This Meeting Has Been Canceled
December 4, 2009
NOTICE TO RESIDENTS OF THE MILWAUKEE AREA
TECHNICAL COLLEGE DISTRICT, WISCONSIN
Revision 12-08-09
Item III.2 added to
Procurement Report.
A regular open meeting* of the MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT
BOARD, WISCONSIN, FINANCE, PERSONNEL, AND OPERATIONS COMMITTEE will be held
in the BOARD ROOM, ROOM M210, of MILWAUKEE AREA TECHNICAL COLLEGE, 700
WEST STATE STREET, MILWAUKEE, WISCONSIN, on WEDNESDAY, DECEMBER 9, 2009,
beginning at 5:00 P.M. The agenda** for said meeting is presented as follows:
A. Roll Call
B. Compliance with the Open Meetings Law
C. Approval of Minutes, November 18, 2009 – Attachment FPO-1
D. Comments from the Public
E. Approval of Consent Agenda Items
1. Board Bills List — Attachment FPO-2
In Order by Check Number
In Order by Payee
Checks Exceeding $2,500
Channels 10/36
Voided Checks
Fund 7
2. Financial Report— Attachment FPO-3
3. Human Resources Report — Attachment FPO-4
4. Procurement Report – Attachment FPO-5
I.
External Contracts
None
II.
Procurements
1.
Advertising Expenditures for Milwaukee Public TV
November
December
January
Actual
Estimated
Estimated
$7,844.28
$13,996.18
$4,500.00
Minority Media Percentage was 13%
Minority Media Percentage is 10-12%
Minority Media Percentage is 10-12%
2.
Advertising Expenditures for MATC
November
December
January
III.
Actual
Estimated
Estimated
$29,012.33
$25,139.14
$179,802.36
3.
Harris Broadcast Automation System
Harris Corporation
Mason, OH
$178,353.80
4.
Evertz Multi-Viewer Processor
Evertz Corporation
Ontario, Canada
$26,562.50
5.
Project Management System
Teamdynamix Solutions LLC
Columbus, OH
$60,475.00
Minority Media Percentage was 51%
Minority Media Percentage is 10-12%
Minority Media Percentage is 10-12%
Contracts for Services
1. Employee Long Term Disability (LTD) Insurance
See attached background information
2.
Beverage Service
See attached background information
IV.
Construction Contracts
None
V.
Lease Agreements
None
F. Action Items
1.
Resolution (F0152-12-09) Authorizing the Sale of $1,500,000 General Obligation
Promissory Notes, Series 2009-2010E of Milwaukee Area Technical College District,
Wisconsin – Attachment FPO-6
2. Resolution (F0153-12-09) Authorizing the Issuance of $1,500,000 General Obligation
Promissory Notes, Series 2009-2010F of Milwaukee Area Technical College District,
Wisconsin – Attachment FPO-7
3. Resolution (F0154-12-09) to Approve FY2008-2009 Budget Adjustment – Attachment FPO8
4.
Resolution (F0155-12-09) to Approve FY2009-2010 Budget Adjustment – Attachment FPO9
2
G. Discussion Items
1. Preliminary FY2010-2011 Budget Assumptions – Attachment FPO – 10
2. Budget Variance Report Five (5) Months Year-to-Date Ended November 30, 2009
FY2009-2010 – Attachment FPO-11
3. Milwaukee Area Technical College Sustainability Initiatives November and December
2009 – Attachment FPO-12
4. Facilities Update
H. Information Items
1. Grants Management Report – Attachment FPO-13
2. Milwaukee Area Technical College District Fiduciary Fund – MATC Post-Employment
Benefits Trust November 2009 – Attachment FPO-14
3. Monthly Travel Report – Attachment FPO-15
I.
Miscellaneous Items
1. Communications and Petitions
2. Information Items
J. Old Business/New Business
1. Date of Next Meeting: Wednesday, January 20, 2010, 5:00 P.M., M210
Committee Members: Michalski, Royal, and Earle
*
**
Other members of the MATC Board may be present, although they will not be participating as members of this
committee. This meeting may be conducted in part by telephone. Telephone speakers will be available to allow
the public to hear those parts of the proceedings that are open to the public.
Action may be taken on any agenda item, whether designated as an action item or not. Agenda items may be
moved into Closed Session for discussion when it becomes apparent that a Closed Session is appropriate under
Section 19.85 of the Wisconsin Statutes. The board may return into Open Session to take action on any item
discussed in Closed Session.
Reasonable accommodations are available through the ADA Office for individuals who need assistance.
Please call 414-297-6221 to schedule services at least 48 hours prior to the meeting.
3
DRAFT Attachment FPO - 1
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT BOARD
FINANCE, PERSONNEL, AND OPERATIONS
November 18, 2009
CALL TO ORDER
The regular monthly meeting of the Finance, Personnel, and Operations Committee of
the Milwaukee Area Technical College District Board was held in open session on
Wednesday, November 18, 2009, and called to order by Director Peter Earle at 5:05
p.m. in the Board Room, Room M210, at the Milwaukee Campus of Milwaukee Area
Technical College.
ITEM A:
ROLL CALL
Present: Mr. Thomas Michalski, Mr. Fred Royal, and Mr. Peter Earle
ITEM B:
COMPLIANCE WITH THE OPEN MEETINGS LAW
The Finance, Personnel, and Operations Committee meeting was noticed in
compliance with the Wisconsin Open Meetings Law.
ITEM C:
APPROVAL OF MINUTES – October 21, 2009 – Attachment 1
Motion:
The minutes were approved by consensus.
ITEM D:
COMMENTS FROM THE PUBLIC
ITEM E:
ADVISORY AUDIT COMMITTEE REPORT
Mr. Michalski and Mr. Royal provided an overview of items discussed at the
November 11, 2009, Advisory Audit Committee Meeting. Mr. John Knepel, partner,
Baker Tilly Virchow Krause, and Mr. Naushad Moolla, manager, Coleman and
Williams, joined the discussion. Mr. Knepel stated that he anticipates Baker Tilly
Virchow Krause issuing an unqualified opinion of the MATC FY2008-2009 audit. Mr.
Moolla reported that he anticipates Coleman and Williams issuing an unqualified
opinion of the MATC FY2008-2009 single audit. He stated further that Coleman and
Williams determined last year’s findings to have been appropriately corrected. Mr.
Michael Sargent, vice president, Finance, explained that draft copies of the MATC
2008-2009 Comprehensive Annual Financial Report and Single Audit will be
forwarded to the District Board for approval this month.
ITEM F:
APPROVAL OF CONSENT AGENDA ITEMS
1. Board Bills List - Attachment FPO-2
In Order by Check Number
In Order by Payee
Education, Services, and Institutional Relations
Minutes of November 18, 2009
Page 2
Checks Exceeding $2,500
Channels 10/36
Voided Checks
Fund 7
Voided Checks – Fund 7
2. Financial Report - Attachment FPO-3
3. Human Resources Report — Attachment FPO-4
4. Procurement Report – Attachment FPO-5
Mr. Sargent presented an addendum to the Procurement Report.
5. Affirmative Action Report of Milwaukee Area Technical College for the Period July
1, 2009 – September 30, 2009 – Attachment FPO-6
Motion:
It was moved by Mr. Michalski, seconded by Mr. Royal, to approve the consent
agenda with addendum.
Action:
Motion approved
ITEM G.
ACTION ITEMS
G-1 Resolution (F0147-11-09) Authorizing the Sale of $1,500,000 General
Obligation Promissory Notes, Series 2009-2010D of Milwaukee Area Technical
College District, Wisconsin – Attachment FPO-7
Motion:
It was moved by Mr. Royal, seconded by Mr. Michalski, to approve Resolution (F014711-09) Authorizing the Sale of $1,500,000 General Obligation Promissory Notes,
Series 2009-2010D of Milwaukee Area Technical College District, Wisconsin –
Attachment FPO-7.
Action:
Motion approved
G-2 Resolution (F0148-11-09) Authorizing the Issuance of $1,500,000
General Obligation Promissory Notes, Series 2009-2010E of Milwaukee Area
Technical College District, Wisconsin – Attachment FPO-8
Motion:
It was moved by Mr. Michalski, seconded by Mr. Royal, to approve Resolution (F014811-09) Authorizing the Sale of $1,500,000 General Obligation Promissory Notes,
Series 2009-2010E of Milwaukee Area Technical College District, Wisconsin –
Attachment FPO-8.
Action:
Motion approved
G-3 Resolution (F0149-11-09) to Approve Acceptance of the FY2008-2009
Comprehensive Annual Financial Report and Supporting Documents –
Attachment FPO-9
Education, Services, and Institutional Relations
Minutes of November 18, 2009
Page 3
Motion:
It was moved by Mr. Royal, seconded by Mr. Michalski, to approve Resolution (F014911-09) to Approve Acceptance of the FY2008-2009 Comprehensive Annual Financial
Report and Supporting Documents – Attachment FPO-9.
Action:
Motion approved
G-4 Resolution (F0150-11-09) to Approve FY2009-2010 Budget Modification –
Attachment 10
Discussion:
Last month, the District Board passed a resolution to establish a tax levy for FY20092010. Mr. Sargent clarified that resolution F0150-11-09 reflects the impact of that
decision.
Motion:
It was moved by Mr. Michalski, seconded by Mr. Royal, to approve Resolution (F015011-09) to Approve FY2009-2010 Budget Modification – Attachment 10.
Action:
Motion approved
G-5 Resolution (F0151-11-09) to Revise Renovation/Remodeling (Capital)
Projects – Attachment 11
Motion:
It was moved by Mr. Royal, seconded by Mr. Michalski, to approve Resolution (F015111-09) to Revise Renovation/Remodeling (Capital) Projects – Attachment 11.
Action:
Motion approved.
ITEM H:
DISCUSSION ITEMS
H-1 Budget Variance Report Four (4) Months Year-to-Date Ended October 31,
2009 FY2009-2010 – Attachment FPO-12
Discussion
Ms. Terri Gayhart, controller, presented the details of the Budget Variance Report.
Mike Sargent clarified the impact of enrollment activities on the budget.
H-2 Milwaukee Area Technical College Sustainability Initiatives October and
November 2009 – Attachment FPO-13
Discussion
Mr. Sargent provided an update on the sustainability initiatives and lighting study
taking place at MATC’s Downtown Milwaukee Campus.
H-3 Budget Planning Update
Discussion:
It was reported that additional revenue from tuition and fees, property tax and state aid
will provide MATC with an estimated $6.7 million. Mr. Michael Sargent reported on
the progress the MATC community has made in meeting the plan approved to offset
the FY2009-2010 $19 million deficit and achieve a balanced budget. He stated that
administration did not anticipate the college experiencing the high enrollment numbers
that it has experienced over the course of the last semester. As a result, MATC is not
expected to achieve all the cost savings that were incorporated into the budget. The
short fall is estimated to be $2.4 million. Mr. Al Pinckney, interim vice president,
Student Services, reported on projected enrollment numbers for the spring semester.
If enrollment increases, administration anticipates redirecting funds allocated to
reserves for the purpose of meeting students’ needs. Presently, MATC is expected to
Education, Services, and Institutional Relations
Minutes of November 18, 2009
Page 4
end the fiscal year with 18.7% in reserves. This would be decreased if additional
funds are required to respond to increasing numbers of students
H-4 Regional Campus Grab and Go Activities and Next Steps – Attachment
FPO-14
Discussion:
Mr. Earle invited Malou Noth, staff representative, Local 587, and Karen Gebhard,
president, Local 587, to join in a discussion concerning regional campus grab and go
activities and next steps. Mr. Sargent reported that he met with students at the
regional campuses to gather their input concerning which food items to serve.
Students at each regional campus mentioned inequality of resource allocation
between the Downtown Milwaukee and regional campuses. Mr. Sargent is working
with MATC staff to determine the best way to address students’ needs. Ms. Gebhard
voiced concerns over grab and go activities. Concerns included decreased available
hot foods, long lines, lack of involvement of Local 587 in decision making, and position
vacancies. She reported that there are currently over 84 full-time and part-time Local
587 positions vacant. While there has been recent movement to fill positions,
movement has been slow. Concerning bookstore operations, Ms. Gebhard
questioned the effectiveness of closing regional campus bookstores six out of seven
days a week. Ms. Noth added that those working in the regional campus bookstores
were not consulted when the decision to alter regional campus bookstore hours was
made. Local 587 has been talking with Dr. Martin about these matters on a weekly
basis. Per Mr. Royal’s request, Mr. Sargent will compile data concerning historical
bookstore revenue generation.
H-5 Facilities Update
Discussion:
Dr. Vicki Martin, interim president, reported that a group of internal stakeholders
convened to draft a preliminary ten-year facilities plan. She outlined recommended
programmatic areas of emphasis and facilities that would be required to meet
educational needs.
ITEM I:
INFORMATION ITEMS
I-1 Grants Management Report – Attachment FPO-15
I-2 Milwaukee Area Technical College District Fiduciary Fund – MATC PostEmployment Benefits Trust October 2009 – Attachment FPO-16
I-3 Monthly Travel Report – Attachment FPO-17 (not available at time of
posting)
Mr. Sargent will distribute this report to the committee when it is available.
I-4 Financial Services – Procurement and Construction Services Annual
Summary Report – Attachment FPO-18
I-5 Milwaukee Area Technical College Preliminary FY2010-2011 Budget
Assumptions – Attachment FPO-19
ITEM J:
MISCELLANEOUS ITEMS
Education, Services, and Institutional Relations
Minutes of November 18, 2009
Page 5
J-1 COMMUNICATIONS AND PETITIONS
None
J-2 INFORMATION ITEMS
ITEM K:
OLD BUSINESS/NEW BUSINESS
Date of Next Meeting, December 9, 2009, 5:00 PM
Milwaukee Campus, Board Room (M210)
ADJOURNMENT
The Committee adjourned at 6:27 p.m.
Respectfully submitted,
Karen M. Esche-Eiff
Karen M. Esche-Eiff
Administrative Specialist, Finance
Attachment FPO - 2
BOARD BILLS LIST
The following bills are to be presented for approval at the meeting of the Milwaukee Area
Technical College District Board, State of Wisconsin, to be held on 12-15-09.
Check No.
Company
For
Amount
BILLS PAYABLE RECAPITULATION
Month of November 2009
Payments for encumbrances and monthly expenditures were made for the following funds:
General Fund
Special Revenue Fund-Operational
Special Revenue Fund-Non Aidable
Enterprise Fund
Capital Projects Fund
Debt Service Fund
Internal Service Fund
Public Television Fund
Total Expenditures
$
7,532,814
87,016
7,055
369,251
1,999,205
2,735,786
3,043,442
234,043
$ 16,008,614
Secretary
Chair
Page 1
BOARD BILLS LIST
The following bills are to be presented for approval at the meeting of the Milwaukee Area
Technical College District Board, State of Wisconsin, to be held on 12-15-09.
Bank Transfer Payments
11/30
Humana Health and Dental Insurance Claims
$
34,025.54
Diversified Benefits Flexible Benefits Claims
$
UMR Health Insurance Claims
$
1,051,079.48
M & I Investment Management Fees
$
49.50
M & I Bank Service Charges
$
3,232.84
M & I Merchant Service Credit Card Fees
$
9,888.92
Discover Card Business Service Credit Card Fees
$
OPEB Trust Transfers
$
701,500.00
Federal Payroll Tax
$
3,764,049.48
State Payroll Tax
$
1,097,936.51
State, County, and Stadium Sales Tax
$
30,249.74
-
-
Debt Service Fund Wire Payments
Nov-09
Interest
General Obligation Debt Series
Series 2008-09L
235,014.72
Page 2
Principal
2,500,000
Attachment FPO - 3
MILWAUKEE AREA TECHNICAL COLLEGE
DEPOSITS AND INVESTMENTS
FOR THE MONTH OF NOVEMBER 2009
AMOUNT
ALLOCATION RATE OF
%
RETURN
BANK ACCOUNTS
3,221,512
5.02%
0.14%
CERTIFICATES OF DEPOSIT
2,000,000
3.11%
0.40%
57,252,150
89.14%
0.26%
1,157,734
1.80%
0.23%
593,943
64,225,338
0.92%
0.06%
WISCONSIN LOCAL GOVERNMENT INVESTMENT POO
MBIA WISCONSIN CLASS
M&I INVESTMENT MANAGEMENT CORPORATION:
COMMERCIAL PAPER
SHORT TERM CORPORATE BONDS
GOVERNMENT OBLIGATIONS FUND
USA TREASURY BILLS
USA TREASURY NOTES
593,943
-
CASHFLOW -- ALL FUNDS
Fiscal Year 2010
140.00
120.00
80.00
60.00
40.00
20.00
FY08-09 ACTUAL
FY09-10 ACTUAL
NE
JU
M
AY
IL
AP
R
C
H
M
AR
Y
FE
BR
UA
R
UA
RY
JA
N
BE
R
R
FY09-10 PROJECTED
D
EC
EM
R
M
BE
N
O
VE
O
CT
O
BE
BE
R
TE
M
SE
P
AU
G
US
T
LY
JU
Millions
100.00
CASHFLOW -- OPERATING FUNDS
Fiscal Year 2010
80
70
60
40
30
20
10
FY08-09 ACTUAL
FY09-10 ACTUAL
NE
JU
M
AY
IL
AP
R
C
H
M
AR
Y
FE
BR
UA
R
UA
RY
JA
N
BE
R
R
FY09-10 PROJECTED
D
EC
EM
R
M
BE
N
O
VE
O
CT
O
BE
BE
R
TE
M
SE
P
AU
G
US
T
LY
0
JU
Millions
50
CASHFLOW -- CAPITAL PROJECTS FUND
Fiscal Year 2010
40.00
35.00
30.00
20.00
15.00
10.00
5.00
FY08-09 ACTUAL
FY09-10 PROJECTED
FY09-10 ACTUAL
NE
JU
M
AY
IL
AP
R
C
H
M
AR
Y
UA
R
FE
BR
UA
RY
JA
N
BE
R
R
D
EC
EM
M
BE
R
N
O
VE
O
CT
O
BE
BE
R
TE
M
SE
P
AU
G
US
T
LY
JU
Millions
25.00
CASHFLOW -- DEBT SERVICE FUND
Fiscal Year 2010
30.00
25.00
15.00
10.00
5.00
FY08-09 ACTUAL
FY09-10 PROJECTED
FY09-10 ACTUAL
NE
JU
M
AY
IL
AP
R
C
H
M
AR
Y
UA
R
FE
BR
UA
RY
JA
N
BE
R
R
D
EC
EM
M
BE
R
N
O
VE
O
CT
O
BE
BE
R
TE
M
SE
P
AU
G
US
T
LY
JU
Millions
20.00
Attachment FPO - 4
matc
HUMAN RESOURCES REPORT
December 2009
Twelve transactions are included in the report for November.
Appointments
Five appointments occurred during the reporting period, two of which are faculty
appointments and three of which are staff appointments. Included in the faculty
appointments are two part-time regular appointments. Included in the staff
appointments are three part-time regular staff. Two males and three females
comprise the appointments. Represented in that total are one Hispanic male and
one Hispanic female.
Fiscal year-to-date, total appointments are ninety-four. Included in that total are
fifty-four females (57.4%) and forty males (42.6%). Minority hires total thirtythree (35.1%), including eighteen black (29.2%), eight Hispanic (8.5%), five
Asian (5.3%), and two Native American (2.1%).
This Month
Year-to-date
YTD Percent
White
Male Femal
e
1
2
29
32
64.9%
Black
Male Female
0
4
0
14
19.2%
Hispanic
Male Female
1
3
1
5
8.5%
Asian
Male Female
0
3
0
2
5.3%
Native
American
Male Female
0
1
0
1
2.1%
Changes in Status
The one change in status during this reporting period represents one unpaid
personal leave of absence. One female comprises the change in status.
Separations
The six separations represent one involuntary termination and five voluntary
terminations-retirement eligible. Two males and four females comprise the
separations. Included in that total are two black females.
Male
Total
Female
2
40
42.6%
3
54
57.4%
TRANSACTION SUMMARY REPORT
FOR
NOVEMBER 2009
APPOINTMENTS
CHANGES IN
STATUS
SEPARATIONS
FINANCE
0
0
1 (1)
1 (1)
BUSINESS AND INFORMATION
1
0
0
1
ACADEMIC SERVICES
0
0
0
0
OFFICE OF CORPORATE
0
0
0
0
0
0
0
0
1 (1)
0
1
2 (1)
HEALTH OCCUPATIONS
0
1
1
2
TECHNOLOGY AND APPLIED
0
0
1
1
0
0
0
0
PUBLIC TELEVISION
0
0
1
1
STUDENT SERVICES
3 (1)
0
1 (1)
4 (2)
PRE-COLLEGE EDUCATION
0
0
0
0
INFORMATION TECHNOLOGY
0
0
0
0
5 (2)
1
6 (2)
12 (4)
DIVISION
**AA
TOTAL
TECHNOLOGY
LEARNING
DISTRICT ADMINISTRATION
LIBERAL ARTS AND SCIENCES
SCIENCES
EMPLOYEE AND LEGAL
SERVICES
TOTALS BY CATEGORY
TOTAL TRANSACTIONS FOR THE MONTH
**Affirmative Action totals in parentheses.
12 (4)
Non-represented Salary Schedule
Effective July 1, 2008
Exempt
Salary
Grade
917
916
915
914
913
912
911
Title
Vice President
Associate Vice President, Dean
Associate Dean, Director
Assistant Dean, Manager
Coordinator
Senior Specialist, Supervisor
Specialist
Minimum
$ 117,788
$ 81,947
$ 72,591
$ 58,323
$ 51,297
$ 42,374
$ 37,915
Mid-Point
$ 151,885
$ 110,817
$ 98,434
$ 79,087
$ 69,557
$ 57,459
$ 51,411
Maximum
$ 185,981
$ 139,687
$ 124,276
$ 99,850
$ 87,817
$ 72,544
$ 64,907
Minimum
$ 40,286
$ 35,031
$ 30,462
$ 22,060
Mid-Point
$ 54,629
$ 47,501
$ 41,306
$ 29,913
Maximum
$ 68,972
$ 59,971
$ 52,150
$ 37,765
Non-Exempt
Salary
Grade
904
903
902
901
Title
Senior Technician
Administrative Specialist
Assistant
Aide
Human Resources Report
December, 2009
Appointments
Division
Employee Name
Finance
None
Business & Info Tech
Glenn H. Petrick
Academic Services
None
Corporate Learning
None
District Administration
None
Liberal Arts & Sciences
Darele M. Bisquerra
Health Occupations
None
Technology & Applied Sciences
None
Employee & Legal Services
None
Public Television
None
Student Services
Nichole B. Brewer
William Cruz
Lea M. Ellenson
Pre-College Education
None
Information Technology
None
Employee Status
Job Title
Type of Transaction
Start Date
Part-Time Regular
Instructor, Horticulture (part-time)
Replacement
11/10/09
$49.0940/Hour
Ph.D., UW-Madison
Part-Time Regular
Instructor, Art (part-time)
Replacement
11/17/09
$28.2414/Hour
M.A., Marquette University
Part-Time Regular
Part-Time Regular
Part-Time Regular
Assistant Coach, Women's Basketball
Tutor
Assistant Coach, Women's Basketball
Replacement
Replacement
Replacement
11/12/09
11/06/09
11/12/09
$1,500/Annual
$10.00/Hour
$1,500/Annual
High school graduate
B.S., University of South Florida
High school graduate
End Date Salary
06/30/10
06/30/10
06/30/10
Education
Human Resources Report
December, 2009
Changes In Status
Division
Employee Name
Finance
None
Business & Information Technology
None
Academic Services
None
Corporate Learning
None
District Administration
None
Liberal Arts & Sciences
None
Health Occupations
Eileen O'Sullivan
Technology & Applied Sciences
None
Employee & Legal Services
None
Public Television
None
Student Services
None
Pre-College Education
None
Information Technology
None
Personnel Action
Job Title
Unpaid Personal Leave of Absence
Instructor, Nursing
Type of Transaction Start Date End Date
11/19/09
01/19/10
Salary
Human Resources Report
December, 2009
Separations
Division
Employee Name
Ending Reason
Job Title
Effective Date
Finance
Anissa M. Killebrew
Involuntary Termination
Office Associate, Bookstore, West Allis
10/09/09
Business & Information Technology
None
Academic Services
None
Corporate Learning
None
District Administration
None
Liberal Arts & Sciences
Jennifer K. Madej
Voluntary Termination - Retirement Eligible
Instructor, Communication Skills
05/24/10
Health Occupations
Mary Ellen Copson
Voluntary Termination - Retirement Eligible
Instructor, Nursing, Oak Creek
05/24/10
Technology & Applied Sciences
Donald F. Domagalski
Voluntary Termination - Retirement Eligible
Instructor, Police Technology
05/21/10
Employee & Legal Services
None
Public Television
Carlin D. Galger
Voluntary Termination - Retirement Eligible
Office Assistant, TV Programming
12/10/09
Student Services
Rosie L. Carter
Voluntary Termination - Retirement Eligible
Educational Assistant, Academic Support Center
12/22/09
Pre-College Education
None
Information Technology
None
Attachment FPO – 5
PROCUREMENT REPORT
December, 2009
The Procurement report consists of:
• Part I
External Contracts
• Part II
Procurements
• Part III
Contracts for Services
• Part IV
Construction Contracts
• Part V
Lease Agreements
Each month the board approves contracts, procurements and services related to the operation of
the College. The current items for board approval are:
I.
External Contracts
None
II.
Procurements
1.
Advertising Expenditures for Milwaukee Public TV
November
December
January
2.
Actual
Estimated
Estimated
$7,844.28
$13,996.18
$4,500.00
Minority Media Percentage was 13%
Minority Media Percentage is 10-12%
Minority Media Percentage is 10-12%
$29,012.33
$25,139.14
$179,802.36
Minority Media Percentage was 51%
Minority Media Percentage is 10-12%
Minority Media Percentage is 10-12%
Advertising Expenditures for MATC
November
December
January
Actual
Estimated
Estimated
3.
Harris Broadcast Automation System
Harris Corporation
Mason, OH
$178,353.80
4.
Evertz Multi-Viewer Processor
Evertz Corporation
Ontario, Canada
$26,562.50
5.
Project Management System
Teamdynamix Solutions LLC
Columbus, OH
$60,475.00
1
III.
Contracts for Services
1.
Employee Long Term Disability (LTD) Insurance
See attached background information
2.
Beverage Service
See attached background information
IV.
Construction Contracts
None
V.
Lease Agreements
None
2
Part II: PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Background Information
Advertising and publicity expenditures are coordinated through an advertising/media firm. The
advertising firm was selected through a formal request for proposal process. The advertising
agency manages production and media placement. Channels 10/36 station media expenses were
submitted for review to the Public Television Committee and are herewith submitted to the Finance,
Personnel and Operations Committee for review and for presentation to the Board.
College and station media purchases are executed through Eichenbaum & Associates, Milwaukee,
WI which receives a commission for its placements. Channel 10/36 advertising and publicity
services placed in November 2009, plus estimates for December 2009 and January 2010 are listed
below and in the attachments.
November 2009
Actual advertising expenditures
Minority Media percentage was 13%
$7,844.28
December 2009
Advertising estimates
Minority Media percent target is 10-12%
$13,996.18
January 2010
Advertising estimates
Minority Media percent target is 10-12%
$4,500.00
Detailed information by month is attached, along with a fiscal year summary page.
3
Part II: PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Detail page for November Actual
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
November, 2009 Actual
Advertising Objectives:
Premieres/Specials
Media Budget:
$7,844.28
Print:
Mike Gousha/Judy Woodruff Special (MJS)
Principals Vol. 1 & P.O.V The Principal Story
A King In Milwaukee & Cherry Picking Apple Blossom Time
(MJS)
Radio:
Principals Vol. 1 & P.O.V The Principal Story
A King In Milwaukee & Cherry Picking Apple Blossom Time
$1,387.50
$424.41
$1,550.74
$3,001.63
$1,480.00
Outdoor/Transit/Direct Mail:
Target Minority Media Percentage: 10-12% of media cost
13%
Hispanic
A King In Milwaukee/Cherry Picking (WDDW)
$222.00
African American
Principals/P.O.V. (Milwaukee Times)
Principals/P.O.V. (WLDB)
Principals/P.O.V. (WMCS)
$424.41
$263.63
$78.63
4
$988.67
PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Detail page for December Estimate
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
December, 2009 Estimate
Advertising Objectives:
December Pledge
Media Budget:
$13,996.18
Online
Out-of-Home
Print
Radio
December Pledge
$13,996.18
Television
Target Minority Media Percentage: 10-12% of media
cost
16%
Hispanic
WDDW
$860.25
African American
WLDB
WMCS
$1,073.00
$361.68
5
$2,294.93
Part II: PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Detail page for January Estimate
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
January, 2010 Estimate
Advertising Objectives:
Premieres/Specials
Media Budget:
$4,500.00
Online
Out-of-Home
Print
Outdoor Wisconsin
$1,500.00
Radio
Outdoor Wisconsin
$3,000.00
Television
Target Minority Media Percentage: 10-12% of media
cost
Hispanic
African American
6
0%
$0.00
Part II: PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Monthly Actual
TOTAL MEDIA SPENDING (ALL TARGETS)
Month
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Total
Radio
$0.00
$11,997.25
$10,873.38
$5,994.01
$4,481.63
TV
$0.00
$0.00
$0.00
$0.00
$0.00
Print
$0.00
$0.00
$3,264.41
$3,836.02
$3,362.65
Outdoor
$0.00
$0.00
$0.00
$0.00
$0.00
Other
$0.00
$0.00
$0.00
$0.00
$0.00
$33,346.27
$0.00
$10,463.08
$0.00
$0.00
ValueAdded
Promotions
H
Value-Added
Promotions AA
Placed
directly
through MPTV
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$11,997.25
$14,137.79
$9,830.03
$7,844.28
$0.00
$0.00
$0.00
$43,809.35
Total Media
Placements
TOTAL MINORITY OWNED & TARGETED MEDIA SPENDING
Month
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Total
Hispanic
Spending
Hispanic
Spending
%
African
American
Spending
African
American
Spending
%
$0.00
$1,059.13
$2,458.42
$175.75
$222.00
0%
9%
17%
2%
3%
$0.00
$1,794.50
$2,043.17
$374.63
$766.67
0%
15%
15%
4%
10%
$0.00
$0.00
$0.00
$0.00
$0.00
0%
0%
0%
0%
0%
$0.00
$2,853.63
$4,501.59
$550.38
$988.67
0%
24%
32%
6%
13%
$3,915.30
9%
$4,978.97
11%
$0.00
0%
$8,894.27
20%
7
Hmong
Spending
Hmong
Spending %
Minority
Spending
Total
Minority
Spending %
TOTAL MINORITY SPENDING (OWNED VS. TARGETED)
Month
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Total
Hispanic
Minority
Owned *
Hispanic
Minority
Targeted
African
American
Minority
Owned *
African
American
Minority
Targeted
Hmong
Minority
Owned*
Hmong
Minority
Targeted
Other
Hispanic
vendors
Other AfricanAmerican
vendors
Other Hmong
vendors
$0.00
$1,059.13
$2,458.42
$175.75
$222.20
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,794.50
$2,043.17
$374.63
$766.67
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,915.30
$0.00
$4,978.97
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Minority Spending by Radio Station
Month
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Total
WKKV-FM
100.7 AA
Minority
Targeted
WMCSAM 1290
AA
Minority
Owned
WNOV-AM
8.60 AA
Minority
Owned
WLDB-FM
93.3 AA
Minority
Owned
WLUM-FM
102.1 AA
Minority
Owned
WJTI - AM
Hisp.
Minority
Owned
WDDW-FM
Hisp. Minority
Owned
WJYI- AM
1340 Hmong
Minority
Targeted
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$601.25
$379.25
$0.00
$78.63
$0.00
$0.00
$194.25
$0.00
$0.00
$0.00
$1,193.25
$1,045.26
$374.63
$263.63
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,060.05
$0.00
$0.00
$0.00
$1,059.13
$1,170.13
$175.75
$222.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,059.13
$194.25
$2,876.77
$0.00
$1,060.05
$2,627.01
$0.00
8
Minority Spending by Newspaper
Month
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Total
Spanish
Journal
Hisp.
Minority
Owned
$0.00
$0.00
$0.00
$0.00
$0.00
Spanish
Times
Hisp.
Minority
Owned
$0.00
$0.00
$0.00
$0.00
$0.00
El
Conquistador
Hisp.
Minority
Owned
$0.00
$0.00
$228.24
$0.00
$0.00
Milwaukee
Com. Jrnl.
AA
Minority
Owned
$0.00
$0.00
$0.00
$0.00
$0.00
Milwaukee
Courier
AA
Minority
Owned
$0.00
$0.00
$0.00
$0.00
$0.00
Milwaukee
Times AA
Minority
Owned
$0.00
$0.00
$424.41
$0.00
$424.41
Hmong
Comm.
Jrnl. Hm
Minority
Owned
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$228.24
$0.00
$0.00
$848.82
$0.00
Minority Spending - Other
Month
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Total
Abrazo
Minority
Owned
Hispanic
Translation
$0.00
$0.00
$0.00
$0.00
$0.00
Sales &
Marketing
- AA
Owned
Media
Buyer
$0.00
$0.00
$0.00
$0.00
$0.00
Other
Hispanic
Owned
Vendors
$0.00
$0.00
$0.00
$0.00
$0.00
Other
Hmong
Owned
Vendors
$0.00
$0.00
$0.00
$0.00
$0.00
Postage
for
Hispanic
Targeted
Flyers
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
9
Part II: PROCUREMENTS
Item 2: Advertising Expenditures for MATC
Background Information
Advertising and publicity expenditures are coordinated through an advertising/media firm. The
advertising firm was selected through a formal request for proposal process. The actual placement
of the advertising is then treated as sole source procurement. The advertising agency manages
production and media placement. College media expenses are herewith submitted to the Finance,
Personnel and Operations Committee for review and for presentation to the Board.
College media purchases were executed through Eichenbaum & Associates, Milwaukee, WI which
receives a commission for placements made. MATC advertising and publicity services placed in
November 2009 plus estimates for December 2009 and January 2010 are listed below and in the
attachments.
November 2009
Advertising expenditures
Minority Media percent was 51%
$29,012.33
December 2009
Advertising estimate
Minority Media percent target is 10-12%
$25,139.14
January 2010
Advertising estimate
Minority Media percent target is 10-12%
$179,802.36
10
Milwaukee Area Technical College Media
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
November, 2009 Actual
Advertising Objectives:
Soft launch of new campaign
Media Budget:
$18,512.33
Online
Out-of-Home
Print
Shepherd Express
El Conquistador
Spanish Journal
Milwaukee Times
Milwaukee Community Journal
$1,175.30
$281.72
$357.42
$848.83
$845.56
Radio
11/23 - 12/6/09
$15,003.50
Television
Target Minority Media Percentage: 10-12% of media
cost
E/A - Production & Marketing Services
Total Expenditure:
11
51%
$10,500
$29,012.33
Milwaukee Area Technical College Media
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
December 2009 Estimate
Advertising Objectives:
Media Budget:
$639.14
Online
Out-of-Home
Print
El Conquistador
Spanish Journal
$281.72
$357.42
Radio
Television
Target Minority Media Percentage: 10-12% of media
cost
E/A - Production & Marketing Services
100%
$24,500
Total Estimated Expenditure: $25,139.14
12
Milwaukee Area Technical College Media
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
January, 2010 Estimate
Advertising Objectives:
Media Budget:
$131,302.36
Online
Out-of-Home
1/11 - 2/7/10
$36,596.00
Print
MMAC Annual Membership & Biz Resource Guide
Shepherd Express
BizTimes Milwaukee
El Conquistador
Spanish Journal
Milwaukee Times
Milwaukee Community Journal
$3,468.75
$1,175.30
$3,200.50
$845.16
$1,072.26
$848.83
$845.56
Radio
1/11 - 2/7/10
$42,000.00
Television
1/18 - 2/7/10
$41,250.00
Target Minority Media Percentage: 10-12% of media
cost
E/A - Production & Marketing Services
TOTAL Expenditure:
13
10%
$48,500.00
$179,802.36
Milwaukee Area Technical College Media
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI
53202
P: 414.225.0011 / F: 414.225.0022
MINORITY SPENDING REPORTS
FY2010: July 2009 - June 2010
(Media amounts by month billed)
AS OF 12/1/09
TOTAL MEDIA SPENDING (ALL TARGETS)
Month
July
August
September
October
November
December
January
February
March
April
May
June
Total
Radio
$0.00
$0.00
$0.00
$0.00
$15,003.50
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$15,003.50
TV
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Print
$0.00
$0.00
$10,262.05
$2,446.63
$3,508.83
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$16,217.51
Outdoor
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Other
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Placed
directly
through
MATC
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Media
Placements
$0.00
$0.00
$10,262.05
$2,446.63
$18,512.33
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$31,221.01
TOTAL MINORITY OWNED & TARGETED MEDIA SPENDING
Month
July
August
September
October
Hispanic
Spending
$0.00
$0.00
$0.00
$0.00
Hispanic
Spending %
African
American
Spending
$0.00
$0.00
$0.00
$0.00
African
American
Spending
%
14
Hmong
Spending
$0.00
$0.00
$0.00
$0.00
Hmong
Spending %
Minority
Spending
Total
$0.00
$0.00
$0.00
$0.00
Minority
Spending
%
November
December
January
February
March
April
May
June
Total
$2,137.64
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$2,137.64
12%
12%
$7,295.27
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$7,295.27
39%
39%
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0%
$9,432.91
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$9,432.91
Hmong
TARGETED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Other
Vendors
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
WNOV-AM
860 AA
OWNED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
WDDW-FM
Hispanic
OWNED
$0.00
$0.00
$0.00
$0.00
$1,498.50
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,498.50
51%
51%
TOTAL MINORITY SPENDING (OWNED VS. TARGETED)
Month
July
August
September
October
November
December
January
February
March
April
May
June
Total
Hispanic
OWNED*
$0.00
$0.00
$0.00
$0.00
$2,137.64
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$2,137.64
Hispanic
TARGETED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
African
American
OWNED*
$0.00
$0.00
$0.00
$0.00
$5,195.52
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$5,195.52
African
American
TARGETED
$0.00
$0.00
$0.00
$0.00
$2,099.75
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$2,099.75
Hmong
OWNED*
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
*May also be minority
targeted.
Minority Spending by Radio Station
Month
July
August
September
October
November
December
January
February
March
April
May
June
Total
WJMR-FM
98.3 AA
TARGETED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
WKKV-FM
100.7 AA
TARGETED
$0.00
$0.00
$0.00
$0.00
$2,099.75
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$2,099.75
WMCS-AM
1290 AA
OWNED
$0.00
$0.00
$0.00
$0.00
$208.13
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$208.13
WLDB-FM
93.3 AA
OWNED
$0.00
$0.00
$0.00
$0.00
$1,600.25
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,600.25
WLUM-FM
102.1 AA
OWNED
$0.00
$0.00
$0.00
$0.00
$1,692.75
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,692.75
Minority Spending by Newspaper
15
WRRD-AM
Hispanic
TARGETE
D
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Month
July
August
September
October
November
December
January
February
March
April
May
June
Total
Spanish
Journal
Hispanic
OWNED
$0.00
$0.00
$0.00
$0.00
$357.42
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$357.42
El
Conquistador
Hispanic
OWNED
$0.00
$0.00
$0.00
$0.00
$281.72
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$281.72
Milwaukee
Community
Journal AA
OWNED
$0.00
$0.00
$0.00
$0.00
$845.56
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$845.56
Milwaukee
Courier AA
OWNED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Milwaukee
Times AA
OWNED
$0.00
$0.00
$0.00
$0.00
$848.83
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$848.83
Just Good
News
AA OWNED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
WI Hmong
Directory
HM
OWNED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
One time
vendors
Hisp.
TARGETED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
One time
vendors
AA
Minority
TARGETED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Minority Spending by Television
Month
July
August
September
October
November
December
January
February
March
April
May
June
Total
WVTV-TV
AA
TARGETED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Univision
Cable TV
Hisp.
TARGETED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
WYTU LP
Telemundo
Cable TV
Hisp.
TARGETED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Strive
Media
Cable TV
AA
OWNED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Minority Spending - Other
Month
July
August
September
October
November
December
January
Other
AfricanAmerican
vendors
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Other
Hispanic
Vendors
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Other
Hmong
Vendors
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
16
WBWT TV
Hisp.
OWNED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
One time
vendors
HM
TARGETE
D
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Feburary
March
April
May
June
Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
17
Part II: PROCUREMENTS
Item 3: Harris Broadcast Automation System
Background
Milwaukee Public Television is requesting a hardware and software upgrade to their current Harris
Broadcast Automation system. The broadcast automation system, which allows MPTV to provide
nine program services and control eight network record feeds, was purchased over several years
from 2001 through 2004. Harris Corporation has continued to develop and improve the ADC
Automation platform; this upgrade will replace outdated and aging hardware with current systems
and software. The purchase also includes a three year service and support contract.
This purchase is being designated as a sole source. The original purchase was competitively bid
and the upgrade to the system must come from the manufacturer. The purchase does include
approximately $13,000.00 in educational discounts.
Harris Corporation
Mason, OH
$178,353.80
Positive action by the Board will result in the issuance of a purchase order to the vendor indicated
in bold, for the amount shown.
18
Part II: PROCUREMENTS
Item 4: Evertz Multi-Viewer Processor
Background
Milwaukee Public Television is requesting the purchase of a multi-viewer processor to replace the
outdated, non-functional single monitor system currently in place.
This procurement was sent out to competitive quoting and the results are indicated below:
Evertz Corpation
Heartland Video Systems
Joseph Electronics
Ontario, Canada
Plymouth, WI
Niles, IL
$26,562.50
$28,125.00
$28,213.45
Positive action by the Board will result in the issuance of a purchase order to the vendor indicated
in bold, for the amount shown.
19
Part II: PROCUREMENTS
Item 5: Project Management System
Background
Milwaukee Area Technical College Information Technology division has requested the purchase of
a project management system. The system being recommended for purchase is from a firm that is
focused on servicing the higher education environment and aspects of its committee style decision
making as well as sharing project management knowledge with other colleges. This system also
offers unlimited client licenses over the life of the produce, while other systems reviewed did not.
In addition, this system will help MATC to overcome future compliance and cost/project justification
issues that have frequently been encountered, those issues are inclusive of compliance, audit,
project portfolio managed, and SOX.
This system provides visibility and dashboard capabilities that will allow IT to both focus on strategy
and improvement. After competitively quoting and comparing system, the following is the best
solution from a product and pricing standpoint.
Teamdynamix Solutions
Columbus, OH
$60,475.00
Positive action by the Board will result in the issuance of a purchase order to the vendor indicated
in bold, for the amount shown.
20
Part III: CONTRACTS FOR SERVICES
Item 1 : Employee Long Term Disability (LTD) Insurance
Background Information
Milwaukee Area Technical College provides a comprehensive group benefit plan for its employees.
In cooperation with the college’s benefit plan, consultant reviews are done periodically to insure
that fee structures remain competitive. The reviews also insure that benefit structures are in
compliance with board policies, labor agreements, and state and federal requirements.
From July through early November 2009, Milwaukee Area Technical College participated in a
collaborative Request for Proposal (RFP) in conjunction with twelve other colleges in the Wisconsin
Technical College System. The RFP was generated and opened by the Purchasing Department
at Northeast Wisconsin Technical College in Green Bay, Wisconsin. There were two vendors who
offered proposals in response to the RFP. Both included three-year agreements with fixed
premiums for that duration.
Final scores from the selection committee have been tallied with Madison National Life (through
broker National Insurance Services) being the successful bidder.
Milwaukee Area Technical College’s Compensation & Benefits Department recommends the
college’s renewal of its contract with Madison National Life/National Insurance Services effective
January 1, 2010. There will be full continuation of existing benefits and financial savings as
follows:
Current Annual Premium –
Madison National Life/National Insurance
Services**
Proposed Annual Premium –
Madison National Life/National Insurance
Services**
$661,159
$497,162
Annual Projected Savings:
$163,997
The term of the agreement is for three (3) years and commences on January 1, 2010. It is
extendable for up to two (2) additional one-year periods.
** Annual premiums based on current volume of covered earnings ($7,891,453)
21
Part III: CONTRACTS FOR SERVICES
Item 2: Beverage Service
Background
Milwaukee Area Technical College released a Request for Proposal to cover Beverage Services at
all campuses. The beverage is for non-alcoholic, cold beverages for vending, retail resale fountain,
and retail cases.
The requirements for this service were outlined in RFP 09-22 and provided with invitations to
submit bids to six (6) potential firms known to have the capability to provide the required
equipment. A search was done for certified Emerging Business Enterprises to include in the
mailing and none were located or chose to declare themselves as such. Documents were opened
on September 15, 2009 at Noon with two (2) response received.
An evaluation committee rated the responses based on the evaluation criteria as indicated:
25% Vendor’s ability and experience in providing beverage service
50% Total financial value
5%
Vendor’s EBE status and participation
20% Commitment to sustainable operations
After evaluation of proposals by the committee and discussions held with the student senate, the
award recommendation is as follows. Note that the proposals indicated the following rates for the
(5) term of the contract: vend rates, bottle/can/fountain pricing structure, commission schedule,
sponsorship payment.
Coca-Cola Enterprises
Milwaukee, WI
Vend Rate: (20 oz soft drinks)
$1.50
Commission Rate by year:
40% - 38% - 36% - 34% - 32%
Sponsorship: $45,000 up front, $90,000 per year = $450,000
PepsiAmericas
New Berlin, WI
Vend Rate: (20 oz soft drink)
$1.25 (year 1 and 2) - $1.50 (year 3-5)
Commission Rate by year:
45% (on 20 oz CSD) – 23% on everything else
Sponsorship (Annual rights fee)
$50,000 - $60,000 - $65,000 - $70,000 - $75,000
Total sponsorship = $320,000
Responses were evaluated and the qualified response, as indicated in bold above, has met
specifications. There were no challenges to the specification document or the manner in which the
successful respondent was selected.
The term of this agreement is from for five (5) years from award with annual reviews completed.
Positive action by the board will result in the use of services to the firm indicated above.
22
Attachment FPO - 6
$1,500,000.00
Milwaukee Area Technical College District, Wisconsin
General Obligation Promissory Notes, Series 2009-2010E
RESOLUTION AUTHORIZING THE SALE OF $1,500,000.00
GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2009-2010E
Resolution F0152-12-09
WHEREAS, pursuant to Section 67.12(12) of the Wisconsin Statutes, as amended
(the “Act”), the Milwaukee Area Technical College District, Wisconsin (the “District”), is
authorized to issue notes of the District for the public purpose of financing $1,500,000.00 of
building remodeling and improvement projects, consisting of projects included in the
District's 2009-2010 building remodeling and improvement program (the public purpose
project described above are hereafter referred to as the “Public Purposes”); and
WHEREAS, on November 24, 2009, the District authorized the issuance of
$1,500,000.00 General Obligation Promissory Notes, Series 2009-2010E (the “Notes”), for
the Public Purposes; and
WHEREAS, the District has prepared and distributed a Preliminary Official
Statement (the “Preliminary Official Statement”) dated December___, 2009 describing the
Notes and the security therefor; and
WHEREAS, the District has examined proposed documentation for the Notes
(collectively, the “Note Documents”), as follows:
(a)
a Note Purchase Agreement (the “Note Purchase Agreement”) to be
entered into between the District and Robert W. Baird & Co. Incorporated, providing
for the sale of the Notes; and
(b)
the Preliminary Official Statement.
WHEREAS, it is now expedient and necessary for the District to issue its general
obligation promissory notes in the amount of $1,500,000.00 for the Public Purposes;
NOW, THEREFORE, the District hereby resolves as follows:
Section 1. Definitions. The following terms shall have the following meanings in this
Resolution unless the text expressly or by implication requires otherwise:
“Act” shall mean Section 67.12(12) of the Wisconsin Statutes;
“Code” shall mean the Internal Revenue Code of 1986, as amended;
“Continuing Disclosure Agreement” shall mean the Continuing Disclosure
Agreement, executed and delivered by the Issuer, dated __________, _____ (the
“Continuing Disclosure Agreement”), delivered by the District for the purpose of complying
with the requirements of Rule 15c2-12 promulgated by the Securities and Exchange
Commission under the Securities Exchange Act of 1934, as amended;
“Dated Date” shall mean ____________;
“Debt Service Fund” shall mean the Debt Service Fund of the District, which shall be
the “special redemption fund” as such term is defined in the Act;
“District” shall mean the Milwaukee Area Technical College District, Wisconsin;
“Fiscal Agent” shall mean the Treasurer of the District;
“Governing Body” shall mean the Board of the District, or such other body as may
hereafter be the chief legislative body of the District;
“Initial Resolution” shall mean “Resolution Authorizing the Issuance of
$1,500,000.00 General Obligation Promissory Notes, Series 2009-2010E of Milwaukee
Area Technical College District, Wisconsin,” adopted by the Governing Body on November
24, 2009;
“Note Registrar” means the Secretary of the District;
“Notes” shall mean the $1,500,000.00 General Obligation Promissory Notes, Series
2009-2010E, of the District;
“Public Purposes” shall mean, the public purpose of financing building remodeling
and improvement projects, consisting of projects included in the District's 2009-2010
building remodeling and improvement program;
“Purchase Price” shall mean $___________ ($1,500,000.00 par amount of Notes,
plus premium of $_________, less underwriter's discount of $_______, less publishing
costs of $500.00), plus accrued interest, if any, from the Dated Date to the date of delivery
of the Notes;
“Record Date” shall mean the close of business on the fifteenth day of the calendar
month next preceding any principal or interest payment date;
“Securities Depository” means The Depository Trust Company, New York, New
York, or its nominee; and
“Underwriter” means Robert W. Baird & Co. Incorporated, Milwaukee, Wisconsin.
2
Section 2. Authorization of the Notes. For the purpose of financing the Public
Purposes, there shall be borrowed on the full faith and credit of the District the sum of
$1,500,000.00; and fully registered general obligation promissory notes of the District are
authorized to be issued in evidence thereof.
Section 3. Sale of the Notes. To evidence such indebtedness, the Chairperson and
the Secretary of the District are hereby authorized, empowered and directed to make,
execute, issue and sell to the Underwriter for, on behalf of and in the name of the District,
general obligation promissory notes in the aggregate principal amount of One Million Five
Hundred Thousand Dollars ($1,500,000.00) for the Purchase Price, plus accrued interest
to the date of delivery.
Section 4. Terms of the Notes. The Notes shall be designated “General Obligation
Promissory Notes, Series 2009-2010E”; shall be dated the Dated Date; shall be numbered
one and upward; shall bear interest as shown on the Maturity Schedule below; shall be
issued in denominations of $5,000 or any integral multiple thereof; and shall mature on the
dates and in the amounts as set forth below. Interest on the Notes shall accrue from the
Interest Accrual Date and shall be payable semi-annually on June 1 and December 1 of
each year, commencing on June 1, 2010.
MATURITY SCHEDULE
Maturity
Date
Principal
Amount
June 1, 2011
June 1, 2012
June 1, 2013
June 1, 2014
$350,000.00
$500,000.00
$500,000.00
$150,000.00
Interest
Rate
The Notes shall not be subject to call and prior redemption.
Section 5. Form, Execution, Registration and Payment of the Notes. The Notes
shall be issued as registered obligations in substantially the form attached hereto as
Exhibit A and incorporated herein by this reference.
The Notes shall be executed in the name of the District by the manual signatures of
the Chairperson and the Secretary, and may be sealed with its official or corporate seal, if
any.
The principal of, premium, if any, and interest on the Notes shall be paid by the
Fiscal Agent.
Both the principal of and interest on the Notes shall be payable in lawful money of
the United States of America by the Fiscal Agent. Payment of principal of the final maturity
on the Notes will be payable upon presentation and surrender of the Notes to the Fiscal
Agent. Payment of principal on the Notes (except the final maturity) and each installment
3
of interest shall be made to the registered owner of each Note who shall appear on the
registration books of the District, maintained by the Note Registrar, on the Record Date and
shall be paid by check or draft of the Fiscal Agent and mailed to such registered owner at
the address appearing on such registration books or at such other address may be
furnished in writing to such registered owner to the Note Registrar.
Section 6. Note Proceeds. The sale proceeds of the Notes (exclusive of accrued
interest, printing distribution and filing fees, and any premium received) shall, forthwith
upon receipt, be placed in and kept by the District Treasurer as a separate fund to be
known as the Promissory Notes, Series 2009-2010E, Borrowed Money Fund (hereinafter
referred to as the “Borrowed Money Fund”). Moneys in the Borrowed Money Fund shall be
used solely for the purposes for which borrowed or for transfer to the Debt Service Fund as
provided by law.
Section 7. Tax Levy. In order to provide for the collection of a direct annual tax
sufficient in amount to pay and for the express purpose of paying the interest on the Notes
as it falls due and also to pay and discharge the principal thereof at maturity, there is
hereby levied upon all of the taxable property in the District, in addition to all other taxes, a
nonrepealable, direct, annual tax in an amount sufficient for that purpose. This tax shall be
from year to year carried into the tax roll of the District and collected in addition to all other
taxes and in the same manner and at the same time. Said tax is to be for the following
years and in the following minimum amounts:
Amount of Tax
Year of Levy
2009
2010
2011
2012
2013
$__________
$__________
$__________
$__________
$__________
The District shall be and continue without power to repeal such levy or obstruct the
collection of said tax until all such payments have been made or provided for. After the
issuance of the Notes, said tax shall be carried into the tax rolls of the District and collected
as other taxes are collected, provided that the amount of tax carried into said tax rolls with
respect to the Notes may be reduced by the amount of any surplus money in the Debt
Service Fund created pursuant to Section 8 below.
If there shall be insufficient funds from the tax levy to pay the principal of or interest
on the Notes when due, the said principal or interest shall be paid from other funds of the
District on hand, said amounts to be returned when said taxes have been collected.
There be and there hereby is appropriated from taxes levied by the District in
anticipation of the issuance of the Notes and other funds of the District on hand a sum
sufficient to be deposited in the Debt Service Fund to meet payments with respect to debt
service due on June 1, 2010. The tax herein levied for the year 2009 shall be abated by
4
the amount appropriated by this paragraph and deposited in the Debt Service Fund.
Section 8. Debt Service Fund. Within the debt service fund previously established
within the treasury of the District, there be and there hereby is established a separate and
distinct fund designated as the “Debt Service Fund for $1,500,000.00 General Obligation
Promissory Notes, Series 2009-2010E, dated ______________” (the “Debt Service
Fund”), and such fund shall be maintained until the indebtedness evidenced by the Notes
is fully paid or otherwise extinguished. The District Treasurer shall deposit in such Debt
Service Fund (i) all accrued interest received by the District at the time of delivery of and
payment for the Notes; (ii) the taxes herein levied for the specific purpose of meeting
principal of and interest on the Notes when due; (iii) such other sums as may be necessary
at any time to pay principal of and interest on the Notes when due; (iv) any premium which
may be received by the District above the par value of the Notes and accrued interest
thereon; (v) surplus moneys in the Borrowed Money Fund for the Notes; and (vi) such
further deposits as may be required by Section 67.11 of the Wisconsin Statutes.
No money shall be withdrawn from the Debt Service Fund and appropriated for any
purpose other than the payment of principal of and interest on the Notes until all such
principal and interest has been paid in full and canceled; provided (i) the funds to provide
for each payment of principal of and interest on the Notes prior to the scheduled receipt of
taxes from the next succeeding tax collection may be invested in direct obligations of the
United States of America maturing in time to make such payments when they are due or in
other investments permitted by law; and (ii) any funds over and above the amount of such
principal and interest payments on the Notes may be used to reduce the next succeeding
tax levy, or may, at the option of the District, be invested by purchasing the Notes as
permitted by and subject to Section 67.11(2)(a) of the Wisconsin Statutes in interestbearing obligations of the United States of America, in other obligations of the District or in
other investments permitted by law, which investments shall continue as a part of the Debt
Service Fund.
When all of the Notes have been paid in full and canceled, and all permitted
investments disposed of, any money remaining in the Debt Service Fund shall be
deposited in the general fund of the District, unless the District Board directs otherwise.
Section 9. Deposits and Investments. The Debt Service Fund shall be kept apart
from moneys in the other funds and accounts of the District and the same shall be used for
no purpose other than the prompt payment of principal of and interest on the Notes as the
same becomes due and payable. All moneys therein shall be deposited in special and
segregated accounts in a public depository selected under Chapter 34 of the Wisconsin
Statutes and may be temporarily invested until needed in legal investments subject to the
provisions of Sections 66.0603(1m) and 67.10(3) of the Wisconsin Statutes. All income
derived from such investments shall be regarded as revenues of the District. No such
investment shall be in such a manner as would cause the Notes to be “arbitrage bonds”
within the meaning of Section 148 of the Code or the Regulations of the Commissioner of
Internal Revenue thereunder.
5
The District Treasurer shall, on the basis of the facts, estimates and circumstances
in existence on the date of closing, make such certifications as are necessary to permit the
conclusion that the Notes are not “arbitrage bonds” under Section 148 of the Code or the
Regulations of the Commissioner of Internal Revenue thereunder.
Section 10. Sale of Notes. The terms, conditions and provisions of the Notes and
the Note Documents are, in all respects, authorized and approved. The form of the Note
Purchase Agreement is hereby approved. The Notes shall be sold and delivered in the
manner, at the Purchase Price, plus interest accrued from the Interest Accrual Date to the
closing date, pursuant to the terms and conditions set forth in the Note Purchase
Agreement.
The preparation of the Preliminary Official Statement dated December___, 2009,
and the Final Official Statement dated December 15, 2010, and their use as contemplated
in the Note Purchase Agreement, are hereby approved. The Preliminary Official Statement
is “deemed final” as of its date, except for omissions or subsequent modifications permitted
under Rule 15c2-12 of the Securities and Exchange Commission. The Chairperson and
Secretary of the District are authorized and directed to do any and all acts necessary to
conclude delivery of the Notes to the Underwriter, as soon after adoption of this Resolution
as is convenient.
Section 11. Book-Entry Only Notes. The Notes shall be transferable as follows:
(a)
Each maturity of Notes will be issued as a single Note in the name of the
Securities Depository, or its nominee, which will act as depository for the Notes. During the
term of the Notes, ownership and subsequent transfers of ownership will be reflected by
book entry on the records of the Securities Depository and those financial institutions for
whom the Securities Depository effects book entry transfers (collectively, the
“Participants”). No person for whom a Participant has an interest in Notes (a “Beneficial
Owner”) shall receive bond certificates representing their respective interest in the Notes
except in the event that the Securities Depository or the District shall determine, at its
option, to terminate the book-entry system described in this Section. Payment of principal
of, and interest on, the Notes will be made by the Fiscal Agent to the Securities Depository
which will in turn remit such payment of principal and interest to its Participants which will in
turn remit such principal and interest to the Beneficial Owners of the Notes until and unless
the Securities Depository or the District elect to terminate the book entry system,
whereupon the District shall deliver bond certificates to the Beneficial Owners of the Notes
or their nominees. Note certificates issued under this Section may not be transferred or
exchanged except as provided in this Section.
(b)
Upon the reduction of the principal amount of any maturity of Notes, the
Registered Noteowner may make a notation of such redemption on the panel of the Note,
stating the amount so redeemed, or may return the Note to the District for exchange for a
new Note in a proper principal amount. Such notation, if made by the Noteowner, may be
made for reference only, and may not be relied upon by any other person as being in any
way determinative of the principal amount of such Note Outstanding, unless the Note
6
Registrar initialed the notation on the panel.
(c)
Immediately upon delivery of the Notes to the purchasers thereof on the
delivery date, such purchasers shall deposit the bond certificates representing all of the
Notes with the Securities Depository. The Securities Depository, or its nominee, will be the
sole Noteowner of the Notes, and no investor or other party purchasing, selling or
otherwise transferring ownership of any Notes will receive, hold or deliver any bond
certificates as long as the Securities Depository holds the Notes immobilized from
circulation.
(d)
The Notes may not be transferred or exchanged except:
(1)
To any successor of the Securities Depository (or its nominee) or any
substitute depository (“Substitute Depository”) designated pursuant to (ii) below,
provided that any successor of the Securities Depository or any Substitute
Depository must be a qualified and registered “clearing agency” as provided in
Section 17A of the Securities Exchange Act of 1934, as amended;
(2)
To a Substitute Depository designated by or acceptable to the District
upon (a) the determination by the Securities Depository that the Notes shall no
longer be eligible for depository services or (b) a determination by the District that
the Securities Depository is no longer able to carry out its functions, provided that
any such Substitute Depository must be qualified to act as such, as provided in
subparagraph (1) above; or
(3)
To those persons to whom transfer is requested in written transfer
instructions in the event that:
(i)
The Securities Depository shall resign or discontinue its
services for the Notes and, only if the District is unable to locate a qualified
successor within two months following the resignation or determination of
noneligibility, or
(ii)
Upon a determination by the District that the continuation of the
book entry system described herein, which precludes the issuance of
certificates to any Noteowner other than the Securities Depository (or its
nominee) is no longer in the best interest of the Beneficial Owners of the
Notes.
(e)
The Depository Trust Company, New York, New York, is hereby appointed
the Securities Depository for the Notes.
Section 12. Undertaking to Provide Continuing Disclosure. The Chairperson and
the Secretary of the District are hereby authorized and directed to execute on behalf of the
District, the Continuing Disclosure Agreement in connection with the Notes for the purpose
of complying with the requirements of Rule 15c2-12 promulgated by the Securities and
7
Exchange Commission under the Securities Exchange Act of 1934, as amended.
Section 13. Compliance with Federal Tax Laws.
(a)
The District represents and covenants that the project financed by the Notes
and their ownership, management and use will not cause the Notes to be “private activity
bonds” within the meaning of Section 141 of the Code, and the District shall comply with
the provisions of the Code to the extent necessary to maintain the tax-exempt status of the
interest on the Notes.
(b)
The District also covenants to use its best efforts to meet the requirements
and restrictions of any different or additional federal legislation which may be made
applicable to the Notes, provided that in meeting such requirements the District will do so
only to the extent consistent with the proceedings authorizing the Notes and the laws of
Wisconsin, and to the extent there is a reasonable period of time in which to comply.
Section 14. Rebate Fund. If necessary, the District shall establish and maintain, so
long as the Notes are outstanding, a separate account to be known as the “Rebate Fund”
for the purpose of complying with the rebate requirements of Section 148(f) of the Code.
The Rebate Fund is for the sole purpose of paying rebate to the United States of America,
if any, on amounts of bond proceeds held by the District. The District hereby covenants
and agrees that it shall pay from the Rebate Fund the rebate amounts as determined
herein to the United States of America.
The District may engage the services of accountants, attorneys, or other consultants
necessary to assist it in determining rebate amounts. Amounts held in the Rebate Fund
and the investment income therefrom are not pledged as security for the Notes and may
only be used to pay amounts to the United States. The District shall maintain or cause to
be maintained records of such determinations until six (6) years after payment in full of the
Notes and shall make such records available upon reasonable request therefor.
Section 15. Defeasance. When all Notes have been discharged, all pledges,
covenants and other rights granted to the owners thereof by this Resolution shall cease.
The District may discharge all Notes due on any date by irrevocably depositing in escrow
with a suitable bank or trust company a sum of cash and/or bonds or securities issued or
guaranteed as to principal and interest of the U.S. Government, or of a commission, board
or other instrumentality of the U.S. Government (“Government Obligations”), or of
securities wholly and irrevocably secured as to principal and interest by Government
Obligations and rated in the highest rating category of a nationally recognized rating
service, maturing on the dates and bearing interest at the rates required to provide funds
sufficient to pay when due the interest to accrue on each of said Note to its maturity or, at
the District's option, if said Note is prepayable to any prior date upon which it may be called
for redemption, and to pay and redeem the principal amount of each such Note at maturity,
or at the District's option, if said Note is prepayable, at its earliest redemption date, with the
premium required for such redemption, if any, provided that notice of the redemption of all
prepayable Notes on such date has been duly given or provided for.
8
Section 16. Resolution a Contract. The provisions of this Resolution shall
constitute a contract between the District and the owner or owners of the Notes, and after
issuance of any of the Notes no change or alteration of any kind in the provisions of this
Resolution may be made, except as provided in Section 18, until all of the Notes have been
paid in full as to both principal and interest. The owner or owners of any of the Notes shall
have the right in addition to all other rights, by mandamus or other suit or action in any
court of competent jurisdiction, to enforce such owner's or owners' rights against the
District, the Governing Body thereof, and any and all officers and agents thereof including,
but without limitation, the right to require the District, its Governing Body and any other
authorized body, to fix and collect rates and charges fully adequate to carry out all of the
provisions and agreements contained in this Resolution.
Section 17. General Authorizations. The Chairperson and the Secretary of the
District and the appropriate deputies and officials of the District in accordance with their
assigned responsibilities are hereby each authorized to execute, deliver, publish, file and
record such other documents, instruments, notices and records and to take such other
actions as shall be necessary or desirable to accomplish the purposes of this Resolution
and to comply with and perform the obligations of the District under the Notes. The
execution or written approval of any document by the Chairperson or Secretary of the
District herein authorized shall be conclusive evidence of the approval by the District of
such document in accordance with the terms hereof.
In the event that said officers shall be unable by reason of death, disability, absence
or vacancy of office to perform in timely fashion any of the duties specified herein (such as
the execution of Notes), such duties shall be performed by the officer or official succeeding
to such duties in accordance with law and the rules of the District.
Any actions taken by the Chairperson and Secretary consistent with this Resolution
are hereby ratified and confirmed.
Section 18. Amendment to Resolution. After the issuance of any of the Notes, no
change or alteration of any kind in the provisions of this Resolution may be made until all of
the Notes have been paid in full as to both principal and interest, or discharged as herein
provided, except: (a) the District may, from to time, amend this Resolution without the
consent of any of the owners of the Notes, but only to cure any ambiguity, administrative
conflict, formal defect, or omission or procedural inconsistency of this Resolution; and (b)
this Resolution may be amended, in any respect, with a written consent of the owners of
not less than two-thirds (2/3) of the principal amount of the Notes then outstanding;
provided, however, that no amendment shall permit any change in the pledge of tax
revenues of the District or the maturity of any Note issued hereunder, or a reduction in the
rate of interest on any Note, or in the amount of the principal obligation thereof, or in the
amount of the redemption premium payable in the case of redemption thereof, or change
the terms upon which the Notes may be redeemed or make any other modification in the
terms of the payment of such principal or interest without the written consent of the owner
of each such Note to which the change is applicable.
9
Section 19. Illegal or Invalid Provisions. In case any one or more of the provisions
of this Resolution or any of the Notes shall for any reason be held to be illegal or invalid,
such illegality or invalidity shall not affect any other provision of this Resolution or of the
Notes.
Section 20. Conflicting Resolutions. All ordinances, resolutions, or orders, or parts
thereof heretofore enacted, adopted or entered, in conflict with the provisions of this
Resolution, are hereby repealed and this Resolution shall be in effect from and after its
passage.
[SIGNATURE PAGE TO FOLLOW]
10
Adopted: December 15, 2009.
Lauren Baker
Chairperson of the District
Attest:
Fred Royal, Jr.
Secretary of the District
Recorded on December 15, 2009.
Fred Royal, Jr.
Secretary of the District
[Signature Page of Sale Resolution]
$1,500,000.00 Milwaukee Area Technical College District, Wisconsin
General Obligation Promissory Notes, Series 2009-2010E
EXHIBIT A
UNITED STATES OF AMERICA
STATE OF WISCONSIN
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT
GENERAL OBLIGATION PROMISSORY NOTE, SERIES 2009-2010E
Number
Interest Rate
Maturity Date
Dated Date
Principal
Amount
R-___
____%
__________
________
$_____
CUSIP
FOR VALUE RECEIVED, Milwaukee Area Technical College District, Wisconsin,
promises to pay to CEDE & CO., or registered assigns, the principal sum of
___________________ ($_________) on the maturity date specified above, together with
interest thereon from ____________, 2009 or the most recent payment date to which
interest has been paid, unless the date of registration of this Note is after the 15th day of
the calendar month immediately preceding an interest payment date, in which case interest
will be paid from such interest payment date, at the rate per annum specified above, such
interest being payable on June 1 and December 1 of each year, with the first interest on
this issue being payable on _________, ________.
The Notes of this issue shall not be subject to call and payment prior to maturity.
Both principal hereof and interest hereon are hereby made payable to the registered
owner in lawful money of the United States of America, and for the prompt payment of this
Note with interest thereon as aforesaid, and the levying and collection of taxes sufficient for
that purpose, the full faith, credit and resources of the District are hereby irrevocably
pledged. The principal of this Note shall be payable only upon presentation and surrender
of this Note to the District Treasurer at the principal office of the District. Interest hereon
shall be payable by check or draft dated as of the applicable interest payment date and
mailed from the office of the District Treasurer to the person in whose name this Note is
registered at the close of business on the fifteenth day of the calendar month next
preceding each interest payment date.
This Note is transferable only upon the books of the District kept for that purpose by
the District Secretary at the principal office of the District, by the registered owner in person
or his duly authorized attorney, upon surrender of this Note together with a written
instrument of transfer (which may be endorsed hereon) satisfactory to the District Secretary
duly executed by the registered owner or his duly authorized attorney. Thereupon a new
Note or Notes of the same aggregate principal amount, series and maturity shall be issued
to the transferee in exchange therefor. The District may deem and treat the person in
whose name this Note is registered as the absolute owner hereof for the purpose of
receiving payment of or on account of the principal or interest hereof and for all other
A-1
purposes. The Notes are issuable solely as negotiable, fully registered Notes without
coupons in authorized denominations of $5,000 or any whole multiple thereof.
This Note is one of an issue aggregating $1,500,000.00 issued pursuant to the
provisions of Section 67.12(12) of the Wisconsin Statutes, for the public purpose of
financing $1,500,000.00 building remodeling and improvement projects, consisting of
projects included in the District's 2009-2010 building remodeling and improvement program
(the public purpose project described above are hereafter referred to as the “Public
Purposes”) and is authorized by a resolution of the District Board of the District, duly
adopted by said District Board at its meeting duly convened on December 15, 2009, which
resolution is recorded in the official book of its minutes for said date.
It is hereby certified and recited that all conditions, things and acts required by law
to exist or to be done prior to and in connection with the issuance of this Note have been
done, have existed and have been performed in due form and time; that the aggregate
indebtedness of the District, including this Note and others authorized simultaneously
herewith, does not exceed any limitations imposed by law or the Constitution of the State of
Wisconsin; and that the District has levied a direct, annual irrepealable tax sufficient to pay
this Note, together with interest thereon when and as payable.
No delay or omission on the part of the owner hereof to exercise any right
hereunder shall impair such right or be considered as a waiver thereof or as a waiver of or
acquiescence in any default hereunder.
A-2
IN WITNESS WHEREOF, the District Board of Milwaukee Area Technical College
District, Wisconsin, has caused this Note to be signed on behalf of said District by its duly
qualified and acting Chairperson and Secretary, and its corporate seal to be impressed
hereon, all as of the date of original issue specified above.
MILWAUKEE AREA TECHNICAL
COLLEGE DISTRICT, WISCONSIN
By:
Lauren Baker
Chairperson of the District
Attest:
Fred Royal, Jr.
Secretary of the District
A-3
(Form of Assignment)
FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto
(Please print or typewrite name and address,
including zip code, of Assignee)
(Please print or typewrite Social Security or
other identifying number of Assignee)
the within Note and all rights thereunder, hereby irrevocably constituting and appointing
(Please print or type name of Attorney)
Attorney to transfer said Note on the books kept for the registration thereof with full power of
substitution in the premises.
Dated:
NOTICE: The signature to this assignment must
correspond with the name as it appears upon the
face of the within Note in every particular without
alteration or enlargement or any change whatever.
Signature(s) guaranteed by:
A-4
Attachment FPO – 7
RESOLUTION AUTHORIZING THE ISSUANCE OF $1,500,000.00
GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2009-2010F
OF MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT, WISCONSIN
Resolution F0153-12-09
WHEREAS, Milwaukee Area Technical College District (the "District") is presently
in need of $1,500,000.00 for the public purpose of financing building remodeling and
improvement projects, consisting of projects included in the District's 2009-2010 building
remodeling and improvement program; and
WHEREAS, it is in the best interest of the District that the monies needed for such
purpose be borrowed through the issuance of general obligation promissory notes
pursuant to Section 67.12(12), Wis. Stats.; now therefore be it
RESOLVED, that the District shall issue general obligation promissory notes in the
amount of $1,500,000.00 for the public purpose of financing building remodeling and
improvement projects, consisting of the projects included in the District's 2009-2010
building remodeling and improvement program; and be it
FURTHER RESOLVED, that the District Secretary shall, within 10 (ten) days
hereafter, cause public notice of the adoption of this resolution to be given to the electors
of the District by publishing a notice thereof in the Milwaukee Journal Sentinel, a
newspaper published and having general circulation in the District, which newspaper is
found and determined to be likely to give notice to the electors, such notice to be in
substantially the form set forth in Attachment A to this resolution.
Adopted: December 15, 2009.
Lauren Baker, Chairperson
Attest:
________________________________
Fred Royal, Jr., District Secretary
Recorded on December 15, 2009.
________________________________
Fred Royal, Jr., District Secretary
Attachment A
NOTICE
TO THE ELECTORS OF:
Milwaukee Area Technical
College District, Wisconsin
NOTICE IS HEREBY GIVEN that the District Board of the above-named District, at
a meeting duly called and held on December 15, 2009, adopted, pursuant to the
provisions of Section 67.12(12) of the Wisconsin Statutes, a resolution entitled,
"RESOLUTION AUTHORIZING THE ISSUANCE OF $1,500,000.00 GENERAL
OBLIGATION PROMISSORY NOTES, SERIES 2009-2010F, OF MILWAUKEE AREA
TECHNICAL COLLEGE DISTRICT, WISCONSIN," which provides that the sum of
$1,500,000.00 be borrowed through the issuance of the District's general obligation
promissory notes for the public purpose of financing building remodeling and improvement
projects, consisting of projects included in the District's 2009-2010 building remodeling and
improvement program.
A copy of said resolution is on file in the District Office, 700 West State Street,
Milwaukee, Wisconsin, and is available for public inspection weekdays, except holidays,
between the hours of 8:00 A.M. and 4:00 P.M.
The District Board need not submit the resolution authorizing this borrowing to the
electors for approval unless within 30 days after the publication of this Notice there is filed
with the Secretary of the District Board a petition meeting the standards set forth in Sec.
67.12(12), Wis. Stats., requesting a referendum thereon at a special election.
Dated: December 15, 2009.
BY ORDER OF THE DISTRICT BOARD:
Fred Royal, Jr., District Secretary
Attachment FPO – 8
Resolution to Approve FY2008-2009 Budget Modification
Resolution F0154-11-09
RESOLUTION
WHEREAS the Milwaukee Area Technical College District Board has adopted an operating
budget for fiscal year 2008-09 reserving the right to adjust, amend, or otherwise change the
adopted budget; and
WHEREAS certain changes in revenues and expenditures are now anticipated; therefore be
it
RESOLVED, that the Milwaukee Area Technical College District Board adopt the proposed
fiscal year 2008-09 budget as adjusted, amended, and revised from the FY2008-09 Activity
Plan and Budget reserving the right to further adjust, amend, or otherwise change the
adopted budget.
Attachment FPO – 9
Resolution to Approve FY2009-2010 Budget Modification
Resolution F0155-11-09
RESOLUTION
WHEREAS the Milwaukee Area Technical College District Board has adopted an operating
budget for fiscal year 2009-10 reserving the right to adjust, amend, or otherwise change the
adopted budget; and
WHEREAS certain changes in revenues and expenditures are now anticipated; therefore be
it
RESOLVED, that the Milwaukee Area Technical College District Board adopt the proposed
fiscal year 2009-10 budget as adjusted, amended, and revised from the FY2009-10 Activity
Plan and Budget reserving the right to further adjust, amend, or otherwise change the
adopted budget.
Attachment FPO-10
Milwaukee Area Technical College
Preliminary FY2010-2011 Budget Assumptions
Tax Levy:
Equalized Values:
Inflation:
Tuition:
Enrollment:
Healthcare:
Electricity:
0% increase
-1.5%
Flat
3.5% increase
14,100
12% increase
7% increase
ATTACHMENT FPO-11
MILWAUKEE AREA TECHNICAL COLLEGE
BUDGET VARIANCE REPORT
FIVE (5) MONTHS ENDED NOVEMBER 30, 2009 FY 09-10
REVENUE – Tax collections are below budget $ 82K.This is a timing difference. State
Aid payments are below budget $ 23 K year to date. The System Office has issued their
latest estimates on State Aid and the change in State Aid for MATC is negligible. Increased
enrollments have increased student tuition and fees to exceed budget $ 2.3M year to date.
Other Revenues are below budget $ 663K year to date as the economy has slowed other
service activities. Rental Income for the College of Events, T & I Contracts and interest
income are all below budget.
EXPENSES (Operating Fund 1) SALARIES
Salaries are $ 8K over budget year to date. Most wage and salary lines are below budget as
positions are being temporarily held open when there is employee turnover. Part time
faculty year to date is over budget $780K. We estimate that part time faculty could exceed
budget by over $ 1.3 million if the current spending rates continues.
FRINGE BENEFITS
Fringe benefits are $ 1.4M under budget year to date. The year to date under budget for
retirement of $714K relates to the fact the increase in contribution rate takes effect on
January 1, where the budgeted included a rate increase effective July 1, 2009.
OTHER EXPENSES
Other expenses were under budget $ 277K year to date. Instructional supplies are over
budget as a result of the additional students. Tight controls on travel resulted in travel being
$48K under budget. Utilities are over budget $318K which is related to the fact that energy
savings budgeted are not being achieved as planned.
COST SAVING MONITORING
Year to date saving associated with position control in regard to full time staff equals
$ 1.2M. Targeted savings were $ 2,500,000, so currently position control is $ 1.33 million
short of the target.
SUMMARY
The forecast indicates that revenue will exceed expense for the fiscal year by $5.1M
This incorporated the most current results of operations but does not include potential
changes related to unplanned enrollment during the spring semester. Administration
continues to monitor expenditures and will make necessary adjustments to achieve desired
reserves sufficient to support the FY 2010-11 Budget. The demand from enterprise
activities also has an impact on the reserve levels. Any shortfall of enterprise operations
requires an allocation of General Fund Reserves to balance the Enterprise budget.
ENTERPRISE FUNDS (Fund 5)
Bookstores reflect results better than had been budgeted. The increased number of students
increased the volume at the bookstore and thus revenue and margins exceeded budget.
The food service is operating better than budgeted year to date.
Child Care continues to operate better than planned in part due to more students using the
centers for practicum. There are student wait lists at several of the centers as demand has
increased.
The MEC Centers continue to work with its clients to insure that clients are successful and
are paying their rent. Currently less than six (6) tenants are delinquent in payment.
Public Television is operating at a level equal with the prior year.
BALANCE SHEET (Fund1 and Fund 5)
The increased revenue from tuition and fees, especially financial aid deferrals has caused
the Account Receivable from Students to exceed budget. The receivable growing to $2M
in excess of budget is cause for serious concern and will continue to be monitored.
Inventories are down $27K overall compared to last year.
CAPITAL EXPENDITURES (Fund 3)
Capital equipment and construction expenditures of $15,669,966 have been encumbered
year to date compared to the total budget of $ 51,280,997. The capital budget consists of
$ 32.0 Million for Capital Equipment project, $ 10.0 Million for Construction, and
renovation projects and $ 9.1 Million for projects carrying over from last Fiscal Year.
Attachment FPO - 12
MILWAUKEE AREA TECHNICAL COLLEGE
SUSTAINABILITY INITIATIVES
NOVEMBER AND DECEMBER 2009
1.
Green Mountain Technologies Earth Tub for demonstration unit for
urban composting for the Downtown campus is being installed in the
MATC T Building. The Earth Tub is expected to be in service in
December 2009
2. Selected small commercial demonstration grade worm composting
equipment for use in the Milwaukee Campus Composting Center.
3. Continued developing plans to replace normal roof membrane with
photovoltaic membrane for roofing projects scheduled for the summer of
2010.
4. Evaluating plans for small wind installations at West Allis, Mequon, Oak
Creek and Milwaukee Campus
5. Continued work on the Bio Diesel Factory on the Mequon campus...
6. Evaluating Geo-thermal heating demonstration project for Oak Creek
Campus
7. Complete Civil plan for photovoltaic farm.
8. Continued dialog with We Energies regarding the Photovoltaic Farm and
use as part of Smart Grid pilot program
9. Working with UW-M, Marquette University, MSOE and Concordia
University to regarding the Photovoltaic Farm and it’s use as a regional
solar training center
10. Developing final plan for lighting upgrade for “S” and “C” building on the
downtown campus
11. Preparing to release courses for Solar Photovoltaic training. This
includes evaluating equipment.
12. Continued planning for the 2010 Green Energy Summit
13. Begun writing grant request for lighting studies at Mequon, Oak Creek
and West Allis campuses.
14. Began evaluation for solar panel installation on the Milwaukee Campus.
15. Conducting session of “Small Wind: installations
o First Friday session at Mequon Campus in DEC.
o Evaluation of site for Oak Creek
16. Completed three grant requests elated to Smart Grid
17. Co hosting Clean City event in December
GRANT AWARD LOG Query
Attachment FPO - 13
Board Report Summary
Milwaukee Area Technical College
Department of Grants and Development
Governmental Grant Funds SUMMARY
Fiscal Year: 2009-2010
Special
Rev
Funds
External
Funds
MATC
Match
Funds
Projected
Grant
Amount
Grant
Award
Total
Project
Cost
Grant Funds
from 2008-2009
carried forward
to 2009-2010
FY 20092010
Grant
Funds
Received
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
ADULT EDUCATION & FAMILY LITERACY ACT
$0
$714,260
$0
$976,580
$976,580 $1,690,840
$976,580
$976,580
$0
$846,448
$0
$1,936,266
$1,319,019
$2,165,467
$584,321
$889,397
$0
$184,162 $108,581
$1,463,540
$1,391,645
$1,692,638
$9,410 $1,335,171
$1,344,581
$0
$126,392
$0
$616,567
$491,567
$617,959
$115,236
$390,847
$506,083
$52,016 $118,151
$376,098
$376,098
$546,265
$289,504
$10,000
$299,504
$2,252,128
$2,252,128
$3,652,128
$2,252,128
$2,252,128
$7,621,179
$6,807,037 $10,365,297
FEDERAL GRANTS
$305,076
$124,545
GENERAL PURPOSE REVENUE
MISCELLANEOUS
$1,666
STATE - OTHER
$0
CARL PERKINS ADULT EDUCATION ACT
Grand Totals:
$1,400,000
$0
$1,400,000
$1,923,278
* Total Project Cost based on PROJECTED grant award amount.
$0
$226,732
Friday, December 04, 2009
$719,226
$5,549,047
$6,268,273
$126,211
Page 1 of 1
GRANT AWARD LOG Query
Milwaukee Area Technical College
Board Report
Department of Grants and Development
Governmental Grant Funds Requested/Awarded, with Carry-Over Detail
Fiscal Year: 2009-2010
Award
Date
RFP Title
Project Title
Special
Rev
Funds
MATC
Match
Funds
External
Funds
Projected
Grant
Amount
Grant
Award
Total
Project
Cost
Grant Funds
from 20082009 carried
forward to
Carry 2009-2010
Over
Grant
FY 20092010 Grant
Funds
Received
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
ADULT EDUCATION AND FAMILY LITERACY ACT
8/7/2009 Adult Basic
Adult Basic Education
Education
Comprehensive Program
Comprehensive
Services
$0
$684,200
$0
$868,900
8/7/2009 Institutionalized Milwaukee County
Individuals
Correctional Institutions
$0
$30,060
$0
$90,180
$90,180
8/7/2009 Integrated
English
Literacy &
Civics
Education
$0
$0
$0
$17,500
$17,500
$0
$976,580
$976,580 $1,690,840
Integrated English
Literacy and Civics
Education
Category Total
$0
* Total Project Cost based on PROJECTED grant award amount.
$714,260
$868,900 $1,553,100
Friday, December 04, 2009
$868,900
$868,900
$120,240
$90,180
$90,180
$17,500
$17,500
$17,500
$976,580
$976,580
Page 1 of 10
Award
Date
RFP Title
Project Title
Special
Rev
Funds
MATC
Match
Funds
External
Funds
Projected
Grant
Amount
Grant
Award
Total
Project
Cost
Grant Funds
from 20082009 carried
forward to
Carry 2009-2010
Over
Grant
FY 20092010 Grant
Funds
Received
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
FEDERAL GRANTS
U.S. Dept. of Labor
2/11/2007 WISTECH Community
Based Job
Training
WISTECH - Community
Based Job Training
Sub-Total
$0
$0
$0
$0
$0
$610,152
$610,152
$0
$610,152
$610,152
$610,152
X
$610,152
$305,076
$305,076
$305,076
$305,076
U.S. Dept. of Education
FIPSE Special
Focus
Competition
Pathways to
Construction Trades
(PaCT Project)
$0
$0
$0
$350,000
$175,000
$175,000
X
$87,500
$87,500
6/30/2009 High School
Equivalency
Program (HEP)
CFDA 84.141A
MATC High School
Equivalency Program
(HEP)
$0
$0
$0
$385,686
$385,686
$385,686
X
$385,686
$385,686
7/27/2009 Child Care
Access Means
Parents in
School
Child Care Access
Means Parents in School
$0
$0
$0
$148,181
$148,181
$148,181
X
$111,135
$111,135
$37,045
$0
$883,867
$708,867
$584,321
$584,321
$124,545
Sub-Total
$0
* Total Project Cost based on PROJECTED grant award amount.
$0
Friday, December 04, 2009
$708,867
$87,500
Page 2 of 10
Award
Date
RFP Title
Project Title
Special
Rev
Funds
MATC
Match
Funds
External
Funds
Projected
Grant
Amount
Grant
Award
Total
Project
Cost
Grant Funds
from 20082009 carried
forward to
Carry 2009-2010
Over
Grant
FY 20092010 Grant
Funds
Received
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
ARRA - Solar
Market
Transformation
Urban Solar Regional
Learning Center
$0
$660,807
$0
$299,997
$0
$660,807
$0
$0
$0
National
Leadership
Grant
Bridging the Information
Divide Literacy Project
for Milwaukee CBOs
$0
$185,641
$0
$142,250
$0
$185,641
$0
$0
$0
$0
$442,247
$0
$0
$0
$0
$1,936,266
Sub-Total
$0
Category Total
$0
$846,448
$846,448
$1,319,019
$846,448
$2,165,467
$305,076
$584,321
$889,397
$0
$124,545
GENERAL PURPOSE REVENUE
11/18/2009 Displaced
Homemakers
MATC ACCESS for
Displaced Homemakers
Project
$0
$6,997
$0
$62,969
$62,969
$69,966
$62,969
$62,969
8/26/2009 Transition
Services for
Indivs with
Disabilities
Transition for College
Success
$0
$7,879
$0
$23,637
$23,637
$31,516
$23,637
$23,637
8/20/2009 Faculty
Development
Teaching and Learning
with Technology VII
$0
$70,096
$0
$70,096
$70,096
$140,192
$70,096
$70,096
* Total Project Cost based on PROJECTED grant award amount.
Friday, December 04, 2009
Page 3 of 10
Award
Date
RFP Title
8/26/2009 Adult LiteracyIncentive Grant
Project Title
ABE/ELL Career
Pathways II
Sub-Total
Special
Rev
Funds
$0
$0
MATC
Match
Funds
External
Funds
Projected
Grant
Amount
Grant
Award
Total
Project
Cost
$28,638
$7,146
$0
$21,492
$21,492
$92,118
$0
$178,194
$178,194
Grant Funds
from 20082009 carried
forward to
Carry 2009-2010
Over
Grant
$270,312
FY 20092010 Grant
Funds
Received
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
$21,492
$21,492
$178,194
$178,194
$624,300
$624,300
$624,300
$624,300
$82,000
$82,000
$82,000
$82,000
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
GPR Incentive Grants-Basic Skills
8/26/2009 Basic Skills
Alternative Basic
Targeted Funds Education, ESL &
Family Literacy Program
Sub-Total
$0
$0
$0
$0
$0
$624,300
$624,300
$0
$624,300
$624,300
$624,300
$624,300
GPR Minority Participation and Retention
9/3/2009 Minority
Participation &
Retention
MATC Minority Student
Retention Project
Sub-Total
$0
$0
$27,333
$27,333
$0
$82,000
$82,000
$0
$82,000
$82,000
$109,333
$109,333
GPR Incentive Grants-New and Expanding Occupations
8/26/2009 New and
Expanding
Occupations
Baking and Pastry Arts
(10-314-X)
$0
$48,326
$0
$144,978
$144,978
$193,304
$144,978
$144,978
8/26/2009 New and
Expanding
Occupations
Annual Statewide
Nursing Faculty Meeting
$0
$0
$0
$18,592
$18,592
$18,592
$18,592
$18,592
* Total Project Cost based on PROJECTED grant award amount.
Friday, December 04, 2009
Page 4 of 10
Award
Date
RFP Title
8/26/2009 New and
Expanding
Occupations
New and
Expanding
Occupation
Project Title
Special
Rev
Funds
MATC
Match
Funds
External
Funds
Projected
Grant
Amount
Grant
Award
Total
Project
Cost
$49,157
$65,542
Pre-Health Academy for
Nursing Programs
$0
$16,385
$0
$49,157
Roofing Apprentices
Apprenticeship Program
(446 & 502)
$0
$0
$0
$8,250
$0
$220,977
$212,727
Sub-Total
$0
$64,711
Grant Funds
from 20082009 carried
forward to
Carry 2009-2010
Over
Grant
FY 20092010 Grant
Funds
Received
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
$49,157
$49,157
$212,727
$212,727
$8,250 *
$285,688
4/2/2009 Workforce
Advancement
Training Grant
Welding Training for
KMC Stampings
$0
$0
$4,720
$33,573
$33,573
$38,293
X
$5,595
$5,595
5/1/2009 Workforce
Advancement
Training Grant
Hall Steel Welding
$0
$0
$0
$12,910
$12,910
$12,910
X
$2,151
$2,151
Computer Training for
MEC Midwest
$0
$0
$1,455
$4,366
$4,366
$5,821
X
$727
$727
6/4/2009 Workforce
Computer Training for
Advancement
KMC Stampings
Training Grants
$0
$0
$1,875
$5,625
$5,625
$7,500
X
$937
$937
5/26/2009 Workforce
Advancement
Training Grans
* Total Project Cost based on PROJECTED grant award amount.
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
Friday, December 04, 2009
Page 5 of 10
External
Funds
Special
Rev
Funds
MATC
Match
Funds
Contemporary Diabetes
Care Consortium Project
for Extendicare
$0
$0
$2,641
9/30/2009 Workforce
Machining Skills Training
Advancement
at Columbia Grinding
Training Grants
$0
$0
$0
9/30/2009 Workforce
Technical Skills Training
Advancement
for Milwaukee Cylinder
Training Grants
11/3/2009 Workforce
Advancement
Training
Award
Date
RFP Title
8/13/2009 Workforce
Advancement
Training Grant
10/21/2009 Workforce
Advancement
Training Grant
Workforce
Advancement
Training Grant
FY 20092010 Grant
Funds
Received
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
Grant
Award
Total
Project
Cost
$7,922
$7,922
$10,563
$7,922
$7,922
$2,701
$8,104
$8,104
$10,805
$8,104
$8,104
$0
$20,706
$62,120
$62,120
$82,826
$62,120
$62,120
$0
$0
$8,602
$25,806
$25,806
$34,408
$25,806
$25,806
Manufacturing and
Administrative Skills for
MEC Midwest
$0
$0
$7,227
$21,681
$21,681
$28,908
$21,681
$21,681
Milwaukee Journal
Sentinel Maintenance
Staff Training
$0
$0
$21,215
$63,645
$0
$21,215
$0
$0
Project Title
GE Healthcare Training
in Machining, Statistics,
and Train-the-Trainer
* Total Project Cost based on PROJECTED grant award amount.
Projected
Grant
Amount
Grant Funds
from 20082009 carried
forward to
Carry 2009-2010
Over
Grant
Friday, December 04, 2009
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
Page 6 of 10
Award
Date
RFP Title
Project Title
11/3/2009 Workforce
High Tech Skills for
Advancement
Harley Davidson
Training Grants Company LLC
Special
Rev
Funds
MATC
Match
Funds
$0
$0
Sub-Total
$0
Category Total
$0
$0
External
Funds
Projected
Grant
Amount
Grant
Award
Total
Project
Cost
$149,756
$37,439
$112,317
$112,317
$108,581
$358,069
$294,424
$1,463,540
$1,391,645
$184,162 $108,581
Grant Funds
from 20082009 carried
forward to
Carry 2009-2010
Over
Grant
$403,005
$9,410
$1,692,638
$9,410
FY 20092010 Grant
Funds
Received
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
$112,317
$112,317
$237,950
$247,360
$1,335,171
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
$1,344,581
MISCELLANEOUS
4/6/2009 MATC/Hillside
Learning Lab
MATC/Hillside Learning
Lab
$0
$0
$0
$85,000
$85,000
$85,000
X
$42,500
$42,500
UW-Milwaukee Gear Up
$0
$106,392
$0
$206,392
$106,392
$212,784
X
$17,732
$17,732
6/22/2009 NSF Math and
Science
Partnership
Grant
Math and Science
Partnership Project
$0
$0
$0
$25,008
$25,008
$25,008
$12,504
$12,504
6/17/2009 HUD - ROSSNN and RSDM
Hillside Learning Lab
$0
$0
$0
$85,000
$85,000
$85,000
$42,500
$42,500
10/15/2008 Gear Up
* Total Project Cost based on PROJECTED grant award amount.
Friday, December 04, 2009
X
Page 7 of 10
Special
Rev
Funds
MATC
Match
Funds
External
Funds
$0
$0
$0
$0
$0
8/11/2009 Green
Green Manufacturing
Manufacturing - Sector Strategies
CFDA 17.260
Welding Training
$0
6/10/2009 Healthier
Wisconsin
Partnership
Program
A Faith Community
Gym: Guiding Youth
Movement for
Sustained, Healthy
Futures
Accent on Student
Success: Engaged
Together in Service
(ASSETS)
Award
Date
RFP Title
Project Title
8/12/2009 Institutionalized Milwaukee County
Individuals
Correctional Institutions
WiscAMP
10/20/2009 Learn and
Serve America
Summer Math Intensive
Training (SumMIT)
project
MPTC Program MATC/MPTC Program
of Study Project of Study Project
FY 20092010 Grant
Funds
Received
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
Grant
Award
Total
Project
Cost
$22,483
$22,483
$22,483
$224,830
$224,830
$0
$25,000
$0
$0
$0
$0
$0
$0
$113,184
$113,184
$113,184
$113,184
$113,184
$0
$0
$0
$40,000
$40,000
$40,000
$40,000
$40,000
$0
$20,000
$0
$10,000
$10,000
$30,000
$8,333
$8,333
$0
$0
$0
$4,500
$4,500
$4,500
$4,500
$4,500
* Total Project Cost based on PROJECTED grant award amount.
Projected
Grant
Amount
Grant Funds
from 20082009 carried
forward to
Carry 2009-2010
Over
Grant
Friday, December 04, 2009
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
$0
$1,666
Page 8 of 10
Award
Date
RFP Title
Project Title
Category Total
Special
Rev
Funds
$0
MATC
Match
Funds
$126,392
External
Funds
$0
Projected
Grant
Amount
$616,567
Grant
Award
$491,567
Total
Project
Cost
Grant Funds
from 20082009 carried
forward to
Carry 2009-2010
Over
Grant
$617,959
$115,236
FY 20092010 Grant
Funds
Received
$390,847
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
$506,083
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
$1,666
STATE - OTHER
4/27/2009 Basic Rider
Motorcycle
Course
MATC Basic Rider
Course
$0
$0
$118,151
$46,729
$46,729
$164,880
X
$23,364
$23,364
5/1/2009 FSET
MATC Foodshare
Employment & Training
(FSET) Program (5/1/0910/31/09) (50%)
$0
$38,716
$0
$38,716
$38,716
$77,432
X
$32,263
$32,263
5/1/2009 FSET
MATC Foodshare
Employment & Training
(FSET) Program (5/1/0910/31/09) (Core)
$0
$0
$0
$280,653
$280,653
$280,653
X
$233,877
$233,877
Feasibility Study
Technology Transfer
Small Business
Incubabor
$0
$13,300
$0
$10,000
$10,000
$23,300
X
$376,098
$376,098
$546,265
Community
Economic
Development
Program Grant
Category Total
$0
* Total Project Cost based on PROJECTED grant award amount.
$52,016 $118,151
Friday, December 04, 2009
$10,000
$289,504
$10,000
$10,000
$299,504
Page 9 of 10
Award
Date
RFP Title
Project Title
Special
Rev
Funds
MATC
Match
Funds
External
Funds
Projected
Grant
Amount
Grant
Award
Total
Project
Cost
Grant Funds
from 20082009 carried
forward to
Carry 2009-2010
Over
Grant
FY 20092010 Grant
Funds
Received
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
CARL PERKINS ADULT EDUCATION ACT
9/11/2009 Student
Success
Student Success
$1,400,000
$0
$0
$1,455,800
9/11/2009 Tech Prep
MATC Tech Prep Career
Pathways Project
$0
$0
$0
$173,528
$173,528
$173,528
10/26/2009 Strengthening
CTE Programs
MATC Stengthening
CTE Programs Project
$0
$0
$0
$388,200
$388,200
$388,200
9/11/2009 Nontraditional
Occupations
Milwaukee Area
Technical College NTO
Project
$0
$0
$0
$97,100
$97,100
11/18/2009 Reserve Funds
MATC Program of Study
Project
$0
$0
$0
$137,500
$137,500
$0
$2,252,128
$2,252,128
Category Total
Grand Totals:
$1,400,000
$1,400,000
* Total Project Cost based on PROJECTED grant award amount.
$0
$1,923,278
$226,732
$7,621,179
$1,455,800 $2,855,800
$173,528
$173,528
$388,200
$388,200
$97,100
$97,100
$97,100
$137,500
$137,500
$137,500
X
$3,652,128
$6,807,037 $10,365,297
Friday, December 04, 2009
$1,455,800 $1,455,800
$2,252,128
$719,226
$5,549,047
$2,252,128
$6,268,273
$126,211
Page 10 of 10
Attachment FPO - 14
Milwaukee Area Technical College District Fiduciary Fund - MATC Post-Employment Benefits Trust November 2009
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT
Statement of Fiduciary Net Assets
Fiduciary Fund - MATC Post-Employment Benefits Trust
November 30, 2009
`
Assets
Current assets
Cash and cash equivalents
Accounts Receivable
Total current assets
Total Assets
$
5,172,287
671,580
5,843,866
$
5,843,866
Net Assets
Current Liabilities
Accounts Payable
Held in trust for
Post employment benefits
Total Net Assets
5,843,866
$
5,843,866
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT
Statement of Changes in Fiduciary Net Assets
Fiduciary Fund - MATC Post-Employment Benefits Trust
For The Five Months Ended November, 2009
Additions
Contributions
MATC
Retiree Contributions
Total Contributions
$
Interest Income
Total additions
17,682
3,930,655
Deductions
Adminstration
Benefit payments
Total deductions
93,729
3,841,046
3,934,774
Change in net assets
(4,119)
Net assets Held in Trust for Post Employment Benefits- Beginning of the year
Net assets Held in Trust for Post Employment Benefits- End of the year
2,837,965
1,075,008
3,912,973
5,847,985
$
5,843,866
Attachment FPO - 15
Monthly Travel Report