MATC Vision
Milwaukee Area Technical College is committed to being a
world-class educational institution that empowers students, faculty, and staff
to realize their potential.
November 20, 2009
NOTICE TO RESIDENTS OF THE MILWAUKEE AREA
TECHNICAL COLLEGE DISTRICT, WISCONSIN
A regular open meeting* of the MILWAUKEE AREA TECHNICAL COLLEGE
DISTRICT BOARD, WISCONSIN, will be held in the BOARD ROOM, ROOM
M210, of MILWAUKEE AREA TECHNICAL COLLEGE, 700 WEST STATE
STREET, MILWAUKEE, WISCONSIN, on TUESDAY, NOVEMBER 24, 2009,
beginning at 5:00 P.M. The agenda** for said meeting is presented as follows:
A.
Roll Call
B.
Compliance with the Open Meetings Law
C.
Approval of Minutes
C-1
C-2
Regular Board Meeting: October 27, 2009
Presidential Search: November 4, 2009
D.
Comments from the Public
E.
Approval of Consent Agenda Items
FPO-2
Board Bills List — October 2009
In Order by Check Number
In Order by Payee
Checks Exceeding $2,500
Channels 10/36
Voided Checks
Fund 7
Voided Checks – Fund 7
FPO-3
Financial Report—October 2009
FPO-4
Human Resources Report
FPO-5
Procurement Report
I.
External Contracts
None.
II.
Procurements
Advertising Expenditures for Milwaukee Public TV
October
November
December
Actual
Estimated
Estimated
$1,300.00
$7,844.28
$14,000.00
Advertising Expenditures for MATC
October
November
December
Actual
Estimated
Estimated
$4,846.63
$28,647.84
$70,000.00
Minority Media Percentage was 6%
Minority Media Percentage is 10-12%
Minority Media Percentage is 10-12%
Minority Media Percentage was 0%
Minority Media Percentage is 10-12%
Minority Media Percentage is 10-12%
TV Analyzer
Rohde & Schwarz
Columbia, MD
$63,334.95
Microscopes
Leeds Precision
Minneapolis, MN
$34,800.00
Floor Sweeper
Tennant, Inc.
Minneapolis, MN
$33,366.52
FPO-6
III.
Contracts for Services
Athletic Internal Audit
Titus Group
Milwaukee, WI
$8,500.00 - $11,500.00
IV.
Construction Contracts
None.
V.
Lease Agreements
None.
Affirmative Action Report of Milwaukee Area Technical College for
the Period July 1, 2009 – September 30, 2009
2
F.
Chairperson’s Report
Information Items
F-1
MATC Foundation Report
F-2
Presidential Search Update
G.
President’s Report
H.
Student Senate Report
I.
Legislative Matters Report
J.
Public Television Committee Report
K.
Education, Services, and Institutional Relations Committee Report
Action Items
L.
ESIR-2
Resolution (E00016-10-09) to Approve Designation of Milwaukee
Area Technical College State Public Officials
ESIR-3
Resolution (E00017-10-09) to Approve the Title/Number Change
for the Program Titled Food Service (31-316-x)
ESIR-4
Resolution (E00018-10-09) to Approve the Title/Number Change
for the Program Titled Special Event Management (31-109-x)
ESIR-5
Resolution (E00019-10-09) to Approve the Title/Number Change
from e -Commerce/Web Administration (10-153-2) to e-Business
Technology Specialist (10-153-3)
Finance, Personnel, and Operations Committee Report
Action Items
FPO-7
Resolution (F0147-11-09) Authorizing the Sale of $1,500,000 General
Obligation Promissory Notes, Series 2009-2010D of Milwaukee Area
Technical College District, Wisconsin
FPO-8
Resolution (F0148-11-09) Authorizing the Issuance of $1,500,000
General Obligation Promissory Notes, Series 2009-2010E of
Milwaukee Area Technical College District, Wisconsin
FPO-9
Resolution (F0149-11-09) to Approve Acceptance of the FY20082009 Comprehensive Annual Financial Report and Supporting
Documents
3
FPO-10
Resolution (F0150-11-09) to Approve FY2009-2010 Budget
Modification
FPO-11
Resolution (F0151-11-09) to Revise Renovation/Remodeling (Capital)
Projects
Discussion Items
FPO-13
Milwaukee Area Technical College Sustainability Activities October
and November 2009
FPO-14
Regional Campus Grab & Go Activities and Next Steps
L-1
Budget Planning Update
L-2
Advisory Audit Committee Report
Information Item
FPO-12
M.
N.
Budget Variance Report Four Months Year-to-Date Ended
October 31, 2009 FY2009-2010
Miscellaneous Items
1.
Communications and Petitions
2.
Information Items
Old Business/New Business
1.
Future Agenda Items
2.
Date of Next Meeting:
Tuesday, December 15, 2009, 5:00 p.m. Regular Board Meeting,
Downtown Milwaukee Campus, Board Room (M210)
*
This meeting may be conducted in part by telephone. Telephone speakers will be
available to allow the public to hear those parts of the proceedings that are open to the
public.
**
Action may be taken on any agenda item, whether designated as an action
item or not. Agenda items may be moved into Closed Session for discussion
when it becomes apparent that a Closed Session is appropriate under Section
19.85 of the Wisconsin Statutes. The board may return into Open Session to
take action on any item discussed in Closed Session.
Reasonable accommodations are available through the ADA Office for individuals who need assistance.
Please call 414-297-6221 to schedule services at least 48 hours prior to the meeting.
4
C-1
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT BOARD
MILWAUKEE, WISCONSIN
OCTOBER 27, 2009
CALL TO ORDER
The regular monthly meeting of the Milwaukee Area Technical
College District Board was held in Open Session on Tuesday,
October 27, 2009, and called to order by Chairperson Baker at
5:00 p.m. in the Board Room, Room M210, at the Downtown
Milwaukee Campus of Milwaukee Area Technical College.
ITEM A.
ROLL CALL
Present:
Lauren Baker; Robert M. Davis; Peter G. Earle;
Melanie C. Holmes; Thomas A. Michalski;
Richard F. Monroe; Fred Royal, Jr.; and
Ann Wilson. Bobbie R. Webber arrived at 5:03 p.m.
ITEM B.
COMPLIANCE WITH THE OPEN MEETINGS LAW
Discussion
Chairperson Baker indicated that proper notice of the meeting
had been given in compliance with the Wisconsin Open
Meetings Law.
ITEM C.
APPROVAL OF MINUTES
C-1
Action
Regular Board Meeting: September 22, 2009
Minutes approved by consensus.
Milwaukee Area Technical College District Board
October 27, 2009
Page 2
ITEM D.
COMMENTS FROM THE PUBLIC
None.
Mr. Webber arrived at 5:03 p.m.
ITEM E.
APPROVAL OF CONSENT AGENDA ITEMS
FPO-2
FPO-3
FPO-4
FPO-5
Bills – September 2009
Financial Report – September 2009
Human Resources Report
Procurement Report
Discussion
Mr. Earle reviewed the Consent Agenda items.
Motion
It was moved by Mr. Earle, seconded by Mr. Royal, to approve
the Consent Agenda.
Discussion
Mr. Michael M. Sargent, vice president, Finance, reported that
the bookstore point-of-sale system was part of an agreement to
utilize a specific vendor for used books.
Action
Motion approved.
ITEM F.
CHAIRPERSON’S REPORT
Discussion
Chairperson Baker reported:
• Drs. Davis and Monroe and Mr. Royal participated in the
October 6 , 2009, Listening and Learning Session at the
Mequon Campus and that a session is scheduled for
November 19, 2009 at the West Allis Campus.
• Messrs. Royal and Webber and she had attended the
Association of Community College Trustees (ACCT) Annual
Leadership Conference.
• Dr. Vicki J. Martin, interim president, and she had
participated in the SySTEM Now Conference, which was cosponsored by the college.
Milwaukee Area Technical College District Board
October 27, 2009
Page 3
Action Item
F-1
WTCS District Boards Association Goals, Action
Plans, and Measures of Success – 2010
Motion
It was moved by Chairperson Baker, seconded by Ms. Holmes,
to approve the WTCS District Boards Association Goals, Action
Plans, and Measures of Success – 2010.
Action
Motion approved.
Information Item
F-2
Presidential Search Update
Discussion
Chairperson Baker reported:
• Messrs. Royal and Webber and she had met independently
with the search consultants at the ACCT conference. She
reported that the board was doing a fair, national search and
had extended the search to November 2, 2009.
• November 4, 2009, board members will read and rate
applications to select semifinalists.
• November 21, 2009, board members will interview
semifinalists.
• November 30, 2009, board members will interview finalists.
ITEM G.
PRESIDENT’S REPORT
Discussion
Dr. Vicki J. Martin, interim president:
• Introduced Ms. Shelly Culea, silversmith, who had restored,
cataloged, and polished the Emil Kronquist Silver Collection,
which is displayed in the Board Room. Ms. Culea presented
background information on the collection. Dr. Martin
presented a certificate of appreciation to Ms. Culea.
• Introduced Mr. John Stilp, vice president, Oak Creek
Campus, and Dr. Russell R. Prust, Grants and Development,
who gave an update on grants that have been awarded to
the college ($21,000,000, including $547,000 Fund for the
Improvement of Post-Secondary Education [FIPSE]).
• Congratulated the Phoenix Magazine and Ms. June Roque,
instructor, for earning two awards from the American
Scholastic Press Association.
• Reported the college had received the AQIP Systems
Portfolio Feedback Report, which will be presented at the
November ESIR Committee meeting.
Milwaukee Area Technical College District Board
October 27, 2009
Page 4
President’s Report (continued)
•
•
•
Reported the college hosted ten of the MATC District state
legislators at a breakfast forum.
Reported the college hosted about 30 community pastors for
the second Faith-Based Organization luncheon.
Reported she had conducted town hall meetings with
students, faculty, and staff at the campuses.
ITEM H.
STUDENT SENATE REPORT
Discussion
Mr. David Sommers reported:
•
Student activities:
o Blood drive .
o Absence of Color Conference.
o Legislative meeting in Washington, D.C.
o Annual Leadership Retreat, where Dr. Martin will address
students.
• State issues:
o Proposal that students should receive 100 percent refund
after attending a first class vs. current 80 percent refund.
o Establish a $0.25 per credit advocacy fee for full-time
students to fund travel expenses for student
representatives to attend Wisconsin Student Government
and American Student Association of Community
Colleges meetings.
o Change the start of spring semester to an earlier date.
ITEM I.
LEGISLATIVE MATTERS REPORT
Discussion
Mr. Royal and Mr. Tim J. Elverman, lobbyist, Broydrick &
Associates, gave highlights of the October 23, 2009, Legislative
Task Force Committee meeting:
• Federal Issues
o 2010 Federal Budget.
o Meeting with Ms. Joanne Anton, aide, Senator Herb Kohl.
• State Issues
o AB 288, Professional Engineer Credential Licensing.
o SB 509, Bonding Authority for Technical Colleges for
Student Housing .
o Legislators Briefing at the college, October 26, 2009.
Milwaukee Area Technical College District Board
October 27, 2009
Page 5
LEGISLATIVE MATTERS REPORT (continued)
• Local Issues
o Milwaukee County Board Resolution Calling for Election
of Technical College Boards.
o Milwaukee County 2010 budget impact on bus routes
serving the college.
Dr. Martin stated that Ms. Anton had suggested that the
college’s grant requests be focused on energy and health care
related issues.
Action Item
I-1
Discussion
Resolution in Support of AB 509, An Act to Create
38.15(93)(e) of the Statutes; Relating to: Exempting
Certain Capital Expenditures Made by a Technical
College District from the Requirement for a
Referendum
Attorney Janice M. Falkenberg, vice president and general
counsel, reviewed AB 509.
Mr. Earle noted that support of the bill demonstrated support of
another Wisconsin Technical College System college.
Motion
It was moved by Mr. Royal, seconded by Mr. Webber, to
approve Resolution in Support of AB 509, An Act to Create
38.15(93)(e) of the Statutes; Relating to: Exempting Certain
Capital Expenditures Made by a Technical College District from
the Requirement for a Referendum.
Motion
Mr. Earle made a friendly amendment to replace “College” with
“Wisconsin Technical College System” (WHEREAS, the
Milwaukee Area Technical College District Board wishes to
express itself on matters before the legislature that will further
the achievement of the vision, mission and goals of the college
Wisconsin Technical College System; and . . .)
Action
Motion approved as amended.
Milwaukee Area Technical College District Board
October 27, 2009
Page 6
ITEM J.
PUBLIC TELEVISION COMMITTEE REPORT
Discussion
Ms. Wilson gave highlights of the October 19, 2009, PTV
Committee meeting.
Mr. Webber suggested that Milwaukee Public Television
collaborate with the Exploring program.
ITEM K.
EDUCATION, SERVICES, AND INSTITUTIONAL RELATIONS
COMMITTEE REPORT
Discussion
Mr. Michalski gave highlights of the October 21, 2009, Education,
Services, and Institutional Relations Committee meeting.
ITEM L.
FINANCE, PERSONNEL, AND OPERATIONS COMMITTEE
REPORT
Discussion
Mr. Earle gave highlights of the October 21, 2009, Finance,
Personnel, and Operations Committee meeting.
Action Items
FPO-6
Resolution (F0142-10-09) Authorizing the Sale of
$1,500,000 General Obligation Promissory Notes,
Series 2009-2010C of Milwaukee Area Technical
College District, Wisconsin
Discussion
Mr. John A. Mehan, managing director, Robert W. Baird & Co.,
distributed and reviewed the Final Pricing Summary for the
General Obligation Promissory Notes, Series 2009-2010C.
Motion
It was moved by Mr. Earle, seconded by Mr. Royal, to approve
the Resolution (F0142-10-09) Authorizing the Sale of
$1,500,000 General Obligation Promissory Notes, Series 20092010C of Milwaukee Area Technical College District, Wisconsin.
Action
Motion approved, the roll call vote being as follows:
Ayes:
Davis, Earle, Holmes, Michalski, Monroe, Royal,
Webber, Wilson, and Baker – 9.
Noes:
None.
Milwaukee Area Technical College District Board
October 27, 2009
Page 7
FPO-7
Resolution (F0143-10-09) Authorizing the
Issuance of $1,500,000 General Obligation
Promissory Notes, Series 2009-2010D of
Milwaukee Area Technical College District,
Wisconsin
Motion
It was moved by Mr. Earle, seconded by Mr. Royal, to approve
Resolution (F0143-10-09) Authorizing the Issuance of
$1,500,000 General Obligation Promissory Notes, Series 20092010D of Milwaukee Area Technical College District, Wisconsin.
Action
Motion approved, the roll call vote beings as follows:
Ayes:
Earle, Holmes, Michalski, Monroe, Royal, Webber,
Wilson, Davis, and Baker – 9.
Noes:
None.
FPO-8
Resolution (F0144-10-09) to Approve FY2008-2009
Budget Modification
Discussion
Mr. Sargent reviewed the statutory correction related to the
budget modification.
Motion
It was moved by Mr. Earle, seconded by Mr. Royal, to approve
Resolution (F0144-10-09) to Approve FY2008-2009 Budget
Modification.
Action
Motion approved, the roll call vote being as follows:
Ayes:
Holmes, Michalski, Monroe, Royal, Webber, Wilson,
Davis, Earle , and Baker – 9.
Noes:
None.
Milwaukee Area Technical College District Board
October 27, 2009
Page 8
FPO-9
Resolution (F0145-10-09) to Approve FY2009-2010
Budget Modification
Motion
It was moved by Mr. Earle, seconded by Mr. Michalski, to
approve Resolution (F0145-10-09) to Approve FY2009-2010
Budget Modification.
Action
Motion approved, the roll call vote being as follows:
Discussion
Ayes:
Michalski, Monroe, Royal, Webber, Wilson, Davis, Earle,
Holmes, and Baker – 9.
Noes:
None.
FPO-10
Resolution (F0146-10-09) to Establish Tax Levy for
FY2009-2010
Mr. Earle distributed the Tax Levy Options, which were
developed by the Budget Committee. He noted that the FPO
Committee had approved Option 2.
Dr. Martin reported that she had facilitated the process by the
Budget Committee to develop tax levy options and reviewed
how the committee had selected Option 2.
Mr. Sargent reviewed the evaluation of the options and the
impact on the tax levy.
Motion
It was moved by Mr. Earle, seconded by Mr. Michalski, to
approve the Resolution (F0146-10-09) to Establish Tax Levy for
FY2009-2010 Option 2.
Discussion
Mr. Michalski opined that Option 2 was in the best interest of the
students and the college.
Mr. Royal stated that taxing property was not the solution to the
college’s financial situation. He suggested that the college be
more creative in its financing.
Ms. Wilson opined that Option 2 was an investment in students
and in the economy.
Action
Motion approved, the roll call vote being as follows:
Ayes:
Monroe, Webber, Wilson, Davis, Earle, Holmes, Michalski,
and Baker – 8.
Noes:
Royal – 1.
Milwaukee Area Technical College District Board
October 27, 2009
Page 9
Discussion Items
FPO-11
Budget Variance Report Three Months Year-to-Date Ended
September 30, 2009, FY2009-2010
Discussion
Mr. Earle presented the variance report. He requested that the
item be listed as an Information Item on future board agendas.
FPO-13
Discussion
Budget Development Calendar FY2010-2011
Mr. Earle presented the budget development calendar.
Information Item
FPO-20
Discussion
ITEM M.
Quarterly Out-of-Country Travel Report
Mr. Earle noted that there was no out-of-country travel.
MISCELLANEOUS ITEMS
1.
Communications and Petitions
None.
2. Information Items
None.
ITEM N.
OLD BUSINESS/NEW BUSINESS
1.
Future Agenda Items
• Discussion on creative planning and innovations regarding
financial decisions.
• An analysis of the cost and savings in cutting the Grab and
Go services – FPO Committee meeting.
• An analysis of closing satellite sites – FPO Committee
meeting.
2.
Date of Next Meeting
Tuesday, November 24, 2009, 5:00 p.m., Regular Board
Meeting, Downtown Milwaukee Campus, Board Room
(M210).
Milwaukee Area Technical College District Board
October 27, 2009
Page 10
ITEM O.
LITIGATION UPDATE
ITEM P.
INTERIM PRESIDENT’S QUARTERLY EVALUATION
ITEM Q.
BOARD MAY RECONVENE INTO OPEN SESSION TO TAKE
ACTION ON MATTERS DISCUSSED IN CLOSED SESSION
UNDER ITEMS O. AND P.
Motion
It was moved by Dr. Davis, seconded by Mr. Earle, to convene
into Closed Session pursuant to Sections 19.85(1)(g) of the
Wisconsin Statutes to discuss Item O., Litigation Update, to
confer with legal counsel with respect to litigation in which it is or
is likely to become involved; and pursuant to Sections 19.85(1)(c)
of the Wisconsin Statutes to discuss Item P., Interim President’s
Quarterly Evaluation, to consider performance data of the interim
president over whom the board exercises responsibility. The
board may reconvene into Open Session to take action on
matters discussed in Closed Session under Items O. and P.
Action
Motion approved, the roll call vote being as follows:
Ayes:
Noes:
Royal, Webber, Wilson, Davis, Earle, Holmes, Michalski,
Monroe, and Baker – 9.
None.
Closed Session
The board convened into Closed Session at 6:15 p.m.
Adjournment
The meeting adjourned at 7:30 p.m.
Respectfully submitted,
Fred Royal, Jr.
Secretary
C-2
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT BOARD
MILWAUKEE, WISCONSIN
NOVEMBER 4, 2009
CALL TO ORDER
A special meeting of the Milwaukee Area Technical College
District Board was held in Open Session on Wednesday,
November 4 , 2009, and called to order by Chairperson Baker at
11:14 a.m. in the Board Room, Room M210, at the Downtown
Milwaukee Campus of Milwaukee Area Technical College.
ITEM A.
ROLL CALL
Present:
Lauren Baker; Peter G. Earle; Melanie C. Holmes;
Thomas A. Michalski; Richard F. Monroe; Fred
Royal, Jr.; and Ann Wilson.
Excused:
Robert M. Davis and. Bobbie R. Webber.
ITEM B.
COMPLIANCE WITH THE OPEN MEETINGS LAW
Discussion
Chairperson Baker indicated that proper notice of the meeting
had been given in compliance with the Wisconsin Open
Meetings Law.
ITEM C.
MATC District Board Consideration of Candidates for the
Position of President of MATC
Discussion
Chairperson Baker introduced Dr. Narcisa A. Polonio, vice
president for research, education, and board; and Ms. Julie
Golder Alion, J.D., board services specialist, Association of
Community College Trustees (ACCT), who joined the meeting
via two-way teleconference.
Milwaukee Area Technical College District Board
November 4, 2009
Page 2
Closed Session
Motion
It was moved by Mr. Earle, seconded by Ms. Holmes, to
convene into Closed Session pursuant to Sections 19.85(1)(c)
and 19.85(1)(f) of the Wisconsin Statutes to discuss Item C.,
Consideration of Candidates for the Position of President of the
MATC District. The board may reconvene into Open Session to
take action on matters discussed in Closed Session under
Item C.
Action
Motion approved, the roll call vote being as follows:
Ayes:
Earle, Holmes, Michalski, Monroe, Royal, Wilson, and
Baker – 7.
Adjournment
The meeting adjourned at 3:30 p.m.
Respectfully submitted,
Fred Royal, Jr.
Secretary
Attachment FPO - 2
BOARD BILLS LIST
The following bills are to be presented for approval at the meeting of the Milwaukee Area
Technical College District Board, State of Wisconsin, to be held on 11-24-09.
Check No.
Company
For
Amount
BILLS PAYABLE RECAPITULATION
Month of October 2009
Payments for encumbrances and monthly expenditures were made for the following funds:
General Fund
Special Revenue Fund-Operational
Special Revenue Fund-Non Aidable
Enterprise Fund
Capital Projects Fund
Debt Service Fund
Internal Service Fund
Public Television Fund
Total Expenditures
$
5,961,009
78,475
16,541
564,747
6,529,859
3,850
3,622,801
1,985,546
$ 18,762,828
Secretary
Chair
Page 1
BOARD BILLS LIST
The following bills are to be presented for approval at the meeting of the Milwaukee Area
Technical College District Board, State of Wisconsin, to be held on 11-24-09.
Bank Transfer Payments
10/30/09
Humana Health and Dental Insurance Claims
$
42,687.10
Diversified Benefits Flexible Benefits Claims
$
UMR Health Insurance Claims
$
1,454,229.64
M & I Investment Management Fees
$
49.50
M & I Bank Service Charges
$
3,526.04
M & I Merchant Service Credit Card Fees
$
29,865.65
Discover Card Business Service Credit Card Fees
$
OPEB Trust Transfers
$
886,500.00
Federal Payroll Tax
$
2,912,363.44
State Payroll Tax
$
259,953.09
State, County, and Stadium Sales Tax
$
181,781.75
-
-
Debt Service Fund Wire Payments
Oct-09
Interest
General Obligation Debt Series
None
Page 2
Principal
Attachment FPO - 3
MILWAUKEE AREA TECHNICAL COLLEGE
DEPOSITS AND INVESTMENTS
FOR THE MONTH OF OCTOBER 2009
AMOUNT
ALLOCATION RATE OF
%
RETURN
BANK ACCOUNTS
2,163,812
2.86%
0.16%
CERTIFICATES OF DEPOSIT
9,000,000
11.88%
0.51%
62,864,795
82.96%
0.27%
1,157,514
1.53%
0.24%
593,887
75,780,008
0.78%
0.13%
WISCONSIN LOCAL GOVERNMENT INVESTMENT POO
MBIA WISCONSIN CLASS
M&I INVESTMENT MANAGEMENT CORPORATION:
COMMERCIAL PAPER
SHORT TERM CORPORATE BONDS
GOVERNMENT OBLIGATIONS FUND
USA TREASURY BILLS
USA TREASURY NOTES
593,887
-
CASHFLOW -- ALL FUNDS
Fiscal Year 2010
140.00
120.00
80.00
60.00
40.00
20.00
FY08-09 ACTUAL
FY09-10 ACTUAL
NE
JU
M
AY
IL
AP
R
C
H
M
AR
Y
FE
BR
UA
R
UA
RY
JA
N
BE
R
R
FY09-10 PROJECTED
D
EC
EM
R
M
BE
N
O
VE
O
CT
O
BE
BE
R
TE
M
SE
P
AU
G
US
T
LY
JU
Millions
100.00
CASHFLOW -- CAPITAL PROJECTS FUND
Fiscal Year 2010
40.00
35.00
30.00
20.00
15.00
10.00
5.00
FY08-09 ACTUAL
FY09-10 PROJECTED
FY09-10 ACTUAL
NE
JU
M
AY
IL
AP
R
C
H
M
AR
Y
UA
R
FE
BR
UA
RY
JA
N
BE
R
R
D
EC
EM
M
BE
R
N
O
VE
O
CT
O
BE
BE
R
TE
M
SE
P
AU
G
US
T
LY
JU
Millions
25.00
CASHFLOW -- OPERATING FUNDS
Fiscal Year 2010
80
70
60
40
30
20
10
FY08-09 ACTUAL
FY09-10 ACTUAL
NE
JU
M
AY
IL
AP
R
C
H
M
AR
Y
FE
BR
UA
R
UA
RY
JA
N
BE
R
R
FY09-10 PROJECTED
D
EC
EM
R
M
BE
N
O
VE
O
CT
O
BE
BE
R
TE
M
SE
P
AU
G
US
T
LY
0
JU
Millions
50
CASHFLOW -- DEBT SERVICE FUND
Fiscal Year 2010
30.00
25.00
15.00
10.00
5.00
FY08-09 ACTUAL
FY09-10 PROJECTED
FY09-10 ACTUAL
NE
JU
M
AY
IL
AP
R
C
H
M
AR
Y
UA
R
FE
BR
UA
RY
JA
N
BE
R
R
D
EC
EM
M
BE
R
N
O
VE
O
CT
O
BE
BE
R
TE
M
SE
P
AU
G
US
T
LY
JU
Millions
20.00
Attachment FPO - 4
matc
HUMAN RESOURCES REPORT
November 2009
Twenty-one transactions are included in the report for October.
Appointments
Five appointments occurred during the reporting period, one of which is a faculty
appointment and four of which are staff appointments. Included in the faculty
appointments is one part-time regular appointment. Included in the staff
appointments are two part-time regular staff, one full-time regular staff, and one
part-time limited term staff. Two males and three females comprise the
appointments. Represented in that total are one black male and one Hispanic
female.
Fiscal year-to-date, total appointments are eighty-nine. Included in that total are
fifty-one females (57.3%) and thirty-eight males (42.7%). Minority hires total
thirty-one (34.8%), including eighteen black (20.2%), six Hispanic (6.7%), five
Asian (5.6%), and two Native American (2.3%).
This Month
Year-to-date
YTD Percent
White
Male Femal
e
1
2
28
30
65.2%
Black
Male Female
1
4
0
14
20.2%
Hispanic
Male Female
0
2
1
4
6.7%
Asian
Male Female
0
3
0
2
5.6%
Native
American
Male Female
0
1
0
1
2.3%
Male
2
38
42.7%
Changes in Status
The twelve changes in status during this reporting period represent five part-time
to full-time movements, one promotion, three transfers, two extensions of limited
term assignment, and one unpaid personal leave of absence. Six females and
six males comprise the changes in status. Represented in that total are two
black females, two black males, two Hispanic females, and one Native American
male.
Separations
The four separations represent one voluntary termination, one involuntary
termination and two voluntary terminations-retirement eligible. One male and
three females comprise the separations. Included in that total are one black
female and one Asian female.
Total
Female
3
51
57.3%
TRANSACTION SUMMARY REPORT
FOR
OCTOBER 2009
APPOINTMENTS
CHANGES IN
STATUS
SEPARATIONS
FINANCE
2
7 (6)
1
10 (6)
BUSINESS AND INFORMATION
0
0
0
0
ACADEMIC SERVICES
0
0
0
0
OFFICE OF CORPORATE
0
0
0
0
DISTRICT ADMINISTRATION
0
0
0
0
LIBERAL ARTS AND SCIENCES
0
0
0
0
HEALTH OCCUPATIONS
0
0
2 (2)
2 (2)
TECHNOLOGY AND APPLIED
1
1
1
3
0
0
0
0
PUBLIC TELEVISION
0
0
0
0
STUDENT SERVICES
2 (2)
4 (1)
0
6 (3)
PRE-COLLEGE EDUCATION
0
0
0
0
INFORMATION TECHNOLOGY
0
0
0
0
5 (2)
12 (7)
4 (2)
21 (11)
DIVISION
**AA
TOTAL
TECHNOLOGY
LEARNING
SCIENCES
EMPLOYEE AND LEGAL
SERVICES
TOTALS BY CATEGORY
TOTAL TRANSACTIONS FOR THE MONTH
**Affirmative Action totals in parentheses.
21 (11)
Non-represented Salary Schedule
Effective July 1, 2008
Exempt
Salary
Grade
917
916
915
914
913
912
911
Title
Vice President
Associate Vice President, Dean
Associate Dean, Director
Assistant Dean, Manager
Coordinator
Senior Specialist, Supervisor
Specialist
Minimum
$ 117,788
$ 81,947
$ 72,591
$ 58,323
$ 51,297
$ 42,374
$ 37,915
Mid-Point
$ 151,885
$ 110,817
$ 98,434
$ 79,087
$ 69,557
$ 57,459
$ 51,411
Maximum
$ 185,981
$ 139,687
$ 124,276
$ 99,850
$ 87,817
$ 72,544
$ 64,907
Minimum
$ 40,286
$ 35,031
$ 30,462
$ 22,060
Mid-Point
$ 54,629
$ 47,501
$ 41,306
$ 29,913
Maximum
$ 68,972
$ 59,971
$ 52,150
$ 37,765
Non-Exempt
Salary
Grade
904
903
902
901
Title
Senior Technician
Administrative Specialist
Assistant
Aide
Human Resources Report
November, 2009
Appointments
Division
Employee Name
Employee Status
Job Title
Type of Transaction
Start Date
Finance
Peter D. Rafalski
Donna M. Tamboli
Full-Time Regular
Part-Time Regular
Building Services Associate
Word Processing Associate
Replacement
Replacement
10/26/09
11/02/09
$15.2010/Hour
$14.7693/Hour
A.A.S., MATC
A.A.S., MATC
Business & Info Tech
None
Academic Services
None
Corporate Learning
None
District Administration
None
Liberal Arts & Sciences
None
Health Occupations
None
Technology & Applied Sciences
Korinne N. Haeffel
Part-Time Regular
Instructor, Sustainable Facilities Operations (part-time) Replacement
10/27/09
$28.2414/Hour
B.S., UW-Milwaukee
Employee & Legal Services
None
Public Television
None
Student Services
Corey M. Franklin
Elisa C. Romero
$8,500/Annual
$22.9764/Hour
M.A., Alvernia College
B.S., UW-Milwaukee
Pre-College Education
None
Information Technology
None
Part-Time Regular
Head Coach, Women's Basketball
Part-Time Limited Term Disability Specialist
Replacement
Replacement
10/14/09
09/20/09
End Date Salary
05/22/10
10/30/09
Education
Human Resources Report
November, 2009
Changes In Status
Division
Employee Name
Personnel Action
Job Title
Finance
Luz E. Alcover
Harrison B. Appleton
Unpaid Personal Leave of Absence
Part-Time to Full-Time; Promotion
Rudolph G. Cirton
Rufus Eiland
Part-Time to Full-Time
Transfer
Frank J. Grant
Promotion
Shar-ree A. Maddox
Transfer
Adrienne R. Story
Part-Time to Full-Time; Promotion
Child Development Specialist
From Part-Time Culinary Assistant, Mequon
to Full-Time Building Services Assistant, Milwaukee
From Part-Time to Full-Time Building Services Associate
From Building Services Asssociate, Mequon
to Building Services Associate, Milwaukee
From Building Services Associate, Milwaukee
to Building Services Associate, Oak Creek
From Building Services Associate, 2nd shift
to Building Services Associate, mid-day shift
From Word Processing Associate, Academic Affairs
to Accounting Specialist, Bookstore
Business & Information Technology
None
Academic Services
None
Corporate Learning
None
District Administration
None
Liberal Arts & Sciences
None
Health Occupations
None
Technology & Applied Sciences
Donna M. Ley
Employee & Legal Services
None
Public Television
None
Student Services
Type of Transaction Start Date End Date
Salary
Replacement
09/29/09
10/13/09
11/16/09
Replacement
Replacement
10/19/09
11/18/09
Remains the same
Remains the same
Replacement
10/26/09
From $18.4258 to $19.2208/Hour
Replacement
11/03/09
Remains the same
Replacement
11/04/09
From $14.7693 to $19.0747/Hour
From $14.0672 to $17.8750/Hour
Transfer
From Office Associate, Bookstore, West Allis
Replacement
10/26/09
06/30/10
Remains the same
Larry E. Benedict
April M. Bosworth
Valerie J. Meyer
Extension of Limited Term Assignment
Extension of Limited Term Assignment
Part-Time to Full-Time; Promotion
Replacement
Replacement
Replacement
11/11/09
11/17/09
10/27/09
12/31/09
12/31/09
Remains the same
Remains the same
From $14.7693 to $20.1986/Hour
Brian J. Weiland
Part-Time to Full-Time
Intern, Student Internet Services
Intern, Student Internet Services
From Word Processing Associate, Child Care
to Word Processing Specialist, Enrollment Services
Disabiilty Specialist, Special Needs
Replacement
10/12/09
Pre-College Education
None
Information Technology
None
Remains the same
Human Resources Report
November, 2009
Separations
Division
Employee Name
Ending Reason
Job Title
Effective Date
Finance
Gary M. Hoff
Voluntary Termination - Retirement Eligible
Building Services Specialist, West Allis
10/23/09
Business & Information Technology
None
Academic Services
None
Corporate Learning
None
District Administration
None
Liberal Arts & Sciences
None
Health Occupations
Genola M. Taylor
Aleyamma Thomas
Involuntary Termination
Voluntary Termination - Retirement Eligible
Instructor, Pharmacy (part-time)
Instructor, Nursing
10/22/09
12/23/09
Technology & Applied Sciences
Donna M. Ley
Voluntary Termination
Word Processing Associate, EMS
10/27/09
Employee & Legal Services
None
Public Television
None
Student Services
None
Pre-College Education
None
Information Technology
None
Attachment FPO – 5
PROCUREMENT REPORT
November, 2009
The Procurement report consists of:
• Part I
External Contracts
• Part II
Procurements
• Part III
Contracts for Services
• Part IV
Construction Contracts
• Part V
Lease Agreements
Each month the board approves contracts, procurements and services related to the operation of
the College. The current items for board approval are:
I.
External Contracts
None
II.
Procurements
1.
Advertising Expenditures for Milwaukee Public TV
October
November
December
2.
Actual
Estimated
Estimated
$1,300.00
$7,844.28
$14,000.00
Minority Media Percentage was 6%
Minority Media Percentage is 10-12%
Minority Media Percentage is 10-12%
$4,846.63
$28,647.84
$70,000
Minority Media Percentage was 0%
Minority Media Percentage is 10-12%
Minority Media Percentage is 10-12%
Advertising Expenditures for MATC
October
November
December
3.
TV Analyzer
Rohde & Schwarz
Columbia, MD
$63,334.95
4.
Microscopes
Leeds Precision
Minneapolis, MN
$34,800.00
5.
Floor Sweeper
Tennant, Inc.
Minneapolis, MN
$33,366.52
Actual
Estimated
Estimated
1
III.
Contracts for Services
Athletic Internal Audit
Titus Group
Milwaukee, WI
See background information
IV.
Construction Contracts
None
V.
Lease Agreements
None
2
Part II: PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Background Information
Advertising and publicity expenditures are coordinated through an advertising/media firm. The
advertising firm was selected through a formal request for proposal process. The advertising
agency manages production and media placement. Channels 10/36 station media expenses were
submitted for review to the Public Television Committee and are herewith submitted to the Finance,
Personnel and Operations Committee for review and for presentation to the Board.
College and station media purchases are executed through Eichenbaum & Associates, Milwaukee,
WI which receives a commission for its placements. Channel 10/36 advertising and publicity
services placed in October 2009 plus estimates for November 2009 and December 2009 are listed
below and in the attachments.
October 2009
Actual advertising expenditures
Minority Media percentage was 6%
$1,300.00
November 2009
Advertising estimates
Minority Media percent target is 10-12%
$7,844.28
December 2009
Advertising estimates
Minority Media percent target is 10-12%
$14,000.00
Detailed information by month is attached, along with a fiscal year summary page.
3
Part II: PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Detail page for October Actual
Milwaukee Public TV
Media
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
October, 2009 Actual
Advertising Objectives:
Premieres/Specials
Media Budget:
$9,830.03
Online
Out-of-Home
Print
Interchange (MJS)
I Remember (MJS)
In Service To Milwaukee (MJS)
$1,224.26
$1,387.50
$1,224.26
Radio
Interchange
I Remember
$3,001.63
$2,992.38
Television
Target Minority Media Percentage: 10-12% of media
cost
6%
$550.38
Hispanic
Interchange WDDW
$175.75
African American
Interchange WLDB
$374.63
OCTOBER 2008 Actual
4
$1,300.00
PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Detail page for November Estimate
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
Milwaukee Public TV Media
November, 2009 Estimate
Advertising Objectives:
Premieres/Specials
Media Budget:
$7,844.28
Print:
Mike Gousha/Judy Woodruff Special (MJS)
Principals Vol. 1 & P.O.V The Principal Story
A King In Milwaukee & Cherry Picking Apple Blossom Time
(MJS)
Radio:
Principals Vol. 1 & P.O.V The Principal Story
A King In Milwaukee & Cherry Picking Apple Blossom Time
$1,387.50
$424.41
$1,550.74
$3,001.63
$1,480.00
Outdoor/Transit/Direct Mail:
Target Minority Media Percentage: 10-12% of media cost
13%
Hispanic
A King In Milwaukee/Cherry Picking (WDDW)
$222.00
African American
Principals/P.O.V. (Milwaukee Times)
Principals/P.O.V. (WLDB)
Principals/P.O.V. (WMCS)
$424.41
$263.63
$78.63
5
$988.67
Part II: PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Detail page for December Estimate
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
Milwaukee Public TV Media
December, 2009 Estimate
Advertising Objectives:
Pledge
Media Budget:
$14,000.00
Online
Out-of-Home
Print
Radio
Pledge
$14,000.00
Television
Target Minority Media Percentage: 10-12% of media
cost
16%
Hispanic
WDDW/WJTI
$850.00
African American
WLDB/WMCS
$1,400.00
6
$2,250.00
Part II: PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Monthly Actual
TOTAL MEDIA SPENDING (ALL TARGETS)
Month
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Total
Radio
$0.00
$11,997.25
$10,873.38
$5,994.01
TV
$0.00
$0.00
$0.00
$0.00
Print
$0.00
$0.00
$3,264.41
$3,836.02
Outdoor
$0.00
$0.00
$0.00
$0.00
Other
$0.00
$0.00
$0.00
$0.00
$28,864.64
$0.00
$7,100.43
$0.00
$0.00
Value-Added
Promotions H
Value-Added
Promotions AA
Placed
directly
through MPTV
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$11,997.25
$14,137.79
$9,830.03
$0.00
$0.00
$0.00
$35,965.07
TOTAL MINORITY OWNED & TARGETED MEDIA SPENDING
Month
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Total
Hispanic
Spending
Hispanic
Spending
%
$0.00
$1,059.13
$2,458.42
$175.75
0%
9%
17%
2%
$0.00
$1,794.50
$2,043.17
$374.63
0%
15%
15%
4%
$3,693.30
10%
$4,212.30
12%
African
American
Spending
African
American
Spending %
7
Hmong
Spending
%
Minority
Spending
Total
Minority
Spending %
$0.00
$0.00
$0.00
$0.00
0%
0%
0%
0%
$0.00
$2,853.63
$4,501.59
$550.38
0%
24%
32%
6%
$0.00
0%
$7,905.60
22%
Hmong
Spending
Total Media
Placements
TOTAL MINORITY SPENDING (OWNED VS. TARGETED)
Month
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Total
Hispanic
Minority
Owned *
Hispanic
Minority
Targeted
African
American
Minority
Owned *
African
American
Minority
Targeted
Hmong
Minority
Owned*
Hmong
Minority
Targeted
Other
Hispanic
vendors
Other AfricanAmerican
vendors
$0.00
$1,059.13
$2,458.42
$175.75
$0.00
$0.00
$0.00
$0.00
$0.00
$1,794.50
$2,043.17
$374.63
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,693.30
$0.00
$4,212.30
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
WLUMFM
102.1
AA
Minority
Owned
WJTI - AM
Hisp.
Minority
Owned
WDDW-FM
Hisp.
Minority
Owned
WJYI- AM
1340 Hmong
Minority
Targeted
Minority Spending by Radio Station
Month
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Total
Other
Hmong
vendors
WKKVFM 100.7
AA
Minority
Targeted
WMCSAM 1290
AA
Minority
Owned
$0.00
$0.00
$0.00
$0.00
$0.00
$601.25
$379.25
$0.00
$0.00
$0.00
$194.25
$0.00
$0.00
$1,193.25
$1,045.26
$374.63
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,060.05
$0.00
$0.00
$1,059.13
$1,170.13
$175.75
$0.00
$0.00
$0.00
$0.00
$0.00
$980.50
$194.25
$2,613.14
$0.00
$1,060.05
$2,405.01
$0.00
WNOV-AM
8.60 AA
Minority
Owned
WLDB-FM
93.3 AA
Minority
Owned
8
Minority Spending by Newspaper
Month
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Total
Spanish
Journal
Hisp.
Minority
Owned
$0.00
$0.00
$0.00
$0.00
Spanish
Times
Hisp.
Minority
Owned
$0.00
$0.00
$0.00
$0.00
El
Conquistador
Hisp.
Minority
Owned
$0.00
$0.00
$228.24
$0.00
Milwaukee
Com. Jrnl.
AA
Minority
Owned
$0.00
$0.00
$0.00
$0.00
Milwaukee
Courier
AA
Minority
Owned
$0.00
$0.00
$0.00
$0.00
Milwaukee
Times AA
Minority
Owned
$0.00
$0.00
$424.41
$0.00
Hmong
Comm.
Jrnl.
Hm
Minority
Owned
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$228.24
$0.00
$0.00
$424.41
$0.00
9
Part II: PROCUREMENTS
Item 2: Advertising Expenditures for MATC
Background Information
Advertising and publicity expenditures are coordinated through an advertising/media firm. The
advertising firm was selected through a formal request for proposal process. The actual placement
of the advertising is then treated as sole source procurement. The advertising agency manages
production and media placement. College media expenses are herewith submitted to the Finance,
Personnel and Operations Committee for review and for presentation to the Board.
College media purchases were executed through Advertising, Boelter and Lincoln, Milwaukee, WI,
which receives a commission for placements made. MATC advertising and publicity services
placed in October 2009 plus estimates for November 2009 and December 2009 are listed below
and in the attachments.
October 2009
Advertising expenditures
Minority Media percent was 0%
$4,846.63
November 2009
Advertising estimate
Minority Media percent target is 10-12%
$28,647.84
December 2009
Advertising estimate
Minority Media percent target is 10-12%
$70,000.00
10
Milwaukee Area Technical College Media
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
October, 2009 Actual
Advertising Objectives:
Media Budget:
$2,446.63
Online
Out-of-Home
Print
BizTimes Milwaukee (Green Directory)
$2,446.63
Radio
Television
Target Minority Media Percentage: 10-12% of media cost
E/A - Production & Marketing Services
TOTAL Expenditure:
0%
$2,400.00
$4,846.63
11/12/2009
Milwaukee Area Technical College Media
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
November, 2009 Estimate
Advertising Objectives:
Soft launch of new campaign
Media Budget:
$19,147.84
Online
Out-of-Home
Print
Shepherd Express
El Conquistador
Spanish Journal
Milwaukee Times
Milwaukee Community Journal
$1,175.25
$563.44
$714.84
$848.75
$845.56
Radio
11/23 - 12/6/09
$15,000.00
Television
Target Minority Media Percentage: 10-12% of media cost
E/A - Production & Marketing Services
42%
$9,500
Total Estimated Expenditure: $28,647.84
Milwaukee Area Technical College Media
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
December 2009 Estimate
Advertising Objectives:
Media Budget:
$0.00
Online
Out-of-Home
Print
Radio
Television
Target Minority Media Percentage: 10-12% of media cost
E/A - Production & Marketing Services
0%
$70,000
Milwaukee Area Technical College Media
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
MINORITY SPENDING REPOR
FY2010: July 2009 - June 2010
(Media amounts by month billed
AS OF 11/9/09
TOTAL MEDIA SPENDING (ALL TARGETS)
Month
July
August
September
October
November
December
January
February
March
April
May
June
Radio
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TV
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Print
$0.00
$0.00
$10,262.05
$2,446.63
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Outdoor
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Other
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Placed
directly
through
Total Media
MATC
Placements
$0.00
$0.00
$0.00
$0.00
$0.00
$10,262.05
$0.00
$2,446.63
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
1
Total
$0.00
$0.00
$12,708.68
$0.00
$0.00
$0.00
$12,708.68
TOTAL MINORITY OWNED & TARGETED MEDIA SPENDING
Month
July
August
September
October
November
December
January
February
March
April
May
June
Total
Hispanic
Hispanic
Spending
Spending %
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
African
African
American
American
Spending
Spending %
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Hmong
Hmong
Spending
Spending %
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Minority
Spending
Min
Total
Spend
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL MINORITY SPENDING (OWNED VS. TARGETED)
Month
July
August
September
October
November
December
January
February
March
April
Hispanic
Hispanic
OWNED*
TARGETED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
African
African
American
American
OWNED*
TARGETED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Hmong
Hmong
OWNED*
TARGETED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Other
Vendors
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
2
May
June
Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
*May also be minority targeted.
Minority Spending by Radio Station
Month
July
August
September
October
November
December
January
February
March
April
May
June
Total
WJMR-FM
WKKV-FM
98.3 AA
100.7 AA
TARGETED TARGETED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
WMCS-AM
1290 AA
OWNED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
WLDB-FM
93.3 AA
OWNED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
WLUM-FM
102.1 AA
OWNED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
WNOV-AM
860 AA
OWNED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
WRR
WDDW-FM
Hispanic
Hisp
OWNED
TARG
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Minority Spending by Newspaper
Month
July
August
September
October
November
December
January
Spanish
El
Milwaukee
Journal
Conquistador Community
Milwaukee
Hispanic
Hispanic
Journal AA
Courier AA
OWNED
OWNED
OWNED
OWNED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Milwaukee
Just Good
WI Hmong
Times AA
News
Directory
OWNED
AA OWNED HM OWNED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
3
February
March
April
May
June
Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Minority Spending by Television
Month
July
August
September
October
November
December
January
February
March
April
May
June
Total
WVTV-TV
AA
TARGETED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
WYTU LP
Univision
Telemundo
Cable TV
Cable TV
Strive Media
Hisp.
Hisp.
Cable TV AA
TARGETED TARGETED
OWNED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
One time
One
vendors AA
WBWT TV
One time
vendors Hisp.
vendo
Hisp.
Minority
OWNED
TARGETED TARGETED TARG
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Minority Spending - Other
Month
July
August
September
October
Other AfricanAmerican
vendors
$0.00
$0.00
$0.00
$0.00
Other
Hispanic
Other Hmong
Vendors
Vendors
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
4
November
December
January
Feburary
March
April
May
June
Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
5
Part II: PROCUREMENTS
Item 3: TV Analyzer
Background
The Milwaukee Area Technical College T & I Electronic Technology division has requested an
equipment purchase for teaching broadcast technologies that includes options for both terrestrial
transmission and cable systems for digital television services. The sustainable produce features
the ability to add new services via retrofittable firmware upgrades. The special ruggedized
industrial design includes provisions for expansion that will also allow for laboratory instruction
currently unavailable to our students, but that is instruction that is necessary for MATC to continue
to infuse the latest curriculum designs endorsed by the electronic communications program
advisory committee.
This purchase has been designated as a sole source purchase as we will be purchasing directly
from the manufacturer in order to receive a 23% discount offered to educational institutions and is
a higher discount than offered through standard government cooperative purchases.
Rohde & Schwarz
Columbia, MD
$63,334.95
Positive action by the Board on this item will authorize the issuance of a purchase order in the
amount shown to the firm indicated in bold.
11
Part II: PROCUREMENTS
Item 4: Microscopes
Background
The Milwaukee Area Technical College LAS/Natural Science division has requested the purchase
of microscopes.
This procurement is being purchased under a cooperative contract that has been approved for use
the WTCS State procurement office.
Leeds Precision Instruments, Inc.
Minneapolis, MN
$34,800.00
Positive action by the Board on this item will authorize the issuance of a purchase order in the
amount shown to the firm indicated in bold.
12
Part II: PROCUREMENTS
Item 5: Floor Sweeper
Background
The Milwaukee Area Technical College Operations division at the North campus has requested the
purchase of a floor sweeper.
This purchase is being done under a cooperative purchasing agreement approved by the WTCS
State purchasing office – GSA pricing.
Tennant, Inc.
Minneapolis, MN
$33,366.52
Positive action by the Board on this item will authorize the issuance of a purchase order in the
amount shown to the firm indicated in bold.
13
Part III: CONTRACTS FOR SERVICE
Item 1: Athletic Internal Audit
Background
The MATC Board Advisory Audit Committee requested that administration solicit
proposals to conduct an audit of transactions incurred in Fund 7 related to Student
Athletics since the last audit and related internal controls.
A number of firms ten (10) were provided the Request for Proposal (RFP) by US Mail
and the RFP was also published in several newspapers.
A single proposal was received. This proposal was submitted by:
Titus Group
330 E Kilbourn Ave # 1425
Milwaukee, WI 53202-3170
(262) 780-2495
Titus Group’s proposal was reviewed by a panel and the panel found that Titus Group is
capable of conducting the requested audit.
Award: Titus Group
Milwaukee, WI
14
$ 8,500 to $11,500
Attachment FPO - 6
AFFIRMATIVE ACTION REPORT
OF
MILWAUKEE AREA TECHNICAL COLLEGE
For the Period
July 1, 2009 - September 30, 2009
Submitted by:
Dr. Vicki Martin
Prepared by:
Donna Goodwin
Nina Powell
INTRODUCTION
This report provides a comparative analysis regarding Affirmative Action
employment statistics for the Milwaukee Area Technical College for the period
July 1, 2009 through September 30, 2009. The report includes a general summary
page, which highlights statistical data on district population, district workforce,
MATC workforce, ethnic/racial minority workforce, and female employees.
The Equal Employment Opportunity (EEO) job categories are used in this report to
show both current employment data and comparisons with the previous quarter
(April 1, 2009 to June 30, 2009)
A summary of complaints of discrimination and harassment filed internally with
the MATC Affirmative Action office and externally with the State of Wisconsin Equal Rights Division, and the Equal Employment Opportunity Commission is
included.
Cases filed with State and Federal Courts are also included.
The
summary includes date, nature of complaint and agency.
Affirmative Action Report
-1-
July 1, 2009 – September 30, 2009
STATISTICAL HIGHLIGHTS
July1, 2009- September 30, 2009
PROFILE OF FULL-TIME
EMPLOYEES
DISTRICT STATISTICS
District Population
1,050,133
District Labor Force
270,789
Average Length of Service (Years) 15.87
MATC EMPLOYMENT
Full-Time Regular and
Funded Employees
1348
Part-Time Employees
1526
New Full-Time Employees
03
Percent Minority
35.61
Percent Female
57.86
MAJOR FINDINGS
Four hundred and eighty (35.61%) of our 1,348 full-time employees are ethnic minorities. During this quarter,
minorities increased by three, females increased by three and males increased by eleven.
ƒ
In the Executive/Managerial/Administrative employment category, minorities remain unchanged,
males decreased by one and the females decreased by three.
ƒ
In the Faculty employment category, minorities increased by four, females increased by nine and
males increased by sixteen.
ƒ
In the Professional/Non Instructional category, minorities decreased by two, males decreased by
three and, females increased by one.
ƒ
In the Secretarial/Clerical category, minorities increased by two, females increased by one and
males remain unchanged.
ƒ
In the Service Maintenance category, minorities decreased by one, females decreased by two and
males remain unchanged.
ƒ
The Skilled Craft category, all categories remain unchanged.
ƒ
In the Technical/Paraprofessional category, minorities remain unchanged, females decreased by
three and males decreased by one.
Affirmative Action Report
-2-
July 1, 2009 – September 30, 2009
SUMMARY
OF
INTERNAL & EEOC/ERD AGENCY COMPLAINTS/COURT CASES
July 1, 2009 – September 30, 2009
INTERNAL COMPLAINTS
Pending Cases
Nature of Cases
0
0
1
Sexual Harassment
Age/Gender Discrimination/Disability
Discrimination/Harassment/Hostile Work Environment
TOTAL = 1
•
•
•
•
1 Case was Filed between July 1, 2009 and September 30, 2009
0 Cases was Dismissed between July 1, 2009 and September 30, 2009
4 Cases were Resolved between July 1, 2009 and September 30, 2009
0 Cases were Referred to General Counsel July 1, 2009 and September 30, 2009
EEOC/ERD Agency Complaints
Number of Complaints
Nature of Complaint
2
Disability Discrimination
1
Race/Arrest Record Discrimination
4
National Origin Discrimination
TOTAL = 7
•
•
•
0 Cases were Filed between July 1,2009 and September 30, 2009
0 Cases was Dismissed between July 1,2009 and September 30, 2009
1 Case was Resolved between July 1, 2009 and September 30, 2009
WERC Complaints
Pending Cases
0
0
TOTAL = 0
•
•
Nature of Cases
Prohibited Practice
Unit Clarification Petitions
0 Cases were filed in WERC between July 1, 2009 and September 30, 2009
0 Cases were Resolved between July 1, 2009 and September 30, 2009
Affirmative Action Report
-3-
July 1, 2009 – September 30, 2009
Court Cases
Pending Cases
1
1
1
TOTAL = 3
•
•
•
Nature of Cases
Due Process/Equal Protection/Constitutional Claims
Estoppel, Unjust Enrichment
Personal Injury
0 Cases were Filed between July 1, 2009 and September 30, 2009
0 Cases were Dismissed between July 1, 2009 and September 30, 2009
0 Cases were Resolved between July 1, 2009 and September 30, 2009
Affirmative Action Report
-4-
July 1, 2009 – September 30, 2009
GLOSSARY OF TERMS
ADVERSE IMPACT: An employment policy, practice, or procedure has adverse
impact if it results in the disqualification of affirmative action group members at a
significantly greater rate than members of other groups. The enforcement agencies
will generally regard a selection rate for any group which is less than four-fifths
(4/5) or 80% of the rate for other groups as constituting evidence of adverse
impact.
AFFIRMATIVE ACTION: means specific actions in employment which are
designed and taken for the purposes of all of the following:
a)
Ensuring equal opportunity.
b)
Eliminating a substantial disparity between the proportions of members
of racial and ethnic, gender or Disabled groups either in job groups
within the classified civil service, or in similar functional groups in the
unclassified service, and the proportion of members of racial and
ethnic, gender or Disabled groups in relevant labor pool.
c)
Eliminating present effects of past discrimination.
AA is a
Commitment to achieving the intent of equal opportunity legislation
through a detailed set of objectives and plans designed to achieve
prompt and full utilization of minorities, women and persons with
disabilities at all levels and in all areas of the work force.
AFFIRMATIVE ACTION GROUPS: means one or more of the following:
a)
b)
c)
HANDICAPPED/DISABLED: groups mean individuals who:
a)
Have a physical or mental impairment which makes achievement
unusually difficult or limits the capacity to work;
b)
Have a record of such an impairment, or;
c)
Are perceived as having such an impairment.
HARASSMENT: Any statement, remark or action which affects an
individual's or groups employment, or creates an offensive, hostile, or
intimidating work environment.
JOB GROUP: means a set of classifications combined by the department on
the basis of similarity in required training or skills, responsibility, pay range
and nature of work.
LABOR FORCE: Includes all persons, 16 years or older who are employed
or unemployed but looking for work.
RACIAL/ETHNIC MINORITY: means American Indians or Alaskan
Natives, Asians or Pacific Islanders, Blacks, and Hispanics as defined as
follows:
a)
American Indians or Alaskan Natives means persons descended
from any of the original peoples of North America who possess
1/4 degree of documented tribal descendants, or are enrolled with
a federally or state recognized tribe, or are recognized by a
federally or state recognized tribe as American Indians for state
affirmative action purposes.
b)
Asians or Pacific Islanders mean persons descended from any of
the original peoples of the Far East, Southeast Asia, the Indian
Subcontinent, or the Pacific Islands.
c)
Blacks means persons descended from any of the Black racial
groups of Africa.
Racial or ethnic groups.
Gender groups.
Disabled groups.
AFFIRMATIVE ACTION PROGRAM: means specific results oriented
standards, procedures and initiatives designed to ensure equal employment
opportunity and to eliminate effects of past discrimination.
APPLICANT POOL: All people who have applied for a particular job or jobs
during a particular period of time.
AVAILABILITY: The percentage of minorities and women who have the
requisite skills in the labor pool on a statewide or regional basis (See
Underutilization).
DISCRIMINATION: means unlawful actions or practices which constitute
unequal or different treatment of, or create an unequal or different effect on an
individual or group of people, on the basis of age, race, creed or religion, color,
Disabled, sex, marital status, national origin or ancestry, political affiliation, arrest
or conviction record, sexual orientation, or other bases specified under Wis. Stats. §
111 (II).
EQUAL EMPLOYMENT OPPORTUNITY: All personnel actions including
hire, tenure or term, and condition or privilege of employment are based on the
ability to perform the duties and
responsibilities assigned to the particular position without regard to age, race, creed
or religion, color, disability, marital status, sex, arrest or conviction record, national
origin, ancestry, sexual orientation, political affiliation or membership in the
National Guard.
d)
Hispanics mean persons of Chicano, Mexican, Puerto Rican,
Cuban, Central American or South American culture or origin,
regardless of race.
SEXUAL HARASSMENT: Deliberate or repeated, unsolicited verbal
comments, gestures or physical contact of a sexual nature which are
unwelcome.
UNDERUTILIZATION: Having fewer minorities or women in a particular
job group than would reasonably be expected by their availability in the
relevant labor force.
EEO JOB CATEGORIES:
Executives/Managerial/Administrative (EEO1): Occupations in which
employees set broad policies, exercises overall responsibility for execution of
these policies, or direct individual departments or special phases of the
agencies' operations, or provide specialized consultation on a region, district
or area basis. Includes: department heads, bureau chiefs, divisions chiefs,
directors, deputy directors, controllers, examiners, wardens, superintendents,
unit supervisors, sheriffs, police and fire chiefs and inspectors and kindred
workers.
Faculty (EEO2): Occupations which require specialized and theoretical
knowledge which is usually acquired through college training or through work
Affirmative Action Report
-5-
July 1, 2009 – September 30, 2009
experience or other training which provides comparable knowledge. Includes:
teachers or instructors, police and fire captains and lieutenants and kindred
workers.
Professional Non-instructional (EEO3): Occupations which require specialized
and theoretical knowledge which is usually acquired through college training or
through work experience or other training which provides comparable knowledge.
Includes: personnel and labor relations workers,
social workers, doctors,
psychologists, registered nurses, economists, dietitians, lawyers, system analysts,
accountants, engineers, employment and vocational rehabilitation counselors,
teachers or instructors, police and fire captains and lieutenants and kindred
workers.
Secretarial/Clerical(EEO4): Occupations in which workers are responsible for
internal and external communication, recording and retrieval of data and/or
information and other paperwork required in an office. Includes: bookkeeper,
messengers, office machine operators, clerk-typists, stenographers, court
transcribers, hearing reporters, statistical clerks, dispatchers, license distributors,
payroll clerks and kindred workers.
Technicians/Paraprofessionals (EEO5):
Occupations which require a
combination of basic scientific and technical knowledge and manual skill which
can be obtained through specialized post-secondary school education or through
equivalent on-the-job training. Includes: computer programmers and operators,
draftsmen, surveyors, licensed practical nurses, photographers, radio operators,
technical illustrators, technicians (medical, dental, electronic, physical sciences),
assessors, inspectors, police and fire sergeants and kindred workers.
Occupations in which workers perform some of the duties of a professional or
technician in a support role which usually require less formal training and/or
experience normally required for professional or technical status. Such positions
may fall within an identified pattern of staff development and promotion under a
"New Careers" concept. Includes: library assistants, research assistants, medical
aides, child support workers, policy auxiliary, welfare service aides, and kindred
workers.
Skilled Trades (EEO6): Occupations in which workers perform jobs which
require special manual skill and a thorough and comprehensive knowledge of the
processes involved in the work which is required through on-the-job training and
experience or through apprenticeship or other formal training programs. Includes:
mechanics or repairmen, electrician, heavy equipment operators, stationary engines,
skilled machining occupations, carpenters, compositors and typesetters and kindred
workers.
Service/Maintenance (EEO7): Occupations in which workers perform duties
which result in or contribute to the comfort, convenience, hygiene or safety of the
general public or which contribute to the upkeep and care of buildings, facilities or
grounds of public property. Workers in this group may operate machinery.
Includes: chauffeurs, laundry and dry cleaning operatives, truck drivers, bus
drivers, garage laborers, custodial personnel, gardeners and groundskeepers, refuse
collectors, construction laborers.
Affirmative Action Report
-6-
July 1, 2009 – September 30, 2009
AFFIRMATIVE ACTION REPORT 3 QTR 2009
CATEGORY
TOTAL
Total
Minorities
RACIAL / ETHNIC GROUPS
FEMALES
White
Black
Hispanic
Am. Indian
Asian
Males
No.
%
No.
%
No.
%
No.
%
No.
%
No.
%
No.
%
No.
%
105
50
47.62
27
25.71
62
59.05
10
9.52
2
1.90
4
3.81
55
52.38
43
40.95
109
53
48.62
27
24.77
66
60.55
10
9.17
2
1.83
4
3.67
56
51.38
43
39.45
-4
-3
-1.00
0
0.94
-4
-1.50
0
0.35
0
0.07
0
0.14
-1
1.00
0
1.50
579
284
49.05
88
15.20
422
72.88
41
7.08
4
0.69
23
3.97
295
50.95 156 26.94
554
275
49.64
85
15.34
402
72.56
40
7.22
4
0.72
23
4.15
279
50.36 152 27.44
25
9
-0.59
3
-0.14
20
0.32
1
-0.14
0
-0.03
0
-0.18
16
0.59
4
-0.49
158
99
62.66
36
22.78
87
55.06
21
13.29
5
3.16
9
5.70
59
37.34
71
44.94
160
98
61.25
38
23.75
85
53.13
21
13.13
5
3.13
9
5.63
62
38.75
73
45.63
-2
1
1.41
-2
-0.97
2
1.94
0
0.17
0
0.04
0
0.07
-3
-1.41
-2
-0.69
200
199
1
194
193
1
97.00
96.98
0.02
64
62
2
32.00
31.16
0.84
122
123
-1
61.00
61.81
-0.81
11
11
0
5.50
5.53
-0.03
1
1
0
0.50
0.50
0.00
2
2
0
1.00
1.01
-0.01
6
6
0
3.00
3.02
-0.02
78
76
2
39.00
38.19
0.81
Exec, Admin, Mgr
Current
Previous
Change
Faculty
Current
Previous
Change
Prof, Non Instructional
Current
Previous
Change
Secretarial, Clerical
Current
Previous
Change
CATEGORY
TOTAL
RACIAL / ETHNIC GROUPS
FEMALES
Black
White
Hispanic
Am. Indian
Asian
Males
Total
Minorities
No.
%
No.
%
No.
%
No.
%
No.
%
No.
%
No.
%
No.
%
129
131
-2
65
67
-2
50.39
51.15
-0.76
66
67
-1
51.16
51.15
0.02
53
54
-1
41.09
41.22
-0.14
6
6
0
4.65
4.58
0.07
2
2
0
1.55
1.53
0.02
2
2
0
1.55
1.53
0.02
64
64
0
49.61
48.85
0.76
76
77
-1
58.91
58.78
0.14
13
13
0
2
2
0
15.38
15.38
0.00
1
1
0
7.69
7.69
0.00
12
12
0
92.31
92.31
0.00
0
0
0
0.00
0.00
0.00
0
0
0
0.00
0.00
0.00
0
0
0
0.00
0.00
0.00
11
11
0
84.62
84.62
0.00
1
1
0
7.69
7.69
0.00
164
168
-4
86
89
-3
52.44
52.98
-0.54
27
27
0
16.46
16.07
0.39
109
113
-4
66.46
67.26
-0.80
16
17
-1
9.76
10.12
-0.36
2
2
0
1.22
1.19
0.03
10
9
1
6.10
5.36
0.74
78
79
-1
47.56
47.02
0.54
55
55
0
33.54
32.74
0.80
1348
780
57.86
309
22.92
867
64.32
105
7.79
16
1.19
50
3.71
568
42.14 480 35.61
1334
777
58.25
307
23.01
855
64.09
105
7.87
16
1.20
49
3.67
557
41.75 477 35.76
14
3
-0.38
2
-0.09
12
0.22
0
-0.08
0
-0.01
1
0.04
11
0.38
Service, Maintenance
Current
Previous
Change
Skilled Craft
Current
Previous
Change
Technical
Current
Previous
Change
Totals
Current
Previous
Change
3
-0.15
Attachment ESIR - 2
RESOLUTION TO APPROVE DESIGNATION OF MILWAUKEE AREA TECHNICAL
COLLEGE STATE PUBLIC OFFICIALS
BACKGROUND
The State of Wisconsin Government Accountability Board has requested that the
Milwaukee Area Technical College District Board review its current position
designations and adopt a resolution identifying those positions in the district that are
designated state public official positions in accordance with Wisconsin’s Government
Accountability Board.
RESOLUTION
RESOLVED that for purposes of Wisconsin’s Code of Ethics for Public Officials and
Employees, sec. 19.41 through 19.59, Stats., the Milwaukee Area Technical College
District Board designates the following positions equivalent to deputy, associate, or
assistant district directo rs as per state statutes, and indicates its understanding that the
current occupants of those positions and their successors to those positions are state
public officials to whom the Wisconsin Ethics Code applies:
President
Provost
Vice President, Finance
Vice President and General Counsel
Vice President, Student Services
General Manager, Public Television
Vice President, Mequon Campus
Vice President, Oak Creek Campus
Vice President, West Allis Campus
Associate Vice President, Information Technology
ATTACHMENT ESIR - 3
Resolution to Approve the Title/Number Change
For the Program Titled
Food Service (31-316-x)
Background Information:
The modifications are intended to upgrade the Food Service Diploma courses from 300-level to 100level, and allow for laddering into the Culinary Arts AAS Degree program. It is designed so that after
students complete their first year Food Service Diploma, they will be eligible to ladder into the third
semester of the Culinary Arts AAS Degree program. These courses will also transfer into the other
Hospitality Programs and allow students’ more program flexibility. It will also, most likely, create more
of a demand for the program.
In order to fully implement these changes, the Food Service Diploma program must be changed from
a one semester technical diploma program to a one year technical diploma program. This change
requires a request for a title/number change from Food Service (30-303-7) to Food Service (31-316x), so that students will receive sufficient benefit from the alignment with Culinary Arts.
Resolution
BE IT RESOLVED, that the District Board of the Milwaukee Area Technical College submit a request
to the Wisconsin Technical College System for consideration and approval of the title/number change
for the program titled Food Service.
10/16/09
ATTACHMENT ESIR - 4
Resolution to Approve the Title/Number Change
For the Program Titled
Special Event Management (31-109-x)
Background Information:
The modifications are intended to upgrade the Special Event Management courses from 300-level to
100-level, and allow for laddering into the Hotel/Hospitality and Meeting and Event Planning AAS
Degree programs. Focus group meetings were held with workers from the industry and the results
show that Event Planning and Management is the direction of the future and that this diploma is a
feeder for the two associate degree programs.
In order to fully implement these changes, the Special Event Management program must be changed
from a one semester technical diploma program to a one year technical diploma program. This
change requires a request for a title/number change from Special Event Management (30-109-2) to
Special Event Management (31-109-x), so that students will receive sufficient benefit from the
alignment with the previously mentioned associate degrees.
Resolution
BE IT RESOLVED, that the District Board of the Milwaukee Area Technical College submit a request
to the Wisconsin Technical College System for consideration and approval of the title/number change
for the program titled Special Event Management.
10/16/09
ATTACHMENT ESIR - 5
Resolution to Approve the Title/Number Change
From e-Commerce/Web Administration (10-153-2)
To e-Business Technology Specialist (10-153-3)
Background Information:
Northeast Technical College has a program titled E-Business Technology Specialist, and MATC will
modify their e-Commerce Web Administration program name to the same. Changing the focus of the
program from e-Commerce to e-Business should increase enrollments and better prepare graduates
for available jobs in the industry. Based on DACUM results, a name change is needed to reflect the
direction that the program is going in.
Resolution
BE IT RESOLVED, that the District Board of the Milwaukee Area Technical College submit a request
to the Wisconsin Technical College System for consideration and approval of the title/number change
from e-Commerce/Web Administration to e-Business Technology Specialist.
10/16/09
Attachment FPO - 7
$1,500,000.00
Milwaukee Area Technical College District, Wisconsin
General Obligation Promissory Notes, Series 2009-2010D
RESOLUTION AUTHORIZING THE SALE OF $1,500,000.00
GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2009-2010D
Resolution F0147-11-09
WHEREAS, pursuant to Section 67.12(12) of the Wisconsin Statutes, as amended
(the “Act”), the Milwaukee Area Technical College District, Wisconsin (the “District”), is
authorized to issue notes of the District for the public purpose of financing $1,500,000.00 of
building remodeling and improvement projects, consisting of projects included in the
District's 2009-2010 building remodeling and improvement program (the public purpose
project described above are hereafter referred to as the “Public Purposes”); and
WHEREAS, on October 27, 2009, the District authorized the issuance of
$1,500,000.00 General Obligation Promissory Notes, Series 2009-2010D (the “Notes”), for
the Public Purposes; and
WHEREAS, the District has prepared and distributed a Preliminary Official
Statement (the “Preliminary Official Statement”) dated November ___, 2009 describing the
Notes and the security therefor; and
WHEREAS, the District has examined proposed documentation for the Notes
(collectively, the “Note Documents”), as follows:
(a)
a Note Purchase Agreement (the “Note Purchase Agreement”) to be
entered into between the District and Robert W. Baird & Co. Incorporated, providing
for the sale of the Notes; and
(b)
the Preliminary Official Statement.
WHEREAS, it is now expedient and necessary for the District to issue its general
obligation promissory notes in the amount of $1,500,000.00 for the Public Purposes;
NOW, THEREFORE, the District hereby resolves as follows:
Section 1. Definitions. The following terms shall have the following meanings in this
Resolution unless the text expressly or by implication requires otherwise:
“Act” shall mean Section 67.12(12) of the Wisconsin Statutes;
“Code” shall mean the Internal Revenue Code of 1986, as amended;
“Continuing Disclosure Agreement” shall mean the Continuing Disclosure
Agreement, executed and delivered by the Issuer, dated December 15, 2009 (the
“Continuing Disclosure Agreement”), delivered by the District for the purpose of complying
with the requirements of Rule 15c2-12 promulgated by the Securities and Exchange
Commission under the Securities Exchange Act of 1934, as amended;
“Dated Date” shall mean December 15, 2009;
“Debt Service Fund” shall mean the Debt Service Fund of the District, which shall be
the “special redemption fund” as such term is defined in the Act;
“District” shall mean the Milwaukee Area Technical College District, Wisconsin;
“Fiscal Agent” shall mean the Treasurer of the District;
“Governing Body” shall mean the Board of the District, or such other body as may
hereafter be the chief legislative body of the District;
“Initial Resolution” shall mean “Resolution Authorizing the Issuance of
$1,500,000.00 General Obligation Promissory Notes, Series 2009-2010D of Milwaukee
Area Technical College District, Wisconsin,” adopted by the Governing Body on October
27, 2009;
“Note Registrar” means the Secretary of the District;
“Notes” shall mean the $1,500,000.00 General Obligation Promissory Notes, Series
2009-2010D, of the District;
“Public Purposes” shall mean, the public purpose of financing building remodeling
and improvement projects, consisting of projects included in the District's 2009-2010
building remodeling and improvement program;
“Purchase Price” shall mean $___________ ($1,500,000.00 par amount of Notes,
plus premium of $_________, less underwriter's discount of $_______, less publishing
costs of $500.00), plus accrued interest, if any, from the Dated Date to the date of delivery
of the Notes;
“Record Date” shall mean the close of business on the fifteenth day of the calendar
month next preceding any principal or interest payment date;
“Securities Depository” means The Depository Trust Company, New York, New
York, or its nominee; and
“Underwriter” means Robert W. Baird & Co. Incorporated, Milwaukee, Wisconsin.
2
Section 2. Authorization of the Notes. For the purpose of financing the Public
Purposes, there shall be borrowed on the full faith and credit of the District the sum of
$1,500,000.00; and fully registered general obligation promissory notes of the District are
authorized to be issued in evidence thereof.
Section 3. Sale of the Notes. To evidence such indebtedness, the Chairperson and
the Secretary of the District are hereby authorized, empowered and directed to make,
execute, issue and sell to the Underwriter for, on behalf of and in the name of the District,
general obligation promissory notes in the aggregate principal amount of One Million Five
Hundred Thousand Dollars ($1,500,000.00) for the Purchase Price, plus accrued interest
to the date of delivery.
Section 4. Terms of the Notes. The Notes shall be designated “General Obligation
Promissory Notes, Series 2009-2010D”; shall be dated the Dated Date; shall be numbered
one and upward; shall bear interest as shown on the Maturity Schedule below; shall be
issued in denominations of $5,000 or any integral multiple thereof; and shall mature on the
dates and in the amounts as set forth below. Interest on the Notes shall accrue from the
Interest Accrual Date and shall be payable semi-annually on June 1 and December 1 of
each year, commencing on June 1, 2010.
MATURITY SCHEDULE
Maturity
Date
Principal
Amount
June 1, 2011
June 1, 2012
June 1, 2013
June 1, 2014
$350,000.00
$500,000.00
$500,000.00
$150,000.00
Interest
Rate
The Notes shall not be subject to call and prior redemption.
Section 5. Form, Execution, Registration and Payment of the Notes. The Notes
shall be issued as registered obligations in substantially the form attached hereto as
Exhibit A and incorporated herein by this reference.
The Notes shall be executed in the name of the District by the manual signatures of
the Chairperson and the Secretary, and may be sealed with its official or corporate seal, if
any.
The principal of, premium, if any, and interest on the Notes shall be paid by the
Fiscal Agent.
Both the principal of and interest on the Notes shall be payable in lawful money of
the United States of America by the Fiscal Agent. Payment of principal of the final maturity
on the Notes will be payable upon presentation and surrender of the Notes to the Fiscal
Agent. Payment of principal on the Notes (except the final maturity) and each installment
3
of interest shall be made to the registered owner of each Note who shall appear on the
registration books of the District, maintained by the Note Registrar, on the Record Date and
shall be paid by check or draft of the Fiscal Agent and mailed to such registered owner at
the address appearing on such registration books or at such other address may be
furnished in writing to such registered owner to the Note Registrar.
Section 6. Note Proceeds. The sale proceeds of the Notes (exclusive of accrued
interest, printing distribution and filing fees, and any premium received) shall, forthwith
upon receipt, be placed in and kept by the District Treasurer as a separate fund to be
known as the Promissory Notes, Series 2009-2010D, Borrowed Money Fund (hereinafter
referred to as the “Borrowed Money Fund”). Moneys in the Borrowed Money Fund shall be
used solely for the purposes for which borrowed or for transfer to the Debt Service Fund as
provided by law.
Section 7. Tax Levy. In order to provide for the collection of a direct annual tax
sufficient in amount to pay and for the express purpose of paying the interest on the Notes
as it falls due and also to pay and discharge the principal thereof at maturity, there is
hereby levied upon all of the taxable property in the District, in addition to all other taxes, a
nonrepealable, direct, annual tax in an amount sufficient for that purpose. This tax shall be
from year to year carried into the tax roll of the District and collected in addition to all other
taxes and in the same manner and at the same time. Said tax is to be for the following
years and in the following minimum amounts:
Amount of Tax
Year of Levy
2009
2010
2011
2012
2013
$__________
$__________
$__________
$__________
$__________
The District shall be and continue without power to repeal such levy or obstruct the
collection of said tax until all such payments have been made or provided for. After the
issuance of the Notes, said tax shall be carried into the tax rolls of the District and collected
as other taxes are collected, provided that the amount of tax carried into said tax rolls with
respect to the Notes may be reduced by the amount of any surplus money in the Debt
Service Fund created pursuant to Section 8 below.
If there shall be insufficient funds from the tax levy to pay the principal of or interest
on the Notes when due, the said principal or interest shall be paid from other funds of the
District on hand, said amounts to be returned when said taxes have been collected.
There be and there hereby is appropriated from taxes levied by the District in
anticipation of the issuance of the Notes and other funds of the District on hand a sum
sufficient to be deposited in the Debt Service Fund to meet payments with respect to debt
service due on June 1, 2010. The tax herein levied for the year 2009 shall be abated by
4
the amount appropriated by this paragraph and deposited in the Debt Service Fund.
Section 8. Debt Service Fund. Within the debt service fund previously established
within the treasury of the District, there be and there hereby is established a separate and
distinct fund designated as the “Debt Service Fund for $1,500,000.00 General Obligation
Promissory Notes, Series 2009-2010D, dated December 15, 2009” (the “Debt Service
Fund”), and such fund shall be maintained until the indebtedness evidenced by the Notes
is fully paid or otherwise extinguished. The District Treasurer shall deposit in such Debt
Service Fund (i) all accrued interest received by the District at the time of delivery of and
payment for the Notes; (ii) the taxes herein levied for the specific purpose of meeting
principal of and interest on the Notes when due; (iii) such other sums as may be necessary
at any time to pay principal of and interest on the Notes when due; (iv) any premium which
may be received by the District above the par value of the Notes and accrued interest
thereon; (v) surplus moneys in the Borrowed Money Fund for the Notes; and (vi) such
further deposits as may be required by Section 67.11 of the Wisconsin Statutes.
No money shall be withdrawn from the Debt Service Fund and appropriated for any
purpose other than the payment of principal of and interest on the Notes until all such
principal and interest has been paid in full and canceled; provided (i) the funds to provide
for each payment of principal of and interest on the Notes prior to the scheduled receipt of
taxes from the next succeeding tax collection may be invested in direct obligations of the
United States of America maturing in time to make such payments when they are due or in
other investments permitted by law; and (ii) any funds over and above the amount of such
principal and interest payments on the Notes may be used to reduce the next succeeding
tax levy, or may, at the option of the District, be invested by purchasing the Notes as
permitted by and subject to Section 67.11(2)(a) of the Wisconsin Statutes in interestbearing obligations of the United States of America, in other obligations of the District or in
other investments permitted by law, which investments shall continue as a part of the Debt
Service Fund.
When all of the Notes have been paid in full and canceled, and all permitted
investments disposed of, any money remaining in the Debt Service Fund shall be
deposited in the general fund of the District, unless the District Board directs otherwise.
Section 9. Deposits and Investments. The Debt Service Fund shall be kept apart
from moneys in the other funds and accounts of the District and the same shall be used for
no purpose other than the prompt payment of principal of and interest on the Notes as the
same becomes due and payable. All moneys therein shall be deposited in special and
segregated accounts in a public depository selected under Chapter 34 of the Wisconsin
Statutes and may be temporarily invested until needed in legal investments subject to the
provisions of Sections 66.0603(1m) and 67.10(3) of the Wisconsin Statutes. All income
derived from such investments shall be regarded as revenues of the District. No such
investment shall be in such a manner as would cause the Notes to be “arbitrage bonds”
within the meaning of Section 148 of the Code or the Regulations of the Commissioner of
Internal Revenue thereunder.
5
The District Treasurer shall, on the basis of the facts, estimates and circumstances
in existence on the date of closing, make such certifications as are necessary to permit the
conclusion that the Notes are not “arbitrage bonds” under Section 148 of the Code or the
Regulations of the Commissioner of Internal Revenue thereunder.
Section 10. Sale of Notes. The terms, conditions and provisions of the Notes and
the Note Documents are, in all respects, authorized and approved. The form of the Note
Purchase Agreement is hereby approved. The Notes shall be sold and delivered in the
manner, at the Purchase Price, plus interest accrued from the Interest Accrual Date to the
closing date, pursuant to the terms and conditions set forth in the Note Purchase
Agreement.
The preparation of the Preliminary Official Statement dated November ___, 2009,
and the Final Official Statement dated November 24, 2010, and their use as contemplated
in the Note Purchase Agreement, are hereby approved. The Preliminary Official Statement
is “deemed final” as of its date, except for omissions or subsequent modifications permitted
under Rule 15c2-12 of the Securities and Exchange Commission. The Chairperson and
Secretary of the District are authorized and directed to do any and all acts necessary to
conclude delivery of the Notes to the Underwriter, as soon after adoption of this Resolution
as is convenient.
Section 11. Book-Entry Only Notes. The Notes shall be transferable as follows:
(a)
Each maturity of Notes will be issued as a single Note in the name of the
Securities Depository, or its nominee, which will act as depository for the Notes. During the
term of the Notes, ownership and subsequent transfers of ownership will be reflected by
book entry on the records of the Securities Depository and those financial institutions for
whom the Securities Depository effects book entry transfers (collectively, the
“Participants”). No person for whom a Participant has an interest in Notes (a “Beneficial
Owner”) shall receive bond certificates representing their respective interest in the Notes
except in the event that the Securities Depository or the District shall determine, at its
option, to terminate the book-entry system described in this Section. Payment of principal
of, and interest on, the Notes will be made by the Fiscal Agent to the Securities Depository
which will in turn remit such payment of principal and interest to its Participants which will in
turn remit such principal and interest to the Beneficial Owners of the Notes until and unless
the Securities Depository or the District elect to terminate the book entry system,
whereupon the District shall deliver bond certificates to the Beneficial Owners of the Notes
or their nominees. Note certificates issued under this Section may not be transferred or
exchanged except as provided in this Section.
(b)
Upon the reduction of the principal amount of any maturity of Notes, the
Registered Noteowner may make a notation of such redemption on the panel of the Note,
stating the amount so redeemed, or may return the Note to the District for exchange for a
new Note in a proper principal amount. Such notation, if made by the Noteowner, may be
made for reference only, and may not be relied upon by any other person as being in any
way determinative of the principal amount of such Note Outstanding, unless the Note
6
Registrar initialed the notation on the panel.
(c)
Immediately upon delivery of the Notes to the purchasers thereof on the
delivery date, such purchasers shall deposit the bond certificates representing all of the
Notes with the Securities Depository. The Securities Depository, or its nominee, will be the
sole Noteowner of the Notes, and no investor or other party purchasing, selling or
otherwise transferring ownership of any Notes will receive, hold or deliver any bond
certificates as long as the Securities Depository holds the Notes immobilized from
circulation.
(d)
The Notes may not be transferred or exchanged except:
(1)
To any successor of the Securities Depository (or its nominee) or any
substitute depository (“Substitute Depository”) designated pursuant to (ii) below,
provided that any successor of the Securities Depository or any Substitute
Depository must be a qualified and registered “clearing agency” as provided in
Section 17A of the Securities Exchange Act of 1934, as amended;
(2)
To a Substitute Depository designated by or acceptable to the District
upon (a) the determination by the Securities Depository that the Notes shall no
longer be eligible for depository services or (b) a determination by the District that
the Securities Depository is no longer able to carry out its functions, provided that
any such Substitute Depository must be qualified to act as such, as provided in
subparagraph (1) above; or
(3)
To those persons to whom transfer is requested in written transfer
instructions in the event that:
(i)
The Securities Depository shall resign or discontinue its
services for the Notes and, only if the District is unable to locate a qualified
successor within two months following the resignation or determination of
noneligibility, or
(ii)
Upon a determination by the District that the continuation of the
book entry system described herein, which precludes the issuance of
certificates to any Noteowner other than the Securities Depository (or its
nominee) is no longer in the best interest of the Beneficial Owners of the
Notes.
(e)
The Depository Trust Company, New York, New York, is hereby appointed
the Securities Depository for the Notes.
Section 12. Undertaking to Provide Continuing Disclosure. The Chairperson and
the Secretary of the District are hereby authorized and directed to execute on behalf of the
District, the Continuing Disclosure Agreement in connection with the Notes for the purpose
of complying with the requirements of Rule 15c2-12 promulgated by the Securities and
7
Exchange Commission under the Securities Exchange Act of 1934, as amended.
Section 13. Compliance with Federal Tax Laws.
(a)
The District represents and covenants that the project financed by the Notes
and their ownership, management and use will not cause the Notes to be “private activity
bonds” within the meaning of Section 141 of the Code, and the District shall comply with
the provisions of the Code to the extent necessary to maintain the tax-exempt status of the
interest on the Notes.
(b)
The District also covenants to use its best efforts to meet the requirements
and restrictions of any different or additional federal legislation which may be made
applicable to the Notes, provided that in meeting such requirements the District will do so
only to the extent consistent with the proceedings authorizing the Notes and the laws of
Wisconsin, and to the extent there is a reasonable period of time in which to comply.
Section 14. Rebate Fund. If necessary, the District shall establish and maintain, so
long as the Notes are outstanding, a separate account to be known as the “Rebate Fund”
for the purpose of complying with the rebate requirements of Section 148(f) of the Code.
The Rebate Fund is for the sole purpose of paying rebate to the United States of America,
if any, on amounts of bond proceeds held by the District. The District hereby covenants
and agrees that it shall pay from the Rebate Fund the rebate amounts as determined
herein to the United States of America.
The District may engage the services of accountants, attorneys, or other consultants
necessary to assist it in determining rebate amounts. Amounts held in the Rebate Fund
and the investment income therefrom are not pledged as security for the Notes and may
only be used to pay amounts to the United States. The District shall maintain or cause to
be maintained records of such determinations until six (6) years after payment in full of the
Notes and shall make such records available upon reasonable request therefor.
Section 15. Defeasance. When all Notes have been discharged, all pledges,
covenants and other rights granted to the owners thereof by this Resolution shall cease.
The District may discharge all Notes due on any date by irrevocably depositing in escrow
with a suitable bank or trust company a sum of cash and/or bonds or securities issued or
guaranteed as to principal and interest of the U.S. Government, or of a commission, board
or other instrumentality of the U.S. Government (“Government Obligations”), or of
securities wholly and irrevocably secured as to principal and interest by Government
Obligations and rated in the highest rating category of a nationally recognized rating
service, maturing on the dates and bearing interest at the rates required to provide funds
sufficient to pay when due the interest to accrue on each of said Note to its maturity or, at
the District's option, if said Note is prepayable to any prior date upon which it may be called
for redemption, and to pay and redeem the principal amount of each such Note at maturity,
or at the District's option, if said Note is prepayable, at its earliest redemption date, with the
premium required for such redemption, if any, provided that notice of the redemption of all
prepayable Notes on such date has been duly given or provided for.
8
Section 16. Resolution a Contract. The provisions of this Resolution shall
constitute a contract between the District and the owner or owners of the Notes, and after
issuance of any of the Notes no change or alteration of any kind in the provisions of this
Resolution may be made, except as provided in Section 18, until all of the Notes have been
paid in full as to both principal and interest. The owner or owners of any of the Notes shall
have the right in addition to all other rights, by mandamus or other suit or action in any
court of competent jurisdiction, to enforce such owner's or owners' rights against the
District, the Governing Body thereof, and any and all officers and agents thereof including,
but without limitation, the right to require the District, its Governing Body and any other
authorized body, to fix and collect rates and charges fully adequate to carry out all of the
provisions and agreements contained in this Resolution.
Section 17. General Authorizations. The Chairperson and the Secretary of the
District and the appropriate deputies and officials of the District in accordance with their
assigned responsibilities are hereby each authorized to execute, deliver, publish, file and
record such other documents, instruments, notices and records and to take such other
actions as shall be necessary or desirable to accomplish the purposes of this Resolution
and to comply with and perform the obligations of the District under the Notes. The
execution or written approval of any document by the Chairperson or Secretary of the
District herein authorized shall be conclusive evidence of the approval by the District of
such document in accordance with the terms hereof.
In the event that said officers shall be unable by reason of death, disability, absence
or vacancy of office to perform in timely fashion any of the duties specified herein (such as
the execution of Notes), such duties shall be performed by the officer or official succeeding
to such duties in accordance with law and the rules of the District.
Any actions taken by the Chairperson and Secretary consistent with this Resolution
are hereby ratified and confirmed.
Section 18. Amendment to Resolution. After the issuance of any of the Notes, no
change or alteration of any kind in the provisions of this Resolution may be made until all of
the Notes have been paid in full as to both principal and interest, or discharged as herein
provided, except: (a) the District may, from to time, amend this Resolution without the
consent of any of the owners of the Notes, but only to cure any ambiguity, administrative
conflict, formal defect, or omission or procedural inconsistency of this Resolution; and (b)
this Resolution may be amended, in any respect, with a written consent of the owners of
not less than two-thirds (2/3) of the principal amount of the Notes then outstanding;
provided, however, that no amendment shall permit any change in the pledge of tax
revenues of the District or the maturity of any Note issued hereunder, or a reduction in the
rate of interest on any Note, or in the amount of the principal obligation thereof, or in the
amount of the redemption premium payable in the case of redemption thereof, or change
the terms upon which the Notes may be redeemed or make any other modification in the
terms of the payment of such principal or interest without the written consent of the owner
of each such Note to which the change is applicable.
9
Section 19. Illegal or Invalid Provisions. In case any one or more of the provisions
of this Resolution or any of the Notes shall for any reason be held to be illegal or invalid,
such illegality or invalidity shall not affect any other provision of this Resolution or of the
Notes.
Section 20. Conflicting Resolutions. All ordinances, resolutions, or orders, or parts
thereof heretofore enacted, adopted or entered, in conflict with the provisions of this
Resolution, are hereby repealed and this Resolution shall be in effect from and after its
passage.
[SIGNATURE PAGE TO FOLLOW]
10
Adopted: November 24, 2009.
Lauren Baker
Chairperson of the District
Attest:
Fred Royal, Jr.
Secretary of the District
Recorded on November 24, 2009.
Fred Royal, Jr.
Secretary of the District
[Signature Page of Sale Resolution]
$1,500,000.00 Milwaukee Area Technical College District, Wisconsin
General Obligation Promissory Notes, Series 2009-2010D
EXHIBIT A
UNITED STATES OF AMERICA
STATE OF WISCONSIN
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT
GENERAL OBLIGATION PROMISSORY NOTE, SERIES 2009-2010D
Number
Interest
Rate
Maturity Date
Dated Date
Principal
Amount
R-___
____%
__________
________, 2009
$_____
CUSIP
FOR VALUE RECEIVED, Milwaukee Area Technical College District, Wisconsin,
promises to pay to CEDE & CO., or registered assigns, the principal sum of
___________________ ($_________) on the maturity date specified above, together with
interest thereon from ____________, 2009 or the most recent payment date to which
interest has been paid, unless the date of registration of this Note is after the 15th day of
the calendar month immediately preceding an interest payment date, in which case interest
will be paid from such interest payment date, at the rate per annum specified above, such
interest being payable on June 1 and December 1 of each year, with the first interest on
this issue being payable on _________, ________.
The Notes of this issue shall not be subject to call and payment prior to maturity.
Both principal hereof and interest hereon are hereby made payable to the registered
owner in lawful money of the United States of America, and for the prompt payment of this
Note with interest thereon as aforesaid, and the levying and collection of taxes sufficient for
that purpose, the full faith, credit and resources of the District are hereby irrevocably
pledged. The principal of this Note shall be payable only upon presentation and surrender
of this Note to the District Treasurer at the principal office of the District. Interest hereon
shall be payable by check or draft dated as of the applicable interest payment date and
mailed from the office of the District Treasurer to the person in whose name this Note is
registered at the close of business on the fifteenth day of the calendar month next
preceding each interest payment date.
This Note is transferable only upon the books of the District kept for that purpose by
the District Secretary at the principal office of the District, by the registered owner in person
or his duly authorized attorney, upon surrender of this Note together with a written
instrument of transfer (which may be endorsed hereon) satisfactory to the District Secretary
duly executed by the registered owner or his duly authorized attorney. Thereupon a new
Note or Notes of the same aggregate principal amount, series and maturity shall be issued
A-1
to the transferee in exchange therefor. The District may deem and treat the person in
whose name this Note is registered as the absolute owner hereof for the purpose of
receiving payment of or on account of the principal or interest hereof and for all other
purposes. The Notes are issuable solely as negotiable, fully registered Notes without
coupons in authorized denominations of $5,000 or any whole multiple thereof.
This Note is one of an issue aggregating $1,500,000.00 issued pursuant to the
provisions of Section 67.12(12) of the Wisconsin Statutes, for the public purpose of
financing $1,500,000.00 building remodeling and improvement projects, consisting of
projects included in the District's 2009-2010 building remodeling and improvement program
(the public purpose project described above are hereafter referred to as the “Public
Purposes”) and is authorized by a resolution of the District Board of the District, duly
adopted by said District Board at its meeting duly convened on November 24, 2009, which
resolution is recorded in the official book of its minutes for said date.
It is hereby certified and recited that all conditions, things and acts required by law
to exist or to be done prior to and in connection with the issuance of this Note have been
done, have existed and have been performed in due form and time; that the aggregate
indebtedness of the District, including this Note and others authorized simultaneously
herewith, does not exceed any limitations imposed by law or the Constitution of the State of
Wisconsin; and that the District has levied a direct, annual irrepealable tax sufficient to pay
this Note, together with interest thereon when and as payable.
No delay or omission on the part of the owner hereof to exercise any right
hereunder shall impair such right or be considered as a waiver thereof or as a waiver of or
acquiescence in any default hereunder.
A-2
IN WITNESS WHEREOF, the District Board of Milwaukee Area Technical College
District, Wisconsin, has caused this Note to be signed on behalf of said District by its duly
qualified and acting Chairperson and Secretary, and its corporate seal to be impressed
hereon, all as of the date of original issue specified above.
MILWAUKEE AREA TECHNICAL
COLLEGE DISTRICT, WISCONSIN
By:
Lauren Baker
Chairperson of the District
Attest:
Fred Royal, Jr.
Secretary of the District
A-3
(Form of Assignment)
FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto
(Please print or typewrite name and address,
including zip code, of Assignee)
(Please print or typewrite Social Security or
other identifying number of Assignee)
the within Note and all rights thereunder, hereby irrevocably constituting and appointing
(Please print or type name of Attorney)
Attorney to transfer said Note on the books kept for the registration thereof with full power of
substitution in the premises.
Dated:
NOTICE: The signature to this assignment must
correspond with the name as it appears upon the
face of the within Note in every particular without
alteration or enlargement or any change whatever.
Signature(s) guaranteed by:
A-4
Milwaukee Area Technical College District
2009-10 Preliminary Financing Plan -- Calendar Year Basis
Actual 2008 Levy:
$26,679,342
*
FINAL
FINAL
$1,000,000
SERIES
2009-10A
Dated 9/15/09
$1,500,000
SERIES
2009-10B
Dated 10/15/09
Average:
2.21%
Average:
2.00%
*
CALENDAR
YEAR
GROSS
EXISTING
DEBT
PAYMENTS
LESS:
BABs
SUBSIDY
NET
EXISTING
DEBT
PAYMENTS
*
*
*
*
*
*
*
*
2009
2010
2011
2012
2013
2014
2015
2016
2017
$27,871,899
$29,454,106
$21,241,272
$15,220,881
$7,390,650
$2,929,797
$3,039,078
$3,239,375
($82,255)
($179,918)
($172,218)
($155,838)
($133,438)
($108,938)
($78,838)
($44,188)
$27,789,644
$29,274,189
$21,069,054
$15,065,044
$7,257,213
$2,820,859
$2,960,241
$3,195,188
$110,387,058
($955,628)
$109,431,431
*
*
*
*
*
*
*
*
*
*
*
*
*
*
FINAL
FINAL
$1,500,000
$1,500,000
SERIES
SERIES
2009-10C
2009-10D
Dated 11/16/09 Dated 12/15/09
Average:
2.29%
Average:
2.29%
$4,539
$21,500
$269,000
$313,500
$307,125
$151,875
$3,833
$30,000
$376,500
$518,000
$508,000
$151,500
$34,635
$379,750
$521,250
$510,000
$151,875
$31,957
$379,750
$521,250
$510,000
$151,875
$1,067,539
$1,587,833
$1,597,510
$1,594,832
PRELIMINARY
PRELIMINARY
PRELIMINARY
PRELIMINARY
PRELIMINARY
$16,500,000
SERIES
2009-10E
Dated 2/16/10
$1,500,000
SERIES
2009-10F
Dated 3/15/10
$1,500,000
SERIES
2009-10G
Dated 4/15/10
$1,500,000
SERIES
2009-10H
Dated 5/17/10
$1,500,000
SERIES
2009-10I
Dated 6/15/10
Average:
4.00%
Average:
4.00%
Average:
4.00%
Average:
4.00%
Average:
4.00%
$1,522,500
$4,120,000
$3,980,000
$3,840,000
$3,700,000
$1,560,000
$18,722,500
$42,667
$403,000
$536,000
$516,000
$153,000
$37,667
$403,000
$536,000
$516,000
$153,000
$32,333
$403,000
$536,000
$516,000
$153,000
$27,667
$403,000
$536,000
$516,000
$153,000
$1,650,667
$1,645,667
$1,640,333
$1,635,667
1594831.944
(a) Future borrowing assumptions:
Equipment Borrowing of $16,000,000 per year.
Remodeling Borrowings of $12,000,000 in 2010-11 and $13,500,000 per year thereafter.
(b) Mill rate based on 2008 & 2009 Equalized Valuation (TID OUT) of $79,558,384,673 & $77,773,409,837, respectively, with annual growth as follows:
Growth for 2010……………………………………………………
2.00%
Growth for 2011 and thereafter……………………………………
2.50%
Prepared by Robert W. Baird & Co. Incorporated S:\higher education\milwaukee area tcd\debt service\09-10\09-10 series d financing plan matc final pricing.xlsx /rlf 11/23/2009
Actual 2009 Levy:
$31,941,259
FUTURE
DEBT
PAYMENTS
NET
COMBINED
DEBT
PAYMENTS
(a)
DEBT
MILL
RATE
(b)
$0
$25,000
$2,050,000
$9,399,000
$18,050,000
$26,534,000
$31,954,000
$33,147,000
$33,147,000
$27,798,016
$31,080,114
$30,256,054
$32,462,044
$33,046,338
$34,273,984
$36,474,241
$36,342,188
$33,147,000
$154,306,000
$294,879,979
$0.34940
$0.39962
$0.38140
$0.39923
$0.39650
$0.40120
$0.41654
$0.40491
$0.36030
Milwaukee Area Technical College District
2009-10 Preliminary Financing Plan -- Fiscal Basis
FISCAL
YEAR
(End 6/30)
NET OF SUBSIDY
EXISTING DEBT PAYMENTS
EQUIP/REMODEL
2008
2009
2010
2011
2012
2013
2014
2015
2016
2009
2010
2011
2012
2013
2014
2015
2016
2017
DTV
$25,893,593
$31,157,413
$25,904,676
$18,242,307
$12,035,678
$5,690,750
$2,800,769
$2,940,488
$2,541,031
$953,700
$350,863
$142,538
$127,206,705
$1,447,100
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
FINAL
FINAL
FINAL
FINAL
PRELIMINARY
PRELIMINARY
PRELIMINARY
PRELIMINARY
PRELIMINARY
$1,000,000
$1,500,000
$1,500,000
$1,500,000
$16,500,000
$1,500,000
$1,500,000
$1,500,000
$1,500,000
SERIES
2009-10A
SERIES
2009-10B
SERIES
2009-10C
SERIES
2009-10D
SERIES
2009-10E
SERIES
2009-10F
SERIES
2009-10G
SERIES
2009-10H
SERIES
2009-10I
Dated 9/15/09
Dated 10/15/09
Dated 11/16/09
Dated 12/15/09
Dated 2/16/10
Dated 3/15/10
Dated 4/15/10
Dated 5/17/10
Dated 6/15/10
Average Coupon =
Average Coupon =
Average Coupon =
Average Coupon =
Average Coupon =
Average Coupon =
Average Coupon =
Average Coupon =
Average Coupon =
2.21%
2.00%
2.29%
2.29%
4.00%
4.00%
4.00%
4.00%
4.00%
FUTURE
ANNUAL
EQUIPMENT/
REMODELING
DEBT
PAYMENTS
NET OF SUBSIDY
TOTAL
EQUIP/REMODEL
DTV
COMBINED
(a)
(b)
$15,289
$271,500
$316,500
$310,500
$153,750
$18,833
$380,000
$523,000
$513,000
$153,000
$18,010
$383,250
$526,250
$516,250
$153,750
$15,332
$383,250
$526,250
$516,250
$153,750
$192,500
$1,640,000
$4,050,000
$3,910,000
$3,770,000
$3,630,000
$1,530,000
$12,667
$410,000
$546,000
$526,000
$156,000
$417,667
$546,000
$526,000
$156,000
$412,333
$546,000
$526,000
$156,000
$407,667
$546,000
$526,000
$156,000
$475,000
$5,390,000
$14,193,000
$22,837,000
$28,361,000
$32,127,000
$33,147,000
$25,893,593
$31,430,045
$31,085,343
$31,758,307
$34,098,678
$33,536,000
$34,791,769
$36,597,488
$35,688,031
$1,067,539
$1,587,833
$1,597,510
$1,594,832
$18,722,500
$1,650,667
$1,645,667
$1,640,333
$1,635,667
$136,530,000
$294,879,253
(a) Equipment and Remodeling assumptions :
Equipment Borrowing of $16,000,000 per year.
Remodeling Borrowings of $12,000,000 in 2010-11 and $13,500,000 per year thereafter.
(b) State Aid based on prior fiscal year debt service at estimated reimbursement rate of 23%.
Prepared by Robert W. Baird & Co. Incorporated S:\higher education\milwaukee area tcd\debt service\09-10\09-10 series d financing plan matc final pricing.xlsx /rlf 11/23/2009
STATE
AID ON
DEBT
PAYMENTS
$953,700
$350,863
$142,538
$26,847,293
$31,780,907
$31,227,880
$31,758,307
$34,098,678
$33,536,000
$34,791,769
$36,597,488
$35,688,031
$1,447,100
$296,326,353
$6,174,877
$7,309,609
$7,182,412
$7,304,411
$7,842,696
$7,713,280
$8,002,107
$8,417,422
Milwaukee Area Technical College District
$1,500,000 General Obligation Promissory Notes, Series 2009-2010D
Dated/Settle: December 15, 2009 ; Noncallable
FINAL PRICING
Sources & Uses
Dated 12/15/2009 | Delivered 12/15/2009
Sources Of Funds
Par Amount of Notes
$1,500,000.00
Reoffering Premium
32,036.00
Total Sources
$1,532,036.00
Uses Of Funds
Deposit to Project Construction Fund
1,500,000.00
Bid Premium Available for Debt Service
17,286.00
Total Underwriter's Discount (0.950%)
14,250.00
POS/Official Statement
Total Uses
500.00
$1,532,036.00
File | S:\MUNEXRAC\MUNEX\MATC\09-10\PRELIM NOTES.SF | Final Pricing: Series 09- | 11/23/2009 | 12:37 PM
Robert W. Baird & Co.
Public Finance Professionals - rlf
Page 1
Milwaukee Area Technical College District
$1,500,000 General Obligation Promissory Notes, Series 2009-2010D
Dated/Settle: December 15, 2009 ; Noncallable
FINAL PRICING
Debt Service Schedule
Total P+I
Calendar
Total
-
-
-
15,331.94
15,331.94
-
16,625.00
16,625.00
31,956.94
2.000%
16,625.00
366,625.00
-
-
13,125.00
13,125.00
379,750.00
500,000.00
2.000%
13,125.00
513,125.00
-
-
-
8,125.00
8,125.00
521,250.00
06/01/2013
500,000.00
2.500%
8,125.00
508,125.00
-
12/01/2013
-
-
1,875.00
1,875.00
510,000.00
06/01/2014
150,000.00
2.500%
1,875.00
151,875.00
-
12/01/2014
-
-
-
-
151,875.00
Total
$1,500,000.00
-
$94,831.94
$1,594,831.94
-
Date
Principal
Coupon
12/15/2009
-
-
06/01/2010
-
-
12/01/2010
-
-
06/01/2011
350,000.00
12/01/2011
-
06/01/2012
12/01/2012
Interest
Yield Statistics
Bond Year Dollars
$4,141.67
Average Life
2.761 Years
Average Coupon
2.2897048%
Net Interest Cost (NIC)
1.8602641%
True Interest Cost (TIC)
1.8443905%
Bond Yield for Arbitrage Purposes
1.4941044%
All Inclusive Cost (AIC)
1.8567597%
IRS Form 8038
Net Interest Cost
1.4822062%
Weighted Average Maturity
2.765 Years
File | S:\MUNEXRAC\MUNEX\MATC\09-10\PRELIM NOTES.SF | Final Pricing: Series 09- | 11/23/2009 | 12:37 PM
Robert W. Baird & Co.
Public Finance Professionals - rlf
Page 2
Milwaukee Area Technical College District
$1,500,000 General Obligation Promissory Notes, Series 2009-2010D
Dated/Settle: December 15, 2009 ; Noncallable
FINAL PRICING
Pricing Summary
Coupon
Yield
Maturity Value
Price
06/01/2011
Maturity
Serial Coupon
Type of Bond
2.000%
0.950%
350,000.00
101.519%
Dollar Price
355,316.50
06/01/2012
Serial Coupon
2.000%
1.300%
500,000.00
101.689%
508,445.00
06/01/2013
Serial Coupon
2.500%
1.600%
500,000.00
103.018%
515,090.00
06/01/2014
Serial Coupon
2.500%
2.000%
150,000.00
102.123%
153,184.50
-
-
$1,500,000.00
-
$1,532,036.00
Total
-
Bid Information
Par Amount of Bonds
$1,500,000.00
Reoffering Premium or (Discount)
Gross Production
Total Underwriter's Discount (0.950%)
32,036.00
$1,532,036.00
$(14,250.00)
Costs of Issuance Paid by Underwriter
Bid (101.152%)
Total Purchase Price
$(500.00)
1,517,286.00
$1,517,286.00
Bond Year Dollars
$4,141.67
Average Life
2.761 Years
Average Coupon
2.2897048%
Net Interest Cost (NIC)
1.8602641%
True Interest Cost (TIC)
1.8443905%
File | S:\MUNEXRAC\MUNEX\MATC\09-10\PRELIM NOTES.SF | Final Pricing: Series 09- | 11/23/2009 | 12:37 PM
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Public Finance Professionals - rlf
Page 3
Milwaukee Area Technical College District
$1,500,000 General Obligation Promissory Notes, Series 2009-2010D
Dated/Settle: December 15, 2009 ; Noncallable
FINAL PRICING
Proof Of Bond Yield @ 1.4941044%
Date
Cashflow
PV Factor
Present Value
12/15/2009
-
1.0000000x
-
Cumulative PV
-
06/01/2010
15,331.94
0.9931596x
15,227.06
15,227.06
12/01/2010
16,625.00
0.9857952x
16,388.85
31,615.91
06/01/2011
366,625.00
0.9784854x
358,737.22
390,353.13
12/01/2011
13,125.00
0.9712298x
12,747.39
403,100.52
06/01/2012
513,125.00
0.9640280x
494,666.89
897,767.41
12/01/2012
8,125.00
0.9568796x
7,774.65
905,542.06
06/01/2013
508,125.00
0.9497843x
482,609.13
1,388,151.18
12/01/2013
1,875.00
0.9427415x
1,767.64
1,389,918.83
06/01/2014
151,875.00
0.9357509x
142,117.17
1,532,036.00
Total
$1,594,831.94
-
$1,532,036.00
-
Derivation Of Target Amount
Par Amount of Bonds
$1,500,000.00
Reoffering Premium or (Discount)
Original Issue Proceeds
32,036.00
$1,532,036.00
File | S:\MUNEXRAC\MUNEX\MATC\09-10\PRELIM NOTES.SF | Final Pricing: Series 09- | 11/23/2009 | 12:37 PM
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Page 4
Attachment FPO – 8
RESOLUTION AUTHORIZING THE ISSUANCE OF $1,500,000.00
GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2009-2010E
OF MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT, WISCONSIN
Resolution F0148-11-09
WHEREAS, Milwaukee Area Technical College District (the "District") is presently
in need of $1,500,000.00 for the public purpose of financing building remodeling and
improvement projects, consisting of projects included in the District's 2009-2010 building
remodeling and improvement program; and
WHEREAS, it is in the best interest of the District that the monies needed for such
purpose be borrowed through the issuance of general obligation promissory notes
pursuant to Section 67.12(12), Wis. Stats.; now therefore be it
RESOLVED, that the District shall issue general obligation promissory notes in the
amount of $1,500,000.00 for the public purpose of financing building remodeling and
improvement projects, consisting of the projects included in the District's 2009-2010
building remodeling and improvement program; and be it
FURTHER RESOLVED, that the District Secretary shall, within 10 (ten) days
hereafter, cause public notice of the adoption of this resolution to be given to the electors
of the District by publishing a notice thereof in the Milwaukee Journal Sentinel, a
newspaper published and having general circulation in the District, which newspaper is
found and determined to be likely to give notice to the electors, such notice to be in
substantially the form set forth in Attachment A to this resolution.
Adopted: November 24, 2009.
Lauren Baker, Chairperson
Attest:
________________________________
Fred Royal, Jr., District Secretary
Recorded on November 24, 2009.
________________________________
Fred Royal, Jr., District Secretary
Attachment A
NOTICE
TO THE ELECTORS OF:
Milwaukee Area Technical
College District, Wisconsin
NOTICE IS HEREBY GIVEN that the District Board of the above-named District, at
a meeting duly called and held on November 24, 2009, adopted, pursuant to the
provisions of Section 67.12(12) of the Wisconsin Statutes, a resolution entitled,
"RESOLUTION AUTHORIZING THE ISSUANCE OF $1,500,000.00 GENERAL
OBLIGATION PROMISSORY NOTES, SERIES 2009-2010E, OF MILWAUKEE AREA
TECHNICAL COLLEGE DISTRICT, WISCONSIN," which provides that the sum of
$1,500,000.00 be borrowed through the issuance of the District's general obligation
promissory notes for the public purpose of financing building remodeling and improvement
projects, consisting of projects included in the District's 2009-2010 building remodeling and
improvement program.
A copy of said resolution is on file in the District Office, 700 West State Street,
Milwaukee, Wisconsin, and is available for public inspection weekdays, except holidays,
between the hours of 8:00 A.M. and 4:00 P.M.
The District Board need not submit the resolution authorizing this borrowing to the
electors for approval unless within 30 days after the publication of this Notice there is filed
with the Secretary of the District Board a petition meeting the standards set forth in Sec.
67.12(12), Wis. Stats., requesting a referendum thereon at a special election.
Dated: November 24, 2009.
BY ORDER OF THE DISTRICT BOARD:
Fred Royal, Jr., District Secretary
Attachment FPO – 9
RESOLUTION TO APPROVE ACCEPTANCE OF THE
FY2008-2009 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND
SUPPORTING DOCUMENTS
Resolution F0149-11-09
BACKGROUND
Annually, the District undergoes an external audit of its financial systems and
records as required by Wisconsin Statutes, Wisconsin Technical College System
Administrative Code, and MATC Policy. The audit is conducted by the Board’s
independent public accounting firm, Baker Tilly Virchow, Krause & Company,
LLP, and results in the issuance of the auditor’s opinion on the District’s financial
statements.
RESOLUTION
WHEREAS, the Milwaukee Area Technical College District Board has
reviewed with representatives of the independent public accounting firm,
Baker Tilly Virchow, Krause & Company, LLP, the fiscal year 2008-09
Comprehensive Annual Financial Report (CAFR) for the year ended June
30, 2009; and
WHEREAS Milwaukee Area Technical College’s administration has
reviewed the aforementioned reports for completeness and accuracy;
Therefore be it
RESOLVED that the Milwaukee Area Technical College District Board
accepts this CAFR report and the responsibility for the information
contained therein and specifically approves the nature and amounts of
reservations and designations of fund balance as of June 30, 2009, and be
it
RESOLVED further that the Milwaukee Area Technical College District
Board directs the administration to forward copies of this report to the
Wisconsin Technical College System Board and to other interested parties.
Attachment FPO – 10
Resolution to Approve FY2009-2010 Budget Modification
Resolution F0150-11-09
RESOLUTION
WHEREAS the Milwaukee Area Technical College District Board has adopted an operating
budget for fiscal year 2009-10 reserving the right to adjust, amend, or otherwise change the
adopted budget; and
WHEREAS certain changes in revenues and expenditures are now anticipated; therefore be
it
RESOLVED, that the Milwaukee Area Technical College District Board adopt the proposed
fiscal year 2009-10 budget as adjusted, amended, and revised from the FY2009-10 Activity
Plan and Budget reserving the right to further adjust, amend, or otherwise change the
adopted budget.
Attachment FPO – 11
Resolution F0151-11-09
RESOLUTION TO REVISE FISCAL YEAR 2009–2010
RENOVATION / REMODELING (CAPITAL) PROJECTS
(November 13, 2009)
BACKGROUND
Within the context of the Three-Year Plan, renovation and remodeling projects are identified and
implemented on an annual basis in order to properly maintain District facilities and to reflect
changing instructional and support service needs.
To comply with State regulations governing construction and remodeling, it is necessary for the
MATC Board to submit a list of applicable projects to the Wisconsin Technical College System
Board for approval. The initial approvals for Fiscal Year 2009-20010(FY 2010) projects were
granted by the MATC District Board at the June, 2009 meeting. Upon reviewing spending patterns
for the first 4.5 months of FY10 and in consideration of increasing minor projects and capital
improvements, the administration is recommending a reallocation of funds ($150,000) between
various planning accounts (projected to be under spent) and minor project accounts for each
campus (where expenses are increasing daily). Notable examples would be limited improvements
to house the sewing program (leaving the Hawley Rd. rental facility) and the Upholstery program
from the West Allis Campus, both of which will be housed at MEC-South.
The individual changes are reflected on the attached project list. Projects with increased budget
amounts are highlighted in light green and projects with reduced budgets are highlighted in light
yellow. To accomplish all of the above, the list of projects is proposed to be modified as shown on
the attached list.
Authorization is sought from the MATC Board at this time for the above modifications, as well as to
permit the continued development and implementation of the modified projects. Approval is also
sought to seek any WTCSB approval necessary for the same modifications.
RESOLUTION
BE IT RESOLVED, that the Milwaukee Area Technical College District Board revise the list of
previously approved FY 2010 projects as shown in the attached lists, which retains a total estimated
cost of $12.0 million for the respective budgets, with the understanding that the lists may be
modified; and be it;
RESOLVED further, that the Milwaukee Area Technical College District Board approve the
aforementioned revision and authorize the Administration to continue development and
implementation of the listed projects; and be it;
RESOLVED further, that the Milwaukee Area Technical College District Board seek any WTCSB
Board approval necessary for this action and revised list of projects.
Attachment FPO - 13
MILWAUKEE AREA TECHNICAL COLLEGE
SUSTAINABILITY ACTIVITIES
OCTOBER AND NOVEMBER 2009
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
Green Mountain Technologies Earth Tub for demonstration unit for
urban composting for the Downtown campus is being installed in the
MATC T Building. The Earth Tub is expected to be in service in
November 2009
Selected small commercial demonstration grade worm composting
equipment for use in the Milwaukee Campus Composting Center.
Continued developing plans to replace normal roof membrane with
photovoltaic membrane for roofing projects scheduled for the summer of
2010.
Evaluating plans for small wind installations at West Allis, Mequon, Oak
Creek and Milwaukee Campus
Continued work on the Bio Diesel Factory on the Mequon campus...
Evaluating Geo-thermal heating demonstration project for Oak Creek
Campus
Received BOSA Approval ad continued to develop engineering plan for
Photovoltaic Farm.
Continued dialog with We Energies regarding the Photovoltaic Farm
Working with UW-M, Marquette University, MSOE and Concordia
University to regarding the Photovoltaic Farm and it’s use as a regional
solar training center
Received preliminary study results regarding modification to lighting
systems at the Milwaukee Campus to take advantage of natural light
and to reduce electric bill
Preparing to release courses for Solar Photovoltaic training.
Continued planning for the 2010 Green Energy Summit
Begun writing grant request for lighting studies at Mequon, Oak Creek
and West Allis campuses.
Issued contract for sustainable correction of a thermal issue at the IT
back up site in Oak Creek
Received the dual fuel transit vans for the downtown campus
Completed another Eco Driving class.
Began evaluation for solar panel installation on the Milwaukee Campus.
Attachment FPO - 14
REGIONAL CAMPUS
GRAB & GO ACTIVITIES AND NEXT STEPS
1.
2.
Met with Student Senate to discuss items that students would to see
added to Grab & Go
Held meeting with the three regional campus Student Senates and other
interested parties brain storming what can be done to improve the Grab
& Go selections. Some recommendations are:
o Panini sandwiches at the West Allis Campus
o Hot dog at the West Allis Campus
o Salad Bars at all three campus
o Open the grill at the Oak Creek Campus
o Open the grill at the Mequon Campus
o Expand the hours at all campuses
o Breakfast sandwiches at all campuses
o Other microwaveable sandwiches at the West Allis Campus
o Sub bar at the Oak Creek Campus
o Microwaveable meals for all campuses
o Better coffee
o Cappuccino at all campus
o Sloppy Joes at all campus
o Revisions to the Vending machine program at the Mequon Campus
3. The West Allis and Mequon Campus Student Senate is going to conduct a
student survey regarding the food service.
4. The Student Senate is reviewing the proposals to provide drink service for
MATC and will provide their input prior to Thanksgiving
5. The Student Senate is providing at team of students to assist in evaluating
hot food alternatives.
6. There will be a tasting at the West Allis Campus after Thanksgiving for
Panini sandwich alternatives
7. There will be a tasting of Breakfast sandwiches, hamburgers and chicken
sandwiches which are microwaveable at the Mequon Campus after
Thanksgiving.
Attachment FPO - 12
MILWAUKEE AREA TECHNICAL COLLEGE
BUDGET VARIANCE REPORT
FOUR (4) MONTHS YEAR-TO-DATE ENDED OCTOBER 31, 2009 FY 09-10
REVENUE – Tax collections exceed budget $ 4K.This is a timing difference. Equalized
values were received during October. That report from the Wisconsin Department Revenue
reflected a 2.24% decline in equalized values as compared to a budgeted 4.5% decline. The
MATC Board took action at its October Meeting to increase the tax levy by $ 2.5 million.
This change will be reflected in the budget in the November report. It is reflected in the
Forecast presented in this report. State Aid payments exceed budget $ 187 K year to date.
This does not include the recently reported increase in our State Aid allocation due to the
change in equalized values. Increased enrollments have increased student tuition and fees
to exceed budget $ 2.3M year to date. The current month deficit in student tuition and fees
is the result of recording veteran’s remissions. Other Revenues are below budget $ 866K
year to date as the economy has slowed other service activities.
EXPENSES (Operating Fund 1) SALARIES
Salaries are $ 81Kover budget year to date. Most wage and salary lines are below budget as
positions are being temporarily held open when there is employee turnover. Part time
faculty year to date is over budget $595K. In the September report, part time faculty did not
incorporate an adequate accrual for days worked but not yet paid. The correction was
made in October causing the current month actual to exceed budget. In the separate
analysis attached, we estimate that part time faculty could exceed budget by over $ 1.3
million if the current spending rates continues.
FRINGE BENEFITS
Fringe benefits are $ 1M under budget year to date. The year to date under budget for
retirement of $598K relates to the fact the increase in contribution rate takes effect on
January 1, where the budgeted included a rate increase effective July 1, 2009.
OTHER EXPENSES
Other expenses were under budget $ 196K year to date. Tight controls on travel resulted in
travel being $45K under budget. Utilities are over budget $284K which is related to the fact
that energy savings budgeted are not being achieved as planned.
COST SAVING MONITORING
Year to date saving associated with position control in regard to full time staff equals
$ 953K. Targeted savings were $ 2,500,000, so currently position control is $ 1.55 million
short of the target.
SUMMARY
The forecast indicates that revenue will exceed expense for the fiscal year by $4.5M
This incorporated the most current results of operations but does not include potential
changes related to unplanned enrollment during the spring semester. Administration
continues to monitor expenditures and will make necessary adjustments to achieve desired
reserves sufficient to support the FY 2010-11 Budget. The demand from enterprise
activities also has an impact on the reserve levels. Any shortfall of enterprise operations
requires an allocation of General Fund Reserves to balance the Enterprise budget.
ENTERPRISE FUNDS (Fund 5)
Bookstores reflect results better than had been budgeted. The increased number of students
increased the volume at the bookstore and thus revenue and margins exceeded budget.
The food service is operating better than budgeted year to date.
Child Care continues to operate better than planned in part due to more students using the
centers for practicum. There are student wait lists at several of the centers as demand has
increased.
The MEC Centers continue to work with its clients to insure that clients are successful and
are paying their rent. Currently less than six (6) tenants are delinquent in payment.
Public Television is operating at a level equal with the prior year.
BALANCE SHEET (Fund1 and Fund 5)
The increased revenue from tuition and fees, especially financial aid deferrals has caused
the Account Receivable from Students to exceed budget. The receivable growing to
$2.27M in excess of budget is cause for serious concern and will continue to be monitored.
Inventories are down $172K overall compared to last year.
CAPITAL EXPENDITURES (Fund 3)
Capital equipment and construction expenditures of $14,477,489 have been encumbered
year to date compared to the total budget of $ 51,280,997. The capital budget consists of
$ 32.0 Million for Capital Equipment project, $ 10.0 Million for Construction, and
renovation projects and $ 9.1 Million for projects carrying over from last Fiscal Year.