Good Afternoon, Hopefully you’ve had the opportunity to read the information sent his week regarding the Works upgrade. We’ve placed the email announcement plus the Transaction Sign Off Guide online for your convenience. We will demonstrate new Works functionalities at the November BUG meeting on November 12th. If you get a chance to look at the agenda for the 12th, you’ll notice we are going to review the new process of paying local fund purchases using the UMW Finance Card. I’d like to take just a minute to re address this topic now and direct your attentions to web information pertaining to proper card use based on fund source (Visit the BUG Archives for past communications in June and August). The quickest way to identify state or local fund sources is to view the Chart of Accounts website and review the Fund descriptions. UMW Finance Card holders will use their UMW Finance card to pay for purchases when local fund sources are used. For those of you who use local fund sources occasionally and do not have a UMW Finance Card, we have a card in eVA that you may use. See page 57 in the eMall Manual – (we are following the same OBO process currently in place for the Gold Card). Here’s a brief snip it from Section VII, University Practices: “Use of the Finance Card in eVA If your purchase is going to be paid for using local funds, you will use a UMW Finance Card. If your department does not hold a UMW Finance card, when entering the order into eVA you will choose an alternate “On Behalf Of”. If required, please attach all supporting procurement file documentation and back up requirements such as invoices, SWAM quotes, credits, or waivers to the eVA order”. For non‐eVA entries, we have other avenues for UMW Finance Card use. For Over The Counter Purchases, Business Meals and Travel needs, we have Finance Cards available for checkout at the Cashiers window in Lee Hall. And, for those invoices related to eVA exemptions (memberships and subscriptions for instance), email payables@umw.edu. Include the vendor name, FOAP and amount and send the invoice to AP to manage the payment. If ever in a bind or not sure of your fund source, do not hesitate to contact me, the Program Administrator for the UMW Finance Card‐ Vicki Eppes Ward, or the Accounts Payable Manager‐ Leigh Penn. We hope to see you at one (or two) of the upcoming Works sessions and of course, at the Nov. BUG. Sincerely, Vickie Chapman Assistant Controller‐Systems 540‐654‐1155