Minutes of the Special Meeting of May 2, 2012
The Board of Education of Community Unit School District No. 1, Coles and Cumberland Counties,
convened for a Special Meeting on Wednesday, May 2, 2012 at 5:30 p.m. at the Administration Building,
410 West Polk Avenue, Charleston, IL 61920.
At 5:35 p.m. President Coe called the meeting to order and asked for roll call.
The following members were present:
Jason Coe, President
Ron Miller, Vice President
Tim Hutti, Secretary
Kelly Miller, Treasurer
Scott Clarke
Brenda Coffey
Susan Daniels
The following staff members were present:
Jim Littleford, Superintendent
Todd Vilardo, Assistant Superintendent for Curriculum & Instruction
David Kuetemeyer, Financial Consultant
Diane Hutchins, CHS Principal
Visitor 1 and 1 Member of the Press
Under Public, Staff Comments or Questions, Written Communications, President Coe asked if there
were any requests to address the Board of Education. There were no requests received.
Update/Charleston High School Security Plan
Mr. Littleford reported that on Wednesday, April 25, 2012 a meeting was held to review the CHS
Security Plan and estimated costs for the project. Kelly Miller, Susan Daniels, Todd Vilardo, David
Kuetemeyer, Mary Ann Pattenaude, Bill Richardson, and Jim Kuykendall were in attendance. The group
reviewed Health Life Safety Amendments as presented from The Upchurch Group as well as security
upgrades throughout CUSD #1. The majority of the security upgrades referenced possible work at
Charleston High School. Available District Health Life Safety funds total approximately $938,614 with
already approved Health Life Safety Amendment projects (CHS roof, Central Office roof, Mark Twain
flooring, CHS gas shut-offs, Jefferson School sewer, CHS doors/hardware, and Carl Sandburg School
rooftop units) adding to about $550,795. Approximately $330,173 is planned for security upgrades. This
leaves approximately $57,646 remaining in the Health Life Safety Fund.
Through the prioritization process, many items were addressed regarding their immediacy and the group
determined different security pieces could be reduced or completely eliminated. The group also requested
that the District explore a turn-key process in which some of the upgrades would not be open for the
bidding process. Enclosed for the Board of Education is a summary which highlights revised costs for
proposed security upgrades at Charleston High School and throughout the District.
A May 1, 2012 meeting was held with The Upchurch Group, Commercial Electric, DCI, and District
officials to present and gather additional information regarding such items as project changes, equipment
specifications, and Health Life Safety Amendments. Mr. Kuetemeyer indicated that the proposal now
includes $20,000 to pull wire for wireless internet and battery back-up for all security cameras at the same
time, which will be a cost saver for the district.
Mr. Littleford stated that upon review of equipment specifications by the CUSD #1 Technology
Department prior to the May 9, 2012 Special Board Meeting, a recommendation will be presented on the
Special Meeting Minutes of 5/2/2012 pg. 1
scope of the project. A Health Life Safety Amendment would be prepared by The UpChurch Group to
apply for additional funding for the upgrades.
At 5:45pm, President Coe recommended that the Board of Education adjourn into closed session to
consider information regarding appointment, employment, compensation, and discipline of specific
employees of the public body, including hearing testimony on a complaint lodged against an employee to
determine its validity. 5 ILCS 120/2/(c)(1)
Specifically in closed session, the Board of Education would interview finalists for the position of
Assistant Principal for Charleston High School.
Mr. Miller moved and Mrs. Daniels seconded the motion.
On roll call vote:
AYE: R. Miller, Daniels, Coffey, Clarke, K. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
At 7:56pm, Mrs. Miller made a motion to reconvene from closed session. Mrs. Coffey seconded the
motion.
On roll call vote:
AYE: K. Miller, Coffey, Clarke, Daniels, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
At 7:57pm Mrs. Coffey moved to adjourn from the board meeting. Mrs. Miller seconded the motion.
On roll call vote:
AYE: Coffey, K. Miller, Clarke, Daniels, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Jason Coe
President, Board of Education
Tim Hutti
Secretary, Board of Education
Special Meeting Minutes of 5/2/2012 pg. 2