December 7, 2011 NOTICE TO RESIDENTS OF THE MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT, WISCONSIN A regular open meeting of the EDUCATION, SERVICES, AND INSTITUTIONAL RELATIONS COMMITTEE of the Milwaukee Area Te chnical College District Board, Wisconsin, will be held in the BOARD ROOM (ROOM M210) of the MILWAUKEE AREA TECHNICAL COLLEGE, 700 West State Street, Milwaukee, Wisconsin on Monday, December 12, 2011, beginning at 5:00 P.M.* The agenda for said meeting is presented as follows: A. Roll Call 0B B. Compliance with the Open Meetings Law C. Approval of Minutes – November 14, 2011 - Attachment 1 D. Comments from the Public E. Action Items 1B 1. Resolution to Approve the Title/Number Change for the Program Titled Air Conditioning, Refrigeration and Heating (30-401-1) – Attachment 2 F. Discussion Items 1. Program Quality Review: a. Barber Cosmetologist Diploma – Attachment 3 b. Paralegal Associate Degree – Attachment 4 2. Dashboard Indicators – Attachment 5 3. Policy Review – a. Policy G0050 – Freedom of Speech on Campus – Attachment 6 b. Policy F0500 – Student Financial Aids – Attachment 7 c. Policy F0900 – Standards of Academic Success and Financial Aid Eligibility – Attachment 8 4. Child Care Update – Attachment 9 G. Information Items 1. Enrollment Update H. Miscellaneous Items 3B 1. Communications and Petitions 2. Information Items I. Old Business/New Business 1. Date of Next Meeting: January 17, 2012 Board Room (M210) Milwaukee Campus Committee Members: Baker, Michalski, Webber * Other members of the MATC Board may be present, although they will not be participating as members of this committee. This meeting may be conducted in part by telephone. Telephone speakers will be available to allow the public to hear those parts of the proceedings that are open to the public. ** Action may be taken on any agenda item, whether designated as an action item or not. Agenda items may be moved into Closed Session for discussion when it becomes apparent that a Closed Session is appropriate under Section 19.85 of the Wisconsin Statutes. The Board may return into Open Session to take action on any item discussed in Closed Session. Reasonable accommodations are available through the ADA Office for individuals who need assistance. Please call 414-297-6610 to schedule services at least 48 hours prior to the meeting. 2 Attachment ESIR - 1 MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT BOARD EDUCATION, SERVICES, AND INSTITUTIONAL RELATIONS November 14, 2011 CALL TO ORDER The regular monthly meeting of the Education, Services, and Institutional Relations Committee of the Milwaukee Area Technical College District Board was held in open session on Monday, November 14, 2011, and called to order by Ms. Lauren Baker at 5:03 p.m. in the Board Room, Room M210, at the Milwaukee Campus of Milwaukee Area Technical College. ITEM A: ROLL CALL Present: Ms. Lauren Baker, Mr. Bobbie Webber Excused: Mr. Tom Michalski ITEM B: COMPLIANCE WITH THE OPEN MEETINGS LAW The Education, Services, and Institutional Relations Committee meeting was noticed in compliance with the Wisconsin Open Meetings Law. ITEM C: APPROVAL OF MINUTES – October 17, 2011 – Attachment 1 Motion: The minutes were approved without objection. ITEM D: COMMENTS FROM THE PUBLIC ITEM E: ACTION ITEMS None ITEM F: DISCUSSION ITEMS F-1 Program Quality Review: a. Discussion: Environmental Pollution and Water Quality Associate Degree – Attachment 2 Ms. Barbara Cannell, associate provost, introduced Dr. Mohammad Dakwar, dean, School of Business; Dr. Mercedes Fisher, associate dean, School of Business; and Ms. Kathy Bates and Mr. Gerald Ortiz, faculty, Environmental Pollution and Water Quality Associate Degree program. Dr. Dakwar briefly highlighted the program. Dr. Fisher explained that this is the only program of its kind in the state. Ms. Bates noted that both minority and non-minority Education, Services, and Institutional Relations Minutes of November 14, 2011 Page 2 course completion and second year retention are the areas noted on the action plan for this year. Ms. Bates highlighted some of the community activities that the students have been involved in. b. IT Computer Support Specialist Associate Degree – Attachment 3 Discussion: Dr. Dakwar and Dr. Fisher introduced Ms. Debra Theel, faculty, IT Computer Support Specialist program. Dr. Dakwar briefly outlined how this program fits within the information technology group of programs. Dr. Dakwar also briefly highlighted the program. Dr. Fisher noted that this program has shifted from computer repair to the frontline support positions. Ms. Theel noted that minority course completion, nontraditional enrollment and job placement are the areas noted on the action plan for this year. c. IT Network Specialist Associate Degree – Attachment 4 Discussion: Dr. Dakwar and Dr. Fisher introduced Mr. Patrick Feder, faculty, IT Network Specialist program. Dr. Dakwar highlighted the program. Dr. Fisher noted that there are many professional/industry certificates that can be obtained as part of this program. Mr. Feder noted that course completion, third year retention, and job placement are the areas noted on the action plan for this year. F-2 Dashboard Indicators – Attachment 5 Discussion: Ms. Cannell introduced Dr. Thomas Pilarzyk, director, Institutional Research and Strategic Planning. Dr. Pilarzyk briefly reviewed the information contained on the each of the dashboard slides related to the Enrollment indicator. F-3 Grants Update – Attachment 6 Discussion: Ms. Cheralyn Randall, manager, Grants and Development. Ms. Randall noted that MATC has acquired approximately $4.5 million dollars in various grants. Ms. Randall briefly explained each of the grants. F-4 Freedom of Speech on Campus Discussion: Dr. Michael Burke, president, reviewed the policies and procedures related to freedom of speech on all MATC campuses. Dr. Burke introduced Ms. Janice Falkenberg, vice president and general counsel. Ms. Falkenberg briefly outlined portions of policies, procedures, and Student Handbook Guidelines as well as Frist Amendment protections. Baker requested that a policy be developed to outline freedom of speech at MATC. ITEM G: INFORMATION ITEMS G-1 Enrollment Update Discussion: Mr. Al Pinckney, vice president, Student Services noted that the Administration continues to implement strategies to address the decrease in FTEs. ITEM H: MISCELLANEOUS ITEMS Education, Services, and Institutional Relations Minutes of November 14, 2011 Page 3 H-1 Communications and Petitions None H-2 Information Items None ITEM I: OLD BUSINESS/NEW BUSINESS – Date of Next Meeting, December 12, 2011, 5:00 PM, Milwaukee Campus, Board Room (M210) ADJOURNMENT -- The Committee adjourned at 6:12 p.m. Respectfully submitted, `|v{xÄx `A VÉÇÜÉç Michele M. Conroy Executive Assistant, Academic Affairs ATTACHMENT ESIR - 2 Resolution to Approve the Title/Number Change For the Program Titled Air Conditioning, Refrigeration and Heating (30-401-1) Background Information: The existing Diploma program in Air Conditioning, Refrigeration and Heating is a one-semester program. This program has 16 credits, and is very basic training in the HVAC/R career area. The current curriculum does not lead into other educational or training programs, thus is very limited. The program change will modify the curriculum for the Air Conditioning, Refrigeration and Heating Diploma program so that it ladders into the curriculum for the Associate Degree program. This will give students a truly viable option for furthering their education after completing the Diploma. The modification will also provide instructors more time to incorporate new technologies, as well as make the curriculum more compatible with the newer sustainability curriculum. This p roposed prog ram change is su pported by th e prog ram a dvisory com mittee. At the sp ring meeting last year, th ere was di scussion on expanding t he 1 -semester program, with a recommendation that facu lty further investigate this. At the meeting on 1 0/25/11, the advisory committee approved the proposed modification. Resolution BE IT RESOLVED, that the District Board of the Milwaukee Area Technical College submit a request to the Wisconsin Technical College System for consideration and approval of the title/number change for the program titled Air Conditioning, Refrigeration and Heating. 12/12/11 MILWAUKEE AREA TECHNICAL COLLEGE Air Conditioning and Refrigeration Advisory Committee Meeting Minutes Meeting Date: October 25, 2011 Time: 7:30 a.m. Location South Campus Room: A102 Facilitator: Gary Stramowski Minute Taker: Vicky Gilane Members Present Gary Stramowski Stephen Niles Company Represented JM Brennan, Inc. Gustave A. Larson Company Members Excused Dwayne Schrank Marshall Shaver Royal Johnson John Brennan Jon Dietz Harry Becker Company Represented Johnson Controls Lennox Industries, Inc. Bassett Mechanical JM Brennan, Inc. Hyatt Regency Ideal Mechanical MATC Representatives Present Terese Dressel Alan Kolberg Ken Brodzik Doni Bartley Gordon Jacoby Todd Nelson Dave Singer Deb Richards Al Brotton Vicky Gilane Jenny McGilligan Position/Title Interim Associate Dean Instructor Instructor Instructor Instructor Instructor Instructor Instructor Counselor T & I Support Staff MATC JOBshop Air Conditioning and Refrigeration Advisory Minutes of October 25, 2011 Page 2 CALL TO ORDER: The meeting was called to order by Gary Stramowski in Room A102, South Campus at 7:39 a.m. Introductions were made around table. APPROVAL OF MINUTES: The minutes of the May 3, 2011 meeting were approved by the committee as presented. OLD BUSINESS/REPORTS: Election of Chair: Tabled until next advisory committee meeting. Enrollment / Retention: Al Brotton, MATC counselor reported that we started a new group of diploma students in August that will be finishing this December and a group that began in January taking the last 8 credits will also finish this December. Applications for diploma program are down quite a bit from last couple of years. Orientation is planned immediately after registration for new students is available which is November 21. In regard to the associate degree, classes filled up fast and we are running 2 sections during the day and one section at night. Retention for diploma program has been steady. Gordy mentioned that some students experience financial aid issues. Al Brotton explained the financial process and availability. Steve inquired on cost of our programs and grant and/or scholarship availability. All agreed our programs are a very wise and cost effective investment. Curriculum: Following suggestion of the committee, a proposed change to the diploma program from a 1 semester to a 2 semester technical diploma program which will ladder into the associate degree program was presented. This change will take effect for Fall 2012/13 term. Handouts detailing changes and SOA template for 401 were distributed for review. (See attached) Lengthy discussion followed with examination of proposed changes/additions. Steve inquired if this program uses ECAM and was told currently not. However, going forward to a 2 semester program time would allow for this. Steve moved we adopt the change of diploma program from one semester to two semesters with modifications as presented, Gary seconded and motion was approved. (Approval of motion by excused committee members will be conducted via e-mail.) Air Conditioning and Refrigeration Advisory Minutes of October 25, 2011 Page 3 Geothermal/Solar: Dave Singer presented approved Heat Pump course for SP2012 as an elective for associate degree and eventually including it in the one year program. We need to obtain additional heat pump equipment through capital dollars. Once equipment is up and running, geothermal/solar will integrate. Faculty explained type of equipment needed. This is the first HVAC elective offered. Heat reclaim will be offered next as elective. Gary moved to secure heat pump equipment funding, Steve seconded and motion was approved. (Approval of motion by excused committee members will be conducted via e-mail.) HVAC Excellence Accreditation: Nationwide accreditation which we will continue to work toward. They will now review two semester program. Recruitment: Doni explained flyers he posted throughout the community last summer. He will continue promoting and include new programs. Faculty will be at open house on November 5th. Doni will keep printed media current. Steve N. suggested we stay proactive in regard to offering apps for I Phone and I Pads and electronic access. Discussion held on how to promote new 2 semester offering. Tools and Equipment Update: Walk in cooler in process of justification for capital. Computer tied in to metasys. Johnson Controls working on sensors for geothermal. Equipment is much improved as we have updated and replaced needed tools. Deb reviewed last capital list with committee and discussed status. NEW BUSINESS: Industry needs / Program feedback: Addressing I apps is forefront. Supermarket rack system training, however we are limited due to space. Steve will be presenting the “Future of Refrigerants” in Feb. 2012. He offered to present to HVAC faculty as well. Suggested we research laptops in the field and CAD as a viable course within associate degree program. Students must apply themselves to digital world. Basics are needed as base but then must target technology. In future technicians – mechanics – installers, job skills will be specialized. Capital wish list: Will tie into new programs (2 semester and heat pump) and submit list before November. A few items desired are 5-Copeland diagnostic trainers, Lennox roof top and central air split condensing unit with sensors, 3 ton chiller air handler. Deb will create a list to submit to members of committee. Steve noted absolute need for list on paper. Air Conditioning and Refrigeration Advisory Minutes of October 25, 2011 Page 4 JOBshop: Jenny McGilligan from MATC’s JOBshop Student Employment Services spoke on job fair held December 1st at South Campus. She also outlined what the JOBshop has to offer both students and employers. They have sent students e-mail correspondence in regard to job board, resume bank and certificates. Offering students National Career readiness testing (no cost) to earn a certificate as an addition credential and Tech Connect job postings. They will be adding a soft skills certificate in future. Gary suggested MATC presence at trade/industry job fairs. Committee will forward contact information to our office. NEXT MEETING: The next Air Conditioning and Refrigeration Advisory meeting date will be Tuesday, April 24, 2012 at 7:30 a.m. in Room A102. ADJOURNMENT: Being no further business to discuss, meeting adjourned at 9:54a.m. Air Conditioning and Refrigeration Advisory Minutes of October 25, 2011 Page 5 Attachment: HVAC1 Air Conditioning, Refrigeration and Heating (401) HVAC1-300 Credits: 4 Basic Refrigeration & System Operations Theory and principles of refrigeration and include practical lab work. Students perform such skills as tube bending, flaring, soldering and brazing. The pressure, temperature relationship of refrigerants and pressure/enthalpy diagrams are studied to understand the basic refrigeration cycle. Refrigeration system leak checking, evacuation and charging are performed, along with refrigerant recovery in accordance with Environmental Protection Agency regulations. HVAC1-301 Credits: 4 Introduction to Refrigeration Servicing & Applications This course is designed to help the student understand types of compressor, refrigerant expansion devices, condensers, evaporators, accessories and system applications. Refrigeration piping design and installation is discussed and practiced. Refrigerant and oil management, recovery, recycling, reclaiming and retrofit is practiced following proper EPA procedures. Service and troubleshooting of small hermetic, commercial and central air conditioning systems is covered. Air Conditioning and Refrigeration Advisory Minutes of October 25, 2011 Page 6 Attachment: HVAC1-332 Credit: 2 Math for Heating, Ventilation, Air Conditioning and Refrigeration Service Technician This math course provides a step-by-step approach to math problems that students will encounter as heating and cooling technicians. This course provides the basic computational and problem-solving skills required for many aspects of HVAC industry, and for further study in trades’ math and in intermediate-level algebra, geometry, and trigonometry. Topics include: whole numbers, fractions, decimals, proportion, percent, graphs, statistics, measurement, and geometry. HVAC1-325 Credits: 3 Oil Furnace Service & Maintenance This is a lecture\discussion and lab course which focuses on the Basics of Residential Oil Fired Forced Air Heating systems and its use as a commercial fuel. Students will learn such skills as knowing all the components high-pressure gun oil burners, learning the sequence of operations, understanding wire schematics, basic servicing skills, troubleshooting, and combustion testing. HVAC1-326 Credits: 3 Gas Furnace Servicing and Maintenance This is a lecture\discussion and lab course which focuses on the Basics of Natural Gas Fired Forced Air Heating Systems. The course includes covering basic atmospheric furnaces, induced draft, and high efficient condensing furnaces. Students will learn such skills as knowing the components, learning the sequence of operations, understanding wire schematics, basic servicing skills, troubleshooting, and digital combustion testing. Also included is an overview of the use of a sustainable solar energy in residential hydronic heating. Prerequisite: HVAC1-325 Air Conditioning and Refrigeration Advisory Minutes of October 25, 2011 Page 7 Attachment: Title HVAC/R Electrical Systems Description Course Section Number ELECTY-396-001 Location Oak Creek This is a lab course designed to provide the heating, air conditioning and refrigeration student with hands-on experience in wiring mockups of HVAC/R systems. Students operate, analyze, describe sequences, and test these systems using various test instruments. Prerequisite: Completion of or concurrent registration in ELECTY-398. Credits 2.00 Title Elec Wiring Methods-/Air & Ref Description Course Section Number ELECTY-397-001 Location Oak Creek This course is designed to familiarize the student with the wiring methods used for heating, air conditioning and refrigeration circuits. It also covers the use of wiring diagrams and the application of specifications and wiring codes. Credits 1.00 Title Electrical Circuits & Controls for HVAC/R Applications Description Course Section Number ELECTY-398001 Location Oak Creek This lecture and lab course provides practical experience with electrical theories, meter usage, circuits, controls and equipment that is utilized by those who work in the field of heating, air conditioning, and refrigeration. Credits 3.00 Overview – Air Conditioning, Refrigeration, and Heating is a two semester technical diploma program focused on operation, servicing, and installation of HVAC/R equipment. The curriculum provides comprehensive instruction in residential and light commercial systems: low and medium temperature refrigeration, air conditioning, heating, electrical fundamentals, control applications, and sustainable technologies. Career Outlook – Due to concerns for both comfort and energy conservation, there is an industry need for technicians who have current training in the installation, troubleshooting, and repair of HVAC/R equipment. People who complete this program often find employment in such entry level positions as service apprentices, service technicians, equipment installers, steamfitter apprentices, maintenance technicians, and environmental service technicians. Attachment ESIR - 3 QUALITY REVIEW PROCESS PROGRAM PROFILE Barber Cosmetologist Diploma (31-502-1) This Diploma Degree program went through the quality review process during the 2009 academic year. The internal program quality review team included: Dr. Juana Harrison, Karen Kraus, Mary Ann Denor, Judith Brown, Claudia Banks, Nancy Walters, Linda Zizzo, Julie Stubenrauch, Liza Larson, and Kara Netterville. The Barber/Cosmetologist diploma program, in compliance with the Wisconsin Department of Regulation and Licensing for Barber Cosmetology, prepares students to work in the Barber Cosmetology profession. Upon satisfactory completion of the program, students are eligible to take the state board licensing examination. The Barber/Cosmetologist technical diploma program can be completed in one year to 18 months, including attendance throughout the summer months. Students complete an externship course for skill development at a professional, licensed host salon. Students may enter the program in August or January. Students who attend as apprentices attend classes six hours per week while acquiring on-thejob training. Employment prospects for barber/cosmetologists are excellent. Typical job titles are barber/cosmetologist, hair and scalp specialist, stylist, colorist, manicurist and makeup artist. With additional training, experience and/or licensing, students may become a manager, owner, instructor, manufacturer’s representative or guest artist. Program Demographics for FY2011: 1. During FY2011, 256 students were enrolled in the Barber Cosmetology diploma program, a 123% increase during the three-year tracking period beginning in FY2009. In addition, FTEs increased by 113% to 147.7 during this period. Part-time students accounted for 74% of the FY2011 enrollment, while the percentage of full-time enrollment accounted for 26%. 2. The 82 males enrolled in FY2011 accounted for 32% of the enrollment. The percentage of male enrollment has ranged from 28% to 33% during the three-year tracking period. Program Course Completion and Other Selected Outcomes for FY2011: 3. Program enrollments for FY2011 included 191 minority students (75%). The percentage of minority enrollment has fluctuated between 75% and 80% during the three-year tracking period. 4. The Pass Rate of 80% indicator has climbed from a low of 32.2% in FY2009 to the current high of 38.67%. In addition, the Pass Rate of 80% for Special Populations indicator, rose for a low of 28.37% to the current high of 35.93%. 5. Economic Modeling Specialists, Incorporated (EMSI) reports 13,940 currentlyemployed individuals statewide in the Barber Cosmetology employment fields. Their 2010 average hourly wage was $14.15. 6. EMSI’s estimate of annual statewide employment openings for the year 2013 is an additional 521 jobs. For 2015, EMSI projects an additional 393 openings, representing an overall growth rate of 7%. 7. MATC’s Graduate Follow-Up Survey (FY2010) reported that 71.43% of the 2010 survey respondents for Barber Cosmetology graduates were employed, earning an annual salary of $17,853. Barber/Cosmetologist Part IV Action Plan 3/31/2011-5/30/2011 Printed on: 12/5/2011 Action Plan Program Name Barber/Cosmetologist College Division Advisory Committee Review Date SCHOOL OF BUSINESS 5/2/2011 Indicator Name Pass Rate of 80% for Minority Action Item Implement activities that will result in an increase in the pass rate for minority students. Planned Outcome: The pass rate for minority students will increase from 29.57% to 32.57% by the end of the program's QRP cycle in June of 2014. Activity 1: Provide Blackboard training for all full- and part-time faculty members. Having the ability to deliver the curriculum in a blended format will give both faculty and students greater flexibility in meeting students' educational needs and scheduling challenges. Blackboard will be used as a back-up system for classroom activities, documents, syllabus, etc. Key Staff Responsible All program faculty Technology and Learning/Teaching Blackboard support (Brian Carlson, Kevin Mulvena) Resource Needs Faculty time Timeline: 7/01/2011 to 06/30/2014 Activity 2: Key Staff Responsible Too often students enter the program without a full understanding of the nature and rigor of program curriculum, as well as the critical importance of class attendance. To ensure that students are well-informed upon program entry, program faculty will collaborate with the program counselor to revise and strengthen the student orientation process. Students will be oriented to MATC student support services, such as tutoring, advising, and counseling. In addition, they will be provided access to retention resources, such as time management and study skills workshops offered by the Office of Student Life. Students will also be oriented to Infonline and Blackboard. Program Instructors (Karen Kraus, Nancy Walters, Judy Brown) Program Counselor Resource Needs Timeline: Activity 3: Academic Support Staff Personnel time 7/01/2011 to 06/30/2014 Develop a structured feedback system which will provide students an overall assessment of their progress in the program. This will give students more immediate and relevant progress information than the traditional information they receive at the end of each semester through the Student Academic Standards report generated by COSMO. It will also allow instructors to help students develop plans to improve their academic performance. Key Staff Responsible All Program Faculty Resource Needs Faculty time Timeline: 7/1/2011-6/30/2014 Activity 4: Develop Course Outcome Summaries (COS) and scripted learning/delivery plans for consistent delivery throughout the week. This entails involvement of the entire faculty in updating and modifying syllabi to incorporate this strategy in every course. Key Staff Responsible Program faculty Resource Needs faculty time Timeline: January 2012-June 2014 Indicator Name Fall to Spring Retention Action Item Implement strategies that will result in an increase in the program's fall to spring retention rate Planned Outcome: The fall to spring retention rate will increase from 67.47% to 70.47% by the end of the program's QRP cycle in June of 2014. Activity 1: Develop a "Barber/Cosmetology Occupations, Student Program Guide" containing detailed explanations of all aspects of the program. This document will serve as a student planning guide and will help to ensure that students have first-hand knowledge of the program's standards, requirements, and expectations. Key Staff Responsible Nancy Walters, Kara Netterville, Liz Larson, and Julie Stubenrauch Resource Needs $300,000 (grant, external) New and Expanding Occupations Timeline: 7/01/2011 to 06/30/2014 Upgrade facilities to meet current industry standards and to accommodate new learning modalities. Activity 2: Linda Zizzo Key Staff Responsible Nancy Walters Resource Needs Timeline: Activity 3: Program Faculty Capital construction request 7/01/2011 to 06/30/2014 Develop a peer mentoring program which will pair struggling students with more advanced students in order to increase their skill levels and success in the program. Key Staff Responsible Program faculty Resource Needs Timeline: Faculty time 7/01/2011 to 06/30/2014 Indicator Name Pass Rate of 80% Action Item Implement strategies that will result in an increase in the rate of student course completion. Planned Outcome: The student course completion rate, or "Pass Rate of 80%," will increase from 33.19% to 36.19% by the end of the program's QRP cycle in June of 2014. Activity 1: Investigate the feasibility of adjusting ACCUPLACER cut scores based on feedback provided by the program counselor and Student Academic Success data provided by the Office of the Registrar. If data warrants, the program faculty will collaborate with the Associate Dean to make needed adjustments. Key Staff Responsible Program instructor (Mary Ann Denor) Associate Dean Program counselor Resource Needs Personnel time Timeline: January 2012-June 2014 Activity 2: Recruit advisory Board members to mentor students who are having difficulties in the program. Not only will this increase student skill levels but it will also provide a role model who is a professional in the field. Key Staff Responsible Associate dean (Juana Harrison) Resource Needs Personnel time Timeline: July 2011-June 2014 Quality Review Process Scorecard FY2011 31-502-1 BARBER/COSMETOLOGIST QRP CYCLE 2011 - 2016 State Indicators Number of Districts offering the program Actual Performance FY2009 Actual Performance FY2010 32.21 28.40 31.13 69.41 48.48 15.15 64.71 28.37 Pass Rate of 80% Pass Rate of 80% for Special Populations Pass Rate of 80% for Minority Fall to Spring Retention Second Year Retention Second Year Graduation Placement Rate - All Non-Traditional Gender FY2009 Enrollment Details N ENROLLMENT(1) Headcount Full-Time Part-Time 208 63 145 PROGRAM GRADUATES (1) Graduates PROGRAM FTEs (1) FTEs 33.19 28.37 29.57 67.47 50.38 8.27 71.43 33.05 FY2010 % 30.3 69.7 Actual Performance FY2011 38.67 35.93 31.77 66.67 47.86 7.14 66.67 32.03 N % N % 233 70 163 30.0 70.0 256 66 190 25.8 74.2 13 15 130.3 139.6 147.7 ETHNICITY(1)(2) Indian Asian Black Hispanic Pacific Islander White Multi N/A 36.19 31.37 32.57 70.47 53.38 11.27 74.43 36.05 Rank Among Districts 8 8 8 6 7 7 6 1 FY2011 23 GENDER(1)(2) Male Female N/A Target based on 2010 8 59 149 0 28.4 71.6 * 77 156 0 33.0 67.0 * 82 174 0 32.0 68.0 * 4 6 141 15 1 35 2.0 3.0 70.1 7.5 0.5 17.4 2 6 159 19 1 40 0.9 2.7 70.4 8.4 0.4 17.7 7 * 7 * 6 3 162 20 0 46 0 19 2.5 1.3 68.4 8.4 0.0 19.4 0.0 * 0 105 74 27 3 0 0.0 50.5 35.6 13.0 1.4 * 0 118 83 35 1 0 0.0 50.6 35.6 15.0 0.4 * 1 128 94 35 5 0 0.4 50.0 36.7 13.7 2.0 * AGE(3) less than 18 18-24 25-34 35-49 50-0ver N/A Notes: N/A = Not Available. N/A percentages are not computed. (1) Source is State Report VE215330. (2) Gender/ethnic/age numbers are self-reported. Percentages do not include unreported individuals. Multiple Ethnic codes began in FY2011. (3) Source is WTCS Client Reporting data for 2011. Prepared by CJ Iglinski Institutional Research November 2011 Quality Review Process Scorecard FY2011 Pass Rate of 80% 100 75 50 25 0 FY2009 FY2010 FY2011 Pass Rate of 80% for Special Populations 100 75 50 25 0 FY2009 FY2010 FY2011 Pass Rate of 80% for Minority 100 75 50 25 0 FY2009 FY2010 FY2011 Fall to Spring Retention 75 50 25 0 FY2009 FY2010 FY2011 Footnote: Prepared by CJ Iglinski Institutional Research November 2011 Quality Review Process Scorecard FY2011 Second Year Retention 100 75 50 * N/A gender percentage is not computed. (3) Ethnicity percentages are based on total known ethnicity, not total enrollment. * N/A ethnicity percentage is not computed. (4) Age percentages are based on total known age, not total enrollment. * N/A age percentage is not computed. 25 0 FY2009 FY2010 FY2011 Second Year Graduation 100 75 50 25 0 FY2009 FY2010 FY2011 Placement Rate 100 75 50 25 0 FY2009 FY2010 FY2011 Non-Traditional Gender 60 40 20 0 FY2009 FY2010 FY2011 Prepared by CJ Iglinski Institutional Research November 2011 Quality Review Process Scorecard FY2011 ENROLLMENT 400 300 200 100 0 FY2009 FY2010 FY2011 FTEs 200 150 100 50 0 FY2009 FY2010 FY2011 Prepared by CJ Iglinski Institutional Research November 2011 314022Indicator Definitions State Performance Course Completion refers to students who complete 80% of the courses they attempt with a C or better. Special Pops (Populations) include students who are single parents, displaced homemakers, limited English proficient, academically disadvantaged, economically disadvantaged, students with disabilities, or nontraditional in their occupation (NTO). Minority students are one of the reported ethnic categories of American Indian/Alaskan Native, Asian, Black (non-Hispanic), Hispanic and Native Hawaiian or other Pacific Islander. Second Year Retention refers to the group of students who began their program two years earlier and who are still enrolled in or have graduated from their program. Third Year Retention refers to the group of students who began their program three years earlier and who are still enrolled in or have graduated from their program. Third Year Graduation refers to the group of students who began their programs three years earlier and graduated within those three years. Fifth Year Graduation refers to the group of students who began their programs five years earlier and graduated within those five years. Placement Rate The most recently surveyed graduates who have responded to the Graduate Follow-up Survey as being employed. NTO Enrollment The group of students in a program related to an occupation which has 25% or less of either gender employed in that field. Prepared by CJ Iglinski Institutional Research November 2011 Attachment ESIR - 4 QUALITY REVIEW PROCESS PROGRAM PROFILE Paralegal Associate Degree (10-110-1) This Associate Degree program went through the quality review process during the 2009 academic year. The internal program quality review team included: Dr. Juana Harrison, Michael Sujecki, Peter Musante, and Carol Brady. MATC’s Paralegal program is an American Bar Association (ABA) approved associate degree program that focuses on preparing students for employment as paralegals in the legal community, in government offices or agencies, or in business or industry. The program is available days and evenings, and selected courses are available online as of fall 2011. The coursework revolves around basic legal courses designed to provide students with a broad foundation. The program additionally allows for options of legal specialization. Instruction concentrates on practical rather than theoretical aspects of law. An internship is available on an optional basis for those who select BADM-198, Business Internship as an elective. The use of paralegals permits more efficient and cost effective use of an attorney’s time. Many legal office tasks can be performed by a paralegal and billed at a lower rate, while optimizing an attorney’s time to perform activities that require a law degree. Although this is a growing profession, competition in the job market is keen. Typical job duties include conducting client interviews, obtaining case information, performing legal research, preparing and filing legal documents and court papers, and providing general assistance to attorneys. Positions are also available in governmental agencies, legal departments of banks and other private organizations and companies. Students receiving this degree are required to work under the supervision of an attorney to avoid the unauthorized practice of law. Program Demographics for FY2011: 1. During FY2011, 253 students were enrolled in the Paralegal Associate Degree program, a 112% increase during the three-year tracking period beginning in FY2009. In addition, FTEs increased by 113% to 122.7 during this period. Part-time students accounted for 81% of the FY2011 enrollment, while the percentage of full-time enrollment accounted for 19%. 2. The 53 males enrolled in FY2011 accounted for 21% of the enrollment. The percentage of male enrollment has ranged from 8.8% to 21% during the three-year tracking period. Program Course Completion and Other Selected Outcomes for FY2011: 3. Program enrollments for FY2011 included 80 minority students (31.6%). The percentage of minority enrollment has remained steady during the three-year tracking period, fluctuating between 31.1% and 34.2%. 4. The Third Year Retention rate rose dramatically from a low of 46.43% in FY2009 to a high of 62.11% in FY2011. Further, the Third Year Graduation rate climbed from 20.54% in FY2009 to the current high of 28.42%. 5. Economic Modeling Specialists, Incorporated (EMSI) reports 3,857 currentlyemployed individuals statewide in Paralegal employment fields. Their 2010 average hourly wage was $20.91. 6. EMSI’s estimate of annual statewide employment openings for the year 2013 is an additional 89 jobs. For 2015, EMSI projects an additional 77 openings, representing an overall growth rate of 4%. 7. MATC’s Graduate Follow-Up Survey (FY2010) reported that 86% of the 2010 survey respondents for Paralegal graduates were employed, earning an annual salary of $33,385.73. Paralegal Part IV Action Plan 3/31/2011-5/30/2011 Printed on: 12/5/2011 Action Plan Program Name Paralegal College Division SCHOOL OF BUSINESS Advisory Committee Review Date 11/10/2011 Indicator Name Course Completion Action Item Implement activities that will result in an increase in the program's course completion rate. Planned Outcome: The course completion rate will increase from 52.77% to 55.77% by the end of the program's QRP cycle in June of 2014. Activity 1: Collaborate with the Associate Dean to improve accuracy of placement of students into the program by re-evaluating entry-level scores for ACCUPLACER. Associate Dean Key Staff Responsible Resource Needs Timeline: Activity 2: Program Faculty Personnel time July 1-December 30, 2011 Provide dedicated study and research facilities (Room M337) for paralegal students. Key Staff Responsible Associate Dean Resource Needs $100,000 Timeline: Construction (M337) to begin March, 2012 with anticipated completion Fall, 2012 Indicator Name Minority Course Completion Action Item Implement activities that will result in an increase in the program's minority course completion rate. Planned Outcome: The course completion rate will increase from 28.77% to 31.77% by the end of the program's QRP cycle in June of 2014. Program faculty will work as a team to identify students at risk of dropping courses and/or dropping out of the program entirely. Additionally, they will develop a process for referring these students to student academic support services to help them address their learning challenges. Activity 1: Key Staff Responsible Program faculty Resource Needs Faculty time Timeline: July 2011-June 2014 Utilize peer mentoring that will allow advanced students to assist more academically challenged students. Activity 2: Key Staff Responsible Program Faculty Resource Needs Faculty Time Timeline: January 2012-June 2014 Indicator Name Non-Traditional Gender Action Item Implement activities that will result in an increase in the program's non-traditional gender enrollment. Planned Outcome: The NTO enrollment rate will increase from 18.72% to 21.72% by the end of the programs QRP cycle in June of 2014. Activity 1: Collaborate with the Office of Marketing to develop promotional literature that highlights the success of men in the paralegal profession. Program faculty Key Staff Responsible Associate Dean Resource Needs Timeline: Office of Marketing Personnel time Jan. 2012-June 2014 Activity 2: Key Staff Responsible Collaborate with the Non-Traditional Occupations coordinator to provide Paralegal career exploration experiences for high school students. Associate Dean Program faculty Nontraditional Occupations Coordinator Personnel time Resource Needs Timeline: Activity 3: Funding for activities provided by the Nontraditional Occupations grant January 2012-June 2014 Work with the Office of Recruitment to develop strategies for recruiting males into the program. Associate Dean Key Staff Responsible Program Faculty Resource Needs Timeline: Office of Recruitment Personnel time January 2012-June 2014 Quality Review Process Scorecard FY2011 10-110-1 PARALEGAL QRP CYCLE 2011 - 2016 State Indicators Course Completion Special Pops Crs Compl Minority Crs Completion Second Year Retention Third Year Retention Third Year Graduation Fifth Year Graduation Placement Rate - All NTO Enrollment Number of Districts offering the program Actual Performance FY2009 58.03 52.50 36.36 56.32 46.43 20.54 29.85 80.00 20.54 Enrollment Details ENROLLMENT(1) Headcount Full-Time Part-Time PROGRAM GRADUATES (1) Graduates PROGRAM FTEs (1) FTEs GENDER(1)(2) Male Female N/A ETHNICITY(1)(2) Native American Asian Black Hispanic Pacific Islander White Multi N/A AGE(2)(3) less than 18 18-24 25-34 35-49 50-0ver N/A FY2009 N % 225 46 179 Actual Performance FY2010 52.77 44.03 28.77 71.58 48.28 16.09 14.62 89.00 18.72 FY2010 N % 20.4 79.6 235 48 187 Actual Performance FY2011 55.78 53.72 46.34 56.86 62.11 28.42 22.32 85.71 21.12 8 Target based on Rank Among 2010 Districts 55.77 8 47.03 7 31.77 4 74.58 3 51.28 1 19.09 2 17.62 3 92.00 4 21.72 1 FY2011 N % 20.4 79.6 253 49 204 39 32 32 108.9 114.5 122.7 19.4 80.6 46 179 0 20.4 79.6 * 44 190 1 18.8 81.2 * 53 199 1 21.0 79.0 * 3 4 53 17 0 141 1.4 1.8 24.3 7.8 0.0 64.7 5 6 49 13 0 151 2.2 2.7 21.9 5.8 0.0 67.4 7 * 11 * 3 6 57 14 0 163 0 10 1.2 2.5 23.5 5.8 0.0 67.1 0.0 * 0 42 108 51 23 0 0.0 18.7 48.0 22.7 10.2 * 0 65 89 56 26 0 0.0 27.7 37.9 23.8 11.1 * 0 65 106 54 27 0 0.0 25.7 41.9 21.3 10.7 * Notes: N/A = Not Available. N/A percentages are not computed. (1) Source is State Report VE215330. (2) Gender/ethnic/age numbers are self-reported. Percentages do not include unreported individuals. Multiple Ethnic codes began in FY2011. (3) Source is WTCS Client Reporting data for 2011. Prepared by CJ Iglinski Institutional Research October 2011 Quality Review Process Scorecard FY2011 101101 Course Completion 100 75 50 25 0 FY2009 Placement Rate (1) FY2010 FY2011 Special Pops Crs Compl 100 75 50 25 0 FY2009 FY2010 FY2011 Minority Crs Completion 100 ETHNICITY(I)(3) 75 50 25 0 FY2009 FY2010 FY2011 0 Second Year Retention 100 75 50 25 0 FY2009 FY2010 FY2011 Prepared by CJ Iglinski Institutional Research November 2011 Quality Review Process Scorecard FY2011 (3) 100 75 Third Year Retention Ethnicity percentages are based on total known ethnicity, not total enrollment. * N/A ethnicity percentage is not computed. (4) Age percentages are based on total known age, not total enrollment. * N/A age percentage is not computed. 50 25 0 FY2009 FY2010 FY2011 Third Year Graduation 60 40 20 0 FY2009 FY2010 FY2011 Fifth Year Graduation 60 45 30 15 0 FY2009 FY2010 FY2011 Placement 100 75 50 25 0 FY2009 FY2010 FY2011 Prepared by CJ Iglinski Institutional Research November 2011 Quality Review Process Scorecard FY2011 ENROLLMENT 300 200 100 0 FY2009 FY2010 FY2011 FTEs 150 100 50 0 FY2009 FY2010 FY2011 GRADUATES 50 40 30 20 10 0 FY2009 FY2010 FY2011 Prepared by CJ Iglinski Institutional Research November 2011 101101 State Performance Indicator Definitions Course Completion refers to students who complete 80% of the courses they attempt with a C or better. Special Pops (Populations) include students who are single parents, displaced homemakers, limited English proficient, academically disadvantaged, economically disadvantaged, students with disabilities, or non-traditional in their occupation (NTO). Minority students are one of the reported ethnic categories of American Indian/Alaskan Native, Asian, Black (non-Hispanic), Hispanic and Native Hawaiian or other Pacific Islander. Second Year Retention refers to the group of students who began their program two years earlier and who are still enrolled in or have graduated from their program. Third Year Retention refers to the group of students who began their program three years earlier and who are still enrolled in or have graduated from their program. Third Year Graduation refers to the group of students who began their programs three years earlier and graduated within those three years. Fifth Year Graduation refers to the group of students who began their programs five years earlier and graduated within those five years. Placement Rate The most recently surveyed graduates who have responded to the Graduate Follow-up Survey as being employed. NTO Enrollment The group of students in a program related to an occupation which has 25% or less of either gender employed in that field. Prepared by CJ Iglinski Institutional Research November 2011 Attachment ESIR – 5 DASHBOARD INDICATORS – Student Demographic Trends and Profiles 1 MATC TREND: Student Age Breakdown 35% 32% 30% 31% 30% 31% 27% 30% 25% 20% 17% 17% 16% 16% 16%16% 15% 10% 7% 7% 7% 17-18 19-24 25-34 35-44 45 & Older 5% 0% FY2005 FY2010 FY2011 Source: WTCS; Data based on those self-reporting; Sums do not add to 100% due to rounding 2 MATC TREND: Student Gender Breakdown 52.0% 51.8% 51.4% 51.0% 50.6% 50.0% 49.0% 49.4% 48.6% 48.2% Male Female 48.0% 47.0% 46.0% FY2005 FY2010 FY2011 Source: WTCS; Data based on those self-reporting 3 MATC TREND: Student Race & Ethnicity 60% 56% 51% 48% 50% 40% 30% 20% 10% 30% 29% 26% 13% 4% 1% 14% 4% 1% 0% FY2005 FY2010 15% African American Hispanic Asian American American Indian White 5% 1% FY2011 Source: WTCS; Data based on those self-reporting 4 MATC PROFILE: FY2011 Student Residency Breakdown Non-Metro Counties, 4% Washington Co., 2% Racine Co., 3% Ozaukee Co., 4% Waukesha Co., 5% Milwaukee Co., 82% Source: WTCS Report VE215320A ; Note: Data based on those self-reporting 5 DRAFT Attachment ESIR - 6 POLICY Milwaukee Area Technical College Title: FREEDOM OF SPEECH AND EXPRESSION Code: Authority: U.S. Constitution, 1st Amendment Original Adoption: Revised/Reviewed: Effective: G0050 Milwaukee Area Technical College recognizes that experiencing a wide array of ideas, viewpoints, opinions and creative expression is an integral part of the education process. The rights of freedom of speech and expression are fundamental and essential to an individual’s intellectual and social development through debate and the sharing of ideas, which are the foundation of educational institutions. The responsibility of the college to operate and maintain an effective and efficient institution of higher education requires the regulation of the time, place and manner of assembly, speech and other expressive activities on MATC property. In keeping with this responsibility, students, faculty and staff are free to exercise the rights to assemble and engage in expressive activity in a constitutionally protected manner, subject only to the content-neutral regulations necessary to fulfill the mission and obligations of the college, preserve the rights of others, coordinate multiple uses of limited space, assure preservation of the facilities and property, and assure financial accountability for any damage caused by these activities. Freedom of expression does not extend to actions that are illegal under applicable laws. This policy does not endorse, or relieve any person from legal liability for actions that amount to libel, slander, or obscenity. By supporting the exercise of free speech and expression on campus, the college does not sanction the messages that are being declared or the methods of expression used, unless expressly stated otherwise. Page 1 of 1 matc Attachment ESIR - 7 POLICY Milwaukee Area Technical College Title: STUDENT FINANCIAL AIDS ASSISTANCE Code: F0500 Authority: Original Adoption: 12/13/72 Revised/Reviewed: 4/18/00 Effective: 4/19/00 34 CFR 668.16(e)(3)(ii)(B); Board Minutes, 12/13/72; 5/16/83; 5/29/84; 10/21/91; 4/25/95; 9/23/97; 4/18/00 The Milwaukee Area Technical College (MATC) offers access to financial assistance to all eligible students for the furtherance of their education. MATC complies with all United States Department of Education and the State of Wisconsin regulatory requirements regarding financial aid. Publicly funded financial aid, loans, grants, and employment are awarded and disbursed in compliance with regulatory requirements. Privately funded loans and scholarships are available and are awarded on the basis of the donor's requirements and MATC procedures. Procedures relating to financial aid eligibility and Standards for Academic Success are further defined in Policy F0900 and Procedure FF0900. Page 1 of 1 matc Attachment ESIR - 8 POLICY Milwaukee Area Technical College Title: STANDARDS OF ACADEMIC PROGRESS SUCCESS and FINANCIAL AID ELIGIBILITY Authority: Board Minutes, 6/17/86; 6/28/88; 7/25/89; 3/26/90; 2/18/91; 5/26/09 Code: Original Adoption: Revised/Reviewed: Effective: F0900 6/17/86 5/26/09 5/27/09 Standards of Academic Progress Success provide students who are having academic difficulties with a framework for knowing when assistance and specific support services are needed to ensure success in meeting their educational goals. MATC shall maintain an intervention system to alert students to their academic weaknesses so that corrective measures can be implemented. That system, Standards for Academic Success (SAS), shall apply to all students enrolled in diploma and degree programs, which are set forth in Procedure FF0900. To graduate, students must satisfy course and credit requirements for the degree or diploma they seek. A cumulative grade-point average (GPA) of 2.0 is likewise required for graduation. Standards for Academic Success (SAS), MATC's early intervention system, shall be triggered two times a year by standards designed to alert the student and college to a possible need for academic or other support services. Those standards shall include credit completion standards and academic grade point average (GPA) standards. The standards, the consequences for not meeting them, and the review and appeal process procedures shall be communicated through web pages, student handbook and catalog to students. See also: MATC Board Policy, F0O500 Page 1 of 1 Attachment ESIR ‐ 9 Child Care Update December 2011 Carol Seaman, Director, MATC Child Care Services Site Criteria Fulltime (FT) teaching staff Parttime (PT) teaching staff No. of classrooms (See note) No. of student children regularly enrolled No. of staff/faculty children regularly enrolled No. of community children regularly enrolled No. of Occasional Use^ student children enrolled No. of Occasional Use^ staff/faculty enrolled No. of Occasional Use^ community children enrolled No. of student child requests for January 2012 No. of staff/faculty child requests for January 2012 No. of community child requests for January 2012 No. of student teachers assigned Fall 2011(12) Mequon Milwaukee Oak Creek West Allis Total 4 2 4 15 3 1 7 1 0 8 0 0 11 10 8 6 64 3 1 9 0 2 10 0 0 21 4 4 4 58 1 0 12 1 0 9 0 0 11 4 3 4 30 1 1 4 0 1 3 0 0 11 22 17 18 167 8 3 32 2 3 30 0 0 54 ^ Occasional Use applies to school‐age child care that is offered on public/parochial school closure days or when parents who utilize other child care providers need care when their regular providers are unable to meet their needs. Occasional Use care is sold on a space‐available, daily basis. Student Teacher Hours Summer‐‐Milwaukee Campus Center (in hours) Fall‐‐All Campus Centers (in hours) FY11 FY12 864 3816 1248 3417 Difference Percentage 384 ‐399 44.44% ‐10.46% Additional Information CCAMPIS: The current grant runs through 9/30/14; services include 1:1 conferencing for student parents; extra child care hours for tutoring or study time; parent education and referrals. Regular, daily child care enrollment has declined at all locations over the Fall 2010 (11) numbers, albeit minimally at some locations. Numbers and percentages of decrease are as follows: Mequon: Headcount ‐2 (‐9.52%) Milwaukee: Headcount ‐7 (‐9.33%) Oak Creek: Headcount ‐2 (‐3.28%) West Allis: Headcount ‐4 (‐11.11%) The number of families on Wisconsin Shares funding has remained stable, but with decreased authorization hours. Most eligible parents have attendance‐based authorizations which means parents have to pay for hours when their children do not attend. (In the past, more of our student parents received enrollment‐based authorizations which meant the State would pay for absences.) Student parents use their Financial Aid monies to cover any unmet balances. Student parents on Food Shares continue to be referred to the MATC PACE program to expedite their applications for child care funding. PACE program personnel have been extremely helpful in assisting our student parents with navigating the social service system. All of the MATC centers have been awarded the State of Wisconsin's 5‐Star rating under the YOUNGSTAR child care rating system. A 5‐Star rating is the highest and is awarded to group child care centers who are accredited by the National Association for the Education of Young Children (NAEYC). Because of the 5‐Star rating and the national accreditation of each site, the reimbursement rate for all children covered by Wisconsin Shares (state) funding increases by 10%.