October 16, 2009
NOTICE TO RESIDENTS OF THE MILWAUKEE AREA
TECHNICAL COLLEGE DISTRICT, WISCONSIN
A regular open meeting* of the MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT
BOARD, WISCONSIN, FINANCE, PERSONNEL, AND OPERATIONS COMMITTEE will be held
in the BOARD ROOM, ROOM M210, of MILWAUKEE AREA TECHNICAL COLLEGE, 700
WEST STATE STREET, MILWAUKEE, WISCONSIN, on WEDNESDAY, OCTOBER 21, 2009,
beginning at 5:00 P.M. The agenda** for said meeting is presented as follows:
The agenda for said meeting is presented as follows:
A. Roll Call
B. Compliance with the Open Meetings Law
C. Approval of Minutes, September 21, 2009 – Attachment FPO-1
D. Comments from the Public
E. Approval of Consent Agenda Items
1. Board Bills List — September 2009 — Attachment FPO-2
In Order by Check Number
In Order by Payee
Checks Exceeding $2,500
Channels 10/36
Voided Checks
Fund 7
2. Financial Report—September 2009 — Attachment FPO-3
3. Human Resources Report — Attachment FPO-4
4. Procurement Report – Attachment FPO-5
I.
External Contracts
None
II.
Procurements
1.
Advertising Expenditures for Milwaukee Public TV
September
October
November
Actual
Estimated
Estimated
$20,673.59
$9,830.03
$7,930.00
Minority Media Percentage was 32%
Minority Media Percentage is 10-12%
Minority Media Percentage is 10-12%
2.
Advertising Expenditures for MATC
September
October
November
Actual
Estimated
Estimated
$20,687.05
$29,878.48
$10,039.88
Minority Media Percentage was 0%
Minority Media Percentage is 10-12%
Minority Media Percentage is 10-12%
3.
Snow Removal – District Wide
Results not available at time of posting
4.
Mass Notification System (Phase II – Regional Campuses)
Performance Contract (Sustainability)
Johnson Controls, Inc.
Milwaukee, WI
$484,028.00
5.
Bookstore Point of Sale System
Missouri Book Services
Columbia, MO
$129,400.00
6.
Digital Signage Displays
Now Micro, Inc.
St. Paul, MN
$44,223.00
7.
On-line Tutoring (RN Program)
Assessment Technologies
Stillwater, KS
$70,000.00
III.
Contracts for Services
1.
2007-2008 RENOVATION AND REMODELING
Oak Creek Cooling Season HVAC Reheat Supply System
Performance Contract (Sustainability)
Johnson Controls, Inc.
Milwaukee, WI
$289,300.00
IV.
Construction Contracts
1.
2009-2009 RENOVATION AND REMODELING
Oak Creek Campus A-Wing Fascia and Gutter Improvements
SRS Roofing & Sheet Metal, Inc.
Waterford, WI
$29,460.00
2.
2007/8 & 2009/9 RENOVATION AND REMODELING
Accessibility Improvements; Oak Creek Campus
Absolute Construction Enterprises, Inc.
Racine, WI
$36,777.00
2
V.
Lease Agreements
None
F. Action Items
1.
Resolution (F0142-10-09) Authorizing the Sale of $1,500,000 General Obligation
Promissory Notes, Series 2009-2010C of Milwaukee Area Technical College District,
Wisconsin – Attachment FPO-6
2. Resolution (F0143-10-09) Authorizing the Issuance of $1,500,000 General Obligation
Promissory Notes, Series 2009-2010D of Milwaukee Area Technical College District,
Wisconsin – Attachment FPO-7
3. Resolution (F0144-10-09) to Approve FY2008-2009 Budget Modification – Attachment
FPO-8
4. Resolution (F0145-10-09) to Approve FY2009-2010 Budget Modification – Attachment
FPO-9
5.
Resolution (F0146-10-09) to Establish Tax Levy for FY 2009-2010 – Attachment FPO-10
G. Discussion Items
1. Budget Variance Report Three (3) Months Year-to-Date Ended September 30, 2009
FY2009-2010 – Attachment FPO-11
2. Preliminary Draft of FY2008-2009 Comprehensive Annual Financial Report – Attachment
FPO-12
3. Budget Development Calendar FY2010-2011 – Attachment FPO-13
4. Milwaukee Area Technical College Sustainability Initiatives September and October
2009 – Attachment FPO-14
5. Changes in Food Service and Bookstore Operations
H. Information Items
1. Grants Management Report – Attachment FPO-15
2. Milwaukee Area Technical College District Fiduciary Fund – MATC Post-Employment
Benefits Trust September 2009 – Attachment FPO-16
3. Monthly Travel Report – Attachment FPO-17
4. Quarterly Consultant Contracts Report – Attachment 18
5. Quarterly Office of Corporate Learning 38.14 Report – Attachment 19
6. Quarterly Out-of-Country Travel Report – Attachment 20
3
I.
Miscellaneous Items
1. Communications and Petitions
2. Information Items
J. Old Business/New Business
1. Date of Next Meeting: Wednesday, November 18, 2009, 5:00 P.M., M210
Committee Members: Michalski, Royal, and Earle
*
**
Other members of the MATC Board may be present, although they will not be participating as members of this
committee. This meeting may be conducted in part by telephone. Telephone speakers will be available to allow
the public to hear those parts of the proceedings that are open to the public.
Action may be taken on any agenda item, whether designated as an action item or not. Agenda items may be
moved into Closed Session for discussion when it becomes apparent that a Closed Session is appropriate under
Section 19.85 of the Wisconsin Statutes. The board may return into Open Session to take action on any item
discussed in Closed Session.
Reasonable accommodations are available through the ADA Office for individuals who need assistance.
Please call 414-297-6221 to schedule services at least 48 hours prior to the meeting.
4
DRAFT
Attachment FPO - 1
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT BOARD
FINANCE, PERSONNEL, AND OPERATIONS COMMITTEE
MILWAUKEE, WISCONSIN
SEPTEMBER 21, 2009
CALL TO ORDER
The regular meeting of the Milwaukee Area Technical College District
Board Finance, Personnel, and Operations Committee was held in open
session on Wednesday, September 21, 2009, and called to order by
Chairperson Earle at 5:02 p.m. in the Board Room, M210, at the
Downtown Milwaukee Campus of Milwaukee Area Technical College.
ITEM A.
ROLL CALL
Present:
ITEM B.
Thomas Michalski, Fred Royal, and Peter Earle
COMPLIANCE WITH THE OPEN MEETINGS LAW
The Finance, Personnel, and Operations Committee meeting was noticed in
compliance with the Wisconsin Open Meetings Law.
ITEM C.
APPROVAL OF MINUTES, August 19, 2009 – ATTACHMENT FPO 1
Motion/Action The minutes of the August 19, 2009, meeting of the Finance, Personnel,
and Operations Committee were approved by consensus.
ITEM D.
COMMENTS FROM THE PUBLIC
None
ITEM E.
APPROVAL OF CONSENT AGENDA ITEMS
Motion
It was moved by Mr. Royal, seconded by Mr. Michalski, to move forward
the Consent Agenda, as presented.
Action
Motion approved.
Milwaukee Area Technical College District Board
Finance, Personnel, and Operations Committee
Minutes of September 21, 2009
Page 2
ITEM F.
ACTION ITEMS
F-1
Resolution (F0138-09-09) Authorizing the Sale of $1,500,000
General Obligation Promissory Notes, Series 2009-2010B of
Milwaukee Area Technical College District, Wisconsin –
Attachment FPO 6
Motion
It was moved by Mr. Royal, seconded by Mr. Michalski, to move forward
the Resolution Authorizing the Sale of $1,500,000 General Obligation
Promissory Notes, Series 2009-2010B of Milwaukee Area Technical
College District, Wisconsin.
Action
Motion approved.
F-2
Resolution (F0139-09-09) Authorizing the Issuance of
$1,500,000 General Obligation Promissory Notes, Series 20092010C of Milwaukee Area Technical College District, Wisconsin
– Attachment FPO 7
Motion
It was moved by Mr. Royal, seconded by Mr. Michalski, to move forward
the Resolution Authorizing the Issuance of $1,500,000 General Obligation
Promissory Notes, Series 2009-2010C of Milwaukee Area Technical
College District, Wisconsin.
Action
Motion approved.
F-3
Resolution (F0140-09-09) to Revise FY2009-2010
Renovation/Remodeling (Capital) Projects – Attachment FPO 8
Motion
It was moved by Mr. Michalski, seconded by Mr. Royal, to move forward
the Resolution to Revise FY2009-2010 Renovation/Remodeling (Capital)
Projects.
Action
Motion approved.
F-4
Resolution (F0141-09-09) to Approve FY2009-2010 Budget
Modification– Attachment FPO 9
Motion
It was moved by Mr. Royal, seconded by Mr. Michalski, to move forward
the Resolution to Approve FY2009-2010 Budget Modification.
Action
Motion approved.
Milwaukee Area Technical College District Board
Finance, Personnel, and Operations Committee
Minutes of September 21, 2009
Page 3
ITEM G.
DISCUSSION ITEMS
G-1 Budget Variance Report Two (2) Months Year-to-Date Ended
August 31, 2009 FY2009-2010 – Attachment FPO 10
Discussion
Ms. Terri Gayhart, controller, reviewed the details of the Budget Variance
Report. Mr. Michael Sargent, vice president, Finance, reported that the
college is operating at pace to meet expectations set in the FY2008-2009
Activity Plan and Budget; however, administration continues to explore
new ways to capture additional funds.
G-2 Preliminary Discussion of FY2010-2011 Tax Levy – Attachment
FPO 11
Discussion
Mr. Sargent presented tax levy options for FY2010-2011. He reported
that members of the Budget Committee previously expressed preference
for a tax levy increase of 1.94%. Members of the FPO Committee
questioned the appropriateness of a tax levy increase during the present
economic climate and asked that this item be forwarded to the MATC
District Board for detailed discussion.
G-3 Public Safety Staffing Update
Discussion
Attorney Janice Falkenberg, vice president and general counsel,
updated members of the committee on initiatives being undertaken to
maximize use of existing Public Safety staff. She reported that these
initiatives have decreased overtime by forty percent.
G-4 Milwaukee Area Technical College District Sustainability
Initiatives August and September 2009 – Attachment FPO 12
Discussion
Mr. Sargent and Mr. Jeff Roepsch, account executive, Johnson
Controls, Inc., made a presentation on changes to the Photovoltaic
Education Farm. They discussed the uniqueness of the project as a tool
for education.
G-3 Internal Audit Program
Discussion
Mr. Sargent stated that a request for proposal regarding this effort is
scheduled to be released next week.
ITEM H.
INFORMATION ITEMS
H-1
Grants Management Report – Attachment FPO 13
H-2
Milwaukee Area Technical College District Fiduciary Fund –
Milwaukee Area Technical College District Board
Finance, Personnel, and Operations Committee
Minutes of September 21, 2009
Page 4
MATC Post-Employment Benefits Trust August 2009 –
Attachment FPO 14
ITEM I.
ITEM J.
H-3
Semi-Annual Milwaukee Enterprise Center Report – Attachment
FPO 15
H-4
Travel Report – Attachment 16
MISCELLANEOUS ITEMS
I-1
Communications and Petitions
I-2
Information Items
OLD BUSINESS/NEW BUSINESS
J-1
Date of Next Meeting, Regular Committee Meeting, Wednesday,
October 21, 2009, 5:49 P.M., Downtown Milwaukee Campus, Board
Room, (M210).
Adjournment
The meeting adjourned at 6:28 p.m.
Respectfully Submitted,
Karen M. Esche-Eiff
Karen M. Esche-Eiff
Administrative Specialist, Finance
Attachment FPO - 2
BOARD BILLS LIST
The following bills are to be presented for approval at the meeting of the Milwaukee Area
Technical College District Board, State of Wisconsin, to be held on 10-27-09.
Check No.
Company
For
Amount
BILLS PAYABLE RECAPITULATION
Month of September 2009
Payments for encumbrances and monthly expenditures were made for the following funds:
General Fund
Special Revenue Fund-Operational
Special Revenue Fund-Non Aidable
Enterprise Fund
Capital Projects Fund
Debt Service Fund
Internal Service Fund
Public Television Fund
Total Expenditures
$
5,146,232
54,137
14,742
1,667,797
2,423,431
3,884
3,606,946
94,511
$ 13,011,678
Secretary
Chair
Page 1
BOARD BILLS LIST
The following bills are to be presented for approval at the meeting of the Milwaukee Area
Technical College District Board, State of Wisconsin, to be held on 10-27-09.
Bank Transfer Payments
9/30/09
Humana Health and Dental Insurance Claims
$
78,424.95
Diversified Benefits Flexible Benefits Claims
$
UMR Health Insurance Claims
$
1,366,805.00
M & I Investment Management Fees
$
49.49
M & I Bank Service Charges
$
3,061.29
M & I Merchant Service Credit Card Fees
$
76,349.68
Discover Card Business Service Credit Card Fees
$
OPEB Trust Transfers
$
911,688.75
Federal Payroll Tax
$
2,440,923.30
State Payroll Tax
$
500,126.77
State, County, and Stadium Sales Tax
$
107,102.56
-
-
Debt Service Fund Wire Payments
Aug-09
Interest
General Obligation Debt Series
N/A
Page 2
Principal
Attachment FPO - 3
MILWAUKEE AREA TECHNICAL COLLEGE
DEPOSITS AND INVESTMENTS
FOR THE MONTH OF SEPTEMBER 2009
AMOUNT
BANK ACCOUNTS
CERTIFICATES OF DEPOSIT
ALLOCATION RATE OF
%
RETURN
3,571,143.94
4.22%
0.16%
14,000,000
16.56%
0.57%
WISCONSIN LOCAL GOVERNMENT INVESTMENT POO
65,222,848
77.15%
0.27%
MBIA WISCONSIN CLASS
1,157,276.73
1.37%
0.28%
593,901
$84,545,170
0.70%
0.22%
M&I INVESTMENT MANAGEMENT CORPORATION:
COMMERCIAL PAPER
$
SHORT TERM CORPORATE BONDS
GOVERNMENT OBLIGATIONS FUND
USA TREASURY BILLS
USA TREASURY NOTES
593,901
-
CASHFLOW -- ALL FUNDS
Fiscal Year 2010
140.00
120.00
80.00
60.00
40.00
20.00
FY08-09 ACTUAL
FY09-10 ACTUAL
NE
JU
M
AY
IL
AP
R
C
H
M
AR
Y
FE
BR
UA
R
UA
RY
JA
N
BE
R
R
FY09-10 PROJECTED
D
EC
EM
R
M
BE
N
O
VE
O
CT
O
BE
BE
R
TE
M
SE
P
AU
G
US
T
LY
JU
Millions
100.00
CASHFLOW -- OPERATING FUNDS
Fiscal Year 2010
80
70
60
40
30
20
10
FY08-09 ACTUAL
FY09-10 ACTUAL
NE
JU
M
AY
IL
AP
R
C
H
M
AR
Y
FE
BR
UA
R
UA
RY
JA
N
BE
R
R
FY09-10 PROJECTED
D
EC
EM
R
M
BE
N
O
VE
O
CT
O
BE
BE
R
TE
M
SE
P
AU
G
US
T
LY
0
JU
Millions
50
CASHFLOW -- CAPITAL PROJECTS FUND
Fiscal Year 2010
40.00
35.00
30.00
20.00
15.00
10.00
5.00
FY08-09 ACTUAL
FY09-10 PROJECTED
FY09-10 ACTUAL
NE
JU
M
AY
IL
AP
R
C
H
M
AR
Y
UA
R
FE
BR
UA
RY
JA
N
BE
R
R
D
EC
EM
M
BE
R
N
O
VE
O
CT
O
BE
BE
R
TE
M
SE
P
AU
G
US
T
LY
JU
Millions
25.00
CASHFLOW -- DEBT SERVICE FUND
Fiscal Year 2010
30.00
25.00
15.00
10.00
5.00
FY08-09 ACTUAL
FY09-10 PROJECTED
FY09-10 ACTUAL
NE
JU
M
AY
IL
AP
R
C
H
M
AR
Y
UA
R
FE
BR
UA
RY
JA
N
BE
R
R
D
EC
EM
M
BE
R
N
O
VE
O
CT
O
BE
BE
R
TE
M
SE
P
AU
G
US
T
LY
JU
Millions
20.00
Attachment FPO - 4
matc
HUMAN RESOURCES REPORT
October 2009
Thirty-five transactions are included in the report for September.
Appointments
Seventeen appointments occurred during the reporting period, thirteen of which
are faculty appointments and four of which are staff appointments. Included in
the faculty appointments are two full-time limited term appointments, one full-time
regular appointment, and ten part-time regular appointments. Included in the
staff appointments are two part-time regular staff, one full-time limited term staff,
and one part-time limited term staff. Six males and eleven females comprise the
appointments. Represented in that total are three black females, one Hispanic
female, two Asian males, and one Native American female.
Fiscal year-to-date, total appointments are eighty-four. Included in that total are
forty-eight females (57.1%) and thirty-six males (42.9%). Minority hires total
twenty-nine (34.5%), including seventeen black (20.1%), five Hispanic (6.0%),
five Asian (6.0%), and two Native American (2.4%).
This Month
Year-to-date
YTD Percent
White
Male Femal
e
4
6
27
28
65.5%
Black
Male Female
0
3
3
14
20.1%
Hispanic
Male Female
0
2
1
3
6.0%
Asian
Male Female
2
3
0
2
6.0%
Native
American
Male Female
0
1
1
1
2.4%
Male
6
36
42.9%
Changes in Status
The twelve changes in status during this reporting period represent two
promotions, four transfers, two bumps, two additional appointments, one
extension of limited term assignment, and one unpaid personal leave of absence.
Nine females and three males comprise the changes in status. Represented in
that total are three black females and one Hispanic female.
Separations
The six separations represent one voluntary termination, one involuntary
termination and four voluntary terminations-retirement eligible. One male and
five females comprise the separations. Included in that total are two black
females, one Native American male, and one Native American female.
Total
Female
11
48
57.1%
TRANSACTION SUMMARY REPORT
FOR
SEPTEMBER 2009
APPOINTMENTS
CHANGES IN
STATUS
SEPARATIONS
FINANCE
1 (1)
1
3 (2)
5 (3)
BUSINESS AND INFORMATION
1 (1)
1
0
2 (1)
ACADEMIC SERVICES
0
2 (1)
1 (1)
3 (2)
OFFICE OF CORPORATE
0
0
0
0
0
0
0
0
8 (2)
3 (2)
0
11 (4)
HEALTH OCCUPATIONS
1
0
0
1
TECHNOLOGY AND APPLIED
2
0
2 (1)
4 (1)
0
0
0
0
PUBLIC TELEVISION
0
0
0
0
STUDENT SERVICES
2 (2)
5 (1)
0
7 (3)
PRE-COLLEGE EDUCATION
2 (1)
0
0
2 (1)
0
0
0
0
17 (7)
12 (4)
6 (4)
35 (15)
DIVISION
**AA
TOTAL
TECHNOLOGY
LEARNING
DISTRICT ADMINISTRATION
LIBERAL ARTS AND SCIENCES
SCIENCES
EMPLOYEE AND LEGAL
SERVICES
INFORMATION TECHNOLOGY
TOTALS BY CATEGORY
TOTAL TRANSACTIONS FOR THE MONTH
**Affirmative Action totals in parentheses.
35 (15)
Non-represented Salary Schedule
Effective July 1, 2008
Exempt
Salary
Grade
917
916
915
914
913
912
911
Title
Vice President
Associate Vice President, Dean
Associate Dean, Director
Assistant Dean, Manager
Coordinator
Senior Specialist, Supervisor
Specialist
Minimum
$ 117,788
$ 81,947
$ 72,591
$ 58,323
$ 51,297
$ 42,374
$ 37,915
Mid-Point
$ 151,885
$ 110,817
$ 98,434
$ 79,087
$ 69,557
$ 57,459
$ 51,411
Maximum
$ 185,981
$ 139,687
$ 124,276
$ 99,850
$ 87,817
$ 72,544
$ 64,907
Minimum
$ 40,286
$ 35,031
$ 30,462
$ 22,060
Mid-Point
$ 54,629
$ 47,501
$ 41,306
$ 29,913
Maximum
$ 68,972
$ 59,971
$ 52,150
$ 37,765
Non-Exempt
Salary
Grade
904
903
902
901
Title
Senior Technician
Administrative Specialist
Assistant
Aide
Human Resources Report
October, 2009
Appointments
Division
Employee Name
Employee Status
Job Title
Type of Transaction
Start Date
Finance
Denise Montenegro
Part-Time Regular
Child Development Specialist, Oak Creek
Replacement
10/07/09
$18.4819/Hour
A.A.S., MATC
Business & Info Tech
Maxine W. Lawrence
Part-Time Regular
Instructor, Office Technology (part-time)
Replacement
08/27/09
$53.2646/Hour
M.Ed., Marquette University
Academic Services
None
Corporate Learning
None
District Administration
None
Liberal Arts & Sciences
Aaron K. Gardner
Amanda J. Gregory
Beverly M. Grimm
Stephanie G. Hinz
Brenda K. Kilpatrick
Bonny J. Randall
Carroll Matthew Schumacher
Christina C. Starner
Part-Time Regular
Instructor, Music, Applied Woodwinds (part-time)
Replacement
Part-Time Regular
Instructor, Psychology (part-time)
Replacement
Replacement
Part-Time Limited Term Educational Assistant, Chemical Technology
Part-Time Regular
Instructor, Environmental Science (part-time)
Replacement
Part-Time Regular
Instructor, Psychology (part-time)
Replacement
Part-Time Regular
Instructor, English/Reading PLI (part-time)
Replacement
Part-Time Regular
Instructor, General English (part-time)
Replacement
Part-Time Regular
Instructor, Native American History & Culture (part-time Replacement
09/17/09
09/09/09
08/23/09
09/03/09
09/09/09
08/26/09
09/15/09
09/03/09
$28.2414/Hour
$36.5825/Hour
$19.8608/Hour
$37.9726/Hour
$39.3627/Hour
$49.0940/Hour
$28.2414/Hour
$36.5825/Hour
B.F.A., Berklee College of Music
M.A., Queens College
A.A.S., MATC
M.S., University of Notre Dame
M.A., Wheaton College
M.S., UW-Milwaukee
M.A., University of Maine
J.D., UW Law School
Health Occupations
Linda L. Marolt
Part-Time Regular
Replacement
09/16/09
$33.8021/Hour
B.S., Mt. Mary College
Technology & Applied Sciences
Charles G. Gasper
Joseph F. Lak, Sr.
Full-Time Limited Term Instructor, Welding
Part-Time Regular
Instructor, Welding (part-time)
New
Replacement
10/05/09
09/15/09
12/22/09
$62,433/Annual A.A.S., MATC
$33.8021/Hour B.S., MSOE
Employee & Legal Services
None
Public Television
None
Student Services
William J. Kao
Brian T. Nakatsuji
Part-Time Regular
Tutor
Full-Time Limited Term Disability Specialist
Replacement
Replacement
10/05/09
09/10/09
12/22/09
10/08/09
$10.00/Hour
$22.9764/Hour
Pre-College Education
Suzann C. Gardner
MarQulyn M. McKinney
Full-Time Limited Term Instructor, Basic Education English/Reading
Full-Time Regular
Instructor, Basic Skills, Communications, GED
Replacement
Replacement
08/24/09
09/21/09
12/22/09
$76,669/Annual M.S., UW-Milwaukee
$71,925/Annual M.A., Northern Arizona University
Information Technology
None
Instructor, Cardiovascular Tech (part-time)
End Date Salary
12/22/09
Education
High school graduate
M.S., UW-Milwaukee
Human Resources Report
October, 2009
Changes In Status
Division
Employee Name
Personnel Action
Job Title
Type of Transaction Start Date End Date
Salary
Finance
Donna M. Ley
Transfer
From Office Associate, Enrollment Services, West Allis
to Office Associate, Bookstore, West Allis
Replacement
09/26/09
Remains the same
Business & Information Technology
Brian J. Moran
Extension of Limited Term Assignment
Educational Assistant, Culinary Arts
Replacement
08/24/09
Academic Services
Brenda K. Kress
Transfer; Voluntary Demotion
Replacement
09/14/09
Adrienne R. Story
Transfer
From Office Specialist, Student Financial & Employment Services
to Office Technician, Class Scheduling
From Office Associate, Bookstore
to Word Processing Associate, Academic Affairs
New
09/21/09
06/30/10
Additional Appointment
Unpaid Personal Leave of Absence
Additional Appointment
Instructor, General College Success (part-time)
Instructor, Microbiology/Anatomy & Physiology
Instructor, General College Success (part-time)
Replacement
02/28/10
Replacement
09/16/09
08/31/09
09/16/09
From Word Processing Associate, T&I Administration, Oak Creek
to Word Processing Technician, Enrollment Services, Milwaukee
From Disability Specialist, Special Needs, Milwaukee
to Academic Support Specialist, Enrollment Services, Oak Creek
From Director, Student Services, Oak Creek
to Interim Director, Counseling, Milwaukee
From Accounting Specialist, Bookstore
to Accounting Specialist, Student Accounts
From Office Associate, Bookstore, West Allis
to Office Associate, Enrollment Services, West Allis
Replacement
10/07/09
From $14.7693 to $18.9528/Hour
Replacement
09/15/09
From $33.8323 to $35.8656/Hour
Replacement
07/01/09
Remains the same
Replacement
10/15/09
Remains the same
Replacement
09/21/09
Remains the same
Corporate Learning
None
District Administration
None
Liberal Arts & Sciences
Catherine M. Adedokun
Mia Lytle
Tim D. Wilcox
Health Occupations
None
Technology & Applied Sciences
None
Employee & Legal Services
None
Public Television
None
Student Services
Vicky L. Gilane
Promotion; Part-Time to Full-Time
Liliana E. Gutierrez
Promotion
Jerome F. Manz
Transfer
Tracy L. Smith
Transfer
Melissa M. Stiglich
Transfer
Pre-College Education
None
Information Technology
None
06/30/10
Remains the same
From $21.0040 to $20.4768/Hour
Remains the same
$39.3627/Hour
$28.2414/Hour
Human Resources Report
October, 2009
Separations
Division
Employee Name
Ending Reason
Job Title
Effective Date
Finance
Jane E. Dix
Kimberly Kimbrough
Ann Marie Romo
Voluntary Termination - Retirement Eligible
Involuntary Termination
Voluntary Termination
Office Associate, Bookstore, Oak Creek
Building Services Associate
Office Associate, Bookstore, Oak Creek
09/24/09
06/11/09
09/01/09
Business & Information Technology
None
Academic Services
Lorine Hamilton
Voluntary Termination - Retirement Eligible
Culinary Specialist, Gourmet, Oak Creek
12/23/09
Corporate Learning
None
District Administration
None
Liberal Arts & Sciences
None
Health Occupations
None
Technology & Applied Sciences
Judith L. Benson
Andrew Mueller
Voluntary Termination - Retirement Eligible
Voluntary Termination - Retirement Eligible
Transcription Technician, T&I Administration
Instructor, Welding (part-time)
09/30/09
05/30/09
Employee & Legal Services
None
Public Television
None
Student Services
None
Pre-College Education
None
Information Technology
None
Note: Cheryl Watt, Instructor, Nursing will not be retiring as previously reported.
Attachment FPO – 5
PROCUREMENT REPORT
October, 2009
The Procurement report consists of:
• Part I
External Contracts
• Part II
Procurements
• Part III
Contracts for Services
• Part IV
Construction Contracts
• Part V
Lease Agreements
Each month the board approves contracts, procurements and services related to the operation of
the College. The current items for board approval are:
I.
External Contracts
None
II.
Procurements
1.
Advertising Expenditures for Milwaukee Public TV
September
October
November
2.
Actual
Estimated
Estimated
$20,673.59
$9,830.03
$7,930.00
Minority Media Percentage was 32%
Minority Media Percentage is 10-12%
Minority Media Percentage is 10-12%
$20,687.05
$29,878.48
$10,039.88
Minority Media Percentage was 0%
Minority Media Percentage is 10-12%
Minority Media Percentage is 10-12%
Advertising Expenditures for MATC
September
October
November
Actual
Estimated
Estimated
3.
Snow Removal – District Wide
Results not available at time of posting
4.
Mass Notification System (Phase II – Regional Campuses)
Performance Contract (Sustainability)
Johnson Controls, Inc.
Milwaukee, WI
$484,028.00
5.
Bookstore Point of Sale System
Missouri Book Services
Columbia, MO
$129,400.00
1
6.
Digital Signage Displays
Now Micro, Inc.
St. Paul, MN
$44,223.00
7.
On-line Tutoring (RN Program)
Assessment Technologies
Stillwater, KS
$70,000.00
III.
Contracts for Services
1.
2007-2008 RENOVATION AND REMODELING
Oak Creek Cooling Season HVAC Reheat Supply System
Performance Contract (Sustainability)
Johnson Controls, Inc.
Milwaukee, WI
$289,300.00
IV.
Construction Contracts
1.
2009-2009 RENOVATION AND REMODELING
Oak Creek Campus A-Wing Fascia and Gutter Improvements
SRS Roofing & Sheet Metal, Inc.
Waterford, WI
$29,460.00
2.
V.
2007/8 & 2009/9 RENOVATION AND REMODELING
Accessibility Improvements; Oak Creek Campus
Absolute Construction Enterprises, Inc.
Racine, WI
$36,777.00
Lease Agreements
None
2
Part II: PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Background Information
Advertising and publicity expenditures are coordinated through an advertising/media firm. The
advertising firm was selected through a formal request for proposal process. The advertising
agency manages production and media placement. Channels 10/36 station media expenses were
submitted for review to the Public Television Committee and are herewith submitted to the Finance,
Personnel and Operations Committee for review and for presentation to the Board.
College and station media purchases are executed through Eichenbaum & Associates, Milwaukee,
WI which receives a commission for its placements. Channel 10/36 advertising and publicity
services placed in September 2009, plus estimates for October 2009 and November 2009 are
listed below and in the attachments.
September 2009
Actual advertising expenditures
Minority Media percentage was 32%
$20,673.59
October 2009
Advertising estimates
Minority Media percent target is 10-12%
$9,830.03
November 2009
Advertising estimates
Minority Media percent target is 10-12%
$7,930.00
Detailed information by month is attached, along with a fiscal year summary page.
3
Part II: PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Detail page for September Actual
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
Milwaukee Public TV Media
September, 2009 Actual
Advertising Objectives:
Premieres/Specials
Media Budget:
$14,137.79
Online
Out-of-Home
Print
Black Nouveau
4th Street Forum (MJS)
National Parks (MJS)
¡Adelante!
Radio
Black Nouveau
4th Street Forum
National Parks
¡Adelante!
Television
Target Minority Media Percentage: 10-12% of media
cost
Hispanic
¡Adelante! (El Conquistador)
¡Adelante! WDDW
¡Adelante! WJTI
$424.41
$1,224.26
$1,387.50
$228.24
$2,654.75
$3,000.70
$2,987.75
$2,230.18
32%
$4,501.59
$228.24
$1,170.13
$1,060.05
African American
Black Nouveau (Milwaukee Times)
Black Nouveau WNOV
Black Nouveau WMCS
4th Street Forum WLDB
National Parks WLDB
National Parks WMCS
National Parks WNOV
$424.41
$83.25
$203.50
$393.13
$652.13
$175.75
$111.00
SEPTEMBER 2008 Actual
4
$20,673.59
PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Detail page for October Estimate
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
Milwaukee Public TV Media
October, 2009 Estimate
Advertising Objectives:
Premieres/Specials
Media Budget:
$9,830.03
Online
Out-of-Home
Print
Interchange (MJS)
I Remember (MJS)
In Service To Milwaukee (MJS)
$1,224.26
$1,387.50
$1,224.26
Radio
Interchange
I Remember
$3,001.63
$2,992.38
Television
Target Minority Media Percentage: 10-12% of media
cost
6%
Hispanic
Interchange WDDW
$175.75
African American
Interchange WLDB
$374.63
5
$550.38
Part II: PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Detail page November Estimate
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
Milwaukee Public TV Media
November, 2009 Estimate
Advertising Objectives:
Premieres/Specials
Media Budget:
$7,930.00
Print:
Mike Gousha/Judy Woodruff Special (MJS)
Principals Vol. 1 & P.O.V The Principal Story
Alzheimer's Doc. & Cherry Picking Apple Blossom Time
(MJS)
Radio:
Principals Vol. 1 & P.O.V The Principal Story
Alzheimer's Doc. & Cherry Picking Apple Blossom Time
$1,500.00
$430.00
$1,500.00
$3,000.00
$1,500.00
Outdoor/Transit/Direct Mail:
Target Minority Media Percentage: 10-12% of media
cost
12%
Hispanic
Alzheimer's/Cherry Picking (WDDW)
$200.00
African American
Principals/P.O.V. (Milwaukee Times)
Principals/P.O.V. (WLDB/WMCS)
$430.00
$300.00
6
$930.00
Part II: PROCUREMENTS
Item 1: Advertising Expenditures for Milwaukee Public TV
Monthly Actual
TOTAL MEDIA SPENDING (ALL TARGETS)
Month
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Total
Radio
$0.00
$11,997.25
$10,873.38
TV
$0.00
$0.00
$0.00
Print
$0.00
$0.00
$3,264.41
Outdoor
$0.00
$0.00
$0.00
Other
$0.00
$0.00
$0.00
$22,870.63
$0.00
$3,264.41
$0.00
$0.00
Placed
directly
through
MPTV
Value-Added
Promotions H
Value-Added
Promotions
AA
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$11,997.25
$14,137.79
$0.00
$0.00
$0.00
$26,135.04
Total Media
Placements
TOTAL MINORITY OWNED & TARGETED MEDIA SPENDING
Month
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Total
Hispanic
Spending
Hispanic
Spending
%
African
American
Spending
African
American
Spending %
$0.00
$1,059.13
$2,458.42
0%
9%
17%
$0.00
$1,794.50
$2,043.17
0%
15%
15%
$0.00
$0.00
$0.00
0%
0%
0%
$0.00
$2,853.63
$4,501.59
0%
24%
32%
$3,517.55
13%
$3,837.67
15%
$0.00
0%
$7,355.22
17%
7
Hmong
Spending
Hmong
Spending %
Minority
Spending
Total
Minority
Spending %
TOTAL MINORITY SPENDING (OWNED VS. TARGETED)
Month
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Total
Hispanic
Minority
Owned *
Hispanic
Minority
Targeted
African
American
Minority
Owned *
African
American
Minority
Targeted
Hmong
Minority
Owned*
Hmong
Minority
Targeted
Other
Hispanic
vendors
Other
AfricanAmerican
vendors
Other
Hmong
vendors
$0.00
$1,059.13
$2,458.42
$0.00
$0.00
$0.00
$0.00
$1,794.50
$2,043.17
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,517.55
$0.00
$3,837.67
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Minority Spending by Radio Station
Month
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Total
WJYI- AM
1340
Hmong
Minority
Targeted
WKKV-FM
100.7 AA
Minority
Targeted
WMCSAM 1290
AA
Minority
Owned
WNOV-AM
8.60 AA
Minority
Owned
$0.00
$0.00
$0.00
$0.00
$601.25
$379.25
$0.00
$0.00
$194.25
$0.00
$1,193.25
$1,045.26
$0.00
$0.00
$0.00
$0.00
$0.00
$1,060.05
$0.00
$1,059.13
$1,170.13
$0.00
$0.00
$0.00
$0.00
$980.50
$194.25
$2,238.51
$0.00
$1,060.05
$2,229.26
$0.00
WLDB-FM
93.3 AA
Minority
Owned
8
WLUM-FM
102.1 AA
Minority
Owned
WJTI - AM
Hisp. Minority
Owned
WDDW-FM
Hisp.
Minority
Owned
Minority Spending by Newspaper
Month
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Total
Spanish
Journal
Hisp.
Minority
Owned
$0.00
$0.00
$0.00
Spanish
Times
Hisp.
Minority
Owned
$0.00
$0.00
$0.00
El
Conquistador
Hisp.
Minority
Owned
$0.00
$0.00
$228.24
Milwaukee
Com. Jrnl.
AA
Minority
Owned
$0.00
$0.00
$0.00
Milwaukee
Courier AA
Minority
Owned
$0.00
$0.00
$0.00
Milwaukee
Times AA
Minority
Owned
$0.00
$0.00
$424.41
Hmong
Comm.
Jrnl. Hm
Minority
Owned
$0.00
$0.00
$0.00
$0.00
$0.00
$228.24
$0.00
$0.00
$424.41
$0.00
9
Part II: PROCUREMENTS
Item 2: Advertising Expenditures for MATC
Background Information
Advertising and publicity expenditures are coordinated through an advertising/media firm. The
advertising firm was selected through a formal request for proposal process. The actual placement
of the advertising is then treated as sole source procurement. The advertising agency manages
production and media placement. College media expenses are herewith submitted to the Finance,
Personnel and Operations Committee for review and for presentation to the Board.
College media purchases were executed through Advertising, Boelter and Lincoln, Milwaukee, WI,
which receives a commission for placements made. MATC advertising and publicity services
placed in September 2009, plus estimates for October 2009 and November 2009 are listed below
and in the attachments.
September 2009
Advertising expenditures
Minority Media percent was 0%
$20,687.05
October 2009
Advertising estimate
Minority Media percent target is 10-12%
$29,878.48
November 2009
Advertising estimate
Minority Media percent target is 10-12%
$10,039.88
10
Milwaukee Area Technical College Media
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
September, 2009 Actual
Advertising Objectives:
Labor Day Ad
College Guide
Media Budget:
$10,262.05
Online
Out-of-Home
Print
MJS - Labor Day Ad
MJS - College & Career Guide
Radio
$4,440
$5,822.05
Television
Target Minority Media Percentage: 10-12% of media cost
E/A - Production & Marketing Services
Total Estimated Expenditure:
0%
$10,425
$20,687.05
Milwaukee Area Technical College Media
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
October, 2009 Estimate
Advertising Objectives:
Soft launch of new campaign
Media Budget:
$22,378.48
Online
Out-of-Home
Print
Business Journal
BizTimes Milwaukee
El Conquistador
Spanish Journal
$3,988.60
$2,719.50
$313.00
$357.38
Radio
10/26 - 11/7/09
$15,000.00
Television
Target Minority Media Percentage: 10-12% of media cost
E/A - Production & Marketing Services
Total Estimated Expenditure:
25%
$7,500.00
$29,878.48
10/15/2009
Milwaukee Area Technical College Media
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
November, 2009 Estimate
Advertising Objectives:
Soft launch of new campaign
Media Budget:
$3,539.88
Online
Out-of-Home
Print
Shepherd Express
El Conquistador
Spanish Journal
Milwaukee Times
Milwaukee Community Journal
$1,175.25
$313.00
$357.38
$848.75
$845.50
Radio
Television
Target Minority Media Percentage: 10-12% of media cost
E/A - Production & Marketing Services
TOTAL Expenditure:
67%
$6,500
$10,039.88
Milwaukee Area Technical College Media
EICHENBAUM / ASSOCIATES
219 North Milwaukee Street
Milwaukee, WI 53202
P: 414.225.0011 / F: 414.225.0022
MINORITY SPENDING REPOR
FY2010: July 2009 - June 2010
(Media amounts by month billed
AS OF 9/2/09
TOTAL MEDIA SPENDING (ALL TARGETS)
Month
July
August
September
October
November
December
January
February
March
April
May
June
Radio
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TV
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Print
$0.00
$0.00
$10,262.05
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Outdoor
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Other
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Placed
directly
through
Total Media
MATC
Placements
$0.00
$0.00
$0.00
$0.00
$0.00
$10,262.05
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
1
Total
$0.00
$0.00
$10,262.05
$0.00
$0.00
$0.00
$10,262.05
TOTAL MINORITY OWNED & TARGETED MEDIA SPENDING
Month
July
August
September
October
November
December
January
February
March
April
May
June
Total
Hispanic
Hispanic
Spending
Spending %
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
African
African
American
American
Spending
Spending %
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Hmong
Hmong
Spending
Spending %
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Minority
Spending
Min
Total
Spend
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL MINORITY SPENDING (OWNED VS. TARGETED)
Month
July
August
September
October
November
December
January
February
March
April
Hispanic
Hispanic
OWNED*
TARGETED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
African
African
American
American
OWNED*
TARGETED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Hmong
Hmong
OWNED*
TARGETED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Other
Vendors
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
2
May
June
Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
*May also be minority targeted.
Minority Spending by Radio Station
Month
July
August
September
October
November
December
January
February
March
April
May
June
Total
WJMR-FM
WKKV-FM
98.3 AA
100.7 AA
TARGETED TARGETED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
WMCS-AM
1290 AA
OWNED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
WLDB-FM
93.3 AA
OWNED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
WLUM-FM
102.1 AA
OWNED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
WNOV-AM
860 AA
OWNED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
WRR
WDDW-FM
Hispanic
Hisp
OWNED
TARG
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Minority Spending by Newspaper
Month
July
August
September
October
November
December
January
Spanish
El
Milwaukee
Journal
Conquistador Community
Milwaukee
Hispanic
Hispanic
Journal AA
Courier AA
OWNED
OWNED
OWNED
OWNED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Milwaukee
Just Good
WI Hmong
Times AA
News
Directory
OWNED
AA OWNED HM OWNED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
3
February
March
April
May
June
Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Minority Spending by Television
Month
July
August
September
October
November
December
January
February
March
April
May
June
Total
WVTV-TV
AA
TARGETED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
WYTU LP
Univision
Telemundo
Cable TV
Cable TV
Strive Media
Hisp.
Hisp.
Cable TV AA
TARGETED TARGETED
OWNED
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
One time
One
vendors AA
WBWT TV
One time
vendors Hisp.
vendo
Hisp.
Minority
OWNED
TARGETED TARGETED TARG
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Minority Spending - Other
Month
July
August
September
October
Other AfricanAmerican
vendors
$0.00
$0.00
$0.00
$0.00
Other
Hispanic
Other Hmong
Vendors
Vendors
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
4
November
December
January
Feburary
March
April
May
June
Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
5
Part II: PROCUREMENTS
Item 3: Snow Removal – District Wide
Background
The MATC Operations Department is requesting the following procurement as the District utilizes
contracted services for the removal and control of snow and ice at various District locations.
The requirements for this service were outlined in RFP 09-29 and provided with invitations to
submit bids to sixteen (16) potential firms known to have the capability to provide the required
equipment. A search was done for certified Emerging Business Enterprises to include in the
mailing and none were located and/or chose to declare themselves as such. Documents were
opened on September 28, 2009 at Noon with sic (6) response received. One response was
disqualified for not returning required documentation.
An evaluation committee rated the response based on the evaluation criteria indicated in the
document and the number indicated is the average from the evaluation committee based on the
criteria. Pricing is dependent on snow fall amount and salt used.
Burgress Snow and Ice Control
Winter Services
K & S Contractors, Inc.
Parking Lot Maintenance, Inc.
KEI, Inc.
Milwaukee, WI
Milwaukee, WI
West Allis, WI
Pewaukee, WI
Oak Creek, WI
36%
83%
66%
95%
87%
Responses were evaluated and the qualified response, as indicated in bold above, has met
specifications. There were no challenges to the specification document or the manner in which the
successful respondent was selected.
The term of this agreement is for (1) one year from award with the option to extend the agreement
upon mutual consent for (2) additional one (1) year periods.
Positive action by the board will result in the use of services to the firm indicated above.
Part II: PROCUREMENTS
Item 4: Mass Notification System (Phase II – Regional Campuses)
Performance Contract (Sustainability)
Background
Previously Johnson Controls, Inc. (JCI) successfully responded to RFP 07-25 (Downtown Campus
& selected District Wide initiatives) to provide performance contract services including design,
development, implementation and maintenance of building operation systems. Centered on
sustainability, included in the systems are HVAC, lighting and surveillance/security systems.
The procurement recommended for approval is for a performance contract to provide a mass
notification system for each of the 3 regional campuses similar to the one being completed at the
Downtown Campus. See attached agreement which addresses both the previously approved
Phase I (Downtown) and this proposed approval of Phase II (Oak Creek, Mequon and West Allis).
The fixed equipment portion for the regional campus work will be funded as part of the current
FY10 approved construction budget. Similarly, the moveable equipment portion for the regional
campus work will be funded as part of the current FY10 approved equipment budget. The total
cost for the regional campus work is $484,029.00 as detailed and shown below:
Oak Creek Campus
Fixed Equipment
Moveable Equipment
$ 63,225.00
$128,704.00
Mequon Campus
Fixed Equipment
Moveable Equipment
$ 38,092.00
$115,023.00
West Allis Campus
Fixed Equipment
Moveable Equipment
Johnson Controls, Inc.
Milwaukee, WI
$ 45,784.00
$ 93,200.00
__________
$484,028.00 (3 Campus Total)
Positive action by the Board on this item will authorize the issuance of a performance contract and
purchase orders in the amount shown, to the above indicated firm.
12
Johnson Controls, Inc.
Branch Office Address
MASS NOTIFICATION INSTALLATION
AGREEMENT
10201 Innovation Drive
Milwaukee, WI 53226
Telephone No. 414-259-2830
Customer: MATC
Address: 700 W. State Street
Milwaukee, WI 53233
Telephone Number: (414) 297-7874
Customer's Facility: Downtown Milwaukee Campus
Agreement No.
West Allis & Oak Creek Campuses
Effective Date:
Mequon Campus
Customer Representative and Contact Information Scott Hill
414-259-2830
Scope of Agreement. Customer has selected and herewith appoints Johnson Controls, Inc. (“JCI” or “Johnson Controls”) to provide the systems and perform the
services that are selected below. JCI will install the systems and perform the services at the Customer’s facility identified above (the “Premises”). Pursuant to
the terms and conditions of this Agreement, JCI will install or cause to be installed the systems selected below (herein referred to as the “Work” or the “System”)
and will provide monitoring, repair, inspection and/or response services as selected below (herein referred to as the “Services”). A complete list of equipment
included with each selected system is identified in Exhibit A “Schedule of Installed Equipment”. A separate list of equipment that is the subject of the Services to
be provided herein is attached hereto as Exhibit B “Services Schedule of Equipment”. This Fire/Security Installation and Services Agreement includes these
terms, the General Terms and Conditions and all other parts, exhibits, and schedules which together are incorporated herein and comprise the Agreement
Documents.
Type of System: (check all boxes that apply):
Access Control
Burglar/Intrusion
CCTV
Fire Alarm
Mass Notification
Services: (check all boxes that apply):
Basic Coverage (Scheduled Services)
Premium Coverage (Scheduled Service Visit and Repair)
Central Station
Monitoring
Central Station Monitoring with Open and Close
DECLINE ALL SERVICES
Extended Service Options if “Premium Coverage” is selected:
On-Site repair services will be provided at Customer’s facility during JCI’s normal business hours, unless one of the following options is selected:
24-5 Extended Service-JCI will provide on-site response 24 hours a day, 5 days a week (Monday thru Friday, except JCI holidays).
24-7 Extended Service-JCI will provide on-site response 24 hours a day, 7 days a week (including holidays).
Pricing and Payment Terms. Customer agrees to pay JCI for the Work performed and the Services provided as set forth below. For Services, JCI shall
invoice and Customer shall pay upon receipt of invoice and in advance of performance of the Services.
Term/Automatic Renewal. This Agreement is for an original term and shall begin on the Effective Date identified above (“Original Term”). The Work will
begin in March and the parties agree that the Work shall be deemed completed as of the date on which the System is installed and becomes operational. The
Services will begin upon completion of the Work. Unless terminated earlier as provided herein, this Agreement will automatically renew on a year-to-year basis
after the Original Term ends unless Customer or JCI gives the other written notice of non-renewal. The notice must be delivered at least thirty (30) days prior to
the expiration of the Original Term or any renewal year. Any price adjustments for renewal years are described in the General Terms and Conditions.
Entire Agreement. It is agreed and understood by the parties that this Agreement constitutes the entire agreement between the parties, and supersedes any
previous agreements or understandings. There are no agreements, understandings or covenants between the parties of any kind, express or implied, oral or
otherwise, pertaining to the Work, the System, or the Services hereunder that have not been set forth or specified herein. This Agreement may not be changed,
modified or varied except by a writing signed by an authorized representative from each party. This Agreement shall not become binding on JCI unless signed by
an authorized representative of JCI.
PAYMENT TERMS: The price to be paid by the Customer for the Work shall be $778,477for Phase I. Progress payments (including payment for materials
delivered to JCI and work performed on and off-site) shall be made to JCI as follows:
Phase I
Downtown with Project Development, Engineering, Management, Commissioning, & Warranty
First Payment Due: 40% (first month – March 2009) $311,391
Second Payment Due:
30% (second month) $233,543
Third Payment Due:
15% (third month) $116,772
Fourth Payment Due:
10% (fourth month) $77,848
Final Payment Due:
5% (fifth month) $38,924
The Customer will have the option to purchase Phase II of this Mass Notification system until July 31, 2009 for the Mequon, Oak Creek & West Allis campus at
the fixed price list below. The price to be paid by the Customer for the Work shall be $484,029 for Phase II. Progress payments (including payment for materials
delivered to JCI and work performed on and off-site) shall be made to JCI as follows:
Phase II Mequon, Oak Creek & West Allis
First Payment Due: 40% (first month – July 2009) $193,611
Second Payment Due: 30% (second month) $145,209
Third Payment Due: 15% (third month) $72,604
Fourth Payment Due: 10% (fourth month) $48,403
Final Payment Due: 5% (fifth month) $24,201
The following categorizes the equipment being installed as fixed or movable on the four campuses within the MATC district.
Downtown Campus
Fixed Equipment
$444,895
Moveable Equipment $238,894
Mequon Campus
Fixed Equipment
Moveable Equipment
Oak Creek Campus
Fixed Equipment
Moveable Equipment
West Allis Campus
Fixed Equipment
$45,784
Moveable Equipment $93,200
$63,225
$128,704
$38,092
$115,023
Final payment, constituting the entire unpaid balance for the Work, shall be made to JCI within 30 days after the Substantial Completion Date. Payments may be withheld
on account of any breach of this Agreement by JCI and claims by third parties (including JCI subcontractors and material suppliers), but only to the extent that written notice
has been provided to JCI and JCI has failed, within ten days of the date of receipt of such notice, to provide adequate security to protect Customer from any loss, cost, or
expense related to such claims.
JOHNSON CONTROLS, INC.
By Scott Hill
Date March 30, 2009
CUSTOMER: Milwaukee Area Technical College
By: _______________________ Date _________
Name:
Name:
Title: _Account Executive______________________
Title: ___________________________________
GENERAL TERMS AND CONDITIONS FOLLOW
GENERAL TERMS AND CONDITIONS
TERMS
DEFINITIONS
(a) COVERED EQUIPMENT means the equipment for which Services are to be provided under this Agreement. Covered Equipment is identified in the “Services Schedule of Equipment” attached to this Agreement as Exhibit B.
(b) EQUIPMENT FAILURE means the sudden and accidental failure of moving parts or electric or electronic components that are part of the Covered Equipment
and that are necessary for its operation.
(c) SCHEDULED SERVICE VISITS include labor required to perform inspections or provide preventive maintenance on Covered Equipment.
(d) SCHEDULED SERVICE MATERIALS include materials required to perform Scheduled Service Visits on Covered Equipment.
(e) REPAIR LABOR includes labor necessary to restore Covered Equipment to working condition following an Equipment Failure and excludes total equipment
replacement due to obsolescence or unavailability of parts.
(f) REPAIR MATERIALS includes materials necessary to restore Covered Equipment to working condition following an Equipment Failure and excludes total
equipment replacement due to obsolescence or unavailability of parts. At JCI’s option, Repair Materials may be new, used, or reconditioned. Repair Materials are
covered by the terms of the warranty set forth below.
SERVICE COVERAGE OPTIONS
(a) BASIC COVERAGE includes Scheduled Service Visits [annually, unless otherwise noted], plus Scheduled Service Materials if elsewhere noted in
this Agreement, for covered Equipment.
(b)
PREMIUM LEVEL COVERAGE includes BASIC COVERAGE as well as Repair Labor, plus Repair Material if elsewhere noted in this Agreement,
for covered Equipment.
(c)
EXTENDED SERVICE includes extended service for repairs and is available only if Customer has PREMIUM coverage. The price for Extended Service, if
chosen by Customer, is part of the total price Customer will pay.
i. Should a defect be found during an Extended Service visit that JCI is not responsible for under this Agreement, Customer agrees to pay JCI’s standard fee for
any services rendered.
ii. Should Repair Labor or Repair Materials be performed in periods beyond the Extended Service period, Customer agrees to pay JCI’s standard fee for any
services rendered beyond the Extended Service period.
CONDITIONS
1.
Access and Authorization to perform the Work and Services. Customer shall give JCI access to the Premises during regular business hours and at all other reasonable times for any reason
arising out of or in connection with JCI's rights or obligations under this Agreement. If access cannot be provided, JCI's obligations under this Agreement will be suspended until such access
to the Premises is provided. Suspension of JCI's duties for this reason will not cancel or suspend any of Customer's obligations under this Agreement. Any tools, documentation, or equipment
in the Premises for JCI's convenience in performing JCI's services shall remain JCI's property. JCI retains the right to remove such items at any time during the term, or upon termination of
this Agreement. If Customer desires the Work and/or Services to be rendered at a time other than normal business hours, any additional costs (e.g., overtime pay, etc.) will be paid for by
Customer at JCI's standard rates.
2.
Delay/Interruption. JCI assumes no liability for delay in the performance of Work and/or Services or interruption of the Work and/or Services due to strikes, riots, labor disputes, theft,
vandalism, riots, war, unavailability of parts, materials or supplies, floods, fires, acts of God, explosions or other casualties or any other cause beyond the control of JCI including interruptions
in telephone and/or internet service. JCI will not be required to supply the Work or perform the Services while interruption of the Work and/or Services due to any such cause shall continue.
3.
INDEMNIFICATION. EACH PARTY WILL BE RESPONSIBLE TO THE OTHER ONLY FOR SUCH INJURY, LOSS, OR DAMAGE TO THE EXTENT CAUSED BY THE
INTENTIONAL MISCONDUCT OR NEGILIGENT ACTS OR OMISSIONS OF SUCH PARTY. JCI AND CUSTOMER AGREE TO INDEMNIFY AND HOLD HARMLESS EACH
OTHER, INCLUDING THEIR OFFICERS, AGENTS, DIRECTORS, AND EMPLOYEES, FROM ANY AND ALL CLAIMS, DEMANDS, OR SUITS OF ANY KIND, INCLUDING ALL
LEGAL COSTS AND ATTORNEY’S FEES, RESULTING FROM THE INTENTIONAL MISCONDUCT OF THEIR EMPLOYEES OR ANY NEGLIGENT ACT OR OMISSION BY
THEIR EMPLOYEES OR AGENTS. THE OBLIGATIONS OF JCI AND CUSTOMER ARE FURTHER SUBJECT TO THE LIMITATION OF LIABILITY INCLUDED HEREIN.
4.
LIMITATION OF LIABILITY. NEITHER JCI NOR THE CUSTOMER WILL BE RESPONSIBLE TO THE OTHER FOR ANY SPECIAL, INDIRECT, OR
CONSEQUENTIAL DAMAGES. NEITHER PARTY WILL BE RESPONSIBLE TO THE OTHER FOR DAMAGE, LOSS, INJURY OR DELAY CAUSED BY
CONDITIONS THAT ARE BEYOND THE REASONABLE CONTROL, AND WITHOUT THE INTENTIONAL MISCONDUCT OR NEGLIGENCE, OF THAT
PARTY. SUCH CONDITIONS INCLUDE, BUT ARE NOT LIMITED TO: (A) ACTS OF GOD; (B) ACTS OF GOVERNMENT AGENCIES; (C) STRIKES; (D)
LABOR DISPUTES; (E) FIRE; (F) EXPLOSIONS OR CASUALTIES; (G) THEFTS; (H) VANDALISM; (I) RIOTS OR WAR; (J) TERRORISM; AND (J)
UNAVAILABLITY OF PARTS, MATERIALS, OR SUPPLIES. IN NO EVENT SHALL THE INDEMINIFICATION OBLIGATION EXCEED THE CONTRACT
AMOUNT OR THE AMOUNT OF INSURANCE REQUIRED BY THIS AGREEMENT, WHICHEVER IS GREATER. CUSTOMER UNDERSTANDS THAT JCI
IS NOT AN INSURER REGARDING THE WORK OR THE SERVICES. JCI SHALL NOT BE RESPONSIBLE FOR ANY DAMAGE OR LOSS THAT MAY
RESULT FROM FIRE SAFETY OR SECURITY EQUIPMENT THAT FAILS TO PERFORM PROPERLY OR FAILS TO PREVENT A CASUALTY OR LOSS.
5.
WARRANTY. JCI warrants that the Work provided and the Services performed shall be as specified herein and, if applicable, in accordance with the manufacturer's specifications. JCI
warrants that the Work and Services shall be free from defects in material and workmanship, not inherent in the quality required or permitted, for a period of one (1) year from the date the
Work is completed or the Services are performed. Upon written notice from Customer, JCI shall, at its option, repair or replace any defective Work or Services. These warranties do not
extend to any Work or Services that has been misused, altered or repaired by Customer or third parties without the supervision of and prior written approval of JCI, or if JCI serial numbers or
warranty decals have been removed or altered. Customer must provide prompt written notice to JCI of any failure of a System. All replaced Systems or parts become JCI's property. This
warranty is not assignable. If JCI installs a System under this Agreement, and that System, or any part thereof is covered by a warranty from the manufacturer, JCI will transfer the benefits of
that manufacturer's warranty to Customer, if (i) permitted pursuant to the terms of the warranty, and (ii) this Agreement with Customer terminates before the System manufacturer's warranty
expires. JCI MAKES NO OTHER REPRESENTATIONS OR WARRANTIES - EITHER EXPRESS OR IMPLIED - AS TO ANY MATTER WHATSOEVER, INCLUDING,
BUT NOT LIMITED TO, THE CONDITION OF THE SYSTEM, ITS MERCHANTABILITY, OR FITNESS FOR ANY PARTICULAR PURPOSE AND ALL OTHER
WARRANTIES ARE SPECIFICALLY EXCLUDED.
6.
Service Provider. Customer acknowledges and agrees that except to the extent JCI may perform Work, JCI shall be considered a service provider and not a merchant or a vendor of goods.
7.
Permits and taxes. Customer agrees to obtain all licenses and permits and to pay all taxes, fines and assessments, including sales taxes associated with the Work and/or Services.
8.
Increase in Taxes or Utility Charges. All prices/charges set forth herein are based upon existing taxes and utility charges, and Customer agrees to pay any additional or increased taxes or
utility charges imposed by a utility or government agency relating to the Work (including the System) or the Services. JCI reserves the right to have the telephone company bill Customer
directly for any telephone charges necessary to provide the Services
9.
Initial Equipment Inspection JCI will inspect the Covered Equipment within 45 days of the date of this Agreement or as seasonal or operational conditions permit. JCI will advise
Customer if JCI finds any Covered Equipment not in working order or in need of repair. With the Customer's approval, JCI will perform the work necessary to put the Covered Equipment in
proper working condition subject to the terms and conditions of this Agreement. This work will be done at JCI's standard fee for parts and labor in effect at that time. If the Customer does
not want JCI to do the work identified by JCI, or if Customer does not have the work done, the equipment will be removed from the list of Covered Equipment and the price of this Agreement
will then be adjusted.
10.
System Tampering. Customer agrees not to tamper with, alter, adjust, add to, disturb, injure or remove or otherwise interfere with an installed System (including any software), nor to permit
the same to be done, and Customer shall be responsible for the System during the term of this Agreement. It is further agreed that the System shall remain in the same location as installed and
any removal or disturbance thereof (resulting from painting, altering, or remodeling fixtures or any changes whatsoever) necessitating any work by way of repair, relocation or otherwise, shall
be paid for by Customer in accordance with standard JCI prices in addition to all other charges mentioned herein.
11.
Central Station Service. If central station monitoring services are provided, Customer agrees to furnish JCI with a list of the names, titles, residence addresses and phone numbers of all
persons authorized to enter the Premises during regularly scheduled closed periods. If JCI’s Services include “Central Station Monitoring Services with Open and Close”, Customer also
agrees to furnish JCI with Customer-authorized daily and holiday opening and closing schedules.
12.
Customer Obligations and Commitments to JCI. Customer shall (i) carefully and properly set the System each night or at such other time as Customer shall close the Premises; (ii)
carefully and properly test the System prior to each closed period; (iii) operate the System according to the manufacturer's and/or JCI's recommendations; (iv) keep accurate and current work
logs and information on the System as recommended by the manufacturer; (v) provide an adequate environment for the System as recommended by the manufacturer or as recommended by
JCI; (vi) notify JCI immediately of any claimed inadequacy in, or failure of, the System or other condition affecting the operation of the System; and (vii) Customer agrees to furnish any
necessary 110 volt a.c. power and electrical outlets at its expense. Customer acknowledges that its failure to meet these obligations will relieve JCI of any responsibility for any System
breakdown, or any necessary repair or replacement of any equipment. Customer agrees: (i) to repair, service and/or to assure the operation of any other property, system or device of
Customer, or of others, to which the System may be attached or connected; (ii) to refrain from causing false alarms, and to pay, or reimburse JCI for payment of any fine, penalty, or fee paid
by JCI or assessed against JCI by any governmental or municipal agency; and (iii) that all alarm valves, gate valves, tanks, pumps, compressors, inspector test connections, or other elements
of any sprinkler system, now or hereinafter installed, are or will be corrected at Customer's expense so as to be acceptable to the insurance carrier, fire rating bureau or agency or other
authorities having jurisdiction when equipped with JCI's signaling devices.
13.
Alarm Dispatches. JCI, upon receipt of an alarm or other signal from the Premises, shall make reasonable effort to transmit the signal to the appropriate police, fire department or other
emergency response agency having jurisdiction, unless there is reason to believe that an emergency condition does not exist; and JCI shall make a reasonable effort to notify Customer or its
designated representative by telephone, unless instructed to do otherwise by Customer in writing. JCI, upon receipt of an industrial process signal from the Premises, shall take reasonable
steps to notify the Customer's representative pursuant to the Customer's written instructions. Customer acknowledges that if the signals transmitted from the Premises will be monitored in a
monitoring facility not operated by JCI, the personnel in such monitoring facilities are not the agents of JCI, nor does JCI assume any responsibility for the manner in which such signals are
monitored or the response to such signal.
14.
Communications Media. Customer acknowledges that the System transmits signals over standard telephone lines and/or the internet and that these modes of transmission may be interrupted,
circumvented or compromised, in which case no signal can be transmitted from Customer's premises (the "Premises") to the monitoring facility. Customer understands that to allow the
monitoring facility to be aware of such a condition, additional or alternative protection can be installed, such as line security devices, at Customer's cost and expense and for transmission via
telephone line only. Customer acknowledges it is aware that line security devices are available and, unless expressly identified in the Schedule of Equipment, has declined to purchase such
devices. Customer further acknowledges that such additional protection is not available for internet transmission under this Agreement.
15.
Unnecessary Alarms and Service Calls. At JCI's option, an additional fee may be charged for any false alarm or unnecessary service run caused by Customer. In addition, if JCI or
Customer is assessed any fine or penalty by any municipality as a result of such false alarm, Customer shall be responsible for the full amount of that charge.
16.
Inspection, Test and Repair. Customer hereby authorizes JCI to make required inspections, tests and repairs to the System. JCI will provide notice to the Customer of such necessary
inspections, tests and repair and shall thereafter endeavor to perform such tasks as soon as is reasonably possible. Customer understands and agrees that JCI's obligation to repair the System
relates solely to the System specified under this Agreement and that JCI is not obligated to test, inspect or repair or otherwise ensure the operation of devices or systems of others to which JCI
Systems may be attached. In the event JCI is asked and thereafter consents in writing to accept responsibility to provide service on an existing Customer system, JCI will first conduct a
preliminary inspection of such system. Customer agrees to pay for any necessary changes recommended by JCI to be made to the system prior to JCI’s commencement of the additional
services for such system.
17.
System Damage. Should any part of the System be damaged by fire, water, acts of God, attempted or actual unauthorized repair service, misuse, abuse or modification, or any other cause
beyond the control of JCI, any repairs or replacement shall be paid for by Customer. In no event shall JCI be responsible to Customer or any third party for any damage or loss to any real or
personal property arising out of JCI'S obligation to repair or service the System.
18.
Exclusions - JCI's services under this Agreement do not include:
a)
supplies, accessories, or any items normally consumed during the use of Covered Equipment, such as ribbons, bulbs and paper;
b)
calls resulting from lack of operator-level preventive maintenance, site related problems, or operator error;
c)
service calls due to failure resulting from acts of God, abuse or misuse of equipment, or alterations, modifications, or repair to equipment not performed or provided by JCI;
d)
the furnishing of materials and supplies for painting or refinishing equipment;
e)
electrical work to the Customer's facility necessary because of equipment;
f)
service calls resulting from attachments made to Covered Equipment or other equipment not covered by this Agreement;
g)
the repair or replacement of the following if not normally replaced or maintained on a scheduled basis: wire in conduit or the like, buried cable/transmission lines;
h)
service calls resulting from the effects of erosion, corrosion, acid cleaning, or damage from unexpected or especially severe freezing weather that is beyond what is prevented by JCI's
normal maintenance;
i)
work caused by any operation of, adjustments to, or repair to, Covered Equipment by others not authorized in advance by JCI;
j)
work caused by the negligence of others, including but not limited to equipment operators and water treatment companies; and
k)
service calls due to failures caused by improper environmental conditions affecting equipment or electrical power fluctuations, if due to conditions beyond JCI's control, and service
calls required because JCI had previously been denied access to the equipment.
Default, Suspension, Termination. In the event that Customer fails to comply with any of the terms of this Agreement or in the event Customer wrongfully terminates this Agreement
(events constituting a “Default” for purposes of this Agreement), any remaining unpaid amounts owing hereunder are immediately due and payable within 30 days from the date of such
Default. In the event of a Customer Default, JCI shall have the right to exercise any one or more of the following remedies: (i) to sue for and recover all monies owing and other payments
then accrued, or thereafter accruing or declared to be due and payable; (ii) to terminate this Agreement; or (iii) to pursue any other remedy at law or in equity. Any terms of this Agreement
which by their nature extend beyond the Agreement termination remain in effect until fulfilled, and apply to the respective successors and assignees of Customer. All such remedies are
cumulative, and may be exercised concurrently or separately. Customer shall be liable for all fees, costs or expenses JCI may incur in connection with the enforcement of any of its remedies
herein, including without limitation, reasonable attorney fees, collection agency fees or court costs incurred by JCI. This Agreement may be terminated or suspended at the convenience of
JCI without liability or penalty by delivering to Customer written notice of such termination or suspension ten (10) days prior to the effective date of such termination or suspension.
19.
20.
Cancellation of Central Station Monitoring Services. The “Central Station Monitoring” or “Central Station Monitoring with Open or Close” Services may be immediately canceled by
either party in the event JCI's central station, connecting wires, or System within the Premises are destroyed by fire, or other catastrophe, or where the Premises are so substantially damaged
that it is impractical to continue Services.
21.
Changes
a.
Changes to Scope of Work. Customer acknowledges and agrees that JCI developed the prices set forth herein in accordance with plans and specifications provided by the Customer or
the Customer’s contractor. In the event that any authority having jurisdiction over the Premises requires an alteration to the design of the system that increases or decreases the coverage
requirements, JCI reserves the right to increase or decrease the price and/or scope of the work accordingly. Notwithstanding anything herein to the contrary, this provision will apply to any
Planned Service Agreement or any other agreement governing the delivery of services by JCI to the Customer arising from or associated with the installation of the system pursuant to this
Agreement.
b.
Changes to Customer Equipment. The Customer retains the right to make changes or alterations to its equipment, provided that if, in JCI’s sole opinion, such changes or alterations
substantially affect JCI’s Services or obligations herein, JCI shall have the right to make appropriate changes to the scope or price of this Agreement or to both. Customer shall pay for all
changes, including any increase in the Services Price, which result from any Customer directed alteration, remodeling, repair or other change to the Premises.
22.
Renewal Price Adjustment JCI will provide Customer with notice of any adjustments in the Total Price for Services applicable to a renewal period no later than forty-five (45) days prior to
the commencement of that renewal period. Unless the Customer terminates the Agreement as provided in the Term/Automatic Renewal paragraph of this Agreement, the adjusted price shall
be the price for the renewal period.
23.
Hazardous Materials.
a.
Asbestos-Containing Substances: Neither Customer nor JCI desires to or is licensed to undertake direct obligations relating to the identification, abatement, cleanup, control, removal
or disposal of asbestos-containing Substances (“ACM”). Consistent with applicable laws, Customer shall supply JCI with any information in its possession relating to the presence of ACM at
any of its facilities where JCI undertakes any Work or Services that may result in the disturbance of ACM. It is JCI’s policy to seek certification for facilities constructed prior to 1982 that no
ACM is present, and Customer shall provide such certification for buildings it owns, or aid JCI in receiving such certification from facility Customers in the case of buildings that it does not
own, if JCI will undertake Work or Services in the facility that could disturb ACM. If either Customer or JCI becomes aware of or suspects the presence of ACM that may be disturbed by
JCI’s Work or Services, it shall immediately stop the Work or Services in the affected area and notify the other’s contacts. As between Customer and JCI, Customer shall be responsible at its
sole expense for addressing the potential for or the presence of ACM in conformance with all applicable laws and addressing the impact of its disturbance before JCI continues with its Work
or Services, unless JCI had actual knowledge that ACM was present and acted in disregard of that knowledge, in which case (i) JCI shall be responsible at is sole expense for remediating
areas impacted by the disturbance of the ACM, and (ii) Customer shall resume its responsibilities for the ACM after JCI’s remediation has been completed.
b.
Other Hazardous Substances: For other Hazardous Substances that may be otherwise present at its facilities (“Non-JCI Hazardous Substances”), Customer shall supply JCI with any
information in its possession relating to the presence of such Substances if their presence may affect JCI’s performance of the Work or Services. If either Customer or JCI becomes aware of
or suspects the presence of Non-JCI Hazardous Substances that may interfere with JCI’s Work or Services, it shall immediately stop the Work or Services in the affected area and notify the
other’s contacts. As between Customer and JCI, Customer shall be responsible at its sole expense for removing and disposing of Non-JCI Hazardous Substances from it facilities and the
remediation of any areas impacted by the release of the Non-JCI Hazardous Substances, unless JCI had actual knowledge that Non-JCI Hazardous Substances were present and acted in
disregard of that knowledge, in which case (i) JCI shall be responsible at its sole expense for the remediation of any areas impacted by its release of such Hazardous Substances, and (ii)
Customer shall remain responsible at its sole expense for the removal of Hazardous Substances that have not been released and for releases not resulting from JCI’s performance of the Work
or Services.
24.
JCI's Employees. Customer acknowledges that JCI's employees are a valuable asset to JCI. Customer agrees to pay JCI an amount equal to twelve (12) months of salary for each JCI
employee who worked at Customer's facility who is then hired by Customer at any time during the term of this Agreement and for sixty (60) days thereafter. In addition, Customer agrees to
reimburse JCI for all costs associated with any training JCI provided to such employees during the three years before the date Customer hires such employees.
25.
Assignment. and Subcontracting This Agreement may not be assigned by Customer. JCI shall have the right to assign this Agreement to any other person, firm or corporation without the
consent of Customer. JCI shall also have the right, in its sole discretion and upon written notice to Customer, to subcontract any Work and/or Services, including, installation, monitoring,
repair or other services which it may be required to perform herein. Customer acknowledges that this Agreement, and particularly those paragraphs relating to JCI ‘s limitation of liability,
damages, and indemnification, inure to the benefit of and are applicable to any assignees and or subcontractors of JCI, and that they bind Customer with respect to said assignees or
subcontractors with the same force and effect as they bind Customer to JCI.
26.
Applicable law/Severability. This Agreement shall be governed by the laws of the State where the Customer’s Premises is located. In case one or more of the provision contained in the
Agreement Document should be found to be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions contained herein and therein
shall not in any way be affected or impaired thereby.
27.
Notices; Limitation on Lawsuits; Jury Trial. Unless otherwise indicated, all notices must be in writing by personal delivery, mail, or facsimile transmission at the respective addresses of
JCI and Customer set forth in this Agreement. CUSTOMER MUST BRING ANY CLAIM AGAINST JCI WITHIN ONE (1) YEAR AFTER THE CLAIM AROSE. IF CUSTOMER DOES
NOT, CUSTOMER WILL HAVE IRREVOCABLY WAIVED ITS RIGHT TO SUE JCI AND/OR INSTITUTE OTHER PROCEEDINGS, AND JCI SHALL HAVE NO LIABILITY TO
CUSTOMER FOR SUCH CLAIM. TIME IS OF THE ESSENCE RELATIVE TO CUSTOMER PURSUING ANY SUCH CLAIM. THE PROVISIONS OF THIS AGREEMENT WHICH
APPLY TO ANY CLAIM SHALL REMAIN IN EFFECT EVEN AFTER THE AGREEMENT IS TERMINATED. JCI AND CUSTOMER EACH WAIVE THEIR RIGHT TO A
JURY TRIAL.
EXHIBIT A - SCHEDULE OF INSTALLED EQUIPMENT
Oak Creek Campus
•
•
•
•
•
•
Provide Remote IBS Command Station c/o: workstation with monitor, keyboard and desktop microphone
LAN drop connection at IBS
Provide and install Roof Mounted Speaker Cluster with Mast
Provide and install (164) speaker/strobe units
Provide and install (3) amplifier/power supply panels
Freight and sales taxes.
The following is NOT included is the Oak Creek Campus scope:
• Premium time.
Mequon Campus
•
•
•
•
•
•
Provide Remote IBS Command Station c/o: workstation with monitor, keyboard and desktop microphone
LAN drop connection at IBS
Provide and install Roof Mounted Speaker Cluster with Mast
Provide and install (78) speaker/strobe units
Provide and install (2) amplifier/power supply panels.
Freight and sales taxes.
The following is NOT included is the Mequon Campus scope:
• Premium time.
West Allis Campus
•
•
•
•
•
•
Provide Remote IBS Command Station c/o: workstation with monitor, keyboard and desktop microphone
LAN drop connection at IBS
Provide and install (5) outdoor horn/speakers
Provide and install (84) speaker/strobe units
Provide and install (2) amplifier/power supply panels
Freight and sales taxes.
The following is NOT included is the West Allis Campus scope:
• Premium time.
Downtown Campus
•
•
•
•
•
•
Provide Master IBS Command Station c/o: server with monitor, keyboard and desktop microphone
LAN drop connection at IBS
Provide and install (400) speaker/strobe units
Provide and install (8) amplifier/power supply panels
Provide install (8) outdoor horn/speakers
Freight and sales taxes.
The following is NOT included is the Downtown Campus scope:
• Premium time.
Part II: PROCUREMENTS
Item 5: Bookstore Point of Sale System
Background
The MATC Bookstore has requested the purchase of an integrated computer system that includes
point-of sale cash registers, textbook management software and general retail systems
management software. A new system will replace a ten year old system that is not meeting
functional needs. The POS system will enable the Bookstores to improve current services such as
fulfillment, used book and book buy back and support new ones such as a text rental program and
expanded e-commerce.
The vendor recommended for this purchase is an industry leader and is MATC’s primary source of
used books.
This procurement is being deemed as a sole source procurement. The vendor indicated owns the
only system that will allow us to do e-commerce and a rental program within our current bookstore
infrastructure. This firm also has the best buyback functions which net more money to our
students.
The amount indicated below is for the hardware/software for the system. This amount will be taken
out of our commission rates received from the vendor. The out of pocket expenses for MATC are
approximately $4,000 which will be for implementation, training, etc.
Missouri Book Services (MBS)
Columbia, MO
$129,400.00
Positive action by the Board on this item will authorize the issuance of a purchase order to the
above indicated firm.
13
Part II: PROCUREMENTS
Item 6: Digital Signage Displays
Background
The District Signage Committee has requested a purchase from the vendor indicated below for
digital signage displays (primarily interior). These displays are 42” LCD monitors. This
procurement is for the Downtown campus location.
This procurement is being made as a cooperative purchase, utilizing a contract that was awarded
to the vendor indicated through Western States Contracting Alliance (WSCA.). The WTCS state
office has approved the use of their contracts.
Now Micro, Inc.
St. Paul, MN
$44,223.00
Positive action by the Board on this item will authorize the issuance of a purchase order to the
above indicated firm.
14
Part II: PROCUREMENTS
Item 7: On-line Tutoring (RN Program)
Background
Health Occupations has requested the following procurement which is an annual blanket order
issued to cover on-line tutoring for the RN program. The funds for this service is covered in Fund 5
– paid for by the students.
Assessment Technologies
Stillwater, KS
$70,000.00
Positive action by the Board on this item will authorize the issuance of a purchase order to the
above indicated firm.
15
Part III: CONTRACTS FOR SERVICES
Item 1: 2007-2008 RENOVATION AND REMODELING
Oak Creek Cooling Season HVAC Reheat Supply System
Performance Contract (Sustainability)
Background
Previously Johnson Controls, Inc. (JCI) successfully responded to RFP 07-18 (Oak Creek
Campus) to provide performance contract services including design, development, implementation
and maintenance of building operation systems. Centered on sustainability, included in the
systems are HVAC, lighting and surveillance/security systems.
This procurement recommended for approval is for a performance contract for HVAC system
improvements in the A-Wing of the Oak Creek Campus. Traditionally spaces requiring large
exhaust air quantities tend to be overcooled during the cooling season. The historical solution has
been to provide hot water heating booster coils in the supply air stream to avoid overcooling these
spaces. To provide hot water for heating purposes requires the large campus boilers to be run the
entire cooling system with minimal load (only the booster coils). This is no longer an acceptable
practice as vast amounts of energy are consumed to hold the boiler systems in a ready mode for
only periodic use of the energy. As such the administration and staff have been working with
Johnson Controls to develop and strategy to address this condition. The solution will likely involve
variable flow refrigerant systems that capture excess generated heat from equipment, lighting, etc.
and/or other smaller incremental systems that can provide the lesser hot water heating requirement
to the isolated areas of need during the cooling season. The total cost will be $289,300.00 as
shown below.
JCI h as worked with staff to develop the definitive contract requirements recommended for
approval with as follows:
Johnson Controls, Inc.
Milwaukee, WI
$289,300.00
Positive action by the Board on this item will authorize the issuance of a contract in the amount
shown above to the vendor indicated.
16
Part IV: CONSTRUCTION
Item 1: 2008-2009 RENOVATION AND REMODELING
Oak Creek Campus A-Wing Fascia and Gutter Improvements
Background Information
Previously, the Board approved lists of renovation and remodeling capital projects for budget
year 2008-2009. The projects and funding plan were also approved as part of the FY09 Fiscal
Year Budget approvals. During late summer of this year, emergency measures were taken to
temporarily mitigate water leaks from the aged and deteriorating fascia / gutter system of the
south side of the A-Wing at the Oak Creek Campus (location of the main entry). Among the
areas threatened by leaks were the main Administrative Office Complex on the upper level and
the cafeteria on the lower level, including the new Grab & Go facility. Following application of
the temporary emergency measures, it was determined that more permanent improvements
should be implemented as soon as possible. Funds were reallocated accordingly within the
FY09 funding program and bid documents were developed.
The contract recommended for approval below is for a single prime contract that pertains to the
general construction for the previously mentioned areas on the Oak Creek Campus.
Bid documents for the aforementioned work were prepared in accordance with Board policies
and State regulations, and advertisements were placed in the Daily Reporter, the Milwaukee
Courier / Star and the Spanish Journal. The bids were opened on October 15, 2009 with the
following results:
GENERAL CONSTRUCTION WORK (Comprehensive Single Prime)
Carlson Racine Roofing & Sheet Metal, Inc., Racine, WI
SRS Roofing & Sheet Metal, Inc., Waterford, WI
Titan Building Company, Inc., New Berlin, WI
$
$
$
54.074.00
29,460.00*
51,900.00
Proposals were evaluated, and the low qualified bid, as indicated by the asterisk, has met
specifications. There were no challenges to the bid document or the manner in which the
successful bidder was selected.
Positive action by the Board on this item will authorize the issuance of a contract in the amount
shown to the firm indicated by the asterisk.
18
Part IV: CONSTRUCTION
Item 2: 2007/8 & 2008/9 RENOVATION AND REMODELING
Accessibility Improvements; Oak Creek Campus
Background
Previously the Board approved lists of renovation and remodeling capital projects for budget years
2008 & 2009. The projects and funding plan were also approved as part of the respective Fiscal
Year Budget approvals. WTCSB approval has also been obtained for these projects.
The contract recommended for approval below is a single prime contract that pertains to the
General Construction work for accessibility improvements for the Oak Creek Campus. The
improvements are required due to more stringent federal regulations and enforcement. Similar
projects of varying scope have been implemented for the Mequon, Downtown and West Allis
Campuses under separate procurements.
Bid documents for the aforementioned work were prepared in accordance with Board policies and
State regulations and advertisements were placed in the Daily Reporter, the Milwaukee
Courier/Star and the Spanish Journal. The bids were opened on October 13, 2009 with the
following results which includes the Base Bid only:
GENERAL CONSTRUCTION WORK (Comprehensive Single Prime)
Absolute Construction Enterprises, Inc.
Racine, WI
Creative Constructors LLC
Menomonee Falls, WI
Grunau Company, Inc.
Oak Creek, WI
KPH Construction Corporation
Milwaukee, WI
Titan Building Company, Inc.
New Berlin, WI
Triad Construction, Inc.
West Allis, WI
VJS Construction Services
Pewaukee, WI
Willkomm Enterprises, LLC
Union Grove, WI
$36,777.00 *
$41,300.00
$46,500.00
$49,038.00
$44,700.00
$42,845.00
$55,900.00
$57,000.00
Proposals were evaluated and the low qualified bid, as indicated by the asterisk, has met
specifications. There were no challenges to the bid document or the manner in which the
successful bidder was selected.
Positive action by the Board on this item will authorize the issuance of a contract in the amount
shown to the firm indicated by the asterisk.
19
Attachment FPO – 6
$1,500,000.00
Milwaukee Area Technical College District, Wisconsin
General Obligation Promissory Notes, Series 2009-2010C
RESOLUTION AUTHORIZING THE SALE OF $1,500,000.00
GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2009-2010C
Resolution F0142-10-09
WHEREAS, pursuant to Section 67.12(12) of the Wisconsin Statutes, as amended
(the “Act”), the Milwaukee Area Technical College District, Wisconsin (the “District”), is
authorized to issue notes of the District for the public purpose of financing $1,500,000.00
building remodeling and improvement projects, consisting of projects included in the
District's 2009-2010 building remodeling and improvement program (the public purpose
project described above are hereafter referred to as the “Public Purposes”); and
WHEREAS, on September 22, 2009, the District authorized the issuance of
$1,500,000.00 General Obligation Promissory Notes, Series 2009-2010C (the “Notes”), for
the Public Purposes; and
WHEREAS, the District has prepared and distributed a Preliminary Official
Statement (the “Preliminary Official Statement”) dated October ___, 2009 describing the
Notes and the security therefor; and
WHEREAS, the District has examined proposed documentation for the Notes
(collectively, the “Note Documents”), as follows:
(a)
a Note Purchase Agreement (the “Note Purchase Agreement”) to be
entered into between the District and Robert W. Baird & Co. Incorporated, providing
for the sale of the Notes; and
(b)
the Preliminary Official Statement.
WHEREAS, it is now expedient and necessary for the District to issue its general
obligation promissory notes in the amount of $1,500,000.00 for the Public Purposes;
NOW, THEREFORE, the District hereby resolves as follows:
Section 1. Definitions. The following terms shall have the following meanings in this
Resolution unless the text expressly or by implication requires otherwise:
“Act” shall mean Section 67.12(12) of the Wisconsin Statutes;
“Code” shall mean the Internal Revenue Code of 1986, as amended;
“Continuing Disclosure Agreement” shall mean the Continuing Disclosure
Agreement, executed and delivered by the Issuer, dated November 16, 2009 (the
“Continuing Disclosure Agreement”), delivered by the District for the purpose of complying
with the requirements of Rule 15c2-12 promulgated by the Securities and Exchange
Commission under the Securities Exchange Act of 1934, as amended;
“Dated Date” shall mean November 16, 2009;
“Debt Service Fund” shall mean the Debt Service Fund of the District, which shall be
the “special redemption fund” as such term is defined in the Act;
“District” shall mean the Milwaukee Area Technical College District, Wisconsin;
“Fiscal Agent” shall mean the Treasurer of the District;
“Governing Body” shall mean the Board of the District, or such other body as may
hereafter be the chief legislative body of the District;
“Initial Resolution” shall mean “Resolution Authorizing the Issuance of
$1,500,000.00 General Obligation Promissory Notes, Series 2009-2010C of Milwaukee
Area Technical College District, Wisconsin,” adopted by the Governing Body on September
22, 2009;
“Note Registrar” means the Secretary of the District;
“Notes” shall mean the $1,500,000.00 General Obligation Promissory Notes, Series
2009-2010C, of the District;
“Public Purposes” shall mean, the public purpose of financing building remodeling
and improvement projects, consisting of projects included in the District's 2009-2010
building remodeling and improvement program;
“Purchase Price” shall mean $___________ ($1,500,000.00 par amount of Notes,
plus premium of $_________, less underwriter's discount of $_______, less publishing
costs of $500.00), plus accrued interest, if any, from the Dated Date to the date of delivery
of the Notes;
“Record Date” shall mean the close of business on the fifteenth day of the calendar
month next preceding any principal or interest payment date;
“Securities Depository” means The Depository Trust Company, New York, New
York, or its nominee; and
“Underwriter” means Robert W. Baird & Co. Incorporated, Milwaukee, Wisconsin.
2
Section 2. Authorization of the Notes. For the purpose of financing the Public
Purposes, there shall be borrowed on the full faith and credit of the District the sum of
$1,500,000.00; and fully registered general obligation promissory notes of the District are
authorized to be issued in evidence thereof.
Section 3. Sale of the Notes. To evidence such indebtedness, the Chairperson and
the Secretary of the District are hereby authorized, empowered and directed to make,
execute, issue and sell to the Underwriter for, on behalf of and in the name of the District,
general obligation promissory notes in the aggregate principal amount of One Million Five
Hundred Thousand Dollars ($1,500,000.00) for the Purchase Price, plus accrued interest
to the date of delivery.
Section 4. Terms of the Notes. The Notes shall be designated “General Obligation
Promissory Notes, Series 2009-2010C”; shall be dated the Dated Date; shall be numbered
one and upward; shall bear interest as shown on the Maturity Schedule below; shall be
issued in denominations of $5,000 or any integral multiple thereof; and shall mature on the
dates and in the amounts as set forth below. Interest on the Notes shall accrue from the
Interest Accrual Date and shall be payable semi-annually on June 1 and December 1 of
each year, commencing on June 1, 2010.
MATURITY SCHEDULE
Maturity
Date
Principal
Amount
June 1, 2011
June 1, 2012
June 1, 2013
June 1, 2014
$350,000.00
$500,000.00
$500,000.00
$150,000.00
Interest
Rate
The Notes shall not be subject to call and prior redemption.
Section 5. Form, Execution, Registration and Payment of the Notes. The Notes
shall be issued as registered obligations in substantially the form attached hereto as
Exhibit A and incorporated herein by this reference.
The Notes shall be executed in the name of the District by the manual signatures of
the Chairperson and the Secretary, and may be sealed with its official or corporate seal, if
any.
The principal of, premium, if any, and interest on the Notes shall be paid by the
Fiscal Agent.
Both the principal of and interest on the Notes shall be payable in lawful money of
the United States of America by the Fiscal Agent. Payment of principal of the final maturity
on the Notes will be payable upon presentation and surrender of the Notes to the Fiscal
Agent. Payment of principal on the Notes (except the final maturity) and each installment
3
of interest shall be made to the registered owner of each Note who shall appear on the
registration books of the District, maintained by the Note Registrar, on the Record Date and
shall be paid by check or draft of the Fiscal Agent and mailed to such registered owner at
the address appearing on such registration books or at such other address may be
furnished in writing to such registered owner to the Note Registrar.
Section 6. Note Proceeds. The sale proceeds of the Notes (exclusive of accrued
interest, printing distribution and filing fees, and any premium received) shall, forthwith
upon receipt, be placed in and kept by the District Treasurer as a separate fund to be
known as the Promissory Notes, Series 2009-2010C, Borrowed Money Fund (hereinafter
referred to as the “Borrowed Money Fund”). Moneys in the Borrowed Money Fund shall be
used solely for the purposes for which borrowed or for transfer to the Debt Service Fund as
provided by law.
Section 7. Tax Levy. In order to provide for the collection of a direct annual tax
sufficient in amount to pay and for the express purpose of paying the interest on the Notes
as it falls due and also to pay and discharge the principal thereof at maturity, there is
hereby levied upon all of the taxable property in the District, in addition to all other taxes, a
nonrepealable, direct, annual tax in an amount sufficient for that purpose. This tax shall be
from year to year carried into the tax roll of the District and collected in addition to all other
taxes and in the same manner and at the same time. Said tax is to be for the following
years and in the following minimum amounts:
Amount of Tax
Year of Levy
2009
2010
2011
2012
2013
$__________
$__________
$__________
$__________
$__________
The District shall be and continue without power to repeal such levy or obstruct the
collection of said tax until all such payments have been made or provided for. After the
issuance of the Notes, said tax shall be carried into the tax rolls of the District and collected
as other taxes are collected, provided that the amount of tax carried into said tax rolls with
respect to the Notes may be reduced by the amount of any surplus money in the Debt
Service Fund created pursuant to Section 8 below.
If there shall be insufficient funds from the tax levy to pay the principal of or interest
on the Notes when due, the said principal or interest shall be paid from other funds of the
District on hand, said amounts to be returned when said taxes have been collected.
There be and there hereby is appropriated from taxes levied by the District in
anticipation of the issuance of the Notes and other funds of the District on hand a sum
sufficient to be deposited in the Debt Service Fund to meet payments with respect to debt
service due on June 1, 2010. The tax herein levied for the year 2009 shall be abated by
4
the amount appropriated by this paragraph and deposited in the Debt Service Fund.
Section 8. Debt Service Fund. Within the debt service fund previously established
within the treasury of the District, there be and there hereby is established a separate and
distinct fund designated as the “Debt Service Fund for $1,500,000.00 General Obligation
Promissory Notes, Series 2009-2010C, dated November 16, 2009” (the “Debt Service
Fund”), and such fund shall be maintained until the indebtedness evidenced by the Notes
is fully paid or otherwise extinguished. The District Treasurer shall deposit in such Debt
Service Fund (i) all accrued interest received by the District at the time of delivery of and
payment for the Notes; (ii) the taxes herein levied for the specific purpose of meeting
principal of and interest on the Notes when due; (iii) such other sums as may be necessary
at any time to pay principal of and interest on the Notes when due; (iv) any premium which
may be received by the District above the par value of the Notes and accrued interest
thereon; (v) surplus moneys in the Borrowed Money Fund for the Notes; and (vi) such
further deposits as may be required by Section 67.11 of the Wisconsin Statutes.
No money shall be withdrawn from the Debt Service Fund and appropriated for any
purpose other than the payment of principal of and interest on the Notes until all such
principal and interest has been paid in full and canceled; provided (i) the funds to provide
for each payment of principal of and interest on the Notes prior to the scheduled receipt of
taxes from the next succeeding tax collection may be invested in direct obligations of the
United States of America maturing in time to make such payments when they are due or in
other investments permitted by law; and (ii) any funds over and above the amount of such
principal and interest payments on the Notes may be used to reduce the next succeeding
tax levy, or may, at the option of the District, be invested by purchasing the Notes as
permitted by and subject to Section 67.11(2)(a) of the Wisconsin Statutes in interestbearing obligations of the United States of America, in other obligations of the District or in
other investments permitted by law, which investments shall continue as a part of the Debt
Service Fund.
When all of the Notes have been paid in full and canceled, and all permitted
investments disposed of, any money remaining in the Debt Service Fund shall be
deposited in the general fund of the District, unless the District Board directs otherwise.
Section 9. Deposits and Investments. The Debt Service Fund shall be kept apart
from moneys in the other funds and accounts of the District and the same shall be used for
no purpose other than the prompt payment of principal of and interest on the Notes as the
same becomes due and payable. All moneys therein shall be deposited in special and
segregated accounts in a public depository selected under Chapter 34 of the Wisconsin
Statutes and may be temporarily invested until needed in legal investments subject to the
provisions of Sections 66.0603(1m) and 67.10(3) of the Wisconsin Statutes. All income
derived from such investments shall be regarded as revenues of the District. No such
investment shall be in such a manner as would cause the Notes to be “arbitrage bonds”
within the meaning of Section 148 of the Code or the Regulations of the Commissioner of
Internal Revenue thereunder.
5
The District Treasurer shall, on the basis of the facts, estimates and circumstances
in existence on the date of closing, make such certifications as are necessary to permit the
conclusion that the Notes are not “arbitrage bonds” under Section 148 of the Code or the
Regulations of the Commissioner of Internal Revenue thereunder.
Section 10. Sale of Notes. The terms, conditions and provisions of the Notes and
the Note Documents are, in all respects, authorized and approved. The form of the Note
Purchase Agreement is hereby approved. The Notes shall be sold and delivered in the
manner, at the Purchase Price, plus interest accrued from the Interest Accrual Date to the
closing date, pursuant to the terms and conditions set forth in the Note Purchase
Agreement.
The preparation of the Preliminary Official Statement dated October ___, 2009, and
the Final Official Statement dated October 27, 2010, and their use as contemplated in the
Note Purchase Agreement, are hereby approved. The Preliminary Official Statement is
“deemed final” as of its date, except for omissions or subsequent modifications permitted
under Rule 15c2-12 of the Securities and Exchange Commission. The Chairperson and
Secretary of the District are authorized and directed to do any and all acts necessary to
conclude delivery of the Notes to the Underwriter, as soon after adoption of this Resolution
as is convenient.
Section 11. Book-Entry Only Notes. The Notes shall be transferable as follows:
(a)
Each maturity of Notes will be issued as a single Note in the name of the
Securities Depository, or its nominee, which will act as depository for the Notes. During the
term of the Notes, ownership and subsequent transfers of ownership will be reflected by
book entry on the records of the Securities Depository and those financial institutions for
whom the Securities Depository effects book entry transfers (collectively, the
“Participants”). No person for whom a Participant has an interest in Notes (a “Beneficial
Owner”) shall receive bond certificates representing their respective interest in the Notes
except in the event that the Securities Depository or the District shall determine, at its
option, to terminate the book-entry system described in this Section. Payment of principal
of, and interest on, the Notes will be made by the Fiscal Agent to the Securities Depository
which will in turn remit such payment of principal and interest to its Participants which will in
turn remit such principal and interest to the Beneficial Owners of the Notes until and unless
the Securities Depository or the District elect to terminate the book entry system,
whereupon the District shall deliver bond certificates to the Beneficial Owners of the Notes
or their nominees. Note certificates issued under this Section may not be transferred or
exchanged except as provided in this Section.
(b)
Upon the reduction of the principal amount of any maturity of Notes, the
Registered Noteowner may make a notation of such redemption on the panel of the Note,
stating the amount so redeemed, or may return the Note to the District for exchange for a
new Note in a proper principal amount. Such notation, if made by the Noteowner, may be
made for reference only, and may not be relied upon by any other person as being in any
way determinative of the principal amount of such Note Outstanding, unless the Note
6
Registrar initialed the notation on the panel.
(c)
Immediately upon delivery of the Notes to the purchasers thereof on the
delivery date, such purchasers shall deposit the bond certificates representing all of the
Notes with the Securities Depository. The Securities Depository, or its nominee, will be the
sole Noteowner of the Notes, and no investor or other party purchasing, selling or
otherwise transferring ownership of any Notes will receive, hold or deliver any bond
certificates as long as the Securities Depository holds the Notes immobilized from
circulation.
(d)
The Notes may not be transferred or exchanged except:
(1)
To any successor of the Securities Depository (or its nominee) or any
substitute depository (“Substitute Depository”) designated pursuant to (ii) below,
provided that any successor of the Securities Depository or any Substitute
Depository must be a qualified and registered “clearing agency” as provided in
Section 17A of the Securities Exchange Act of 1934, as amended;
(2)
To a Substitute Depository designated by or acceptable to the District
upon (a) the determination by the Securities Depository that the Notes shall no
longer be eligible for depository services or (b) a determination by the District that
the Securities Depository is no longer able to carry out its functions, provided that
any such Substitute Depository must be qualified to act as such, as provided in
subparagraph (1) above; or
(3)
To those persons to whom transfer is requested in written transfer
instructions in the event that:
(i)
The Securities Depository shall resign or discontinue its
services for the Notes and, only if the District is unable to locate a qualified
successor within two months following the resignation or determination of
noneligibility, or
(ii)
Upon a determination by the District that the continuation of the
book entry system described herein, which precludes the issuance of
certificates to any Noteowner other than the Securities Depository (or its
nominee) is no longer in the best interest of the Beneficial Owners of the
Notes.
(e)
The Depository Trust Company, New York, New York, is hereby appointed
the Securities Depository for the Notes.
Section 12. Undertaking to Provide Continuing Disclosure. The Chairperson and
the Secretary of the District are hereby authorized and directed to execute on behalf of the
District, the Continuing Disclosure Agreement in connection with the Notes for the purpose
of complying with the requirements of Rule 15c2-12 promulgated by the Securities and
7
Exchange Commission under the Securities Exchange Act of 1934, as amended.
Section 13. Compliance with Federal Tax Laws.
(a)
The District represents and covenants that the project financed by the Notes
and their ownership, management and use will not cause the Notes to be “private activity
bonds” within the meaning of Section 141 of the Code, and the District shall comply with
the provisions of the Code to the extent necessary to maintain the tax-exempt status of the
interest on the Notes.
(b)
The District also covenants to use its best efforts to meet the requirements
and restrictions of any different or additional federal legislation which may be made
applicable to the Notes, provided that in meeting such requirements the District will do so
only to the extent consistent with the proceedings authorizing the Notes and the laws of
Wisconsin, and to the extent there is a reasonable period of time in which to comply.
Section 14. Rebate Fund. If necessary, the District shall establish and maintain, so
long as the Notes are outstanding, a separate account to be known as the “Rebate Fund”
for the purpose of complying with the rebate requirements of Section 148(f) of the Code.
The Rebate Fund is for the sole purpose of paying rebate to the United States of America,
if any, on amounts of bond proceeds held by the District. The District hereby covenants
and agrees that it shall pay from the Rebate Fund the rebate amounts as determined
herein to the United States of America.
The District may engage the services of accountants, attorneys, or other consultants
necessary to assist it in determining rebate amounts. Amounts held in the Rebate Fund
and the investment income therefrom are not pledged as security for the Notes and may
only be used to pay amounts to the United States. The District shall maintain or cause to
be maintained records of such determinations until six (6) years after payment in full of the
Notes and shall make such records available upon reasonable request therefor.
Section 15. Defeasance. When all Notes have been discharged, all pledges,
covenants and other rights granted to the owners thereof by this Resolution shall cease.
The District may discharge all Notes due on any date by irrevocably depositing in escrow
with a suitable bank or trust company a sum of cash and/or bonds or securities issued or
guaranteed as to principal and interest of the U.S. Government, or of a commission, board
or other instrumentality of the U.S. Government (“Government Obligations”), or of
securities wholly and irrevocably secured as to principal and interest by Government
Obligations and rated in the highest rating category of a nationally recognized rating
service, maturing on the dates and bearing interest at the rates required to provide funds
sufficient to pay when due the interest to accrue on each of said Note to its maturity or, at
the District's option, if said Note is prepayable to any prior date upon which it may be called
for redemption, and to pay and redeem the principal amount of each such Note at maturity,
or at the District's option, if said Note is prepayable, at its earliest redemption date, with the
premium required for such redemption, if any, provided that notice of the redemption of all
prepayable Notes on such date has been duly given or provided for.
8
Section 16. Resolution a Contract. The provisions of this Resolution shall
constitute a contract between the District and the owner or owners of the Notes, and after
issuance of any of the Notes no change or alteration of any kind in the provisions of this
Resolution may be made, except as provided in Section 18, until all of the Notes have been
paid in full as to both principal and interest. The owner or owners of any of the Notes shall
have the right in addition to all other rights, by mandamus or other suit or action in any
court of competent jurisdiction, to enforce such owner's or owners' rights against the
District, the Governing Body thereof, and any and all officers and agents thereof including,
but without limitation, the right to require the District, its Governing Body and any other
authorized body, to fix and collect rates and charges fully adequate to carry out all of the
provisions and agreements contained in this Resolution.
Section 17. General Authorizations. The Chairperson and the Secretary of the
District and the appropriate deputies and officials of the District in accordance with their
assigned responsibilities are hereby each authorized to execute, deliver, publish, file and
record such other documents, instruments, notices and records and to take such other
actions as shall be necessary or desirable to accomplish the purposes of this Resolution
and to comply with and perform the obligations of the District under the Notes. The
execution or written approval of any document by the Chairperson or Secretary of the
District herein authorized shall be conclusive evidence of the approval by the District of
such document in accordance with the terms hereof.
In the event that said officers shall be unable by reason of death, disability, absence
or vacancy of office to perform in timely fashion any of the duties specified herein (such as
the execution of Notes), such duties shall be performed by the officer or official succeeding
to such duties in accordance with law and the rules of the District.
Any actions taken by the Chairperson and Secretary consistent with this Resolution
are hereby ratified and confirmed.
Section 18. Amendment to Resolution. After the issuance of any of the Notes, no
change or alteration of any kind in the provisions of this Resolution may be made until all of
the Notes have been paid in full as to both principal and interest, or discharged as herein
provided, except: (a) the District may, from to time, amend this Resolution without the
consent of any of the owners of the Notes, but only to cure any ambiguity, administrative
conflict, formal defect, or omission or procedural inconsistency of this Resolution; and (b)
this Resolution may be amended, in any respect, with a written consent of the owners of
not less than two-thirds (2/3) of the principal amount of the Notes then outstanding;
provided, however, that no amendment shall permit any change in the pledge of tax
revenues of the District or the maturity of any Note issued hereunder, or a reduction in the
rate of interest on any Note, or in the amount of the principal obligation thereof, or in the
amount of the redemption premium payable in the case of redemption thereof, or change
the terms upon which the Notes may be redeemed or make any other modification in the
terms of the payment of such principal or interest without the written consent of the owner
of each such Note to which the change is applicable.
9
Section 19. Illegal or Invalid Provisions. In case any one or more of the provisions
of this Resolution or any of the Notes shall for any reason be held to be illegal or invalid,
such illegality or invalidity shall not affect any other provision of this Resolution or of the
Notes.
Section 20. Conflicting Resolutions. All ordinances, resolutions, or orders, or parts
thereof heretofore enacted, adopted or entered, in conflict with the provisions of this
Resolution, are hereby repealed and this Resolution shall be in effect from and after its
passage.
[SIGNATURE PAGE TO FOLLOW]
10
Adopted: October 27, 2009.
Lauren Baker
Chairperson of the District
Attest:
Fred Royal, Jr.
Secretary of the District
Recorded on October 27, 2009.
Fred Royal, Jr.
Secretary of the District
[Signature Page of Sale Resolution]
$1,500,000.00 Milwaukee Area Technical College District, Wisconsin
General Obligation Promissory Notes, Series 2009-2010C
EXHIBIT A
UNITED STATES OF AMERICA
STATE OF WISCONSIN
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT
GENERAL OBLIGATION PROMISSORY NOTE, SERIES 2009-2010C
Number
Interest
Rate
Maturity Date
Dated Date
Principal
Amount
R-___
____%
__________
________, 2009
$_____
CUSIP
FOR VALUE RECEIVED, Milwaukee Area Technical College District, Wisconsin,
promises to pay to CEDE & CO., or registered assigns, the principal sum of
___________________ ($_________) on the maturity date specified above, together with
interest thereon from ____________, 2009 or the most recent payment date to which
interest has been paid, unless the date of registration of this Note is after the 15th day of
the calendar month immediately preceding an interest payment date, in which case interest
will be paid from such interest payment date, at the rate per annum specified above, such
interest being payable on June 1 and December 1 of each year, with the first interest on
this issue being payable on _________, ________.
The Notes of this issue shall not be subject to call and payment prior to maturity.
Both principal hereof and interest hereon are hereby made payable to the registered
owner in lawful money of the United States of America, and for the prompt payment of this
Note with interest thereon as aforesaid, and the levying and collection of taxes sufficient for
that purpose, the full faith, credit and resources of the District are hereby irrevocably
pledged. The principal of this Note shall be payable only upon presentation and surrender
of this Note to the District Treasurer at the principal office of the District. Interest hereon
shall be payable by check or draft dated as of the applicable interest payment date and
mailed from the office of the District Treasurer to the person in whose name this Note is
registered at the close of business on the fifteenth day of the calendar month next
preceding each interest payment date.
This Note is transferable only upon the books of the District kept for that purpose by
the District Secretary at the principal office of the District, by the registered owner in person
or his duly authorized attorney, upon surrender of this Note together with a written
instrument of transfer (which may be endorsed hereon) satisfactory to the District Secretary
duly executed by the registered owner or his duly authorized attorney. Thereupon a new
Note or Notes of the same aggregate principal amount, series and maturity shall be issued
A-1
to the transferee in exchange therefor. The District may deem and treat the person in
whose name this Note is registered as the absolute owner hereof for the purpose of
receiving payment of or on account of the principal or interest hereof and for all other
purposes. The Notes are issuable solely as negotiable, fully registered Notes without
coupons in authorized denominations of $5,000 or any whole multiple thereof.
This Note is one of an issue aggregating $1,500,000.00 issued pursuant to the
provisions of Section 67.12(12) of the Wisconsin Statutes, for the public purpose of
financing $1,500,000.00 building remodeling and improvement projects, consisting of
projects included in the District's 2009-2010 building remodeling and improvement program
(the public purpose project described above are hereafter referred to as the “Public
Purposes”) and is authorized by a resolution of the District Board of the District, duly
adopted by said District Board at its meeting duly convened on October 27, 2009, which
resolution is recorded in the official book of its minutes for said date.
It is hereby certified and recited that all conditions, things and acts required by law
to exist or to be done prior to and in connection with the issuance of this Note have been
done, have existed and have been performed in due form and time; that the aggregate
indebtedness of the District, including this Note and others authorized simultaneously
herewith, does not exceed any limitations imposed by law or the Constitution of the State of
Wisconsin; and that the District has levied a direct, annual irrepealable tax sufficient to pay
this Note, together with interest thereon when and as payable.
No delay or omission on the part of the owner hereof to exercise any right
hereunder shall impair such right or be considered as a waiver thereof or as a waiver of or
acquiescence in any default hereunder.
A-2
IN WITNESS WHEREOF, the District Board of Milwaukee Area Technical College
District, Wisconsin, has caused this Note to be signed on behalf of said District by its duly
qualified and acting Chairperson and Secretary, and its corporate seal to be impressed
hereon, all as of the date of original issue specified above.
MILWAUKEE AREA TECHNICAL
COLLEGE DISTRICT, WISCONSIN
By:
Lauren Baker
Chairperson of the District
Attest:
Fred Royal, Jr.
Secretary of the District
A-3
(Form of Assignment)
FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto
(Please print or typewrite name and address,
including zip code, of Assignee)
(Please print or typewrite Social Security or
other identifying number of Assignee)
the within Note and all rights thereunder, hereby irrevocably constituting and appointing
(Please print or type name of Attorney)
Attorney to transfer said Note on the books kept for the registration thereof with full power of
substitution in the premises.
Dated:
NOTICE: The signature to this assignment must
correspond with the name as it appears upon the
face of the within Note in every particular without
alteration or enlargement or any change whatever.
Signature(s) guaranteed by:
A-4
Attachment FPO – 7
RESOLUTION AUTHORIZING THE ISSUANCE OF $1,500,000.00
GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2009-2010D
OF MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT, WISCONSIN
Resolution F0143-10-09
WHEREAS, Milwaukee Area Technical College District (the "District") is presently
in need of $1,500,000.00 for the public purpose of financing building remodeling and
improvement projects, consisting of projects included in the District's 2009-2010 building
remodeling and improvement program; and
WHEREAS, it is in the best interest of the District that the monies needed for such
purpose be borrowed through the issuance of general obligation promissory notes
pursuant to Section 67.12(12), Wis. Stats.; now therefore be it
RESOLVED, that the District shall issue general obligation promissory notes in the
amount of $1,500,000.00 for the public purpose of financing building remodeling and
improvement projects, consisting of the projects included in the District's 2009-2010
building remodeling and improvement program; and be it
FURTHER RESOLVED, that the District Secretary shall, within 10 (ten) days
hereafter, cause public notice of the adoption of this resolution to be given to the electors
of the District by publishing a notice thereof in the Milwaukee Journal Sentinel, a
newspaper published and having general circulation in the District, which newspaper is
found and determined to be likely to give notice to the electors, such notice to be in
substantially the form set forth in Attachment A to this resolution.
Adopted: October 27, 2009.
Lauren Baker, Chairperson
Attest:
________________________________
Fred Royal, Jr., District Secretary
Recorded on October 27, 2009.
________________________________
Fred Royal, Jr., District Secretary
Attachment A
NOTICE
TO THE ELECTORS OF:
Milwaukee Area Technical
College District, Wisconsin
NOTICE IS HEREBY GIVEN that the District Board of the above-named District, at
a meeting duly called and held on October 27, 2009, adopted, pursuant to the provisions
of Section 67.12(12) of the Wisconsin Statutes, a resolution entitled, "RESOLUTION
AUTHORIZING THE ISSUANCE OF $1,500,000.00 GENERAL OBLIGATION
PROMISSORY NOTES, SERIES 2009-2010D, OF MILWAUKEE AREA TECHNICAL
COLLEGE DISTRICT, WISCONSIN," which provides that the sum of $1,500,000.00 be
borrowed through the issuance of the District's general obligation promissory notes for the
public purpose of financing building remodeling and improvement projects, consisting of
projects included in the District's 2009-2010 building remodeling and improvement
program.
A copy of said resolution is on file in the District Office, 700 West State Street,
Milwaukee, Wisconsin, and is available for public inspection weekdays, except holidays,
between the hours of 8:00 A.M. and 4:00 P.M.
The District Board need not submit the resolution authorizing this borrowing to the
electors for approval unless within 30 days after the publication of this Notice there is filed
with the Secretary of the District Board a petition meeting the standards set forth in Sec.
67.12(12), Wis. Stats., requesting a referendum thereon at a special election.
Dated: October 27, 2009.
BY ORDER OF THE DISTRICT BOARD:
Fred Royal, Jr., District Secretary
Attachment FPO – 8
Resolution to Approve FY2008-2009 Budget Modification
Resolution F0144-10-09
RESOLUTION
WHEREAS the Milwaukee Area Technical College District Board has adopted an operating
budget for fiscal year 2008-09 reserving the right to adjust, amend, or otherwise change the
adopted budget; and
WHEREAS certain changes in revenues and expenditures are now anticipated; therefore be
it
RESOLVED, that the Milwaukee Area Technical College District Board adopt the proposed
fiscal year 2008-09 budget as adjusted, amended, and revised from the FY2008-09 Activity
Plan and Budget reserving the right to further adjust, amend, or otherwise change the
adopted budget.
Attachment FPO – 9
Resolution to Approve FY2009-2010 Budget Modification
Resolution F0145-10-09
RESOLUTION
WHEREAS the Milwaukee Area Technical College District Board has adopted an operating
budget for fiscal year 2009-10 reserving the right to adjust, amend, or otherwise change the
adopted budget; and
WHEREAS certain changes in revenues and expenditures are now anticipated; therefore be
it
RESOLVED, that the Milwaukee Area Technical College District Board adopt the proposed
fiscal year 2009-10 budget as adjusted, amended, and revised from the FY2009-10 Activity
Plan and Budget reserving the right to further adjust, amend, or otherwise change the
adopted budget.
Attachment FPO - 10
RESOLUTION TO ESTABLISH FISCAL YEAR 2009-10 TAX LEVY
Resolution F0146-10-09
BACKGROUND
Wisconsin Statutes require that the board establish the tax levy for the purpose of financing
the fiscal year 2009-2010 budget by October 31, 2009. The total tax levy for the district is
calculated by adding the debt service levy of $ 31,941,259 to the operational levy of $
116,660,115. The total tax levy of $ 148,601,374 is apportioned based on the percentage
of the equalized value of each municipality to total District equalized property valuation.
The fiscal year 2009-2010 equalized property valuation for the MATC District as certified by
the Department of Revenue, excluding Tax Increment Districts, is $ 77,773,409,837. The
fiscal year 2009-2010 valuation is $ 2,677,462 below last year's valuation, or a decrease of
2.24 percent.
Wisconsin Act 237 exempted business computers from being subject to property taxes
beginning with the 1999 property tax levy, collected in 2000. The Act also provides for a
state aid payment to offset the loss of this taxable property.
The valuation of exempt computers for the MATC District is $ 733,850,900 which will result
in a state aid payment of $ 1,402,166 to offset the loss of this taxable property. This
payment will be apportioned $ 1,100,776 to operating revenue and $ 301,390 to debt
service revenue.
A comparative chart of the tax levy rates is shown below which incorporates the
October 2009 budget revisions.
Actual
October
2008-09
Adopted
June
2009-10
Operating Rate
1.500000 1.500000
Debt Service Rate 0.335340 0.420400
Total Rate
1.835340 1.920400
Proposed
October
2009-10
1.500000
0.410696
1.910696
October
vs. June
Change
FY09
FY09
vs. FY10 vs. FY10
Change % Change
+0.000000 +0.000000 +0.00%
+0.085060 +0.143467 +22.47%
+0.085060 +0.143467 +4.11%
RESOLUTION
WHEREAS the Milwaukee Area Technical College District Board on June 23, 2009,
had adopted a budget for fiscal year 2009-10, reserving the right to adjust, amend, or
otherwise change, the adopted budget; and
WHEREAS there were adjustments, amendments, and changes to the fiscal year
2009-10 budget originally adopted on June 23, 2009, relative to revenue,
expenditures, transfers and other sources; and
WHEREAS the FY 2009-10 budget, which was adopted on June 23, 2009, result in a
total local tax levy of $145,922,597 for fiscal year 2009-10; and
WHEREAS these adjustments, amendments, and changes to the fiscal year 2009-10,
which were adopted on October 27, 2009, result in a total local tax levy of
$146,016,919 for the fiscal year 2009-10; and
WHEREAS the fiscal year 2009-10 total tax rate of 1.910696 represents a increase of
4.11 percent relative to the fiscal year 2008-09 total tax rate of 1.835340; therefore be
it
RESOLVED, that the Milwaukee Area Technical College District Board authorize a
total tax levy of One-hundred forty-six Million, Sixteen Thousand, Nine Hundred
nineteen Dollars ($146,016,919) on the full value of taxable property of the district for
debt service and for the purpose of making capital improvements, acquiring
equipment, and operating and maintaining the schools of the District for the year
beginning July 1, 2009; and be it
RESOLVED further, that the Milwaukee Area Technical College District Board
pursuant to Section 38.16 of the Wisconsin Statutes, authorize the aforementioned
amount of levy be spread proportionately on the tax rolls for collection in each city,
village, and town within the District, and that the respective clerks be informed of
this action.
MILWAUKEE AREA TECHNICAL COLLEGE
BUDGET 2008-2009
ASSUMPTIONS
EQUALIZED VALUE
ACTUAL
2008-2009
Milwaukee County
Bayside
Brown Deer
Fox Point
Greendale
Hales Corners
River Hills
Shorewood
West Milwaukee
Whitefish Bay
Cudahy
Franklin
Glendale
Greenfield
Milwaukee
Oak Creek
St. Francis
South Milwaukee
Wauwatosa
West Allis
Milwaukee
New Berlin
Total
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
MILWAUKEE COUNTY
OZAUKEE COUNTY
WASHINGTON COUNTY
WAUKESHA COUNTY
$
$
$
$
637,170,200
1,110,473,800
1,164,988,100
1,401,297,600
676,336,500
512,065,200
1,440,220,800
322,407,600
2,034,421,600
1,071,604,200
3,673,438,400
1,911,900,700
3,177,032,200
31,045,313,100
3,344,866,200
675,238,400
1,319,243,100
5,372,543,900
4,381,356,900
122,888,102
859,565,600
114,030,911
605,534,500
200,043,700
226,135,300
24,587,700
167,184,700
1,115,528,000
6,044,000
427,832,800
300,282,500
1,198,113,200
4,486,230,800
933,154,400
22,306,700
197,115,213
71,065,384
582,226,835
2,290,685,350
18,951,900
316,958,578
79,558,384,673
1.20%
65,271,918,500
10,787,156,213
3,163,399,482
335,910,478
TOTAL
$
79,558,384,673
Belgium
Cedarburg
Fredonia
Grafton
Port Washington
Saukville
Bayside
Fredonia
Grafton
Newburg
Saukville
Thiensville
Cedarburg
Mequon
Port Washington
Germantown
Jackson
Polk
Richfield
Germantown
Milwaukee
Prepared by: Michael Sargent
Date Prepared: 10/16/2009
2009-2010
% change
% total
FY 08-09 TAX
MILL RATE
$'S
FY 09-10 TAX
MILL RATE
$'S
CHANGE IN TAX
$'S
%
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
639,695,300
1,085,019,600
1,134,731,000
1,381,185,600
666,131,700
525,309,500
1,479,416,200
312,617,300
2,035,197,900
1,060,179,000
3,580,933,800
1,929,232,300
3,087,594,000
29,976,202,500
3,242,787,000
640,406,700
1,330,656,400
5,324,737,600
4,247,438,000
0.3960%
-2.2920%
-2.5970%
-1.4350%
-1.5090%
2.5860%
2.7210%
-3.0370%
0.0380%
-1.0660%
-2.5180%
0.9070%
-2.8150%
-3.4440%
-3.0520%
-5.1580%
0.8650%
-0.8900%
-3.0570%
0.822512%
1.395104%
1.459022%
1.775910%
0.856503%
0.675436%
1.902213%
0.401959%
2.616830%
1.363164%
4.604316%
2.480581%
3.969987%
38.542996%
4.169532%
0.823426%
1.710940%
6.846476%
5.461298%
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
1,169,426
2,038,100
2,138,153
2,571,862
1,241,309
939,815
2,643,299
591,729
3,733,861
1,966,761
6,742,019
3,508,994
5,830,944
56,978,798
6,138,977
1,239,294
2,421,264
9,860,461
8,041,293
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
1,222,263
2,073,143
2,168,126
2,639,026
1,272,775
1,003,707
2,826,715
597,317
3,888,644
2,025,680
6,842,076
3,686,176
5,899,454
57,275,410
6,195,980
1,223,623
2,542,480
10,173,955
8,115,563
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
52,837
35,043
29,973
67,164
31,466
63,892
183,416
5,588
154,783
58,919
100,057
177,182
68,510
296,612
57,003
(15,671)
121,216
313,494
74,270
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
131,035,545
820,189,700
114,194,952
556,038,000
207,445,500
240,829,100
25,660,200
166,890,500
1,114,881,000
6,150,600
418,868,500
295,423,200
1,204,531,600
4,353,077,400
924,165,200
6.6300%
-4.5810%
0.1440%
-8.1740%
3.7000%
6.4980%
4.3620%
-0.1760%
-0.0580%
1.7640%
-2.0950%
-1.6180%
0.5360%
-2.9680%
-0.9630%
0.168484%
1.054589%
0.146830%
0.714946%
0.266731%
0.309655%
0.032994%
0.214586%
1.433499%
0.007908%
0.538575%
0.379851%
1.548770%
5.597128%
1.188279%
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
225,542
1,577,598
209,286
1,111,364
367,149
415,036
45,127
306,841
2,047,377
11,093
785,220
551,121
2,198,949
8,233,772
1,712,658
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
250,369
1,567,133
218,192
1,062,420
396,365
460,151
49,029
318,877
2,130,199
11,752
800,330
564,464
2,301,494
8,317,408
1,765,799
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
24,827 11.0077%
(10,465) -0.6634%
8,906
4.2554%
(48,944) -4.4040%
29,216
7.9575%
45,115 10.8701%
3,902
8.6467%
12,036
3.9226%
82,822
4.0453%
659
5.9407%
15,110
1.9243%
13,343
2.4211%
102,545
4.6634%
83,636
1.0158%
53,141
3.1028%
$
$
$
$
$
$
24,494,700
9.8090%
198,482,637
0.6940%
60,212,643 -15.2710%
589,711,688
1.2860%
2,302,457,650
0.5140%
2,144,400
0.031495%
0.255206%
0.077421%
0.758243%
2.960469%
0.002757%
1.835343
1.835343
1.835343
1.835343
1.835343
1.835343
$
$
$
$
$
$
40,940
361,774
130,429
1,068,586
4,204,193
-
1.910696
1.910696
1.910696
1.910696
1.910696
1.910696
$
$
$
$
$
$
46,802
379,240
115,048
1,126,760
4,399,297
4,097
$
$
$
$
$
$
5,862 14.3185%
17,466
4.8279%
(15,381) -11.7926%
58,174
5.4440%
195,104
4.6407%
4,097
1.910696 $
1.910696 $
1.910696 $
34,438
609,570
148,601,343
$
(345)
$
27,842
$ 2,584,419
-0.9919%
4.7861%
1.7699%
1.5658%
2.1004%
4.5699%
4.4601%
$
$
$
$
$
$
$
18,023,600
319,030,122
77,773,409,837
-2.24%
63,679,471,400
10,579,380,997
3,177,503,718
337,053,722
$
77,773,409,837
-4.8980%
0.023175% 1.835343 $
34,783
0.6540%
0.410205% 1.835343 $
581,728
-2.2440% 100.000000% 1.835343 $ 146,016,924
81.878204%
13.602825%
4.085591%
0.433379%
$ 119,796,359
$ 19,798,133
$
5,805,922
$
616,511
$
$
$
$
121,672,113
20,213,982
6,071,244
644,008
$ 1,875,754
$ 415,849
$ 265,322
$
27,497
99.999999%
$ 146,016,925
$
148,601,347
$ 2,584,422
4.5182%
1.7194%
1.4018%
2.6115%
2.5349%
6.7984%
6.9389%
0.9444%
4.1454%
2.9957%
1.4841%
5.0494%
1.1749%
0.5206%
0.9285%
-1.2645%
5.0063%
3.1793%
0.9236%
Page 1 of 1
File: 1
MILWAUKEE AREA TECHNICAL COLLEGE
ANALYSIS OF TAX LEVY
AS APPROVED IN JUNE VERSUS AS PROPOSED OCTOBER
AS
BUDGETED
June 23, 2009
AS
PROPOSED
October 21, 2009
NET
CHANGE
FUND 1 OPERATING LEVY
FUND 1 AID IN LIEU OF COMPUTERS
TOTAL OPERTING BUDGET
$ 113,967,386
$
1,072,500
$ 115,039,886
$
$
$
116,660,115
1,100,776
117,760,891
$
$
$
2,692,729
28,276
2,721,005
FUND 4 DEBT SERVICE LEVY
FUND 4 AID IN LIEU OF COMPUTERS
TOTAL DEBT SERVICE FUND
$
$
$
31,941,259
248,105
32,189,364
$
$
$
31,941,259
301,390
32,242,649
$
$
$
53,285
53,285
FUND 5 DEBT SERVICE PTV
FUND 5 AID IN LIEU OF COMPUTERS
TOTAL DEBT SERVICE FUND 5
$
$
$
3,655,300
3,655,300
$
3,655,300
$
-
$
3,655,300
$
-
MILWAUKEE AREA TECHNICAL COLLEGE
PROPERTY TAX PLANNING
FY 09-10
TAX LEVY FORECAST BASED ON EQUALIZED PROPERTY VALUE GROWTH
FISCAL
YEAR
2004-05
2005-06
2006-07
2007-08
2008-09
2009-10
EQUALIZED
VALUE
GROWTH RATE
9.74%
11.63%
4.90%
1.20%
1.00%
$
$
$
$
$
$
EQUALIZED
VALUE
61,171,153,000
67,131,350,550
74,941,046,380
78,612,262,414
79,558,384,673
77,773,409,837
OPERATING
MILL RATE
1.500000
1.480360
1.400070
1.435137
1.500000
1.500000
OPERATING
REVENUE LEVY
$
91,756,730
$
99,378,566
$ 104,922,711
$ 112,819,366
$ 119,337,577
$ 116,660,115
OPERATING
REVENUE
INCREASE
$ 7,621,836
$ 5,544,145
$ 7,896,655
$ 6,518,211
$ (2,677,462)
DEBT
SERVICE
MILL RATE
0.439000
0.403550
0.370290
0.336930
0.335343
0.410696
DEBT SERVICE
LEVY
$ 26,854,136
$ 27,090,857
$ 27,749,920
$ 26,486,830
$ 26,679,342
$ 31,941,259
TOTAL LEVY
$ 118,610,866
$ 126,469,423
$ 132,672,631
$ 139,306,196
$ 146,016,919
$ 148,601,374
LEVY
INCREASE
$
$
$
$
$
TAX ON $ 100,000 HOME
TAX ON $ 100,000 HOME
INCREASE
7,858,557
6,203,208
6,633,565
6,710,723
2,584,455
LEVY
INCREASE
%
6.63%
4.90%
5.00%
4.82%
1.77%
TOTAL MILL
RATE
1.939000
1.883910
1.770360
1.772067
1.835343
1.910696
FY 08-09 AC $
FY 09-10 BU $
$
183.53
191.07
7.54
97,400 FY 08-09 AC $
96,900 FY 09-10 BU $
$
178.76
185.15
6.39
OZAUKEE COUNTY MEDIAN PRICED HOME FY 08- $ 175,200.00 FY 08-09 AC $
OZAUKEE COUNTY MEDIAN PRICED HOME FY 08- $ 169,200.00 FY 09-10 BU $
$
321.55
323.29
1.74
MILWAUKEE COUNTY MEDIAN PRICED HOME FY $
MILWAUKEE COUNTY MEDIAN PRICED HOME FY $
INCREASE
Attachment 2
Attachment FPO - 11
MILWAUKEE AREA TECHNICAL COLLEGE
BUDGET VARIANCE REPORT
THREE (3) MONTHS YEAT-TO-DATE ENDED SEPTEMBER 30, 2009 FY 2009-2010
REVENUE – Tax collections exceed budget $ 30K. Equalized values were reported on
October 1. That report from the Wisconsin Department Revenue shows a 2.24% decline in
values as compared to a budgeted 4.5% decline. State Aid payments exceed budget $ 238K
year to date. This does not include the recently reported increase of $ 500K in our State
Aid, which will be reflected in subsequent months. Increased enrollments have brought
student tuition and fees to exceed budget $ 2.7M year to date. Other Revenues are below
budget $ 500K year to date as the economy has slowed other service activities.
EXPENSES (Operating Fund 1) SALARIES
Salaries are $ 1.6M under budget year to date. Most wage and salary lines are below budget
as positions are being temporarily held open when there is employee turnover.
FRINGE BENEFITS
Fringe benefits are $ 918K under budget year to date. Costs incurred with in the PPO
continue to exceed planned levels.
OTHER EXPENSES
Other expenses were over budget $ 95K year to date. MATC Administration has requests
that encumbrances be limited to Fall Semester requirement only. This has aided in
controlling spending.
LABOR COST SAVING MONITORING
Year to date saving associated with position control equals $ 721K. Targeted savings were
$ 2,500,000, so currently position control is $ 1.76 million short of the target.
SUMMARY
The forecast indicates that revenue will exceed expenses for the fiscal year.
Administration continues to monitor expenditures and will make necessary adjustments to
preserve desired reserves. The demand from enterprise activities also has an impact on the
reserve levels. Any shortfall of enterprise operations requires an allocation of General
Fund Reserves to balance the Enterprise budget.
ENTERPRISE FUNDS (Fund 5)
Bookstores reflect results slightly poorer than had been budgeted.
The food service is operating better than budgeted year to date. The focus on the grab and
go at the downtown campus has improved the overall operating results.
Child Care continues to operate better than planned in part due to more students using the
centers for practicum. There are student wait lists at several of the centers as demand has
increased. Scheduling of work force to better match the student load has also assisted in
reducing cost.
The MEC Centers continue to work with its clients to insure that clients are successful and
are paying their rent. The number of delinquent tenants continues to drop as they are
departing the center and or staying current in their rent. Currently less than six (6) tenants
are delinquent in payment.
Public Television is operating at a level better than had been budgeted.
BALANCE SHEET (Fund1 and Fund 5)
The increased revenue from tuition and fees, especially financial aid deferrals has caused
the Account Receivable from Students to exceed budget. The receivable growing to
$2.27M in excess of budget is cause for serious concern and will continue to be monitored.
Inventories are down $41K overall compared to last year.
CAPITAL EXPENDITURES (Fund 3)
Capital equipment and construction expenditures of $13,132,772 have been encumbered
year to date compared to the total budget of $ 51,280,997. The capital budget consists of
$ 32.0 Million for Capital Equipment project, $ 10.0 Million for Construction, and
renovation projects and $ 9.1 Million for projects carrying over from last Fiscal Year.
Attachment FPO-13
Budget Development Calendar
FY2010-2011
January 25March 5
- Operating budget request review with Deans, Vice Presidents, Mike Sargent, and Jason
Nygard.
February 2
- Presidents Executive - Discussion of preliminary approved Capital equipment and construction
projects.
February 3
- MATC Budget Committee - Discussion of preliminary approved Capital equipment and
construction projects.
February 4
- Sustainability Core Committee - Discussion of preliminary approved Capital equipment and
construction projects.
February 15
- PTV - Discussion of preliminary approved Capital equipment and construction projects. Action
item - Approval of detailed budget planning assumptions.
February 17
- FPO - Discussion of preliminary approved Capital equipment and construction projects.
Action item - Approval of detailed budget planning assumptions.
- ESIR - Discussion of preliminary approved Capital equipment and construction projects.
Action item - Approval of detailed budget planning assumptions.
February 25
- MATC Budget Committee - Discuss preliminary FY10 budget summary .
March 2
- Presidents Executive Cabinet - Discuss preliminary FY10 budget summary.
March 15
- PTV – Discussion of preliminary FY10 budget summary.
March 17
- FPO – Discussion of preliminary FY10 budget summary.
- ESIR – Discussion of preliminary FY10 budget summary.
April 8
- MATC Budget Committee - Discussion item, review preliminary FY10 budget summary .
April 13
- Presidents Executive Cabinet - Discussion item, review preliminary FY10 budget summary .
April 19
- PTV – Discussion of preliminary FY10 budget summary.
April 21
- FPO – Discussion of preliminary FY10 budget summary.
April 27
- MATC Board monthly meeting - Discussion item, preliminary FY10 budget summary
May 17
- PTV - Action item, preliminary approval of Activity Plan and Budget.
May 19
- FPO - Action item, preliminary approval of Activity Plan and Budget.
May 25
- MATC Board monthly meeting - Action item, preliminary approval to publish Activity Plan and
Budget.
May 26
- Public Hearing Notice posted regarding MATC budget.
June 14
- PTV - Action item, final approval of Activity Plan and Budget.
June 15
- MATC Board - Public Hearing on proposed budget.
June 16
- FPO - Action item, final approval of Activity Plan and Budget.
June 22
- MATC Board - Approval of Activity Plan and Budget.
October
- MATC Board - Action item, approve FY 2009-10 Tax Levies and Mill Rates
- FPO – Annual budget modification
* Capital Equipment includes Audio Visual equipment, IT equipment, Furniture, and Departmental Equipment.
Attachment FPO - 14
MILWAUKEE AREA TECHNICAL COLLEGE
SUSTAINABLE INITIATIVES
SEPTEMBER AND OCTOBER 2009
1. Green Mountain Technologies Earth Tub for demonstration unit for urban
composting for the Downtown campus was delivered to MATC. The Earth
Tub is being installed and is expected to be in service in November 2009
2. Selected small commercial demonstration grade worm composting
equipment for use in the Milwaukee Campus Composting Center.
3. Continued developing plans to replace normal roof membrane with
photovoltaic membrane for roofing projects scheduled for the summer of
2009.
4. Continued work on the Bio Diesel Factory on the Mequon campus..
5. Completed roll out of Fat Spaniel web base reporting for the Oak Creek
ground and Mequon based Photovoltaic Cells.
6. Continued work on the MATC Sustainable Web Site.
7. Continued to develop engineering plan for Photovoltaic Farm.
8. Continued dialog with We Energies regarding the Photovoltaic Farm
9. Working with UW-M, Marquette University, MSOE and Concordia
University to regarding the Photovoltaic Farm and it’s use as a regional
solar training center
10. Continued developing plans to modify lighting systems to take advantage
of natural light and to reduce electric bill
11. Obtained WIDS course data for Solar Photovoltaic training.
12. Continued planning for the 2010 Green Energy Summit
13. Reviewed proposal form small wind unit for the Oak Creek Campus
14. Planned for purchase of Geothermal equipment for the Oak Creek
Campus
15. Received proposal for sustainable correction of a thermal issue at the IT
back up site in Oak Creek
16. Ordered the dual fuel transit vans for the downtown campus
17. Completed another Eco Driving class.
GRANT AWARD LOG Query
Attachment FPO - 15
Board Report Summary
Milwaukee Area Technical College
Department of Grants and Development
Governmental Grant Funds SUMMARY
Fiscal Year: 2009-2010
Special
Rev
Funds
External
Funds
MATC
Match
Funds
Projected
Grant
Amount
Grant
Award
Total
Project
Cost
Grant Funds
from 2008-2009
carried forward
to 2009-2010
FY 20092010
Grant
Funds
Received
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
ADULT EDUCATION & FAMILY LITERACY ACT
$0
$714,260
$0
$976,580
$976,580 $1,690,840
$976,580
$976,580
$0
$3,576,703
$0
$2,436,269
$1,319,019
$4,895,722
$584,321
$889,397
$0
$196,993
$21,994
$1,199,869
$1,132,558
$1,418,856
$7,259 $1,076,084
$1,083,343
$0
$126,392
$0
$591,567
$481,567
$617,959
$115,236
$52,016 $118,151
$376,098
$366,098
$546,265
$289,504
$2,252,128
$1,863,928
$3,652,128
$7,832,511
$6,139,750 $12,821,770
FEDERAL GRANTS
$305,076
$124,545
GENERAL PURPOSE REVENUE
MISCELLANEOUS
$382,514
$497,750
STATE - OTHER
$0
$289,504
CARL PERKINS ADULT EDUCATION ACT
Grand Totals:
$1,400,000
$0
$1,400,000
$4,666,364
* Total Project Cost based on PROJECTED grant award amount.
$0
$140,145
Friday, October 16, 2009
$1,863,928
$717,075
$4,883,427
$1,863,928
$5,600,502
$124,545
Page 1 of 1
GRANT AWARD LOG Query
Milwaukee Area Technical College
Board Report
Department of Grants and Development
Governmental Grant Funds Requested/Awarded, with Carry-Over Detail
Fiscal Year: 2009-2010
Award
Date
RFP Title
Project Title
Special
Rev
Funds
MATC
Match
Funds
External
Funds
Projected
Grant
Amount
Grant
Award
Total
Project
Cost
Grant Funds
from 20082009 carried
forward to
Carry 2009-2010
Over
Grant
FY 20092010 Grant
Funds
Received
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
ADULT EDUCATION AND FAMILY LITERACY ACT
8/7/2009 Adult Basic
Adult Basic Education
Education
Comprehensive Program
Comprehensive
Services
$0
$684,200
$0
$868,900
8/7/2009 Institutionalized Milwaukee County
Individuals
Correctional Institutions
$0
$30,060
$0
$90,180
$90,180
8/7/2009 Integrated
English
Literacy &
Civics
Education
$0
$0
$0
$17,500
$17,500
$0
$976,580
$976,580 $1,690,840
Integrated English
Literacy and Civics
Education
Category Total
$0
* Total Project Cost based on PROJECTED grant award amount.
$714,260
$868,900 $1,553,100
Friday, October 16, 2009
$868,900
$868,900
$120,240
$90,180
$90,180
$17,500
$17,500
$17,500
$976,580
$976,580
Page 1 of 9
Award
Date
RFP Title
Project Title
Special
Rev
Funds
MATC
Match
Funds
External
Funds
Projected
Grant
Amount
Grant
Award
Total
Project
Cost
Grant Funds
from 20082009 carried
forward to
Carry 2009-2010
Over
Grant
FY 20092010 Grant
Funds
Received
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
FEDERAL GRANTS
U.S. Dept. of Labor
2/11/2007 WISTECH Community
Based Job
Training
WISTECH - Community
Based Job Training
Sub-Total
$0
$0
$0
$0
$0
$610,152
$610,152
$0
$610,152
$610,152
$610,152
X
$610,152
$305,076
$305,076
$305,076
$305,076
U.S. Dept. of Education
6/30/2009 High School
Equivalency
Program (HEP)
CFDA 84.141A
MATC High School
Equivalency Program
(HEP)
$0
$0
$0
$385,686
$385,686
$385,686
X
$385,686
$385,686
7/27/2009 Child Care
Access Means
Parents in
School
Child Care Access
Means Parents in School
$0
$0
$0
$148,181
$148,181
$148,181
X
$111,135
$111,135
$37,045
Pathways to
Construction Trades
(PaCT Project)
$0
$0
$0
$350,000
$175,000
$175,000
X
$87,500
$87,500
$87,500
$0
$883,867
$708,867
$584,321
$584,321
$124,545
FIPSE Special
Focus
Competition
Sub-Total
$0
* Total Project Cost based on PROJECTED grant award amount.
$0
Friday, October 16, 2009
$708,867
Page 2 of 9
Award
Date
RFP Title
Project Title
Special
Rev
Funds
MATC
Match
Funds
External
Funds
Projected
Grant
Amount
Grant
Award
Total
Project
Cost
ARRA - Solar
Market
Transformation
Urban Solar Regional
Learning Center
$0 $3,391,062
$0
$800,000
$0 $3,391,062
National
Leadership
Grant
Bridging the Information
Divide Literacy Project
for Milwaukee CBOs
$0
$185,641
$0
$142,250
$0
$3,576,703
$0
$942,250
$0
$0
$2,436,269
Sub-Total
$0
Category Total
$0
$3,576,703
$1,319,019
Grant Funds
from 20082009 carried
forward to
Carry 2009-2010
Over
Grant
FY 20092010 Grant
Funds
Received
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
$0
$0
$0
$185,641
$0
$0
$0
$3,576,703
$0
$0
$4,895,722
X
$305,076
$584,321
$889,397
$0
$124,545
GENERAL PURPOSE REVENUE
Displaced
Homemakers
MATC ACCESS for
Displaced Homemakers
Project
$0
$19,828
$0
$67,311
8/26/2009 Transition
Services for
Indivs with
Disabilities
Transition for College
Success
$0
$7,879
$0
$23,637
$23,637
$31,516
$23,637
$23,637
8/20/2009 Faculty
Development
Teaching and Learning
with Technology VII
$0
$70,096
$0
$70,096
$70,096
$140,192
$70,096
$70,096
* Total Project Cost based on PROJECTED grant award amount.
$87,139 *
Friday, October 16, 2009
Page 3 of 9
Award
Date
RFP Title
8/26/2009 Adult LiteracyIncentive Grant
Project Title
ABE/ELL Career
Pathways II
Sub-Total
Special
Rev
Funds
$0
$0
MATC
Match
Funds
External
Funds
Projected
Grant
Amount
Grant
Award
Total
Project
Cost
$28,638
$7,146
$0
$21,492
$21,492
$104,949
$0
$182,536
$115,225
Grant Funds
from 20082009 carried
forward to
Carry 2009-2010
Over
Grant
$287,485
FY 20092010 Grant
Funds
Received
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
$21,492
$21,492
$115,225
$115,225
$624,300
$624,300
$624,300
$624,300
$82,000
$82,000
$82,000
$82,000
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
GPR Incentive Grants-Basic Skills
8/26/2009 Basic Skills
Alternative Basic
Targeted Funds Education, ESL &
Family Literacy Program
Sub-Total
$0
$0
$0
$0
$0
$624,300
$624,300
$0
$624,300
$624,300
$624,300
$624,300
GPR Minority Participation and Retention
9/3/2009 Minority
Participation &
Retention
MATC Minority Student
Retention Project
Sub-Total
$0
$0
$27,333
$27,333
$0
$82,000
$82,000
$0
$82,000
$82,000
$109,333
$109,333
GPR Incentive Grants-New and Expanding Occupations
8/26/2009 New and
Expanding
Occupations
Baking and Pastry Arts
(10-314-X)
$0
$48,326
$0
$144,978
$144,978
$193,304
$144,978
$144,978
8/26/2009 New and
Expanding
Occupations
Annual Statewide
Nursing Faculty Meeting
$0
$0
$0
$18,592
$18,592
$18,592
$18,592
$18,592
* Total Project Cost based on PROJECTED grant award amount.
Friday, October 16, 2009
Page 4 of 9
Award
Date
RFP Title
8/26/2009 New and
Expanding
Occupations
Project Title
Pre-Health Academy for
Nursing Programs
Sub-Total
Special
Rev
Funds
$0
$0
MATC
Match
Funds
$16,385
$64,711
External
Funds
Projected
Grant
Amount
Grant
Award
Total
Project
Cost
$65,542
$0
$49,157
$49,157
$0
$212,727
$212,727
Grant Funds
from 20082009 carried
forward to
Carry 2009-2010
Over
Grant
$277,438
FY 20092010 Grant
Funds
Received
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
$49,157
$49,157
$212,727
$212,727
4/2/2009 Workforce
Advancement
Training Grant
Welding Training for
KMC Stampings
$0
$0
$4,720
$33,573
$33,573
$38,293
X
$5,595
$5,595
5/1/2009 Workforce
Advancement
Training Grant
Hall Steel Welding
$0
$0
$0
$12,910
$12,910
$12,910
X
$0
$0
Computer Training for
MEC Midwest
$0
$0
$1,455
$4,366
$4,366
$5,821
X
$727
$727
6/4/2009 Workforce
Computer Training for
Advancement
KMC Stampings
Training Grants
$0
$0
$1,875
$5,625
$5,625
$7,500
X
$937
$937
$0
$0
$2,641
$7,922
$7,922
$10,563
5/26/2009 Workforce
Advancement
Training Grans
8/13/2009 Workforce
Advancement
Training Grant
Contemporary Diabetes
Care Consortium Project
for Extendicare
* Total Project Cost based on PROJECTED grant award amount.
Friday, October 16, 2009
$7,922
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
$7,922
Page 5 of 9
External
Funds
Special
Rev
Funds
MATC
Match
Funds
9/30/2009 Workforce
Machining Skills Training
Advancement
at Columbia Grinding
Training Grants
$0
$0
$2,701
9/30/2009 Workforce
Technical Skills Training
Advancement
for Milwaukee Cylinder
Training Grants
$0
$0
Award
Date
RFP Title
Project Title
Sub-Total
$0
Category Total
$0
$0
$196,993
FY 20092010 Grant
Funds
Received
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
Grant
Award
Total
Project
Cost
$8,104
$8,104
$10,805
$8,104
$8,104
$8,602
$25,806
$25,806
$34,408
$25,806
$25,806
$21,994
$98,306
$98,306
$120,300
$7,259
$41,832
$49,091
$1,418,856
$7,259
$21,994
Projected
Grant
Amount
Grant Funds
from 20082009 carried
forward to
Carry 2009-2010
Over
Grant
$1,199,869
$1,132,558
$1,076,084
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
$1,083,343
MISCELLANEOUS
6/17/2009 HUD - ROSSNN and RSDM
10/15/2008 Gear Up
6/22/2009 NSF Math and
Science
Partnership
Grant
Hillside Learning Lab
$0
$0
$0
$85,000
$85,000
$85,000
X
$42,500
$42,500
UW-Milwaukee Gear Up
$0
$106,392
$0
$206,392
$106,392
$212,784
X
$17,732
$17,732
Math and Science
Partnership Project
$0
$0
$0
$25,008
$25,008
$25,008
$12,504
$12,504
* Total Project Cost based on PROJECTED grant award amount.
Friday, October 16, 2009
Page 6 of 9
Special
Rev
Funds
MATC
Match
Funds
External
Funds
$0
$0
$0
8/11/2009 Green
Green Manufacturing
Manufacturing - Sector Strategies
CFDA 17.260
Welding Training
$0
$0
6/10/2009 Healthier
Wisconsin
Partnership
Program
A Faith Community
Gym: Guiding Youth
Movement for
Sustained, Healthy
Futures
$0
Accent on Student
Success: Engaged
Together in Service
(ASSETS)
Award
Date
RFP Title
4/6/2009 MATC/Hillside
Learning Lab
Learn and
Serve America
Project Title
MATC/Hillside Learning
Lab
8/12/2009 Institutionalized Milwaukee County
Individuals
Correctional Institutions
MPTC Program MATC/MPTC Program
of Study Project of Study Project
Category Total
FY 20092010 Grant
Funds
Received
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
Grant
Award
Total
Project
Cost
$85,000
$85,000
$85,000
$0
$113,184
$113,184
$113,184
$113,184
$113,184
$0
$0
$40,000
$40,000
$40,000
$40,000
$40,000
$0
$20,000
$0
$10,000
$0
$0
$0
$22,483
$22,483
$22,483
$224,830
$224,830
$0
$0
$0
$4,500
$4,500
$4,500
$4,500
$4,500
$0
$591,567
$481,567
$617,959
$0
* Total Project Cost based on PROJECTED grant award amount.
$126,392
Projected
Grant
Amount
Grant Funds
from 20082009 carried
forward to
Carry 2009-2010
Over
Grant
X
$42,500
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
$42,500
$30,000 * X
Friday, October 16, 2009
$115,236
$382,514
$497,750
Page 7 of 9
Award
Date
RFP Title
Project Title
Special
Rev
Funds
MATC
Match
Funds
External
Funds
Projected
Grant
Amount
Grant
Award
Total
Project
Cost
Grant Funds
from 20082009 carried
forward to
Carry 2009-2010
Over
Grant
FY 20092010 Grant
Funds
Received
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
STATE - OTHER
4/27/2009 Basic Rider
Motorcycle
Course
MATC Basic Rider
Course
$0
$0
$118,151
$46,729
$46,729
$164,880
X
$23,364
$23,364
5/1/2009 FSET
MATC Foodshare
Employment & Training
(FSET) Program (5/1/0910/31/09) (50%)
$0
$38,716
$0
$38,716
$38,716
$77,432
X
$32,263
$32,263
5/1/2009 FSET
MATC Foodshare
Employment & Training
(FSET) Program (5/1/0910/31/09) (Core)
$0
$0
$0
$280,653
$280,653
$280,653
X
$233,877
$233,877
Feasibility Study
Technology Transfer
Small Business
Incubabor
$0
$13,300
$0
$10,000
Community
Economic
Development
Program Grant
Category Total
$0
* Total Project Cost based on PROJECTED grant award amount.
$52,016 $118,151
$376,098
$23,300 *
$366,098
Friday, October 16, 2009
$546,265
$289,504
$289,504
Page 8 of 9
Award
Date
RFP Title
Project Title
Special
Rev
Funds
MATC
Match
Funds
External
Funds
Projected
Grant
Amount
Grant
Award
Total
Project
Cost
Grant Funds
from 20082009 carried
forward to
Carry 2009-2010
Over
Grant
FY 20092010 Grant
Funds
Received
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
CARL PERKINS ADULT EDUCATION ACT
9/11/2009 Student
Success
Student Success
$1,400,000
$0
$0
$1,455,800
9/11/2009 Tech Prep
MATC Tech Prep Career
Pathways Project
$0
$0
$0
$173,528
MATC Stengthening
CTE Programs Project
$0
$0
$0
$388,200
9/11/2009 Nontraditional
Occupations
Milwaukee Area
Technical College NTO
Project
$0
$0
$0
$97,100
$97,100
10/5/2009 Reserve Funds
MATC Program of Study
Project
$0
$0
$0
$137,500
$137,500
$0
$2,252,128
$1,863,928
Strengthening
CTE Programs
Category Total
Grand Totals:
$1,400,000
$1,400,000
* Total Project Cost based on PROJECTED grant award amount.
$0
$4,666,364
$140,145
$7,832,511
$1,455,800 $2,855,800
$173,528
$1,455,800 $1,455,800
$173,528
$173,528
$173,528
$97,100
$97,100
$97,100
$137,500
$137,500
$137,500
$388,200 *
$3,652,128
$6,139,750 $12,821,770
Friday, October 16, 2009
$1,863,928
$717,075
$4,883,427
$1,863,928
$5,600,502
$124,545
Page 9 of 9
GRANT AWARD LOG Query
Milwaukee Area Technical College
Board Report
Department of Grants and Development
Governmental Grant Funds Requested/Awarded, with Carry-Over Detail and Abstract
Fiscal Year: 2009-2010
Grant Award
Award
Date
RFP Title
Project Title
Special
Rev
Funds
MATC
Match
Funds
External
Funds
Projected
Grant
Amount
Grant
Award
Total
Project
Cost
Grant Funds
from 20082009 carried
forward to
Carry 2009-2010
Over
Grant
FY 20092010 Grant
Funds
Received
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
ADULT EDUCATION AND FAMILY LITERACY ACT
8/6/2001 Basic Comp
Program
Adult Education and
Family Literacy Program
Category Total
$760,200
$760,200
$0
$0
$0
$0
$1,100,400
$1,100,400
$1,100,400 $1,860,600
$1,100,400
$1,860,600
$0
$0
GENERAL PURPOSE REVENUE
GPR Incentive Grants-Basic Skills
9/4/2001 Basic Skills
Alternative Basic Ed,
ESL & Family Literacy
(Rev. 12/15/00)
Sub-Total
$0
$0
* Total Project Cost based on PROJECTED grant award amount.
$0
$0
$0
$763,050
$763,050
$0
$763,050
$763,050
Friday, October 16, 2009
$763,050
$763,050
$0
$0
Page 1 of 4
Abstract
Grant Award
Award
Date
RFP Title
Project Title
Special
Rev
Funds
MATC
Match
Funds
External
Funds
Projected
Grant
Amount
Grant
Award
Total
Project
Cost
Grant Funds
from 20082009 carried
forward to
Carry 2009-2010
Over
Grant
FY 20092010 Grant
Funds
Received
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
GPR Minority Participation and Retention
9/4/2001 Minority Student Minority Teacher
Education Internship
Program
$0
$17,333
$0
$52,000
$52,000
$69,333
$0
9/4/2001 Minority Student Success Tracks for
Occupational Programs
$0
$0
$20,611
$61,833
$61,833
$82,444
$0
$20,611
$113,833
$113,833
$151,777
$0
Sub-Total
$0
$17,333
GPR Incentive Grants-New and Expanding Occupations
9/4/2001 New &
Expanding
Occupations
e-Data Security
$0
$34,013
$0
$102,039
$102,039
$136,052
$0
9/4/2001 New &
Expanding
Occupations
Environmental/Lead
Safety Training
$0
$20,000
$0
$60,000
$60,000
$80,000
$0
* Total Project Cost based on PROJECTED grant award amount.
Friday, October 16, 2009
Page 2 of 4
Abstract
Grant Award
Award
Date
Special
Rev
Funds
MATC
Match
Funds
External
Funds
Projected
Grant
Amount
Grant
Award
Total
Project
Cost
Grant Funds
from 20082009 carried
forward to
Carry 2009-2010
Over
Grant
FY 20092010 Grant
Funds
Received
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
RFP Title
Project Title
9/4/2001 New &
Expanding
Occupations
Digital Printing
$0
$29,121
$0
$87,364
$87,364
$116,485
$0
9/4/2001 New &
Expanding
Occupations
Marketing Research
Technologies
$0
$0
$0
$5,000
$5,000
$5,000
$0
9/4/2001 New &
Expanding
Occupations
Statewide Horticulture
Core Coordination
$0
$0
$0
$35,000
$35,000
$35,000
$0
$0
$289,403
$289,403
$372,537
$0
Sub-Total
$0
$83,134
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
GPR Incentive Grants-Workplace Literacy
9/4/2001 Workplace
ABE Education
MATC-Allen-Edmonds
Shoe Corporation
Workplace Education
Center
$0
Sub-Total
$0
Category Total
$0
* Total Project Cost based on PROJECTED grant award amount.
$0
$0
$100,467
$60,750
$30,000
$30,000
$60,750
$30,000
$30,000
$81,361
$1,196,286
$1,196,286
Friday, October 16, 2009
$90,750
$90,750
$1,378,114
$0
$0
$0
Page 3 of 4
Abstract
Grant Award
Award
Date
RFP Title
Project Title
Grand Totals:
Special
Rev
Funds
$760,200
* Total Project Cost based on PROJECTED grant award amount.
MATC
Match
Funds
$100,467
External
Funds
$81,361
Projected
Grant
Amount
$2,296,686
Grant
Award
$2,296,686
Friday, October 16, 2009
Total
Project
Cost
$3,238,714
Grant Funds
from 20082009 carried
forward to
Carry 2009-2010
Over
Grant
FY 20092010 Grant
Funds
Received
Total Grant
Funds
allocated to
Fiscal Year
2009-2010
FY 20092010 Grant
Funds to be
carried
forward to
2010-2011
$0
Page 4 of 4
Abstract
Attachment FPO - 16
Milwaukee Area Technical College District Fiduciary Fund-MATC Post-Employment Benefits Trust September 2009
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT
Statement of Fiduciary Net Assets
Fiduciary Fund - MATC Post-Employment Benefits Trust
September 30, 2009
`
Assets
Current assets
Cash and cash equivalents
Interest Receivable
Total current assets
Total Assets
$
5,175,675
5,175,675
$
5,175,675
Net Assets
Current Liabilities
Accounts Payable
Held in trust for
Post employment benefits
Total Net Assets
5,175,675
$
5,175,675
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT
Statement of Changes in Fiduciary Net Assets
Fiduciary Fund - MATC Post-Employment Benefits Trust
For The Three Months Ended September, 2009
Additions
Contributions
MATC
Retiree Contributions
Total Contributions
$
Interest Income
Total additions
8,941
2,474,621
Deductions
Adminstration
Benefit payments
Total deductions
51,700
2,423,651
2,475,351
Change in net assets
(730)
Net assets Held in Trust for Post Employment Benefits- Beginning of the year
Net assets Held in Trust for Post Employment Benefits- End of the year
1,812,016
653,665
2,465,680
5,176,405
$
5,175,675
Attachment FPO - 17
Monthly Travel Report
Attachment FPO - 18
Quarterly Consultant Report
The March 2003, report “An Evaluation: Milwaukee Area Technical College District” by the
Legislative Audit Bureau (LAB) included recommendations related to the finance and operating
activities. Specifically, LAB recommended that MATC review the use of consultants. Subsequent to
release of the report, LAB staff suggested the review focus on legal, public relations, lobbying, and
other consultants used by the president.
MATC agreed with this recommendation and the MATC Board adopted a resolution at its March 25,
2003 meeting requiring “that the MATC administration, on a quarterly basis, submit a report to the
Finance, Personnel, and Operations Committee detailing the number, status, and duration of
consultant contracts.”
In compliance with the LAB recommendation and MATC Board resolution, the following
information is presented for review and consideration.
Legal Services
MATC has engaged through a competitive procurement process the services of Michael Best &
Friedrich to provide legal services for labor, general real estate, general business, public finance
matters, education law, immigration law, litigation, administrative agency complaints, student law,
and board counsel. The contract with Michael Best & Friedrich commenced on January 1, 2007,
including a monthly retainer of $27,000 plus expenses, which was approved by the MATC Board at
its December 2006 meeting. This contract expires on or before June 30, 2010, with two additional
one year options available to MATC.
Payments per this contract for this reporting period are:
Michael Best & Friedrich
July 1, 2009 – September 30, 2009: $ 104,004.04
MATC has engaged through a competitive procurement process the services of Dow, Lohnes &
Albertson to serve as FCC Counsel. The contract which includes a fee of $370 to $530 per hour, plus
expenses, was approved by the MATC Board at its March 2008 meeting. This contact expires on or
before June 30, 2011. MATC has the option to renew the contract for two, one year periods.
Payments per this contract for this reporting period are:
July 1, 2009 – September 30, 2009: $ 5,102.32
Lobbying Services
MATC has engaged, through a competitive procurement process, the services of Broydrick &
Associates to supplement and support staff on local, state and federal issues requiring extensive,
specialized areas of lobbying expertise. The contract sets the monthly retainer at $4,000.
Payments for this reporting period total:
July 1, 2009 - September 30, 2009: $12,000.00
Lobbying activities included:
•
•
•
•
•
•
•
Track and research federal, state and local legislation with possible impacts on
MATC;
Follow up on legislative research as directed by the MATC administration and board;
Response to federal, state and local requests for information pertaining to MATC;
Presenting MATC’s positions on pending state legislation directly to legislators,
legislative aides and other governmental staff (i.e., TABOR, Park East Development,
etc.);
Schedule and organize on- and off-campus meetings with federal, state, and local
legislators;
Make recommendations as to appropriate responses from the college to pending
legislation;
Advise as to strategies and issues that should be addressed during the current fiscal
year.
Attachment FPO - 19
Quarterly Office of Corporate Learning 38.14 Report
FISCAL YEAR 2009-2010
1ST QUARTER SUMMARY
JULY 1, 2009 THROUGH SEPTEMBER 30, 2009
CONTRACTS
PENDING
Total Contract Revenue
Total Contract Cost
Margin
Percent of Cost Recovery
$
Contract Budget
$ 1,123,913.00
0 $ 1,065,790.43
0 $
58,122.57
105.45%
-
10/15/2009
CONTRACTS SIGNED
TOTAL
ACTUAL INVOICED
POTENTIAL
Quarter to Date** Year to Date** Contract to Date*
$
462,805.00 $ 462,805.00 $
271,169.00 $ 271,169.00
$
335,494.98 $ 335,494.98 $
185,974.71
$
127,310.02 $ 127,310.02 $
85,194.29
137.95%
137.95%
145.81%
*Includes cost that have not been invoiced yet. Contracts are billed after cost have been incurred.
**Cost have been included in prior quarters.
Contracts
Pending
$
-
OCL
HIGH SCHOOL
Budget Revenue
Budget Cost
$
448,479.00 $
390,356.43
0 $
WORKPLACE
EDUCATION/CUSTOMIZED TRAINING $
TOTAL $
Fund Cost Recovery - Cash Method
GASB Cost Recovery - Accural Method
-
$
-
675,434.00
$ 1,123,913.00
$
Fund Cost GASB Cost
Recovery
Recovery
145.81%
145.81%
$
-
0.00%
0.00%
0.00%
675,434.00
$
-
100.00%
127.09%
127.09%
$ 1,065,790.43
$
105.45%
145.81%
132.37%
$
-
Budget Margin
$ 58,122.57
Budget Cost
Recovery
114.89%
58,122.57
Attachment FPO – 20
Out-of-Country Travel Quarterly Report
There were no accounts payable checks issued July-Sept 2009 related to foreign travel.