MATC Vision
MATC is a premier, comprehensive technical college that provides
excellence in education to enrich, empower and transform lives
in our community
March 23, 2012
NOTICE TO RESIDENTS OF THE MILWAUKEE AREA
TECHNICAL COLLEGE DISTRICT, WISCONSIN
A regular open meeting* of the MILWAUKEE AREA TECHNICAL COLLEGE
DISTRICT BOARD, WISCONSIN, will be held in the BOARD ROOM, ROOM
M210, of MILWAUKEE AREA TECHNICAL COLLEGE, 700 WEST STATE
STREET, MILWAUKEE, WISCONSIN, on TUESDAY, MARCH 27, 2012, beginning at
5:00 P.M. The agenda** for said meeting is presented as follows:
A.
Roll Call
B.
Compliance with the Open Meetings Law
C.
Approval of Minutes
C-1
Regular Board Meeting: February 28, 2012
D.
Comments from the Public
E.
Approval of Consent Agenda Items
FPO-2
Board Bills List – February 2012
By Check Number
By Payee
Checks Exceeding $2,500
Channels 10/36
Voided Checks
Student Activities
FPO-3
Financial Report – February 2012
FPO-4
Human Resources Report
FPO-5
Procurement Report
I.
External Contracts
None.
II.
Procurements
Advertising Expenditures for Milwaukee Public TV
February
March
April
Actual
Estimated
Estimated
$0.00
$12,001.56
$23,125.00
Advertising Expenditures for MATC
February
March
April
Actual
Estimated
Estimated
$4,223.44
$53,005.68
$3,277.01
Minority Media Percentage was 0%
Minority Media Percentage is 10-12%
Minority Media Percentage is 10-12%
Minority Media Percentage was 100%
Minority Media Percentage is 10-12%
Minority Media Percentage is 10-12%
PaperThin Content Management System and Cloud Server
Paperthin, Inc.
Quincy, MA.
$64,000
Upgrade MPTV Digital Archive Unit
Spectra Logic Corp
Boulder, CO.
$85, 306.45
III.
Contracts for Services
None.
IV.
Construction Contracts
V.
Lease Agreements
None.
None.
F.
Chairperson’s Report
G.
President’s Report
H.
Student Government Report
I.
Legislative Matters Report
J.
Public Television Committee Report
2
K.
Education, Services, and Institutional Relations Committee Report
L.
Finance, Personnel, and Operations Committee Report
Action Items
FPO-6
Resolution (F0051-03-12) Authorizing the Sale of $1,500,000 General
Obligation Promissory Notes, Series 2011-2012H of Milwaukee Area
Technical College District, Wisconsin
FPO-7
Resolution (F0052-03-12) Authorizing the Issuance of $1,500,000
General Obligation Promissory Notes, Series 2011-2012I of Milwaukee
Area Technical College District, Wisconsin
FPO-8
Resolution (F0053-03-12) to Approve FY2011-2012 Budget Modification
Policy Reviews
FPO-9
Policy C0505, Nonrepresented Employee Contracts: Coverage, And
Nonrenewal Process
FPO-10
Policy C0508, Nonrepresented Employee Contracts: Coverage, Salary
Structure, Layoff Process
FPO-11
Policy C0701, Reporting Fraud/Unethical Conduct and Investigation
(“Whistleblower”)
Discussion Item
L-1
Higher Learning Commission - Financial Composite Index
Information Item
FPO-13
M.
N.
Milwaukee Area Technical College Budget Variance Report Eight Months
Ending February 29, 2012, FY2011-2012
Miscellaneous Items
1.
Communications and Petitions
2.
Information Items
Old Business/New Business
1.
Future Agenda Items
2.
Date of Next Meeting:
Tuesday, April 17, 2012, 5:00 p.m., Regular Board Meeting,
Downtown Milwaukee Campus, Board Room (M210)
3
*
This meeting may be conducted in part by telephone. Telephone speakers will be
available to allow the public to hear those parts of the proceedings that are open to the
public.
**
Action may be taken on any agenda item, whether designated as an action
item or not. Agenda items may be moved into Closed Session for discussion
when it becomes apparent that a Closed Session is appropriate under Section
19.85 of the Wisconsin Statutes. The board may return into Open Session to
take action on any item discussed in Closed Session.
Reasonable accommodations are available through the ADA Office for individuals who need assistance.
Please call 414-297-6610 to schedule services at least 48 hours prior to the meeting.
4
C-1
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT BOARD
MILWAUKEE, WISCONSIN
FEBRUARY 28, 2012
CALL TO ORDER
The regular monthly meeting of the Milwaukee Area Technical
College District Board was held in Open Session on Tuesday,
February 28, 2012, and called to order by Chairperson Holmes at
5:00 p.m. in the Board Room, Room M210, at the Downtown
Milwaukee Campus of Milwaukee Area Technical College.
ITEM A.
ROLL CALL
Present:
Lauren Baker; Peter G. Earle; Melanie C. Holmes;
Michael G. Katz (via teleconference); Thomas A.
Michalski (via teleconference); Richard F. Monroe;
Fred Royal, Jr.; and Bobbie R. Webber.
Excused:
Ann Wilson.
ITEM B.
COMPLIANCE WITH THE OPEN MEETINGS LAW
Discussion
Chairperson Holmes indicated that proper notice of the meeting had
been given in compliance with the Wisconsin Open Meetings Law.
ITEM C.
APPROVAL OF MINUTES
C-1
Regular Board Meeting: January 24, 2012
Motion
It was moved by Mr. Webber, seconded by Mr. Royal, to approve minutes
of the Regular Board Meeting: January 24, 2012.
Action
Motion approved.
ITEM D.
COMMENTS FROM THE PUBLIC
Mr. Jim Carpenter, faculty member, invited board members to
participate in the Green Energy Summit.
Milwaukee Area Technical College District Board
February 28, 2012
Page 2
ITEM E.
APPROVAL OF CONSENT AGENDA ITEMS
FPO-2
FPO-3
FPO-4
FPO-5
FPO-6
Bills – January 2012
Financial Report – January 2012
Human Resources Report
Quarterly Affirmative Action Report
Procurement Report
Motion
It was moved by Dr. Monroe, seconded by Mr. Royal, to approve the
Consent Agenda.
Action
Motion approved.
ITEM F.
CHAIRPERSON’S REPORT
Discussion
Chairperson Holmes:
• Reported that Ms. Baker; Mr. Royal; Ms. Wilson; Dr. Michael L.
Burke, president; Attorney Janice M. Falkenberg, vice president,
Legal; Mr. Tim J. Elverman, lobbyist, Hubbard, Wilson &
Zelenkova Government Relations; and she had participated in the
Association of Community College Trustees Legislative
Conference.
• Stated that the board supported Mr. Royal’s candidacy for the
position of secretary/treasurer of the Wisconsin Technical College
District Boards Association.
• Requested that a board member volunteer to serve as the
college’s representative on the Social Development Commission
board.
• Congratulated Mr. Royal and Mr. Webber, who were honored at
the Black Excellence Awards ceremony, along with Mr. Everett
Marshburn, Milwaukee Public Television.
• Congratulated Ms. Baker, who will receive the Distinguished
Service Award at the college’s Apprenticeship Banquet.
• Stated that Ms. Baker was recognized in an article in The
Business Journal.
• Reminded the board of the spring retreat on Saturday, March 3.
Milwaukee Area Technical College District Board
February 28, 2012
Page 3
CHAIRPERSON’S REPORT continued
F-1
MATC Foundation Report
Discussion
Dr. Monroe gave highlights of the February 28, 2012, MATC
Foundation board meeting:
• Mr. Dean Muller, vice president, Morgan Stanley Smith Barney,
joined the board.
• Dr. Burke presented an update on the Completion Challenge.
• Campaigns were being planned to leverage the challenge grant
from Johnson Controls Foundation.
• Meetings will be scheduled with leaders of the top employers of
the college’s graduates.
• The Partners in Excellence event will be held on March 28, 2012.
ITEM G.
PRESIDENT’S REPORT
Discussion
Dr. Burke reported:
• The college held its first MATC Day on February 16 for faculty and
staff.
• He had hosted the inaugural meetings of the President’s Brown
Bag Book Club.
• He had hosted a display from the Black Holocaust Museum.
• Evonne B. Carter, Ph.D., interim vice president, Oak Creek
Campus, and he had welcomed Tanzanian Ambassador Maajar
on a tour of ECAM.
• He had participated in a welcome back gathering with the
college’s Native American students.
• He had participated in the Social Development Commission’s
Celebrity Chef event.
• Board members were invited to the MATC Foundation Partners in
Excellence event on March 28, 2012, and to a meet-and-greet
with Dr. Michel Eric Dyson, keynote speaker at the Black Student
Union’s Annual Soul Food Dinner on Friday, March 2, 2012.
Milwaukee Area Technical College District Board
February 28, 2012
Page 4
ITEM H.
STUDENT GOVERNMENT REPORT
Discussion
Ms. Jennifer Staab reported:
• Funding had been approved:
o Future Hospitality Managers Association – $2,000.
o Sigma Phi Sigma – $1,000.
o Association of Information Technology Professionals – $1,500.
• Student Interpreters for Growth and Networking has been
recognized as a new association.
• Ms. Carrie Schoner, manager, Food Services, and Dr. Rich
Busalacchi, associate dean, Hospitality programs, made a
presentation on efforts to improve food service.
• The UPass program would be available to summer session
students with three or more credits.
• Complaint procedure and possible backlash from students and/or
staff members.
• Events: Murder Mystery Dinner and Wisconsin Student
Government Conference.
ITEM I.
LEGISLATIVE MATTERS REPORT
Discussion
Ms. Baker gave highlights of the February 24, 2012, Legislative Task
Force Committee meeting:
• Federal Issues
o 2013 Federal Budget.
o Association of Community College Trustees National Legislative
Summit.
• State Issues
o SB275 and AB353, Legislation Changing the Makeup of
Technical College Boards.
o First elections held requiring photo identification.
o SB383 and AB487, Legislation Requiring a Bachelor’s Degree
for Anesthesiologist Assistant Licensure.
ITEM J.
PUBLIC TELEVISION COMMITTEE REPORT
Discussion
Dr. Monroe gave highlights of the February 21, 2012, Public
Television Committee meeting.
Milwaukee Area Technical College District Board
February 28, 2012
Page 5
ITEM K.
EDUCATION, SERVICES, AND INSTITUTIONAL RELATIONS
COMMITTEE REPORT
Discussion
Ms. Baker gave highlights of the February 20, 2012, Education,
Services, and Institutional Relations Committee meeting.
Discussion Item
ESIR-6
Dashboard Indicators
Discussion
Dr. Thomas Pilarzyk, director, Institutional Research and Strategic
Planning, presented the quarterly Dashboard Indicators. Board
members engaged in a discussion regarding offering summer classes
to help retain students.
ITEM L.
FINANCE, PERSONNEL AND OPERATIONS COMMITTEE
REPORT
Action Items
FPO-7
Resolution (F0048-02-12) Authorizing the Sale of
$1,500,000 General Obligation Promissory Notes,
Series 2011-2012(G) of Milwaukee Area Technical
College District, Wisconsin
Discussion
Ms. Tanya Morris, Robert W. Baird & Co. Incorporated, distributed
and reviewed the Final Pricing Summary for the $1,500,000 General
Obligation Promissory Notes, Series 2011-2012(G).
Motion
It was moved by Mr. Royal, seconded by Dr. Monroe, to approve
Resolution (F0048-02-12) Authorizing the Sale of $1,500,000 General
Obligation Promissory Notes, Series 2011-2012(G) of Milwaukee
Area Technical College District, Wisconsin.
Action
Motion approved, the roll call vote being as follows:
Ayes:
Baker, Earle, Katz, Michalski, Monroe, Royal, Webber, and
Holmes – 8.
Noes:
None.
Milwaukee Area Technical College District Board
February 28, 2012
Page 6
FINANCE, PERSONNEL AND OPERATIONS COMMITTEE
REPORT continued
FPO-8
Resolution (F0049-02-12) Authorizing the Issuance of
$1,500,000 General Obligation Promissory Notes,
Series 2011-2012(H) of Milwaukee Area Technical
College District, Wisconsin
Motion
It was moved by Mr. Royal, seconded by Mr. Michalski, to approve
Resolution (F0049-02-12) Authorizing the Issuance of $1,500,000
General Obligation Promissory Notes, Series 2011-2012(H) of
Milwaukee Area Technical College District, Wisconsin.
Action
Motion approved, the roll call vote being as follows:
Ayes:
Earle, Katz, Michalski, Monroe, Royal, Webber, Baker, and
Holmes – 8.
Noes:
None.
FPO-9
Resolution (F0050-12-12) to Revise Fiscal Year 20112012 Renovation/Remodeling (Capital) Projects
Discussion
James E. Williams, CPA, Ed.D., vice president, Finance, reviewed the
revisions to the Fiscal Year 2011-2012 Renovation/Remodeling
(Capital) Projects.
Motion
It was moved by Mr. Royal, seconded by Mr. Webber, to approve
Resolution (F0050-12-12) to Revise Fiscal Year 2011-2012
Renovation/Remodeling (Capital) Projects.
Action
Motion approved.
FPO-10 Building Trades Pay Adjustment
Motion
It was moved by Mr. Royal, seconded by Mr. Webber, to approve the
Building Trades Pay Adjustment.
Action
Motion approved.
Milwaukee Area Technical College District Board
February 28, 2012
Page 7
FINANCE, PERSONNEL AND OPERATIONS COMMITTEE
REPORT continued
Discussion Items
FPO-11 Milwaukee Area Technical College Preliminary FY20122013 Budget Planning Strategies and Assumptions
Discussion
Dr. Williams reported that the Budget Committee and the President’s
Cabinet were developing the budget. He reviewed strategies for
closing the $9.4 million gap.
L-1
Discussion
Advisory Audit Committee Report
Mr. Jeff Mueller, CPA, Titus, distributed and reviewed a summary
report on P-Card Fraud and Student Fund audits.
Information Items
FPO-12 Budget Variance Report Seven Months Year-to-Date
Ended January 31, 2012, FY2011-2012
Discussion
Mr. Royal presented the Budget Variance Report, Seven Months
Year-to-Date Ended January 31, 2012, FY2011-2012.
FPO-13 Semi-Annual MEC Review
Discussion
Mr. Royal presented the Semi-Annual MEC Review.
ITEM M.
MISCELLANEOUS ITEMS
1. Communications and Petitions
None.
2.
Information Items
None.
Milwaukee Area Technical College District Board
February 28, 2012
Page 8
ITEM N.
OLD BUSINESS/NEW BUSINESS
1.
Future Agenda Items
None.
2.
Date of Next Meeting
Tuesday, March 27, 2012, 5:00 p.m., Regular Board Meeting,
Downtown Milwaukee Campus, Board Room (M210).
Adjournment
The meeting adjourned at 6:24 p.m.
Respectfully submitted,
Thomas A. Michalski
Secretary
Attachment FPO - 2
BOARD BILLS LIST
The following bills are to be presented for approval at the meeting of the Milwaukee Area
Technical College District Board, State of Wisconsin, to be held on 03-27-12.
Check No.
Company
For
Amount
BILLS PAYABLE RECAPITULATION
Month of February 2012
Payments for encumbrances and monthly expenditures were made for the following funds:
General Fund
Special Revenue Fund-Operational
Special Revenue Fund-Non Aidable
Enterprise Fund
Capital Projects Fund
Debt Service Fund
Internal Service Fund
Public Television Fund
Total Expenditures
5,616,599.260
31,390.400
29,260.740
606,731.800
1,438,779.850
145,412.880
2,683,503.520
185,600.750
$
Secretary
Chair
Page 1
10,737,279
BOARD BILLS LIST
The following bills are to be presented for approval at the meeting of the Milwaukee Area
Technical College District Board, State of Wisconsin, to be held on 03-27-12
Bank Transfer Payments
February 2012
Humana Health and Dental Insurance Claims
$
-
Humana Health and Dental Insurance Premiums
$ 1,263,434.79
UMR Health Insurance Claims
$
745,876.22
M & I Investment Management Fees
$
49.44
Bank Service Charges
$
597.89
Merchant Service Credit Card Fees
$
39,010.00
Wisconsin Retirement System
$ 1,125,176.73
OPEB Trust Transfers
$
Federal Payroll Tax
$ 2,556,837.90
State Payroll Tax
$
475,120.42
State, County, and Stadium Sales Tax
$
157,073.86
-
Debt Service Fund Wire Payments
February 2012
General Obligation Debt Series
Interest
N/A
Page 1
Principal
Attachment FPO - 3
Financial Report
MILWAUKEE AREA TECHNICAL COLLEGE
DEPOSITS AND INVESTMENTS
FOR THE MONTH OF FEBRUARY 2012
AMOUNT
MARSHAL & ILSLEY BANK ACCOUNTS
18,172
ALLOCATION RATE OF
%
RETURN
0.01%
0.10%
.
J P MORGAN CHASE BANK ACCOUNTS
123,515,510
CERTIFICATES OF DEPOSIT
WISCONSIN LOCAL GOVERNMENT INVESTMENT POO
99.51%
0.15%
-
0.00%
0.00%
1,501
0.00%
0.14%
593,233
124,128,416
0.48%
100%
0.01%
M&I INVESTMENT MANAGEMENT CORPORATION:
COMMERCIAL PAPER
SHORT TERM CORPORATE BONDS
GOVERNMENT OBLIGATIONS FUND
USA TREASURY BILLS
USA TREASURY NOTES
593,233
-
CASHFLOW -- ALL FUNDS
Fiscal Year 2012
140.00
120.00
Millions
100.00
80.00
60.00
40.00
20.00
-
FY10-11 ACTUAL
FY11-12 PROJECTED
FY11-12 ACTUAL
SHEET-ALL
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
FY10-11
ACTUAL
89.70
100.61
107.29
95.92
82.72
49.12
112.30
122.46
112.28
123.43
110.22
96.78
FY11-12
FY11-12
PROJECTED ACTUAL
89.31
89.45
95.91
95.41
99.89
99.36
91.19
93.39
74.73
77.53
43.54
44.02
110.53
111.08
121.55
124.13
87.73
94.11
79.78
57.47
Page 1
CASHFLOW -- OPERATING FUNDS
Fiscal Year 2012
80
70
60
Millions
50
40
30
20
10
0
FY10-11 ACTUAL
FY11-12 PROJECTED
FY11-12 ACTUAL
SHEET-OP FUNDS
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
FY10-11
ACTUAL
44.80
53.20
48.20
40.27
29.27
14.36
63.50
70.18
60.62
68.46
55.55
52.62
FY11-12
FY11-12
PROJECTED
ACTUAL
48.166
48.28
53.055
52.23
38.76
38.44
31.417
33.54
17.984
20.56
6
6.09
58.53
58.71
64.95
67.13
50.2
55.9
41.9
35.8
Page 1
CASHFLOW -- CAPITAL PROJECTS FUND
Fiscal Year 2012
40.00
35.00
30.00
Millions
25.00
20.00
15.00
10.00
5.00
-
FY10-11 ACTUAL
FY11-12 PROJECTED
FY11-12 ACTUAL
SHEET-CAP FUNDS
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
FY10-11
ACTUAL
27.60
26.33
36.86
33.13
31.92
30.93
28.80
27.27
26.02
27.25
27.28
26.43
FY11-12
FY11-12
PROJECTED ACTUAL
22.60
22.62
20.29
20.63
37.30
37.57
35.69
35.90
34.71
34.83
34.00
34.20
32.00
32.35
31.00
31.12
11.53
10.11
9.18
6.67
Page 1
CASHFLOW -- DEBT SERVICE FUND
Fiscal Year 2012
35.00
30.00
Axis Title
25.00
20.00
FY10-11 ACTUAL
15.00
FY11-12 PROJECTED
FY11-12 ACTUAL
10.00
5.00
-
SHEET-DEBT SERV
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
FY10-11
ACTUAL
17.30
21.08
22.23
22.52
21.54
3.83
20.00
25.01
25.64
27.72
27.40
17.73
FY11-12
PROJECTED
18.54
22.56
23.83
24.08
22.04
3.54
20.00
25.60
26.00
28.10
28.70
15.00
FY11-12
ACTUAL
18.55
22.55
23.36
23.95
22.14
3.73
20.02
25.88
Page 1
Attachment FPO - 4
matc
HUMAN RESOURCES REPORT
March 2012
Forty-six transactions are included in the report for February.
Appointments
Fifteen appointments occurred during the reporting period, one of which is a faculty
appointment and fourteen of which are staff appointments. Included in the faculty
appointments is one part-time regular faculty. Included in the staff appointments are
three full-time regular staff, one full-time funded staff, two part-time casual staff, four
part-time limited term staff, one part-time funded staff and three part-time regular staff.
Seven males and eight females comprise the appointments. Represented in that total
are one black female, two black males, one Hispanic female and two Asian females.
Fiscal year-to-date, total appointments are three-hundred-three. Included in that total
are one-hundred-twenty-nine males (42.6%) and one-hundred-seventy-four females
(57.4%). Minority hires total one-hundred-two (33.7%), including sixty-three black
(20.8%), twenty-seven Hispanic (8.9%), seven Asian (2.3%) and five Native American
(1.7%).
This Month
Year-to-date
YTD Percent
White
Male Female
5
4
94
107
66.3%
Black
Male Female
2
1
24
39
20.8%
Hispanic
Male Female
0
1
8
19
8.9%
Asian
Male Female
0
2
1
6
2.3%
Native
American
Male Female
0
0
2
3
1.7%
Total
Male
Female
7
8
129
174
42.6%
57.4%
Changes in Status
The twenty-one changes in status during this reporting period represent three transfers,
five limited term assignments, four part-time to full-time movements, three promotions
and six sabbaticals. Thirteen females and eight males comprise the changes in status.
Included in that total are four black females, one black male, two Hispanic males, three
Hispanic females and one Asian female.
Separations
The ten separations represent seven voluntary terminations and three voluntary
terminations – retirement eligible. Four males and six females comprise the
separations. Included in that total are one black male and one Hispanic female.
TRANSACTION SUMMARY REPORT
FOR
FEBRUARY 2012
APPOINTMENTS
CHANGES IN
STATUS
SEPARATIONS
BUSINESS
0
2
1
3
HEALTH SCIENCES
0
1
0
1
LIBERAL ARTS & SCIENCES
0
2 (1)
2
4 (1)
MEDIA & CREATIVE ARTS
0
0
0
0
PRE-COLLEGE
1 (1)
1 (1)
1
3 (2)
TECHNOLGY & APPLIED
1 (1)
0
1
2 (1)
7 (2)
4 (1)
1
12 (3)
DISTRICT ADMINISTRATION
0
1 (1)
0
1 (1)
EMPLOYEE AND LEGAL
0
0
2 (1)
2 (1)
1 (1)
2 (2)
1
4 (3)
INFORMATION TECHNOLOGY
0
0
0
0
PUBLIC TELEVISION
2
0
0
2
STUDENT SERVICES
3 (1)
8 (5)
1 (1)
12 (7)
0
0
0
0
15 (6)
21 (11)
10 (2)
46 (19)
DIVISION OR SCHOOL
**AA
TOTAL
SCIENCES
ACADEMIC SERVICES
SERVICES
FINANCE
WORKFORCE & ECONOMIC
DEVELOPMENT
TOTALS BY CATEGORY
TOTAL TRANSACTIONS FOR THE MONTH
**Affirmative Action totals in parentheses.
46 (19)
Non-represented Salary Schedule
Effective July 1, 2011
Exempt
Salary
Grade
Title
Minimum
Mid-Point
Maximum
917
916
915
914
913
912
911
Vice President
Associate Vice President, Dean
Associate Dean, Director
Assistant Dean, Manager
Coordinator
Senior Specialist, Supervisor
Specialist
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Salary
Grade
Title
Minimum
Mid-Point
Maximum
904
903
902
901
Senior Technician
Administrative Specialist
Assistant
Aide
$
$
$
$
$
$
$
$
$
$
$
$
127,453
88,670
78,547
63,108
55,505
45,851
41,025
164,347
119,909
106,510
85,576
75,264
62,174
55,629
201,240
151,148
134,472
108,043
95,022
78,496
70,232
Non-Exempt
43,591
37,906
32,961
23,870
59,112
51,399
44,696
32,366
74,631
64,891
56,429
40,863
Human Resources Report
March 2012
Appointments
Employee Status
Job Title
Type of
Transaction
Start Date End Date Salary
Education
Ka L. Xiong
Part-Time Funded
Office Associate, Bilingual Hmong
New
03/12/12
06/30/12 $16.0585/Hour
B.A., Ottawa University
Daniel T. Pitts
Part-Time Regular
Instructor, Sustainable Facilities (part-time)
Replacement
02/27/12
$41.9629/Hour
B.S., Milwaukee School of Engineering
Academic Services
Thomas P. Behrendt
Jean M. Dean
William S. McMurtrey
Stephanie Rawson
Ryan S. Schoenike
Latrece Shelton
Michael J. Wilson
Part-Time Casual
Part-Time Regular
Part-Time Limited Term
Full-Time Funded
Part-Time Casual
Part-Time Limited Term
Part-Time Limited Term
Tutor
Educational Assistant, English/Writing
Student Services Specialist, Tutoring
Office Specialist, PACE
Tutor
Educational Assistant, Tutoring Services
Educational Assistant, Tutoring Services
Replacement
Replacement
New
Replacement
Replacement
New
New
02/27/12
03/08/12
03/05/12
02/28/12
02/24/12
02/29/12
03/07/12
06/30/12
06/30/12
04/15/12
12/31/12
06/30/12
04/11/12
04/18/12
$9.00/Hour
$24.4941/Hour
$27.9609/Hour
$21.9619/Hour
$10.00/Hour
$24.4941/Hour
$24.4941/Hour
High school graduate
M.A., UW-Milwaukee
M.A., UW-Milwaukee
B.S., UW-Whitewater
A.A.S., MATC
M.B.A., Cardinal Stritch University
High school graduate
District Administration
None
Employee & Legal Services
None
Finance
Norma I. Abrego
Part-Time Regular
Child Development Specialist
Replacement
04/02/12
06/30/12 $19.7028/Hour
Information Technology
None
Public Television
Justin E. Migliano
Scott E. Pfeifer
Full-Time Regular
Full-Time Regular
TV Production Specialist II
TV Engineer
Replacement
Replacement
04/16/12
03/05/12
$24.9148/Hour
$29.3116/Hour
Student Services
Kipi L. Guentner
Cathleen Kay B. Ruivivar
Janel M. Rutkowski
Part-Time Regular
Full-Time Regular
Part-Time Limited Term
Sign Language Interpreter
Word Processing Technician, Enrollment
Disability Specialist
Replacement
Replacement
Replacement
01/18/12
03/26/12
02/21/12
06/29/12 $27.50/Hour
$20.6072/Hour
05/18/12 $24.4941/Hour
Workforce & Economic Development
None
Division or School
Employee Name
Business
None
Health Sciences
None
Liberal Arts & Sciences
None
Media & Creative Arts
None
Pre-College
Technology & Applied Sciences
High school graduate
A.A.S., MATC
A.A.S., MATC
A.A.S., MATC
High school graduate
B.S., Upper Iowa University
Human Resources Report
March 2012
Changes In Status
Type of
Transaction
Start Date End Date
Salary
Division or School
Employee Name
Personnel Action
Job Title
Business
John F. Reiss
Roger W. Sands
Sabbatical
Sabbatical
Instructor, Culinary Arts
Instructor, Accounting
08/21/12
08/21/12
05/21/13
05/21/13
Health Sciences
James R. Rice
Sabbatical
Instructor, Nursing
08/21/12
05/21/13
Liberal Arts & Sciences
Christine M. Manion
Paul B. Muirhead
Sabbatical
Sabbatical
Instructor, English
Instructor, Foreign Language
08/21/12
08/21/12
05/21/13
05/21/13
Media & Creative Arts
None
Pre-College
Tennita L. Magee
Limited Term Assignment
From Educational Assistant to Student Services Specialist
New
02/23/12
03/30/12
From $36.0671 to $38.2347/Hour
Technology & Applied Sciences
None
Academic Services
Roxanne M. Dunkelberger
Limited Term Assignment
New
03/05/12
04/13/12
From $24.4941 to $27.9609/Hour
Kimberly L. Milligan
Timothy Pemberton
Joanne P. Strickler
Limited Term Assignment
Limited Term Assignment
Limited Term Assignment
From Educational Assistant, Program Improvement, Academic Affairs
to Student Services Specialist, Tutoring Services
From Tutor to Educational Assistant, Tutoring Services
From Tutor to Educational Assistant, Tutoring Services
From Tutor to Educational Assistant, Tutoring Services
New
New
New
03/06/12
03/08/12
03/08/12
04/13/12
04/19/12
04/19/12
From $10.00 to $24.4941/Hour
From $10.00 to $24.4941/Hour
From $10.00 to $24.4941/Hour
District Administration
Cecilia Higa-Lehman
Part-time to Full-Time; Transfer
From Word Processing Associate, Enrollment Services, Milwaukee
to Word Processing Associate, District Administration, Mequon
Replacement
03/07/12
Remains the same
Employee & Legal Services
None
Finance
Donna M. Rankins
Tanya M. Wiedenhoeft
Promotion
Part-Time to Full-Time
From Building Services Associate to Building Services Assistant
Word Processing Assistant, Mailroom
Replacement
Replacement
03/29/12
03/12/12
From $19.4353 to $20.1666/Hour
Remains the same
Information Technology
None
Public Television
None
Student Services
Carlos A. Aranda
Transfer
03/01/12
Promotion; Transfer
Replacement
02/23/12
Anna Marie Busalacchi
Part-Time to Full-Time; Promotion
Replacement
03/29/12
Vicki L. Johnson
Leticia Lopez
Sabbatical
Transfer
Replacement
08/21/12
03/06/12
Dorothea A. Macon
Transfer
Replacement
03/01/12
Remains the same
Kerry D. Moore
Part-Time to Full-Time; Promotion
New
03/29/12
From $16.0585 to $21.9619/Hour
Erik D. Riley
Promotion; Transfer
From Student Services Specialist, Counseling
to Student Services Specialist, Advising
From Tutor, Tutoring Services
to Educational Assistant, Math, Academic Support Centers, Mequon
From Word Processing Associate, Enrollment Services, Oak Creek
to Word Processing Technician, Enrollment Services, Milwaukee
Sign Language Interpreter
From Word Processing Technician, Pre-College
to Word Processing Technician, Welcome Center
From Student Services Specialist, Recruiting
to Student Services Specialist, Advising
From Word Processing Associate, Admissions
to Word Processing Specialist, Enrollment Services
From Word Processing Specialist, Enrollment Services, Milwaukee
to Customer Service Representative, Oak Creek
Replacement
Karl R. Braun
Replacement
03/20/12
From $26.3207 to $27.0059/Hour
Workforce & Economic Development
None
Remains the same
05/21/12
From $10.00 to $24.4941/Hour
From $16.5755 to $20.6072/Hour
05/21/13
Remains the same
Human Resources Report
March 2012
Separations
Division or School
Employee Name
Ending Reason
Job Title
Effective
Date
Business
Barbara A. Gehrke
Voluntary Termination - Retirement Eligible
Word Processing Assistant, Mequon
05/31/12
Health Sciences
None
Liberal Arts & Sciences
Thomas E. Kusz
Terrance R. Reynolds
Voluntary Termination - Retirement Eligible
Voluntary Termination
Instructor, History, Oak Creek
Instructor, Emergency Medical Services (part-time)
03/27/12
05/02/12
Media & Creative Arts
None
Pre-College
Kay L. Rollings
Voluntary Termination
Instructor, Reading - CT (part-time)
12/21/11
Technology & Applied Sciences
Gillian Kemper
Voluntary Termination - Retirement Eligible
Instructor, Interior Design, Mequon
05/21/12
Academic Services
Matthew J. Kawa
Voluntary Termination
Librarian
03/08/12
District Administration
None
Employee & Legal Services
Julia Cole
Megan M. Rosa
Voluntary Termination
Voluntary Termination
Public Safety Specialist
Public Safety Specialist
03/05/12
03/18/12
Finance
Leslie Hundt
Voluntary Termination
Coordinator, Child Development Center, West Allis
02/27/12
Information Technology
None
Public Television
None
Student Services
Daryl O. Bonner, Jr.
Voluntary Termination
Customer Service Representative, Welcome Center
02/27/12
Workforce & Economic Development
None
Attachment FPO – 5
PROCUREMENT REPORT
March, 2012
The Procurement report consists of:
• Part I
External Contracts
• Part II
Procurements
• Part III
Contracts for Services
• Part IV
Construction Contracts
• Part V
Lease Agreements
Each month the board approves contracts, procurements and services related to the operation of
the College. The current items for board approval are:
I.
External Contracts
None
II.
Procurements
1.
Advertising Expenditures for Milwaukee Public TV
February
March
April
III.
Actual
Estimated
Estimated
$0.00
$12,001.56
$23,125.00
Minority Media Percentage was 0%
Minority Media Percentage is 10-12%
Minority Media Percentage is 10-12%
$4,223.44
$53,005.68
$3,277.01
Minority Media Percentage was 100%
Minority Media Percentage is 10-12%
Minority Media Percentage is 10-12%
2.
Advertising Expenditures for MATC
3.
PaperThin Content Management System and Cloud Server
Paperthin, Inc.
Quincy, MA.
$64,000
4.
Upgrade MPTV Digital Archive Unit
February
March
April
Actual
Estimated
Estimated
Spectra Logic Corp
Boulder, CO.
$85, 306.45
Contracts for Services
None
1
IV.
Construction Contracts
None
V.
Lease Agreements
None
2
Part II: PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Background Information
Advertising and publicity expenditures are coordinated through an advertising/media firm. T he
advertising firm was selected through a f ormal request for proposal process. The advertising
agency manages production and media placement. Channels 10/36 station media expenses were
submitted for review to the Public Television Committee and are herewith submitted to the Finance,
Personnel and Operations Committee for review and for presentation to the Board.
College and station media purchases are executed through Eichenbaum & Associates, Milwaukee,
WI which receives a c ommission for its placements. C hannel 10/36 advertising and publicity
services placed in February 2012 plus estimates for March 2012 and April 2012 are listed below
and in the attachments.
February 2012
Actual advertising expenditures
Minority Media percentage was 0%
$0.00
March 2012
Advertising estimates
Minority Media percent target is 10-12%
$12,001.56
April 2012
Advertising estimates
Minority Media percent target is 10-12%
$23,125.00
Detailed information by month is attached, along with a fiscal year summary page.
3
Part II: PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Detail page for February Actual
Milwaukee Public TV
Media
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
February, 2012 Actual
Advertising Objectives:
Media Budget:
$0.00
Online
Out-of-Home
Print
Radio
Direct Mail
Target Minority Owned Media Percentage: 10-12% of media
cost
Hispanic-Owned
African American-Owned
4
PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Detail page for March Estimate
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
Milwaukee Public TV Media
March, 2012 Estimate
Advertising Objectives:
Pledge
Media Budget:
$12,001.56
Online
Out-of-Home
Print
Radio
Pledge
$12,001.56
Direct Mail
Target Minority Owned Media Percentage: 10-12% of media
cost
Hispanic-Owned
WJTI-AM $731.36
African American-Owned
WLDB-FM $943.50
WMCS-AM $37.93
5
14%
$1,712.79
Part II: PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Detail page for April Estimate
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
Milwaukee Public TV Media
April, 2012 Estimate
Advertising Objectives:
2012 Auction
Media Budget:
$23,125.00
Online
Out-of-Home
2012 Auction (Digital Boards)
$3,125.00
Print
Radio
2012 Auction
$20,000.00
Direct Mail
Target Minority Owned Media Percentage: 10-12% of media
cost
Hispanic-Owned
WJTI-AM $1,200
African American-Owned
WLDB-FM $1,600
6
12%
$2,800.00
Part II: PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Monthly Actual
Milwaukee Public Television
Media
EICHENBAUM / ASSOCIATES
MINORITY SPENDING
REPORTS
219 North Milwaukee Street
Milwaukee, WI
53202
P: 414.225.0011 / F:
414.225.0022
FY2012: July 2011 - June 2012
(Media amounts by month billed)
AS OF 2/29/2012
TOTAL MEDIA SPENDING (ALL TARGETS)
Month
July
August
September
October
November
December
January
February
March
April
May
June
Total
Radio
$0.00
$0.00
$12,438.74
$2,493.80
$4,388.20
$16,169.65
$4,564.14
$0.00
TV
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Print
$0.00
$0.00
$0.00
$1,607.04
$803.52
$0.00
$0.00
$0.00
Outdoor
$0.00
$0.00
$0.00
$11,018.38
$3,672.80
$0.00
$2,448.53
$0.00
Online
$0.00
$0.00
$0.00
$2,013.24
$2,013.24
$0.00
$0.00
$0.00
Placed
directly
through
MPTV
$0.00
$0.00
$1,650.00
$0.00
$0.00
$600.00
$0.00
$0.00
$40,054.53
$0.00
$2,410.56
$17,139.71
$4,026.48
$2,250.00
7
Total Media
Placements
$0.00
$0.00
$14,088.74
$17,132.46
$10,877.76
$16,769.65
$7,012.67
$0.00
$65,881.28
Part II: PROCUREMENTS
Item 2: Advertising Expenditures for MATC
Background Information
Advertising and publicity expenditures are coordinated through an advertising/media firm. T he
advertising firm was selected through a formal request for proposal process. The actual placement
of the advertising is then treated as sole source procurement. The advertising agency manages
production and media placement. College media expenses are herewith submitted to the Finance,
Personnel and Operations Committee for review and for presentation to the Board.
College media purchases were executed through Eichenbaum & Associates, Milwaukee, WI which
receives a commission for placements made. MATC advertising and publicity services placed in
February 2012 plus estimates for March 2012 and April 2012 are listed below and in the
attachments.
February 2012
Advertising expenditures
Minority Media percent was 100%
$4,223.44
March 2012
Advertising estimate
Minority Media percent target is 10-12%
$53,005.68
April 2012
Advertising estimate
Minority Media percent target is 10-12%
$3,277.01
8
Part II: PROCUREMENTS
Item 2: Advertising Expenditures for MATC
Detail page for February Actual
Milwaukee Area Technical College Media
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
February, 2012 Actual
Advertising Objectives:
Print
Media Budget:
$4,223.44
Online
Out-of-Home
Print
Milwaukee Courier
Milwaukee Community Journal
Milwaukee Times
Spanish Journal
El Conquistador
$617.03
$571.33
$1,523.53
$979.41
$532.14
Radio
Television
Target Minority Media Percentage: 10-12% of media
cost
100%
E/A - Production & Marketing Services
$0.00
Total Expenditure:
9
$4,223.44
Part II: PROCUREMENTS
Item 2: Advertising Expenditures for MATC
Detail page for March Estimate
Milwaukee Area Technical College Media
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
March, 2012 Estimate
Advertising Objectives:
Out-of-Home
Print
Television
Media Budget:
$53,005.68
Online
Out-of-Home
Bulletins: 3/5/12 - 3/31/12
$20,487.89
Print
Milwaukee Community Journal
Milwaukee Times
Spanish Journal
El Conquistador
$571.33
$761.77
$652.95
$532.14
Radio
Television
March Flight
$29,999.60
Target Minority Media Percentage: 10-12% of media cost
E/A - Production & Marketing Services
5%
$0
Total Estimated Expenditure:
10
$53,005.68
Part II: PROCUREMENTS
Item 2: Advertising Expenditures for MATC
Detail page for April Estimate
Milwaukee Area Technical College
Media
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
April, 2012 Estimate
Advertising Objectives:
Out-of-Home
Print
Media Budget:
$3,277.01
Out-of-Home
Bulletins: 4/1/12
$758.82
Print
Milwaukee Times
Milwaukee Community Journal
El Conquistador
Spanish Journal
$761.77
$571.33
$532.14
$652.95
Radio
Television
Target Minority Media Percentage: 10-12% of
media cost
E/A - Production & Marketing Services
Total Estimated Expenditure:
11
77%
$0.00
$3,277.01
Part II: PROCUREMENTS
Item 2: Advertising Expenditures for MATC
Monthly Actual
Milwaukee Area Technical College Media
EICHENBAUM /
ASSOCIATES
MINORITY SPENDING
REPORTS
219 North Milwaukee Street
Milwaukee, WI
53202
P: 414.225.0011 / F:
414.225.0022
AS OF 2/29/2012
Month
July
August
September
October
November
December
January
February
March
April
May
June
Total
FY2012: July 2011 - June 2012
(Media amounts by month
billed)
TOTAL MEDIA SPENDING (ALL TARGETS)
Radio
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TV
$0.00
$0.00
$0.00
$40,006.25
$0.00
$0.00
$0.00
$0.00
Print
$0.00
$0.00
$9,668.35
$7,888.62
$1,680.78
$3,089.51
$8,758.67
$4,223.44
Outdoor
$0.00
$0.00
$0.00
$21,246.71
$0.00
$0.00
$0.00
$0.00
Online
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Placed
directly
through
MATC
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$40,006.25
$35,309.37
$21,246.71
$0.00
$0.00
12
Total Media
Placements
$0.00
$0.00
$9,668.35
$69,141.58
$1,680.78
$3,089.51
$8,758.67
$4,223.44
$96,562.33
Part II: PROCUREMENTS
Item 3: PaperThin Content Management System and Cloud Server
Background:
MATC will move its website (MATC.edu) to the CommonSpot Cloud, a virtual server that is hosted in the
Amazon Cloud. MATC is in the process of migrating its web site content to the CommonSpot Content
Server Web Content Management system. The latest version of CommonSpot CMS is hosted in the
Amazon Cloud. Combining the content management system and server hosting will provide reduced costs
though economies of scale and bundled services and capabilities to support our needs.
Sole Source – Single vendor that can supply the product completely compatible with the existing system at
MATC.
Paperthin, Inc., Quincy, MA
$64,000*
Positive action by the Board on this item will authorize the award to Paperthin Inc.
13
Part II: PROCUREMENTS
Item 4: Upgrade MPTV Digital Archive Unit
Background
The existing Digital unit bought in 2007 archives much of MPTV’s on air programming. This purchase will
upgrade the system, allowing double the capacity, improving efficiency and adding another two years of
support on the entire system.
Sole Source – Direct purchase from Spectra Logic Corp that is compatible with existing equipment.
Spectra Logic Corp., Boulder, CO
$85, 306.45*
Positive action by the Board on this item will authorize the issuance of the award to Spectra Logic Corp.
14
Attachment FPO - 6
$1,500,000.00
Milwaukee Area Technical College District, Wisconsin
General Obligation Promissory Notes, Series 2011-2012H
RESOLUTION AUTHORIZING THE SALE OF $1,500,000.00
GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2011-2012H
Resolution F0051-03-12
WHEREAS, pursuant to Section 67.12(12) of the Wisconsin Statutes, as amended
(the “Act”), the Milwaukee Area Technical College District, Wisconsin (the “District”), is
authorized to issue notes of the District in the aggregate amount of $1,500,000.00 for the
public purpose of financing $1,500,000.00 of building remodeling and improvement
projects, consisting of projects included in the District's 2011-2012 building remodeling
and improvement program (the public purpose project described above is hereafter
referred to as the “Public Purpose”); and
WHEREAS, on February 28, 2012, the District authorized the issuance of
$1,500,000.00 General Obligation Promissory Notes, Series 2011-2012H (the “Notes”) for
the Public Purpose; and
WHEREAS, the District has prepared and distributed a Preliminary Official
Statement (the “Preliminary Official Statement”) dated March ___, 2012 describing the
Notes and the security therefor; and
WHEREAS, the District has examined proposed documentation for the Notes
(collectively, the “Note Documents”), as follows:
(a)
an Official Notice of Sale issued by the District, and a Parity Bid
Form (the “Note Purchase Agreement”) to be entered into between the District and
the Underwriter, providing for the sale of the Notes; and
(b)
the Preliminary Official Statement.
WHEREAS, it is now expedient and necessary for the District to issue its general
obligation promissory notes in the amount of $1,500,000.00 for the Public Purpose;
NOW, THEREFORE, the District hereby resolves as follows:
Section 1. Definitions. The following terms shall have the following meanings in
this Resolution unless the text expressly or by implication requires otherwise:
“Act” shall mean Section 67.12(12) of the Wisconsin Statutes;
“Code” shall mean the Internal Revenue Code of 1986, as amended;
“Continuing Disclosure Agreement” shall mean the Continuing Disclosure
Agreement, executed and delivered by the Issuer, dated April 12, 2012 (the “Continuing
Disclosure Agreement”), delivered by the District for the purpose of complying with the
requirements of Rule 15c2-12 promulgated by the Securities and Exchange Commission
under the Securities Exchange Act of 1934, as amended;
“Dated Date” shall mean April 12, 2012;
“Debt Service Fund” shall mean the Debt Service Fund of the District, which shall
be the “special redemption fund” as such term is defined in the Act;
“District” shall mean the Milwaukee Area Technical College District, Wisconsin;
“Fiscal Agent” shall mean the Treasurer of the District;
“Governing Body” shall mean the Board of the District, or such other body as may
hereafter be the chief legislative body of the District;
“Initial Resolution” shall mean the “Resolution Authorizing the Issuance of
$1,500,000 General Obligation Promissory Notes, Series 2011-2012H of Milwaukee Area
Technical College District, Wisconsin”, adopted by the Governing Body on February 28,
2011;
“Note Registrar” means the Secretary of the District;
“Notes” shall mean the $1,500,000.00 General Obligation Promissory Notes,
Series 2011-2012H, of the District;
“Public Purpose” shall mean, the public purpose of financing $1,500,000.00 of
building remodeling and improvement projects, consisting of projects included in the
District's 2011-2012 building remodeling and improvement program;
“Purchase Price” shall mean $________________ ($1,500,000.00 par amount of
Notes, plus premium of $___________, less underwriter's discount of $______);
“Record Date” shall mean the close of business on the fifteenth day of the
calendar month next preceding any principal or interest payment date;
“Securities Depository” means The Depository Trust Company, New York, New
York, or its nominee; and
“Underwriter” means ______________________.
Section 2. Authorization of the Notes. For the purpose of financing the Public
Purpose, there shall be borrowed on the full faith and credit of the District the sum of
2
$1,500,000.00; and fully registered general obligation promissory notes of the District are
authorized to be issued in evidence thereof.
Section 3. Sale of the Notes. To evidence such indebtedness, the Chairperson
and the Secretary of the District are hereby authorized, empowered and directed to make,
execute, issue and sell to the Underwriter for, on behalf of and in the name of the District,
general obligation promissory notes in the aggregate principal amount of One Million Five
Hundred Thousand Dollars ($1,500,000.00) for the Purchase Price, plus accrued interest
to the date of delivery.
Section 4. Terms of the Notes. The Notes shall be designated “General
Obligation Promissory Notes, Series 2011-2012H”; shall be dated the Dated Date; shall
be numbered one and upward; shall bear interest as shown on the Maturity Schedule
below; shall be issued in denominations of $5,000 or any integral multiple thereof; and
shall mature on the dates and in the amounts as set forth below. Interest on the Notes
shall accrue from the Interest Accrual Date and shall be payable semi-annually on June 1
and December 1 of each year, commencing on December 1, 2012.
MATURITY SCHEDULE
Maturity
Date
Principal
Amount
June 1, 2013
June 1, 2014
June 1, 2015
June 1, 2016
$350,000
$500,000
$500,000
$150,000
Interest
Rate
The Notes of this issue shall not be subject to call and payment prior to maturity.
Section 5. Form, Execution, Registration and Payment of the Notes. The Notes
shall be issued as registered obligations in substantially the form attached hereto as
Exhibit A and incorporated herein by this reference.
The Notes shall be executed in the name of the District by the manual signatures
of the Chairperson and the Secretary, and may be sealed with its official or corporate
seal, if any.
The principal of, premium, if any, and interest on the Notes shall be paid by the
Fiscal Agent.
Both the principal of and interest on the Notes shall be payable in lawful money of
the United States of America by the Fiscal Agent. Payment of principal of the final
maturity on the Notes will be payable upon presentation and surrender of the Notes to the
Fiscal Agent. Payment of principal on the Notes (except the final maturity) and each
installment of interest shall be made to the registered owner of each Note who shall
appear on the registration books of the District, maintained by the Note Registrar, on the
Record Date and shall be paid by check or draft of the Fiscal Agent and mailed to such
registered owner at the address appearing on such registration books or at such other
address may be furnished in writing to such registered owner to the Note Registrar.
Section 6. Note Proceeds. The sale proceeds of the Notes (exclusive of accrued
interest, printing distribution and filing fees, and any premium received) shall, forthwith
upon receipt, be placed in and kept by the District Treasurer as a separate fund to be
known as the Promissory Notes, Series 2011-2012H, Borrowed Money Fund (hereinafter
referred to as the “Borrowed Money Fund”). Moneys in the Borrowed Money Fund shall
be used solely for the purposes for which borrowed or for transfer to the Debt Service
Fund as provided by law.
Section 7. Tax Levy. In order to provide for the collection of a direct annual tax
sufficient in amount to pay and for the express purpose of paying the interest on the
Notes as it falls due and also to pay and discharge the principal thereof at maturity, there
is hereby levied upon all of the taxable property in the District, in addition to all other
taxes, a nonrepealable, direct, annual tax in an amount sufficient for that purpose. This
tax shall be from year to year carried into the tax roll of the District and collected in
addition to all other taxes and in the same manner and at the same time. Said tax is to be
for the following years and in the following minimum amounts:
Year of Levy
2011
2012
2013
2014
2015
Amount of Tax
$___________
$___________
$___________
$___________
$___________
The District shall be and continue without power to repeal such levy or obstruct the
collection of said tax until all such payments have been made or provided for. After the
issuance of the Notes, said tax shall be carried into the tax rolls of the District and
collected as other taxes are collected, provided that the amount of tax carried into said tax
rolls with respect to the Notes may be reduced by the amount of any surplus money in the
Debt Service Fund created pursuant to Section 8 below.
If there shall be insufficient funds from the tax levy to pay the principal of or interest
on the Notes when due, the said principal or interest shall be paid from other funds of the
District on hand, said amounts to be returned when said taxes have been collected.
There be and there hereby is appropriated from taxes levied by the District in
anticipation of the issuance of the Notes and other funds of the District on hand a sum
sufficient to be deposited in the Debt Service Fund to meet payments with respect to debt
service due on December 1, 2012. The tax herein levied for the year 2011 shall be
abated by the amount appropriated by this paragraph and deposited in the Debt Service
Fund.
4
Section 8. Debt Service Fund. Within the debt service fund previously established
within the treasury of the District, there be and there hereby is established a separate and
distinct fund designated as the “Debt Service Fund for $1,500,000.00 General Obligation
Promissory Notes, Series 2011-2012H, dated April 12, 2012” (the “Debt Service Fund”),
and such fund shall be maintained until the indebtedness evidenced by the Notes is fully
paid or otherwise extinguished. The District Treasurer shall deposit in such Debt Service
Fund (i) all accrued interest received by the District at the time of delivery of and payment
for the Notes; (ii) the taxes herein levied for the specific purpose of meeting principal of
and interest on the Notes when due; (iii) such other sums as may be necessary at any
time to pay principal of and interest on the Notes when due; (iv) any premium which may
be received by the District above the par value of the Notes and accrued interest thereon;
(v) surplus moneys in the Borrowed Money Fund for the Notes; and (vi) such further
deposits as may be required by Section 67.11 of the Wisconsin Statutes.
No money shall be withdrawn from the Debt Service Fund and appropriated for
any purpose other than the payment of principal of and interest on the Notes until all such
principal and interest has been paid in full and canceled; provided (i) the funds to provide
for each payment of principal of and interest on the Notes prior to the scheduled receipt of
taxes from the next succeeding tax collection may be invested in direct obligations of the
United States of America maturing in time to make such payments when they are due or
in other investments permitted by law; and (ii) any funds over and above the amount of
such principal and interest payments on the Notes may be used to reduce the next
succeeding tax levy, or may, at the option of the District, be invested by purchasing the
Notes as permitted by and subject to Section 67.11(2)(a) of the Wisconsin Statutes in
interest-bearing obligations of the United States of America, in other obligations of the
District or in other investments permitted by law, which investments shall continue as a
part of the Debt Service Fund.
When all of the Notes have been paid in full and canceled, and all permitted
investments disposed of, any money remaining in the Debt Service Fund shall be
deposited in the general fund of the District, unless the District Board directs otherwise.
Section 9. Deposits and Investments. The Debt Service Fund shall be kept apart
from moneys in the other funds and accounts of the District and the same shall be used
for no purpose other than the prompt payment of principal of and interest on the Notes as
the same becomes due and payable. All moneys therein shall be deposited in special
and segregated accounts in a public depository selected under Chapter 34 of the
Wisconsin Statutes and may be temporarily invested until needed in legal investments
subject to the provisions of Sections 66.0603(1m) and 67.10(3) of the Wisconsin
Statutes. All income derived from such investments shall be regarded as revenues of the
District. No such investment shall be in such a manner as would cause the Notes to be
“arbitrage bonds” within the meaning of Section 148 of the Code or the Regulations of the
Commissioner of Internal Revenue thereunder.
The District Treasurer shall, on the basis of the facts, estimates and circumstances
in existence on the date of closing, make such certifications as are necessary to permit
5
the conclusion that the Notes are not “arbitrage bonds” under Section 148 of the Code or
the Regulations of the Commissioner of Internal Revenue thereunder.
Section 10. Sale of Notes. The terms, conditions and provisions of the Notes and
the Note Documents are, in all respects, authorized and approved. The form of the Note
Purchase Agreement is hereby approved. The Notes shall be sold and delivered in the
manner, at the Purchase Price, plus interest accrued from the Interest Accrual Date to the
closing date, pursuant to the terms and conditions set forth in the Note Purchase
Agreement.
The preparation of the Preliminary Official Statement dated March __, 2012, and
the Final Official Statement dated March 27, 2012, and their use as contemplated in the
Note Purchase Agreement, are hereby approved. The Preliminary Official Statement is
“deemed final” as of its date, except for omissions or subsequent modifications permitted
under Rule 15c2-12 of the Securities and Exchange Commission. The Chairperson and
Secretary of the District are authorized and directed to do any and all acts necessary to
conclude delivery of the Notes to the Underwriter, as soon after adoption of this
Resolution as is convenient.
Section 11. Book-Entry Only Notes. The Notes shall be transferable as follows:
(a)
Each maturity of Notes will be issued as a single Note in the name of the
Securities Depository, or its nominee, which will act as depository for the Notes. During
the term of the Notes, ownership and subsequent transfers of ownership will be reflected
by book entry on the records of the Securities Depository and those financial institutions
for whom the Securities Depository effects book entry transfers (collectively, the
“Participants”). No person for whom a Participant has an interest in Notes (a “Beneficial
Owner”) shall receive bond certificates representing their respective interest in the Notes
except in the event that the Securities Depository or the District shall determine, at its
option, to terminate the book-entry system described in this Section. Payment of principal
of, and interest on, the Notes will be made by the Fiscal Agent to the Securities
Depository which will in turn remit such payment of principal and interest to its
Participants which will in turn remit such principal and interest to the Beneficial Owners of
the Notes until and unless the Securities Depository or the District elect to terminate the
book entry system, whereupon the District shall deliver bond certificates to the Beneficial
Owners of the Notes or their nominees. Note certificates issued under this Section may
not be transferred or exchanged except as provided in this Section.
(b)
Upon the reduction of the principal amount of any maturity of Notes, the
Registered Noteowner may make a notation of such redemption on the panel of the Note,
stating the amount so redeemed, or may return the Note to the District for exchange for a
new Note in a proper principal amount. Such notation, if made by the Noteowner, may be
made for reference only, and may not be relied upon by any other person as being in any
way determinative of the principal amount of such Note Outstanding, unless the Note
Registrar initialed the notation on the panel.
6
(c)
Immediately upon delivery of the Notes to the purchasers thereof on the
delivery date, such purchasers shall deposit the bond certificates representing all of the
Notes with the Securities Depository. The Securities Depository, or its nominee, will be
the sole Noteowner of the Notes, and no investor or other party purchasing, selling or
otherwise transferring ownership of any Notes will receive, hold or deliver any bond
certificates as long as the Securities Depository holds the Notes immobilized from
circulation.
(d)
The Notes may not be transferred or exchanged except:
(1)
To any successor of the Securities Depository (or its nominee) or
any substitute depository (“Substitute Depository”) designated pursuant to (ii)
below, provided that any successor of the Securities Depository or any Substitute
Depository must be a qualified and registered “clearing agency” as provided in
Section 17A of the Securities Exchange Act of 1934, as amended;
(2)
To a Substitute Depository designated by or acceptable to the
District upon (a) the determination by the Securities Depository that the Notes shall
no longer be eligible for depository services or (b) a determination by the District
that the Securities Depository is no longer able to carry out its functions, provided
that any such Substitute Depository must be qualified to act as such, as provided
in subparagraph (1) above; or
(3)
To those persons to whom transfer is requested in written transfer
instructions in the event that:
(i)
The Securities Depository shall resign or discontinue its
services for the Notes and, only if the District is unable to locate a qualified
successor within two months following the resignation or determination of
noneligibility, or
(ii)
Upon a determination by the District that the continuation of
the book entry system described herein, which precludes the issuance of
certificates to any Noteowner other than the Securities Depository (or its
nominee) is no longer in the best interest of the Beneficial Owners of the
Notes.
(e)
The Depository Trust Company, New York, New York, is hereby appointed
the Securities Depository for the Notes.
Section 12. Undertaking to Provide Continuing Disclosure. The Chairperson and
the Secretary of the District are hereby authorized and directed to execute on behalf of
the District, the Continuing Disclosure Agreement in connection with the Notes for the
purpose of complying with the requirements of Rule 15c2-12 promulgated by the
Securities and Exchange Commission under the Securities Exchange Act of 1934, as
amended.
7
Section 13. Compliance with Federal Tax Laws.
(a)
The District represents and covenants that the project financed by the
Notes and their ownership, management and use will not cause the Notes to be “private
activity bonds” within the meaning of Section 141 of the Code, and the District shall
comply with the provisions of the Code to the extent necessary to maintain the taxexempt status of the interest on the Notes.
(b)
The District also covenants to use its best efforts to meet the requirements
and restrictions of any different or additional federal legislation which may be made
applicable to the Notes, provided that in meeting such requirements the District will do so
only to the extent consistent with the proceedings authorizing the Notes and the laws of
Wisconsin, and to the extent there is a reasonable period of time in which to comply.
Section 14. Rebate Fund. If necessary, the District shall establish and maintain,
so long as the Notes are outstanding, a separate account to be known as the “Rebate
Fund” for the purpose of complying with the rebate requirements of Section 148(f) of the
Code. The Rebate Fund is for the sole purpose of paying rebate to the United States of
America, if any, on amounts of bond proceeds held by the District. The District hereby
covenants and agrees that it shall pay from the Rebate Fund the rebate amounts as
determined herein to the United States of America.
The District may engage the services of accountants, attorneys, or other
consultants necessary to assist it in determining rebate amounts. Amounts held in the
Rebate Fund and the investment income therefrom are not pledged as security for the
Notes and may only be used to pay amounts to the United States. The District shall
maintain or cause to be maintained records of such determinations until six (6) years after
payment in full of the Notes and shall make such records available upon reasonable
request therefor.
Section 15. Defeasance. When all Notes have been discharged, all pledges,
covenants and other rights granted to the owners thereof by this Resolution shall cease.
The District may discharge all Notes due on any date by irrevocably depositing in escrow
with a suitable bank or trust company a sum of cash and/or bonds or securities issued or
guaranteed as to principal and interest of the U.S. Government, or of a commission,
board or other instrumentality of the U.S. Government (“Government Obligations”), or of
securities wholly and irrevocably secured as to principal and interest by Government
Obligations and rated in the highest rating category of a nationally recognized rating
service, maturing on the dates and bearing interest at the rates required to provide funds
sufficient to pay when due the interest to accrue on each of said Note to its maturity or, at
the District's option, if said Note is prepayable to any prior date upon which it may be
called for redemption, and to pay and redeem the principal amount of each such Note at
maturity, or at the District's option, if said Note is prepayable, at its earliest redemption
date, with the premium required for such redemption, if any, provided that notice of the
redemption of all prepayable Notes on such date has been duly given or provided for.
8
Section 16. Resolution a Contract. The provisions of this Resolution shall
constitute a contract between the District and the owner or owners of the Notes, and after
issuance of any of the Notes no change or alteration of any kind in the provisions of this
Resolution may be made, except as provided in Section 18, until all of the Notes have
been paid in full as to both principal and interest. The owner or owners of any of the
Notes shall have the right in addition to all other rights, by mandamus or other suit or
action in any court of competent jurisdiction, to enforce such owner's or owners' rights
against the District, the Governing Body thereof, and any and all officers and agents
thereof including, but without limitation, the right to require the District, its Governing Body
and any other authorized body, to fix and collect rates and charges fully adequate to carry
out all of the provisions and agreements contained in this Resolution.
Section 17. General Authorizations. The Chairperson and the Secretary of the
District and the appropriate deputies and officials of the District in accordance with their
assigned responsibilities are hereby each authorized to execute, deliver, publish, file and
record such other documents, instruments, notices and records and to take such other
actions as shall be necessary or desirable to accomplish the purposes of this Resolution
and to comply with and perform the obligations of the District under the Notes. The
execution or written approval of any document by the Chairperson or Secretary of the
District herein authorized shall be conclusive evidence of the approval by the District of
such document in accordance with the terms hereof.
In the event that said officers shall be unable by reason of death, disability,
absence or vacancy of office to perform in timely fashion any of the duties specified
herein (such as the execution of Notes), such duties shall be performed by the officer or
official succeeding to such duties in accordance with law and the rules of the District.
Any actions taken by the Chairperson and Secretary consistent with this
Resolution are hereby ratified and confirmed.
Section 18. Amendment to Resolution. After the issuance of any of the Notes, no
change or alteration of any kind in the provisions of this Resolution may be made until all
of the Notes have been paid in full as to both principal and interest, or discharged as
herein provided, except: (a) the District may, from to time, amend this Resolution without
the consent of any of the owners of the Notes, but only to cure any ambiguity,
administrative conflict, formal defect, or omission or procedural inconsistency of this
Resolution; and (b) this Resolution may be amended, in any respect, with a written
consent of the owners of not less than two-thirds (2/3) of the principal amount of the
Notes then outstanding; provided, however, that no amendment shall permit any change
in the pledge of tax revenues of the District or the maturity of any Note issued hereunder,
or a reduction in the rate of interest on any Note, or in the amount of the principal
obligation thereof, or in the amount of the redemption premium payable in the case of
redemption thereof, or change the terms upon which the Notes may be redeemed or
make any other modification in the terms of the payment of such principal or interest
9
without the written consent of the owner of each such Note to which the change is
applicable.
Section 19. Illegal or Invalid Provisions. In case any one or more of the provisions
of this Resolution or any of the Notes shall for any reason be held to be illegal or invalid,
such illegality or invalidity shall not affect any other provision of this Resolution or of the
Notes.
Section 20. Conflicting Resolutions. All ordinances, resolutions, or orders, or parts
thereof heretofore enacted, adopted or entered, in conflict with the provisions of this
Resolution, are hereby repealed and this Resolution shall be in effect from and after its
passage.
[SIGNATURE PAGE TO FOLLOW]
10
Adopted: March 27, 2012.
Melanie Cosgrove Holmes
Chairperson of the District
Attest:
Thomas A. Michalski
Secretary of the District
Recorded on March 27, 2012.
Thomas A. Michalski
Secretary of the District
[Signature Page of Sale Resolution]
$1,500,000 Milwaukee Area Technical College District, Wisconsin
General Obligation Promissory Notes, Series 2011-2012H
EXHIBIT A
UNITED STATES OF AMERICA
STATE OF WISCONSIN
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT
GENERAL OBLIGATION PROMISSORY NOTE, SERIES 2011-2012H
Number
Interest
Rate
Maturity Date
Dated Date
Principal
Amount
R-___
____%
__________
________, 2012
$_____
CUSIP
FOR VALUE RECEIVED, Milwaukee Area Technical College District, Wisconsin,
promises to pay to CEDE & CO., or registered assigns, the principal sum of
___________________ ($_________) on the maturity date specified above, together
with interest thereon from _________________, 2012 or the most recent payment date to
which interest has been paid, unless the date of registration of this Note is after the 15th
day of the calendar month immediately preceding an interest payment date, in which case
interest will be paid from such interest payment date, at the rate per annum specified
above, such interest being payable on June 1 and December 1 of each year, with the first
interest on this issue being payable on ____________, 201__.
The Notes of this issue shall not be subject to call and payment prior to maturity.
Both principal hereof and interest hereon are hereby made payable to the
registered owner in lawful money of the United States of America, and for the prompt
payment of this Note with interest thereon as aforesaid, and the levying and collection of
taxes sufficient for that purpose, the full faith, credit and resources of the District are
hereby irrevocably pledged. The principal of this Note shall be payable only upon
presentation and surrender of this Note to the District Treasurer at the principal office of
the District. Interest hereon shall be payable by check or draft dated as of the applicable
interest payment date and mailed from the office of the District Treasurer to the person in
whose name this Note is registered at the close of business on the fifteenth day of the
calendar month next preceding each interest payment date.
This Note is transferable only upon the books of the District kept for that purpose
by the District Secretary at the principal office of the District, by the registered owner in
person or his duly authorized attorney, upon surrender of this Note together with a written
instrument of transfer (which may be endorsed hereon) satisfactory to the District
Secretary duly executed by the registered owner or his duly authorized attorney.
Thereupon a new Note or Notes of the same aggregate principal amount, series and
A-1
maturity shall be issued to the transferee in exchange therefor. The District may deem
and treat the person in whose name this Note is registered as the absolute owner hereof
for the purpose of receiving payment of or on account of the principal or interest hereof
and for all other purposes. The Notes are issuable solely as negotiable, fully registered
Notes without coupons in authorized denominations of $5,000 or any whole multiple
thereof.
This Note is one of an issue aggregating $1,500,000.00 issued pursuant to the
provisions of Section 67.12(12) of the Wisconsin Statutes, for the public purpose of
financing $1,500,000.00 building remodeling and improvement projects, consisting of
projects included in the District's 2011-2012 building remodeling and improvement
program (the public purpose project described above is hereafter referred to as the
“Public Purpose”) and is authorized by a resolution of the District Board of the District,
duly adopted by said District Board at its meeting duly convened on ___________, 2012,
which resolution is recorded in the official book of its minutes for said date.
It is hereby certified and recited that all conditions, things and acts required by law
to exist or to be done prior to and in connection with the issuance of this Note have been
done, have existed and have been performed in due form and time; that the aggregate
indebtedness of the District, including this Note and others authorized simultaneously
herewith, does not exceed any limitations imposed by law or the Constitution of the State
of Wisconsin; and that the District has levied a direct, annual irrepealable tax sufficient to
pay this Note, together with interest thereon when and as payable.
No delay or omission on the part of the owner hereof to exercise any right
hereunder shall impair such right or be considered as a waiver thereof or as a waiver of or
acquiescence in any default hereunder.
A-2
IN WITNESS WHEREOF, the District Board of Milwaukee Area Technical College
District, Wisconsin, has caused this Note to be signed on behalf of said District by its duly
qualified and acting Chairperson and Secretary, and its corporate seal to be impressed
hereon, all as of the date of original issue specified above.
MILWAUKEE AREA TECHNICAL
COLLEGE DISTRICT, WISCONSIN
By:
Melanie Cosgrove Holmes
Chairperson of the District
Attest:
Thomas A. Michalski
Secretary of the District
A-3
(Form of Assignment)
FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto
(Please print or typewrite name and address,
including zip code, of Assignee)
(Please print or typewrite Social Security or
other identifying number of Assignee)
the within Note and all rights thereunder, hereby irrevocably constituting and appointing
(Please print or type name of Attorney)
Attorney to transfer said Note on the books kept for the registration thereof with full power of
substitution in the premises.
Dated:
NOTICE: The signature to this assignment must
correspond with the name as it appears upon the
face of the within Note in every particular without
alteration or enlargement or any change whatever.
Signature(s) guaranteed by:
A-4
Attachment FPO - 7
RESOLUTION AUTHORIZING THE ISSUANCE OF $1,500,000.00
GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2011-2012I
OF MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT, WISCONSIN
Resolution F0052-03-12
WHEREAS, Milwaukee Area Technical College District (the "District") is presently
in need of $1,500,000.00 for the public purpose of financing building remodeling and
improvement projects, consisting of projects included in the District's 2011-2012 building
remodeling and improvement program; and
WHEREAS, it is in the best interest of the District that the monies needed for such
purpose be borrowed through the issuance of general obligation promissory notes
pursuant to Section 67.12(12), Wis. Stats.; now therefore be it
RESOLVED, that the District shall issue general obligation promissory notes in the
amount of $1,500,000.00 for the public purpose of financing building remodeling and
improvement projects, consisting of the projects included in the District's 2011-2012
building remodeling and improvement program; and be it
FURTHER RESOLVED, that the District Secretary shall, within 10 (ten) days
hereafter, cause public notice of the adoption of this resolution to be given to the electors
of the District by publishing a notice thereof in the Milwaukee Journal Sentinel, a
newspaper published and having general circulation in the District, which newspaper is
found and determined to be likely to give notice to the electors, such notice to be in
substantially the form set forth in Attachment A to this resolution.
Adopted: March 27, 2012.
Melanie Cosgrove Holmes, Chairperson
Attest:
________________________________
Thomas A. Michalski, District Secretary
Recorded on March 27, 2012.
________________________________
Thomas A. Michalski, District Secretary
Attachment A
NOTICE
TO THE ELECTORS OF:
Milwaukee Area Technical
College District, Wisconsin
NOTICE IS HEREBY GIVEN that the District Board of the above-named District, at
a meeting duly called and held on March 27, 2012, adopted, pursuant to the provisions of
Section 67.12(12) of the Wisconsin Statutes, a resolution entitled, "RESOLUTION
AUTHORIZING THE ISSUANCE OF $1,500,000.00 GENERAL OBLIGATION
PROMISSORY NOTES, SERIES 2011-2012I, OF MILWAUKEE AREA TECHNICAL
COLLEGE DISTRICT, WISCONSIN," which provides that the sum of $1,500,000.00 be
borrowed through the issuance of the District's general obligation promissory notes for the
public purpose of financing building remodeling and improvement projects, consisting of
projects included in the District's 2011-2012 building remodeling and improvement
program.
A copy of said resolution is on file in the District Office, 700 West State Street,
Milwaukee, Wisconsin, and is available for public inspection weekdays, except holidays,
between the hours of 8:00 A.M. and 4:00 P.M.
The District Board need not submit the resolution authorizing this borrowing to the
electors for approval unless within 30 days after the publication of this Notice there is filed
with the Secretary of the District Board a petition meeting the standards set forth in Sec.
67.12(12), Wis. Stats., requesting a referendum thereon at a special election.
Dated: March 27, 2012.
BY ORDER OF THE DISTRICT BOARD:
Thomas A. Michalski, District Secretary
Attachment FPO - 8
Resolution to Approve FY 2011-2012 Budget Modification
Resolution F0053-03-12
MARCH 21, 2012
ENTERPRISE FUND-PUBLIC TELEVISION
CURRENT BUDGET
2011-12
REVISED BUDGET
2011-12
CHANGE
REVENUE
Other Resources (Debt Issued)
$
2,500,000
$
2,200,000
$
(300,000)
$
10,986,751
$
10,686,751
$
(300,000)
EXPENDITURES
Physical Plant
This adjustment reallocates $300,000 to the Capital Fund for the project "IT Infrastructure; Part D".
MILWAUKEE AREA TECHNICAL COLLEGE
BUDGET ADJUSTMENTS
MARCH 21, 2012
CAPITAL FUND
CURRENT BUDGET
2011-12
REVISED BUDGET
2011-12
CHANGE
REVENUES
Auxiliary
Note Proceeds
$
$
32,500,000
$
$
178,171
32,800,000
$
$
178,171
300,000
EXPENDITURES
Physical Plant
$
48,565,594
$
49,043,765
$
478,171
This adjustment provides $178,171 for equipment related to a grant for an "upgrade and acquisition of Sim Technology" for the Health Dept.
Also, $300,000 is being reallocated from Public Television for expenses related to a construction project for "IT Infrastructure; Part D".
Attachment FPO- 9
matc
POLICY
Milwaukee Area Technical College
Title: NONREPRESENTED EMPLOYEE
CONTRACTS: COVERAGE,, AND
NONRENEWAL PROCESS
Authority:
Wisconsin Administrative Code, TCS
6.60(5); Board Minutes, 4/22/91; 2/23/93;
8/27/96; 12/15/98
Code:
Original Adoption:
Revised/Reviewed:
Effective:
C0505
4/22/91
9/27/11
9/28/11
Employment contracts are required for certain employees under Wisconsin
Administrative Code, TCS 6.06(5). In compliance with this, the district board provides
employment contracts for certain nonrepresented employees. Nonrepresented
certified employees covered by this policy are subject to the following provisions:
1.
Coverage
a.
Regular funded employees:
This policy applies to employees who are regularly scheduled to work 30
hours per week or more.
b.
Special funded employees:
This policy applies to special funded employees who are regularly
scheduled to work 30 hours per week or more. However, the following
provision will apply: employment contracts for special funded employees
are dependent upon funding in whole or in part by external sources.
These funding sources include federal and state agencies, grants,
contracts for services, or related sources that are identifiable as being
noncontinuing. Notwithstanding anything to the contrary in any board
policy, employment contracts for special funded employees may be
modified or terminated immediately should funding be affected.
c.
Exclusion:
This policy is not applicable to the president, part-time or temporary
employees, limited term employees, special appointments, or employees
which the board may take action to exclude from coverage.
d.
Probationary Period
Consistent with Policy C0508, all newly hired nonrepresented employees will be
issued a contract which provides for a probationary period of six (6) months with an
additional six (6) month extension if deemed appropriate. Such employees may
Page 1 of 2
matc
Milwaukee Area Technical College
Title: NONREPRESENTED EMPLOYEE
CONTRACTS: COVERAGE, AND
NONRENEWALPROCESS
Code:
C0505
be disciplined or discharged at any time during the probationary period. See Policy
CO509.
2.
Renewal/Nonrenewal
This procedure applies to certified employees. The president shall recommend to
the district board that a contract either be renewed or not renewed. That
recommendation may be based on numerous considerations including, but not
limited to, performance appraisals, failure to conform to a performance
improvement plan, and such other matters as may be deemed appropriate.
The district board may act on the president's recommendation so that a written
preliminary notice of nonrenewal will be issued no later than April February 28.
a.
Appeal of Nonrenewal:
An employee who receives a preliminary notice of nonrenewal from the
district board shall have the opportunity to appeal the decision. This
appeal must be in writing and include the reasons for the appeal. The
written notice must be received in the president's office no later than five
(5) working days after the date of the preliminary notice of nonrenewal to
be considered for appeal.
The district board will review and act on the employee's appeal. Review
shall consist of a hearing to consider the documentation and any
testimony supporting or contesting the decision to nonrenew. Following
its review, the district board will issue a written disposition to uphold or
reverse the decision. The district board shall provide final notice of
nonrenewal by May rch 15. Furthermore, at the board's discretion, all
documents relating to the nonrenewal may be modified or removed from
all pertinent files and records, to the extent permitted by law.
3.
Effective Date, Modifications
This policy is effective immediately upon its adoption and supersedes all prior
policies on this matter. This policy is subject to modifications or rescission at any
time by the district board.
Page 2 of 2
Attachment FPO- 10
matc
POLICY
Milwaukee Area Technical College
Title: NONREPRESENTED EMPLOYEE
CONTRACTS: COVERAGE, SALARY
STRUCTURE, LAYOFF PROCESS
Authority:
Code:
C0508
Original Adoption:
12/15/98
Revised/Reviewed:
7/1/05
Effective:
7/1/05
Wisconsin Administrative Code, TCS
6.06(5); Board Minutes, 4/22/91; 2/23/93,
8/27/96, 12/15/98; 10/26/99; 11/28/00;
11/20/01, 8/27/02; 5/24/05
Employment contracts are required for employees under Wisconsin Administrative
Code, TCS 6.06(5). In compliance with this, the district board will provide employment
contracts for nonrepresented employees subject to the following provisions:
1.
Coverage
a.
Regular funded employees:
This policy applies to employees who are regularly scheduled to work 30
hours per week or more.
b.
Special funded employees:
This policy applies to special funded employees who are regularly
scheduled to work 30 hours per week or more. However, the following
provision will apply: employment contracts for special funded employees
are dependent upon funding in whole or in part by external sources.
These funding sources include federal and state agencies, grants,
contracts for services, or related sources that are identifiable as being
noncontinuing. Notwithstanding anything to the contrary in any board
policy, employment contracts for special funded employees may be
modified or terminated immediately should funding be affected.
c.
Exclusion:
This policy is not applicable to the president, executive vice president,
part-time or temporary employees, special appointments, or employees
which the board may take action to exclude from coverage.
Page 1 of 3
matc
Milwaukee Area Technical College
Title: NONREPRESENTED EMPLOYEE
CONTRACTS: COVERAGE, SALARY
STRUCTURE, LAYOFF PROCESS
d.
2.
Code:
C0508
Probationary Period (Newly Hired Employees)
All newly hired nonrepresented employees will be issued a contract which
provides for a probationary period of six (6) months with an additional
three-(3) month extension if deemed appropriate. Such employees may
be disciplined or discharged at any time during the probationary period.
See Policy C0509.serve at the pleasure of the president during this period
and may be terminated at any time with or without cause and without
recourse to any appeal procedure provided in Policy C0505.
Salary Structure
Placement and movement within the salary structure will be based upon salary
administration procedures promulgated by Human Resources. The salary
structure for nonrepresented employees consists of eleven (11) pay bands.
Salary placement and movement for exempt employees is governed by seven (7)
pay bands. Salary placement and movement for nonexempt employees is
governed by four (4) pay bands.
3.
Individual Employment Contract (Continuing Employees)
Individual employment contracts commence July 1, or employee hire date if later,
and end June 30. Contracts shall be for a maximum of a one-year term. Such
contract, when issued, may include professional improvement plan at the
discretion of the president.
4.
Layoff of Covered Nonrepresented Employees
An employee may be laid off during the term of the contract. Layoffs may occur
for any reason deemed appropriate, including lack of funds, lack of work, or
changes in, or elimination of program or job. An employee will be given a written
notice of layoff 30 days preceding the effective date. If layoff occurs, the district
shall not be liable for salary payments or benefits beyond the date of layoff,
except for those benefits mandated by law or those described below. This layoff
procedure shall not apply to probationary employees who may be terminated at
any time and with or without cause.
5.
Recall From Layoff
Page 2 of 3
matc
Milwaukee Area Technical College
Title: NONREPRESENTED EMPLOYEE
CONTRACTS: COVERAGE, SALARY
STRUCTURE, LAYOFF PROCESS
Code:
C0508
An employee will be eligible for recall should the former position be recreated or
refilled. All recall rights expire six (6) months following date of layoff or at the
expiration of employee’s contract, whichever is earlier. Expiration of recall rights
extinguishes all employment contract related rights. A laid-off employee is
entitled to continue, at the employee’s expense, group health plan coverage
under the Consolidated Omnibus Budget Reconciliation Act (“COBRA”).
6.
Transfer and Reassignment
The president or designee has the authority to transfer and/or reassign an
employee covered by this policy.
7.
Effective Date, Modifications
This policy is effective immediately upon its adoption and supersedes all prior
policies on this matter. This policy is subject to modifications or rescission at any
time by the district board.
Page 3 of 3
matc
Attachment FPO - 11
POLICY
Milwaukee Area Technical College
Title: Reporting Fraud/Unethical Conduct and
Investigation (“Whistleblower”)
Authority:
See also Policies C0509 and C0700.
Code: C0701
Original Adoption:
Revised/Reviewed:
Effective:
Milwaukee Area Technical College is committed to the highest standards of moral and
ethical behavior by its employees and administrators. This purpose of this policy is to
prohibit dishonest and/or fraudulent activity and to establish procedures for reporting
fraudulent activities to college management.
This policy applies to any known or suspected financial and/or ethical irregularities
including fraud or suspected fraud involving employees, administrators, outside
consultants, contractors and vendors who have a business relationship with the college
and/or any other parties with a business relationship with the college.
Any violation of this policy will be investigated by the Office of the General Counsel, with
other applicable outside resources and/or law enforcement agencies as deemed helpful
and/or necessary. Any individual found to have engaged in conduct prohibited by this
policy will be subject to disciplinary action, up to and including termination and/or
prosecution by the appropriate authorities.
All employees of MATC are required to assist in the prevention of conduct which
violates this policy and remain committed to providing the highest quality of services to
the district. Employees who fail to report suspicious activities and employees who fail to
cooperate fully in the District’s investigation of reported activities pursuant to this policy
will be subject to immediate discipline up to and including discharge.
Definition of Fraud/Unethical Conduct
This policy prohibits the use of dishonesty, deception, or false representation in order to
gain a material advantage or to injure the interest of others including the District.
Examples include:
1. Forgery or alteration of any document or account belonging to the college;
2. Forgery or alteration of a check, bank draft, or any other financial document.
3. Misappropriation of funds, securities, supplies or other assets.
4. Impropriety in the handling or reporting of money or financial transactions
resulting in the personal gain of any individual.
Page 1 of 3
matc
Milwaukee Area Technical College
Title: Reporting Fraud/Unethical Conduct and
Investigation
(“Whistleblower”)
Code: C0701
5. Disclosing confidential information to outside parties resulting in the personal
gain of any individual.
6. Accepting or seeking anything of value from vendors, contractors, or other
persons providing services/materials to the district.
7. Intentional destruction, removal or inappropriate use of records, furniture,
fixtures, and equipment resulting in the personal gain of any individual.
8. Authorizing or receiving compensation for hours not worked contrary to MATC
policies.
Reporting Procedures
Employees who have any knowledge or reason to suspect that any type of conduct
which violates this policy has occurred will notify his/her immediate supervisor
immediately. If the employee is not comfortable reporting this to his/her immediate
supervisor or if the conduct in question involves the supervisor, then he/she can notify
the department or division head or any other division head within the college, or the
General Counsel. All employees will cooperate pursuant to this procedure and will not
by any means personally investigate the suspected fraud. All employees have a duty to
cooperate during an investigation.
Upon notification by an employee of suspected violation of this policy, the
supervisor/department or division head will not attempt to investigate the matter but will
immediately report it to the Office of the General Counsel. The General Counsel or
investigating authority dictates the limits of all communication pertaining to violations of
this policy.
Upon notification of a suspected violation of this policy, the General Counsel’s office will
oversee and coordinate all actions taken during the course of the investigation. The
General Counsel’s office will coordinate and conduct the investigation with the
assistance of additional resources as deemed necessary, and may, at its discretion
convene a special audit committee to investigate reports.
Penalties
If a reported violation of this policy is substantiated by the investigation, appropriate
disciplinary action, up to and including termination, will result. Criminal charges may
also be pursued with appropriate law enforcement agencies as deemed appropriate.
Page 2 of 3
matc
Milwaukee Area Technical College
Title: Reporting Fraud/Unethical Conduct and
Investigation
(“Whistleblower”)
Code: C0701
Whistleblower Protection
All employees are assured that no retaliation of any kind is permitted against any
employee for complaints or concerns brought forward in good faith. No employee will
be adversely affected because the employee refuses to carry out a directive which
would aid or assist in fraud or unethical conduct covered by this policy, or which would
enable or contribute to a violation of law.
It is a violation of this policy to retaliate against or penalize any individual for reporting in
good faith a violation of this policy or for cooperating, giving testimony, or participating in
an investigation, audit, proceeding or hearing related to this policy. Appropriate
disciplinary action up to and including discharge will be taken against those found
retaliating against the employee.
All college employees will be given a copy of this policy and all newly hired employees
will receive a copy as part of orientation.
Page 3 of 3
Attachment FPO - 13
MILWAUKEE AREA TECHNICAL COLLEGE
BUDGET VARIANCE REPORT
EIGHT (8) MONTHS ENDED FEBRUARY 29, 2012
CAPITAL EXPENDITURES:
FY2011-12 CAPITAL EXPENDITURES AS OF
FEBRUARY 2012
Revised
Budget
Expenses
Feb-12
Balance
Available
Construction 23,161,998
12,852,577
$ 10,309,421
Equipment
25,403,596
13,402,969
12,000,627
48,565,594
26,255,546
$ 22,310,048
Construction – The revised budget of $ 23,161,998 includes $ 15 million for the current year and
$ 6.1 million carryover from prior year. The Construction staff project completing 40% of the
projects linked to the February balance available of $ 10,309,421 by June 30, 2012. At February
29th, $ 6 Million of GO bonds have not yet been sold and funded.
Equipment – The revised budget of $ 25,403,596 includes $ 20 million current year projects.
Funding of the current year $ 20 million occurred in September 2011. Cabinet members are
working with respective departments to complete the purchase of equipment by June 30, 2012.
Prior year unspent capital equipment funds was $ 5.4 million ($ 25,403,596-$ 20,000,000).
OPERATING FUND:
The general fund reserve is forecast to be 17.93% at June 30, 2012 compared to the budget
projection of 18.38 percent (See Table 1 – General Fund Summary as of February 29, 2012).
Revenue forecast is $5.8 million below the budget amount of $ 184,431,322. The largest portion
of the variance is $ 2.2 million related to equalized property values decline of 3.2% rather than
the 2% for which the tax revenue budget was established in June 2011. There was an additional
$ 554,000 tax revenue reduction related to settlement of a law suit for the City of Wauwatosa.
Finally, State Aid has been reduced by $ 1.8 million related to a prior year adjustment in the
current year. During fiscal year 2010-11, MATC received state aid based on FTEs projection of
14,700. MATC s actual FTEs for 2010-11 was 14,540. In addition, MATC projected higher
fringe benefit costs than actually occurred during the year. These two factors contributed to the
prior year state aid reduction of $ 1.8 million.
GENERAL FUND CASH FLOW MANAGEMENT AS OF FEBRUARY 29, 2012
The GF actual cash postion is $ 67.13M compared to a budget of $ 64.95M. See Table 2 below.
The green dot represents the actual balance at February 29, 2012.
TABLE 1 – GENERAL FUND SUMMARY
AS OF FEBRUARY 29, 2012
Revenue
Salary
Fringe Benefits
Operating Expense
Operating Results
Transfer to Enterprise
Fund
Total Gen. Fund
Results
July 1, 2011 Reserve
Projected June 30,
2012 Reserve
Reserve Percentage
Revised
Budget
184,431,322
Year-to-Date
Forecast
178,559,922
Variance
($ 5,871,400)
117,763,113
55,453,300
16,851,039
116,830,642
52,749,759
17,053,098
932,471
2,703,541
(202,059)
(5,636,130
(8,073,577)
(2,437,447)
(3,817,315)
(3,266,226)
551,089
(9,453,445)
(11,339,803)
$ 1,886,358
43,356,605
33,903,160
43,356,605
32,016,802
18.38%
17.93%