Quality Report 2009/2010 1 Lincolnshire Partnership NHS Foundation Trust Quality must become personal and individual to everyone working in the NHS. We must develop a culture inside organisations where quality is talked about – from every GP practice through to every hospital ward and every board. It means supporting staff as they step up to the challenge of raising quality, promoting dialogue and discussion about how things can be done differently and looking out to the communities we serve for our inspiration for change. High quality care for all will be accomplished through thousands of small changes, through the courage and leadership of frontline staff, sustained and supported by an NHS system with quality at its heart. High Quality Care for all: our journey so far Quality Report 2009/2010 2 Contents Part 1 - Introduction » Statement on quality from the Chief Executive 3 Part 2 – Plans for 2010/2011 » » » » » » » » Strategic context The Trust’s priorities for improvement Innovation and research Goals agreed with commissioners Service development plans for 2010/2011 Quality management systems Care Quality Commission’s assessments of the Trust Board Assurance 6 7 17 19 23 24 28 30 Part 3 – Report on 2009/2010 » » Review of quality performance - Performance against selected metrics - Regulatory requirements and national targets - Information governance - Service performance - Benchmarking against other mental health trusts - Performance against goals agreed with commissioners - What patients, carers and the public say Statements from local stakeholders - Local Involvement Network and Overview & Scrutiny Committee - NHS Lincolnshire - Comments from Trust Governors 31 32 33 34 35 38 41 43 47 48 50 3 Lincolnshire Partnership NHS Foundation Trust Part 1 – Introduction Statement on Quality from the Chief Executive May I welcome you to the production of our first Quality Report. You will recall that last year we produced a quality report that was contained within our Annual Report and Summary Account and submitted to our external regulator Monitor. It was also made widely available for members of the public, staff and patients. The quality report gave a brief overview of quality initiatives that were being undertaken to improve quality in Lincolnshire Partnership Foundation Trust and informed readers how we did against selected targets for the previous year. From 1st April 2010 it is a legal requirement to produce a “Quality Report” rather than a report. The quality report aims to ensure that quality has the same importance as that of the financial account but wholly focuses on the quality of services and treatment. The summary of financial accounts 2009/10 will be available via the Trust website. Lincolnshire Partnership Foundation Trust welcomes the opportunity to publish an annual quality report that assists the public, patients and others to understand: What the organisation has done well Where improvements in service quality are still required What the Trust priorities for improvements are for the coming year 2010 /11 and what we aim to achieve How service users, staff and others with an interest in the organisation have been involved in determining these priorities. The Quality Report is predominantly for members of the public, patients and staff and aims to take you on our quality journey for the last 12 months and show you our direction of travel for the forthcoming year. Our principles and values 2009 has seen us redefine our mission, vision and values. A range of people were involved and consulted in this to ensure there was clear and wide ownership from our staff, service users, membership and Governors. Once these were agreed I held a series of twelve road shows to make sure that staff understood the Boards commitment to upholding these and examine how the organisation should change as the values become embedded into our everyday work across the Trust. Quality Report 2009/2010 Mission To promote recovery and quality of life through effective, innovative and caring mental health, social care and specialist community services Vision To be the best at what we do Values We will RESPECT… 4 Recognise and value people’s differences Ensure we do as we say we do Support personal recovery and quality of life Put people first Enable and support our staff Continue to work in partnership Take pride in what we do Quality priorities in 2009/2010 Improving our organisation through better quality measures and outcomes has been one of our priorities for 2009/2010. Work has started on developing meaningful quality metrics that measure “quality of care and treatment” to service users and demonstrate Patient Reported Outcome Measures (PROMS). These PROMs will measure the quality of inter-personal interactions and effectiveness of a range of treatments. Treatments will include clinical therapies but also social activities that have produced effective health outcomes. These metrics will be a shift away from traditional performance targets to being focused on service user outcomes and experiences. The appointment of a Head of Clinical Quality in September was pivotal in our continuing focus on improving clinical quality. Moreover, the production of the Clinical Quality Strategy has clearly outlined what is required of the Trust to meet patient expectations of a high quality service. As part of the Trust’s commitment to tackling social exclusion, the Trust supported the national Time to Change campaign to reduce stigma and discrimination against people with mental health problems. The Time to Change project team, led by the Chairman, delivered a positive and coordinated action plan to embed anti-discriminatory practices into all Trust activities. Last year saw the development of the Commissioning for Quality and Innovation (CQUIN) framework. These CQUINs were agreed with our Commissioners of services as areas that required improvement. The Trust is pleased to announce that these measures have now been completed – these are detailed in Part 2 of this report. 5 Lincolnshire Partnership NHS Foundation Trust To ensure there is transparency and evidence of involvement we have asked key stakeholders to be involved in the development of the quality report. The Trust has liaised with the overview and scrutiny committee, NHS Lincolnshire, LiNKS, Governors, Non-executive Directors, Patient Involvement and Engagement Service Users and Staff to ensure the content reflects their views and comments. Quality goals for 2010/2011 We acknowledge that as an ambitious and high performing foundation trust there are areas that still require improvement and the Board of Directors are committed to ensuring that year on year improvements are made. The NHS Next Stage Review; High Quality Care for All (2008) identified the need to measure quality of care for patients within three core domains. These domains form the bedrock for developing quality measures and monitoring the performance of providers: Patient Safety - that the NHS does no harm to patients, ensuring the environment is safe and clean, reducing avoidable harm. Clinical Effectiveness - understanding success rates from different treatments for different conditions including clinical measures, complication rates and measures of clinical improvement. Patient Experience - how personal the care is – the compassion, dignity and respect with which patients are treated. It is our aim for the forthcoming year to identify three strategic priorities within each of these three key domains of patient safety, clinical effectiveness and patient experience. I hope that you find this report informative and that you will be able to assess the levels of improvements that we are setting out to achieve over the forthcoming years. The content of this Quality Report is to be approved by the Board of Directors on 4 th June 2010 and to the best of our knowledge the information is accurate. Chris Slavin CHIEF EXECUTIVE Quality Report 2009/2010 6 Part 2 - Plans for 2010/2011 Priorities for quality improvement Strategic Context The Trust’s quality programme is fully aligned with its broader business strategy to ensure that the right issues are prioritised at the right time. The Board of Directors has defined four business objectives and four clinical objectives, in support of the Trust’s mission statement: Business Objectives To provide clinically effective, high quality services that match or exceed best practice To be a competitive and model employer To develop strong relationships with stakeholders To manage and develop a successful organisation Clinical Objectives Prevention Positive Patient Experience Improved Mental Health Improve life opportunities Recovery Service excellence lies at the heart of the Trust’s Integrated Business Plan for 2010 – 2013. The Board, in consultation with other parties, has selected a number of key quality priorities for the coming year. Partnership Approach to Quality The commissioner and provider share a complementary approach to improving the quality of mental health services in Lincolnshire. The Trust’s quality priorities, which were determined by patients, carers and the public, tackle pressing local needs. These priorities correlate closely to the Commission for Quality and Innovation (CQUIN) payment framework, which is managed by NHS Lincolnshire. Seven out of the nine quality priorities are directly related to the CQUIN indicators, which are detailed on Pages 19 - 21. 7 Lincolnshire Partnership NHS Foundation Trust Summary of Quality Priorities Patient Experience Clinical Effectiveness Patient Safety 1. Improve patient and carer involvement in planning their care & treatment 2. Improve customer satisfaction during the complaints process 3. Involve patients to improve the quality of in-patient areas 4. Release more time to care through more efficient mental health wards 5. Increase the recovery rate for adults using psychological therapies 6. Improve the physical healthcare of the Trust’s service users 7. Reduce suicides through more effective clinical risk management 8. Reduce the amount of medication errors 9. Reduce the number of falls across the older adult in-patient areas Quality Report 2009/2010 8 The Patient Experience Priority 1 – Personalised Care Planning Mental health policies have increasingly focused on personalisation through an emphasis on meeting the wider needs of those with mental illness, addressing equalities, tackling the problems of social inclusion, and promoting positive risk management. Self-directed support planning, including the Care Programme Approach (CPA), is at the centre of this personalisation focus, supporting individuals with severe mental illness to ensure that their needs and choices remain central in what are often complex systems of care. Rationale Aim Current status Plans Monitoring & reporting Related CQUIN Leads The CPA is a robust assessment and care planning framework that aims to ensure that the needs of patients with complex characteristics are effectively co-ordinated, supporting them in their individual diverse roles and the needs they have, including: family; parenting; relationships; housing; employment; leisure; education; creativity; spirituality; selfmanagement and self-nurture; with the aim of optimising mental and physical health and well-being. Active service user involvement and engagement is at the heart of this approach, as is a focus on promoting social inclusion and recovery. Patients currently report they do not feel involved in their care and would like to experience more involvement. Consequently the Trust is renewing its focus on its Care Programme Approach to deliver a service with the individual using the services at its heart. To increase patient and carer involvement in the planning of their care and treatment In 2009, 47% of service users surveyed felt that they had definitely been involved in the development in their care plan, whilst 35% felt they had been involved ‘to some extent’.(source; 2009 Service User Survey by Quality Health) To review key outcomes of the quarterly CPA audit & community patient survey results To evaluate current care plan documentation and usefulness for patients To pilot and implement service user focused revised care planning documentation within Adult Services Following review of pilot (including service user and carer feedback, roll out revised care planning documentation trust-wide across services and settings for service users supported by CPA Quarterly CPA audits across trust services and settings (reporting through Quarterly Clinical Quality Report) Annual national patient survey results Local team and unit patient experience surveys MH7 Ann Munro (Assessment and Care Planning Coordinator) Ann Hunt (Director of Operations) 9 Lincolnshire Partnership NHS Foundation Trust Priority 2 – Complaints Process The Trust actively seeks feedback about its services and recognises the right of people to comment on or complain about any aspect of the service they receive. The Trust is committed to trying to resolve things that go wrong as soon as possible and to give service users and carers a satisfactory outcome Rationale Aims Current status Plans Monitoring & reporting Therefore, the Trust acknowledges the importance of an effective and efficient complaints procedure, which enables and encourages complainants to speak openly and freely about their concerns. They should be reassured that whatever they say will be treated with the appropriate confidentiality, sensitivity and care, feeling satisfied with the way their complaint has been handled and confident that the Trust has learnt from their experience. To increase the level of support for complainants (Listen) To achieve greater customer satisfaction and confidence in the complaints process (Respond) To ensure the experiences of service users and carers and relatives are used to improve the quality of services. (Improve) In 2009/2010, the Trust received 208 complaints/concerns: - 132 complaints resolved at service level - 34 complaints resolved through formal investigations - 42 concerns via PALS contacts that were resolved within 24 hours It is hoped that this project will result in an increase in the number of concerns and complaints recorded, as this demonstrates a positive approach to empowering service users and carers to raise concerns and provide feedback. The project is also seeking to increase the proportion of service level resolutions, which will demonstrate that staff are better equipped to resolve concerns and to deliver a more customer focussed service. To review current customer care initiatives To identify past and current themes/trends regarding complaints, complaints process and satisfaction of outcome of complaint. To apply experience based design to complaints review & evaluation Satisfaction survey on complaints handling Reports to Clinical Quality & Risk Committee providing aggregated information on themes and trends of concerns and complaints Implementation of actions plans for service improvements identified through concerns and complaints. Customer Care training programme for staff Related CQUIN — Leads Caroline Hainsworth (Complaints Manager) Kay Darby (Director of Nursing & Strategy) Quality Report 2009/2010 10 Priority 3 – Service User Involvement and Engagement Rationale Aims Current status Plans Monitoring & reporting It is recognised that significant improvements are needed in how the information received from service users, carers and other stakeholders is collated and acted-upon. The Trust’s Quality Strategy outlines a move to using the Experienced Based Design (EBD) approach as one key area of improvement. The key principles of this approach are: Understanding what is good design Designing human experiences; as distinct from designing processes or services, or simply seeking opinions or satisfaction Direct user involvement: co-design, participative, interactive Partnership between patients, families, health professionals, managers and designers Understand what people (staff, patients, family) naturally do & feel To involve patients and carers in improving the quality of care and inpatient environment in order to capture, understand, improve and measure the experience. The goals are to: Create designs to follow the natural patterns of those who use the service Create designs that help create positive emotions; or at least Bust the myth-Patients do not want a ‘gold plated service’ They want a good experience Patients and staff see each other in a different way….as people Confidence for action has grown for all avoid stimulating negative emotions National and internal patient surveys have identified recurrent themes: The need for better information, with regards to both treatment and additional support services The need for more effective care and crisis planning In-patients should be feeling safer Train patients and carers in using ‘experience based design’ (EBD) Liaise with relevant leads to evaluate effectiveness of EBD Develop of staff guidance documentation (with the involvement of service users and carers) which will be publicised to all services Support those staff undertaking patient experience survey work Introduce survey training for involvement volunteers Develop a more robust system of managing feedback Outcomes will be monitored through the Trust patient experience survey programme and will be reported to the Clinical Quality & Risk Committee Related CQUIN MH13 Leads Paul Jackman (Head of Strategic Partnerships) Ann Hunt (Director of Operations) These three priority areas require significant improvement to increase the quality of the patient experience. Using a recognised tool such as Experience Based Design will enable staff, patients and carers to work in a creative yet systematic manner to focus purely on patient/carer need and experience. Bringing together the three priorities without prescription will enable each ward area to develop and implement their own individual action plans that will make a difference to patients, carers and staff within their areas. 11 Lincolnshire Partnership NHS Foundation Trust Clinical Effectiveness Priority 4 – Releasing time to care Research carried out by the NHS Institute found that ward nurses in acute settings spend an average of just 40% of their time on direct patient care. This is supported by research carried out by Nursing Times, which shows that nearly three in four ward nurses say that they do not spend enough time on direct patient care, and 90% of those polled say that patient care suffers as a result. Rationale Designed by nurses for nurses, the Releasing Time to Care programme offers a systematic way of delivering safe, high quality care to patients. It provides tools and guidance to help ward staff to make changes to their physical environment and working processes that will improve quality of care and heighten safety standards. The approach, which uses improvement techniques from industry, analyses the main tasks taking place on a ward. These tasks are broken into different modules, such as medication rounds and meal rounds, are then redesigned to ensure they are patient-focused and easier for staff. Aim Current status Plans Monitoring & reporting The power of Releasing Time to Care is that change is initiated from frontline staff, patient and carers as they become enthused and empowered by seeing the impact that they can have. The main aim of the Releasing Time to Care programme is to improve and increase the amount of direct time staff has to spend with patients by improving the wards to make them run more efficiently, effective and safer. We currently have 10 out of 16 wards initiated onto the Programme with the remaining 6 wards scheduled to start in July 2010 To complete Trust wide implementation of wards onto the Productive Mental Health Ward Programme by the end of 2010 A measures table has been established for each individual ward which they display in their ward environment for staff, patient and carers to see. The measures table includes a baseline of direct patient care time and one to one therapeutic activity. This is reported to the steering group on a monthly basis. Related CQUINs MH9 & MH14 Leads Craig McLean (Head of Workforce Development) Kay Darby (Director of Nursing & Strategy) Quality Report 2009/2010 12 Priority 5 – Increase the recovery rate for adults using psychological therapies Rationale Aims Current status Plans Monitoring & reporting The national Improving Access to Psychological Therapies (IAPT) programme aims to improve access to evidence based psychological therapies for people with depression and anxiety disorders which will promote their mental well being and enable them to move to recovery. To provide psychological treatments approved by the National Institute for Health and Clinical Excellence (NICE), that will relieve distress and monitor outcome measures that demonstrate patients have moved to recovery thus achieving the national target of 40%. Year 1 of this quality initiative will focus on the IAPT service. Further plans will be developed to increase access to psychological therapies for people with more enduring mental health problems The Lincolnshire IAPT service achieved 48% of cases moving to recovery in March; this is above the national target of 40% and the national average of 36% To ensure that service users receive the appropriate treatment in a timely manner in line with the current NICE guidelines To ensure that outcome measures are recorded to monitor the service users’ progress towards recovery To increase recovery rates and work with commissioners to agree future targets To ensure a high quality effective service is delivered by an appropriately skilled workforce and good supervision To continue to monitor recovery rates through outcome measures and report as per the key performance indicators supplied to commissioners (NHS Lincolnshire) and the strategic health authority (NHS East Midlands) Related CQUIN MH11 Leads Pat Weston (General Manager - Psychological Therapy & Primary Care) Ann Hunt (Director of Operations) 13 Lincolnshire Partnership NHS Foundation Trust Priority 6 – Physical healthcare Rationale The experience of mental health problems or a learning disability and poor physical health are closely linked. New Horizon (Department of Health 2009) A shared vision for mental health summarised that mental and physical health are interconnected and both are associated with significant burdens of physical ill health. Mental distress doubled the risk of stroke, for example, while coronary heart disease is associated with a five-fold increased risk of depression. On average, the life expectancy of a person with schizophrenia is 25 years shorter compared with the general public. Aim Improve the physical healthcare of the Trust’s service users Current status Plans Monitoring & reporting The Trust has an integrated care pathway tool for the assessment of physical health status on admission, however some concerns have been highlighted through complaints and incidents that physical healthcare problems are not recognised early enough and appropriate treatment sought. Ensure that all inpatients receive a comprehensive physical healthcare assessment during their stay Develop shared care arrangements with GPs to support all community patients on the Care Programme Approach to access annual health checks Enhancing the physical healthcare skills of clinical staff Developing effective policies to support good practice Establish baseline information on the number of comprehensive physical health assessments currently being performed. Report against target to Board committee for clinical quality and risk Related CQUIN MH12 Leads Chris Higgins (Matron) Kay Darby (Director of Nursing & Strategy) Quality Report 2009/2010 14 Patient Safety Priority 7 – Reduce suicides through more effective clinical risk management Rationale Aim Current status The continuing reduction of the number of suicides is a national and local target. New Horizons (Department of Health 2009) builds on the work of the National Service Framework in mainstreaming suicide prevention within wider mental health care. The National Patient Safety Agency (NPSA) also has a focus on suicide prevention as an integral part of patient safety work within mental Health. Locally the Trust is working to reduce its suicide rate, and has included this work within the Leading Improvement in Patient Safety initiative. To reduce the number of suicides known to LPFT thorough suicides through more effective clinical risk management. The number of suicides in people accessing LPFT services has remained at an average of 9 per quarter (including current service users or service users within six months of death) The suicide rate is higher in Lincolnshire than England as a whole - the average rate per 100,000 for 2005-2007 in Lincolnshire was 10.47, compared with a national average of 7.92 Over the last five years, around 50% of cases had some previous contact with the Trust’s services. The Care Services Improvement Partnership’s Audit Tool refers to 25% of all suicides have been in contact with psychiatric services in the 12 months prior to death. Plans Monitoring & reporting LPFT will revise the Clinical Risk Assessment training Risk Assessment policies and tools will be revised Investigations and recommendations following suicides will be managed through the Suicide Prevention group The suicide rate will be monitored by the Suicide Prevention Group, and reported internally through the Clinical Policy and Practice committee to the Clinical Quality and Risk committee. Externally it will be reported to NHS Lincolnshire through the Quality Monitoring process. Related CQUIN — Leads Andrew Skelton (Deputy Director of Nursing) Kay Darby (Director of Nursing & Strategy) 15 Lincolnshire Partnership NHS Foundation Trust Priority 8 – Reduce the amount of medication errors Rationale Aims Current status Plans There are potential risks to the safety of service users at every stage of the medicines management process- when medicines are procured, prescribed, dispensed, prepared, administered and monitored. Errors may occur despite safeguards and best practice guidelines To review and reduce the current level of medication errors To reduce medication related incidents in all care environments To keep patient safety and effective medicines management as a key priority for the Trust To prevent medicines related incidents that can cause significant problems and sometimes unnecessary harm or distress To maintain compliance with all aspects of Care Quality Commission (CQC) and other legislative guidance for medicines management The Trust has an assurance framework through the Medicines Management Committee and Medicines Management Policy that is working towards medication error reduction. An action plan has been implemented and is still ongoing, which demonstrates the recognition of and good practice in the safe and secure handling of medicines. This action plan was initiated after a self declaration of non compliance with C4d of the CQC standards in 2009 The priority for the first quarter in 2010/2011 is to establish a baseline for medication errors, which will enable progress to be tracked The Trust is to undergo an assessment of its risk management standards for medicines management To develop a documented process for managing risks associated with medicines in all care environments To implement the recently developed 'nurse competency framework' for handling and administering medicines, particularly for those staff who are new to the Trust, qualifying students, or nurses who have made drug errors. To actively review and revise all documentation, guidelines, protocols, and polices surrounding any aspect of medication The Chief Pharmacist to actively support and be party to the development of any local action plans or lessons learnt from any reported medication incident. Quarterly audits to ensure compliance with C4d standards of the CQC Monitoring of the risk management processes developed surrounding medicines in all care environments Regular reports on reported medicines incidents to the Medicines Management Committee from the Trust risk management systems (Sentinel) Monitoring & reporting Related CQUIN MH8 Leads Shiraz Haider (Chief Pharmacist) Ann Hunt (Director of Operations) Quality Report 2009/2010 16 Priority 9 – Reduce the number of falls across the older adult in-patient areas Older adults admitted to in patient areas may experience falls for a variety of reasons, for example due to mobility problems, cognitive or sensory impairment and environmental factors. The impact of these falls and possible injury to older adult service users and the effect this may have upon relatives and carers needs to be addressed through effective and skilled multifactorial assessment and intervention. Rationale Aims Current status Plans Monitoring & reporting Guidance on falls from the National Institute for Health and Clinical Excellence (2004) underpins the work presently being carried out within LPFT in an attempt to reduce the risk of falls and possible secondary conditions, such as fracture, that may arise. Ill health as a result of falls not only adds risk to the individual and cause distress to relatives and carers, but may also significantly increase the length of in-patient stay. To reduce the number of falls occurring to service users within older adult in-patient areas. LPFT utilises an integrated care pathway tool which includes a falls risk assessment, falls management plan and manual handling plan for service users on admission and these are reviewed regularly throughout the inpatient journey. Falls within the inpatient areas are reviewed by the falls steering group on a monthly basis in order to identify appropriate risk reduction measures and interventions. In 2008/2009, 364 falls were reported in older adult wards and in 2009/2010 there were 411 reported incidents. Ensure all older adult in-patients receive comprehensive assessment on admission, and regular review of falls risk throughout their stay. Enhance the skills of staff in determining and managing falls risk. Utilise and manage resources effectively within the in-patient environment in order to reduce risk. Develop new strategies to enable falls risk reduction tailored to identified areas of need Assessing environmental design to eliminate the areas of higher risk Falls are reported via the LPFT incident reporting system, (sentinel). Statistics are monitored and reviewed monthly by the falls steering group in order to establish strategies to manage areas of increased or ongoing risk and need. Support is given to areas of good practice where falls risk reduction is occurring. Related CQUIN MH10 Leads Glenn Ward (Ward Manager) Ann Hunt (Director of Operations) 17 Lincolnshire Partnership NHS Foundation Trust Innovation Given the unprecedented resource challenge, doing what we have always done in ways that we have always done it is no longer an option. Services and working practices will be reviewed against five key categories: Avoidance of spend: Reducing expenditure by improving procurement and stopping unnecessary interventions/processes/demands Reallocation: Transferring resources from one area to another to produce better care and better value Disinvestment: Ceasing expenditure on areas/services that have little or no impact on improving care Removal of variation: Refining working practices in areas where there are wide variations in activity between similar teams/individuals Investment to save: Investing carefully in infrastructure that saves money over the medium and long term This innovation agenda is a key element of the Trust’s Organisational Development Strategy and it will be led by the Chief Executive. Twenty staff have been selected from across the Trust to develop capacity, skills and innovative practice across the organisation. Participation in Clinical Audits During 1st April 2009 to 31st March 2010, LPFT participated in 100% of national clinical audits and 100% of national confidential enquiries of which it was eligible to participate in. These audits/enquiries included five national clinical audits and one national confidential enquiry covered NHS services provided by Lincolnshire Partnership Foundation Trust (LPFT). Details of these audits and the number of cases submitted are listed below. National Continence Audit 18 cases No minimum number provided as number of registered cases not stated National audit of the organisation of Services for falls and bone health of older people Organisational data only collected – not individual cases - National Diabetes Day 13 cases No minimum as above National confidential enquiry into Homicide and Suicide Information provided according to request by coroner N/A POMH (UK) – Topic 9 - National Prescribing Observatory for Mental Health 20 cases No minimum as above POMH (UK) – Topic 8 Medicines Reconciliation 25 cases No minimum as above Quality Report 2009/2010 18 The reports of 5 national clinical audits, one confidential enquiry and 36 local audits were reviewed by the provider during 1st April 2009 to 31st March 2010. LPFT intends to take the following actions to improve the quality of healthcare provided. » » » Disseminate audit results to all relevant clinicians Develop and maintain action plans to address shortfall in service provision Carry out re audit in 12 months time to monitor compliance Participation in Research The number of patients receiving NHS services provided or sub-contracted by Lincolnshire Partnership NHS Foundation Trust in 2009-10 that were recruited during that period to participate in research approved by a research ethics committee was 154. This increasing level of participation in clinical research demonstrates LPFT’s commitment to improving the quality of care we offer and to making our contribution to wider health improvement. The Trust was involved in conducting 28 clinical research studies and completed 100% of these studies as designed within the agreed time and to the agreed recruitment target. LPFT used national systems to manage the studies in proportion to risk. Of the 28 studies given permission to start, 100% were given permission by an authorised person less than 30 days from receipt of a valid complete application. None of these studies were established and managed under national model agreements and none of the studies used a research passport. In 2009-10 the National Institute for Health Research (NIHR) supported 18 of these studies through its research networks. In the last three years, no publications have resulted from our involvement in NIHR research (all 18 NIHR studies are still recruiting or in follow-up), helping to improve patient outcomes and experience access the NHS. 19 Lincolnshire Partnership NHS Foundation Trust Goals agreed with Commissioners The Commissioning for Quality and Innovation (CQUIN) payment framework aims to support the cultural shift towards making quality the organising principle of NHS services by embedding quality at the heart of commissioner-provider discussions. The CQUIN payment framework apportions a percentage of providers’ income to meeting quality goals and innovations. The 2010/2011 CQUIN framework is valued at 1.5% of the total contract value for the Trust, which equates to approximately £1 million. Indicators MH1 – MH6 and the low secure indicators were regionally mandated, while the other CQUIN indicators were agreed locally by NHS Lincolnshire and the Trust. Indicator – MH1 Delayed Transfers of Care to be maintained at a minimal level Description of indicator To measure, monitor and inform commissioners and providers regarding the efficacy of interventions designed to reduce unnecessary Delayed Transfers of Care and maintain them at a minimal level Description of metric Number of patients with a DTOC as a percentage of MH admissions. Indicator – MH 2 HONOS (Health of the Nation Outcome Scales) - Collect on first assessment/ admission and discharge from care or 6 monthly if in long term care Description of indicator To measure, monitor and inform commissioners and providers to ensure that HONOS scores are effectively reduced indicating a positive treatment Description of metric % of people on CPA having a HONOS assessment in last 12 months. Indicator – MH 3 Mean Length of Stay (LoS) for acute Mental Health (MH) inpatients Description of indicator To measure, monitor and inform commissioners and providers to ensure that the LoS for patients in the care of MH Trusts is kept to a minimum Description of metric The Mean length of stay for patients staying in MH Trusts. Indicator – MH 4 Adults receiving secondary care in employment to increase Description of indicator To measure, monitor and inform commissioners and providers to ensure as many adults as possible that are receiving secondary mental health services are in paid employment Description of metric The percentage of adults (18-69) receiving secondary mental health services in paid employment at the time of their most recent assessment, formal review or other multi-disciplinary care planned meeting. Matches Vital Sign VSC08 Indicator – MH 5 Adults receiving secondary care in settled accommodation to increase Description of indicator To measure, monitor and inform commissioners and providers to ensure that as many adults as possible who are receiving secondary mental health services are in settled accommodation Description of metric The percentage of adults (18-69) receiving secondary mental health services in settled accommodation at the time of their most recent assessment, formal review or other multi-disciplinary care planned meeting. Matches VSC06 and NI149 Quality Report 2009/2010 Indicator – MH 6 Acute Admissions prevented by intervention of a crisis/home management team Description of indicator To measure, monitor and inform commissioners and providers regarding the effectiveness of crisis/ home management teams in preventing acute admissions of mental health patients Description of metric Ratio of acute admissions prevented by intervention of a crisis / home management team Indicator – MH 7 Improvement in quality of discharge information for Acute Adult Patients who have had a period of in-patient admission. Description of indicator To monitor, measure and inform commissioners that discharge information is accurate, timely and relevant to patients whilst ensuring the needs of patients are met, increasing patient safety, clinical effectiveness and increasing patient satisfaction. Description of metric No of In-patients issued, at the point of planned discharge, with a Wellness and Recovery (W & R) Plan. Indicator – MH 8 Provide information for adults with a learning disability regarding consenting to medication. Description of indicator To measure and monitor the information provided to people with a learning disability and their carers with regards to consenting to medication. Description of metric Number of in-patients with a learning disability with a Medication Care Plan following assessment of capacity to consent to medication. Indicator – MH 9 Productive Wards (Releasing Time to Care) Description of indicator To improve and increase the amount of time staff spend with patients. Description of metric Evaluation of changes in practice in 6 wards as identified in the Productive Ward Project Programme Indicator – MH 10 Essence of Care to be utilised to provide evidence based practice in promoting health in in-patient older adult services. Description of indicator Reduction in falls of older adults as in-patients leading to reduction in risk of secondary conditions due to fractures. Description of metric Increase of patients with physical healthcare assessment and care plan within older adult in-patient areas. Indicator – MH 11 Adults completing psychological treatment moving to recovery Description of indicator To measure, monitor and inform commissioners relating to increases to the proportion of the number of people using IAPT services within Lincolnshire who are moving to recovery as a proportion of those who have completed a course of psychological treatment Description of metric Number of patients moving to recovery as a percentage of adults completing a course of psychological treatment. 20 21 Lincolnshire Partnership NHS Foundation Trust Indicator – MH 12 Annual Physical Healthcare reviews for In-patients with Bi-polar disorder / Schizophrenia Description of indicator To measure, monitor and inform commissioners that in-patients have been offered physical health checks upon admission in accordance with NICE guidance. Early prognosis of condition. Prevention of long term conditions occurring. Increase in quality of life. Description of metric Number of in-patients with schizophrenia or bi-polar disorder offered and accepted NICE health check Indicator – MH 13 To increase Patient and carer involvement locally. Description of indicator To measure and monitor patient and carer involvement working with the trust to improve the quality of in-patient environments. To inform commissioners that involvement has increased and carers / patients are actively involved in audit, action plan and re-assessment. Description of metric Improvement in CQC score for patient experience Indicator – MH 14 Increasing the range of social and therapeutic activities for Older Adults In-patients at Witham Court Description of indicator To increase the number of hours per week older adults can access a range of structured social & recreational activities whilst residing at Witham Court Description of metric Audit in-patients at Witham Court to identify number of inpatients with an individual activity plan and participation of inpatients in timetabled activities Indicator – MH 15 Improvement in patient experience through AIMS Accreditation Description of indicator To measure, monitor and inform Commissioners on progress towards gaining AIMS accreditation Description of metric Evidence of working towards Accreditation of Inpatient Mental Health services (AIMS) for the Peter Hodgkinson Centre Indicator – MH 16 Improvement in information resources to young people and working towards achievement of "You’re Welcome" status for CAMHS Description of indicator To improve services to 11-19 year old service users using a nationally recognised tool Description of metric Young people are offered appropriate information and advice to help them understand what can be achieved without parental or family involvement wherever this is considered to be therapeutically beneficial. Young people, their parents and carers, are offered appropriate information and advice to help them make safe, informed choices. Indicator – MH 17 Dementia Care Description of indicator To monitor, measure and inform commissioners that LPFT are offering a timely, responsive and accessible service to people with Dementia. Description of metric Completion of assessment for Dementia by a member of the Older Adult MDT within 24 hours of receiving a referral from ULHT Quality Report 2009/2010 Low secure service CQUINS for 2010/11: Indicator – Low Secure 1 HONOS/HCR 20 Description of indicator Use of HONOS Secure and HCR 20 for all patients Description of metric Indicator – Low Secure 2 Essen Climate Scale Description of indicator During 2010/11 all providers will introduce the use of the tool Description of metric Indicator – Low Secure 3 Empowerment and Involvement of Service Users Description of indicator Providers will work with service users to develop a method for involvement across the service. One such method may be the meaningful engagement of service users within contract/performance meetings Description of metric Indicator – Low Secure 4 Service User Defined Improvement Description of indicator During 2010/2011 providers will implement a service user defined improvement which will be in place by quarter 4 Description of metric LPFT to implement one service user defined service improvement from following list: (1) Service user defined CPA standards (2) Use of advanced directives e.g. my future plan (3) Service user audit e.g. dining experience/ smoking (4) Involvement in SCG wide service user conference Indicator – Low Secure 5 Structured Activity Description of indicator There will be a minimum of 25 hours per week per patient of structured activity. This will be a planned programme of treatment, education and work taking into account: Week and day routine Range of therapy programmes including occupational therapy Psychological sessions Structured activity programmes Structured leisure time and unstructured free time Access to real opportunities to work Substance misuse and offence-related therapy Description of metric Indicator – Low Secure 6 Recovery Planning Tool Description of indicator Providers will implement a recognised tool for recovery planning e.g. Recovery Star, WRAP or DREAM by quarter 4. Once implemented every patient should be offered the opportunity to complete a recovery plan Description of metric 22 23 Lincolnshire Partnership NHS Foundation Trust Service Development and Improvement Plans for 2010/2011 Inpatient Services The Trust meets the minimum requirements for the provision of single sex accommodation in inpatient units. However one unit (Brant Ward at Witham Court) breaches the regulations in that access to a bathroom requires the patient to pass through an area occupied by the opposite sex. The resolution of this issue is already included in the Trust’s Estates Plan and will be rectified in 2010. Significant Service Changes The Trust will develop specific proposals for major service changes which will require consultation with and support from the Trust’s commissioners. These are: The full business case and redevelopment of the Trust’s inpatient rehabilitation services – capital investment c£15m Agree a plan with commissioners for the provision of inpatient services in Grantham Determine the future of the Trust’s Continuing Care inpatient unit at Skegness (Holly Lodge) Service Improvements/Redesign The key service improvement priorities in 2010/11 which are not included in other service developments are: 1. Adult Services: refocus/redesign Crisis Resolution & Home Treatment Service 2. Forensic Services: implement the relevant recommendations from the Bradley Report, looking specifically at: Basic training for criminal justice staff LD input into community forensic services (above and beyond Greenlight actions) 3. The Personality Disorder scoping project, which will cover forensic and victim liaison support in line with national policy 4. Learning Disability: implement the relevant recommendations from the Valuing People Now plan and Michael report 5. Substance Misuse Develop service model to deliver ‘exit from treatment’ target Put in place measures to ensure achievement of National Harm Reduction Targets 6. Child & Family Service: implement the recommendations from the recent government response to the CAMHS review, looking specifically at: Information: reviewing existing leaflets and developing new communication material Age appropriate accommodation Targeted Mental Health in Schools; SMILES project: developing self awareness in 6-11 year olds DNA audit 7. Older Adults Service: develop a new service model for dementia inpatient units Quality Report 2009/2010 24 Quality Management Systems The Trust develops and embeds quality in the organisation, using a number of ‘quality managements systems which work hand in hand with the three domains of quality. PricewaterhouseCoopers – Quality reporting evaluation 2009 Using Experience Based Design (EBD) to Improve the Patient Experience The NHS Institute for Innovation and Improvement has recently been developing a tool kit that aims to help frontline staff make improvements their patients really want. “The EBD approach (Experience Based Design) is a method of designing better experiences for patients, carers and staff. The approach captures the experiences of those involved in healthcare services. It involves looking at the care journey and in addition the emotional journey people experience when they come into contact with a particular pathway or part of the service. Staff work together with patients and carers to firstly understand these experiences and then to improve them.” NHSI EBD guide (2009). Using experience to design better healthcare is unique in the way that it focuses so strongly on capturing and understanding patients', carers' and staff experiences of services; not just their views of the process like the speed and efficiency at which they travel through the system. Instead, this approach deliberately draws out the subjective, personal feelings a patient and carer experiences at crucial points in the care pathway. It does this by: encouraging and supporting patients and carers to ‘tell their stories’ using these stories to pinpoint those parts of the care pathway where the users’ experience is most powerfully shaped (the ‘touchpoints’) working with patients, carers and frontline staff to redesign these experiences rather than just systems and processes 25 Lincolnshire Partnership NHS Foundation Trust Personalisation and the Integrated Business Plan 2010-2013 Advancing the personalisation of services has been identified as a key priority for the Trust. Personalisation means starting with the individual as a person with strengths and preferences who may have a network of support and resources, which can include family and friends. They may have their own funding sources or be eligible for state funding or be able to access a combination of the two. Personalisation reinforces the idea that the individual is best placed to know what they need and how those needs can be best met. It means that people can be responsible for themselves and can make their own decisions about what they require, but that they should also have information and support to enable them to do so. In this way services should respond to the individual instead of the person having to fit with the service. The traditional service led approach has often meant that people have not received the right support for their circumstances or been able to help shape the kind of help they need. Personalisation is about giving people much more choice and control over their lives. The Trust will address this by: making sure people with mental health problems can take as much control as possible over their support arrangements, to pursue their recovery and social inclusion on their own terms committing to developing a more equal and creative relationship between people using services and practitioners closing any gaps of understanding and procedure between local authorities and provider NHS Trusts’ to make sure self-directed social support can benefit people with mental health problems adapting job roles, the organisation of teams and the allocation of resources over time to make sure services can meet people’s needs and aspirations in more personalised ways. Leadership Leadership and its development are necessary at all levels of the organisation, and requires strengthening. The Trust needs to ensure that its clinicians (of all disciplines) and senior managers are developed to take on a leadership role to drive up quality standards and improve service effectiveness. The challenging financial situation requires clinicians of all disciplines and senior managers to develop effective co-operation between business units, in order to create the conditions for innovation and the development of clinically and cost effective high quality care pathways. Workforce The Workforce Strategy sets out the Trust’s strategic intentions to ensure that the workforce delivers best quality customer services as identified in this Integrated Business Plan. Quality Report 2009/2010 26 The Trust’s vision for the future workforce is to ensure that its workforce will be aligned with the overall goals of the organisation and to utilise professional skills of staff to add value to quality of patient care. Two of the five strategic workforce aims are directly related to the delivery of quality service: » Develop a workforce that is highly skilled, motivated and culturally capable - The Trust aims to promote and continually develop a learning culture to ensure it has a competent and motivated workforce to deliver a comprehensive mental health service in Lincolnshire. - The Trust’s strategy aims to ensure that employees have the necessary skills, knowledge and attitudes to provide the highest quality healthcare to the population served. It is also a mechanism to enable individual staff to develop their potential and enjoy satisfaction and fulfilment in their working lives in providing the above » Integrated workforce planning for improved workforce efficiency - The Trust has an integrated approach to workforce development planning and ensures that the workforce is considered alongside service, financial, estates and IM&T planning processes. Robust workforce development plans will to be produced for each of the service lines taking account of the roles of all professions and their impact upon one another. - The plans will also influence commissioners of education and training to ensure that there is a sufficient supply of highly skilled and competent staff available to deliver high quality mental health and social care services now and in the future. Information Systems One of the principle objectives of the Trust’s Information Management & Technology strategy is to provide increasingly sophisticated information on service delivery that allows intelligent decision making and directly informs action for improvements in the quality of care For 2010/11 the key priorities are focused on supporting the key business drivers to: » » » » Adopt new ways of working and hence improve both efficiency and cost effectiveness Reduce operating risks Improve business management Meet regulatory, compliance or contractual requirements 27 Lincolnshire Partnership NHS Foundation Trust Links between quality and resources The Trust’s Integrated Business Plan for 2010 – 2013 details a continuous drive for performance improvement, particularly in relation to quality. Given the public sector spending squeeze, this will require unprecedented levels of efficiency and effectiveness. If the desired productivity improvements are to be achieved, the Trust must combine increased efficiency to avoid unnecessary costs with stronger innovation. Recent work by the NHS Institute for Innovation & Improvement1 suggests that, in addition to the ethical, moral, and professional case for taking action to reduce harm and unwarranted variation in care, there is also a compelling business case for quality. There is growing empirical evidence that a focus on quality would ultimately provide an effective strategy to contain costs; however this is reliant on organisation-wide implementation. The Trust has signed up to the National Patient Safety Agency’s Patient Safety First Initiative in an effort to ensure a leadership culture and environment that promote quality and patient safety improvement. This initiative will see the introduction of Patient Safety “WalkRounds” by members of the Board, who will visit clinical areas to discuss patient safety issues with staff across all disciplines in order to inform organisational decisions. 1 BMJ 2009;339:b4638 Quality Report 2009/2010 28 What others say about Lincolnshire Partnership NHS Foundation Trust LPFT is required to register with the Care Quality Commission and its current registration status is fully registered and has no conditions set by the Commission. LPFT has been registered to carry out the following regulated activities: Treatment of disease disorder or injury Assessment and medical treatment of persons detained Accommodation for persons who require nursing care or personal care The Care Quality Commission has not taken enforcement action against LPFT during 2009/10. During the monitoring period 2009/10 the CQC raised concerns that as an organisation we were not compliant with Safeguarding Children and Vulnerable Adults standards. Evidence of compliance was issued to the CQC who accepted that the organisation was meeting all standards. The challenge from the CQC arose due to another audit that requested information about level 3 (specialist) training. Although LPFTs evidence of compliance was accepted by the CQC, we have worked to review the provision of Safeguarding training to ensure that we have a capable and skilled workforce in this area. This has resulted in the majority of all staff (87%) completing basic Safeguarding training, and over half (53%) of appropriate staff accessing specialist training. LPFT is continuing to provide this training, in order to train more staff in advanced Safeguarding practice. In May 2009 LPFT declared a ‘significant lapse’ against core standard C4 (d) which relates to the safe and secure handling of medicines. This resulted in our excellent rating for clinical quality being reduced to good, despite action being implemented in a timely manner. Measures were put in place to bring the Trust up to the required standard and to provide a programme of continual improvement through the introduction of regular clinical audit and a comprehensive review of the medicines management training programme. Link nurses have been identified within every clinical team working alongside the pharmacy technicians to ensure that the systems and processes to support medicines management are embedded within the services and to promote continual improvement. As a result of the measures taken, the Trust is meeting the recognised good practice and requirements of the ‘Duthie Report – The safe and secure handling of medicines: A Team Approach’ and was able to declare compliance with the cord standard by the end of December 2009. The Healthcare Commission assesses all NHS organisations each year and gives them a rating of either weak, fair, good or excellent for two things – how good their services are and how well they use their resources. The 2008/2009 assessment of LPFT is illustrated below - quality of services slipped from excellent to good, which was attributable to the failure to meet the core standard C4d (medicines management). 29 Lincolnshire Partnership NHS Foundation Trust LPFT is subject to periodic reviews by the CQC and the last review carried out in 2008/09 which focused on the follow-up of adult community mental health services. The following areas for improvement have been identified: The need for effective support for service users to get back to work Better access to out-of-hours services for all service users Provision of cognitive behavioural therapy for all service users who require it The need to ensure that care plans have advance directives and contingency plans, and that they refer to the agreed choice of anti-psychotic medication in case of acute illness. The need for physical health review to be routinely and systematically carried out for all service users for whom they are appropriate. Quality Report 2009/2010 30 Statement of Assurance The Directors are required to satisfy themselves that the Trust’s annual Quality Report are fairly stated. In doing so, the Trust is required to put in place a system of internal control to ensure that proper arrangements are in place based on criteria specified by Monitor, the independent regulator of NHS Foundation Trusts. The Trust has appointed a member of the Board, the Director of Nursing and Strategy, to lead and advise on all matters relating to the preparation of the Trust’s annual Quality Report. To ensure that the Trust’s Quality Report present a properly balanced view of performance over the year, the Trust has established a Clinical Quality and Risk Committee that is accountable to the Board of Directors to provide scrutiny and challenge over Trust clinical performance. The Trust also has quarterly Quality meetings with its main commissioner, and has shared the draft Quality Report with Governors, Commissioners and the Health Scrutiny Committee for comment. To review progress and prepare for the completion of a Directors Statement in the published Quality Report in 2010/11, the Trust has engaged its external auditors to: Review the arrangements put in place to ensure the Quality Report framework is robust. Review the data accuracy of the proposed mandated performance measures Identify the requirements of good practice internal control systems for data quality. Provide recommendations to put these best practice arrangements in place in advance of the 2010/11 published audit opinion. The Trust will manage the implementation of the action plan through the Board Committee Structure. 31 Lincolnshire Partnership NHS Foundation Trust Part 3 – Report on 2009/2010 quality information Review of quality performance This section details the Trust’s quality performance in a selection of areas in 2009/2010. As the Trust works with various stakeholders to refine and develop quality metrics, the focus of the quality overview may change. However, the Trust will provide a narrative around the rationale for any changes and will report on any that are to be removed. This section also shows the Trust’s performance against regulatory requirements and national targets. LPFT’s core business is the provision of specialist mental health services for adults (both working age and older adults) and children. For adults and older adults this includes services in relation to: Common mental health problems (e.g. mild/moderate depression, anxiety, etc) Complex psychological problems Severe and enduring mental illness – both functional (e.g. schizophrenia, bipolar) and organic (e.g. dementia) illnesses For adults only: Mental Health Social Care Substance Misuse Learning Disabilities For children this includes specialist community and inpatient services. Performance Monitoring – Board Assurance A summary report is provided on a monthly basis to the Board of Directors, outlining the performance of all the Trust’s services against local and national targets. Quality Report 2009/2010 32 Performance of Trust against Selected Metrics Patient Safety 2007/8 2008/9 2009/10 Care Programme Approach seven day follow-up 98% 98% 96.1% Access of crisis resolution or numbers receiving crisis treatment Target: 1155 Actual: 1614 Target: 1155 Actual: 1342 Target: 1155 Actual: 1698 0 0 0 Infection control: number of MRSA Bacteraemia and C Difficile infections Clinical Effectiveness 2007/8 Number of patients with care plans (patient survey) 2008/9 Not recorded 2063 Oct 08 – Mar 09 Not yet published 1653 Not yet published Adults: 4% Older Adults: 1.4% Adults: 5.5% Older Adults: 2.6% Number of drug users in treatment Adults: 1.9% Older Adults: 1.6% 28 day readmission Patient Experience 2007/8 2009/10 2008/9 2009/10 Experience of patients (patient survey) Not yet published Under 16s on adult wards Delayed transfers of care to be kept at a minimal level Not recorded 0 0 Data recorded differently Target: 7.5% Actual: 5.6% Target: 7.5% Actual: 0.9% Patient Environment Action Team Scores: Site Name Environment Food Privacy & Dignity 2007/8 2008/9 2009/10 2007/8 2008/9 2009/10 2007/8 2008/9 2009/10 Excellent Good Excellent Excellent Excellent Excellent — Excellent Excellent — Excellent Good — Self Catering Self Catering — Excellent Excellent Acceptable Acceptable Acceptable Good Excellent Excellent Excellent — Good Good Good Good Excellent Excellent Excellent — Good Good Maple Lodge — Excellent Excellent — Self Catering Self Catering — Excellent Excellent Holly Lodge — Acceptable Acceptable — Excellent Excellent — Excellent Excellent Good Good Excellent Excellent Excellent — Excellent Good Good Good Excellent Excellent Excellent — Excellent Good Good Good Good Excellent Excellent Excellent — Good Good Good Good Acceptable Excellent Excellent Good — Excellent Good Acceptable Good Good Excellent Excellent Excellent — Excellent Excellent Long Leys Court Ashley House Carholme Court Witham Court P.Hodgkinson Centre Francis Willis Unit Pilgrim Hospital Site Manthorpe Centre Ash Villa Acceptable Acceptable 33 Lincolnshire Partnership NHS Foundation Trust Regulatory Requirements and National Targets The Trust performance against National targets in 2009/10 is detailed below. Performance & Assurance 2007/8 2008/9 2009/10 Numbers receiving assertive outreach Assertive outreach team measures Numbers receiving crisis resolution Crisis key measures Numbers receiving early intervention (support and treatment in early psychosis Early intervention key measures Reduction of emergency bed days/unplanned readmissions within 28 days Increase the participation of problem drug users in treatment programmes by 100% by 2008 Predicted Adults with mental health problems helped to live at home Predicted Direct Payments Predicted % of mental health clients receiving a carer’s break or specific carers’ service during the year Predicted Number of clients receiving a review during the year Predicted % of people receiving a statement of their needs and how they will be met The proportion of all current referrals holding accurate and complete ethnicity data for clients Adults admitted in year on a permanent basis to residential or nursing care Predicted Predicted Hygiene code (quarterly reporting) National Health Service Litigation Authority Standards Level 1 Care Quality Commission (formerly Healthcare Commission) core standards 23/24 1 23/24 2 24/24 3 The traffic light system (red, amber, green) is explained as follows: Performance is on target, the Trust is delivering the required performance and expects to meet the year-end position Performance is off target and not delivering the required performance, but is expected to delivery the standard for the period 1 Achieved with the exception of one element - equality and diversity (C7e) 2 Achieved with the exception of one element - medicines management (C4d) 3 Declared in April 2010 – subject to CQC confirmation Performance is not meeting target and suggests the Trust is unlikely to meet the required performance by yearend. Remedial action may be possible to improve performance, but is not in place Quality Report 2009/2010 34 Information Governance Toolkit The Information Governance Tool Kit (IGT) is a mandatory requirement that is a quarterly selfassessment with a final annual review. It is split into six initiatives with a number of standards within each. In order for the Trust to maintain its NHS Network Connections and Annual Statement of Compliance it needs to meet a subset of the standards at least at level 2. The Trust met these requirements. Below is a breakdown of the Trust’s scores against each initiative which also demonstrates the Trust’s overall rating of 77%. Initiative Results Clinical Information Assurance 66% Confidentiality and Data Protection Assurance 76% Corporate Information Assurance 66% Information Governance Management 84% Information Security Assurance 73% Secondary Use Assurance 83% Overall Rating 77% Clinical Coding LPFT was not subject to the Payment by Results clinical coding audit during 2009/10 by the Audit Commission. However, the Trust has commissioned its annual audit of clinical coding in respect of finished consultant episodes in line with Information Governance Toolkit criterion 505. The auditors were approved by Connecting for Health and undertook a sample audit of 100 FCEs in January 2010. Results were 80.7% primary diagnosis correct; 50.3% secondary diagnosis correct. This places the Trust on Level 1 compliance. 35 Lincolnshire Partnership NHS Foundation Trust Service Performance NHS Trusts are assessed against many national and local targets. These are set to help, encourage and sometimes require NHS bodies to improve the way they work, the quality of services and the experience of patients, service users, carers and local people have of the NHS in their area. Amongst these targets some, such as patient safety, reducing hospital infections and reducing the time of people have to wait to get the care they need are generally regarded as more important than others. The graphs below demonstrate the Trust’s responsiveness to those service users referred into services for their first appointment. Waiting times are a key issue for the Trust to ensure a timely service is offered to all service users and as such are monitored on a monthly basis. Occasionally waiting times do exceed the targets, one of the common themes is that service users are offered appointments but they choose to decline and wait as their choice, therefore they remain on the waiting list. W aiting T im e (w eek s ) 12 Substance Misuse Waiting Times alcohol prescribing targets 10 8 6 4 2 0 Waiting Time (weeks) 18 16 14 12 10 8 6 4 2 0 Child & Family Waiting Times waits target Quality Report 2009/2010 36 The number of people receiving Assertive Outreach, Early Intervention and Crisis Resolution Home Treatment services, has generally exceeded the target number of people to be seen or episodes of care, demonstrating that the Trust is able to manage demand and add value by increasing services provided within existing resources available. 245 No.s Receiving Assertive Outreach number target Clients 240 235 230 225 220 310 No.s Receiving Early Intervention Clients 300 290 280 number target 270 260 250 Episodes 1750 No. of CRHT Episodes 1500 1250 1000 750 500 250 0 number trajectory target 37 Lincolnshire Partnership NHS Foundation Trust % Readmissions Re-admission rates to inpatient hospital care, within both the Adults and Older Adults services have remained below the local targets throughout the reporting period. High quality inpatient care and planned discharge involving community care teams has resulted in low readmission rates and preventing a revolving door scenario. 14% 12% Readmissions in 28 Days - ADULTS readmissions target 10% 8% 6% 4% 2% 0% % Readmissions 12% Readmissions in 28 Days - OLDER ADULTS 10% 8% 6% 4% 2% 0% readmissions target Quality Report 2009/2010 38 Benchmarking against other mental health trusts The Trust participates in the Audit Commission’s Mental Health Benchmarking Club. The following set of charts have been taken from the latest edition of this independent audit and show the Trust’s position and performance compared to other mental health trusts. The majority of the graphs have been weighted to allow fair comparison of statistics. LPFT’s position is indicated by the dark green bar (T22). 39 Lincolnshire Partnership NHS Foundation Trust (Benchmarking continued) Quality Report 2009/2010 (Benchmarking continued) 40 41 Lincolnshire Partnership NHS Foundation Trust Performance against goals agreed with Commissioners The Commissioning for Quality and Innovation (CQUIN) payment framework aims to support the cultural shift towards making quality the organising principle of NHS services by embedding quality at the heart of commissioner-provider discussions. The CQUIN payment framework apportions a percentage of providers’ income to meeting quality goals and innovations. In 2009/2010, 0.5% of LPFT income in 2009/10 was conditional on achieving quality improvements and innovation goals agreed between LPFT and any person or body they entered into a contract, agreement or arrangement with for the provision of NHS Services, through the CQUIN Payment Framework. The 2009/19 CQUINS are identified below, 10 of the 13 CQUINS were met, one was withdrawn (CQUIN 11) from the scheme and two partially met (CQUINs 5 & 8). Patient Safety GP practices receiving CPA CQUIN 1 documentation from LPFT in under 28 days from discharge CQUIN 2 A reduction in the mortality rate resulting from suicide for those who have had contact with LPFT services within the preceding 12 months. (Open verdicts are considered by the Trust but not included in this indicator) Clinical Effectiveness Proportion of eligible patients CQUIN 3 receiving anti-dementia drugs CQUIN 4 Improving the number of drug users in effective treatment 95% under 25 calendar days A reduction in the mortality rate against the baseline period of 1st Oct 07 to 30th Sep 08 Further work by both parties to confirm the metrics by 31st Mar 09 National target is 80% retained in treatment beyond 12 weeks. Set stretch target of + 5% of target which equates to a new target of 84 Patient Experience Improving upon the National Discharge Summary within 48 hours By 31st Jan 30% of all discharge summaries shall be electronically sent to GPs within 24 hours following discharge. And by 31st Jan of 95% of all discharge summaries within 48 hours CQUIN 6 Improving the cleanliness of the environment An improvement upon the 2008/09 PEAT score within the reported 2009/10 baseline 80% of patient responses within the 08/09 National patient survey giving a positive response to the cleanliness of the LPFT environment CQUIN 7 Patient Self Reported Experience CQUIN 5 80% of patient responses within 08/09 National Patient Survey giving a positive response to their experience of LPFT services Quality Report 2009/2010 42 Activity Related Metrics which will Improve the Quality of Care Patients Receive CQUIN 8 CQUIN 9 CQUIN 10 Improvement upon the HCC target of the numbers receiving Assertive Outreach By September 09 a 4% Improvement upon the baseline position of 231 monthly caseload which is sustained to year end. i.e. a monthly caseload of 240 each month from the September reported information Improvement upon the HCC target of the numbers receiving Crisis Resolution By 31st March 2010 an 5% improvement upon the baseline position of 1155 episodes which equates to 1213 episodes The agreement of a monthly trajectory by 31st March 2009 to be incorporated into the action plan Improvement upon the numbers receiving Early Intervention (STEP) By September 09 a 4% improvement upon the baseline position of 260 episodes which equates to 270 episodes per month. The agreement of a monthly trajectory by 31st March 2009 to be incorporated into the action plan In addition, three innovation scheme CQUINs were also agreed. Payments linked to these schemes are over and above the 0.5% and held in reserve. Further work is required to develop clear action plans and trajectories. Innovation Schemes CQUIN 11 CQUIN 12 CQUIN 13 Innovative improvement to Patient Clinical Effectiveness IAPT – local stretch targets to be jointly defined and agreed by both parties by end of June when the IAPT scheme will have time to be imbedded. The IAPT scheme will address the key target of improving the % of depressed people offered psychological therapies as identified by GPs in the February survey. Innovative improvement to Patient Experience Patient Experience - the development of patient related outcome measures (PROMS) at service line reporting level. This could be measured by agreeing an action plan with trajectory for PROMS in selected areas. i.e. by 31st March 2010, we will be reporting on PROMS in X service lines. Innovative improvement to Patient Safety Safety - development of the safeguarding agenda. The new post funded in 08/09 has identified an unmet need both within and outside the Trust. It is therefore proposed that the Trust would use the addition non recurrent funding to appoint 2 additional staff to provide an educational role to partner agencies and GPs. 43 Lincolnshire Partnership NHS Foundation Trust What Patients, Carers and the Public say The process for hearing people’s views There are a number of formal and informal information gathering activities. These include: The national patient survey (see above) Views of the membership and Board of Governors PAL’S Complaints, concerns, comments and compliments Patients experience survey programme Capture of feedback from Service User involvement events Capture of ad hoc feedback e.g. service specific consultations Monitoring of the patient opinion website Patient reported outcome measures (PROMS) The Viewpoint survey on Service User experience of stigma and discrimination. These activities are managed by the membership office, the Service User and Carer Involvement Champion, and the Complaints Manager. The current Trust patient experience survey programme includes a requirement for each directorate to conduct a survey in a minimum of two services per annum, within a planned rolling programme. A core set of questions has been provided with flexibility for locally pertinent issues to be explored. The programme requires services to provide a report on the findings of each survey together with an action plan formulated in response to the specific issues raised within each service. A significant piece of work is now being done to align the resources available to ensure that all sources of information (including all those identified above) are effectively utilized, and result in meaningful and measurable improvements to patient experience. Improvements will include: The development of staff guidance documentation (with the involvement of service users and carers) which will be publicised to all services Staff support for those undertaking patient experience survey work The introduction of survey training for involvement volunteers A more robust system of managing feedback Quality Report 2009/2010 Patient Surveys and Action Plans Services who have submitted survey results and upon whom this report is based on are: Supporting People Adult Inpatient services Adult Recovery services Older Adults Community services Older Adult Inpatient services Primary Care and Psychological Services – Primary Care Lincoln Archway Primary Care and Psychological Services – IAPT survey Forensic Community Team Forensic Inpatient team Forensic Prison In-reach Team Rehabilitation team – Long Leys Court Assertive Outreach Team Learning Disabilities Child and Family – all services 44 45 Lincolnshire Partnership NHS Foundation Trust Messages from the surveys that have been undertaken Three main themes were recurrent in almost all surveys: Requests for more information: This issue fell into two main areas. Service users wanted more information about their mental health needs and treatment options; and more detailed information about ‘wrap around’ or additional support services available to them. Typically action plans showed an intention to encourage staff to discuss these issues with services users and also a commitment to produce written information. More effective care planning Again service users requested more discussion with their care co-ordinators regarding the content of their care plans. This related to most services although on a positive note the adult recovery services survey reported only 6% of services users stated they were unhappy with their care plans. Action plans outlined a response required from team co-ordinators to check care plans routinely during supervision sessions and to pay particular attention to care plans when undertaking case note audits. More effective crisis planning This issue was addressed within action plans in the same way as the care plan issues are being addressed. Despite some fundamental concerns being highlighted, much of the feedback received was positive in nature. This is again not intended to be an exhaustive list but an overview of some examples of positive responses. The Supporting People survey asked Service Users if they felt they received support in the areas they identified a need. The response was good overall with only 4 teams not achieving a 100% yes reply. The Adult Recovery team received a response of 84% yes when they asked if their Service Users has received more help from the service when they needed it. The IAPT survey yielded a response of 91% of Service Users who felt they were fully involved in important decisions regarding their care/treatment. 83% of the small sample responding to the Community Forensic team survey were happy with their care co-ordinator. The Assertive Outreach team received feedback which included 94% feeling staff treated them with respect and dignity and 82% rated the service either good or excellent. The Forensic Inpatient team service feedback included that 80% of service users felt staff treated them with respect and dignity at all times and 100% of respondents felt safe on the unit. 100% of the small sample surveyed by the prison in reach service felt they were treated with respect and dignity at all times. Child and Family Services received positive feedback including 97% of children felt their views were taken seriously and 85% felt the service they received was good. Quality Report 2009/2010 46 Examples of actions taken in response to feedback on patient experience include: Procedures to improve the comfort of waiting areas in Child and Family Services. Food suppliers and menus have been altered at in patient units and at Doddington Ward patient feedback is guiding developments to Phase 2. Supporting People have introduced peer support groups. Discharge procedures have been changed significantly and improvements made. Information regarding medication has been made more available to patients and their families. Peat process has been refined and improved. Bench marking developed regarding privacy and dignity research. A Service User Testimonial Service User and Carer Experience – the voices that matter Some people would ask “have you woken up on the wrong side of the bed?” I used to say “I woke up on the wrong side of life.” Like many people with mental health problems, I suffered most of it in silence, that’s exactly how I felt for many years. Since then, I’ve been on a very long journey attempting to find meaningful occupational activity. I’ve volunteered with various charities and organisations but I never felt challenged enough and found the work meaningless. Things started to change for me last year when I started to get involved in the service user and carer involvement team hosted by LPFT. It was the first time since my diagnosis that I was mixing with people at various stages of recovery at last I felt immense hope. These were real people who were actually recovering, together with staff from the involvement team. I found out how my input as a service user could help influence services that they provided. After doing a couple of new staff induction presentations I realised I was good at them and really enjoyed the work and asked if I could be involved with more presentations and other related work. I’ve also been involved with, meetings, publicity, and attending and evaluating a mental health first aid course for the trust. Working with the service user and carer involvement team is really worthwhile, it’s important to be open about who I am so that I can help myself and others. I’ve chosen to use my mental health diagnosis and my recovery journey in a positive way. Being involved has enabled me to blossom and use my skills to good effect. I get the support I need and I am valued. My self-esteem has improved; my sense of achievement is good. This experience of being involved has enabled me to move into paid employment with a national charity, I would thoroughly recommend getting involved with the service user and carer involvement team 47 Lincolnshire Partnership NHS Foundation Trust Statements from Local Stakeholders Local Involvement Network and Overview & Scrutiny Committee This statement has been prepared jointly by the Lincolnshire Local Involvement Network (LINk) and the Health Scrutiny Committee for Lincolnshire. General The Lincolnshire Local Involvement Network (LINk) and the Health Scrutiny Committee for Lincolnshire welcome the opportunity to comment on Lincolnshire Partnership Foundation Trust’s first Quality Report. The LINk and the Health Scrutiny Committee for Lincolnshire are always mindful of the particular needs of Lincolnshire, in terms of its rurality and the challenges in terms of health inequalities. We are aware of the legal requirements in terms of the content of the Quality Report, with its resulting reliance on technical language and acronyms, but would like the Quality Report to reach as wide an audience as possible in an accessible format. Priorities for 2010-11 The Lincolnshire LINk and the Health Scrutiny Committee for Lincolnshire support the nine priorities in the Trust’s Quality Report. We are pleased to see the emphasis placed on first three priorities relating to the “Patient Experience” and in particular the first priority (The Care Programme Approach). In relation to the Priority 2 (Complaints Process) we are pleased to see the resolution of 42 (out of a total of 208) complaints within 24 hours during 2009-10, together with the aims and plans to improve the response to complaints in the coming year. In relation to Priority 3 (Service User and Engagement), we are aware of a number of service user reference groups which have developed recently, which support the delivery of this priority. For Priority 5 (Increase the Recovery Rate for Adults Using Psychological Therapies), the LINk and the Health Scrutiny Committee for Lincolnshire suggest more emphasis on cross referral and dual diagnosis, for example on alcohol or drug dependency, so that patients are treated as a “whole person”. We also believe that there is significant link between alcohol misuse and smoking. This would further demonstrate partnership working. In relation to Priority 7 (Reduce Suicides Through More Effective Clinical Risk), we would like to see clarification over the suicide rates, in terms of how many are known to the Trust and how many occur in Lincolnshire as a whole. Clinical Audits We would like to have seen more detail on the local clinical audits, in which the Trust has participated. Conclusion The LINk and the Health Scrutiny Committee for Lincolnshire believe that the Quality Report is representative and provides a comprehensive statement of services provided by Lincolnshire Partnership Foundation Trust. Quality Report 2009/2010 48 NHS Lincolnshire NHS Lincolnshire endorses the areas identified by Lincolnshire Partnership Foundation NHS Trust (LPFT) for improvement for 2010/11 and the associated initiatives as detailed within the Quality Report as: Improve patient and carer involvement in planning their care and treatment, using the Care Programme Approach Improve customer satisfaction during the complaints process Involve patients to improve the quality of in-patient areas Release more time to care through more efficient mental health wards Increase the recovery rate for adults using psychological therapies Improve the physical healthcare of the Trust’s service users Reduce suicides through more effective clinical risk management Reduce the amount of medication errors Reduce the number of falls across the older adult in-patient areas Commissioning high quality, safe patient services is our highest priority and the areas identified will enhance the patient experience and improve patient safety and clinical outcomes. The Trust’s quality priorities, which were determined by patients, carers and the public, tackle pressing local needs correlate closely to the Commission for Quality and Innovation (CQUIN) framework, which has been developed by NHS Lincolnshire and LPFT. Seven out of the nine quality priorities are directly related to the CQUIN indicators. The local priorities identified by NHS Lincolnshire as CQUIN indicators for 2010/11 include: Improvement in quality of discharge information for Acute Adult Patients who have had a period of in-patient admission Provide information for adults with a learning disability regarding consenting to medication Productive Wards Essence of Care to be utilised to provide evidence based practice in promoting health in inpatient older adult services Adults completing psychological treatment moving to recovery Annual Physical Healthcare reviews for In-patients with Bi-polar disorder / Schizophrenia To increase Patient and carer involvement locally Increasing the range of social and therapeutic activities for Older Adults In-patients at Witham Court Improvement in patient experience through AIMS Accreditation Improvement in information resources to young people and working towards achievement of "You’re Welcome" status for CAMHS Dementia Care 49 Lincolnshire Partnership NHS Foundation Trust In terms of performance against the 09/10 CQUIN indicators, the following indicators were achieved: GP practices receiving CPA documentation from LPFT in under 28 days from discharge A reduction in the mortality rate resulting from suicide for those who have had contact with LPFT services within the preceding 12 months. (Open verdicts are considered by the Trust but not included in this indicator). Proportion of eligible patients receiving anti-dementia drugs Improving the number of drug users in effective treatment Improving the cleanliness of the environment Patient Self Reported Experience Improvement upon the HCC target of the numbers receiving Crisis Resolution Improvement upon the numbers receiving Early Intervention (STEP) Innovative improvement to Patient Experience Innovative improvement to Patient Safety The following CQUIN indicator was partially achieved: Improvement upon the HCC target of the numbers receiving Assertive Outreach The following CQUIN indicator was not achieved: Improving upon the National Discharge Summary within 48 hour target NHS Lincolnshire supports the Service Development and Improvement Plans for 2010/2011 and in particular the focus on addressing same sex accommodation issues and the planned service improvements associated with the Crisis Resolution and Home Treatment Service. NHS Lincolnshire notes the CQC rating of good for 2008/09 for LPFT against a rating of excellent for the 2 previous years and the measures that the Trust is taking to address this with regard to safeguarding training and medicines management. NHS Lincolnshire notes the areas of good performance during 09/10 such as levels of readmission to both adult and older adults remaining well below target and within national best practice, and increased access to crisis resolution has been achieved and sustained. Further NHS Lincolnshire notes areas of underperformance where a 5% increase in individuals accessing assertive outreach was not achieved. NHS Lincolnshire is working with the Trust to support full achievement of the national targets during 2010/11. NHS Lincolnshire supports the work underway to improve the patient experience and the focus on treating all patients with dignity and respect and notes the progress across a range of initiatives to raise standards. NHS Lincolnshire endorses the accuracy of the information presented within the LPFT Quality Report and the overall quality programme performance will be reviewed through the formal contract quality review process. Quality Report 2009/2010 50 Governor Comments Values Value people's differences. “Fine - essential even - but it should be in the context "within one society". Rationale: This is one of the dilemmas that England and other nations/countries of the United Kingdom have living within the bedrock of a Christian culture and a liberal democratic political system. After all, only England NHS has foundation trusts.” Priority 1 – Personalised Care Planning “Excellent objective - our patients must have the right to feel they have the right degree of ownership of their treatment programme” “We need to collectively work on this involvement aspect – I believe there are some good initiatives coming out of N Essex Partnership in this area of involvement” Priority 2 – Complaints Process “Excellent Approach” “Were there any unresolved complaints? If Not I suggest we confirm all complaints made during the year were satisfactorily resolved” It is hoped that this project will result in an increase in the number of concerns and complaints recorded… “Excellent” Satisfaction survey on complaints handling “V. Good” Priority 3 – Service user involvement and engagement Direct user involvement: co-design, participative, interactive “Good” A Real Partnership between patients, families, health professionals, managers and designers Understand what people (staff, patients, family) naturally do & feel Bust the myth patients (service users?) do not want a gold plated service. “No evidence shown for the existence of this myth. Or is this just a useful cliché?” The need for better information, with regards to both treatment and additional support services “Essential” Priority 5 – Recovery rate for psychological therapies The Lincolnshire IAPT service achieved 48% of cases moving to recovery in March; this is above the national target of 40% and the national average of 36% “Excellent” 51 Lincolnshire Partnership NHS Foundation Trust Priority 6 – Physical Healthcare “Perhaps some attention needs to be highlighted in relation to Patients with Mental Health problems who undergo treatment in A & E departments” Priority 6 – Reduce suicides LPFTs suicide rate has remained at an average of 9 per quarter. “How does this compare with national statistics?” Innovation “This could be an area for proactive staff governor and staff member involvement and ideas - let’s tap into and maximise this valuable knowledge resource” “Mentioned research but no mention of our links (if only briefly), to universities, not only good for PR but it would boost LPFT staff and others involved in these links.” Workforce “Fully agree with all items” Acting on Stakeholder Feedback The above comments from local stakeholders will be considered in the delivery of LPFT’s 2010/2011 quality priorities and in the development of the Trust’s broader quality improvement agenda.