Quality Account 2011/12 Putting you first is at the heart of everything we do Contact Trust Headquarters Bridge House Unit 16, The Point Lions Way Sleaford Lincolnshire NG34 8GG Tel: 01529 220300 Website: http://www.lincolnshirecommunityhealthservices.nhs.uk/public/ Communications For more information about communication activities happening across the Trust please contact: Sue Barnston Head of Communications Tel: 01529 220300 E-mail: lchsecomms@lincs-chs.nhs.uk Trust Board Information For more information on our Trust Board please contact: Bev Wormald Trust Board Secretary 2 Tel: 01529 220373 E-mail: bev.wormald@lincs-chs.nhs.uk Lincolnshire Community Health Services NHS Trust Contents Contact2 Contents3 Glossary4 Part 1 - Welcome 6 Our Services 7 Statement from the Chief Executive and the Board 8 Statement of Directors’ Responsibility in respect of the Quality Account 9 Part 2 - Our priorities for quality improvement in 2012/13 10 Clinical Effectiveness - Record Keeping 10 Clinical Effectiveness and Patient Safety - Improving Venous Thromboembolism (VTE) prophylaxis 12 Patient Safety Reduction in falls resulting in harm 14 Patient Safety 16 Reduction in medication errors 16 Patient Experience Reduction in avoidable Pressure Ulcers 18 Statements relating to quality of NHS services provided 20 Statement from the Care Quality Commission 21 Statement on Data Quality 22 Part 3 - Review of Quality Performance 2011/12 24 Patient Safety 24 Clinical Effectiveness 24 Patient Experience 25 East Midlands Leadership Academy 25 Quality Achievements in 2011/12 26 Staff Survey 28 Examples of Outstanding Practice 29 Complaints and Compliments 34 National Health Service Litigation Authority (NHSLA) 35 Statement of changes to content of Quality Account post consultation 36 Statements from other bodies 36 Quality Account 2011/12 3 Glossary AHP Allied Health Professional BAPEN British Association of Parenteral and Enteral Nutrition CCG Clinical Commissioning Groups COPD Coronary Obstructive Pulmonary Disorder CQC Care Quality Commission CQUIN Commissioning for Quality and Innovation – a scheme to encourage improvement DVT Deep-vein Thrombosis IV Intravenous Therapy LCHS Lincolnshire Community Health Services NHS Trust LINk Local Involvement Network MRSA Meticillin-resistant Staphylococcus Aureus NHS National Health Service NHSLA National Health Service Litigation Authority NICE National Institute for Health and Clinical Excellence NMC Nursing and Midwifery Council PALS Patient Advice and Liaison Service PE Pulmonary Embolism PEAT Patient Environment Action Team ULHT United Lincolnshire Hospitals Trust VTE Venous Thromboembolism 4 Lincolnshire Community Health Services NHS Trust Quality Account 2011/12 5 Part 1 Welcome A Quality Account is a report about the quality of services provided by an NHS healthcare service. The report is published annually and is made available to the public on the Lincolnshire Community Health Services NHS Trust website and NHS Choices website, www.nhs.uk. At Lincolnshire Community Health Services NHS Trust (LCHS) we provide community healthcare services for the population of Lincolnshire, one of the largest healthcare communities in the country, covering an area of 2,350 square miles and a population of 735,000. Our 2,600 staff care for thousands of patients every day in our community hospitals, health clinics, walk in centres and minor injuries units. If you are housebound, we come to you at home or in your place of care. Health visitors and school nurses support our young families; we provide primary care services out of hours; our teams of nurses, therapists and specialists care for those across the county whether suffering from respiratory conditions, heart problems, diabetes, cancer, or wounds such as leg ulcers. Our teams support rehabilitation following stroke or other illness/accident with physiotherapy, occupational therapy and speech and language difficulties; our sexual health teams provide a confidential and nonjudgmental service to all who need it and our weight management and smoking cessation teams can help you improve your health. At the end of life, we are there to support you and your family with dignity at home if that is your preference. Our Vision and Values are simply defined – we want to be your first choice for community health care. Our Patients First values say putting you first is at the heart of everything we do… and we embed this in every aspect of our services. 6 Lincolnshire Community Health Services NHS Trust Our Services Family and Healthy Lifestyles Health Visiting and School Nursing Safeguarding Vulnerable Children and Young People Children’s Therapy Services Smoking Cessation, Weight Management Sexual Health Community Hospitals Services provided at the 4 Community Hospitals, County Hospital, Louth, Johnson Hospital, Spalding John Coupland Hospital Gainsborough and Skegness Hospital Integrated Community Based Services Adult integrated Teams (Including Community Nursing, Specialist Nursing and Community Response, and Rehabilitation) Adult Therapy Services, (Physiotherapy, Occupational Therapy, Speech and Language Therapy, and Podiatry) Assisted Discharge Stroke Service Anti Coagulation Service Adults Electronic Assistive Technology Service (EATS) Quality Account 2011/12 Infrastructure Corporate Services Primary Care Services GP Practices Walk in Centre Human Resources and Organisational Development Out of Hours Informatics and Performance Services Finance Communications Clinical Governance & Risk PALS Patient & Public Involvement & Engagement Care Quality Commission and NHS Litigation Authority Assurance 7 Statement from the Chief Executive and the Board In April 2011, we became a new, independent NHS Trust after separating from NHS Lincolnshire as part of the Government’s NHS reforms. This started our journey to becoming an NHS Foundation Trust. We firmly believe that this path will give us greater freedom to shape our services in response to the needs of our patients and to improve services locally whilst still being part of the NHS. We want to support you and those you care for to receive high quality services close to where you live and to stay independent and confident at home. Ellen Armistead Chief Executive, LCHS There is nothing more important than ensuring that our patients receive the highest standard of clinical care. Last year we put together our first ever Quality Account, looking at quality in the areas of patient safety, clinical effectiveness and patient experience. We are pleased to say that all of the initiatives we committed to have been delivered. This year we will build on those priorities and identify future priorities to ensure that quality services continue to drive LCHS forward. Our service portfolio is diverse, providing integrated community services to adults and children, community hospitals, primary care and a number of specialist services which makes the organisation an attractive proposition as a viable NHS Foundation Trust. Our Strategic Aims for 2012-2013 are to: Listen to our users, value their views and improve the patient experience Deliver the highest quality healthcare services; person centred, safe, effective, efficient, equitable and timely Deliver a quality driven financial strategy Develop and lead a workforce proud to be part of LCHS Dr Don White Chair, LCHS Ensure our services are reflective of the needs and wishes of the community Manage the reputation of the organisation, through effective engagement with our stakeholders Use technology to enhance patient experience and improve efficiency and effectiveness Ensure the environment is appropriate, fit for purpose and meets and exceeds the need and expectations of users 8 Lincolnshire Community Health Services NHS Trust Statement of Directors’ Responsibility in respect of the Quality Account The directors are required under the Health Act 2009, National Health Service (Quality Accounts) Regulations 2010 and National Health Service (Quality Account) Amendment Regulation 2011 to prepare Quality Accounts for each financial year. The Department of Health has issued guidance on the form and content of annual Quality Accounts (which incorporate the above legal requirements). In preparing the quality report, directors are required to take steps to satisfy themselves that: The Quality Report presents a balanced picture of the Trust’s performance over the period covered; The performance information reported in the Quality Account is reliable and accurate; There are proper internal controls over the collection and reporting of the measures of performance included in the Quality Account, and these controls are subject to review to confirm that they are working effectively in practice; The data underpinning the measures of performance reported in the Quality Account is robust and reliable, conforms to specified data quality standards and prescribed definitions, is subject to appropriate scrutiny and review; The Quality Account has been prepared in accordance with Department of Health guidance. The directors confirm to the best of their knowledge and belief they have complied with the above requirements in preparing the Quality Account. To the best of the knowledge of the Chief Executive, the information reported in the Quality Account is accurate and a fair representation of the quality of healthcare services provided by LCHS. By order of the Board Chairman..............................................................Date...................... 29-05-2012 Chief Executive.....................................................Date....................... 29-05-2012 Quality Account 2011/12 9 Part 2 Our priorities for quality improvement in 2012/13 Clinical Effectiveness Record Keeping Good record keeping is an integral part of nursing and practice, and is essential to the provision of safe and effective care (NMC 2010). Accurate record keeping is fundamental to high quality, safe patient care. It should reflect the high standards of effective practice and standards that equally demonstrate the communication with other people involved in patients’ care. It should document clearly the individual practitioner’s professional accountability and responsibility, supporting effective clinical judgements and decision making alongside patient preferences for care and consent to treatment. Aim/Goal LCHS aims to improve the accuracy and completeness of its clinical records. Current Status The Trust has policies and guidelines for record keeping that meet national and professional standards. Audits have shown that the standard of record keeping can vary considerably. Identified Areas for Improvement All patients are able to access their care record in a format that meets their needs A single electronic care record is used to provide consistency and continuity of care All care plans reflect the patient’s needs and are based on best practice Current Initiatives in 2011/12 Record keeping audits are carried out and the results are shared with clinical staff to improve their practice The Trust has policies in place that reflect national and professional standards New Initiatives to be implemented in 2012/13 The Trust will implement reviews of patient case notes to ensure that all records are comprehensive, accurate, clear and reflect best practice The Family and Healthy Lifestyles Business Unit will carry out peer reviews of records on a quarterly basis A new training package on the principles of record keeping and the legal aspects and implications of accurate record keeping will be introduced for all clinical staff 10 Lincolnshire Community Health Services NHS Trust Monitoring and Reporting of the priority area Quarterly Record Keeping audits will take place across LCHS services and will be reported to the Clinical Governance and Risk Committee and LCHS Trust Board through the Quality and Risk Report A peer review process of the quarterly audits will take place within the Family and Healthy Lifestyles Business Unit and will be reported to the Clinical Governance and Risk Committee and LCHS Trust Board through the Quality and Risk Report The Human Resources and Organisational Development Committee will receive updates on staff compliance with Record Keeping training Board Sponsor Chief Nurse/Director of Operations Implementation/Programme Lead Head of Safeguarding Quality Account 2011/12 11 Clinical Effectiveness and Patient Safety Improving Venous Thromboembolism (VTE) prophylaxis Venous Thromboembolism (VTE) is the formation of a blood clot in the veins. It most commonly occurs in the deep veins of the leg or pelvis, this is known as deep-vein thrombosis (DVT). An embolism occurs if all or part of the clot breaks off from the site where it forms and travels through the venous system. If it lodges in the lungs, this is called pulmonary embolism (PE). Deepvein thrombosis (DVT) and pulmonary embolism (PE) are the most common manifestations of VTE. Aim/ Goal: LCHS will implement the NICE guidance on risk assessments for VTE, and we will ensure that every patient identified as being at increased risk of VTE receives appropriate preventative measures (prophylaxis). 100% of patients will be risk assessed for development of VTE Those identified as being at increased risk of VTE receive the recommended mechanical and pharmacological prophylaxis at the right time and for the appropriate duration Current Status LCHS aims to improve the accuracy and completeness of its clinical records. The Trust has policies and guidelines for record keeping that meet national and professional standards. Audits have shown that the standard of record keeping can vary considerably. NICE guidance on VTE was introduced in Community Hospital wards at Louth County Hospital in 2010 and clinical audits demonstrate high rates of compliance. Identified areas for improvement All patients in community hospitals will be risk assessed for development of VTE in line with NICE guidance and those identified as being at risk will receive appropriate prophylaxis (prevention) New initiatives to be implemented in 2012−13 All Community hospital staff will be competent in VTE assessment and prevention to ensure all staff are aware of the significance of this initiative on an on-going basis Introduction of VTE audits in all community hospitals, these will be reviewed at Clinical Governance meetings to ensure that clinicians and all members of the multidisciplinary team understand their responsibility for delivering the initiative. 12 Lincolnshire Community Health Services NHS Trust Monitoring and Reporting of the priority area Quarterly audits of risk assessments will take place across LCHS and will be reported to the Clinical Governance and Risk Committee and LCHS Trust Board through the Quality and Risk Report Quarterly audits of prescribing of prophylaxis will take place across LCHS and will be reported to the Clinical Governance and Risk Committee and LCHS Trust Board through the Quality and Risk Report Board Sponsor Chief Nurse/Director of Operations Implementation/Programme Lead Project Facilitator Quality Account 2011/12 13 Patient Safety Reduction in falls resulting in harm Over recent years increasing attention has been paid to patient falls both in terms of harm and the number of falls. National evidence suggests that more could be done to protect patients from harm. Aim/Goal Although in LCHS the level of harm from falls is low, we have decided to set ourselves the goal of reducing the level of harm even further in our community hospitals 25 25 25 23 21 20 19 17 16 15 15 13 12 10 10 10 12 12 20 20 R A M FE 20 N JA D B 12 11 20 EC 20 V O N O CT 20 11 11 11 20 SE 20 G U A P 11 11 20 JU N JU L 20 11 20 M AY 20 PR A 11 5 11 Number of Falls Resulting in Harm Current Status Identified Areas for Improvement LCHS have put together an improvement team to test and pilot falls prevention strategies. This will involve rigorous monitoring and scrutiny of when and why falls happen. Clinical teams will be learning what prevention strategies they need to adopt for their group of patients. 14 Lincolnshire Community Health Services NHS Trust Current Initiatives in 2011/12 The improvement initiatives will be tested at Welland Ward, Johnson Community Hospital in the first instance and then rolled out to all wards in the community hospitals, using the same methods and sharing lessons learned. LCHS has an agreed falls strategy and carries out risk assessments on all patients is its care. New Initiatives to be implemented in 2012/13 Roll out of improvement initiative to all community hospitals Monitoring and Reporting of the priority area Monthly monitoring of the total number of falls and the number of falls resulting in harm will be reported to the Clinical Governance and Risk Committee and LCHS Trust Board through the Quality and Risk Report Board Sponsor Chief Nurse/Director of Operations Implementation /Programme Lead Project Facilitator Quality Account 2011/12 15 Patient Safety Reduction in medication errors Medication errors are broadly errors in prescribing, dispensing or administration of a drug. They are the single most preventable cause of patient harm. (National Patient Safety Agency 2004). Aim/Goal In LCHS the level of harm from medication errors is low; however we have decided to set ourselves the goal of reducing the level of harm even further. 10 8 8 6 5 5 4 4 4 4 2 2 1 1 1 12 12 20 20 R A M FE 20 N B 12 11 D JA EC 20 V O N CT O 20 11 11 20 11 20 SE 20 G U A P 11 11 20 JU N JU AY M L 20 11 11 0 20 Reduction in Medication Errors Resulting in Harm Current Status Identified Areas for Improvement Further reduce all types of medication errors Current Initiatives in 2011/12 LCHS has introduced a medication chart checker to reduce administration errors. LCHS carries out detailed investigations into all medication errors and has introduced a competency framework for staff who make errors. 16 Lincolnshire Community Health Services NHS Trust New Initiatives to be implemented in 2012/13 The Trust will use recognised improvement techniques to analyse, where and why medications errors occur. Strategies will be put in place to reduce errors. The work will commence on Scotter Ward, John Coupland Community Hospital. The improvement techniques will then be rolled out to all community hospital wards using the same improvement methods. Monitoring and Reporting of the priority area Monitoring and Reporting of the priority area Monthly monitoring of the total number of medication errors and the number of errors resulting in harm will be reported to the Clinical Governance and Risk Committee and LCHS Trust Board through the Quality and Risk Report Board Sponsor Medical Director Implementation Lead/Programme Lead Project Facilitator Quality Account 2011/12 17 Patient Experience Reduction in avoidable Pressure Ulcers Most pressure ulcers, or bed sores, are a complication of illness which with appropriate care can be avoided. People who are unable to move some of all of their body due to illness, paralysis or advanced age often develop pressure ulcers which are graded from 1 (least serious) to grade 4 (most serious). At LCHS we strive to ensure that no patient suffers from a pressure ulcer that could be avoided through preventative measures. Aim/Goal No avoidable pressure ulcers at Grade 2, 3 and 4 by December 2013. 25 25 25 23 20 20 19 18 15 17 16 15 11 10 9 7 12 12 20 20 R A M FE 20 N JA D B 12 11 20 EC 20 V O N O CT 20 11 11 11 20 SE 20 G U A P 11 11 20 JU N JU L 20 11 20 M AY 20 PR A 11 5 11 LCHS acquired Grade 3 and 4 pressure ulcers Current Status Identified areas for improvement All patients will be assessed for their risk of developing a pressure ulcer. A treatment plan will be put in place for them and they will be carefully monitored. 18 Lincolnshire Community Health Services NHS Trust Current Initiatives in 2011/12 Pressure ulcers are a widespread and often underestimated health problem and as of 31 March 2010 there was no nationally set way of measuring and recording the incidence of pressure ulcers or of comparing the incidence levels between providers. In order to reduce the number of patients acquiring pressure ulcers: A pressure ulcer prevention treatment pathway is in place We are updating our pressure ulcer prevention treatment pathway and auditing our compliance against patient assessments All Grade 3 and 4 pressure ulcers are reported as a Serious Incident and investigated through the Root Cause Analysis process which is an investigation to determine the fundamental contributing factors of the pressure ulcer. This process ensures lessons are learnt and practices are improved. New Initiatives to be implemented in 2012/13 We are developing our IT reporting systems We are updating our pressure ulcer prevention tool and auditing our compliance against patient assessments We are developing a mandatory training package for all clinical skills We are improving our incident reporting system and publishing our performance on a team by team basis Monitoring and Reporting of the priority area Monthly monitoring of the total number of grade 2, 3 & 4 pressure ulcers and the number of avoidable pressure ulcers will be reported to the Clinical Governance and Risk Committee and LCHS Trust Board through the Quality and Risk Report Board Sponsor Director of Operations/ Chief Nurse Programme Lead Senior Project Manager Implementation Lead Clinical Nurse Specialist Tissue Viability Quality Account 2011/12 19 Statements relating to quality of NHS services provided Review of Services During 2011-12 Lincolnshire Community Health Services NHS Trust provided and/or sub-contracted 42 NHS services. LCHS has reviewed all the data available to them on the quality of care in 5 of these NHS services. The income generated by the NHS services reviewed in 2011-12 represents 28% of the total income generated from the provision of NHS services by LCHS for 2011-12. Participation in Clinical Audit During 2011/12, 1 national clinical audits and 0 national confidential enquiries covered NHS services that Lincolnshire Community Health Services NHS Trust provides. The national clinical audits and national confidential enquiries that Lincolnshire Community Health Services NHS Trust was eligible to, and participated in, was the National Continence Pilot Audit during 2011/12. Participation in Clinical Research The number of patients receiving NHS services provided or sub-contracted by Lincolnshire Community Health Services NHS Trust in 2011/12 that were recruited during that period to participate in research approved by a research ethics committee was 1512. Goals agreed with Commissioners A proportion of Lincolnshire Community Health Services NHS Trust’s income in 2011/12 was conditional on achieving quality improvement and innovation goals agreed between Lincolnshire Community Health Services NHS Trust and NHS Lincolnshire, through the Commissioning for Quality and Innovation (CQUIN) payment framework. For further details go to: http://www.lincolnshire.nhs.uk/en/Commissioning/ CQUIN---Commissioning-for-Quality-and-Innovation/ NICE Quality Standards NICE quality standards measure NHS Trusts delivery of high-quality, costeffective patient care. LCHS is committed to achieving these standards across the organisation’s services. 20 Lincolnshire Community Health Services NHS Trust Statement from the Care Quality Commission Lincolnshire Community Health Services NHS Trust is required to register with the Care Quality Commission and its current registration status is fully registered. Lincolnshire Community Health Services NHS Trust has no conditions on registration. The Care Quality Commission has not taken enforcement action against Lincolnshire Community Health Services NHS Trust during 2011/12. LCHS is registered to carry out the following regulated activities: Treatment of Disease, Disorder or Injury Surgical Procedures Diagnostic and Screening Procedures Family Planning Nursing Care Paul Robinson, Deputy Chief Executive, LCHS Board nominated individual for CQC LCHS has not been subject to unannounced visits from the CQC in 2011/12. LCHS has not participated in special reviews or investigations by the Care Quality Commission during 2011/12. Unannounced Quality visits As part of the continual quality review process Senior Managers within LCHS conduct unannounced spot checks to services. These are conducted in a similar style to that of the CQC unannounced checks, to ensure that service quality is monitored. During 2011/12 LCHS carried out a total of 6 spot checks, these covered: Louth Hospital – Urgent Care Centre Louth Hospital - Wards John Coupland Hospital, Gainsborough Johnson Hospital, Spalding Skegness Hospital – 1 day and 1 night visit Internal spot checks assure compliance with the CQC outcomes. Information gathered from the spot checks is reported to the Clinical Governance and Risk Committee where action plans are agreed and monitored. Spot checks will also be carried out in 2012/13 with the outcomes for review being selected by the Trust Executive Group. Quality Account 2011/12 21 Statement on Data Quality LCHS will be taking the following actions to improve data quality: Receive external assurance of the 2011/12 Quality Account to test the quality of the data information provided in the report. This is not a mandated requirement of the Quality Account but will provide assurance to LCHS as an aspirant Foundation Trust and determine areas for improvement. NHS Number and General Medical Practice Code Validity LCHS submitted records during 2011-2012 to the Secondary Uses service for inclusion in the Hospital Episode Statistics which are included in the latest published data. The percentage of records in the published data which included the patient’s valid NHS number was: 100% for admitted patient care 99.2% for accident and emergency care The percentage of records in the published data: 100% for admitted patient care 100% for accident and emergency care Information Governance Toolkit attainment levels The Information Governance Toolkit is a performance tool that draws together the legal rules and central guidance that ensures organisations process and handle information in an appropriate manner. It covers personal information i.e. relating to patients/service users and employees and also corporate information, e.g. financial and accounting records. The purpose of the assessment is to enable organisations to measure their compliance against the law and central guidance and to see whether information is handled correctly. Where partial or non-compliance is revealed, organisations must take appropriate measures, with the aim of making cultural changes and raising information governance standards through year on year improvements. The ultimate aim is to demonstrate that the organisation can be trusted to maintain the confidentiality and security of personal information. LCHS Information Governance Assessment Report overall score for 2011/12 was 68% and was graded as satisfactory. Level 2 was achieved for all areas with the agreement that LCHS achieve 95% compliance with Information Governance training by the end of April 2012. As at the 12th April 2012 91% compliance had been achieved. 22 Lincolnshire Community Health Services NHS Trust Clinical Coding error rate LCHS was not subject to the Payment by Results clinical coding audit during 2011/12 by the Audit Commission. Due to the low numbers of uploaded Secondary Uses Service consultant led activity, LCHS was not subjected to nor requested to take part in an audit. The Clinical Coding team have completed the foundation training coding qualification and necessary refresher courses. An arrangement is in place with United Lincolnshire Hospitals Trust (ULHT) to strategically manage the team due to the numbers of staff. Quality Account 2011/12 23 Part 3 Review of Quality Performance 2011/12 LCHS has a Quality Improvement Strategy and has undertaken a review of its quality governance systems. As a result LCHS has improved the reporting of incidents, improvement in patient safety from Board to Ward and is developing a quality dashboard at ward and team level. In addition LCHS is being supported by the Institute of Improvement and Innovation to implement the Safe and Productive Care for Older People programme across its inpatient and community settings. This section is a review of the Trust’s quality performance over the past year based on the priorities set within the 2010/11 quality account. The areas that were selected to be reported against were identified as the most important by patients, staff, Board members and people who purchase our services on behalf of the local population Patient Safety Medicines Management Monitoring of medicines administration for all disciplines A Medicines Management Lead has been appointed within LCHS to ensure that the Medicine Management Improvement plan is progressed. The Medicines Management Committee ensures that policy and guidance are followed and education and learning are paramount to ensuring patient safety. Medication errors are reported through the incident reporting system and associated investigations and action plans are put in place and monitored locally through the Clinical Governance Committees. Clinical Effectiveness Transforming Community Services Introduction of Business Units in the new NHS Trust and the development of integrated services The introduction of Business Units took place in April 2011. Staff engagement has been a key focus within the Business Units in order to ensure effective communication regarding the new structure of the organisation. The formation of Business Units is enabling better integration of services with key stakeholders including patients, carers, public and health and social care providers as well as the new Clinical Commissioning Groups. Business Units are enabling a mapping of services to take place in relation to availability of resources and requirements of specifications to ensure safe and effective service delivery. Quality improvements are being made through Clinical Audit, Patient Involvement, Patient Experience, Incident reporting and learning through experience. 24 Lincolnshire Community Health Services NHS Trust Patient Experience End of Life Care – project to evaluate patient and carer experience of End of Life Care Individual experiences influenced the review of services and work is in hand to ensure that more is being done to listen to those who care for a relative, friend or loved one towards the end of their life is heard. During 2011/12 carers were routinely invited to feedback to transform future service delivery for those people and their carers towards the end of their life. Carers are going to be routinely invited to meet with the Trust six months following the passing of their loved ones with the aim of highlighting what was helpful in respect of services received from Lincolnshire Community Health Services NHS Trust and also where the carer feels the service could be improved. Sue Cousland, Chief Nurse/ Director of Operations, LCHS East Midlands Leadership Academy In 2010 a team of health professionals from LCHS won first place in a regional leadership challenge beating ten other teams to secure £50,000 of funding to further develop their project to deliver Intravenous Therapy (IV) in a range of community settings including patients’ homes and Community Hospitals. The aim of the project was to explore the feasibility of providing an IV delivery of therapies from within community based services. Benefits of the project included: Patient choice of environment in which they receive the therapy Improved quality of care Empowerment for patients to manage their own health Promotion of dignity and independence Prevention of unnecessary hospital admissions Reduction in length of hospital stay Promotion of care giver/patient partnership in the delivery of care Improved experience for care givers/significant other i.e. less travel, reduction in financial cost To date the clinical teams have received training in cannulation and IV administration. Quality Account 2011/12 25 Quality Achievements in 2011/12 LCHS continues to make progress with regards to quality improvements and achievements in areas such as the Patient Environment Action Team (PEAT) inspections (a tool to ensure improvements are made in non-clinical aspects of care including environment, food, privacy and dignity), health acquired infection reporting, feedback from staff surveys and compliments and complaints. PEAT Scores Dr Phil Mitchell Medical Director, Lead for Infection Control, LCHS PEAT is self-assessed and provides a framework for inspecting standards to demonstrate how well LCHS is performing in key areas including: Food Cleanliness Infection control Patient environment (including bathroom areas, lighting, floors and patient areas) Assessments are carried out by various members of LCHS staff including nurses, matrons, doctors, estates and facilities staff, executive and nonexecutive directors, dieticians and estates directors. Patients, patient representatives and members of the public are also part of this assessment process. The PEAT inspections are carried out in the four Community Hospitals in Gainsborough, Louth, Skegness and Spalding. Below a comparison of the 2010 and 2011 results are shown. Environment Food Privacy and Dignity 2010 2011 2010 2011 2010 2011 John Coupland Hospital Gainsborough Excellent Good Excellent Acceptable Excellent Excellent Johnson Hospital Spalding Excellent Excellent Excellent Excellent Excellent Excellent County Hospital Louth Acceptable Good Excellent Excellent Good Good Skegness Hospital Excellent Good Excellent Excellent Excellent Good Our community hospitals are audited for environmental cleanliness on a monthly basis and consistently achieve greater than the 90% target set for cleanliness. 26 Lincolnshire Community Health Services NHS Trust Health Care Associated Infection Controlling the risk of avoidable infection is a key role for LCHS and we aim to ensure that all service users who access healthcare and the staff who provide the care do so in a safe and clean environment. This can be demonstrated through the low Meticillin-Resistant Staphylococcus Aureus (MRSA) results for both 2010/11 and 2011/12. Number of admissions 3213 4838 3715 Number of screens completed 3219 4877 3691 Number of MRSA positive screens 63 80 59 MRSA Blood Stream Infection Comparison for LCHS 1.6% 2009/10 Quality Account 2011/12 2.0% 1.6% 2010/11 2011/12 27 Staff Survey The results from the 2011 staff survey have shown improvements in some of the key areas, the response rate for the survey was 56%. 64 questions were asked in the survey of which 30% were rated higher than in 2010. Ian Warren Director of Human Resources and Organisational Development, LCHS The 2011 survey demonstrates that staff experiences have improved most in the following areas: Staff are able to carry out their work to a standard they are pleased with Care of patients is the Trust’s top priority The trust helps to balance work and home life Training levels for both equality and diversity and infection control have increased Senior managers are acting on staff feedback The number of staff injured or unwell because of work related stress has reduced Areas where the Trust has performed well against the national average are: Communication with senior management and staff is effective Care of patients is the Trust’s top priority Senior managers act on staff feedback They or a colleague reported an error that could hurt staff They or a colleague reported an error that could hurt patients Staff injured or unwell because of work related stress has reduced The staff survey identified that there were some areas for improvement; these were the opportunity for all staff to discuss: Flexible working Goals and objectives Career progression Receive clear feedback Recommendations have been made and actions put in place to ensure areas requiring improvements and further achievements are made. 28 Lincolnshire Community Health Services NHS Trust Examples of Outstanding Practice Regional Innovation Fund to undertake a ‘New Ways of Working Project’ LCHS secured £60k funding through the Regional Innovation Fund and is launching a new Quality Improvement programme called ‘The New Ways of Working programme’ this has been set up to work with staff to develop new and better ways of working for you in the organisation. The areas that the programme has been commissioned to implement are: SystmOne (S1) Briefcase - This is a new functionality that allows staff to access a limited amount of a patients record that can then be saved to a S1 briefcase and staff can travel around to care for patients and update their S1 patient care records offline and thus reduce connectivity issues. It is to be used as a new tool if identified as suitable by LCHS teams. The team are looking at the functionality of S1 Briefcase and working with staff and system trainers to introduce more efficient ways of working. S1 refresher training: Systems training will be available to support LCHS staff throughout the New Ways of Working Quality Improvement Board (NWWQIB) Programme for any training relating to S1 e.g. for S1 Briefcase and for S1 rotas & visits. This training is going to be offered as flexibly as possible for each team. Telehealth: There is a new Telehealth system being introduced into Lincolnshire, with partnership working between Lincolnshire County Council, Lincolnshire Partnership Foundation Trust, United Lincolnshire Hospitals Trust & Lincolnshire Community Health Services NHS Trust available called Florence or Flo which sends reminder / prompt texts messages to patients. Clinical teams need to identify suitable patients that could benefit from using this Telehealth technology e.g. Diabetic patient receiving reminders to check their blood glucose levels. Technology and Connectivity: Producing plans in 10 phases - to send to IT to ensure a good standard of connectivity. Ensuring workplace is fit for purpose for each team. Estates: The estates project is to manage the closure of some estates or to relinquish some estate leases - and relocate staff to other estates. Quality Account 2011/12 29 Article in Cancer Nursing Practice Journal Louise Lee, Macmillan Nurse in the Grantham Team and her colleagues from ULHT have had an article accepted for publication in the Cancer Nursing Practice Journal In November 2011, Louise Lee, Macmillan Nurse from Grantham, along with a Macmillan Nurse and the Macmillan Cancer Information Services Lead designed and set up a countywide study day for all grade 6 staff and AHP from all provider organisations in Lincolnshire to raise awareness of sexual problems for cancer patients . This followed on from the campaign by Macmillan Cancer Support to raise awareness of this issue. Louise and her colleagues evaluated the study event and wrote an article for publication – Sexual problems in people with cancer- Evaluation of a study event. Article in Royal College of Nursing – Community Nursing: Transforming health care. Published 21st November 2011 www.rcn.org.uk Article in Royal College of Nursing Journal Enabling dignified end-of-life care Candice Pellett: Case Manager District Nurse and Queen’s Nurse working in an integrated community nursing team, Lincolnshire Community Health Services NHS Trust, England. Candice was also seconded two days a week with the Department of Health as the clinical nursing lead in the Transforming Community Services programme Candice piloted an end-of-life care guide which she helped to produce while on secondment with the Department of Health. Where Candice works in South West Lincolnshire 90% of those who wish to die at home are supported to do so compared with the national figure of 20 percent. Candice said. “I work with a great team of community nurses, Macmillan Nurses and GPs. If one of our patients expresses a wish to die at home we try to prepare in advance and not leave anything until the last minute. Every five weeks we meet to discuss the patients we believe to be in the last six to 12 months of their life, irrespective of condition. We use these meetings to discuss their condition, their medication and their carers’ needs, where they wish to die, any recent hospital admissions as well as welfare concerns such as benefit entitlements.” “We pull in support from whatever source is necessary to help the patient and their loved ones.” 30 Lincolnshire Community Health Services NHS Trust The Wolds Baby Café, Market Rasen Baby Cafes are branded drop in centres that promote the psychological and physical benefits of breastfeeding. Although Baby Cafés appear informal and relaxed, mothers can expect a certain type and quality of service that are underpinned by key concepts, evidence based information and a high level of professionalism The Baby Café model must be health led and the Lead Facilitator who is a Health Visitor with specific qualifications in breastfeeding must be present at all sessions. There is also a variety of resources that the mums can hire such as baby slings. The idea is to give mums the chance to chat with other parents and breastfeeding experts for support and information in a café atmosphere. Quality refreshments are served including fresh fruit and filter coffee. The Wolds Baby Café was launched in June 2011 and is held every week in Market Rasen Children’s Centre. Already in the first six months of its opening 65 breastfeeding mothers have attended. Here are some comments from our mums so far: ‘Friendly supportive group’ ‘Its brilliant and I miss it if I did not come one week. Fantastic service’ Quality Account 2011/12 ‘I enjoy coming every week; it picks my spirit up after a bad week’ ‘I would have given up at 5 weeks as my baby was feeding every 20 mins it was nice to have the reassurance that all was normal’ 31 Queens Nurse Award The title of Queen’s Nurse (QN) is open to individual nurses who want to demonstrate their commitment to patient-centred values and continually improving practice. Two of our nurses have achieved their ‘Queens Nursing awards’ this year - Julie Bevan and Tracy Cunningham. Tracy Cunningham, Respiratory Complex Case Manager Tracy Cunningham, Respiratory Complex Case Manager based in Skegness said. “I want to become more involved in policy making, to help improve the services offered to patients with respiratory disease. In Lincolnshire we are very fortunate to have a COPD service that supports patients in their homes from diagnosis to end of life. But this isn’t the case everywhere and there are millions of patients that go undiagnosed throughout the country. As a Queen’s Nurse, I will be supported to look at this and will also be helped to develop the service we currently offer, to improve respiratory care for patients.” Outstanding examples of End of Life Care Suzanne Wells, Case Manager Suzanne is a Case Manager in the Holbeach and Moulton area providing support and clinical care for patients in their own homes. Positive feedback was received from a patient’s relative on the care administered by Suzanne and her team. With Suzanne’s support the patient was able be cared for at home in the final weeks of his life, as he had wished. The family’s appreciation was shown within the local press by way of an acknowledgement to Suzie Wells to say a special thank you for all she had done for the patient and his family. Natalie Herring, Macmillan Specialist nurse Natalie is a Macmillan Specialist nurse who cares for patients with cancer, providing palliative care in the patient’s own home whenever possible. Natalie was nominated for an internal award following receipt of two letters from patients’ relatives thanking Natalie and her team for the care and kindness they had received. With Natalie’s support the patients were able to be cared for at home in the final weeks of their lives, as they had wished. 32 Lincolnshire Community Health Services NHS Trust Irene Woodrow, Case Manager, Community Nurse Irene is a Case Manager in the Spalding area providing support and clinical care for patients in their own homes. Irene was nominated for an internal award following receipt of a letter from a patient’s relative expressing her sincerest thanks for the great comfort Irene had given to the patient and relatives during the patient’s illness and last days of her life when she had to be taken into hospital. Irene made a real difference to this patient, helping her in her last days of life by giving her dignity and comfort as well as clinical care and helping her relatives through a very difficult, traumatic time by giving them strength and comfort to cope with their loss. Outstanding example of Nutritional Support Anne Duncan, Case Manager/District Nurse Anne is a Case Manager providing support and clinical care in the community with an interest in nutrition and malnutrition. Anne has written Guidelines for the Management of Malnutrition in Primary Care to enable patients with nutritional difficulties to be identified and managed quickly and efficiently. Anne has also worked with workforce development to develop an e-learning program to enable clinical staff within the organisation to access training on nutritional screening. The e-learning program has been endorsed by BAPEN (The national association responsible for advancing clinical nutrition). Falls education for Residential Care Homes Kai Brownhill – Community Staff Nurse Kai Brownhill developed a standard training approach for staff working in residential care homes. As link nurse for falls he decided to educate and develop staff working within one care home in Sleaford in relation to fall. The aim was to empower care home staff through the provision of training, tools and techniques to reduce the number and impact of falls. Kai delivered 3 teaching sessions to staff in his spare time, one of which was delivered late evening to ensure night staff could access the training. A falls register was deployed and information collected and collated to show recurrent fallers and the severity of falls. This information was then used to assist and support the home to assess and plan care to prevent future falls. The pilot has been a great success, with a reduction in the number of falls, increased confidence in the staff and reduced requirement for intervention from GP’s, community staff and the acute sector. Quality Account 2011/12 33 Complaints and Compliments 200 During 2011/12 LCHS received 145 complaints, of the number of complaints received during this time period 3 have been reviewed by the Ombudsman. Two complaints remain open with the Ombudsman, these complaints were raised in the reporting period 2010/11, and the Ombudsman began the review of these complaints in the reporting period 2011/12. The Ombudsman has advised that they will not be taking action on the third complaint. LCHS ensures that all complaints are acknowledged within the set National Standard of 3 working days. When acknowledgment of the complaint is made a timeframe for the response is agreed with the complainant. This is usually agreed as 25 working days. If however the complaint is complex, an extension on the timeframe can be negotiated with the complainant. 160 145 140 120 100 80 During the reporting period 2011/12 the number of complaints received was 37 less than that of 2010/11. LCHS are being proactive to address issues raised through the Patient Advice and Liaison Service (PALS) by ensuring that action is taken prior to a formal complaint being made. For the reporting period 2011/12, 81 concerns were reported formally to PALS with a number of concerns being addressed by services directly. This measure is helping to ensure that the number of formal complaints received is reduced. 60 40 20 20 11 by /1 du O 2 ri n m b g ud 20 s m 11 a /1 n 2 ie w ed 20 10 / 11 3 Compliments are received directly by LCHS services from patients and carers. These compliments are recorded by the services and influence the monitoring of service quality. Re v Number of Complaints received and reviewed by Ombudsman 180 LCHS responds to all complaints received from patients or carers and ensure that lessons are learnt from these to ensure that good quality services are delivered to the population of Lincolnshire. 182 My father has asked me to contact you to express his deep gratitude for your support and care. He said that the kindness shown was above and beyond the call of duty, lifting his spirits … more importantly, listening to his concerns 34 Lincolnshire Community Health Services NHS Trust National Health Service Litigation Authority (NHSLA) The NHSLA regularly assess healthcare organisations against a range of standards and assessments. The standards that healthcare organisations are assessed against are available at: http://www.nhsla.com/RiskManagement LCHS have successfully been awarded level one compliance against the NHS Litigation Authority risk management standards in March 2012. This award reflects the high standard of policies which exist within LCHS to address specific areas of risk. Quality Account 2011/12 35 Involvement and engagement 36 A number of stakeholders have been consulted with throughout the production of the Quality Account. These have included: Staff LCHS Members, including patients and carers The Public LCHS Readers Panel LCHS Staff Network Groups Health Overview Scrutiny Committee Lincolnshire Local Involvement Network NHS Lincolnshire Clinical Commissioning Groups (CCG) Thank you to all those who contributed in the consultation process. Quality Accounts Audit Guidance 2011-12, published 2 April 2012 says that ‘Auditors will provide the Trust’s management with a signed limited assurance report by 29 June 2012’. Unlike Acute and Mental Health Trusts, Community Trusts are not required to obtain assurance from their External Auditors on the Quality Report. However, management of the Trust expressed a desire for assurance on the 2011/12 Quality Account, which the review was designed to provide. The Quality Account has been amended in line with this report. Statement of changes to content of Quality Account post consultation The following changes were made to the Quality Account following the consultation process: Layout of report has been altered Graphs have been simplified Monitoring and reporting of information for priorities included Information Governance Toolkit information expanded Additional staff survey data included to demonstrate balance of data Compliments and Complaints data expanded to provide context with graphical representation of complaint numbers Statements from other bodies As part of the process for developing the Quality Account we were required to share a draft version with a range of other organisations and publish their comments. Responses are published over the page. Lincolnshire Community Health Services NHS Trust Commissioning high quality, safe patient services is NHS Lincolnshire and CCGs highest priority and the areas identified will enhance the patient experience and improve patient safety and clinical outcomes. NHS Lincolnshire therefore welcomes the focus that the Trust still places on reducing harm from falls in community hospitals and the additional focus on eliminating avoidable pressure ulcers. In terms of performance against the 2011/12 CQUIN indicators, the following indicators were achieved: Stroke - Improving treatment planning and reviews for those patients who have had a stroke. Ensuring that the patients are nursed and treated in accordance with NICE Quality Standards Percentage of Personalised Care Plans with a defined content The percentage of people discharged from hospital and benefiting from intermediate care/rehabilitation enablement who have not been readmitted to hospital by day 90 PPI - Increasing qualitative awareness and understanding of carers’ experiences of services relating to End of Life services delivered by LCHS Out of Hours - A reduction the number of avoidable admissions within the Out Of Hours service Children - Improvement in triage and serviced involved in the management of children from A&E, Minor Injuries and Illness Unit The following CQUIN indicators were partially achieved: High Impact Actions Composite Indicator: Falls; Pressure Sores; Catheter UTIs Median waiting time for treatment and therapy services Long Term Conditions - A reduction in inappropriate admissions and readmissions from a Complex Case Manager caseload Data systems/quality - To increase data quality and improve reporting on electronic systems The following CQUIN indicator was not achieved: Breastfeeding – To measure the number of mothers who are breastfeeding at their primary visit are still breastfeeding at 6-8 weeks Quality Account 2011/12 37 NHS Lincolnshire supports the examples of the quality improvement schemes that have been worked on during 2011/12 and areas that have been identified for development within 2011/12. In particular LCHS has undertaken a review of its quality governance systems and as a result has improved the reporting and closure of incidents. Further in order to improve patient safety there has been Board to Ward reporting in the form of a quality dashboard at ward and team level. NHS Lincolnshire acknowledges the achievement by the Trust in securing 60k funding through the Regional Innovation Fund to launch a new Quality Improvement programme called ‘New Ways of Working’ This has been set up to work with staff to develop new and better ways of working in the organisation and include more efficient technology to support patient record keeping backed by specific training in its use. NHS Lincolnshire notes that the Trust’s current registration status with the Care Quality Commission is full and unconditional. LCHS has not been subject to unannounced visits from the CQC in 2011/12. LCHS has not participated in special reviews or investigations by the Care Quality Commission during 2011/12. NHS Lincolnshire notes the considerable hard work undertaken by the Trust to maintain and achieve greater than the 90% target with regard to the PEAT inspections across the four Community hospitals and the high level of cleanliness achieved in these services. Specifically we note that the Trust has made progress on eliminating mixed sex accommodation. NHS Lincolnshire endorses the areas identified for improvement for 2012/13 and the associated initiatives as detailed within the Quality Account as: Record keeping Venous thrombo-embolism risk assessment and thrombo-prophylaxis Reducing levels of harm from falls Reducing medication errors Reducing the number of avoidable pressure ulcers by 100% NHS Lincolnshire welcomes the specific attention detailed within the Quality Account, to the assessment, reassessment and management of patient mobility and risk of falls; patient nutrition and hydration; including, the assessment and management of tissue viability. Further, the consistent and appropriate utilisation of patient risk assessments for both community and community hospital patients is supported as an area for improvement. 38 Lincolnshire Community Health Services NHS Trust Additionally, the priorities identified by NHS Lincolnshire as CQUIN indicators for 2012/13 include: NHS Safety Thermometer- data submission in relation to pressure ulcers, falls, catheter urinary tract infections and VTE VTE Risk Assessment – reduce avoidable death, disability and chronic ill health from Venous-thromboembolism (VTE) A Patient Revolution - Net Promoter score To improve patient safety and reduce the incidence of additional healthcare activity as a result of pressure ulcers whilst in the care of the Trust Offering referral to the weight management clinic for children in reception year (4 years) and year 6 (10 year olds). Making Every Contact Count - one of the 5 SHA ambitions in the Regional Commissioning Framework - Encouraging healthy lifestyles Tele- heath – (High Impact Innovation) Serious Incidents (SIs) - to complete within 45 days rather than 60 days for all SIs. Improving diagnosis of dementia in community hospitals NHS Lincolnshire supports the work underway to improve the patient experience and to capture real time feedback from patients across the Trust regarding whether they would recommend the service to family and friends. NHS Lincolnshire endorses the accuracy of the information presented within the LCHS Quality Account and the overall quality programme performance will be reviewed through the formal contract quality review process. Quality Account 2011/12 39 Statement on Lincolnshire Community Health Services NHS Trust Trust’s Quality Report for 2011/12 This statement has been prepared jointly by the Lincolnshire Local Involvement Network (LINk) and the Health Scrutiny Committee for Lincolnshire. Priorities for 2012-13 The Lincolnshire LINk and Health Scrutiny Committee for Lincolnshire express concern that medication errors continue to be an issue for the Trust commenting that the responsibility of health professionals to prescribe and administer medication accurately is a fundamental necessity. It would appear that existing processes have not improved the situation over the last year and we therefore welcome the fact that this continues to be a high priority for the Trust and are supportive of systems in place to monitor and identify the difference between human error and incompetence. We feel that with these strategies in place the target should be zero. The LINk and Health Scrutiny committee welcome all the other priorities outlined within the Quality Account most notably the aims to improve record keeping, reduce falls and to eradicate pressure sores. The LINk and Health Scrutiny committee is pleased to hear that the Trust is developing effective relationships with the Clinical Commissioning Groups and suggest therefore that this should be mentioned within the report but is disappointed to note that there is very little information in the Quality Account about the services provided by the Trust within the community, for example district nurses, school nurses, health visitors, and also services provided in village halls. Achievements We commend the Trust on its efforts to involve and engage with the public and staff and congratulate members of the nursing staff on the achievement of the Queens Nurse Award. 40 Lincolnshire Community Health Services NHS Trust Patient and Public Involvement Both the Health Scrutiny Committee and LINk have developed a strong working relationship with the Trust and continue to be appreciative of the arrangement of pre consultation prior to a major public consultation which we feel is very valuable. Complaints and Compliments The LINk and Health Scrutiny Committee emphasise the importance of using complaints as a learning process and of highlighting compliments received in order to demonstrate positive patient experience. We commend practices which support patients to complain in real time without fear of reprisal and recommend ensuring that pathways and time frames for complaints processes are clear and accessible. Conclusion We are grateful for the opportunity to provide comment on the Trust’s draft Quality Account and believe that the Quality Account is a true reflection of the services provided by the Trust. Quality Account 2011/12 41 Patient Advice and Liaison Service (PALS) PALS is a confidential service that helps patients, their families and carers to find answers to questions or concerns regarding the care or treatment received from NHS Trusts in Lincolnshire. As a patient, relative or carer you may sometimes need to turn to someone for on-the-spot help, advice and support. This is what the Patient Advice and Liaison Service does on a daily basis. We provide confidential advice and support, helping you to sort out any concerns you may have about the care provided by the NHS and guiding you through the different services available. PALS can: give you information about local health services listen to any problems you may have in relation to your health care or the health care of a loved one or friend help you ask questions about your health care tell you about help and support groups for you or your carer Tel: 0845 602 4384 Calls via Typetalk/Text Relay are welcome Email: info@lincspals.nhs.uk Write to us at: Lincolnshire PALS Greetwell Place Lime Kiln Way Greetwell Road Lincoln LN2 4US A member of the team will be available Monday to Friday, 9am - 5pm (Except Bank Holidays) This service is confidential 42 Lincolnshire Community Health Services NHS Trust Membership For further details of how you can get involved with Lincolnshire Community Health Services NHS Trust and to find out how you can become a member follow the link below: http://www.lincolnshirecommunityhealthservices.nhs.uk/public/content/ lincolnshire-community-health-service-trust-membership Quality Account 2011/12 43 This report can also be made available upon request in Braille, audio cassette, large print or in other languages. Chinese 此份單張備有中文譯本,請垂詢索取 Kurdish Sorani رهسهل تێرکب رهبهتسهد شیدروک ینامز هب هیهوارکواڵب مهئ تێرناوتهد یراکاواد Lithuanian Paprašius, šį lankstinuką galima gauti ir lietuvių kalba. Polish Niniejsza ulotka może być na yż czenie dostp ę na w języku polskim. Portuguese Este folheto também pode estar disponível, sob pedido, em português. Russian Эту брошюру можно также получить по желанию на Русском языке. Bridge House, Unit 16, The Point Lions Way, Sleaford Lincolnshire, NG34 8GG Tel: 01529 220300 http://www.lincolnshirecommunityhealthservices.nhs.uk/public/