Revised February 23, 2015
Table of Contents
I.
Department Membership and Discipline Groups. . . . . . . . . . . . . . . . . . . . . 1
II.
Governance Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
A.
Academic Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
B.
Personnel Needs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
C.
SSPC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
D.
Recruitment and Hiring. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
E.
Retention/Nonretention Decisions. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
F.
Promotion Recommendations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
G.
Tenure Recommendations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
H.
Summer Employment Policy.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
III. Procedures for Department Meetings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
IV. Procedures for Discipline Group Meetings. . . . . . . . . . . . . . . . . . . . . . . . . . 4
V.
Selection of Department Chair. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
VI. Voting Procedures for Department, Committee, and Discipline Meetings. . 5
VII. Amendments to the By-Laws and Appendices. . . . . . . . . . . . . . . . . . . . . . . 6
APPENDICES
Appendix 1:
Position Description for Faculty and Instructional
Academic Staff. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Appendix 2:
Criteria and Procedures for Faculty/Instructional
Academic Staff Performance Evaluation. . . . . . . . . . . . . . . 9
Appendix 3:
Procedures for Recruitment and Hiring. . . . . . . . . . . . . . . 13
Appendix 4:
Promotion Procedures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Appendix 5:
Procedures for Tenure Decisions. . . . . . . . . . . . . . . . . . . . 15
Appendix 6:
Summer Session Employment Policy. . . . . . . . . . . . . . . . . 16
Appendix 7:
Student Evaluation Questionnaire.. . . . . . . . . . . . . . . . . . . 17
BY-LAWS
I.
Department Membership and Discipline Groups
A.
The department members shall include all tenured and probationary assistant professors, associate
professors, professors, and all instructional academic staff. All members holding half-time or
more assignments in the department shall be designated voting members and shall be eligible to
participate in department governance unless otherwise indicated in these By-Laws.
Voting rights of departmental staff are indicated in the table below. For items not listed in the
matrix, all department members vote.
Curriculum and Development Chair Tenured Tenure track Teaching academic staff 2yr + Teaching academic staff 1yr only Classified Staff and Noninstructional Academic Staff ● ● ● ● Hiring ● ● ● Renewal of Tenure Track and Academic Staff ● ● Promotion and Tenure Department ● ● By‐
Laws Strategic Plan ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● Definitions: 2yr + = at least two years of teaching experience in the department 1 year only = with less than 2 years teaching experience in the department B.
II.
The Social Science Department includes the disciplines of anthropology, economics, geography,
history, political science, and sociology/social work. However, for governance purposes, the
department arranges these disciplines into three discipline groups--anthropology and sociology/
social work; economics; geography, history, and political science. The word "discipline group"
shall henceforth refer to these three governance units.
Governance Functions
A.
Academic Functions
1. The duties and responsibilities of department members are summarized in the Department
Position Description and the University Contractual Obligations Policy.
2. Primary responsibilities for curriculum development, course content, instructional
methodology, selection of instructional resources and grading policy rest with individual
department members as specified in the Department Position Description. The exercise of
these responsibilities must be consistent with department, college and university policies
governing these areas.
3. The exercise of these individual responsibilities shall be subject to review, first by members
of the discipline, and, if necessary, by the members of the department, following procedures
for discipline meetings and department meetings respectively.
4. Any policies and procedures adopted by the disciplines or department shall be attached to
these By-Laws as a part of the Appendix.
1
B.
Personnel Needs
1. The faculty of each discipline group, following the procedures for discipline meetings, shall
assess the personnel needs of the discipline and make their recommendations through the
department chair to the department faculty.
2. The faculty of the department, following procedures for department meetings, shall review the
needs of each discipline and prepare a profile of the personnel needs of the department as a
whole and present its recommendations to the department chair.
C.
SSPC
1. The Social Science Department Personnel Committee (SSPC) shall assist the department chair
who conducts performance evaluations of all department members, as required by the
Wisconsin Administrative Code, Chapter UWS 3.05, following the criteria and procedures
outlined in Appendix 2 of these By-Laws. In addition, the SSPC shall organize search
committees for hiring, in compliance with the university’s affirmative action policies, and
evaluation committees for retention decisions.
2. Composition and Election of the SSPC
a.
The SSPC will be composed of six members -- two members from each of the three
discipline groups; at least one of the two members shall be faculty.
b.
The SSPC will be elected in September collectively by the members of the department
and will serve for one year.
c.
All voting members of the department are eligible to serve on the committee.
d.
Nominations will be opened at least 7 working days prior to the September
department meeting and will be accepted by the department chair for five working
days thereafter. Nominations will be accepted from the floor during the election
meeting only if there are insufficient nominees to fill the committee’s membership.
e.
No less than 24 hours prior to the department meeting in which the vote will occur,
the department chair will send a list of the nominees and their respective disciplines to
each voting member of the department. The voting members will elect the committee
at the September department meeting.
f.
The SSPC will be elected by a majority of those voting.
g.
Absentee votes will be counted on the first ballot.
3. Structural Procedures of the SSPC
a.
The department chair will call an organizational meeting of the SSPC within two weeks
of its election. At this meeting, the SSPC will select a chair from its membership.
b.
Responsibilities of the SSPC Chair
1) The chair of the SSPC will maintain a record of all decisions made by the
committee.
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2) The chair of the SSPC will transmit all appropriate information (as specified in
Appendix 2 of these By-Laws) in writing to the department chair.
D.
Recruitment and Hiring
1. When a faculty position becomes open, the SSPC will establish a hiring committee that will
consist of the faculty members of the SSPC, the faculty of the appropriate discipline group,
and, if necessary, an additional member(s) to comply with affirmative action guidelines.
2. The recruitment and hiring policies and procedures to be followed by the hiring committee are
attached to these By-Laws as Appendix 3.
3. An adjunct pool representing each discipline group shall be maintained by the department
chair. Each discipline group will periodically evaluate new applicants under consideration for
each discipline's respective adjunct pool and advise the chair of the pool's strengths and
weaknesses. Each discipline group shall have advisory input in the decision-making process
when possible.
E.
Retention/Nonretention Decisions
1. Recommendations for the retention of nontenured members of any discipline, including
instructional academic staff, shall be made by a majority vote of the retention committee
who cast no/yes votes. The committee will consist of (1) the tenured faculty of that
discipline group; (2) a tenured member of the SSPC not of the discipline group, appointed
by the SSPC; and (3) if necessary, additional member(s) for meeting affirmative action
guidelines or to have a minimum of three members. The procedures for discipline meetings
shall apply and deliberations should be conducted in consultation with the department chair.
2. The criteria for reaching retention/nonretention decisions shall be based on the department’s
Position Description and the needs of the department and shall include information from the
performance evaluation conducted by the Personnel Committee, the department chair, and
additional information provided by the members of the discipline group.
3. The department member shall be informed of the recommendation made by the committee and
the department chair. If the recommendation for retention is not made, the chair shall
document the factor or factors that produced that decision and share these factors by way of
written communication.
4. The department member may request a meeting with the department chair at which point
he/she may state anything he/she feels is relevant concerning this recommendation.
F.
Promotion Recommendations
1. The Social Science Department Promotion Committee shall consist of all faculty members in
the department except those excluded by university policy.
A.
All faculty members may participate in the committee of the whole and offer insights
during open discussion. Open discussion shall cease upon approval of a motion from
the floor to move to executive session.
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B. Only faculty members who have attained the academice rank or higher sought by
the candidate shall comprise the executive committee, shall be present during
executive session discussion, and shall vote on the candidate’s application.
2. The criteria for promotion and procedures shall be those outlined in the University Promotion
Policies and Procedures found in the Faculty/ Academic Staff/Limited Appointees Handbook.
3.
G.
The department's procedures for making promotion recommendations are attached to these
By-Laws as Appendix 4.
Tenure Recommendations
1. Recommendations on tenure shall be made by a majority of the tenured faculty members of
the department acting as the Tenure Committee.
2. Criteria for decisions on tenure shall include excellence in instruction, research, professional
and public service, contributions to the university, and the programmatic needs of the
department.
3. The procedures for making tenure recommendations are attached to these By-Laws as
Appendix 5.
H.
Summer Employment Policy
The criteria and procedures for allocating summer session assignments shall be determined by
a majority of the members of the department and shall be attached to these By-Laws as Appendix
6.
III.
IV.
Procedures for Department Meetings
A.
The chair will call a department meeting at least twice each semester with a one week prior
notification of the meeting unless unusual circumstances require a briefer notification. The chair
will call additional meetings as necessary or upon written request of one-fourth of the department
members.
B.
The chair shall determine the agenda, but additions may be made by written request of any
department member submitted at least three days prior to the meeting. New business can also be
brought up at the time of the meeting.
C.
A majority of the voting department members shall constitute a quorum.
D.
In the absence of the department chair, an acting chair may be appointed by the department chair
or elected by the members present to conduct the meeting.
E.
At any department meeting any member of the department may, by request, invoke Robert's Rules.
Procedures for Discipline Group Meetings
A.
The department chair shall convene discipline meetings as needed or on request of two or more
members of any discipline.
4
V.
B.
The department chair shall determine the agenda for discipline meetings and preside over such
meetings but any member of the discipline may submit additional agenda items either before or
during the meeting.
C.
One-half of the voting members of a discipline shall constitute a quorum for discipline meetings.
If emergency business arises during the summer break, those voting members present at a
discipline meeting shall constitute a quorum. The department chair shall make a reasonable effort
to contact all members in such an emergency.
D.
Minutes of decisions made at discipline meetings shall be recorded and kept on file by the
department chair.
Selection of Department Chair
A.
The chair of the Social Science Department serves for a three year term. A new term begins with
the fall semester after the spring semester chair election every three years.
B.
The Social Science Department shall recommend to the administration, by majority vote, its
choice for department chair whenever a vacancy is about to occur.
C.
The department shall use the following procedures in making its recommendation:
1. An election committee shall be organized by December 1 of the year preceding the new three
year term. The Chair of the SSPC shall be the chair of the election committee and will select
one other member of the SSPC to serve as secretary. In the event that the Chair of the SSPC
is running for the chair of the department, the SSPC will vote to select another chair of the
election committee. This committee shall administer the election and communicate with the
university administration regarding this matter.
2. This election shall take place by the February 15 preceding the beginning of a three year term.
3. A one week nomination period shall precede the election and be completed by at least two
weeks prior to the election
4. A candidate forum will be held after nominations are closed if requested by any department
member. Such a request must be accompanied by at least one question to which all candidates
may respond.
5. Paper ballots shall be used and absentee ballots accepted and counted. If balloting is conducted
electronically, it shall be conducted via a secure mechanism which ensures anonymity of the voter
and allows only one vote per voter.
D.
VI.
Should the chair become vacant at any time other than the end of a three year term, this same
election procedure shall be adapted to such special circumstances as the department chooses with
the newly elected chair continuing in office for the remainder of the three-year term.
Voting Procedures for Department, Committee, and Discipline Meetings
A.
Voting on all governance matters shall be in compliance with the Wisconsin Open Meeting Law
and shall follow the guidelines below.
B.
Decisions on all matters brought before the department, discipline, or committee, except for
specific votes elsewhere described in these By-Laws or Appendices, shall be made by majority
vote of those members present and voting, with the chair or acting chair breaking any tie vote.
5
C.
Conduct of Voting
1. The chair of any governance meetings may call for a vote by any of the following methods:
ayes and nays, show of hands, or paper ballots. If balloting is conducted electronically, it
shall be conducted via a secure mechanism which ensures anonymity of the voter and
allows only one vote per voter.
2. Any member may request a paper ballot and such request must be
honored.
VII. Amendments to the By-Laws and Appendices
A.
These By-Laws will be amendable whenever a two-thirds majority of the members of the
department so vote.
B.
The Appendices to these By-Laws may be amended by a majority vote of the members of the
department.
Revised and approved II.D. Recruitment and Hiring 11/14/14
Revised and approved 2.d and 2.e Composition and Election of the SSPC 9/7/12
Revised and approved II.F. Promotion Recommendations 5/7/09
Revised and approved II.E. Retention/Nonretention Decisions 3/12/09
Approved and revised by department, 5/18/00
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APPENDIX 1
POSITION DESCRIPTION FOR
FACULTY AND INSTRUCTION ACADEMIC STAFF
INTRODUCTION
As befits an academic department in an institution with university status, with a primary focus on teaching
excellence, the Social Science Department membership is collectively responsible for professional
contributions to the areas of teaching, scholarly activities, and service. The basic instructional load in the
Social Science Department is twelve semester credit hours. It should be noted that a primary function of the
Social Science Department is to provide introductory courses for the general education components of the
professional programs at Stout. Therefore, the following professional expectations have been developed in
that context, as well as with reference to Wisconsin Statute 36, the Wisconsin Administrative Code,
UW-Stout 3.06, the documents on governance in the UW-Stout Faculty and Academic Staff Handbook,
UW-Stout's Policy on Contractual Obligations of Unclassified Personnel (incorporated into the Social
Science Department By-Laws as Appendix 2), and the Senate-approved report of the Special Task Force on
Faculty Rights and Responsibilities.
TEACHING
Department membership participates in the teaching-learning process involving some or all of the following
components: instruction, evaluation, student-academic advisement, academic program planning, and
curriculum development. Instruction is the imparting of knowledge, developing of skills and attitudes, and
meeting of special needs in various ways ranging from structured to individualized activities. Evaluation is
vital to the instructional process and is a basis for academic program planning and student advising.
Academic advising is the sharing of information between department member and student regarding the
student's academic progress or professional goals, and assists the student in maximizing the benefits from
the educational experience. Academic program planning identifies educational goals and contributes to their
implementation. Curriculum development may be directed towards either course or program development
and may involve credit or non-credit activities. This is facilitated by individual involvement and
collaboration with colleagues, and recommendations to the appropriate committees where necessary.
SCHOLARLY ACTIVITIES
The department membership participates in applied and theoretical research and scholarship through
activities which lead to the application or utilization of knowledge. The scholarly activities may include:
continuing education and professional development in one's field; attendance, participation and presentations
at professional meetings, conferences, workshops and in-service sessions; and/or publications.
Research is a responsibility of the department membership as a whole, but not necessarily of every member.
PROFESSIONAL AND PUBLIC SERVICE AND CONTRIBUTIONS TO THE INSTITUTION
The department membership participates in professional and public service and makes contributions to the
institution through utilization of special skills or expertise in the resolution of problems or in application to
specific needs. Professional service may include memberships and leadership in professional organizations.
Public service is the application of professional expertise by active involvement as an advisor, speaker, or
consultant to business, government, and non-campus groups. Consulting may be contractual or
non-contractual, paid or unpaid. Contribution to the institution includes governance activities as a member
or resource to appointive/elective groups or committees at the System, University, college/division,
department or discipline levels. It also includes serving as an advisor to on-campus groups or individuals.
7
All department members are required to attend department and discipline meetings, and to participate in
promotion, retention and tenure decisions when appropriate.
PO SITIO N D ESC R IPTIO N FO R FAC U LTY AN D IN STR U C TIO N AL AC AD EM IC STAFF
R evised and approved by department, 5/18/00
R evised and approved by department, 4/4/85
8
APPENDIX 2
CRITERIA AND PROCEDURES FOR
FACULTY/INSTRUCTIONAL ACADEMIC STAFF
PERFORMANCE EVALUATION
I.
II.
III.
Criteria for Performance Evaluation
A.
The performance rating of department members will be based on the position description as
outlined in Appendix 1 and will include evaluation of the following:
1. Teaching performance observed in the classroom
2. Self-reported activities in the areas of teaching, research/scholarly activities, and service
3. Student observations of instruction
4. Other information deemed appropriate by the department chair
B.
The procedures for implementing these criteria are specified in Sections II, III, IV, V, and VI of
these Criteria and Procedures.
Responsibilities of the Social Science Personnel Committee (SSPC)
A.
The performance evaluation and post tenure review of faculty and instructional academic staff
of the Social Science Department will be conducted by the department chair with input from the
SSPC and will occur as frequently as required by University policy.
B.
The SSPC will submit its input to the department chair during Semester I for those faculty and
staff being evaluated and/or renewed, and will meet for appropriate consultation with the
department chair during Semester II.
C.
The SSPC's input will be based on performance during the evaluation period. All relevant
information must be received by the SSPC no later than November 30.
Procedures for the SSPC Evaluation of Teaching Performance Observed in the Classroom
A.
SSPC members will conduct classroom visitations for all department members at least once every
five years, according to the criteria defined below.
1. Department members will be subject to visitation during each of their first three years and in
their sixth year of employment in the Social Science Department; thereafter, each member will
be subject to visitation once every five years.
2. Department members may be visited more frequently by SSPC members if required by UW
System, university, or college policies, or if requested by the member's discipline or
department chair.
3. Department members may request more frequent visitation; the evaluation of such visitation(s)
would be considered supplemental input.
B.
The SSPC will conduct visitations using the following procedures.
1. Each classroom visitation will be conducted by two members of the SSPC. One of the
evaluators must be from the discipline of the individual being evaluated. When this is not
9
possible, the department chair will request the appropriate discipline to select an evaluator.
The two visiting SSPC members must visit different classes.
2. The evaluation must include visitations of at least two different presentations. The department
member may request one or both evaluators make an additional visitation.
3. Evaluators and the department member will arrange a mutually acceptable time for classroom
visitation. Prior to the visitation, a course syllabus, an examination copy, and other supporting
materials must be provided to the evaluators.
4. Each visitation should be for the length of the class period and must be on a day when
substantive subject material is being presented by the department member. This precludes
visits during quizzes, review sessions, videotapes, films, guest speakers, student presentations,
etc., when such activities are a major part of the session.
C.
The SSPC will utilize the following assessment process.
1. The classroom evaluation will assess the relationship of the lecture/discussion to the course
content; the organization, clarity, and length of the presentation; and the ability to hold
students' attention, stimulate interest in the subject matter, and demonstrate openness to the
expression of student views when appropriate.
2. Each evaluator must prepare a written statement explaining the substance of the evaluation.
Copies of the evaluation statement must be distributed to the person being evaluated, the
department chair, and the SSPC chair within five working days of the visitation.
IV. Procedures for the Evaluation of Self-reported Activities.
A.
The SSPC will provide a format for assessing performance. For academic staff, the format will
assess activities defined by the staff member’s contractual obligations. For faculty, the format
will assess activities in the areas of teaching, research/scholarly activities, advisement and service
based upon criteria outlined in the Department Position Description (Appendix 1) and defined
by individual performance objectives for the post tenure review.
B.
Department members must submit to the department chair a written, documented statement outlining
those activities. Department members may include any other information they believe pertinent to
theevaluation of their performance.
V. Procedures for the evaluation of Student Observation of Instruction
A.
The evaluation of student observation of instruction is based on the departmental questionnaire
which is attached to these By-Laws as Appendix 7.
B.
All department members who have been assigned to the department for three years or more shall
have student questionnaires administered at least once every three years unless the members
of the discipline, the department chair, or the SSPC decide that more frequent student
observations are needed for individual members. Department members in their first three
years shall submit annual student observations to the SSPC. The attached questionnaire is to
be given to all of each department member's classes sometime after the end of the first six
weeks, and the department member has the right to choose in which sememster they will be
given. An exception will be made in the case of newly appointed members.
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C.
The questionnaire must be distributed, collected, and returned to the department office in a sealed
envelope by the department chair's designee. The department member must not be in the
classroom during any phase of the administration of the questionnaire, and must not handle the
unscored answer sheets at any time. Any deviation from this procedure will result in readministering the questionnaire. If done electronically, the questionnaire shall be administered
by the academic department associate or program assistant via a secure mechanism which
ensures anonymity of the student and allows only one evaluation per student.
D.
Questionnaire answer sheets and written comments will be kept by the department secretary until
that semester's grades have been delivered to the Registrar. After processing, the sheets will be
returned to the department secretary and the SSPC will receive the computer tabulations.
Department members will have access to the student observation material after the SSPC has
calculated the department members' numerical scores.
E.
The following procedure will be used to calculate scores based on student responses to the
questionnaire:
1. Correction for omitted responses:
number of student respondents multiplied by number of questions, minus omitted responses
2. Determination of point total:
Number of "A" responses (most positive) x5
Number of "B" responses
x4
Number of "C" responses
x3
Number of "D" responses
x2
Number of "E" responses
x1
= point total
3. Based on the following procedure, a score will be assigned for each class and for all classes
surveyed (composite), with scores also calculated for the "rate the instructor" and the "rate
the course" sections of the questionnaire:
Point total divided by corrected number of responses, for a maximum of 5 points.
4. Those department members not required to and not submitting student observations in a
given year will receive the score assigned to them in their last performance evaluation.
11
VI.
Procedures for the Assignment of Performance Ratings
A.
The department chair will collect SSPC reports of teaching performance observed in the
classroom, the results of student evaluations of instruction, and self-reported activities. These
materials will also be made available for review by the retention committee.
B.
The department chair, as immediate supervisor, is responsible for assigning the performance
ratings, in consultation with the retention committee. The ratings should reflect course
observations conducted by the SSPC, student evaluations of teaching, and self-reported
activities. They should also be consistent with the ratings assigned in the other
academic departments of the university.
C.
When the department chair has arrived at tentative ratings, they will be communicated to the
SSPC and retention committee for review. Reconsideration of any rating is mandatory when the
SSPC dissents, and if the disagreement persists, the SSPC's objections will be placed in the
department member's file.
D.
The department chair will personally advise department members of the determination of their
ratings, and will provide them with an opportunity to review all SSPC input.
E.
In the event of an objection to the SSPC input, the department member will have five working
days in which to appeal to the SSPC, and must indicate in writing the basis of the objection. The
department member will be invited to appear before the SSPC which will consider the objection
raised, prepare a written response, and forward it to the department chair.
F.
Nothing in these procedures is intended to preclude a department member from pursuing a
grievance through other established channels.
C R ITER IA AN D PR O C ED U R ES FO R FAC U LTY /IN STR U C TIO N AL
AC AD EM IC STAFF PER FO R M AN C E EV ALU ATIO N
R evised and approved by department, 5/18/00
R evised and approved by department, 10/16/86
R evised and approved by department, 12/18/84
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APPENDIX 3
PROCEDURES FOR RECRUITMENT AND HIRING
I.
Recruitment Procedures
A.
At the beginning of the recruitment process, the department chair shall review the following
university policies with the hiring committee:
1. UW-Stout Personnel Rules for Faculty
a. Chapter UWS/UW-Stout 3.01 - 3.06
2. UW-Stout Policy on Equal Opportunity Recruitment and Hiring Procedures
B.
The committee shall follow current university hiring procedures.
C.
Candidates for a faculty search who are interviewed on campus will be expected to provide a
teaching demonstration and/or a separate public presentation about their research or
scholarly agenda. Both the teaching demonstration and research presentation will be open to
department members, with the research presentation open to the university community. The
search committee will solicit feedback from students and faculty members who attend the
presentations. All faculty members will be invited to review the final candidates' application
materials and to submit comments to the search committee.
PROCEDURES FOR RECRUITM ENT AND HIRING
Revised and approved by department, 5/6/14
Revised and approved by department, 5/18/00
Revised and approved by department, 11/29/84
13
APPENDIX 4
PROMOTION PROCEDURES
1.
The department chair shall distribute copies of the complete applications of all applicants to all
committee members in advance of the Promotion Committee meeting and shall specify the time and
place for the meeting.
2.
The department chair shall supervise the committee's organization and serve as a resource person, but
shall not be a member of the committee.
3.
Applicants must be advised of the time/place of the committee's meeting(s), and may appear before
it if the applicant so desires. Applicants may also be present (but may not participate) unless the
committee votes to go into executive session.
4.
The committee shall elect its chair and secretary.
5.
The committee will determine at each meeting whether it will use paper ballots. Absentee ballots will
not be accepted.
6.
The committee will first vote to approve/disapprove each application with a majority of votes cast
sufficient for approval.
7.
All approved applications must be ranked in order of priority within rank applied for.
8.
Reporting procedures shall conform to the time frames established by the university.
PR O M O TIO N PR O C ED U R ES
R evised and approved by department, 5/18/00
R evised and approved by department, 11/29/84
14
APPENDIX 5
PROCEDURES FOR TENURE DECISIONS
1.
The department chair shall set the date for Tenure Committee meetings and recommendations.
2.
At least 30 days prior to the date for a tenure recommendation, the department chair shall solicit
information on the performance of the person being considered for tenure from the person under
consideration, the Personnel Committee, and other members of the department. The chair shall make
this information, and any other relevant information, available to the members of the Tenure
Committee at least one week prior to the date for a recommendation.
3.
The department chair shall convene the first meeting of the Tenure Committee. A two-thirds majority
of the tenured faculty members must be present for a quorum.
4.
The first order of business at the Tenure Committee meeting shall be to elect a chair and secretary for
the committee.
5.
The committee may decide to conduct its deliberations in executive (closed) session.
6.
The committee chair shall solicit from each committee member an evaluation of the tenure candidate
with evaluations reflecting on the candidate’s excellence in teaching. scholarship, and professional
service. Members who are not present may submit written statements to be read by the chair.
7.
The evaluations, pro or con, and supporting evidence shall be carefully documented in the minutes by
the secretary (though without necessarily identifying any member of the committee by name).
8.
Voting shall be by roll call unless a member requests a written ballot.
9.
All decisions and recommendations shall be made by majority vote of all the tenured faculty members
of the department.
10.
The chair of the Tenure Committee shall report the recommendation of the committee to the
department chair along with the minutes containing the documentation to support the recommendation.
PR O C ED U R ES FO R TEN U R E D EC ISIO N S
R evised and approved by department, 5/18/00
R evised and approved by department, 11/29/84
15
APPENDIX 6
SUMMER SESSION EMPLOYMENT POLICY
1.
Teaching opportunities rotate within each disciplinary group but without prejudice to the principle that
summer teaching assignments are allocated to meet university and student needs.
2.
Each disciplinary group monitors its own summer schedule and resolves questions concerning what
courses should be taught and who should teach them.
3.
Department members with the expectation of a half-time or greater department assignment the
following year are eligible to teach, the final arbitrator of eligibility being the disciplinary group.
4.
Department members, including those who are replacements for people on leave, are added to the
rotation list when they begin a half-time or greater department assignment; if they begin in the fall,
they are behind those who taught the previous summer.
5.
The normal teaching assignment is a 3 credit course. A 2 credit course likewise constitutes a turn, but
the person who taught it remains ahead of those who taught 3 credit courses that same summer.
6.
If a department member declines to teach, that person remains at the top of the rotation list; however,
one does not accumulate turns.
SU M M ER SESSIO N EM PLO Y M EN T PO LIC Y
R evised and approved by department, 5/18/00
16
APPENDIX 7
STUDENT EVALUATION QUESTIONNAIRE
NO NAM ES
NO ID NUM BERS
Almost Always
A
NO NAM ES
Neutral
C
B
NO ID NUM BERS
D
Almost Never
E
RATE THE INSTRUCTOR
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
The
The
The
The
The
The
The
The
The
The
The
The
instructor explained the course objectives.
instructor had an organized plan before coming to class.
instructor began and ended the class promptly.
instructor’s presentation was clear.
instructor identified the main points and central issues of this subject.
instructor presented contrasting points of view.
instructor used different teaching methods to help students learn.
instructor was respectful of student views.
instructor made students aware of homework, assignments, and exams in a timely manner.
instructor made grades and student course progress available in a timely manner.
instructor was available during office hours and welcomed out-of-class consultations.
instructor is enthusiastic about the subject of this course.
RATE THE COURSE
13.
14.
15.
16.
17.
I learned a great deal of factual material in this course.
Ideas discussed in this course really made me think, increasing my analytic reasoning and/or creative thinking
skills.
Because of this course, I now feel able to communicate about this subject to others.
Because of this course, I developed greater awareness of societal issues.
There were reasonable precautions to prevent cheating in this course.
RATE YOURSELF
18.
19.
20.
21.
22.
23.
24.
25.
I am a: A. 1 st year student B. Sophomore
C. Junior
D. Senior
E. Senior +
This course was:
A. for my major.
C. General Education or Ethnic Studies requirement.
B. for my minor
D. elective.
Before beginning this class, I found this topic:
A. very interesting
B. interesting
C. didn’t care about it
D. boring
E. hated it.
Now, having taken this class, I found this topic:
A. very interesting
B. interesting
C. don’t care about it
D. boring
E. hate it.
W hat grade do you expect to receive in this course?
A. A
B. B
C. C
D. D
E. F
W hat is your cumulative grade point average? (If you are a first year student, answer with your high school
GPA.)
A. 4.0 – 3.67
B. 3.66 – 2.67
C. 2.66 – 1.67
D. 1.66 – 0.0
E. don’t know
I have been absent from this class –
A. never
C. often (4-6)
B. a few times (1-3)
D. repeatedly (7 or more)
I spent this many hours outside of class working on this course:
A. over 9 hr/wk
C. between 3 and 6 hr/week
B. between 6 and 9 hr/wk
D. between 0 and 3 hr/wk
Please add your written comments on the back of this questionnaire. Thank you.
STU D EN T EV ALU ATIO N Q U ESTIO N N AIR E
R evised and approved by department, 5/7/09
17