition Event
• Lamp of Knowledge Dinner
• President’s Brown Bag Book Club
• Teach Week
• Portfolio Night
• Nurses and Allied Health Pinning Ceremonies
• Spring Commencement was well attended, with 1,500 students
eligible for graduation.
ITEM H.
STUDENT GOVERNMENT REPORT
Discussion
Ms. Jennifer Staab reported:
• Funding had been approved:
o Marketing Management Club – $1,500
o Latino Student Organization
• Club Recognition:
○ MATC Anime Club
• Events:
o Earth Day
o Honors Banquet
o Breast Cancer Walk
● Adam Stozier was elected Student Government President for the
2012-2013 school year.
● Joanne Cervantes and Darrell Ward were chosen to travel to the
American Student Association of Community Colleges meeting in
Park City, Utah, June 12-16.
Milwaukee Area Technical College District Board
May 22, 2012
Page 5
ITEM J.
PUBLIC TELEVISION COMMITTEE REPORT
The committee did not meet; therefore, there was no report.
Policy Approval
J-1
Policy Rescission – Policy J0500, Channel 10/36
Friends, Inc.
Motion
It was moved by Ms. Wilson, seconded by Mr. Royal, to approve
Policy Rescission – Policy J0500, Channel 10/36 Friends, Inc.
Action
Motion approved.
Chairperson Holmes requested that the order of the agenda be changed to
accommodate a board member’s schedule.
ITEM L.
FINANCE, PERSONNEL AND OPERATIONS COMMITTEE
REPORT
Mr. Royal gave highlights of the May 16, 2012 Finance, Personnel,
and Operations Committee Meeting.
Action Items
FPO-7
Resolution (F0059-05-12) Authorizing the Sale of
$1,500,000 General Obligation Promissory Notes,
Series 2011-12J of Milwaukee Area Technical College
District, Wisconsin
Discussion
Mr. John A. Mehan, managing director, Robert W. Baird & Co.
Incorporated, distributed and reviewed the Final Pricing Summary for
the $1,500,000 General Obligation Promissory Notes, Series 20112012J.
Motion
It was moved by Mr. Royal, seconded by Mr. Michalski, to approve
Resolution (F0059-05-12) Authorizing the Sale of $1,500,000
General Obligation Promissory Notes, Series 2011-12J of Milwaukee
Area Technical College District, Wisconsin.
.
Action
Motion approved, the roll call vote being as follows:
Ayes:
Katz, Michalski, Royal, Wilson, and Holmes – 5.
Noes:
None.
Milwaukee Area Technical College District Board
May 22, 2012
Page 6
FPO-8
Resolution (F0060-05-12) Authorizing the Issuance of
$10,000,000.00 Taxable General Obligation Promissory
Notes, Series 2012-2013A (Pension Obligation Notes) of
Milwaukee Area Technical College District, Wisconsin
Motion
It was moved by Mr. Royal, seconded by Mr. Michalski, to approve
Resolution (F0060-05-12) Authorizing the Issuance Of
$10,000,000.00 Taxable General Obligation Promissory Notes, Series
2012-2013A (Pension Obligation Notes) of Milwaukee Area Technical
College District, Wisconsin
Action
Motion approved, the roll call vote being as follows:
Ayes:
Michalski, Royal, Wilson, Katz, and Holmes – 5.
Noes:
None.
FPO-9
Resolution (F0061-05-12) Authorizing the Issuance of
$1,500,000.00 General Obligation Promissory Notes,
Series 2012-2013B of Milwaukee Area Technical
College District, Wisconsin
Motion
It was moved by Mr. Katz, seconded by Ms. Wilson, to approve
Resolution (F0061-05-12) Authorizing the Issuance of $1,500,000.00
General Obligation Promissory Notes, Series 2012-2013B of
Milwaukee Area Technical College District, Wisconsin.
Action
Motion approved, the roll call vote being as follows:
Ayes:
Royal, Wilson, Baker, Katz, Michalski, and Holmes – 6.
Noes:
None.
FPO-10
Resolution (F0062-05-12) to Approve Fiscal Year 20122013 Compensation Recommendation for NonRepresented Employees
Motion
It was moved by Ms. Wilson, seconded by Mr. Michalski, to approve
Resolution (F0062-05-12) to Approve Fiscal Year 2012-2013
Compensation Recommendation for Non-Represented Employees.
Action
Motion approved, the roll call vote being as follows:
Ayes:
Wilson, Baker, Katz, Michalski, Royal, and Holmes – 6.
Noes:
None.
Milwaukee Area Technical College District Board
May 22, 2012
Page 7
FPO-11 Approval of Preliminary FY2012-2013 Activity Plan and
Budget and Class I Legal Notice
Motion
It was moved by Mr. Royal, seconded by Mr. Michalski, to approve
Approval of Preliminary FY2012-2013 Activity Plan and Budget and Class I
Legal Notice.
Action
Motion approved, the roll call vote being as follows:
Ayes:
Baker, Katz, Michalski, Royal, Wilson, and Holmes – 6.
Noes:
None.
Policy Review
FPO-12 Policy G0401 – Smoke-Free District Facilities
Discussion
Mr. Royal reviewed Policy G0401, Smoke-Free District Facilities.
Information Item
FPO-14 Milwaukee Area Technical College Budget Variance
Report Ten Months Ended April 30, 2012, FY2011-2012
Discussion
Mr. Royal presented the item as information.
L-1
Advisory Audit Committee Report
Discussion
Mr. Royal reviewed the Advisory Audit Committee Report.
ITEM I.
LEGISLATIVE MATTERS REPORT
Discussion
Ms. Baker reported:
• Federal Issues
○ 2013 Federal Budget
○ Sequester Replacement Reconciliation Act (HR 5652)
○ Stafford Loan interest rates in danger of doubling
○ Executive order to protect veterans attending school
● State Issues
○ Implementation of Act 286, new law affecting MATC’s board
appointment process.
○ Voter ID Law injunctions
○ Gov. Walker’s “Milwaukee Initiative” and comments regarding
MATC
● Local Issues
○ Marina Dimitrijevic elected Milwaukee County Board Chair
Milwaukee Area Technical College District Board
May 22, 2012
Page 8
ITEM K.
EDUCATION, SERVICES, AND INSTITUTIONAL RELATIONS
COMMITTEE REPORT
Discussion
Ms. Baker gave highlights of the May 14, 2012, Education, Services,
and Institutional Relations Committee meeting.
Discussion Item
ESIR-4
Discussion
Dashboard Indicators
Tom Pilarzyk, Ph.D., director, Institutional Research and Strategic
Planning, presented the Dashboard Indicators. Board members
engaged in conversations regarding student persistence, student
satisfaction, and employee satisfaction.
Policy Approval
K-1
Policy E0102, Research Projects Conducted for
Personal Use or for an Outside Organization
Motion
It was moved by Ms. Baker, seconded by Mr. Katz, to approve
Policy E0102, Research Projects Conducted for Personal Use or for
an Outside Organization.
Action
Motion approved.
ITEM M.
MISCELLANEOUS ITEMS
1.
Communications and Petitions
None.
2.
Information Items
None.
Milwaukee Area Technical College District Board
May 22, 2012
Page 9
ITEM N.
OLD BUSINESS/NEW BUSINESS
1.
Future Agenda Items
None.
2.
Date of Next Meeting
Tuesday, June 12, 2012, 5:00 p.m., Public Hearing on the Budget,
Downtown Milwaukee Campus, Room S120.
Tuesday, June 26, 2012, 5:00 p.m., Regular Board Meeting,
Downtown Milwaukee Campus, Board Room (M210).
ITEM O.
PRESIDENT’S EVALUATION, CONTRACT, COMPENSATION AND
GOALS
Motion
It was moved by Ms. Wilson, seconded by Mr. Royal, to convene into
Closed Session pursuant to Sections 19.85(1)(c) of the Wisconsin
Statutes to discuss Item O, President’s Quarterly Evaluation, Contract,
Compensation and Goals, to consider performance data of the
President over whom the Board exercises responsibility. The Board
may convene into Open Session to take action on matters discussed
in Closed Session under Item O.
Action
Motion approved, the roll call vote being as follows:
Ayes:
Baker, Katz, Michalski, Royal, Wilson, and Holmes – 6.
Noes:
None.
Closed Session
The board convened into Closed Session at 6:10 p.m.
Open Session
The board reconvened into Open Session at 7:25 p.m.
Motion
It was moved by Mr. Royal, seconded by Mr. Katz, to extend the
President’s contract by one year and modify the contract to provide for
rolling automatic one-year extensions at end of newly extended term of
agreement. Furthermore, the President’s salary shall increase by
1.5% effective July 1, 2012.
Action
Motion approved.
Milwaukee Area Technical College District Board
May 22, 2012
Page 10
Adjournment
The meeting adjourned at 7:45 p.m.
Respectfully submitted,
Thomas A. Michalski
Secretary
C-2
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT BOARD
MILWAUKEE, WISCONSIN
JUNE 12, 2012
CALL TO ORDER
The Public Hearing on the proposed 2012-2013 budget of the
Milwaukee Area Technical College District Board was held in open
session on Tuesday, June 12, 2012, and called to order by
Chairperson Holmes at 5:06 p.m. in Room S120 at the Downtown
Milwaukee Campus of Milwaukee Area Technical College.
ITEM A.
ROLL CALL
Present:
Lauren Baker; Melanie C. Holmes; Thomas A.
Michalski; Fred Royal, Jr.; and Bobbie Webber.
Excused: Peter G. Earle; Michael G. Katz; Richard Monroe; and
Ann Wilson.
ITEM B.
COMPLIANCE WITH THE OPEN MEETINGS LAW
Discussion
Chairperson Holmes indicated that proper notice of the meeting
had been given in compliance with the Wisconsin Open Meetings
Law.
ITEM C.
PRESENTATION OF PROPOSED BUDGET
Discussion
Chairperson Holmes introduced Dr. James E. Williams, vice
president, Finance, who presented an overview of the 2012-2013
budget and accomplishments over the past fiscal year; Mr. Al
Evinrude, director, Construction Services, presented information on
the capital budgets; and Mr. Jason Nygard, budget coordinator,
presented the FY2012-2013 General Fund Budget.
ITEM D.
COMMENTS FROM THE PUBLIC
None.
Milwaukee Area Technical College
Minutes of June 12, 2012
Page 2
ITEM E.
MISCELLANEOUS ITEMS
Communications and Petitions
None.
ITEM F.
ADJOURNMENT
The meeting adjourned at 5:37 p.m.
Respectfully submitted,
Thomas A. Michalski
Secretary
Attachment FPO - 2
BOARD BILLS LIST
The following bills are to be presented for approval at the meeting of the Milwaukee Area
Technical College District Board, State of Wisconsin, to be held on 6-25-12.
Check No.
Company
For
Amount
BILLS PAYABLE RECAPITULATION
Month of May 2012
Payments for encumbrances and monthly expenditures were made for the following funds:
General Fund
Special Revenue Fund-Operational
Special Revenue Fund-Non Aidable
Enterprise Fund
Capital Projects Fund
Debt Service Fund
Internal Service Fund
Public Television Fund
Total Expenditures
7,199,083.460
95,864.130
22,072.700
311,811.990
3,481,145.640
246,586.840
1,808,128.630
718,032.400
$
Secretary
Chair
Page 1
13,882,726
BOARD BILLS LIST
The following bills are to be presented for approval at the meeting of the Milwaukee Area
Technical College District Board, State of Wisconsin, to be held on 6-25-12.
Bank Transfer Payments
May 2012
Humana Health and Dental Insurance Claims
$
-
Humana Health and Dental Insurance Premiums
$
1,269,298.12
UMR Health Insurance Claims
$
959,240.87
M & I Investment Management Fees
$
49.43
Bank Service Charges
$
963.13
Merchant Service Credit Card Fees
$
8,512.02
Wisconsin Retirement System
$
1,260,290.98
OPEB Trust Transfers
$
Federal Payroll Tax
$
3,002,388.71
State Payroll Tax
$
568,210.33
State, County, and Stadium Sales Tax
$
17,440.32
-
Debt Service Fund Wire Payments
May-12
General Obligation Debt Series
Interest
Series 2008-09L
$
Page 2
222,625.00
Principal
-
Attachment FPO - 3
Financial Report
MILWAUKEE AREA TECHNICAL COLLEGE
DEPOSITS AND INVESTMENTS
FOR THE MONTH OF May 2012
AMOUNT
MARSHAL & ILSLEY BANK ACCOUNTS
29,131
ALLOCATION RATE OF
%
RETURN
0.03%
0.16%
.
J P MORGAN CHASE BANK ACCOUNTS
111,680,383
CERTIFICATES OF DEPOSIT
WISCONSIN LOCAL GOVERNMENT INVESTMENT POOL
99.44%
0.15%
-
0.00%
0.00%
1,502
0.00%
0.15%
593,145
112,304,160
0.53%
100%
0.05%
M&I INVESTMENT MANAGEMENT CORPORATION:
COMMERCIAL PAPER
SHORT TERM CORPORATE BONDS
GOVERNMENT OBLIGATIONS FUND
USA TREASURY BILLS
USA TREASURY NOTES
593,145
-
CASHFLOW -- ALL FUNDS
Fiscal Year 2012
140.00
120.00
Millions
100.00
80.00
60.00
40.00
20.00
-
FY10-11 ACTUAL
FY11-12 PROJECTED
FY11-12 ACTUAL
SHEET-ALL
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
FY10-11
ACTUAL
89.70
100.61
107.29
95.92
82.72
49.12
112.30
122.46
112.28
123.43
110.22
96.78
FY11-12
FY11-12
PROJECTED ACTUAL
89.31
89.45
95.91
95.41
99.89
99.36
91.19
93.39
74.73
77.53
43.54
44.02
110.53
111.08
121.55
124.13
110.00
111.68
123.21
124.66
110.70
112.30
69.67
Page 3
CASHFLOW -- OPERATING FUNDS
Fiscal Year 2012
80
70
60
Millions
50
40
30
20
10
0
FY10-11 ACTUAL
FY11-12 PROJECTED
FY11-12 ACTUAL
SHEET-OP FUNDS
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
FY10-11
ACTUAL
44.80
53.20
48.20
40.27
29.27
14.36
63.50
70.18
60.62
68.46
55.55
52.62
FY11-12
FY11-12
PROJECTED
ACTUAL
48.166
48.28
53.055
52.23
38.76
38.44
31.417
33.54
17.984
20.56
6
6.09
58.53
58.71
64.95
67.13
54
54.50
65
65.60
57.39
56
48
Page 5
40.00
CASHFLOW -- CAPITAL PROJECTS FUND
Fiscal Year 2012
35.00
30.00
Millions
25.00
20.00
15.00
10.00
5.00
-
FY10-11 ACTUAL
FY11-12 PROJECTED
FY11-12 ACTUAL
SHEET-CAP FUNDS
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
FY10-11
ACTUAL
27.60
26.33
36.86
33.13
31.92
30.93
28.80
27.27
26.02
27.25
27.28
26.43
FY11-12
FY11-12
PROJECTED ACTUAL
22.60
22.62
20.29
20.63
37.30
37.57
35.69
35.90
34.71
34.83
34.00
34.20
32.00
32.35
31.00
31.12
30.00
30.78
30.11
30.81
26.00
26.16
6.67
Page 7
CASHFLOW -- DEBT SERVICE FUND
Fiscal Year 2012
35.00
30.00
Axis Title
25.00
20.00
FY10-11 ACTUAL
15.00
FY11-12 PROJECTED
FY11-12 ACTUAL
10.00
5.00
-
SHEET-DEBT SERV
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
FY10-11
ACTUAL
17.30
21.08
22.23
22.52
21.54
3.83
20.00
25.01
25.64
27.72
27.40
17.73
FY11-12
PROJECTED
18.54
22.56
23.83
24.08
22.04
3.54
20.00
25.60
26.00
28.10
28.70
15.00
FY11-12
ACTUAL
18.55
22.55
23.36
23.95
22.14
3.73
20.02
25.88
26.40
28.25
28.76
Page 9
Attachment FPO - 4
matc
HUMAN RESOURCES REPORT
June 2012
Forty-seven transactions are included in the report for May.
Appointments
Twenty-four appointments occurred during the reporting period, ten of which are faculty
appointments and fourteen of which are staff appointments. Included in the faculty
appointments are seven full-time regular faculty and three part-time regular faculty.
Included in the staff appointments are eight full-time regular staff, five part-time regular
staff and one part-time casual staff. Eleven males and thirteen females comprise the
appointments. Represented in that total are one black female, two black males and one
Hispanic female.
Fiscal year-to-date, total appointments are three-hundred-sixty-three. Included in that
total are one-hundred-fifty-seven males (43.3%) and two-hundred-six females (56.7%).
Minority hires total one-hundred-twenty-one (33.3%), including seventy-three black
(20.1%), thirty-four Hispanic (9.4%), eight Asian (2.2%) and six Native American (1.7%).
This Month
Year-to-date
YTD Percent
White
Male Femal
e
9
11
114
128
66.7%
Black
Male Female
2
31
1
42
20.1%
Hispanic
Male Female
0
9
1
25
9.4%
Asian
Male Female
0
1
0
7
2.2%
Native
American
Male Female
0
2
0
4
1.7%
Male
Total
Female
11
157
43.3%
Changes in Status
The six changes in status during this reporting period represent three extensions of
limited term assignment, one transfer, one part-time to full-time movement, and one
unpaid personal leave of absence. Six females comprise the changes in status.
Included in that total are one black female and one Hispanic female.
Separations
The seventeen separations represent six resignations and eleven retirements. Nine
males and eight females comprise the separations. Included in that total are two black
males, one black female, one Hispanic female and one Asian male.
13
206
56.7%
TRANSACTION SUMMARY REPORT
FOR
MAY 2012
APPOINTMENTS
CHANGES IN
STATUS
SEPARATIONS
BUSINESS
3
0
1
4
HEALTH SCIENCES
2
0
1
3
LIBERAL ARTS & SCIENCES
2
1
2
5
MEDIA & CREATIVE ARTS
0
0
0
0
PRE-COLLEGE
1
2 (2)
0
3 (2)
TECHNOLGY & APPLIED
3
1
2
6
2
0
0
2
2 (1)
0
1
3 (1)
1
0
0
1
FINANCE
2
1
6 (4)
9 (4)
INFORMATION TECHNOLOGY
0
0
0
0
PUBLIC TELEVISION
0
0
1
1
STUDENT SERVICES
6 (3)
1
2 (1)
9 (4)
0
0
1
1
24 (4)
6 (2)
17 (5)
47 (11)
DIVISION OR SCHOOL
**AA
TOTAL
SCIENCES
ACADEMIC SERVICES
DISTRICT ADMINISTRATION
EMPLOYEE AND LEGAL
SERVICES
WORKFORCE & ECONOMIC
DEVELOPMENT
TOTALS BY CATEGORY
TOTAL TRANSACTIONS FOR THE MONTH
**Affirmative Action totals in parentheses.
47 (11)
Non-represented Salary Schedule
Effective July 1, 2011
Exempt
Salary
Grade
Title
Minimum
Mid-Point
Maximum
917
916
915
914
913
912
911
Vice President
Associate Vice President, Dean
Associate Dean, Director
Assistant Dean, Manager
Coordinator
Senior Specialist, Supervisor
Specialist
$ 127,453
$ 88,670
$ 78,547
$ 63,108
$ 55,505
$ 45,851
$ 41,025
$ 164,347
$ 119,909
$ 106,510
$ 85,576
$ 75,264
$ 62,174
$ 55,629
$ 201,240
$ 151,148
$ 134,472
$ 108,043
$ 95,022
$ 78,496
$ 70,232
Salary
Grade
Title
Minimum
Mid-Point
Maximum
904
903
902
901
Senior Technician
Administrative Specialist
Assistant
Aide
$ 43,591
$ 37,906
$ 32,961
$ 23,870
$ 59,112
$ 51,399
$ 44,696
$ 32,366
$ 74,631
$ 64,891
$ 56,429
$ 40,863
Non-Exempt
Human Resources Report
June 2012
Appointments
Division or School
Employee Name
Employee Status
Job Title
Type of
Transaction
Start
Date
Business
Brian J. Moran
Andrew J. Schneider
Shari M. Tuska
Full-Time Regular
Full-Time Regular
Full-Time Regular
Instructor, Culinary Arts
Instructor, Baking & Pastry Arts
Instructor, Barber/Cosmetology/Aesthetician
Replacement
Replacement
Replacement
Health Sciences
Heidi L. Katte
Henry P. Stikel
Part-Time Regular
Full-Time Regular
Instructor, Dietetic Technician (part-time)
Instructor, Practical Nursing
Liberal Arts & Sciences
Asma H. Masri
Edward J. Kerschen
Full-Time Regular
Full-Time Regular
Media & Creative Arts
None
Pre-College
Tamara A. Grobschmidt
Technology & Applied Sciences
End
Date
Salary
Education
08/21/12
08/21/12
08/21/12
$66,557/Annual
$66,557/Annual
$66,557/Annual
B.A., Cardinal Stritch University
A.A.S., MATC
B.A., Alverno College
Replacement
Replacement
05/29/12
08/21/12
$36.1019/Hour
$76,677/Annual
M.S., Mt. Mary College
M.S.N., Marian University
Instructor, Psychology
Instructor, Biology
Replacement
Replacement
08/21/12
08/21/12
$81,734/Annual
$76,677/Annual
Ph.D., UW-Milwaukee
Ph.D., UW-Dayton
Full-Time Regular
Instructor, English As A Second Language
Replacement
08/21/12
$76,677/Annual
B.A., UW-Madison
Terese M. Dressel
David J. Guberud
Erik J. Schwanz
Full-Time Regular
Part-Time Regular
Part-Time Regular
Associate Dean
Instructor, Sustainable Facilities (part-time)
Instructor, Automotive Maintenance (part-time)
Replacement
Replacement
Replacement
06/27/12
08/21/12
06/11/12
$102,180/Annual B.S.C.E., UW-Milwaukee
$36.0349/Hour
B.S., MSOE
$33.3580/Hour
A.A.S., Wyoming Technical Institute
Academic Services
Michael D. Jenkins
Ashley L. Lucchesi
Full-Time Regular
Part-Time Casual
Manager, Instructional Scheduling
Tutor
Replacement
Replacement
06/27/12
06/11/12
$80,470/Annual
$10.00/Hour
District Administration
Evonne B. Carter
Al Pinckney
Full-Time Regular
Full-Time Regular
Vice President, Oak Creek Campus
Vice President, West Allis Campus
Replacement
Replacement
05/21/12
06/27/12
$149,341/Annual Ph.D., UW-Milwaukee
$143,562/Annual M.S., Central Michigan University
Employee & Legal Services
Jodie M. McCutcheon
Part-Time Regular
Assistant, Human Resources
New
06/18/12
$18.00/Hour
B.A., University of Iowa
Finance
Karl M. Juers
Lynn A. Wallrath
Full-Time Regular
Full-Time Regular
Building Services Assistant
Word Processing Technician, Purchasing & Receiving
Replacement
Replacement
05/22/12
06/13/12
$19.4353/Hour
$20.6072/Hour
A.A.S., MATC
High school graduate
Information Technology
None
Public Television
None
Student Services
Jeannie M. Bynum
Marsha A. Curro
Michael T. Kuehnl
Clifford J. Mixon
MaryElizabeth Notestein
Luzalicia Ortiz
Full-Time Regular
Part-Time Regular
Full-Time Regular
Part-Time Regular
Part-Time Regular
Part-Time Regular
Manager, Student Services, West Allis
Word Processing Associate, Enrollment Services
Manager, Student Placement
Sign Language Interpreter
Word Processing Associate, Just One Program
Customer Service Representative, Oak Creek
Replacement
Replacement
Replacement
Replacement
New
New
06/27/12
05/30/12
06/27/12
08/20/12
06/01/12
06/04/12
$69,316/Annual
$16.0585/Hour
$72,450/Annual
$27.50/Hour
$16.0585/Hour
$23.3828/Hour
B.A., Upper Iowa University
High school graduate
B.B.A., UW-Milwaukee
High school graduate
B.A., UW-Milwaukee
B.A., Concordia University
Workforce & Economic Development
None
Ph.D., Cardinal Stritch University
B.S., Carroll University
Human Resources Report
June 2012
Changes In Status
Division or School
Employee Name
Personnel Action
Job Title
Business
None
Health Sciences
None
Liberal Arts & Sciences
Penny M. Schwanz
Unpaid Personal Leave Of Absence
Educational Assistant, Biology
Media & Creative Arts
None
Pre-College
Giovanna Doll
Transfer
Tennita L. Magee
Extension of Limited Term Assignment
From Educational Assistant, ABE Projects
to Educational Assistant, Bilingual Education
Student Services Specialist
Technology & Applied Sciences
Angela L. Olson
Extension of Limited Term Assignment
Academic Services
None
District Administration
None
Employee & Legal Services
None
Finance
Samantha R. Stern
Information Technology
None
Public Television
None
Student Services
Janel M. Rutkowski
Workforce & Economic Development
None
Type of
Transaction
Start Date End Date
Salary
06/11/12
07/27/12
Replacement
05/21/12
06/30/12
Remains the same
Replacement
06/01/12
06/30/12
Remains the same
Educational Assistant, Police Technology
Replacement
07/01/12
06/30/13
Remains the same
Part-Time to Full-Time; Transfer
From Coordinator, Child Care, Mequon
to Coordinator, Child Care, West Allis
Replacement
07/30/12
Extension of Limited Term Assignment
Disability Specialist, Special Needs
Replacement
05/21/12
Remains the same
06/30/12
Remains the same
Human Resources Report
June 2012
Separations
Division or School
Employee Name
Ending Reason
Job Title
Effective
Date
Business
David W. Grypp
Retirement
Instructor, Marketing
05/21/12
Health Sciences
Kelly J. Dries
Resignation
Associate Dean
07/03/12
Liberal Arts & Sciences
Sandy J. MacDonald
Wayne O. Printz
Resignation
Retirement
Instructor, Communication Skills (part-time)
Instructor, Social Science, Mequon
06/14/12
05/21/12
Media & Creative Arts
None
Pre-College
None
Technology & Applied Sciences
Joseph P. Spitz
Vincent J. Vitale
Resignation
Retirement
Interim Associate Dean
Interim Associate Dean
06/15/12
06/30/12
Academic Services
None
District Administration
Linda S. McGuire
Retirement
Executive Assistant to the President
06/30/12
Employee & Legal Services
None
Finance
Yolanda C. Dabney
Richard A. Holloway
Laura A. Roherty
Stanley G. Urbaniak
Lee I. Vines
Geromy Yang
Resignation
Retirement
Retirement
Retirement
Retirement
Resignation
Child Development Specialist
Manager, Maintenance
Child Development Specialist
Manager, Engineering Services
Coordinator, Food Services
Shuttle Driver
06/04/12
06/15/12
07/05/12
06/30/12
06/30/12
06/08/12
Information Technology
None
Public Television
Judith M. Bagdonas
Retirement
Office Technician, Public Television
05/30/12
Student Services
Maureen C. Madison
Ena S. Chamorro-Enriquez
Retirement
Retirement
Office Associate, Mequon
Word Processing Assistant, Counseling
05/23/12
06/22/12
Workforce & Economic Development
Edward A. Rudolph
Resignation
Instructor, Driver's Education (part-time)
05/10/12
Attachment FPO – 5
PROCUREMENT REPORT
June, 2012
The Procurement report consists of:
 Part I
External Contracts
 Part II
Procurements
 Part III
Contracts for Services
 Part IV
Construction Contracts
 Part V
Lease Agreements
Each month the board approves contracts, procurements and services related to the operation of
the College. The current items for board approval are:
I.
External Contracts
None
II.
Procurements
1.
Advertising Expenditures for Milwaukee Public TV
May Actual
June
July
2.
Estimated
Estimated
Advertising Expenditures for MATC
May Actual
June
July
Estimated
Estimated
$21,118.68
$17,006.98
$0.00
Minority Media Percentage was 13%
Minority Media Percentage is 10-12%
Minority Media Percentage is 10-12%
$18,699.69
$53,031.40
$0.00
Minority Media Percentage was 14%
Minority Media Percentage is 10-12%
Minority Media Percentage is 10-12%
3.
Architectural / Engineering, Environmental, Asbestos, Building Envelope
And Pavement Consulting Services For Annual Facilities Projects
See background information sheet for detail
4.
Matrix Studio Encoder Upgrade – MPTV
Heartland Video:
Plymouth, WI
$221,131.70
5.
Matrix Studio Equipment
Bosch Security Systems, aka RTC Intercom Systems
Burnsville, MN
$55,353.80
1
6.
AVID ISIS Storage System – MPTV
See background information sheet for detail
7.
MassStore – TOPAZ Server Hardware – MPTV
MassTech Americas
St Paul, MN
$100,221.00
8.
Edgebander Machine
Acme Tools
Plymouth, MN
$60,998.00
9.
Senior Project Assistant (Construction)
See background information sheet for detail
10.
Radio Equipment Upgrade
General Communications
Menomonee Falls, WI
$78,138.25
11.
Radio Dispatch Center Furniture and Equipment
See background information sheet for detail
12.
Moveable Asset Inventory Project
American Appraisal
Lisle, IL
$118,000
13.
Athletic Field Maintenance Services
See background information sheet for detail
14.
Non-beverage Vending Services
See background information sheet for detail
15.
Use of Force Training System
TI Training Corporation
Golden, CO
$54,700
16.
Sole Source Media Providers
American Public Television
$130,000 (estimate)
BBC Worldwide Americas
$100,000 (estimate)
2
A.C. Nielsen Company
$79,000 (estimate)
Public Broadcasting Service
$2,150,078 (estimate pending PBS Board action)
Executive Program Service
$90,000
Trac Media
$11,755
WLIW
$10,000
The Association of Public Television Stations
$35,600
National Educational Television Association
$13,605
Public Television Major Market Group
$5,500
Various Independent Distributors and Syndicators
$80,000
17.
FY 2012-2013 Independent Television Production Contracts
See background information sheet for detail
18.
Instructional/Administrative Microcomputer Systems, Printers,
Network, Hardware and System Software
See background information sheet for detail
III.
Contracts for Services
None
IV.
Construction Contracts
None
V.
Lease Agreements
None
3
Part II: PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Background Information
Advertising and public ity expenditures are coor dinated through an advertising/media firm. The
advertising fir m was selected through a formal r equest for proposal process. The advertis ing
agency manages production and media placement. Channels 10/36 station media expenses were
submitted for review to the Public Television Committee and are herewith submitted to the Finance,
Personnel and Operations Committee for review and for presentation to the Board.
College and station media purchases are executed through Eichenbaum & Associates, Milwaukee,
WI which receives a com mission for its plac ements. Channel 10/36 advertising and publicity
services placed in May 2012 plus estim ates for June 2012 and July 2012 are listed below and in
the attachments.
May 2012
Minority
Actual advertising expenditures
Media percentage was 13%
June 2012
Advertising
estimates
$17,006.98
Minority Media percent target is 10-12%
July 2012
Advertising
estimates
$0.00
Minority Media percent target is 10-12%
4
$21,118.68
Part II: PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Detail page for May Actual
Milwaukee Public TV
Media
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
May, 2012 Actual
Advertising Objectives:
2012 Auction
Media Budget:
$21,118.68
Online
Out-of-Home
Print
Radio
2012 Auction
Braun Print
$18,964.35
$2,154.33
Direct Mail
Target Minority Owned Media Percentage: 10-12% of media
cost
Hispanic-Owned
WJTI-AM $1,230.48
African American-Owned
WLDB-FM $1,340.56
WMCS-AM $184.77
5
13%
$2,755.81
PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Detail page for June Estimate
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
Milwaukee Public TV Media
June, 2012 Estimate
Advertising Objectives:
Pledge
Branding
Media Budget:
$17,006.98
Online
Out-of-Home
Digital Boards 6/6 - 6/15/2012
$5,005.88
Print
Radio
Pledge
$12,001.10
Direct Mail
Target Minority Owned Media Percentage: 10-12% of
media cost
Hispanic-Owned
WJTI-AM $716.10
African American-Owned
WMCS-AM $259.00
6
6%
$975.10
Part II: PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Detail page for July Estimate
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
Milwaukee Public TV Media
July, 2012 Estimate
Advertising Objectives:
Media Budget:
$0.00
Online
Out-of-Home
Print
Radio
Direct Mail
Target Minority Owned Media Percentage: 10-12% of
media cost
Hispanic-Owned
African American-Owned
7
Part II: PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Detail page for Monthly Actual
Milwaukee Public Television
Media
EICHENBAUM /
ASSOCIATES
MINORITY SPENDING
REPORTS
219 North Milwaukee Street
Milwaukee, WI
53202
P: 414.225.0011 / F:
414.225.0022
FY2012: July 2011 - June 2012
(Media amounts by month billed)
AS OF 5/31/2012
TOTAL MEDIA SPENDING (ALL TARGETS)
Month
July
August
September
October
November
December
January
February
March
April
May
June
Total
Radio
$0.00
$0.00
$12,438.74
$2,493.80
$4,388.20
$16,169.65
$4,564.14
$0.00
$12,001.56
$22,724.47
$21,118.68
TV
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Print
$0.00
$0.00
$0.00
$1,607.04
$803.52
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Outdoor
$0.00
$0.00
$0.00
$11,018.38
$3,672.80
$0.00
$2,448.53
$0.00
$0.00
$4,461.77
$0.00
Online
$0.00
$0.00
$0.00
$2,013.24
$2,013.24
$0.00
$0.00
$0.00
$0.00
$4,897.06
$0.00
Placed
directly
through
MPTV
$0.00
$0.00
$1,650.00
$0.00
$0.00
$600.00
$0.00
$0.00
$0.00
$0.00
$0.00
$95,899.24
$0.00
$2,410.56
$21,601.48
$8,923.54
$2,250.00
8
Total Media
Placements
$0.00
$0.00
$14,088.74
$17,132.46
$10,877.76
$16,769.65
$7,012.67
$0.00
$12,001.56
$32,083.30
$21,118.68
$131,084.82
Part II: PROCUREMENTS
Item 2: Advertising Expenditures for MATC
Background Information
Advertising and public ity expenditures are coor dinated through an advertising/media firm. The
advertising firm was selected through a formal request for proposal process. The actual placement
of the advertising is then t reated as sole sour ce procurement. The advertising agency manages
production and media placement. College media expenses are herewith submitted to the Finance,
Personnel and Operations Committee for review and for presentation to the Board.
College media purchases were executed through Eichenbaum & Associates, Milwaukee, WI which
receives a commission for placement s made. MAT C advertising and publicity services placed in
May 2012 plus estimates for June 2012 and July 2012 are listed below and in the attachments.
May 2012
Minority
Advertising
expenditures
Media percent was 14%
June 2012
Advertising
estimate
$53,031.40
Minority Media percent target is 10-12%
July 2012
Advertising
estimate
$0.00
Minority Media percent target is 10-12%
9
$18,699.69
Part II: PROCUREMENTS
Item 2: Advertising Expenditures for MATC
Detail page for May Actual
Milwaukee Area Technical College
Media
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
May, 2012 Actual
Advertising Objectives:
Out-of-Home
Print
Media Budget:
$18,699.69
Online
Out-of-Home
Bulletins: 5/21/12 - 5/31/12
$16,160.30
Print
Milwaukee Times
Spanish Journal
El Conquistador
$761.77
$979.41
$798.21
Radio
Television
Target Minority Media Percentage: 10-12% of
media cost
E/A - Production & Marketing Services
Total Expenditure:
10
14%
$0.00
$18,699.69
Part II: PROCUREMENTS
Item 2: Advertising Expenditures for MATC
Detail page for June Estimate
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
June, 2012 Estimate
Advertising Objectives:
Out-of-Home
Print
Television
Media Budget:
$53,031.40
Online
Out-of-Home
Bulletins: 6/1/12 - 6/10/12
$14,691.17
Print
Milwaukee Community Journal
Milwaukee Times
Spanish Journal
El Conquistador
Business Journal
$1,142.66
$761.77
$326.47
$798.21
$5,310.59
Radio
Television
6/6/12 - 6/20/2012
$30,000.53
Target Minority Media Percentage: 10-12% of media
cost
E/A - Production & Marketing Services
Total Estimated Expenditure:
11
6%
$2,000
$55,031.40
Part II: PROCUREMENTS
Item 2: Advertising Expenditures for MATC
Detail page for July Estimate
Milwaukee Area Technical College Media
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
July, 2012 Estimate
Advertising Objectives:
Media Budget:
$0.00
Out-of-Home
Print
Radio
Television
Target Minority Media Percentage: 10-12% of media
cost
E/A - Production & Marketing Services
Total Estimated Expenditure:
12
$2,000.00
$2,000.00
Part II: PROCUREMENTS
Item 2: Advertising Expenditures for MATC
Monthly Reports
EICHENBAUM /
ASSOCIATES
MINORITY SPENDING
REPORTS
219 North Milwaukee Street
Milwaukee, WI
53202
P: 414.225.0011 / F:
414.225.0022
FY2012: July 2011 - June 2012
(Media amounts by month billed)
AS OF 6/1/2012
TOTAL MEDIA SPENDING (ALL TARGETS)
Month
July
August
September
October
November
December
January
February
March
April
May
June
Total
Radio
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TV
$0.00
$0.00
$0.00
$40,006.25
$0.00
$0.00
$0.00
$0.00
$29,999.60
$0.00
$0.00
Print
$0.00
$0.00
$9,668.35
$7,888.62
$1,680.78
$3,089.51
$8,758.67
$4,223.44
$2,518.19
$2,518.19
$2,539.39
Outdoor
$0.00
$0.00
$0.00
$21,246.71
$0.00
$0.00
$0.00
$0.00
$20,487.89
$758.82
$16,160.30
Online
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Placed
directly
through
MATC
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$70,005.85
$42,885.14
$58,653.72
$0.00
$0.00
13
Total Media
Placements
$0.00
$0.00
$9,668.35
$69,141.58
$1,680.78
$3,089.51
$8,758.67
$4,223.44
$53,005.68
$3,277.01
$18,699.69
$171,544.71
Part II: PROCUREMENTS
Item 3: Architectural / Engineering, Environmental, Asbestos, Building Envelope And
Pavement Consulting Services For Annual Facilities Projects
Background
Currently the Milwaukee Area Technical College proposes to budget approximately $12 million for th e
FY13 renovation / remodeling, expansion and improvement of its facilities throughout the district, which
consists of the Milwaukee Campus and three (3) regional campuses. Also, MATC implements various
repair projects via operati ng departments. Both of these efforts are conducted within the c ontext of a
periodic Three Year Facilities Plan. T he remodeling, expansion, improvement and large scale repai r
projects are administered under the direction of the Constructi on Services Department in accordance
with procurement policies and r egulations. In orde r to i mplement the necessa ry projects, additional
technical / professional services are needed to supplement regular staff resources which are dedicated
to other core tasks. These suppl emental services are funded from approp riate accounts associated
with bond issues for capital construction projects. How ever, occasional ly funding i s derived from
operating accounts a ssociated wi th larger operational projects w hich al so exceed the resources of
regular staff.
A Request for P roposal document (RFP #12-29) w as prepared for each of the ni ne (9) requi red lead
consulting A/E categories. The RFP document solicited proposals for a thr ee (3) year agreement for
each of the required categories with two (2) additional optional years.
The scores awarded to the respo ndents are based on a possibl e tota l of 100 in accordance wi th
evaluation cri teria published i n the R FP docume nt. Cost w as a 30% w eighted factor i n the total
scoring system. While hourly fees quotations were requested for studies and scope refinement efforts,
the objective of this RFP was to identify firms that were willin g to submit lump su m fees that would
generally not ex ceed 12% of t he contracted construction cost. The identification of the se firms using
the scoring sy stem would yiel d a “short list” of firms for speci fic projects or groups of projects. The
short list firms would then be given the opportunity to submit specific lump sum proposals (plus limited
reimbursable expenses) for specific projects or gr oups of projects at lat er dates. The RFP allows the
administration the opportunity to solicit proposals from the f irms that are not on the short list, s hould
the administration deem any pr oposals from the short li st groups questionable in their value or also in
the case of inadequate parti cipation. Total fees are expected to range annually from about $1-1.5
million, depending on the scope and nature of the specific projects / budgets.
The firms indicated with an asterisk are the recommended short list firms. Two or more of the short list
firms will be given the initial opportunity for secondary finite proposals, provided they all are considered
to be an ac ceptable match for t he proposed project or gr oup (size, specialty, current workload, etc.).
Over 70 firms were specifically solicited. In addition advertisements were placed in the Daily Reporter,
Spanish Journal and the
14
Part II: PROCUREMENTS
Item 3: Architectural / Engineering, Environmental, Asbestos, Building Envelope And
Pavement Consulting Services For Annual Facilities Projects
Milwaukee Courier. P roposals were ini tially opened on May 11, 2011. Co mpetitive selection
procedures were used to evaluate these proposals. Results of that process are as follows:
PROPOSAL EVALUATION SCORES
ARCHITECTURAL
AASCEO, Waukesha, WI
ARC
Architectural Group, Racine, WI
63.00
Barrientos Design & Consulting, Inc., Milwaukee, WI
Boer Architects, Inc., Milwaukee, WI
Bray Associates Architects, Inc., Milwaukee, WI
Continuum Architects + Planners, S.C., Milwaukee, WI
Engberg Andersen Design Partnership, Milwaukee, WI
Epstein Uhen Architects, Milwaukee, WI
Grot
h Design Group, Cedarburg, WI
69.33
Hammel Green & Abrahamson, Inc., Milwaukee, WI
Kahler Slater Architects, Milwaukee, WI
Perspective
Design, Inc., Wauwatosa, WI 63.67
Plunkett Raysich Architects, Milwaukee, WI
Specialty Engineering Group, LLC, Menomonee Falls, WI 63.00
Somerville, Inc., Green Bay, WI
Quorum Architects, Inc., Milwaukee, WI
Zimmerman Architectural Studios, Inc., Milwaukee, WI
68.33
74.67*
82.33*
81.33*
84.33*
73.00*
73.00*
63.00
79.33*
72.00
76.33*
85.33*
74.33*
STRUCTURAL
AASCEO, Waukesha, WI
Harwood Engineering Consultants, Milwaukee, WI
KJWW, Madison, WI
15
95.00*
84.00*
80.33*
Part II: PROCUREMENTS
Item 3: Architectural / Engineering, Environmental, Asbestos, Building Envelope And
Pavement Consulting Services For Annual Facilities Projects
PROPOSAL EVALUATION SCORES
(continued)
PLUMBING ENGINEERING (including Fire Protection Systems)
Cervantes
Consulting Engineers, LLC, Franklin, WI 69.33
Harwood Engineering Consultants, Milwaukee, WI
KJWW, Madison, WI
The Matrix Group Engineering Consultants, Milwaukee, WI 85.33
Muermann Engineering, LLC, Kiel, WI
PSJ Engineering, Inc., Milwaukee, WI
Ring & Du Chateau, Inc., Milwaukee, WI
Somerville, Inc., Green Bay, WI
92.00*
88.33*
91.66*
95.00*
95.33*
94.00*
HVAC ENGINEERING
Cervantes
Consulting Engineers, LLC, Franklin, WI 65.33
Grumman / Butkus Associates, Wauwatosa, WI
Harwood Engineering Consultants, Milwaukee, WI
K
JWW, Madison, WI
81.00
The Matrix Group Engineering Consultants, Milwaukee, WI 82.66
PSJ Engineering, Inc., Milwaukee, WI
Ring & Du Chateau, Inc., Milwaukee, WI
Somerville, Inc., Green Bay, WI
83.33
87.33*
89.66*
92.33*
88.00*
ELECTRICAL ENGINEERING (including telecommunications)
Cervantes Consulting Engineers, LLC, Franklin, WI 75.00
Czarnecki Engineering, Inc., Pewaukee, WI
Grumm
an / Butkus Associates, Wauwatosa, WI
75.00
Har
wood Engineering Consultants, Milwaukee, WI 78.33
K
JWW, Madison, WI
78.66
Leedy & Petzold Associates LLC, Elm Grove, WI
The Matrix Group Engineering Consultants, Milwaukee, WI 88.33
Muermann Engineering, LLC, Kiel, WI
80.00
Ring & Du Chateau, Inc., Milwaukee, WI
Somerville,
Inc., Green Bay, WI
81.66
16
91.33*
91.00*
89.33*
Part II: PROCUREMENTS
Item 3: Architectural / Engineering, Environmental, Asbestos, Building Envelope And
Pavement Consulting Services For Annual Facilities Projects
PROPOSAL EVALUATION SCORES
(continued)
ENVIRONMENTAL (other than asbestos abatement)
Ayres Associates, Inc., Waukesha, WI
Professional Services Industries (PSI), Inc., Pewaukee, WI
92.67*
92.67*
ASBESTOS ABATEMENT
Delahey Industries, Inc., Elm Grove, WI
Jackson/MacCudden, Inc., Franklin, WI
81.33*
80.33*
BUILDING ENVELOPE (Roofing, Façade Ordinance, Walls, etc.)
Epst
AASCEO, Waukesha, WI
ein Uhen Architects, Milwaukee, WI
69.00
Industrial Roofing Services, Inc., Butler, WI
INSPEC, Milwaukee, WI
James Otto, Architects, LLC, Hubertus, WI 62.00
PSI, Pewaukee, WI
Specialty Engineering Group, LLC, Menomonee Falls, WI
Zimmerman Architectural Studios, Inc., Milwaukee, WI
71.66
78.66*
72.33*
77.00*
79.66*
58.66
PAVEMENT
P
AASCEO, Waukesha, WI
Benchmark, Inc., Cedar Rapids, IA
Industrial Roofing Services, Inc., Butler, WI
INSPEC, Milwaukee, WI
rofessional Services Industries (PSI), Pewaukee, WI
Specialty Engineering Group, LLC, Menomonee Falls, WI
Yaggy Colby Associates, Delafield, WI
70.33
63.66
54.66
73.00*
78.33*
73.66*
78.00*
Positive action by the Board will result in the authorization of the administration to seek more definitive
proposals for specific projects or project groups from the “short list” firms indicated by the ast erisks (*)
without r eturning for addit ional Boar d act ion. T he s uccessful s hort list firms will be issued purchase
orders f or the respect ive final proposed dollar am ounts and ot her terms of the RFP . In a limi ted
number of cases (preli minary studies, etc.), tasks w ill be done on an hourly basi s (as determined by
the administration). It shou ld be noted that lower ranked firms (not initially on the sh ort lists), may be
requested to submit a proposal if the administration finds additional participation is in the best interest
of the district.
17
Part II: PROCUREMENTS
Item 4: Matrix Studio Encoder Upgrade – MPTV
Background
DIGITAL TELEVISION TRANSMISSION ENCODER SYSTEMS
Digital transmission encoder systems consist of specialized professional television broadcast
equipment with the purpose of creating (encoding) the digital program streams WMVS and WMVT
broadcast. WMVS and WMVT each require its own separate digital transmission encoder system.
WMVS and WMVT are presently airing a total of 10 digital program streams over the air to the
public. These include:
WMVS
Channel 10.1 – WMVS HD
Channel 10.2 – World
Chanel 10.3 – V-me
Channel 10.4 – Weather
WMVT
Channel 36.1 – WMVT HD
Channel 36.2 – WMVS SD
Channel 36.3 – Create
Channel 36.4 – Classical
Channel 36.5 – Jazz
Channel 36.6 – Traffic
The existing system of transmission encoders and associated equipment was purchased in the
early 2000’s and was manufactured by Tandberg. As digital television transmission technology
advances, these transmission encoder systems now require updating.
Tandberg is now owned by Ericsson. WMVS and WMVT engineering reviewed the new Ericsson
encoder systems side-by-side with the other leading manufacturer of these specialized products. It
has been determined that the most cost effective solution would be to continue building on systems
which are in place such that the existing equipment could be incorporated for backup use rather
18
Part II: PROCUREMENTS
Item 4: Matrix Studio Encoder Upgrade – MPTV
than completely starting over with a new manufacturer. Ericsson is a highly regarded brand of
digital encoder systems and is widely used at television broadcast stations across the country.
The Ericsson digital television transmission encoder systems specified are available from several
sellers of professional television broadcast equipment. Thus, a competitive bidding process is
available for purchasing the equipment specified for updating the existing transmission encoder
systems for WMVS and WMVT.
The upgrade of the equipment will improve efficiency at least 20 % and result in higher quality
video.
Three vendors were solicited through Bid 12-43, Ericsson, Heartland Video and Peregrine
Communications. Respondents were Heartland Video - $221,131.70 and Peregrine
Communications - $285,394.97.
Heartland Video, Plymouth, WI
$221,131.70
Positive action by the Board on this item will authorize the issuance of the award to Heartland
Video Systems, Inc. of Plymouth, WI 53073.
19
Part II: PROCUREMENTS
Item 5: Matrix Studio Equipment
Background
The items complete a system that is required for production element (i.e. camera, floor director) to
production room (i.e. tape shading or record) to control rooms to additional studios. These tools
are state of the art (matrix system).
Our research and discussions with professionals who use this particular setup resulted in quite
favorable recommendations for this configuration. The new equipment will interface seamlessly
with the existing communication equipment we currently have in-house. The integration will be the
simplest of the choices MPTV staff examined.
Six vendors were solicited through Bid 12-33. Gilman Technologies of Lynchburg , VA - $62,706
and Bosch Security Systems, aka RTC Intercom Systems of Burnsville, MN - $55,352.80,
responded.
Bosch Security Systems, aka RTC Intercom Systems, Burnsville, MN
$55,353.80
Positive action by the Board on this item will authorize the issuance of the award to Bosch Security
Systems of Burnsville, MN 55337.
20
Part II: PROCUREMENTS
Item 6: AVID ISIS Storage System – MPTV
Background
The Avid ISIS5000 Media Storage System replaces the Avid Unity System which is no longer being
supported by the manufacturer. The ISIS will allow for all student non-linear edit systems to
subsequently be updated accommodating all future software releases for Avid Media Composer
and like-editing software from Apple, Adobe and Sony. Currently, as the industry moves forward
with these sophisticated tools, we have peaked in our capacities by not being able to grow with the
most powerful software available to our students- systems and software used throughout this
industry.
The ISIS will additionally allow for considerable expansion for more student computer 'clients' to
significantly cut down on the number of students per NLE, allowing for more access to project,
media and programming for class, lab and air.
Also, the migration to this platform will parallel MPTV's upgrades to Avid Media Composer 6,
permitting seamless migration of projects and media from the student systems to the broadcast
systems. This results in fewer resources necessary for moving student programs from one system
to another in order to integrate in student lab projects and for MPTV air, as student programming
continues to be part of the scheduled broadcast service of MPTV.
The ISIS can be expanded and will, in time, co-join to the MPTV media storage system while still
being a student production storage tool. Currently, the 2 stand-alone systems are unable to 'talk' to
each other- this is detrimental for student content that needs to be finished on MPTV on-line editing
systems as well as prepare efficiently for air.
ISIS will nearly double the storage capacity which, with the introduction of the eProduction degree
program this coming year, will allow for the increased number of students requiring server storage
and editing capacity in their course work.
Four vendors were solicited through Bid 12-36. Due to a scheduling issue the bid was issued too
late to allow a bid response date prior to the FPO report due date. The bid will be opened on June
15, 2012. The low bid meeting specifications will be awarded.
The bid document was sent to Midwest Media Group of Milwaukee, WI, Avid Corporation of
Atlanta, GA, AVI Systems of Brookfield, WI, and zSystems of Minneapolis, MN.
The product needs to be installed prior to the Fall 2012 semester.
Positive action by the Board on this item will authorize the issuance of the award to the low bidder
meeting specifications, estimated to be below $70,000.
21
Part II: PROCUREMENTS
Item 7: MassStore – TOPAZ Server Hardware – MPTV
Background
This is a sole source purchase of MassStore -TOPAZ server hardware, commissioning and an
extension of our service contract with Masstech Americas. The estimated amount of this purchase
is $100,221.00. The included items are to upgrade our MassStore digital media asset management
system, originally purchased in FY2008. Used to trans-code programs and break materials from
our video server to our digital archive system this unit is a critical part of our broadcast workflow.
The original purchase in 2008 was for $402,000.00. This upgrade replaces the original IBM servers
and extends the service contract for an additional year, while retaining the licensing and custom
trans-coding software from the original installation. Servers of this type usually have a 3 to 5 year
lifespan and the cost of maintaining the required service contract rises exponentially after 3 years.
As this is an upgrade to the existing Masstech system and uses proprietary hardware and
software, it is not available through vendors or other suppliers.
Positive action by the Board on this item will authorize the issuance of the award in the amount of
$100,221.00 to MassTech Americas of St Paul, MN 55127.
22
Part II: PROCUREMENTS
Item 8: Edgebander Machine
Background
The edgebander unit that MATC current has is a 1988 model. It is very old technology with not
computer functionality. The unit does not provide the training required currently in the workplace.
Purchase of the recommended equipment will provide students with the training they need to be
productive members of the future work force. This purchase will also enable MATC to compete
with other WI Technical Colleges that offer this program.
Three vendors were solicited through Bid 12-35. They all responded: Acme Tools, Plymouth, MN
- $60,998, Associated Machinery Sales, LLC, Madison, WI - $70,850 and Stiles Machinery Inc.,
Grand Rapids, MI - $68,999.
Acme Tools, Plymouth, MN
$60,998.
Positive action by the Board on this item will authorize the issuance of the award to Acme Tools,
Plymouth, MN 55446.
23
Part II: PROCUREMENTS
Item 9: Senior Project Assistant (Construction)
Background
The Construction Services department routinely uses contracted services to provide the full range
of services required for annual renovation/remodeling projects. The type and volume of services
continue to remain at the point where it is more logical for department management to delegate
selected developmental and organizational tasks to a managerial assistant focusing on capital
improvement projects. This individual will assist management with normal project initiatives and
oversights, which in turn will free up management to address the most critical and unique issues
more effectively.
The requirements for this service were outlined in Request for Proposal number 12-30; documents
were prepared in accordance with Board policies and State regulations. Advertisements were
placed in The Daily Reporter, Milwaukee Courier and The Spanish Journal, along with initiations to
submit bids mailed to nine (9) potential firms believed to have the capability to provide the required
services. RFP documents were publicly opened on Wednesday, May 30, 2012 with one (1)
response received.
An internal committee of three (3) individuals evaluated the proposals and recommended the
award to the firm indicated below in bold.
Proposals were evaluated on the following criteria:
• Firm’s historical record of successfully providing similar services
• Background experience, qualifications and reputation
• Methods, procedures and philosophy of firm
• Longevity as a firm providing the services required
• Experience with WTCS projects and procedures
• Proposed fess and cost containment strategies
• Involvement of MBE/WBE/DBE participation and diversity commitment
24
Part II: PROCUREMENTS
Item 9: Senior Project Assistant (Construction)
CA Solutions, Inc.
Milwaukee, WI
First
Hourly Rates
Year $51.40
Second
Year $52.60
Third
Year $54.20
Fourth
Year $55.80
Fifth
Year $57.40
The estimated annual maximum expense for year one would be approximately $103,000 (based on
2,000 hours annually). Year five is similarly projected to be an approximate maximum of $115,000.
Actual weekly usage varies from zero hours to 80 hours, averaging less 40 hours per week. For the
current fiscal year (through 11 months), the actual engagement has been less than 1,300 hours.
The term of this agreement is for a period to commence on July 1, 2012 to June 30, 2015. Upon
mutual agreement with all parties, the contract can be extended by two (2), one year periods.
Positive action by the Board will result in the implementation of an agreement with CA Solutions of
Milwaukee, WI for Senior Project Assistant (Construction) services.
25
Part II: PROCUREMENTS
Item 10: Radio Equipment Upgrade
Background
A Request for Proposal 12-23 was distributed to four (4) vendors with two (2) submitting bids,
Alpha Prime Communications of Monee, IL and General Communications of Menomonee Falls,
WI. The Alpha Prime proposal included a cost of $139,055 and was limited in scope covering
replacement of Radio Repeaters only and using the existing infrastructure which we are intending
to replace.
The General Communications proposal included a cost of $78,138.25 and included replacement of
portable radio and repeater equipment capable of expanding to 6.25, a very narrow band service.
Also included – broad signal area coverage, license renewal, alarm system update, linking with
local police departments, and a new dispatch radio system and trade-in allowance for old radios.
The evaluation team recommends General Communications to provide these radio communication
services for MATC.
Positive action by the Board will result in the award to General Communications of Menomonee
Falls, WI.
26
Part II: PROCUREMENTS
Item 11: Radio Dispatch Center Furniture and Equipment
Background
A Request for Proposal for Dispatch Center Work Stations and Equipment. RFP NO. 12-32 was
distributed to four (4) vendors for which two (2) submitted bids. The firms that did not bid were
Viking Communications and Alpha Prime Communications.
The firms who submitted bids for review were Johnson Controls and General Communications.
The base bid from Johnson Controls was $121,554.00. This bid covered the relocating of digital
video equipment, 5 year extended warranty, labor and adding a cooling system ($56,441.00) for
the digital recording equipment. Cost is broken down into fixed and movable ($65,113) equipment
and an additional option for monitors and five year warranty.
The Base Bid from General Communications was $66,796.75. This bid included furniture and
equipment replacement and does not include relocating and installing DVN at new location.
Due to price differences, a break down for pricing was reviewed to compare competitive cost. After
reviewing all of the information from both vendors, it is in the best interest of the college to split the
award (RFP 12-32) between Johnson Controls and General Communications. Johnson Controls is
familiar with and hold the warranty repair for our video equipment, and has included a price for
fixed equipment as well as dispatch furniture. Because they are experienced in our video setup and
digital recording equipment this portion of the RFP is awarded to Johnson Controls. A final price for
completing the move and setup will need to be negotiated. General Communications offered a
completed custom product package for replacing the dispatch center work stations and were
selected to provide the Dispatch equipment portion of the RFP, for Milwaukee Area Technical
College Department of Public Safety.
The evaluation committee recommends splitting the award as stated above.
Positive action by the Board will result a split award, with part to General Communications of
Menomonee Falls, WI and part to Johnson Controls, Milwaukee, WI.
27
Part II: PROCUREMENTS
Item 12: Moveable Asset Inventory Project
Background
MATC is contracting with the vendor to conduct a full inventory of moveable fixed assets. It has
been many years since the College conducted its last inventory. We are also completing the
inventory in order to facilitate the merging of the fixed asset tagging system (Microsoft Access) with
our depreciation software (Sage). Completion of this project will set the basis for future regularly
scheduled fixed asset audits.
Request for Proposal 12-13 was distributed to National Appraisal Company, Milwaukee, WI,
Paragon International, Schaumburg, IL, and American Appraisal, Lisle, IL. American Appraisal is
the only firm that submitted a proposal.
The evaluation committee recommends awarding this project to American Appraisal of Lisle, IL.
Positive action by the Board will result in the award to American Appraisal of Lisle, IL in the amount
of $118,000.
28
Part II: PROCUREMENTS
Item 13: Athletic Field Maintenance Services
Background
A Request for Proposal 12-34 was distributed to seven (7) vendors. Four (4) vendors responded Achtenhagen Services of Muskego, WI, - $27,435 (yr 1), $28,258 (yr 2) and $29,105 (yr 3), Nate’s
Landscaping of Belgium, WI, - $16,950 (yrs 1-3) Natural Athletic Turf of Milwaukee, WI - $33,500
(yr 1 & 2), $35,000 (yr 3) and Western Contractors Inc. of New Berlin, WI - $29,600 (yr 1), $30,785
(yr 2) and $32,015 (yr 3). An evaluation committee reviewed the responses and recommends
Nate’s Landscaping based on the response and the annual cost was the lowest of the
respondents.
Positive action by the Board will result in the award to Nate’s Landscaping of Belgium, WI for Fiscal
Years 2013, 2014 and 2015 at a cost of $16,950 per year, with an option to extend the agreement
for two (2) one (1) year periods.
29
Part II: PROCUREMENTS
Item 14: Non-beverage Vending Services
Background
A Request for Proposal 12-09 was distributed to eleven (11) vendors. Three responses were
received, Food Services Inc. of Milwaukee, WI, Canteen/Compass USA of Oshkosh, WI and
Master Brew Beverages, Inc. of North Brook, IL.
An evaluation committee reviewed and scored the responses and the results are Food Services
Inc., 457 points, Canteen/Compass USA 456 points and Master Brew 305 points. The one (1)
point difference between the highest and second highest response has resulted in a challenge and
formal protest to the results from the second highest, Canteen/Compass USA. Legal Counsel is
reviewing the information and a decision will be forth coming.
The award will be for a four (4) year period, commencing on or about August 1, 2012 with an option
to extend for three (3) one (1) year periods upon mutual agreement between MATC and the
successful proposer.
In order to proceed timely with this service under this RFP, we are requesting approval to award to
the either Food Services Inc. or Canteen/Compass USA, following Legal Counsel’s determination.
30
Part II: PROCUREMENTS
Item 15: Use of Force Training System
Background
This is a Sole Source procurement. Ti Training Systems of Golden Colorado is the only vendor
that meets the specifications of the Protective Services Department request.
The TI Simulator stands out for a number of reasons and is the only machine I’m aware of that
does all of the following.
I. Basic
1.
Uses standard components. Can be repaired on sight with locally produced parts.
2.
Standard setup includes on sight training for 6 potential operators.
3.
A standard feature on the Training Lab is picture-in-picture playback, a great teaching tool.
The student is recorded during the scenario, and both the scenario and the student can be
reviewed.
4.
Another unique training tool on the Training Lab is the Datafile feature. This allows the
trainer to introduce any document supported by Microsoft Office on the screen. This allows
practical application of Wisconsin standards and case law available directly on the machine.
a.
During a scenario review, the trainer can pull up and refer to written policy, relevant case
law, or articles.
5.
TI Provides warranty service, 24 hour phone technical help.
6.
TI continually provides new scenarios for the machine on an annual basis.
7.
TI will assist in shooting scenarios in our area, but we’ll have to agree to share the
scenarios.
a.
The system has the capability for our instructors to generate scenarios ourselves.
II. Law Enforcement tool use / training. (For either recruit school training or Law Enforcement
Current Officer in-service training.)
All scenarios can be modified and changed depending on the student reacts to the stimuli. The
student can have the opportunity to use all the tools on a standard duty belt in a safe environment.
1. Firearms
31
Part II: PROCUREMENTS
Item 15: Use of Force Training System
a.
(These are modified to use a co2 canister. The weapon can be made to malfunction if
required by the scenario or require a reload. The weapon can be accurately sighted in so that
where the laser displays on the screen, would be where a student would hit using a live firearm.
2. Baton
a.
The operator can react to the deployment of a baton and make the scene character react
to the deployment.
3. O.S.
Spray
a.
The canister can be set up to show usage as part of the scenario, with effects on the
screen.
4. Taser
a.
The taser is set up to work with screen just as the firearm would. The operator can have
the scenario react, require more activation or comply. Accuracy is tested.
5. Flashlight
a.
Any scenario can be darkened, and the trainee can use a modified flashlight to light the
scenario with the screen reacting to the flashlight. (Making screen representation brighter where
the flashlight is pointed on the screen.)
III. Safety in use.
By utilizing separate placement (outside the firearm range) with a permanent mount for the
camera, the sound system and moveable implements can be stored separately. By permanently
mounting in B-136, there is more opportunity to use the widest possible screen and greatest ability
for movement in a safe, real weapon free environment.
IV. Alternate uses.
Because the simulator scenarios are malleable and can be changed by the operators in the fluid
real time, the scenario could be used for:
1.
Professional Communications: (Verbal interaction only)
2.
Report Writing: (Providing both visual and verbal interaction so students can create reports
from what they have actually experienced.)
32
Part II: PROCUREMENTS
Item 15: Use of Force Training System
3.
Scenario testing: (Actual high dynamic training, with an opportunity to review what a
student actually did, not what they think they did. {Reality instead of perception alone. Because of
playback, the student actually hears and sees themselves.}).
Positive action by the Board will result in the award to TI Training Corporation of Golden, CO in the
amount of $54,700.
33
Part II: PROCUREMENTS
Item 16: Sole Source Media Providers
BACKGROUND
During FY2012-2013, Milwaukee Public Television will be acquiring various programming rights
and media services from many different and varied sources. Due to copyright laws, most programs
must be obtained from holders of said copyrights and as such would be classified as sole source
procurements. These providers are, but may not be limited to:
American Public Television $130,000 (estimate)
After PBS, this is our second largest supplier of programming, including Create, World, Premium
Service and Exchange. Some of the programs on our schedule that come to us from APT include
documentaries, movie packages, and travel shows.
BBC Worldwide Americas $100,000 (estimate)
Major syndicator of British programming with the emphasis on comedies and dramas
A.C. Nielsen Company $79,000 (estimate)
Nielsen provides MPTV with viewership numbers and audience research used in program
acquisition, scheduling and underwriting
Public Broadcasting Service $2,150,078 (estimate pending PBS Board action)
This covers fees associated with the National Program Service (‘signature public television series’),
pledge fundraising programs that are specifically produced for membership drives, PBS Plus,
specialty programming such as AUSTIN CITY LIMITS, THIS OLD HOUSE, VICTORY GARDEN,
administrative , promotion, copyright, engineering, and distribution fees.
Executive Program Service $90,000
Syndication of program material generally in the entertainment and documentary field past
acquisitions include: SHERLOCK HOLMES, RED GREEN SHOW, and WILD NATURE.
Trac Media - $11,755
Audience research for Public Television
WLIW - $10,000
Provider of various programs for pledge
The Association of Public Television Stations $35,600
34
Part II: PROCUREMENTS
Item 16: Sole Source Media Providers
Our national advocacy organization, which also undertakes planning and research projects
National Educational Television Association $13,605
The national association that provides most of the public television system’s professional
development service and also give us low-cost access to distribute our local programming to other
stations on NETA’s satellite uplink
Public Television Major Market Group $5,500
A consortium of 30 stations that represents the large market stations in policy debates within the
public television system and looks for entrepreneurial opportunities utilizing new technologies that
are available primarily to larger market stations, including MPTV.
Various Independent Distributors and Syndicators $80,000
There are a number of independent acquisitions that are made through the programming
department throughout the fiscal year. This past year such programs acquired included RACING
YEARS, THE GREATS, and LAWRENCE WELK
Positive action by Committees and the Board will result in purchase orders issued to the above
sole source media providers in the amount of $2,705,538 for Fiscal Year 2012-2013.
35
Part II: PROCUREMENTS
Item17: FY 2012-2013 Independent Television Production Contracts
BACKGROUND
Independently contracted television production staff servi ces are hired on an annual contract
basis. The college's purchasing department, in coo peration with the television station General
Manager, prepares these contracts. Over a multi-year period, such vendors have or may receive
compensation that exceeds $25, 000. The total fiscal year 2012-2013 compen sation for services
is not anticipated at this ti me to exceed the amoun ts below. Issuance of Independent Television
Production Contracts with the below individuals/fi rms is contingent on the board's final approval
and passage of a fiscal year 2012-2013 budget, and Milwaukee Public Television’s final approval
of below indicated projects.
NAME/ASSIGNMENT AND PROGRAM
Dan Small
Producer/host OUTDOOR WISCONSIN:
Planning, appearance, and emceeing the OUTDOOR WISCONSIN
Banquet and additional promotional appearances:
David Baule
Segment Producer for TRACKS AHEAD:
FY20122013
$26,000
$10,000
$8,000
Mark Siegrist
Freelance producer/talent on a variety of projects including HOLY
ORDERS, RETURN TO PEARL HARBOR, FIELD OF HONOR
SPECIAL:
$35,000
Joanne Williams
Host/Segment Producer for BLACK NOUVEAU:
$17,500
Judith Nugent
Producer/off-line editor for OUTDOOR WISCONSIN:
Debra A. Wisniewski
Closed captioning for locally produced MPTV productions as per FCC
mandate:
Media Instinct/ Sitora Takanaev
Graphic design assistance for overload and additional projects:
Segment Producer/off-line editor for ADELANTE:
36
$3,500
$24,000
$5,000
$4,500
Part II: PROCUREMENTS
Item17: FY 2012-2013 Independent Television Production Contracts
Sal Gomez
Producer/off-line editor for ADELANTE:
Spanish closed captioning for ADELANTE:
$5,400
$2,080
Johnny Munoz
Producer/off-line editor for ADELANTE:
$6,300
Susan Rascon
Spanish translation for ADELANTE:
$5,200
Gerard Randall
Panelist for INTERCHANGE:
$4,700
Rachelle Cehanovich
Assistant director/character generator operation:
$5,000
John McGivern
Host /co-producer for AROUND THE CORNER WITH JOHN MCGIVERN:
$65,000
John Gurda
Segment research / appearances on AROUND THE CORNER WITH
JOHN MCGIVERN:
$12,700
Jill Machi
For producing original on-air video promotions for programs, promotional
tags, special events:
$30,800
Voice One Productions
For the voicing of the station's promotional information, voiceovers,
promotion tags and booth related production voiceover recordings.
Booth time will not exceed 40 hours per month:
$16,000
Diedre Martin
Segment research and field scouting for AROUND THE CORNER:
$26,000
Contingent on funding – 4th STREET FORUM Producer:
$52,000
37
Part II: PROCUREMENTS
Item17: FY 2012-2013 Independent Television Production Contracts
Denise Callaway
Panelist for INTERCHANGE:
Co-Host/Segment Producer for FIELD OF HONOR SPECIAL:
$4,700
$5,000
Theresa Gallun
Segment Producer and research for TRACKS AHEAD:
$12,000
Brandenburg Productions
Director for MILWAUKEE BALLET’S production of PETER PAN:
(submitted to PBS for National broadcast)
$27,000
The Committee and Board are asked to approve the above listed vendor contracts for FY20122013 totaling $423,380.
38
Part II: PROCUREMENTS
Item 18: Instructional/Administrative Microcomputer Systems, Printers,
Network, Hardware and System Software
Background
As part of the Capital Equipment Plan to upgrade equipment throughout the district, each
instructional division, administrative division and Information Technology prepares a list of
proposed computer and printer acquisitions as part of their fiscal year equipment budgets.
Approximately 500-800 desktop, laptops, multimedia devices and file server computer systems
have been proposed for acquisition. Displaced equipment will be used to upgrade other areas
within MATC with the oldest early-technology systems being disposed of.
Information Technology is also engaged in a multi-year project to continue the expansion and
upgrade of the district computer network to classrooms, faculty offices and staff offices. This will
provide the appropriate infrastructure to support the continued expansion of the network while
allowing for new and emerging technologies to become functional on the network.
These acquisitions are part of the total MATC capital equipment budget for FY 2012/2013
presented to the Board for approval. The proposed equipment would be purchased under State of
Wisconsin Statutes (s16.73) which allows for cooperative purchasing from suppliers by qualified
entities. Equipment required with associated referencing document will be as follows:

Hewlett Packard computers and printers will be purchased from Paragon Development
Systems, Oconomowoc, WI referencing State Bulletin #15-39340-501 and/or Vanguard
Computers, Inc., Brookfield, WI referencing State Bulletin #15-39340-011 or UW System
contract # 98-2077, 09-2058, 10-2052.

IBM, Gateway, Hewlett Packard, Dell, Toshiba computers and 3Com equipment will be
purchased from Vanguard Computers, Inc. Brookfield, WI.

Oracle software and services will be purchased from Oracle Corporation, Blemont, CA
referencing Wisconsin Technical College System Consortium agreement number CL617139-06-Jun98 and/or Fujitsu Consulting Inc., Milwaukee, WI referencing State DOA
contract # 15-93275-901.

IBM computers will be purchased from Comark Government & Education Sales, Inc.,
Bloomingdale, IL and/or Vanguard Computers, Inc., Brookfield, WI.
39

Hewlett Packard servers, systems/backup software, storage and services will be
purchased from AE Business Solutions, Wauwatosa, WI and/or Vanguard Computers, Inc.,
Brookfield, WI and/or Paragon Development Systems, Oconomowoc, WI referencing
University of Wisconsin System Contract #UW-96-5279 or State Bulletins 02-5279, 092058, 10-2052 and 15-93275-901.

Novell network operating system software and services will be purchased from Novell, Inc.
(Attachmate, Inc), Orem, UT and/or Paragon Development Systems, Oconomowoc, WI;
referencing the WTCS Information & Telecommunications Systems Consortium Contract.

Business Objects software and implementation / project management services will be
purchased from AE Business Solutions, Wauwatosa, WI referencing State Bulletin
numbers 11-39780-002, 15-39720-201 and 15-93275-901 and/or SAP America and/or
Fujitsu Consulting Inc. Milwaukee, WI referencing State DOA contracts 09-2058, 10-2052,
15-93275-901 and 15-93350-001.

ImageNow software and implementation / project management services will be purchased
from Perceptive Software, Shawnee, KS referencing UW contract #04-5887, 10-2052 and
09-2058.

Sun file servers will be purchased from Sun Microsystems, Waukesha, WI referencing
UW-System contract # EDV-062-1 and/or AE Business Systems, Inc. Wauwatosa, WI
referencing State Bulletin # 0308-BIS-SB and/or Laurus Technologies, Inc. Itasca, IL
referencing State Bulletin # 0308-BIS-SB.

Cisco network hardware, software and services will be purchased from Cisco Systems,
Des Plaines, IL referencing State Bulletin #15-39510-505 and/or CDW Inc, Vernon Hills, IL
referencing State Bulletin #15-39510-505 and/or PDS, Inc., Oconomowoc, WI referencing
State Bulletin #15-39510-505.

Networking and Security Solutions and consulting will be purchased from Network
Associates, Inc., Minneapolis, MN and/or PDS, Inc., Oconomowoc, WI, and/or Verisign,
Inc., Mountain view, CA, and/or Solarwinds.Net, Inc., Tulsa, OK, and/or AE Business
Systems, Inc. Wauwatosa, WI referencing State Bulletin 07-2052, 10-2052 and 09-2058.
40

Microsoft software packages and/or licenses will be purchased from SHI, Inc., Somerset,
NJ, Softmart, Inc., Downingtown, PA and/or CDW, Vernon Hills, IL referencing the WTCS
Information & Telecommunication Systems Consortium Contract.

VMware software and/or licenses will be purchased from AE Business Systems, Inc.,
Wauwatosa, WI referencing State Bulletin # 10-2052 and 15-20800-301 and/or PDS, Inc.,
Oconomowoc, WI referencing State Bulletin # 15-20800-301.

Blackboard Learning Management Systems and Blackboard Campus Card hardware,
software and services will be purchased from Blackboard Systems, Inc. Washington D.C.,
referencing the MHEC (Midwest Higher Education Consortium) contract and/or Blackboard
Transaction, Inc. Phoenix, AZ, referencing the MHEC contract.

Network backup / Archive hardware and software will be purchased from AE Business
Systems, Inc., Wauwatosa, WI referencing State Bulletin # 10-2052 and 15-20800-301
and/or PDS, Inc., Oconomowoc, WI referencing State Bulletin # 15-20800-301 and/or Iron
Mountain Systems Boston, MA and/or Tape Company, Elmhurst, IL and/or Messaging
Architects, Inc. Champlain, NY.

Apple computers will be purchased from Apple Computer, Inc., Austin, TX referencing the
Collegiate Partnership Program (CPP) offered to all higher education institutions and/or
Vanguard Computers, Inc., Brookfield, WI.

EON Reality, Inc. Irvine, CA will purchase software, programming and consulting services
for HIVE and desktop platform for EON and ICUBE environment.

Dannagroup, Mequon, WI will purchase GeoDome and consulting services for immersive
gaming platforms.
Positive action by the Board will result in the issuance of purchase orders to any or all of the
following companies. Actual expenditures to respective suppliers could vary depending on
changing requirements, and additional suppliers may be added as new State of Wisconsin, UW
system, and WTCS IT Consortium contracts and bulletins are awarded. However, total
expenditures will not exceed the proposed IT capital budget allocation currently set at
$5,000,000.00.
AE Business Solutions
AT&T
Apple Computers Inc.
Wauwatosa, WI
Brookfield, WI
Austin, TX
41
Arrow Electronics Inc.
Blackboard Learning Systems, Inc
Blackboard Transactions, Inc.
CDW / Berbee Systems, Inc
CIC Systems, Inc.
Cisco Systems, Inc.
CollegeNet, Inc
Comark Govt. & Edu Sales
Compaq Computer, Inc.
DannaGroup
Datatel, Inc.
Eduserve, Inc.
EON Reality
PB Communications
Fujitsu Consulting Inc.
Inacom Information Systems, Inc.
Insight Public Sector, Inc.
Iron Mountain, Inc.
Laurus Technologies, Inc
MCSI, Inc.
Media Distributors
Messaging Architects
Midwest Fiber Networks
Network Associates, Inc (McAfee)
Novell, Inc.
Open Business Systems, Inc.
Oracle Corporation
PaperThin, Inc
Paragon Development Systems (PDS)
Perceptive Software
PSI/AV Design Group
Rave Wireless
SAP America
Sapphire Systems, Inc.
SHI, Inc
Softmart, Inc.
Sun Microsystems, Inc
Solarwinds.Net, Inc.
Tape Company
Troxell Communications
Tushaus Technologies, Inc.
Ultimus, Inc.
UW Madison DoIT / WiscNet
Vanguard Computers Inc.
Verisign, Inc.
42
Crawford, NJ
Washington D.C.
Phoenix, AZ
Vernon Hills, IL
Brookfield, WI
Des Plaines, IL
Portland, OR
Bloomingdale, IL
Houston, TX
Mequon, WI
Fairfax, VA
New Lenox, IL
Irvine, CA
Milwaukee, WI
Milwaukee, WI
Milwaukee, WI
Bloomingdale, IL
Boston, MA
Itasca, IL
New Berlin, WI
Elmhurst, IL
Champlain, NY
Milwaukee, WI
Minneapolis, MN
Orem, UT
Wood Dale, IL
Belmont, CA
Quincy, MA
Oconomowoc, WI
Shawnee, KS
Thiensville, WI
Framingham, MA
Newton Square, PA
Wauwatosa, WI
Somerset, NJ
Downingtown, PA
Waukesha, WI
Tulsa, OK
Elmhurst, IL
Brookfield, WI
Wauwatosa, WI
Cary, NC
Madison, WI
Wauwatosa, WI
Mountain View, CA
Attachment ESIR - 3
matc
POLICY
Milwaukee Area Technical College
Title: CONSUMPTION OF ALCOHOLIC
BEVERAGES ON MATC PROPERTY OR
SPONSORED AT OFF-CAMPUS EVENTS
Code:
Original Adoption:
Revised/Reviewed:
Effective:
F6700
9/16/91
9/25/07
9/26/07
Authority: Board Minutes, 9/16/91; 2/21/95; 9/25/07
Alcoholic beverages may not be consumed on MATC premises and/or at MATC
sponsored events except those functions approved by the Vice President of Student
Services (for student organization related functions), or the Executive Vice President and
Provost/Vice President of Academic Affairs if the serving of alcoholic beverages is
required as a component of a course curriculum, is in conjunction with an academic
activity, or for other non-student related functions.
(for nonstudent related functions). MATC will comply with all applicable local, state, and
federal laws relative to the sale and/or consumption of alcoholic beverages.
Page 1 of 1
Attachment FPO - 6
$10,000,000.00
Milwaukee Area Technical College District, Wisconsin
Taxable General Obligation Promissory Notes, Series 2012-2013A
(Pension Obligation Notes)
RESOLUTION AUTHORIZING THE SALE OF $10,000,000.00
TAXABLE GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2012-2013A
Resolution F0063-06-12
WHEREAS, pursuant to Section 67.12(12) of the Wisconsin Statutes, as amended
(the “Act”), the Milwaukee Area Technical College District, Wisconsin (the “District”), is
authorized to issue notes of the District in the aggregate amount of $10,000,000.00 for
the public purpose of financing $10,000,000.00 of Other Post-Employment Benefits’
obligations of the District included in the District's 2012-2013 budget (the public purpose
project described above is hereafter referred to as the “Public Purpose”); and
WHEREAS, on May 26, 2012, the District authorized the issuance of
$10,000,000.00 Taxable General Obligation Promissory Notes, Series 2012-2013A (the
“Notes”) for the Public Purpose; and
WHEREAS, the District has prepared and distributed a Preliminary Official
Statement (the “Preliminary Official Statement”) dated June 11, 2012 describing the
Notes and the security therefor; and
WHEREAS, the District has examined proposed documentation for the Notes
(collectively, the “Note Documents”), as follows:
(a)
an Official Notice of Sale issued by the District, and a Parity Bid
Form (the “Note Purchase Agreement”) to be entered into between the District and
the Underwriter, providing for the sale of the Notes; and
(b)
the Preliminary Official Statement.
WHEREAS, it is now expedient and necessary for the District to issue its taxable
General Obligation promissory notes in the amount of $10,000,000.00 for the Public
Purpose;
NOW, THEREFORE, the District hereby resolves as follows:
Section 1. Definitions. The following terms shall have the following meanings in
this Resolution unless the text expressly or by implication requires otherwise:
“Act” shall mean Section 67.12(12) of the Wisconsin Statutes;
“Code” shall mean the Internal Revenue Code of 1986, as amended;
“Continuing Disclosure Agreement” shall mean the Continuing Disclosure
Agreement, executed and delivered by the Issuer, dated July 16, 2012 (the “Continuing
Disclosure Agreement”), delivered by the District for the purpose of complying with the
requirements of Rule 15c2-12 promulgated by the Securities and Exchange Commission
under the Securities Exchange Act of 1934, as amended;
“Dated Date” shall mean July 16, 2012;
“Debt Service Fund” shall mean the Debt Service Fund of the District, which shall
be the “special redemption fund” as such term is defined in the Act;
“District” shall mean the Milwaukee Area Technical College District, Wisconsin;
“Fiscal Agent” shall mean the Treasurer of the District;
“Governing Body” shall mean the Board of the District, or such other body as may
hereafter be the chief legislative body of the District;
“Initial Resolution” shall mean the “Resolution Authorizing the Issuance of
$10,000,000 Taxable General Obligation Promissory Notes, Series 2012-2013A of
Milwaukee Area Technical College District, Wisconsin”, adopted by the Governing Body
on May 26, 2011;
“Note Registrar” means the Secretary of the District;
“Notes” shall mean the $10,000,000.00 Taxable General Obligation Promissory
Notes, Series 2012-2013A, of the District;
“Public Purpose” shall mean, the public purpose of financing $10,000,000.00 of
Other Post-Employment Benefits’ obligations of the District included in the District's 20122013 budget;
“Purchase Price” shall mean $9,987,500.00 ($10,000,000.00 par amount of Notes,
less underwriter's discount of $12,500.00);
“Record Date” shall mean the close of business on the fifteenth day of the
calendar month next preceding any principal or interest payment date;
“Securities Depository” means The Depository Trust Company, New York, New
York, or its nominee; and
“Underwriter” means BOSC, Inc.
2
Section 2. Authorization of the Notes. For the purpose of financing the Public
Purpose, there shall be borrowed on the full faith and credit of the District the sum of
$10,000,000.00; and fully registered Taxable General Obligation Promissory Notes of the
District are authorized to be issued in evidence thereof.
Section 3. Sale of the Notes. To evidence such indebtedness, the Chairperson
and the Secretary of the District are hereby authorized, empowered and directed to make,
execute, issue and sell to the Underwriter for, on behalf of and in the name of the District,
Taxable General Obligation promissory notes in the aggregate principal amount of Ten
Million Dollars ($10,000,000.00) for the Purchase Price, plus accrued interest to the date
of delivery.
Section 4. Terms of the Notes. The Notes shall be designated “Taxable General
Obligation Promissory Notes, Series 2012-2013A”; shall be dated the Dated Date; shall
be numbered one and upward; shall bear interest as shown on the Maturity Schedule
below; shall be issued in denominations of $5,000 or any integral multiple thereof; and
shall mature on the dates and in the amounts as set forth below. Interest on the Notes
shall accrue from the Interest Accrual Date and shall be payable at maturity.
MATURITY SCHEDULE
Maturity
Date
Principal
Amount
January 16, 2013
$10,000,000
Interest
Rate
.350%
The Notes of this issue shall be subject to call and payment prior to maturity, from
and after October 16, 2012.
Section 5. Form, Execution, Registration and Payment of the Notes. The Notes
shall be issued as registered obligations in substantially the form attached hereto as
Exhibit A and incorporated herein by this reference.
The Notes shall be executed in the name of the District by the manual signatures
of the Chairperson and the Secretary, and may be sealed with its official or corporate
seal, if any.
The principal of, premium, if any, and interest on the Notes shall be paid by the
Fiscal Agent.
Both the principal of and interest on the Notes shall be payable in lawful money of
the United States of America by the Fiscal Agent. Payment of principal of the final
maturity on the Notes will be payable upon presentation and surrender of the Notes to the
Fiscal Agent. Payment of principal any interest on the Notes (except the final maturity)
shall be made to the registered owner of each Note who shall appear on the registration
books of the District, maintained by the Note Registrar, on the Record Date and shall be
3
paid by check or draft of the Fiscal Agent and mailed to such registered owner at the
address appearing on such registration books or at such other address may be furnished
in writing to such registered owner to the Note Registrar.
Section 6. Note Proceeds. The sale proceeds of the Notes (exclusive of accrued
interest, printing distribution and filing fees, and any premium received) shall, forthwith
upon receipt, be placed in and kept by the District Treasurer as a separate fund to be
known as the Promissory Notes, Series 2012-2013A, Borrowed Money Fund (hereinafter
referred to as the “Borrowed Money Fund”). Moneys in the Borrowed Money Fund shall
be used solely for the purposes for which borrowed or for transfer to the Debt Service
Fund as provided by law.
Section 7. Tax Levy. In order to provide for the collection of a direct annual tax
sufficient in amount to pay and for the express purpose of paying the interest on the
Notes as it falls due and also to pay and discharge the principal thereof at maturity, there
is hereby levied upon all of the taxable property in the District, in addition to all other
taxes, a nonrepealable, direct, annual tax in an amount sufficient for that purpose. This
tax shall be from year to year carried into the tax roll of the District and collected in
addition to all other taxes and in the same manner and at the same time. Said tax is to be
for the following years and in the following minimum amounts:
Year of Levy
2012
Amount of Tax
$10,175,000.00
The District shall be and continue without power to repeal such levy or obstruct the
collection of said tax until all such payments have been made or provided for. After the
issuance of the Notes, said tax shall be carried into the tax rolls of the District and
collected as other taxes are collected, provided that the amount of tax carried into said tax
rolls with respect to the Notes may be reduced by the amount of any surplus money in the
Debt Service Fund created pursuant to Section 8 below.
If there shall be insufficient funds from the tax levy to pay the principal of or interest
on the Notes when due, the said principal or interest shall be paid from other funds of the
District on hand, said amounts to be returned when said taxes have been collected.
There be and there hereby is appropriated from taxes levied by the District in
anticipation of the issuance of the Notes and other funds of the District on hand a sum
sufficient to be deposited in the Debt Service Fund to meet payments with respect to debt
service when due.
Section 8. Debt Service Fund. Within the debt service fund previously established
within the treasury of the District, there be and there hereby is established a separate and
distinct fund designated as the “Debt Service Fund for $10,000,000.00 Taxable General
Obligation Promissory Notes, Series 2012-2013A, dated July 16, 2012” (the “Debt Service
Fund”), and such fund shall be maintained until the indebtedness evidenced by the Notes
4
is fully paid or otherwise extinguished. The District Treasurer shall deposit in such Debt
Service Fund (i) all accrued interest received by the District at the time of delivery of and
payment for the Notes; (ii) the taxes herein levied for the specific purpose of meeting
principal of and interest on the Notes when due; (iii) such other sums as may be
necessary at any time to pay principal of and interest on the Notes when due; (iv) any
premium which may be received by the District above the par value of the Notes and
accrued interest thereon; (v) surplus moneys in the Borrowed Money Fund for the Notes;
and (vi) such further deposits as may be required by Section 67.11 of the Wisconsin
Statutes.
No money shall be withdrawn from the Debt Service Fund and appropriated for
any purpose other than the payment of principal of and interest on the Notes until all such
principal and interest has been paid in full and canceled; provided (i) the funds to provide
for each payment of principal of and interest on the Notes prior to the scheduled receipt of
taxes from the next succeeding tax collection may be invested in direct obligations of the
United States of America maturing in time to make such payments when they are due or
in other investments permitted by law; and (ii) any funds over and above the amount of
such principal and interest payments on the Notes may be used to reduce the next
succeeding tax levy, or may, at the option of the District, be invested by purchasing the
Notes as permitted by and subject to Section 67.11(2)(a) of the Wisconsin Statutes in
interest-bearing obligations of the United States of America, in other obligations of the
District or in other investments permitted by law, which investments shall continue as a
part of the Debt Service Fund.
When all of the Notes have been paid in full and canceled, and all permitted
investments disposed of, any money remaining in the Debt Service Fund shall be
deposited in the general fund of the District, unless the District Board directs otherwise.
Section 9. Deposits and Investments. The Debt Service Fund shall be kept apart
from moneys in the other funds and accounts of the District and the same shall be used
for no purpose other than the prompt payment of principal of and interest on the Notes as
the same becomes due and payable. All moneys therein shall be deposited in special
and segregated accounts in a public depository selected under Chapter 34 of the
Wisconsin Statutes and may be temporarily invested until needed in legal investments
subject to the provisions of Sections 66.0603(1m) and 67.10(3) of the Wisconsin
Statutes. All income derived from such investments shall be regarded as revenues of the
District.
Section 10. Sale of Notes. The terms, conditions and provisions of the Notes and
the Note Documents are, in all respects, authorized and approved. The form of the Note
Purchase Agreement is hereby approved. The Notes shall be sold and delivered in the
manner, at the Purchase Price, plus interest accrued from the Interest Accrual Date to the
closing date, pursuant to the terms and conditions set forth in the Note Purchase
Agreement.
The preparation of the Preliminary Official Statement dated June 11, 2012, and the
5
Final Official Statement dated June 26, 2012, and their use as contemplated in the Note
Purchase Agreement, are hereby approved. The Preliminary Official Statement is
“deemed final” as of its date, except for omissions or subsequent modifications permitted
under Rule 15c2-12 of the Securities and Exchange Commission. The Chairperson and
Secretary of the District are authorized and directed to do any and all acts necessary to
conclude delivery of the Notes to the Underwriter, as soon after adoption of this
Resolution as is convenient.
Section 11. Book-Entry Only Notes. The Notes shall be transferable as follows:
(a)
Each maturity of Notes will be issued as a single Note in the name of the
Securities Depository, or its nominee, which will act as depository for the Notes. During
the term of the Notes, ownership and subsequent transfers of ownership will be reflected
by book entry on the records of the Securities Depository and those financial institutions
for whom the Securities Depository effects book entry transfers (collectively, the
“Participants”). No person for whom a Participant has an interest in Notes (a “Beneficial
Owner”) shall receive bond certificates representing their respective interest in the Notes
except in the event that the Securities Depository or the District shall determine, at its
option, to terminate the book-entry system described in this Section. Payment of principal
of, and interest on, the Notes will be made by the Fiscal Agent to the Securities
Depository which will in turn remit such payment of principal and interest to its
Participants which will in turn remit such principal and interest to the Beneficial Owners of
the Notes until and unless the Securities Depository or the District elect to terminate the
book entry system, whereupon the District shall deliver bond certificates to the Beneficial
Owners of the Notes or their nominees. Note certificates issued under this Section may
not be transferred or exchanged except as provided in this Section.
(b)
Upon the reduction of the principal amount of any maturity of Notes, the
Registered Noteowner may make a notation of such redemption on the panel of the Note,
stating the amount so redeemed, or may return the Note to the District for exchange for a
new Note in a proper principal amount. Such notation, if made by the Noteowner, may be
made for reference only, and may not be relied upon by any other person as being in any
way determinative of the principal amount of such Note Outstanding, unless the Note
Registrar initialed the notation on the panel.
(c)
Immediately upon delivery of the Notes to the purchasers thereof on the
delivery date, such purchasers shall deposit the bond certificates representing all of the
Notes with the Securities Depository. The Securities Depository, or its nominee, will be
the sole Noteowner of the Notes, and no investor or other party purchasing, selling or
otherwise transferring ownership of any Notes will receive, hold or deliver any bond
certificates as long as the Securities Depository holds the Notes immobilized from
circulation.
(d)
The Notes may not be transferred or exchanged except:
6
(1)
To any successor of the Securities Depository (or its nominee) or
any substitute depository (“Substitute Depository”) designated pursuant to (ii)
below, provided that any successor of the Securities Depository or any Substitute
Depository must be a qualified and registered “clearing agency” as provided in
Section 17A of the Securities Exchange Act of 1934, as amended;
(2)
To a Substitute Depository designated by or acceptable to the
District upon (a) the determination by the Securities Depository that the Notes shall
no longer be eligible for depository services or (b) a determination by the District
that the Securities Depository is no longer able to carry out its functions, provided
that any such Substitute Depository must be qualified to act as such, as provided
in subparagraph (1) above; or
(3)
To those persons to whom transfer is requested in written transfer
instructions in the event that:
(i)
The Securities Depository shall resign or discontinue its
services for the Notes and, only if the District is unable to locate a qualified
successor within two months following the resignation or determination of
noneligibility, or
(ii)
Upon a determination by the District that the continuation of
the book entry system described herein, which precludes the issuance of
certificates to any Noteowner other than the Securities Depository (or its
nominee) is no longer in the best interest of the Beneficial Owners of the
Notes.
(e)
The Depository Trust Company, New York, New York, is hereby appointed
the Securities Depository for the Notes.
Section 12. Undertaking to Provide Continuing Disclosure. The Chairperson and
the Secretary of the District are hereby authorized and directed to execute on behalf of
the District, the Continuing Disclosure Agreement in connection with the Notes for the
purpose of complying with the requirements of Rule 15c2-12 promulgated by the
Securities and Exchange Commission under the Securities Exchange Act of 1934, as
amended.
Section 13. Compliance with Laws. The District covenants to use its best efforts
to meet the requirements and restrictions of each and every tax and other law or
additional federal legislation which may be made applicable to the Notes, provided that in
meeting such requirements the District will do so only to the extent consistent with the
proceedings authorizing the Notes and the laws of Wisconsin, and to the extent there is a
reasonable period of time in which to comply.
Section 14. Rebate Fund. If necessary, the District shall establish and maintain,
7
so long as the Notes are outstanding, a separate account to be known as the “Rebate
Fund” for the purpose of complying with the rebate requirements of Section 148(f) of the
Code. The Rebate Fund is for the sole purpose of paying rebate to the United States of
America, if any, on amounts of bond proceeds held by the District. The District hereby
covenants and agrees that it shall pay from the Rebate Fund the rebate amounts as
determined herein to the United States of America.
The District may engage the services of accountants, attorneys, or other
consultants necessary to assist it in determining rebate amounts, if any. Amounts held in
the Rebate Fund and the investment income therefrom are not pledged as security for the
Notes and may only be used to pay amounts to the United States. If applicable, the
District shall maintain or cause to be maintained records of such determinations until six
(6) years after payment in full of the Notes and shall make such records available upon
reasonable request therefor.
Section 15. Defeasance. When all Notes have been discharged, all pledges,
covenants and other rights granted to the owners thereof by this Resolution shall cease.
The District may discharge all Notes due on any date by irrevocably depositing in escrow
with a suitable bank or trust company a sum of cash and/or bonds or securities issued or
guaranteed as to principal and interest of the U.S. Government, or of a commission,
board or other instrumentality of the U.S. Government (“Government Obligations”), or of
securities wholly and irrevocably secured as to principal and interest by Government
Obligations and rated in the highest rating category of a nationally recognized rating
service, maturing on the dates and bearing interest at the rates required to provide funds
sufficient to pay when due the interest to accrue on each of said Note to its maturity or, at
the District's option, if said Note is prepayable to any prior date upon which it may be
called for redemption, and to pay and redeem the principal amount of each such Note at
maturity, or at the District's option, if said Note is prepayable, at its earliest redemption
date, with the premium required for such redemption, if any, provided that notice of the
redemption of all prepayable Notes on such date has been duly given or provided for.
Section 16. Resolution a Contract. The provisions of this Resolution shall
constitute a contract between the District and the owner or owners of the Notes, and after
issuance of any of the Notes no change or alteration of any kind in the provisions of this
Resolution may be made, except as provided in Section 18, until all of the Notes have
been paid in full as to both principal and interest. The owner or owners of any of the
Notes shall have the right in addition to all other rights, by mandamus or other suit or
action in any court of competent jurisdiction, to enforce such owner's or owners' rights
against the District, the Governing Body thereof, and any and all officers and agents
thereof including, but without limitation, the right to require the District, its Governing Body
and any other authorized body, to fix and collect rates and charges fully adequate to carry
out all of the provisions and agreements contained in this Resolution.
Section 17. General Authorizations. The Chairperson and the Secretary of the
District and the appropriate deputies and officials of the District in accordance with their
assigned responsibilities are hereby each authorized to execute, deliver, publish, file and
8
record such other documents, instruments, notices and records and to take such other
actions as shall be necessary or desirable to accomplish the purposes of this Resolution
and to comply with and perform the obligations of the District under the Notes. The
execution or written approval of any document by the Chairperson or Secretary of the
District herein authorized shall be conclusive evidence of the approval by the District of
such document in accordance with the terms hereof.
In the event that said officers shall be unable by reason of death, disability,
absence or vacancy of office to perform in timely fashion any of the duties specified
herein (such as the execution of Notes), such duties shall be performed by the officer or
official succeeding to such duties in accordance with law and the rules of the District.
Any actions taken by the Chairperson and Secretary consistent with this
Resolution are hereby ratified and confirmed.
Section 18. Amendment to Resolution. After the issuance of any of the Notes, no
change or alteration of any kind in the provisions of this Resolution may be made until all
of the Notes have been paid in full as to both principal and interest, or discharged as
herein provided, except: (a) the District may, from to time, amend this Resolution without
the consent of any of the owners of the Notes, but only to cure any ambiguity,
administrative conflict, formal defect, or omission or procedural inconsistency of this
Resolution; and (b) this Resolution may be amended, in any respect, with a written
consent of the owners of not less than two-thirds (2/3) of the principal amount of the
Notes then outstanding; provided, however, that no amendment shall permit any change
in the pledge of tax revenues of the District or the maturity of any Note issued hereunder,
or a reduction in the rate of interest on any Note, or in the amount of the principal
obligation thereof, or in the amount of the redemption premium payable in the case of
redemption thereof, or change the terms upon which the Notes may be redeemed or
make any other modification in the terms of the payment of such principal or interest
without the written consent of the owner of each such Note to which the change is
applicable.
Section 19. Illegal or Invalid Provisions. In case any one or more of the provisions
of this Resolution or any of the Notes shall for any reason be held to be illegal or invalid,
such illegality or invalidity shall not affect any other provision of this Resolution or of the
Notes.
Section 20. Conflicting Resolutions. All ordinances, resolutions, or orders, or parts
thereof heretofore enacted, adopted or entered, in conflict with the provisions of this
Resolution, are hereby repealed and this Resolution shall be in effect from and after its
passage.
[SIGNATURE PAGE TO FOLLOW]
9
Adopted: June 26, 2012.
Melanie Cosgrove Holmes
Chairperson of the District
Attest:
Thomas A. Michalski
Secretary of the District
Recorded on June 26, 2012.
Thomas A. Michalski
Secretary of the District
[Signature Page of Sale Resolution]
$10,000,000 Milwaukee Area Technical College District, Wisconsin
Taxable General Obligation Promissory Notes, Series 2012-2013A
EXHIBIT A
UNITED STATES OF AMERICA
STATE OF WISCONSIN
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT
TAXABLE GENERAL OBLIGATION PROMISSORY NOTE, SERIES 2012-2013A
Number
Interest
Rate
Maturity Date
Dated Date
Principal
Amount
R-___
____%
__________
________, 2012
$_____
CUSIP
FOR VALUE RECEIVED, Milwaukee Area Technical College District, Wisconsin,
promises to pay to CEDE & CO., or registered assigns, the principal sum of
___________________ ($_________) on the maturity date specified above, together
with interest thereon from _________________, 2012 or the most recent payment date to
which interest has been paid, unless the date of registration of this Note is after the 15th
day of the calendar month immediately preceding an interest payment date, in which case
interest will be paid from such interest payment date, at the rate per annum specified
above, such interest being payable at maturity.
The Notes of this issue shall be subject to call and payment prior to maturity, from
and after October 16, 2012.
Both principal hereof and interest hereon are hereby made payable to the
registered owner in lawful money of the United States of America, and for the prompt
payment of this Note with interest thereon as aforesaid, and the levying and collection of
taxes sufficient for that purpose, the full faith, credit and resources of the District are
hereby irrevocably pledged. The principal of this Note shall be payable only upon
presentation and surrender of this Note to the District Treasurer at the principal office of
the District. Interest hereon shall be payable by check or draft dated as of the applicable
interest payment date and mailed from the office of the District Treasurer to the person in
whose name this Note is registered at the close of business on the fifteenth day of the
calendar month next preceding each interest payment date.
This Note is transferable only upon the books of the District kept for that purpose
by the District Secretary at the principal office of the District, by the registered owner in
person or his duly authorized attorney, upon surrender of this Note together with a written
instrument of transfer (which may be endorsed hereon) satisfactory to the District
Secretary duly executed by the registered owner or his duly authorized attorney.
Thereupon a new Note or Notes of the same aggregate principal amount, series and
A-1
maturity shall be issued to the transferee in exchange therefor. The District may deem
and treat the person in whose name this Note is registered as the absolute owner hereof
for the purpose of receiving payment of or on account of the principal or interest hereof
and for all other purposes. The Notes are issuable solely as negotiable, fully registered
Notes without coupons in authorized denominations of $5,000 or any whole multiple
thereof.
This Note is one of an issue aggregating $10,000,000.00 issued pursuant to the
provisions of Section 67.12(12) of the Wisconsin Statutes, for the public purpose of
financing $10,000,000.00 of Other Post-Employment Benefits’ obligations of the District
included in the District's 2012-2013 budget (the public purpose project described above is
hereafter referred to as the “Public Purpose”) and is authorized by a resolution of the
District Board of the District, duly adopted by said District Board at its meeting duly
convened on ___________, 2012, which resolution is recorded in the official book of its
minutes for said date.
It is hereby certified and recited that all conditions, things and acts required by law
to exist or to be done prior to and in connection with the issuance of this Note have been
done, have existed and have been performed in due form and time; that the aggregate
indebtedness of the District, including this Note and others authorized simultaneously
herewith, does not exceed any limitations imposed by law or the Constitution of the State
of Wisconsin; and that the District has levied a direct, annual irrepealable tax sufficient to
pay this Note, together with interest thereon when and as payable.
No delay or omission on the part of the owner hereof to exercise any right
hereunder shall impair such right or be considered as a waiver thereof or as a waiver of or
acquiescence in any default hereunder.
A-2
IN WITNESS WHEREOF, the District Board of Milwaukee Area Technical College
District, Wisconsin, has caused this Note to be signed on behalf of said District by its duly
qualified and acting Chairperson and Secretary, and its corporate seal to be impressed
hereon, all as of the date of original issue specified above.
MILWAUKEE AREA TECHNICAL
COLLEGE DISTRICT, WISCONSIN
By:
Melanie Cosgrove Holmes
Chairperson of the District
Attest:
Thomas A. Michalski
Secretary of the District
A-3
(Form of Assignment)
FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto
(Please print or typewrite name and address,
including zip code, of Assignee)
(Please print or typewrite Social Security or
other identifying number of Assignee)
the within Note and all rights thereunder, hereby irrevocably constituting and appointing
(Please print or type name of Attorney)
Attorney to transfer said Note on the books kept for the registration thereof with full power of
substitution in the premises.
Dated:
NOTICE: The signature to this assignment must
correspond with the name as it appears upon the
face of the within Note in every particular without
alteration or enlargement or any change whatever.
Signature(s) guaranteed by:
A-4
Attachment FPO - 7
$1,500,000.00
Milwaukee Area Technical College District, Wisconsin
General Obligation Promissory Notes, Series 2012-2013B
RESOLUTION AUTHORIZING THE SALE OF $1,500,000.00
GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2012-2013B
Resolution F0064-06-12
WHEREAS, pursuant to Section 67.12(12) of the Wisconsin Statutes, as amended
(the “Act”), the Milwaukee Area Technical College District, Wisconsin (the “District”), is
authorized to issue notes of the District in the aggregate amount of $1,500,000.00 for the
public purpose of financing $1,500,000.00 of building remodeling and improvement
projects, consisting of projects included in the District's 2012-2013 building remodeling
and improvement program (the public purpose project described above is hereafter
referred to as the “Public Purpose”); and
WHEREAS, on May 26, 2012, the District authorized the issuance of
$1,500,000.00 General Obligation Promissory Notes, Series 2012-2013B (the “Notes”) for
the Public Purpose; and
WHEREAS, the District has prepared and distributed a Preliminary Official
Statement (the “Preliminary Official Statement”) dated June 11, 2012 describing the
Notes and the security therefor; and
WHEREAS, the District has examined proposed documentation for the Notes
(collectively, the “Note Documents”), as follows:
(a)
an Official Notice of Sale issued by the District, and a Parity Bid
Form (the “Note Purchase Agreement”) to be entered into between the District and
the Underwriter, providing for the sale of the Notes; and
(b)
the Preliminary Official Statement.
WHEREAS, it is now expedient and necessary for the District to issue its general
obligation promissory notes in the amount of $1,500,000.00 for the Public Purpose;
NOW, THEREFORE, the District hereby resolves as follows:
Section 1. Definitions. The following terms shall have the following meanings in
this Resolution unless the text expressly or by implication requires otherwise:
“Act” shall mean Section 67.12(12) of the Wisconsin Statutes;
“Code” shall mean the Internal Revenue Code of 1986, as amended;
“Continuing Disclosure Agreement” shall mean the Continuing Disclosure
Agreement, executed and delivered by the Issuer, dated July 16, 2012 (the “Continuing
Disclosure Agreement”), delivered by the District for the purpose of complying with the
requirements of Rule 15c2-12 promulgated by the Securities and Exchange Commission
under the Securities Exchange Act of 1934, as amended;
“Dated Date” shall mean July 16, 2012;
“Debt Service Fund” shall mean the Debt Service Fund of the District, which shall
be the “special redemption fund” as such term is defined in the Act;
“District” shall mean the Milwaukee Area Technical College District, Wisconsin;
“Fiscal Agent” shall mean the Treasurer of the District;
“Governing Body” shall mean the Board of the District, or such other body as may
hereafter be the chief legislative body of the District;
“Initial Resolution” shall mean the “Resolution Authorizing the Issuance of
$1,500,000 General Obligation Promissory Notes, Series 2012-2013B of Milwaukee Area
Technical College District, Wisconsin”, adopted by the Governing Body on May 26, 2011;
“Note Registrar” means the Secretary of the District;
“Notes” shall mean the $1,500,000.00 General Obligation Promissory Notes,
Series 2012-2013B, of the District;
“Public Purpose” shall mean, the public purpose of financing $1,500,000.00 of
building remodeling and improvement projects, consisting of projects included in the
District's 2012-2013 building remodeling and improvement program;
“Purchase Price” shall mean $1,528,500.00 ($1,500,000.00 par amount of Notes,
plus premium of $35,305.00, less underwriter's discount of $6,805.00);
“Record Date” shall mean the close of business on the fifteenth day of the
calendar month next preceding any principal or interest payment date;
“Securities Depository” means The Depository Trust Company, New York, New
York, or its nominee; and
“Underwriter” means Bernard Securities, Inc.
Section 2. Authorization of the Notes. For the purpose of financing the Public
Purpose, there shall be borrowed on the full faith and credit of the District the sum of
2
$1,500,000.00; and fully registered general obligation promissory notes of the District are
authorized to be issued in evidence thereof.
Section 3. Sale of the Notes. To evidence such indebtedness, the Chairperson
and the Secretary of the District are hereby authorized, empowered and directed to make,
execute, issue and sell to the Underwriter for, on behalf of and in the name of the District,
general obligation promissory notes in the aggregate principal amount of One Million Five
Hundred Thousand Dollars ($1,500,000.00) for the Purchase Price, plus accrued interest
to the date of delivery.
Section 4. Terms of the Notes. The Notes shall be designated “General
Obligation Promissory Notes, Series 2012-2013B”; shall be dated the Dated Date; shall
be numbered one and upward; shall bear interest as shown on the Maturity Schedule
below; shall be issued in denominations of $5,000 or any integral multiple thereof; and
shall mature on the dates and in the amounts as set forth below. Interest on the Notes
shall accrue from the Interest Accrual Date and shall be payable semi-annually on June 1
and December 1 of each year, commencing on December 1, 2012.
MATURITY SCHEDULE
Maturity
Date
Principal
Amount
Interest
Rate
June 1, 2014
June 1, 2015
June 1, 2016
June 1, 2017
$350,000
$500,000
$500,000
$150,000
1.50%
1.50%
1.75%
2.00%
The Notes of this issue shall not be subject to call and payment prior to maturity.
Section 5. Form, Execution, Registration and Payment of the Notes. The Notes
shall be issued as registered obligations in substantially the form attached hereto as
Exhibit A and incorporated herein by this reference.
The Notes shall be executed in the name of the District by the manual signatures
of the Chairperson and the Secretary, and may be sealed with its official or corporate
seal, if any.
The principal of, premium, if any, and interest on the Notes shall be paid by the
Fiscal Agent.
Both the principal of and interest on the Notes shall be payable in lawful money of
the United States of America by the Fiscal Agent. Payment of principal of the final
maturity on the Notes will be payable upon presentation and surrender of the Notes to the
Fiscal Agent. Payment of principal on the Notes (except the final maturity) and each
installment of interest shall be made to the registered owner of each Note who shall
appear on the registration books of the District, maintained by the Note Registrar, on the
Record Date and shall be paid by check or draft of the Fiscal Agent and mailed to such
registered owner at the address appearing on such registration books or at such other
address may be furnished in writing to such registered owner to the Note Registrar.
Section 6. Note Proceeds. The sale proceeds of the Notes (exclusive of accrued
interest, printing distribution and filing fees, and any premium received) shall, forthwith
upon receipt, be placed in and kept by the District Treasurer as a separate fund to be
known as the Promissory Notes, Series 2012-2013B, Borrowed Money Fund (hereinafter
referred to as the “Borrowed Money Fund”). Moneys in the Borrowed Money Fund shall
be used solely for the purposes for which borrowed or for transfer to the Debt Service
Fund as provided by law.
Section 7. Tax Levy. In order to provide for the collection of a direct annual tax
sufficient in amount to pay and for the express purpose of paying the interest on the
Notes as it falls due and also to pay and discharge the principal thereof at maturity, there
is hereby levied upon all of the taxable property in the District, in addition to all other
taxes, a nonrepealable, direct, annual tax in an amount sufficient for that purpose. This
tax shall be from year to year carried into the tax roll of the District and collected in
addition to all other taxes and in the same manner and at the same time. Said tax is to be
for the following years and in the following minimum amounts:
Year of Levy
2011
2012
2013
2014
2015
2016
Amount of Tax
$9,187.50
$24,500.00
$371,875.00
$515,500.00
$507,375.00
$151,500.00
The District shall be and continue without power to repeal such levy or obstruct the
collection of said tax until all such payments have been made or provided for. After the
issuance of the Notes, said tax shall be carried into the tax rolls of the District and
collected as other taxes are collected, provided that the amount of tax carried into said tax
rolls with respect to the Notes may be reduced by the amount of any surplus money in the
Debt Service Fund created pursuant to Section 8 below.
If there shall be insufficient funds from the tax levy to pay the principal of or interest
on the Notes when due, the said principal or interest shall be paid from other funds of the
District on hand, said amounts to be returned when said taxes have been collected.
There be and there hereby is appropriated from taxes levied by the District in
anticipation of the issuance of the Notes and other funds of the District on hand a sum
sufficient to be deposited in the Debt Service Fund to meet payments with respect to debt
service due on December 1, 2012. The tax herein levied for the year 2011 shall be
abated by the amount appropriated by this paragraph and deposited in the Debt Service
Fund.
4
Section 8. Debt Service Fund. Within the debt service fund previously established
within the treasury of the District, there be and there hereby is established a separate and
distinct fund designated as the “Debt Service Fund for $1,500,000.00 General Obligation
Promissory Notes, Series 2012-2013B, dated July 16, 2012” (the “Debt Service Fund”),
and such fund shall be maintained until the indebtedness evidenced by the Notes is fully
paid or otherwise extinguished. The District Treasurer shall deposit in such Debt Service
Fund (i) all accrued interest received by the District at the time of delivery of and payment
for the Notes; (ii) the taxes herein levied for the specific purpose of meeting principal of
and interest on the Notes when due; (iii) such other sums as may be necessary at any
time to pay principal of and interest on the Notes when due; (iv) any premium which may
be received by the District above the par value of the Notes and accrued interest thereon;
(v) surplus moneys in the Borrowed Money Fund for the Notes; and (vi) such further
deposits as may be required by Section 67.11 of the Wisconsin Statutes.
No money shall be withdrawn from the Debt Service Fund and appropriated for
any purpose other than the payment of principal of and interest on the Notes until all such
principal and interest has been paid in full and canceled; provided (i) the funds to provide
for each payment of principal of and interest on the Notes prior to the scheduled receipt of
taxes from the next succeeding tax collection may be invested in direct obligations of the
United States of America maturing in time to make such payments when they are due or
in other investments permitted by law; and (ii) any funds over and above the amount of
such principal and interest payments on the Notes may be used to reduce the next
succeeding tax levy, or may, at the option of the District, be invested by purchasing the
Notes as permitted by and subject to Section 67.11(2)(a) of the Wisconsin Statutes in
interest-bearing obligations of the United States of America, in other obligations of the
District or in other investments permitted by law, which investments shall continue as a
part of the Debt Service Fund.
When all of the Notes have been paid in full and canceled, and all permitted
investments disposed of, any money remaining in the Debt Service Fund shall be
deposited in the general fund of the District, unless the District Board directs otherwise.
Section 9. Deposits and Investments. The Debt Service Fund shall be kept apart
from moneys in the other funds and accounts of the District and the same shall be used
for no purpose other than the prompt payment of principal of and interest on the Notes as
the same becomes due and payable. All moneys therein shall be deposited in special
and segregated accounts in a public depository selected under Chapter 34 of the
Wisconsin Statutes and may be temporarily invested until needed in legal investments
subject to the provisions of Sections 66.0603(1m) and 67.10(3) of the Wisconsin
Statutes. All income derived from such investments shall be regarded as revenues of the
District. No such investment shall be in such a manner as would cause the Notes to be
“arbitrage bonds” within the meaning of Section 148 of the Code or the Regulations of the
Commissioner of Internal Revenue thereunder.
5
The District Treasurer shall, on the basis of the facts, estimates and circumstances
in existence on the date of closing, make such certifications as are necessary to permit
the conclusion that the Notes are not “arbitrage bonds” under Section 148 of the Code or
the Regulations of the Commissioner of Internal Revenue thereunder.
Section 10. Sale of Notes. The terms, conditions and provisions of the Notes and
the Note Documents are, in all respects, authorized and approved. The form of the Note
Purchase Agreement is hereby approved. The Notes shall be sold and delivered in the
manner, at the Purchase Price, plus interest accrued from the Interest Accrual Date to the
closing date, pursuant to the terms and conditions set forth in the Note Purchase
Agreement.
The preparation of the Preliminary Official Statement dated June 11, 2012, and the
Final Official Statement dated June 26, 2012, and their use as contemplated in the Note
Purchase Agreement, are hereby approved. The Preliminary Official Statement is
“deemed final” as of its date, except for omissions or subsequent modifications permitted
under Rule 15c2-12 of the Securities and Exchange Commission. The Chairperson and
Secretary of the District are authorized and directed to do any and all acts necessary to
conclude delivery of the Notes to the Underwriter, as soon after adoption of this
Resolution as is convenient.
Section 11. Book-Entry Only Notes. The Notes shall be transferable as follows:
(a)
Each maturity of Notes will be issued as a single Note in the name of the
Securities Depository, or its nominee, which will act as depository for the Notes. During
the term of the Notes, ownership and subsequent transfers of ownership will be reflected
by book entry on the records of the Securities Depository and those financial institutions
for whom the Securities Depository effects book entry transfers (collectively, the
“Participants”). No person for whom a Participant has an interest in Notes (a “Beneficial
Owner”) shall receive bond certificates representing their respective interest in the Notes
except in the event that the Securities Depository or the District shall determine, at its
option, to terminate the book-entry system described in this Section. Payment of principal
of, and interest on, the Notes will be made by the Fiscal Agent to the Securities
Depository which will in turn remit such payment of principal and interest to its
Participants which will in turn remit such principal and interest to the Beneficial Owners of
the Notes until and unless the Securities Depository or the District elect to terminate the
book entry system, whereupon the District shall deliver bond certificates to the Beneficial
Owners of the Notes or their nominees. Note certificates issued under this Section may
not be transferred or exchanged except as provided in this Section.
(b)
Upon the reduction of the principal amount of any maturity of Notes, the
Registered Noteowner may make a notation of such redemption on the panel of the Note,
stating the amount so redeemed, or may return the Note to the District for exchange for a
new Note in a proper principal amount. Such notation, if made by the Noteowner, may be
made for reference only, and may not be relied upon by any other person as being in any
6
way determinative of the principal amount of such Note Outstanding, unless the Note
Registrar initialed the notation on the panel.
(c)
Immediately upon delivery of the Notes to the purchasers thereof on the
delivery date, such purchasers shall deposit the bond certificates representing all of the
Notes with the Securities Depository. The Securities Depository, or its nominee, will be
the sole Noteowner of the Notes, and no investor or other party purchasing, selling or
otherwise transferring ownership of any Notes will receive, hold or deliver any bond
certificates as long as the Securities Depository holds the Notes immobilized from
circulation.
(d)
The Notes may not be transferred or exchanged except:
(1)
To any successor of the Securities Depository (or its nominee) or
any substitute depository (“Substitute Depository”) designated pursuant to (ii)
below, provided that any successor of the Securities Depository or any Substitute
Depository must be a qualified and registered “clearing agency” as provided in
Section 17A of the Securities Exchange Act of 1934, as amended;
(2)
To a Substitute Depository designated by or acceptable to the
District upon (a) the determination by the Securities Depository that the Notes shall
no longer be eligible for depository services or (b) a determination by the District
that the Securities Depository is no longer able to carry out its functions, provided
that any such Substitute Depository must be qualified to act as such, as provided
in subparagraph (1) above; or
(3)
To those persons to whom transfer is requested in written transfer
instructions in the event that:
(i)
The Securities Depository shall resign or discontinue its
services for the Notes and, only if the District is unable to locate a qualified
successor within two months following the resignation or determination of
noneligibility, or
(ii)
Upon a determination by the District that the continuation of
the book entry system described herein, which precludes the issuance of
certificates to any Noteowner other than the Securities Depository (or its
nominee) is no longer in the best interest of the Beneficial Owners of the
Notes.
(e)
The Depository Trust Company, New York, New York, is hereby appointed
the Securities Depository for the Notes.
Section 12. Undertaking to Provide Continuing Disclosure. The Chairperson and
the Secretary of the District are hereby authorized and directed to execute on behalf of
the District, the Continuing Disclosure Agreement in connection with the Notes for the
purpose of complying with the requirements of Rule 15c2-12 promulgated by the
Securities and Exchange Commission under the Securities Exchange Act of 1934, as
amended.
Section 13. Compliance with Federal Tax Laws.
(a)
The District represents and covenants that the project financed by the
Notes and their ownership, management and use will not cause the Notes to be “private
activity bonds” within the meaning of Section 141 of the Code, and the District shall
comply with the provisions of the Code to the extent necessary to maintain the taxexempt status of the interest on the Notes.
(b)
The District also covenants to use its best efforts to meet the requirements
and restrictions of any different or additional federal legislation which may be made
applicable to the Notes, provided that in meeting such requirements the District will do so
only to the extent consistent with the proceedings authorizing the Notes and the laws of
Wisconsin, and to the extent there is a reasonable period of time in which to comply.
Section 14. Rebate Fund. If necessary, the District shall establish and maintain,
so long as the Notes are outstanding, a separate account to be known as the “Rebate
Fund” for the purpose of complying with the rebate requirements of Section 148(f) of the
Code. The Rebate Fund is for the sole purpose of paying rebate to the United States of
America, if any, on amounts of bond proceeds held by the District. The District hereby
covenants and agrees that it shall pay from the Rebate Fund the rebate amounts as
determined herein to the United States of America.
The District may engage the services of accountants, attorneys, or other
consultants necessary to assist it in determining rebate amounts. Amounts held in the
Rebate Fund and the investment income therefrom are not pledged as security for the
Notes and may only be used to pay amounts to the United States. The District shall
maintain or cause to be maintained records of such determinations until six (6) years after
payment in full of the Notes and shall make such records available upon reasonable
request therefor.
Section 15. Defeasance. When all Notes have been discharged, all pledges,
covenants and other rights granted to the owners thereof by this Resolution shall cease.
The District may discharge all Notes due on any date by irrevocably depositing in escrow
with a suitable bank or trust company a sum of cash and/or bonds or securities issued or
guaranteed as to principal and interest of the U.S. Government, or of a commission,
board or other instrumentality of the U.S. Government (“Government Obligations”), or of
securities wholly and irrevocably secured as to principal and interest by Government
Obligations and rated in the highest rating category of a nationally recognized rating
service, maturing on the dates and bearing interest at the rates required to provide funds
sufficient to pay when due the interest to accrue on each of said Note to its maturity or, at
the District's option, if said Note is prepayable to any prior date upon which it may be
called for redemption, and to pay and redeem the principal amount of each such Note at
8
maturity, or at the District's option, if said Note is prepayable, at its earliest redemption
date, with the premium required for such redemption, if any, provided that notice of the
redemption of all prepayable Notes on such date has been duly given or provided for.
Section 16. Resolution a Contract. The provisions of this Resolution shall
constitute a contract between the District and the owner or owners of the Notes, and after
issuance of any of the Notes no change or alteration of any kind in the provisions of this
Resolution may be made, except as provided in Section 18, until all of the Notes have
been paid in full as to both principal and interest. The owner or owners of any of the
Notes shall have the right in addition to all other rights, by mandamus or other suit or
action in any court of competent jurisdiction, to enforce such owner's or owners' rights
against the District, the Governing Body thereof, and any and all officers and agents
thereof including, but without limitation, the right to require the District, its Governing Body
and any other authorized body, to fix and collect rates and charges fully adequate to carry
out all of the provisions and agreements contained in this Resolution.
Section 17. General Authorizations. The Chairperson and the Secretary of the
District and the appropriate deputies and officials of the District in accordance with their
assigned responsibilities are hereby each authorized to execute, deliver, publish, file and
record such other documents, instruments, notices and records and to take such other
actions as shall be necessary or desirable to accomplish the purposes of this Resolution
and to comply with and perform the obligations of the District under the Notes. The
execution or written approval of any document by the Chairperson or Secretary of the
District herein authorized shall be conclusive evidence of the approval by the District of
such document in accordance with the terms hereof.
In the event that said officers shall be unable by reason of death, disability,
absence or vacancy of office to perform in timely fashion any of the duties specified
herein (such as the execution of Notes), such duties shall be performed by the officer or
official succeeding to such duties in accordance with law and the rules of the District.
Any actions taken by the Chairperson and Secretary consistent with this
Resolution are hereby ratified and confirmed.
Section 18. Amendment to Resolution. After the issuance of any of the Notes, no
change or alteration of any kind in the provisions of this Resolution may be made until all
of the Notes have been paid in full as to both principal and interest, or discharged as
herein provided, except: (a) the District may, from to time, amend this Resolution without
the consent of any of the owners of the Notes, but only to cure any ambiguity,
administrative conflict, formal defect, or omission or procedural inconsistency of this
Resolution; and (b) this Resolution may be amended, in any respect, with a written
consent of the owners of not less than two-thirds (2/3) of the principal amount of the
Notes then outstanding; provided, however, that no amendment shall permit any change
in the pledge of tax revenues of the District or the maturity of any Note issued hereunder,
or a reduction in the rate of interest on any Note, or in the amount of the principal
obligation thereof, or in the amount of the redemption premium payable in the case of
9
redemption thereof, or change the terms upon which the Notes may be redeemed or
make any other modification in the terms of the payment of such principal or interest
without the written consent of the owner of each such Note to which the change is
applicable.
Section 19. Illegal or Invalid Provisions. In case any one or more of the provisions
of this Resolution or any of the Notes shall for any reason be held to be illegal or invalid,
such illegality or invalidity shall not affect any other provision of this Resolution or of the
Notes.
Section 20. Conflicting Resolutions. All ordinances, resolutions, or orders, or parts
thereof heretofore enacted, adopted or entered, in conflict with the provisions of this
Resolution, are hereby repealed and this Resolution shall be in effect from and after its
passage.
[SIGNATURE PAGE TO FOLLOW]
10
Adopted: June 26, 2012.
Melanie Cosgrove Holmes
Chairperson of the District
Attest:
Thomas A. Michalski
Secretary of the District
Recorded on June 26, 2012.
Thomas A. Michalski
Secretary of the District
[Signature Page of Sale Resolution]
$1,500,000 Milwaukee Area Technical College District, Wisconsin
General Obligation Promissory Notes, Series 2012-2013B
EXHIBIT A
UNITED STATES OF AMERICA
STATE OF WISCONSIN
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT
GENERAL OBLIGATION PROMISSORY NOTE, SERIES 2012-2013B
Number
Interest
Rate
Maturity Date
Dated Date
Principal
Amount
R-___
____%
__________
________, 2012
$_____
CUSIP
FOR VALUE RECEIVED, Milwaukee Area Technical College District, Wisconsin,
promises to pay to CEDE & CO., or registered assigns, the principal sum of
___________________ ($_________) on the maturity date specified above, together
with interest thereon from _________________, 2012 or the most recent payment date to
which interest has been paid, unless the date of registration of this Note is after the 15th
day of the calendar month immediately preceding an interest payment date, in which case
interest will be paid from such interest payment date, at the rate per annum specified
above, such interest being payable on June 1 and December 1 of each year, with the first
interest on this issue being payable on ____________, 201__.
The Notes of this issue shall not be subject to call and payment prior to maturity.
Both principal hereof and interest hereon are hereby made payable to the
registered owner in lawful money of the United States of America, and for the prompt
payment of this Note with interest thereon as aforesaid, and the levying and collection of
taxes sufficient for that purpose, the full faith, credit and resources of the District are
hereby irrevocably pledged. The principal of this Note shall be payable only upon
presentation and surrender of this Note to the District Treasurer at the principal office of
the District. Interest hereon shall be payable by check or draft dated as of the applicable
interest payment date and mailed from the office of the District Treasurer to the person in
whose name this Note is registered at the close of business on the fifteenth day of the
calendar month next preceding each interest payment date.
This Note is transferable only upon the books of the District kept for that purpose
by the District Secretary at the principal office of the District, by the registered owner in
person or his duly authorized attorney, upon surrender of this Note together with a written
instrument of transfer (which may be endorsed hereon) satisfactory to the District
Secretary duly executed by the registered owner or his duly authorized attorney.
Thereupon a new Note or Notes of the same aggregate principal amount, series and
A-1
maturity shall be issued to the transferee in exchange therefor. The District may deem
and treat the person in whose name this Note is registered as the absolute owner hereof
for the purpose of receiving payment of or on account of the principal or interest hereof
and for all other purposes. The Notes are issuable solely as negotiable, fully registered
Notes without coupons in authorized denominations of $5,000 or any whole multiple
thereof.
This Note is one of an issue aggregating $1,500,000.00 issued pursuant to the
provisions of Section 67.12(12) of the Wisconsin Statutes, for the public purpose of
financing $1,500,000.00 building remodeling and improvement projects, consisting of
projects included in the District's 2012-2013 building remodeling and improvement
program (the public purpose project described above is hereafter referred to as the
“Public Purpose”) and is authorized by a resolution of the District Board of the District,
duly adopted by said District Board at its meeting duly convened on ___________, 2012,
which resolution is recorded in the official book of its minutes for said date.
It is hereby certified and recited that all conditions, things and acts required by law
to exist or to be done prior to and in connection with the issuance of this Note have been
done, have existed and have been performed in due form and time; that the aggregate
indebtedness of the District, including this Note and others authorized simultaneously
herewith, does not exceed any limitations imposed by law or the Constitution of the State
of Wisconsin; and that the District has levied a direct, annual irrepealable tax sufficient to
pay this Note, together with interest thereon when and as payable.
No delay or omission on the part of the owner hereof to exercise any right
hereunder shall impair such right or be considered as a waiver thereof or as a waiver of or
acquiescence in any default hereunder.
A-2
IN WITNESS WHEREOF, the District Board of Milwaukee Area Technical College
District, Wisconsin, has caused this Note to be signed on behalf of said District by its duly
qualified and acting Chairperson and Secretary, and its corporate seal to be impressed
hereon, all as of the date of original issue specified above.
MILWAUKEE AREA TECHNICAL
COLLEGE DISTRICT, WISCONSIN
By:
Melanie Cosgrove Holmes
Chairperson of the District
Attest:
Thomas A. Michalski
Secretary of the District
A-3
(Form of Assignment)
FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto
(Please print or typewrite name and address,
including zip code, of Assignee)
(Please print or typewrite Social Security or
other identifying number of Assignee)
the within Note and all rights thereunder, hereby irrevocably constituting and appointing
(Please print or type name of Attorney)
Attorney to transfer said Note on the books kept for the registration thereof with full power of
substitution in the premises.
Dated:
NOTICE: The signature to this assignment must
correspond with the name as it appears upon the
face of the within Note in every particular without
alteration or enlargement or any change whatever.
Signature(s) guaranteed by:
A-4
Milwaukee Area Technical College
Final Pricing Summary
June 26, 2012
John A. Mehan, Managing Director
jmehan@rwbaird.com
777 East Wisconsin Avenue
Milwaukee, WI 53202
Phone 414.765.3827
Fax 414.298.7354
Milwaukee Area Technical College
Results of Competitive Bids
$10,000,000 Taxable General Obligation Promissory Notes, Series 2012-2013A
Bids Received by 10:00 A.M. (CT)
Tuesday, June 26, 2012
Rank
1
2
3
Bidder
BOSC, Inc.
Jefferies & Co., Inc.
Oppenheimer & Co., Inc.
True Interest
Rate
0.6008%
1.3625%
1.4228%
$1,500,000 General Obligation Promissory Notes, Series 2012-2013B
Bids Received by 10:00 A.M. (CT)
Tuesday, June 26, 2012
Rank
Bidder
True Interest
Rate
1
2
Bernardi Securities, Inc.,
Hutchinson, Shockey, Erley & Co.
1.0667%
1.4577%
Page 1
Milwaukee Area Technical College
Issue Summary
Description:
Taxable General Obligation Promissory Notes,
General Obligation Promissory Notes,
Series 2012-2013A
Series 2012-2013B
Amount:
$10,000,000
$1,500,000
Dated Date:
July 16, 2012
July 16, 2012
Settlement Date:
July 16, 2012
July 16, 2012
Principal Due:
January 16, 2013
June 1, 2014 – 2017
Interest Due:
January 16, 2013
December 1, 2012 and
(At Maturity)
June 1, December 1 thereafter
Moody’s:
“MIG 1”
“Aa1”
Average Interest Rate:
0.35%
1.68%
BOSC, Inc.
Bernardi Securities, Inc.
Winning Bidder/Purchaser:
Page 2
Milwaukee Area Technical College District
$10,000,000 - Final Pricing
Taxable General Obligation Promissory Notes, Series 2012-13A
Dated/Settle: July 16, 2012 ; Callable: 10/16/12 ; Mature: 1/16/13
Debt Service Schedule
Date
Principal
Coupon
Interest
Total P+I
07/16/2012
-
-
-
-
Total
-
01/16/2013
10,000,000.00
0.350%
17,500.00
10,017,500.00
10,017,500.00
Total
$10,000,000.00
-
$17,500.00
$10,017,500.00
-
Yield Statistics
Bond Year Dollars
$5,000.00
Average Life
0.500 Years
Average Coupon
0.3500000%
Net Interest Cost (NIC)
0.6000000%
True Interest Cost (TIC)
0.6007509%
Bond Yield for Arbitrage Purposes
0.3500000%
All Inclusive Cost (AIC)
0.6007509%
IRS Form 8038
Net Interest Cost
0.3500000%
Weighted Average Maturity
0.500 Years
Page 3
Milwaukee Area Technical College District
$1,500,000 - Final Pricing
General Obligation Promissory Notes, Series 2012-13B
Dated/Settle: July 16, 2012 ; Noncallable
Debt Service Schedule
Date
Principal
Coupon
Interest
Total P+I
07/16/2012
-
-
-
-
Total
-
12/01/2012
-
-
9,187.50
9,187.50
9,187.50
06/01/2013
-
-
12,250.00
12,250.00
24,500.00
12/01/2013
-
-
12,250.00
12,250.00
06/01/2014
350,000.00
1.500%
12,250.00
362,250.00
-
12/01/2014
-
-
9,625.00
9,625.00
371,875.00
06/01/2015
500,000.00
1.500%
9,625.00
509,625.00
-
12/01/2015
-
-
5,875.00
5,875.00
515,500.00
06/01/2016
500,000.00
1.750%
5,875.00
505,875.00
-
12/01/2016
-
-
1,500.00
1,500.00
507,375.00
06/01/2017
150,000.00
2.000%
1,500.00
151,500.00
-
12/01/2017
-
-
-
-
151,500.00
Total
$1,500,000.00
-
$79,937.50
$1,579,937.50
-
Yield Statistics
Bond Year Dollars
$4,762.50
Average Life
3.175 Years
Average Coupon
1.6784777%
Net Interest Cost (NIC)
1.0800525%
True Interest Cost (TIC)
1.0667102%
Bond Yield for Arbitrage Purposes
0.9230103%
All Inclusive Cost (AIC)
1.0667102%
IRS Form 8038
Net Interest Cost
0.9140461%
Weighted Average Maturity
3.180 Years
Page 4
Milwaukee Area Technical College District
2012-13 Financing Plan -- Calendar Year Basis
EQUIPMENT & REMODELING BORROWINGS
CALENDAR
YEAR
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
2032
NET
EXISTING
DEBT
PAYMENTS
FINAL
PRELIMINARY
PRELIMINARY
$1,500,000
SERIES
2012-13B
Dated 7/16/12
$19,500,000
SERIES
2012-13C
Dated 9/17/12
Noncallable
Noncallable
Noncallable
Average:
1.07%
Average:
4.00%
Average:
4.00%
PRELIMINARY
TAXABLE OPEB BORROWINGS
PRELIMINARY
PRELIMINARY
PRELIMINARY
PRELIMINARY
$1,500,000
SERIES
2012-13G
Dated 2/14/13
$1,500,000
SERIES
2012-13H
Dated 3/14/13
$1,500,000
SERIES
2012-13I
Dated 4/15/13
$1,500,000
SERIES
2012-13J
Dated 5/15/13
Noncallable
Noncallable
Noncallable
Noncallable
Noncallable
Average:
4.00%
Average:
4.00%
Average:
4.00%
Average:
4.00%
Average:
4.00%
$1,500,000
$1,500,000
SERIES
SERIES
2012-13D
2012-13F
Dated 10/15/12 Dated 11/15/12
FUTURE
DEBT
PAYMENTS
GENERAL
NET
COMBINED
DEBT
PAYMENTS
(a)
$31,857,817
$33,696,500
$26,313,922
$19,152,272
$9,023,938
$9,188
$24,500
$371,875
$515,500
$507,375
$151,500
$160,333
$1,760,000
$5,248,000
$5,211,000
$5,021,000
$4,488,000
$67,667
$403,000
$536,000
$516,000
$153,000
$62,667
$403,000
$536,000
$516,000
$153,000
$47,833
$403,000
$536,000
$516,000
$153,000
$42,833
$403,000
$536,000
$516,000
$153,000
$37,667
$403,000
$536,000
$516,000
$153,000
$32,667
$403,000
$536,000
$516,000
$153,000
$197,667
$1,646,667
$7,921,667
$18,351,667
$30,406,667
$35,968,667
$35,969,667
$35,674,667
$35,683,667
$35,102,667
$34,592,667
$34,592,667
$34,592,667
$34,592,667
$34,592,667
$34,592,667
$34,592,667
$34,592,667
$34,592,667
$34,592,667
$32,027,337
$35,970,000
$35,998,464
$36,016,439
$35,999,979
$35,964,167
$35,968,667
$35,969,667
$35,674,667
$35,683,667
$35,102,667
$34,592,667
$34,592,667
$34,592,667
$34,592,667
$34,592,667
$34,592,667
$34,592,667
$34,592,667
$34,592,667
$34,592,667
$120,044,448
$1,579,938
$21,888,333
$1,675,667
$1,670,667
$1,655,833
$1,650,833
$1,645,667
$1,640,667
$582,850,333
$736,302,385
FINAL
PRELIMINARY
$10,000,000
SERIES
2012-13A
Dated 7/16/12
Callable 10/16/12
Due 1/16/13
$10,000,000
SERIES
2012-13E
Dated 10/15/12
Callable TBD
Average:
0.35%
Average:
4.50%
FUTURE
DEBT
PAYMENTS
(b)
$9,722
Assumes Notes
Refinanced on
October 26, 2012
with 2012
Taxable Bonds
(Series 2012-13E)
$9,722
OPEB
FUNDING
COMBINED
DEBT
PAYMENTS
NET
COMBINED
DEBT
PAYMENTS
Actual 2011 Levy:
$32,116,560
$761,650
$760,875
$760,688
$764,713
$762,950
$760,513
$762,288
$763,163
$763,138
$762,213
$765,275
$762,325
$763,363
$763,275
$762,063
$764,613
$760,925
$761,000
$764,613
$761,763
$62,500
$874,619
$1,690,719
$2,505,150
$3,317,125
$4,130,725
$4,944,900
$5,758,600
$6,570,775
$7,322,744
$7,326,075
$7,325,094
$7,324,138
$7,327,550
$7,329,675
$7,329,988
$7,332,831
$7,337,419
$7,338,094
$7,339,200
$9,722
$824,150
$1,635,494
$2,451,406
$3,269,863
$4,080,075
$4,891,238
$5,707,188
$6,521,763
$7,333,913
$8,084,956
$8,091,350
$8,087,419
$8,087,500
$8,090,825
$8,091,738
$8,094,600
$8,093,756
$8,098,419
$8,102,706
$8,100,963
$32,037,060
$36,794,150
$37,633,957
$38,467,845
$39,269,842
$40,044,242
$40,859,904
$41,676,854
$42,196,429
$43,017,579
$43,187,623
$42,684,017
$42,680,085
$42,680,167
$42,683,492
$42,684,404
$42,687,267
$42,686,423
$42,691,085
$42,695,373
$42,693,629
$15,251,400
$110,487,919
$125,749,041
$862,051,426
1670666.667
(a) Future borrowing assumptions:
Equipment Borrowing of $16,000,000 per year.
Remodeling Borrowings of $15,000,000 per year.
(b) Future OPEB borrowing assumptions:
Annual $10 million taxable borrowings for OPEB purposes for 9 years.
Prepared by Robert W. Baird & Co. Incorporated S:\higher education\milwaukee area tcd\debt service\12-13\12-13A financing plan matc final pricing.xlsx /rlf
6/26/2012
Municipal Credit Research
New Issue Report
Published 21 JUN 2012
Milwaukee Area Technical College District, Wisconsin
Contacts
Journalists
Research Clients
Moody’s Rating
(212) 553-0376
(212) 553-1653
Issue
Taxable General Obligation Promissory Notes, Series 2012-13A
Sale Amount
$10,000,000
Expected Sale Date 06/26/12
Rating Description
General Obligation
Rating
MIG 1
Issue
General Obligation Promissory Notes, Series 2012-13B
Sale Amount
$1,500,000
Expected Sale Date 06/26/12
Rating Description
General Obligation
Rating
Aa1
MOODY'S ASSIGNS MIG 1 RATING TO MILWAUKEE AREA TECHNICAL COLLEGE DIST. (WI) $10 MILLION TAXABLE GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2012-13A
AND Aa1 RATING WITH A STABLE OUTLOOK TO $1.5 MILLION GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2012-13B
Aa1 RATING AND STABLE OUTLOOK APPLIES TO $86.1 MILLION POST-SALE GENERAL OBLIGATION DEBT
Opinion
NEW YORK, June 21, 2012 -- Moody's Investors Service has assigned a MIG 1 rating to Milwaukee Area Technical College District's (WI) $10 million Taxable General Obligation Promissory Notes, Series
2012-13A and Aa1 rating with a stable outlook to the $1.5 million General Obligation Promissory Notes, Series 2012-13B. Moody's has affirmed the Aa1 rating and stable outlook on the district's outstanding
general obligation debt. Post-sale, the district will have $86.1 million of long term general obligation debt and $10 million of short term general obligation debt.
SUMMARY RATINGS RATIONALE
The notes are secured by the district's general obligation unlimited tax pledge. Proceeds of the Series 2012-13A Notes will be used to finance certain outstanding Other Post Employment Benefits (OPEB)
liabilities of the district. Proceeds of the Series 2012-13B bonds will finance various building improvements as outlined by its annual capital improvement plan. The MIG 1 rating reflects expected market
access, conservative refinancing plan, ample liquidity, as well as the fundamental credit quality of the district's Aa1 long term rating. Assignment of the Aa1 rating reflects the large and diverse tax base
challenged by recessionary pressures, satisfactory financial operations, and a low level of rapidly retired direct debt. The stable outlook reflects management's ability to effectively address financial
pressures stemming from limited revenue-raising flexibility, while maintaining and strengthening reserve levels.
STRENGTHS
- Favorable location within regional Milwaukee economy
- Sound General Fund reserves
CHALLENGES
- Modest taxable valuation declines have occurred in each of the last three years and may continue
- Limited revenue raising ability due to implementation of levy caps for Wisconsin technical colleges
DETAILED CREDIT DISCUSSION
FAVORABLE MARKET ACCESS EXPECTED TO CONTINUE FOR SHORT-TERM GOULT OFFERINGS
The district is likely to continue to enjoy favorable capital market access for its debt offerings. The district has demonstrated its ability to successfully access the market for bond and note sales through
Page 6
public offerings, typically receiving two bids for each sale. The district typically plans refinancing of its temporary notes within 90 days prior to maturity. We believe this is an ample time frame to implement
alternate refinancing plans in case of market disruption. Additionally, the district's overall cash liquidity position provides additional assurances that the notes will be paid at maturity. The Series 2012-13A
Notes mature on January 16, 2013.
LARGE AND DIVERSE TAX BASE INCLUDES MAJORITY OF METROPOLITAN MILWAUKEE; COMBINATION OF SUBURBS AND URBAN CENTER PROVIDE LONG-TERM STABILITY
The tax base is expected to remain relatively stable, despite ongoing valuation declines, due to the diversity among the manufacturing, governmental, and healthcare sectors within the district's boundaries.
The district, which is the largest in Wisconsin's technical college system, provides vocational education to Milwaukee County (general obligation debt rated Aa2/stable outlook), the majority of Ozaukee
County (general obligation rated Aaa) and small portions of several other surrounding suburban counties. While the district's very large $74.9 billion tax base experienced solid rates of growth through 2007,
in more recent years the district's tax base has experienced declines in full valuation. Due to declines in 2009, 2010, and 2011 (1.9%, 4.8%, and 3.2%, respectively), the tax base has experienced an
average annual decline of 0.6% since 2006. Management anticipates flat to positive growth in valuations in the near term.
The City of Milwaukee (general obligation rated Aa2/stable outlook) comprises 38% of the district's equalized valuation. Milwaukee is the state of Wisconsin's (general obligation rated Aa2/stable outlook)
most populous urban center and economic hub. The local economy exhibits some manufacturing concentration as the sector represents approximately 20% of area employment, however, the economy has
diversified and now has sizeable health care, financial, and governmental presence. We will continue to monitor the extent to which the district's economy and demographics are impacted by the recession,
but expect the region to remain fundamentally sound. Ongoing and potentially deeper or more protracted deterioration could weaken the district's credit quality. At 8.4% in April of 2012, the unemployment in
Milwaukee County was higher than the state (6.8%) and national rate (7.7%) for the same time period.
SATISFACTORY FINANCIAL OPERATIONS CHALLENGED BY LEVY CAPS AND DECLINES IN TAX BASE GROWTH
The district's financial profile is expected to remain satisfactory due to continued strong fiscal oversight. Enrollment, which affects state aid revenue as well as tuition and program fees, had been stagnant to
declining over the last several years before growing by 7% in fiscal 2009 and 9% in fiscal 2010. However, actual enrollment for fiscal 2011 declined by 0.5% to 14,542 ,in line with the declines the district
was anticipating. The district saw greater than expected enrollment declines in fiscal 2012 where enrollment is projected to be 14,000 at the end of the fiscal year, which reflects a 3.7% decline. As such,
management revised the enrollment projection for fiscal 2013 down to 13,600, reflecting a 2.9% decline. Management anticipates modest decline to continue, consistent with state-wide technical college
enrollment trends.
Of the district's three primary General Fund revenue sources, in fiscal 2011, property taxes comprised 57.4%, tuition and fees were 21.8% and state aid made up 14%. Due to a state-imposed operating mill
rate cap of $1.50 the district's revenue raising ability is expected to remain dependent on valuation growth, as the state dictates tuition increases and enrollment has been somewhat volatile. In prior years,
growth in the tax base allowed the district to decrease its operating tax rate from the statutory limit in fiscal 2005 through 2007. However, due to a slowdown in tax base growth the district set a $1.50 levy
rate for fiscal 2008, thereby eliminating the previously unused margin and a measure of financial flexibility. Since that time, the levy rate has remained at $1.50.
The district's financial profile has strengthened in recent years. At the close of fiscal 2008 the district had a General Fund balance of $27.7 million, or a satisfactory 15.1% of revenues. While the district
budgeted to use approximately $2 million in General Fund reserves, fiscal 2009 closed with an operating surplus of $3.4 million due to a close watch on expenditures and increased enrollment. Initial budget
projections for fiscal 2010 indicated a $19 million budget gap, equal to 10% of the district's estimated revenues for the year. As in the past, management successfully closed the gap through a series of
budget adjustments that included the negotiation with all unions to agree to delay fiscal 2010 wage increases until fiscal 2011, despite being in the middle of a current contract. Actual year-end results for
fiscal 2010 reflected a General Fund operating surplus of $7.8 million, bringing reserves to $38.9 million or 20% of General Fund revenues. The original fiscal 2011 budget included a $5.9 million draw on
General Fund reserves, however, management closed the budget gap through expenditure reductions to accommodate increases in salaries and benefits, which were held flat in fiscal 2010. Reduced
expenditures in fiscal 2011 resulted in an operating surplus of nearly $4.5 million, increasing the General Fund balance to $43.4 million, or a healthy 22.3% of General Fund revenues.
For fiscal 2012 the district faces several challenges due to state aid reductions and strict levy limits. The state's budget repair bill requires districts to shift Wisconsin Retirement System contributions to
employees and increase health care contributions by employees, a net financial positive for the district. The state's budget reduces the district's aid by approximately 30% and limits tax levy for operation to
zero (0%) growth. The district estimates for fiscal 2012 the state aid reduction equates to a $7.5 million revenue reduction. In addition, the district estimates a loss in property tax revenues due to a larger
than budgeted decline in valuation. The district currently plans to mostly fund the reduction and their overall projected budget gap through a combination of various expenditure reductions, increases in fees
and a modest use of reserves. While the original budget included an operating deficits of nearly $9.5 million, management now anticipates a slightly smaller draw on reserves of $8.5 million, resulting in a
General Fund balance of approximately $34.9 million. The district's fiscal 2013 budget is currently under development and management anticipates an additional use of reserves, though they remain
committed to maintaining a minimum of 10% to 15% of revenues in reserves.
Results from the district's 2011 actuarial study of future other post-employment benefits (OPEB) revealed an unfunded actuarial accrued liability (UAAL) of $297 million. In fiscal 2008 the district created a
trust into which it had planned to deposit $2.0 million annually. As of June 30, 2011 the balance in this fund was $9 million. The district plans to add an additional $1 million during the current fiscal year.
Instead of continuing this practice, the district and the board have decided to issue $10 million in notes each year for the next ten years to offset some of the outstanding liability. We believe that large
unfunded liabilities do not necessarily reflect credit weakness in and of themselves at this point, but note they could result in future inability to generate sufficient revenues to meet costs related to pensions
and retiree benefits.
Page 7
MODEST AMOUNT OF DIRECT DEBT OBLIGATIONS; RAPID PRINCIPAL AMORTIZATION
The district's future borrowing needs are expected to remain manageable given aggressive principal retirement and the district's significant tax base. The district's 4.6% debt burden is slightly above average
and reflects significant borrowing of overlapping governmental entities, including Milwaukee County, the City of Milwaukee and Milwaukee Metropolitan Sewerage District (Aaa/stable outlook). Direct district
obligations, at 0.1% of full valuation, are low relative to the sizable tax base and are easily managed, a view enhanced by the district's rapid amortization of principal, 100% in ten years. The district plans to
continue to issue $10 million per year over the next ten years to fund its outstanding OPEB liability in addition to the annual remodeling, renovation and equipment and furniture acquisitions it makes. The
district plans to issue $18 million for remodeling and renovation projects in August of fiscal 2013. All of the district's debt is fixed rate and the district is not party to any interest rate swap agreements.
WHAT COULD CHANGE THE RATING UP:
- Significantly improved regional economic health related to population and unemployment trends, as well as socioeconomic indicators, such as resident income levels
- Improved financial position reflected by strengthened reserves
WHAT COULD CHANGE THE RATING DOWN:
- Continued weakness in the regional economy, leading to further erosion of local employment base and increasing pressure on the district's operating budget
- Inability to maintain positive operations resulting in deterioration of reserves
KEY STATISTICS:
Milwaukee County 2010 census population: 947,735 (0.8% increase since 2000)
2012 Full-time equivalent student enrollment: 14,000 (2.1% average annual increase since 2008)
2011 Full value: $74.9 billion
Estimated full value per capita: $71,400
Milwaukee County unemployment rate (April 2012): 8.4% (state at 6.8%; US at 7.7%)
Debt burden: 4.6% (0.1% direct)
Payout of principal (10 years): 100%
Fiscal 2011 General Fund balance: $43.4 million (22.3% of General Fund revenues)
Post-sale Long Term GO debt: $86.1 million
Post-sale Short Term GO debt: $10 million
PRINCIPAL METHODOLOGY USED
The principal methodology used in this rating was General Obligation Bonds Issued by U.S. Local Governments published in October 2009. Please see the Credit Policy page on www.moodys.com for a
copy of this methodology.
© Copyright 2012 Moody’s Investors Service, Inc. and/or its licensors and affiliates (collectively, "MOODY'S"). All rights reserved.
Page 8
Moody’s Key to Public Finance Ratings
Definitions of Bond Ratings
Aaa
Bonds rated Aaa are judged to be of the
best quality. They carry the smallest
degree of investment risk and are
generally referred to as “gilt edge.”
Interest payments are protected by a
large or by an exceptionally stable margin
and principal is secure. While the various
protective elements are likely to change,
such changes as can be visualized are
most unlikely to impair the fundamentally
strong position of such issues.
Baa
Bonds rated Baa are considered as
medium grade obligations, i.e., they are
neither highly protected nor poorly
secured. Interest payments and principal
security appear adequate for the present
but certain protective elements may be
lacking or may be characteristically
unreliable over any great length of time.
Such bonds lack outstanding investment
characteristics and in fact have
speculative characteristics as well.
Aa
Ba
Bonds rated Aa are judged to be of high
quality by all standards. Together with
the Aaa group they comprise what are
generally known as high grade bonds.
They are rated lower than the best bonds
because margins of protection may not be
as large as in Aaa securities or
fluctuation of protective elements may be
of greater amplitude or there may be
other elements present that make the
long-term risks appear somewhat larger
than in Aaa securities.
Bonds rated Ba are judged to have
speculative elements; their future cannot
be considered as well assured. Often the
protection of interest and principal
payments may be very moderate, and
thereby not well safeguarded during both
good and bad times over the future.
Uncertainty of position characterizes
bonds in this class.
A
Bonds rated A possess many favorable
investment attributes and are to be
considered as upper medium grade
obligations. Factors giving security to
principal and interest are considered
adequate, but elements may be present
that suggest a susceptibility to
impairment some time in the future.
B
Bonds rated B generally lack
characteristics of the desirable
investment. Assurance of interest and
principal payments or maintenance of
other terms of the contract over any long
period of time may be small.
Caa
Bonds rated Caa are of poor standing.
Such issues may be in default or there
may be present elements of danger with
respect to principal or interest
Ca
Bonds rated Ca represent obligations that
are speculative in a high degree. Such
issues are often in default or have other
marked shortcomings.
C
Bonds rated C are the lowest rated class
of bonds, and issues so rated can be
regarded as having extremely poor
prospects of ever attaining any real
investment standing.
Con. (...)
Bonds for which the security depends
upon the completion of some actor the
fulfillment of some condition are rated
conditionally. These are bonds secured
by: (a) earnings of projects under
construction, (b) earnings of projects
unseasoned in operating experience,
(c) rentals that begin when facilities are
completed, or (d) payments to which
some other limiting condition attaches.
Parenthetical rating denotes probable
credit stature upon completion of
construction or elimination of basis of
condition.
P (...)
When applied to forward delivery bonds,
indicates that the rating is provisional
pending delivery of the bonds. The rating
may be revised prior to delivery if
changes occur in the legal documents or
the underlying credit quality of the bonds.
Note: Moody’s applies numerical modifiers 1, 2, and 3 in each generic rating classification from Aa to B. The modifier 1 indicates that the issue ranks in the
higher end of its generic rating category; the modifier 2 indicates a mid-range ranking; and the modifier 3 indicates that the issue ranks in the lower end of its
generic category.
Page 9
Attachment FPO - 8
RESOLUTION AUTHORIZING THE ISSUANCE OF $19,500,000.00
GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2012-2013C
OF MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT, WISCONSIN
Resolution F0065-06-12
WHEREAS, Milwaukee Area Technical College District (the "District") is presently
in need of $19,500,000.00 for the public purposes of (a) financing $18,000,000.00 of
purchases of movable equipment, consisting of projects for future capital equipment
needs, that are anticipated to occur in 2012-2013, and (b) financing $1,500,000.00 of
building remodeling and improvement projects, consisting of projects included in the
District's 2012-2013 building remodeling and improvement program that are anticipated to
occur in 2012-2013; and
WHEREAS, it is in the best interest of the District that the monies needed for such
purpose be borrowed through the issuance of general obligation promissory notes
pursuant to Section 67.12(12), Wis. Stats.; now therefore be it
RESOLVED, that the District shall issue general obligation promissory notes in the
amount of $19,500,000.00 for the public purposes of (a) financing $18,000,000.00 of
purchases of movable equipment, consisting of projects for future capital equipment
needs, that are anticipated to occur in 2012-2013, and (b) financing $1,500,000.00 of
building remodeling and improvement projects, consisting of projects included in the
District's 2012-2013 building remodeling and improvement program that are anticipated to
occur in 2012-2013; and be it
FURTHER RESOLVED, that the District Secretary shall, within 10 (ten) days
hereafter, cause public notice of the adoption of this resolution to be given to the electors
of the District by publishing a notice thereof in the Milwaukee Journal Sentinel, a
newspaper published and having general circulation in the District, which newspaper is
found and determined to be likely to give notice to the electors, such notice to be in
substantially the form set forth in Attachment A to this resolution.
Adopted: June 26, 2012.
Melanie Cosgrove Holmes, Chairperson
Attest:
________________________________
Thomas A. Michalski, District Secretary
Recorded on June 26, 2012.
________________________________
Thomas A. Michalski, District Secretary
Attachment A
NOTICE
TO THE ELECTORS OF:
Milwaukee Area Technical
College District, Wisconsin
NOTICE IS HEREBY GIVEN that the District Board of the above-named District, at
a meeting duly called and held on June 26, 2012, adopted, pursuant to the provisions of
Section 67.12(12) of the Wisconsin Statutes, a resolution entitled, "RESOLUTION
AUTHORIZING THE ISSUANCE OF $19,500,000.00 GENERAL OBLIGATION
PROMISSORY NOTES, SERIES 2012-2013C, OF MILWAUKEE AREA TECHNICAL
COLLEGE DISTRICT, WISCONSIN," which provides that the sum of $19,500,000.00 be
borrowed through the issuance of the District's general obligation promissory notes for the
public purposes of (a) financing $18,000,000.00 of purchases of movable equipment,
consisting of projects for future capital equipment needs, that are anticipated to occur in
2012-2013, and (b) financing $1,500,000.00 of building remodeling and improvement
projects, consisting of projects included in the District's 2012-2013 building remodeling and
improvement program that are anticipated to occur in 2012-2013.
A copy of said resolution is on file in the District Office, 700 West State Street,
Milwaukee, Wisconsin, and is available for public inspection weekdays, except holidays,
between the hours of 8:00 A.M. and 4:00 P.M.
The District Board need not submit the resolution authorizing this borrowing to the
electors for approval unless within 30 days after the publication of this Notice there is filed
with the Secretary of the District Board a petition meeting the standards set forth in Sec.
67.12(12), Wis. Stats., requesting a referendum thereon at a special election.
Dated: June 26, 2012.
BY ORDER OF THE DISTRICT BOARD:
Thomas A. Michalski, District Secretary
Attachment FPO - 9
Attachment FPO – 9
Resolution F0066-06-12
ADOPTION OF THE FISCAL YEAR 2012-2013 ACTIVITY PLAN AND BUDGET
This is the first of two official Milwaukee Area Technical College District Board actions
required to approve and implement the Fiscal Year 2012-2013 Activity Plan and Budget.
The Fiscal Year 2012-2013 Proposed Activity Plan and Budget was reviewed by the
board, which resulted in the proposed Fiscal Year 2012-2013 Activity Plan and Budget
presented at the Public Hearing held on June 12, 2012, at the Downtown Milwaukee
Campus. The Fiscal Year 2012-2013 Activity Plan and Budget document meets all legal
requirements.
The Milwaukee Area Technical College District Board has the right to adjust, amend, or
change the Fiscal Year Activity Plan and Budget depending on unknown factors which
may affect the Fiscal Year Activity Plan and Budget. The board does not finalize the tax
levy until October, based on the district’s actual equalized property valuation and
current financial conditions.
RESOLUTION
WHEREAS the Milwaukee Area Technical College District Board has developed a
Fiscal Year Activity Plan and Budget which encompasses the Milwaukee Area
Technical College Vision, Mission, Purposes, and Strategic Planning Goals; and
WHEREAS the proposed Fiscal Year Activity Plan and Budget was presented at a
Public Hearing held on June 12, 2012, at the Downtown Milwaukee Campus; Therefore,
be it
RESOLVED, that the Milwaukee Area Technical College District Board hereby approves
and adopts the Activity Plan and Budget for Fiscal Year 2012-2013 as presented in the
Fiscal Year Activity Plan and Budget document for the purpose of serving Milwaukee
Area Technical College District taxpayers and residents, operating and maintaining the
facilities, and making capital acquisitions and improvements for the year beginning July
1, 2012; and be it
RESOLVED further, that the Milwaukee Area Technical College District Board reserves
the right to adjust, amend, or otherwise change the Fiscal Year Activity Plan and
Budget, depending on currently unknown factors which may affect the Fiscal Year
Activity Plan and Budget.
Attachment FPO – 9
Resolution F0063-06-12
ADOPTION OF THE FISCAL YEAR 2012-2013 ACTIVITY PLAN AND BUDGET
This is the first of two official Milwaukee Area Technical College District Board actions
required to approve and implement the Fiscal Year 2012-2013 Activity Plan and Budget.
The Fiscal Year 2012-2013 Proposed Activity Plan and Budget was reviewed by the
board, which resulted in the proposed Fiscal Year 2012-2013 Activity Plan and Budget
presented at the Public Hearing held on June 12, 2012, at the Downtown Milwaukee
Campus. The Fiscal Year 2012-2013 Activity Plan and Budget document meets all legal
requirements.
The Milwaukee Area Technical College District Board has the right to adjust, amend, or
change the Fiscal Year Activity Plan and Budget depending on unknown factors which
may affect the Fiscal Year Activity Plan and Budget. The board does not finalize the tax
levy until October, based on the district’s actual equalized property valuation and
current financial conditions.
RESOLUTION
WHEREAS the Milwaukee Area Technical College District Board has developed a
Fiscal Year Activity Plan and Budget which encompasses the Milwaukee Area
Technical College Vision, Mission, Purposes, and Strategic Planning Goals; and
WHEREAS the proposed Fiscal Year Activity Plan and Budget was presented at a
Public Hearing held on June 12, 2012, at the Downtown Milwaukee Campus; Therefore,
be it
RESOLVED, that the Milwaukee Area Technical College District Board hereby approves
and adopts the Activity Plan and Budget for Fiscal Year 2012-2013 as presented in the
Fiscal Year Activity Plan and Budget document for the purpose of serving Milwaukee
Area Technical College District taxpayers and residents, operating and maintaining the
facilities, and making capital acquisitions and improvements for the year beginning July
1, 2012; and be it
RESOLVED further, that the Milwaukee Area Technical College District Board reserves
the right to adjust, amend, or otherwise change the Fiscal Year Activity Plan and
Budget, depending on currently unknown factors which may affect the Fiscal Year
Activity Plan and Budget.
Attachment FPO – 10
Resolution F0067-06-12
RESOLUTION TO ESTABLISH RESERVES FOR FISCAL YEAR 2012-2013
This is the second of two Board resolutions required to implement the Fiscal Year
2012- 13 Activity Plan and Budget, and it is required by administrative rule. The
resolution formalizes the Board’s position relative to fund balances which were
previously reviewed as a part of the budget development process (Pro Forma
Balance Sheet) and the audit review process (Audited Financial Statements).
RESOLUTION
WHEREAS, the Wisconsin Administrative Code TCS 7(5) requires that a
district board adopt a resolution creating reservations and other
segregation of fund balance and requires that, prior to the adoption of its
budget, each district shall disclose all reserves maintained by it, the
amount contained in each reservation and the anticipated amount by which
each reserve will increase or decrease during the year for which the budget
is adopted, and
WHEREAS, the Milwaukee Area Technical College District Board will be
approving the District’s Fiscal Year 2012-13 Annual Activity Plan and
Budget,
THEREFORE BE IT RESOLVED, that the Milwaukee Area Technical College
District Board hereby approves the following reservations and
designations of fund balance:
Reserve for Capital Projects — A reserve of a portion of the fund balance to
provide for appropriations approved in prior budget periods, but programmed for
expenditures in future accounting periods. The Reserve for Capital Projects is
estimated to be $15,252,969 at June 30, 2012, and $3,042,921 June 30, 2013.
The limit on this reserve is the total resources provided in the Capital Projects
Fund.
Reserve for Debt Service — A reserve of the fund balance to provide for
appropriations approved in prior budget periods, but programmed for
expenditures in future accounting periods. At June 30, 2012, the Reserve for
Debt Service is estimated at $21,450,383 and is planned to increase to
$22,656,618 during the next year due to a decrease in debt payments and a
decrease in tax levy appropriations. The limit on this reserve is the total
resources provided in the Debt Service Fund.
Reserve for Student Financial Assistance — A reserve of the fund balance
resulting from student financial assistance programs. At June 30, 2012, the
Reserve for Student Financial Assistance is estimated at $1,286,617 and is not
planned to change significantly during the next year. The limit on this reserve is
the total resources provided in the Financial Aid Fund.
Designated for Self-Insurance — A designation of fund balance has been
established to provide a reserve between the budgeted expenditures and
individual limits for stop loss coverage. At June 30, 2012, this amount is
estimated at $2,121,345. This amount may be modified by specific Board action.
Reserve for Encumbrance — A reserve of a portion of the fund balance for
purchase orders, contracts and other commitments that will be honored in
subsequent years. At June 30, 2012, the Reserve for Encumbrance is estimated
at $500,000 for the General Fund and is not planned to change significantly
during the next year.
Reserve for Prepaid Expenditures — A reserve of a portion of the fund balance
for prepaid expenditures; that is, monies paid in the current year, but the related
expenditures are to be charged to a future accounting period. At June 30, 2012,
the Reserve for Prepaid Expenditures is estimated at $279,000 for the General
Fund and is not planned to change significantly during the next year. The limit on
this reserve is the total amount of prepaid expenditures.
Designated for Operations — A designated portion of the fund balance that
may be needed to compensate for fluctuations in operating cash balances and
operating revenue amounts in future years. At June 30, 2012, for the General
and Special Revenue Funds, these amounts are estimated to be $34,051,260 or
19.42 percent of revenue and $631,660 or 6 percent, of revenue respectively.
The percentage in the General Fund is planned to decrease to $25,282,715 or
14.39 percent of revenue for FY2013.
Attachment FPO – 11
Resolution F0068-06-12
RESOLUTION TO AUTHORIZE CONTINGENCY PAYMENT
OF BILLS AND AWARDING OF CONTRACTS
BACKGROUND
As the Board does not have a regular meeting scheduled in July 2012, it will be
necessary to continue to pay bills on a monthly basis and to award contracts. The
purpose of this resolution is to authorize the Chairperson of the Board, or in the
absence of the Chairperson, the Vice-Chairperson of the Board, to review the list of bills
for the month of June and contract proposals, and, if in agreement, authorize the
administration to pay approved bills and award contracts to the low qualified bidders,
with Finance, Personnel, and Operations Committee and formal Board action to follow
at the regular meetings in August.
The list of bills for the month will be in standard form and contract proposals will be
invited following State regulations and Board policies governing a formal bidding
process. Anticipated contracts are not unusual and bidder controversy is not likely;
however, should there be any challenges to the bid documents, the bidding procedures,
or the determination of the low qualified bidders, the award of contracts will be delayed
to permit discussion at the August meeting of the Board.
RESOLUTION
WHEREAS, it is necessary for the District to pay bills and award contracts during
the month of July 2012, when the Board is in recess; Therefore be it
RESOLVED, that the Milwaukee Area Technical College Board authorizes the
Chairperson or Vice-Chairperson of the Board to approve the payment of
appropriate bills and the award of contracts during the month of July 2012;
and be it
RESOLVED further, that the list of all bills approved for payment and contracts
awarded during the month of July 2012 be presented to the Finance, Personnel,
and Operations Committee and the Board for recommendation and ratification,
respectively, at the regular meetings in August.
Attachment FPO – 12
Resolution F0069-06-12
RESOLUTION TO APPROVE RENEWAL OF INSURANCE COVERAGES
THROUGH DISTRICTS MUTUAL INSURANCE AND THE
WISCONSIN TECHNICAL COLLEGE INSURANCE TRUST
BACKGROUND
MATC requires various commercial insurances to provide coverage for the District’s liability for
acts stemming from the technical and vocational programs and activities and for property
exposures for buildings, contents, and property owned by the College. Internal evaluations are
routinely performed on securing required or desired commercial insurances at the lowest cost
consistent with the most desirable levels of service.
At the December 11, 2003 Board Meeting, a resolution was approved for the District to join and
participate in the Wisconsin Technical College (WTC) Insurance Trust Program effective July 1,
2004.
The WTC Insurance Trust and the sixteen (16) technical college districts have formed a
Municipal Mutual Insurance Company called Districts Mutual Insurance (DMI) under Wisconsin
Statute §611 and approved by the Office of the Commissioner of Insurance.
Districts Mutual will provide coverages for the following types of insurance:
Casualty
Property
Equipment Breakdown
Worker Compensation
Campus Violent Acts
WTC Insurance Trust will provide coverages for the following types of insurance:
Foreign Travel
Crime
Premiums for the coverages to be provided as shown above for FY13 have been quoted at
$1,251,887.00.
RESOLUTION
WHEREAS, the MATC District has joined the Wisconsin Technical College Insurance Trust and
Districts Mutual Insurance, it is recommended to accept renewal of the above stated insurance
coverages, subject to future review of competitive third-party bids; THEREFORE, BE IT
RESOLVED that the MATC District Board hereby approves the renewal of insurance coverages
from Districts Mutual Insurance and WTC Insurance Trust for the period July 1, 2012 – June 30,
2013, with an estimated cost exposure of $1,251,887.00.
MILWAUKEEAREATechnicalCollege
Attachment FPO – 13
Office of the General Counsel
MEMORANDUM
TO:
Dr. Michael Burke
FROM:
Janice M. Falkenberg, Esq.
DATE:
June 20, 2012
SUBJECT:
2012-13 Contracts for Non-represented Employees
Attached you will find the listing of non-represented employees for whom we intend to issue
contracts effective July 1, 2012. The salaries listed reflect the 1.5% general wage increase that
was approved by the District Board on May 22, 2012. This is a procedural requirement.
Attachment
Last Name
Abrams
Abston-Coleman
Adams
Alsup-Kingery
Ammon
Baas
Balistreri
Bauer
Bieterman
Blossy
Bonaparte
Boulaleh
Bozewicz
Braovac
Bromberg
Brown
Burrell
First Name
Jack
Sharon
Sarah
Rebecca
Richard
Thomas
Virginia
Joseph
Jane
Heidi
Wilma
Fouad
Deborah
Damir
Ellis
Valencia
Daniel
Busalacchi
Bynum
Campbell
Cannell
Cardona
Carlson
Carter
Casey
Christ-Roman
Clarke-Yapi
Collins
Collins
Conroy
Crosby
Croskey
Crump-Phillips
Curtin
Dakwar
Dohring
Dressel
Drew
Dries
Eberl
Echols
Erickson
Evinrude
Falkenberg
Farley
Feld
Richard
Jeannie
James
Barbara
Pablo
Brian
Evonne
Randall
Anne
Marcia
Katherine
Liddie
Michele
Erika
Harriet
Maureen
Pamela
Mohammad
Caryn
Terese
Elizabeth
Richard
Gerold
Marvin
Edward
Alan
Janice
Kimberly
Jonathan
Position Title
Coordinator, Television Producer
Associate Dean, Health Sciences
Registrar
Associate Dean, Technology & Applied Sciences
Associate Dean, Health Sciences
Manager, Computer Networking
Coordinator, Grants & Development
Manager, Television Administration & Planning
Coordinator, Television Producer
Coordinator, Student Financial & Employment Services
Associate Dean, Liberal Arts & Sciences
Senior Technician, Electronics
Specialist, Television Traffic
Manager, Production
General Manager, Public Television
Interim Coordinator, Pre-College
Interim Associate Vice President, Student Services
Associate Dean, Business & Interim Associate Dean, Media &
Creative Arts
Manager, Student Services
Associate Dean, Pre-College
Associate Provost
Acting Vice President, Human Resources
Manager, Teaching & Learning Technology Support
Vice President, Oak Creek Campus
Coordinator, Student Athletics
Coordinator, Food Services
Associate Dean, Liberal Arts & Sciences
Associate Dean, Business
Coordinator, TV Production
Executive Assistant to Executive Vice President & Provost
Administrative Specialist, Finance
Coordinator, Student Life
Manager, Student Services
Interim Coordinator, Student Services
Dean, Business
Senior Technician, Oak Creek Campus
Associate Dean, Technology & Applied Sciences
Assistant General Counsel
Director, Sustainability & Environmental Safety
Senior Technician, Electronic Systems
Interim Manager, Multicultural, Just One & Bilingual
Manager, Operations
Director, Construction Services
Vice President and General Counsel
Associate Dean, Liberal Arts & Sciences
Interim Manager, Academic Support
2012-2013
Annualized Salary
$92,994.96
$93,303.23
$99,851.02
$93,353.53
$93,353.53
$81,702.89
$79,134.03
$101,769.52
$70,984.58
$57,000.09
$105,304.78
$60,151.26
$41,698.41
$92,861.59
$140,947.08
$60,941.68
$142,683.37
$105,083.07
$70,355.72
$103,467.83
$133,929.27
$173,803.51
$70,034.92
$151,581.20
$66,995.21
$61,354.08
$100,911.50
$100,288.07
$56,338.47
$65,881.09
$55,760.95
$80,996.39
$81,805.58
$89,570.79
$141,034.32
$60,051.28
$103,715.00
$118,999.93
$103,574.48
$75,750.36
$109,712.77
$63,999.95
$115,171.90
$173,853.18
$100,911.50
$64,064.86
Firkins
Fisher
Fluker
Foley
Francis
Frankiewicz
Fugina
Galaviz
Galvan
Gavin
Gayhart
Gnadt
Gomez
Graham
Green
Gutmann
Haertlein
Hanel
Hines
Hohl
Holland
Jacobsen
Jefferies
Jenkins
Johnson
Jones
Jordan
Kachar
Kaczorek
Kaesermann
Kappel
Kelly
Keys
Klimeck
Kotnik
Krueger
Kuehnl
Kukowski
Lamarre
Terry
Mercedes
Cleo
Julie
Lucia
Melissa
Lynn
Marisela
Raul
Michael
Terri
Virginia
Patricia
Archie
Gwendolyn
Gail
Darlyne
Paul
Bradford
Kathleen
Robert
Joseph
Patrice
Michael
Scott
Daniel
Euriael
Dianna
Arlene
Kathryn
Patricia
Elizabeth
Tracey
Gloria
Anthony
Michelle
Michael
Kevin
Michelle
Interim Director, Articulation
Associate Dean, Business
Director, Operations
Coordinator, Employee Benefits
Vice President, Mequon Campus
Coordinator, Child Development Center
Director, Compensation and Benefits
Manager, Student Services
Manager, Program Production
Director, Technical Service and Support
Controller
Senior Specialist, Public Affairs
Director/Producer
Director, Student Life
Assistant to the Executive Assistant
Coordinator, Payroll
Manager, Community Relations
Coordinator, Compensation and Analysis
Director, Public Safety
Director, Public Relations
Coordinator, Corporate & Foundation Relations
Associate Dean, Technology & Applied Sciences
Interim Coordinator, Student Life
Manager, Instructional Scheduling
Specialist, TV Public Information
Coordinator, TV Production
Manager, Enterprise Application Support
Coordinator, Food Services
Supervisor, TV Engineering Operations
Coordinator, Design
Associate Dean, Pre-College
Administrative Specialist, Human Resources
Manager, Documentation Management
Specialist, Human Resources
Senior Specialist, Facilities Planning
Coordinator, Employee Relations
Manager, Student Placement
Manager, TV Engineering Operations
Interim Manager, Welcome Center
$80,174.27
$91,349.87
$92,410.56
$60,405.26
$145,715.15
$55,505.07
$102,497.52
$81,805.16
$103,203.60
$118,383.39
$97,264.63
$59,021.70
$61,310.25
$105,486.30
$42,812.73
$71,443.12
$72,775.55
$74,274.54
$98,655.50
$90,058.56
$62,930.08
$105,083.07
$67,249.84
$81,676.80
$54,140.08
$82,717.45
$89,266.91
$74,915.08
$73,532.98
$72,591.26
$92,108.97
$46,000.01
$77,110.13
$51,155.88
$77,717.70
$58,207.71
$73,536.75
$89,080.11
$70,355.72
Lanier
Lechmaier
Lehner
Levy
Lopez
Luna
Madison
Manz
Marshburn
Martin
Martinez
Walter
Catherine
Cynthia
Dessie
Gregory
Alfredo
Desma
Jerome
Everett
Vicki
Arturo
Interim Director, Student Advising/Multicultural Center Services
Coordinator, Student Life
Administrative Specialist, Student Services
Dean, Health Sciences
Coordinator, Web Design
Assistant Dean, OWED
Executive Assistant to the Vice President
Interim Director, Financial Aid
Coordinator, Television Producer
Executive Vice President & Provost
Associate Dean, Pre-College
$120,810.53
$79,709.46
$61,283.74
$133,929.27
$67,369.23
$84,211.79
$56,776.14
$106,984.46
$69,078.60
$195,493.31
$94,088.00
Maurer
McArthur
McClary
McColgan
McGee
McKinney
Meyer
Mikula
Molter
Morency
Moritz
Mutsch
Nicolai
Nygard
Pancorbo
Phillips
Pilarzyk
Pinckney
Pitchford-Nicholas
Plath
Powell
Randall
Reszel
Reyes
Riley
Rutledge
Saugstad
Scaggs
Schoner
Schroeder-Beers
Schultz
Seaman
Sheridan
Shevey
Shevey
Lois
Brian
Sandra
Daniel
Christine
Mary
Gary
LeeAnn
Marilyn
Carl
Leslie
Terri
Camille
Jason
Liz
Elizabeth
Thomas
Al
Gloria
Roger
Nina
Cheralyn
Daniel
Ruben
Cynthia
Melva
Brenda
Teresa
Carrie
Mona
Duane
Carol
Anne
Jennifer
Steven
Soward
Spain
Stepp
Sullivan
Szekely
Taylor
Thompson
Travis
Trotter
Vanvreede
Vasquez
Vasquez
Vega
Veresses-Kohlweiss
Vrabec
Brunnetta
Carolyn
James
Amy
Joan
Karina
Deena
Mari Jo
Gerald
Cindy
Luis
Marquoise
Jaime
Theodora
Nancy
Coordinator, Television Production
Manager, TV Engineering
Senior Specialist, Corporate & Community Learning
Director, Labor Relations
Director, Fund Raising and Development
Assistant Dean, Pre-College
Lieutenant, District Shift Commander
Interim Manager, Curriculum
Coordinator, Human Resources Information Systems
Associate Dean, Liberal Arts & Sciences
Coordinator, Assessment
Manager, State Reporting
Manager, Financial Aid
Coordinator, General Accounting & Special Projects
Manager, Certification
Manager, Bookstore
Director, Research and Strategic Planning
Vice President, West Allis Campus
Dean, Pre-College
Manager, Tutoring
Interim Coordinator, Labor Relations
Director, Grants & Development
Coordinator, Publications
Supervisor, Building Services
Manager, Student Accounts
Manager, Maintenance
Coordinator, Student Activities
Interim Coordinator, Employee Relations
Director, Food & Beverage Operations
Coordinator
Associate Dean & Director, Economic Development
Director, Child Care Services
Coordinator, Wellness and Risk Management
Lieutenant, District Shift Commander
Manager, Construction Services
Director Recruiting, Assessment/Interpreting & Student
Employment
Manager, Assessments & Interpreting Services
Coordinator, Alternative Delivery Systems
Supervisor, Television Traffic
Supervisor, Accounts Payable
Lieutenant, Public Safety
Director, Information Technology
Senior Specialist, Corporate & Community Learning
Manager, Printing Operations
Coordinator, Television Production
Supervisor, Building Services
Coordinator, Employee Relations
Coordinator, Construction
Coordinator, TV Public Information
Associate Dean, Health Sciences
$69,191.51
$88,450.00
$75,352.76
$116,230.50
$92,720.08
$71,990.16
$68,038.36
$69,498.74
$66,166.41
$107,870.03
$61,942.86
$96,130.89
$73,707.88
$72,149.20
$100,172.02
$64,055.26
$98,655.50
$145,715.15
$136,076.73
$88,511.57
$66,149.92
$110,355.19
$81,273.77
$55,987.83
$87,945.33
$69,019.95
$56,338.47
$65,770.27
$100,000.04
$61,277.02
$111,913.07
$93,835.87
$65,156.23
$68,038.36
$95,001.75
$101,852.17
$88,511.57
$80,886.61
$56,095.10
$63,851.76
$65,419.42
$98,655.50
$68,333.69
$87,522.68
$56,338.47
$46,538.49
$58,208.96
$72,181.34
$56,338.47
$108,937.19
Wagner
Waldman
Walker
Walsh
Wang
Watson
Webster
Wierschem
Williams
Williams
Witherspoon
Wood
Worzalla
Yang
Yogurtian
Colleen
Amy
Dorothy
Michael
Yan
Eddie
Sandra
Karen
James
Vivienne
Alberta
Rita
Kathleen
Thay
Harry
Associate Dean, Liberal Arts & Sciences
Coordinator
Interim Dean, Technology & Applied Sciences
Associate Vice President, Information Technology
Manager, Research
Director, Desktop Services
Administrative Specialist, Mequon Campus
Administrative Specialist, Channels 10 and 36
Vice President, Finance
Supervisor, Student Accounts
Administrative Specialist, West Allis Campus
Interim Coordinator, Student Life
Manager, TV Programming
Coordinator, Television Production
Manager, Operations
Zollicoffer
Christine
Interim Director, Student Accommodations/Welcome Center
$91,618.70
$56,338.47
$118,734.65
$143,159.66
$75,212.29
$103,827.23
$59,479.82
$63,175.11
$158,654.82
$69,659.24
$59,566.44
$56,337.63
$87,086.88
$83,097.31
$71,875.58
$87,566.93
Attachment FPO – 14
Resolution F0070-06-12
RESOLUTION TO REVISE FISCAL YEAR 2011–2012
RENOVATION / REMODELING (CAPITAL) PROJECTS
(June 11, 2012)
BACKGROUND
Within the context of the Three-Year Plan, renovation and remodeling projects are identified and
implemented on an annual basis in order to properly maintain District facilities and to reflect
changing instructional and support service needs.
To comply with State regulations governing construction and remodeling, it is necessary for the
MATC Board to submit a list of applicable projects to the Wisconsin Technical College System
Board for approval. The initial approvals for Fiscal Year 2011-2012(FY 2012) projects were granted
by the MATC District Board at the June, 2011 meeting.
Recent bid opening results and the continued development of projects make several budget
adjustments necessary.
The individual proposed changes are reflected on the attached project list. The proposed changes
are essentially year-end adjustments reflecting project evolution for the items highlighted. Projects
with increased budgets are highlighted in light green and projects with reduced budgets are
highlighted in light yellow.
Authorization is sought from the MATC Board at this time for the above modifications, as well as to
permit the continued development and implementation of the modified projects. Approval is also
sought to seek any WTCSB approval necessary for the same modifications.
RESOLUTION
BE IT RESOLVED, that the Milwaukee Area Technical College District Board revise the list of
previously approved FY 2012 projects as shown in the attached lists, which retains a total estimated
cost of $15.0 million for the respective budgets, with the understanding that the lists may be
modified; and be it;
RESOLVED further, that the Milwaukee Area Technical College District Board approve the
aforementioned revision and authorize the Administration to continue development and
implementation of the listed projects; and be it;
RESOLVED further, that the Milwaukee Area Technical College District Board seek any WTCSB
Board approval necessary for this action and revised list of projects.
Attachment FPO – 15
Resolution F0071-06-12
RESOLUTION TO APPROVE FISCAL YEAR 2012–2013
RENOVATION / REMODELING (CAPITAL) PROJECTS
(June 11, 2012)
BACKGROUND
Within the context of the Three-Year Plan, renovation and remodeling projects are identified and
implemented on an annual basis in order to properly maintain District facilities and to reflect
changing instructional and support service needs.
To comply with State regulations governing construction and remodeling, it is necessary for the
MATC Board to submit a list of applicable projects to the Wisconsin Technical College System
Board for approval. Authorization from the MATC Board is sought at this time for the above reason,
as well as to permit the development of plans and specifications to expedite construction.
For 2012/2013, funding is proposed at approximately $12.0 million from eight (8) borrowing
packages of $1,500,000. The actual projects implemented will be adjusted to match the actual
funding level with lower priority projects in the various phases eliminated or modified as required.
Attached is a list of potential renovation and remodeling projects recommended for implementation
during Fiscal Year 2012/2013. The list of projects was selected from a more comprehensive list of
project needs identified in the Three-Year Plan and recent newer project requests. All of the
projects recommended will complement any long range planning decisions.
RESOLUTION
BE IT RESOLVED, that the Milwaukee Area Technical College District Board include in the budget
planning for Fiscal Year 2012/2013 various remodeling and renovation projects listed on the
attached with an estimated cost of $12.0 million, with the understanding that the list may be
modified; and be it;
RESOLVED further, that the Milwaukee Area Technical College District Board approve the
aforementioned projects and authorize the Administration to prepare plans, specifications, and
contract documents; and be it;
RESOLVED further, that the Milwaukee Area Technical College District Board request any
necessary approvals from the Wisconsin Technical College System Board for applicable projects;
and be it;
Attachment FPO - 16
MILWAUKEE AREA TECHNICAL COLLEGE
BUDGET VARIANCE REPORT
ELEVEN (11) MONTHS ENDED MAY 31, 2012
CAPITAL EXPENDITURES:
FY2011-12 CAPITAL EXPENDITURES
AS OF MAY 31, 2012
Revised
Budget
Expenses
May-12
Balance
Available
Construction 23,461,998
17,070,139
$ 6,391,859
Equipment
25,581,767
17,907,368
7,674,399
49,043,765
34,977,507
$ 14,066,258
Project completion spending increased by $ 2,955,000 during the month of May compared to
April balance available of $ 17,021,145. The largest portion of the spending was for
construction, $1.6 million. During May, the equipment projects are reviewed for the purpose of
identifying old projects for which available budgets can be funded to fund new projects.
OPERATING FUND:
The general fund reserve is forecast to be 19.36% at June 30, 2012 compared to the budget
projection of 18.38 percent (See Table 1 – General Fund Summary as of May 31, 2012).
Revenue forecast is $6.4 million below the budget amount of $ 184,431,322. The largest portion
of the variance is $ 2.2 million related to equalized property values decline of 3.2% rather than
the 2% for which the tax revenue budget was established in June 2011. There was an additional
$ 554,000 tax revenue reduction related to settlement of a law suit for the City of Wauwatosa.
Finally, State Aid has been reduced by $ 1.8 million related to a prior year adjustment in the
current year. During fiscal year 2010-11, MATC received state aid based on FTEs projection of
14,700. MATC s actual FTEs for 2010-11 was 14,540. Office of Workforce & Economic
Development revenue projections have been reduced during the current year by $ 500,000.
Vacant position savings as of May 31, 2012 is $ 3,292,011, compared to a target of $ 2.3 million.
By June 30th, vacant position savings could be $ 3.3 million. As of May 31, MATC is
experiencing lower than projected fringe benefit costs.
GENERAL FUND CASH FLOW MANAGEMENT AS OF MAY 31, 2012
The GF actual cash postion is $ 57.4M compared to a budget of $ 56M. See Table 2 below. The
green dot represents the actual balance at May 31, 2012.
TABLE 1 – GENERAL FUND SUMMARY
AS OF MAY 31, 2012
Revised
Budget
184,431,322
Year-to-Date
Forecast
177,948,032
Variance
($ 6,483,290)
117,763,113
55,453,300
115,563,774
50,883,919
2,199,339
4,569,381
Operating Expense
16,851,039
16,700,431
(150,608)
Operating Results
(5,636,130
(5,200,092)
(436,038)
(3,817,315)
(9,453,445)
43,356,605
33,903,160
(3,713462)
(8,913,554)
43,356,605
34,443,051
(103,853)
( 539,891)
18.38%
19.36%
Revenue
Salary
Fringe Benefits
Transfer to Enterprise Fund
Total Gen. Fund Results
July 1, 2011 Reserve
Projected June 30, 2012
Reserve
Reserve Percentage
Attachment FPO - 18
MILWAUKEE AREA TECHNICAL COLLEGE
REMISSION OF OUT-OF-STATE TUITION
2011-2012
Needy and Worthy Students
Summer
(12-0)
Semester
Number of Students
College Parallel
Post Sec/Vocational Adult
Total Credits Remitted
Financial Impact
Percentage of Total Projected Credits
Fall
(12-1)
Spring
(12-2)
School
Year-to-Date
0
$0
0.00%
$0
0.00%
$0
0.00%
$0
0.00%
Children and Surviving Spouses of Correctional Officers,
Firefighters, or Law Enforcement Officers Killed in the Line of Duty
Semester
Number of Students
Total Credits Remitted
Financial Impact
Percentage of Total Projected Credits
Summer
(12-0)
0
0
0
0.000%
Fall
(12-1)
0.000%
Spring
(12-2)
1
8
1,059.40
0.002%
Year-to-Date
1
8
1,059.40
0.002%