Minutes of the Regular Meeting of March 21, 2012
The Board of Education of Community Unit School District No. 1, Coles and Cumberland Counties,
Illinois met in regular session on Wednesday, March 21, 2012 at the Administration Building – 410 West
Polk Avenue, Charleston, Illinois 61920
At 6:30pm, President Coe called the meeting to order and asked for roll call.
The following members were present:
Jason Coe, President
Ron Miller, Vice President
Tim Hutti, Secretary
Kelly Miller, Treasurer
Scott Clarke
Brenda Coffey
Susan Daniels
The following staff members were present:
Jim Littleford, Superintendent
Todd Vilardo, Assistant Superintendent for Curriculum & Instruction
David Kuetemeyer, Financial Consultant
Visitors 85 and 2 Members of the Press
The Board of Education received an addendum to their board packets which included:
Revised Board Agenda
VII. Consent Agenda: Employment
 Penelope Schrock – School Health Care Professional at Charleston Middle School and
Mark Twain Elementary School
 Sarah Ray – School Health Care Professional at Jefferson Elementary School
X.L Reduction in Force of Certified Employees by Honorable Dismissal
 Correction: Amanda Denler will be released at the end of the 2011-12 school year due to
the uncertainty of enrollment numbers for the 2012-13 school year
X.Q Reassignment of Administrative Positions
 Employment contract (July 1, 2012 – June 30, 2015) for Robert Ulm – Principal Jefferson
Elementary School
 Employment contract (July 1, 2012 – June 30, 2013) for Brad Oakley – Assistant
Principal/Athletic Director Charleston Middle School
 Employment contract (July 1, 2012 – June 30, 2015)) for Trevor Doughty – Principal
Charleston Middle School
X.R Superintendent and Assistant Superintendent Contracts
 Employment contract (July 1, 2012- June 30, 2017) for Jim Littleford, Superintendent of
Schools
 Employment contract July 1, 2012- June 30, 2017) for Todd Vilardo – Assistant
Superintendent for Curriculum & Instruction
Under Focus on Students and Good News reports, Mr. Littleford acknowledged the art work display
provided by the Jefferson Elementary School art students. Mandy White is the art instructor.
Mr. Littleford recognized the Jefferson Elementary School Character Education students that were chosen
by their teachers for representing the trait of Tolerance. Roxanne Cornebise is the instructor.
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4th Grade
Quinn Meyer
Sterling Stowell
Jacob Crews
Mira Harvey
Tabitha Smock
Jordan Socarras
July Baumann
Delaney Sweeney (Ashmore)
5th Grade
Jaidyn Williams
Jack Ebinger
Hannah Spencer
Mikayla Kuznicki
Sequoia Smyser Lewis
Taylor Edwards
Komron Izadi
Lydia McCollum
6th Grade
Ian Centers
Reese Youngblood
Blayne Bayles
Wyatt Ferguson
Grace Kennedy
Ella Rose Wettig
Nick Dillon
Alec Easter
Illinois Environmental Protection Agency’s 2012 Poster, Poetry and Prose Contest:
Jefferson Elementary School Students
Top Winners Poetry/Prose:
Special Recognition Poster Awards:
Grace Braden and Karly Coffey
Macy Riedemann and Ella Rose Wettig
Under Public, Staff Comments or Questions, Written Communications, President Coe indicated that
there were no requests to address the Board of Education.
Mr. Littleford reported three FOIA requests had been received, which have been honored by the District:
- John Wilson – information on public participation at school board meetings and petitions to the
Board of Education.
- Julie Greenberg, National Council on Teacher Quality request for current contracts, memoranda
of agreement, memoranda of understanding or like documents with any institute of higher
education regarding placement of teacher candidates in student teaching arrangements in district
schools.
- Angela Warman, ESPA President – CUSD #1 financial information for upcoming negotiations.
President Coe asked if there were any requests from the Board of Education to remove any of the consent
agenda items or addendum items for discussion. There were no requests from the Board of Education.
Mr. Littleford reviewed the items under Consent Agenda.
IV. Consent Agenda: Standard Items
A. Approve the minutes of the Regular Board Meeting of February 15, 2012.
B. 1. Approve the bills and payrolls for the month of February 2012.
2. Approve the Activity Fund Accounts for the CUSD #1 attendance centers, period ending
February 2012.
V. Consent Agenda: Old Business
VI. Consent Agenda: New Business
A. Continue the service arrangement with the firm of Gilbert, Metzger and Madigan, Certified
Public Accountants, to perform the annual audit for Community Unit School District No. 1. The
firm will also prepare the school district’s Annual Financial Report for the Illinois State Board of
Education.
B. Continue to use the legal services of Brainard Law Offices to seek legal advice when determined
appropriate by the Board of Education and/or the superintendent.
C. Continue to use the law firm of Miller, Tracy, Braun, Funk & Miller, Ltd. to seek legal advice
when determined appropriate and for the purpose of negotiations between the Board of
Education, the Charleston Education Association, and Charleston Educational Support Personnel
Association.
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D. Continue to use the law firm of Hodges, Loizzi, Eisenhammer, Rodick, & Kohn, Ltd. to seek
legal advice when determined appropriate by the Board of Education and/or the superintendent.
E. Approve a School Maintenance Grant application, funded through the Illinois State Board of
Education, to help with the cost of replacing the Charleston High School original building roof
in the amount of $50,000.
F. Grant 300 (three hundred) sick leave days to Toni Satterfield, teacher at Charleston High School.
G. Grant 210.5 (two hundred ten and a half) sick leave days to Jody Smith, teacher at Charleston
High School.
VII. Consent Agenda: Employment
 Grant a family medical leave to Shelly Hamilton, paraprofessional at Mark Twain
Elementary School, not to exceed 12 weeks.
 Release George VonBehren from his extra-curricular assignment as the Assistant
Baseball Coach at Charleston High School, effective immediately.
 Accept a letter of resignation from Caitlin Baldwin as a Social Worker at Charleston
High School, effective at the end of the 2011-2012 school year.
 Accept a letter of resignation from Shelley Edwards as a School Health Care Professional
for Jefferson Elementary School, effective at the end of the work day on 2/29/2012.
 Accept a letter of resignation from Eva Higgins as a School Health Care Professional for
Charleston Middle School and Mark Twain Elementary Schools, effective at the end of
the work day on 3/9/2012.
 Accept a letter of resignation from Danielle Legut as the Head Cheerleading Coach for
Charleston High School, effective at the end of the 2011-12 school year.
 Accept a letter of retirement from Kathy Armstrong as a paraprofessional at Jefferson
Elementary School, effective at the end of the 2011-12 school year.
 Accept a letter of retirement from Toni Satterfield, teacher at Charleston High School,
effective at the end of the 2016-17 school year.
 Accept a letter of retirement from Jody Smith, teacher at Charleston High School,
effective at the end of the 2016-17 school year.
 Approve the list of CUSD #1 substitutes as of February 6 – March 9, 2012.
Consent Agenda Addendum Items:
 Employ Penelope Schrock as a School Health Care Professional for Charleston Middle
School and Mark Twain Elementary School, effective 3/26/12. This employment was
contingent upon the receipt of all information required for employment.
 Employ Sarah Ray as a School Health Care Professional for Jefferson Elementary
School, effective 4/2/12. This employment was contingent upon the receipt of all
information required for employment.
President Coe recommended that the Board of Education approve items under IV through VII inclusive
on the Consent Agenda and Addendum. Dr. Clarke moved and Mrs. Daniels seconded the motion.
Mr. Littleford noted that the recommendation to grant the authority to employ a CHS Assistant Baseball
Coach would be brought to vote following closed session.
On roll call vote:
AYE: Clarke, Daniels, Coffey, K. Miller, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
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Under the Superintendent’s Report, Mr. Littleford reported that the District utilizes a data based
financial planning program prepared by the PMA Financial Network to help make projections on fiscal
trends. This financial planning tool has 57 interactive graphs, which utilize a full spectrum of
assumptions in order to project the district’s financial position. At that time, he introduced Howie Crouse
from the PMA Financial Network.
Mr. Crouse provided a power point presentation on the district’s financial position through the year 2017.
He commended the Board and Administrative staff for foreseeing the need to make budget reductions a
couple of years ago when deficits were looming. Mr. Crouse said the biggest factor of the projections
was to outlook for state funding for education. Issues to watch included: Governor’s budget message put
General State Aid and transportation funding in doubt; pension reform, due to state underfunding, could
impact District’s employer obligation, as early as FY13; federal budget crisis may result in fewer
programs, such as Title II and Medicaid reimbursement. Mr. Crouse noted that this would include
delayed state aid payments and also the proposal to have school district cover pension costs. Mr. Crouse
reported he did not believe the District will need to make any significant changes now, as there is time to
see what happens with the state of economy.
Superintendent Littleford thanked Mr. Crouse for his presentation.
Pre-school Screening/Kindergarten Registration
The 2012 pre-school screening and Kindergarten pre-registration was held at the CCAR building
from March 6 - 8, 2012. Mr. Littleford reported at the conclusion of the week, 105 preschool
age children were screened and 48 children were pre-registered for Kindergarten. Screening and
pre-registration was held at Ashmore Elementary School today and Principal Bud McMillan reported 14
children were screened for pre-school, 4 children were screened for the Head Start Program, and 14
children were pre-registered for Kindergarten. On March 30, screening and pre-registration will be held
at Mark Twain Elementary School.
2012-2013 CUSD #1 Calendar Approval – Illinois State Board of Education
Mr. Littleford reported that the District submitted the 2012-2013 Official School Calendar to the Illinois
State Board of Education for final approval. He noted that CUSD #1 is awaiting confirmation from EIU
regarding the Charleston High School graduation date availability of Lantz Arena.
CHS Security Concerns & Possible Solutions
Recent meetings between Board Members, CHS administrators, and Central Office staff were focused
on uncovering CHS staff safety concerns. Various groups including teachers, custodians, secretaries,
paraprofessionals, maintenance, administrators, and students were interviewed in an attempt to explore
their anxieties regarding the safety of the high school environment. Mr. Littleford reviewed a list of
possible solutions recommended by the group charged to explore the high school safety environment.
1. Install security cameras
 Inside the CHS building
 Outside the CHS building including parking lots
2. Installation of magnetic locks for outside entrances that are typically utilized for student and staff
movement
 Tie into bell/tone system
3. Increase outside lighting
 East of main entrance to east parking lot
 Baker Gym parking lots (2)
 Parking lots east of 400 wing
 Breezeway parking area
 North side of cafeteria parking area
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4. Adding parking lot signage
 Designating teacher and support staff parking areas
 Designating student parking areas
 Designating visitor parking areas
 Designating EIU student parking areas
5. Adding parking lot signage
 To include that drivers of vehicles should expect no expectation of privacy and that
vehicles may be subject to search
 Designating that drugs, alcohol, and weapons are not to be brought onto school grounds
and violators subject to school and law consequences
6. Adding building signage
 When visitors entering building, to report to office
 Directions to the office
 Directions to the guidance office
7. Development of a front entrance
 Develop the utilization of the front entrance
 Relocate the secretary nearest the front entrance
 Develop a waiting area for parents and visitors
 Develop a sign-in document for all visitors
8. Pour/lay a sidewalk from the cafeteria area to the front entrance
9. Security training
 Secretaries
10. Install secretary ‘panic’ buttons
11. Purchase radio equipment for new emergency siren
Mr. Littleford asked for issues of caution from the Board of Education. The Board of Education did not
have any comments.
Mr. Littleford indicated that the next step would involve utilizing the District architect firm to develop
plans complete with cost analysis. Once these items have been evaluated by the group recommending
these solutions, results will be brought back to the Board of Education for approval.
ISBE 2011-2012 Certificates of Recognition
Mr. Littleford extended congratulations, to the administration and staff of Charleston CUSD #1. The
District received the 2011-2012 Certificates of Recognition for Charleston Schools. This certifies that
each attendance center is officially recognized by the Illinois State Board of Education, pursuant to the
standards for public schools set forth in the School Code and State Board of Education Rules and
Regulations.
Mrs. Miller moved and Mr. Miller seconded a motion that the Superintendent’s Report was received by
the Board of Education.
On roll call vote:
AYE: K. Miller, R. Miller, Clarke, Coffey, Daniels, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Under New Business: Adopt Resolution/Notice of Sale for Easement Transaction
School Attorney Bill Warmoth of Brainard Law Offices prepared a Resolution and Notice of Sale to grant
an easement on school land adjacent to the residence at 1405 Buchanan Avenue, Charleston, Illinois. The
documents provide for the easement to be sold by a public bidding process pursuant to provisions of the
School Code for the sale of real estate. The proposed easement is for ingress and egress only, not for
parking or other uses. The easement does not grant access across the school land to reach any other
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property. The Notice of Sale will be published in the local newspaper on March 27, April 3, and April 10,
2012. Charleston CUSD #1 will accept bids at the Office of the Superintendent, Administration Building
no later than 9:00am on April 11, 2012 in a sealed envelope labeled “Bid of Easement Grant.” The bid
opening will take place at 10:00am on April 11, 2012. The Board of Education will accept the bid at the
April 18, 2012 regular board meeting.
Bill Warmoth was in attendance to provide clarification if needed and answer questions from the Board of
Education.
It was the recommendation of the superintendent that the Board of Education approve the Resolution and
Notice of Sale to grant an easement on school land adjacent to the residence at 1405 Buchanan Avenue,
Charleston, Illinois. Mrs. Miller moved and Mr. Miller seconded the motion.
On roll call vote:
AYE: K. Miller, R. Miller, Clarke, Coffey, Daniels, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Award Bid Proposal: Health Life Safety Amendment #12 Mark Twain School Flooring
Replacement
On February 23, 2012, Charleston CUSD #1 accepted bids for flooring replacement in the entry and
cafeteria/all purpose room (Health Life Safety Amendment #12) at Mark Twain Elementary School.
Two companies submitted bid proposals, K. Wohtman Construction, Effingham, Illinois and Flooring
Surfaces Commercial, Inc., Champaign, Illinois. Sara Paap and Randy Etnire of The UpChurch Group
were in attendance to provide clarification if needed and answer questions from the Board of Education.
It was the recommendation of the superintendent that the Board of Education accept the bid proposal for
flooring replacement in the entry and cafeteria/all purpose room at Mark Twain Elementary School from
K. Wohtman Construction for the amount of $65,940. Dr. Clarke moved and Mrs. Coffey seconded the
motion.
On roll call vote:
AYE: Clarke, Coffey, Daniels, K. Miller, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Award Bid Proposal: Health Life Safety Amendment #22 CHS Roof Replacement
On February 23, 2012, Charleston CUSD #1 accepted bids for replacement of the Charleston High School
roof on the original building (Health Life Safety Amendment #22). Six companies submitted bid
proposals:
- Top Quality Roofing, Mt Zion, Illinois
- Industrial Services, Mattoon, Illinois
- Geissler Roofing Company, Belleville, Illinois
- Craftmasters, Inc., Decatur, Illinois
- Bowsher Roofing, Chatham, Illinois
- Advanced Wayne Cain & Sons, Urbana, Illinois
It was the recommendation of the superintendent that the Board of Education to accept the bid proposal
from Craftmasters, Inc., to replace the roof on the original building at Charleston High School for the
amount of $262,300. Mrs. Miller moved and Mrs. Coffey seconded the motion.
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On roll call vote:
AYE: K. Miller, Coffey, Clarke, Daniels, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Award Bid Proposal: Health Life Safety Amendment #3 Central Office Roof Replacement
On February 23, 2012, Charleston CUSD #1 accepted bids for replacement of the Central Office roof
(Health Life Safety Amendment #3). Six companies submitted bid proposals:
- Top Quality Roofing, Mt Zion, Illinois
- Industrial Services, Mattoon, Illinois
- Craftmasters, Inc., Decatur, Illinois
- Bowsher Roofing, Chatham, Illinois
- Martinsville Roofing, Martinsville, Illinois
- Advanced Wayne Cain & Sons, Urbana, Illinois
It was the recommendation of the superintendent that the Board of Education to accept the bid proposal
from Industrial Services, to replace the Central Office roof for the amount of $71,000. Mrs. Miller moved
and Dr. Clarke seconded the motion.
On roll call vote:
AYE: K. Miller, Clarke, Coffey, Daniels, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Award 3-Year Contract Renewal for Refuse Service
The contract with Coles County Sanitation for trash refuse services in Charleston CUSD #1 will conclude
June 30, 2012. It was the recommendation of the superintendent that the Board of Education accept the
renewal proposal from Coles County Sanitation for trash refuse services for Charleston CUSD #1, for a
three year term, 2012-13, 2013-14, and 2014-15, effective July 1, 2012. Mrs. Daniels moved and Mrs.
Coffey seconded the motion.
On roll call vote:
AYE: Daniels, Coffey, Clarke, K. Miller, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Accept Donation/Baseball Diamond All Sports Complex
The Memorial Committee met on March 8, 2012 and reviewed a donation request submitted by Mike
Crews, Ron Carver and Chad Braden to upgrade the baseball diamond on the CUSD #1 All Sports
Complex. The group would provide labor and resources to skim the baseball diamond, level dirt, lay sod
(Zoysia Grass), and provide maintenance and up keep of the infield. Cost of the Zoysia grass is
approximately $3,000 – provided by parent donations. Labor and upkeep will also be provided by
volunteers. Mike Crews will be in attendance to discuss the proposal and answer questions from the
Board of Education. The Memorial Committee approved the donation request with the stipulation that the
parent group work with Liz Watson, Bill Richardson and Coach Derrick Landrus and all are in agreement
with the type of grass utilized.
Mike Crews, Ron Carver, and Chad Braden were in attendance to answer questions from the Board of
Education. President Coe thanked them for their donation and support to the District.
The superintendent recommended that the Board of Education grant authorization to accept the donation
from the parent group to provide labor, resources, upkeep of the baseball diamond located on the CUSD
#1 All Sports Complex with the stipulation everyone named is in agreement with the type of grass
utilized. Mrs. Coffey moved and Dr. Clarke seconded the motion.
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On roll call vote:
AYE: Coffey, Clarke, Daniels, K. Miller, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Accept Donation/Rotary Youth Display Case – Charleston High School
The Memorial Committee met on March 8, 2012 and reviewed a donation request submitted by Andrew
Methven, on behalf of the Charleston Rotary Club. The Charleston Rotary Club will pay $5,000 to have a
maple display case (85” tall, 75” wide, 14” deep) with local, glass sliding doors built and bolted to the
wall in the hallway outside the Charleston High School adjacent to the office. The Charleston Rotary
Club will pay to have electrical conduit run to the top of the display case to provide lighting. The display
case will be donated to CHS and dedicated to RYE and the Interact Club. The Interact Club of CHS will
organize and maintain the display case. The Memorial Committee approved the donation request by
majority votes.
The superintendent recommended that the Board of Education grant authorization to accept the donation
from the Charleston Rotary Club to provide a display case in the hallway adjacent to the CHS office. Dr.
Clarke moved and Mrs. Miller seconded the motion.
On roll call vote:
AYE: Clarke, K. Miller, Coffey, Daniels, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Accept Donation/Memorial – Softball Field All Sports Complex
The Memorial Committee met on March 8, 2012 and reviewed a donation request submitted by Liz
Watson to name the softball field located on the CUSD #1 All Sports Complex in honor of retiring
teacher/coach Karen Karch. Coach Karch started the softball program in 1981 and has been the only
coach for the middle school and high school softball teams. The Memorial Committee approved the
donation request by majority votes. Criteria for the sign, font, color, size will be established by school
administration/personnel to ensure uniformity throughout the district.
The superintendent recommended that the Board of Education grant authorization to accept the request to
name the softball field, ‘Karch Field’ in honor of retiring teacher/coach Karen Karch. Mrs. Daniels
moved and Dr. Hutti seconded the motion.
On roll call vote:
AYE: Daniels, Hutti, Clarke, Coffey, K. Miller, R. Miller, Coe
NAY: none
Abstain: none
Motion carried
Accept Donation/Memorial - Charleston Middle School
The Memorial Committee met on March 8, 2012 and reviewed a donation request submitted by Nick
Niemerg to name the Charleston Middle School Chorus Room in honor of retiring teacher/director Debby
Rappe’. Ms. Rappe’ will be retiring at the end of the 2011-12 school year with 20 years of service to the
District. The Memorial Committee approved the donation request by majority votes. Criteria for the
sign, font, color, size will be established by school administration/personnel to ensure uniformity
throughout the district.
The superintendent recommended that the Board of Education grant authorization to accept the request to
name the Charleston Middle School Chorus Room in honor of retiring teacher/director Debby Rappe’.
Mrs. Coffey moved and Mrs. Daniels seconded the motion.
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On roll call vote:
AYE: Coffey, Daniels, Clarke, K. Miller, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Accept Donation/Memorial – All Sports Complex (Soccer Field/Track)
The Memorial Committee met on March 8, 2012 and reviewed a donation request submitted by the family
of Bill Hall. Mr. Hall passed away in the Spring of 2011. The family asked in lieu of flowers for people
to donate money to the “Bill Hall Memorial Fund” for the CHS Athletic Department. The family
requested:
1) to honor the girls track teams that won the Apollo Conference for 30 consecutive years by
displaying a sign that would hang outside the fence at the South Gate of Trojan Hill. The sign
will either have every specific year with the head coaches name or just honoring 30 years as a
whole. At the bottom of the sign it will read, ‘Donated by the Bill Hall Memorial Fund.”
2) to honor the boys soccer teams who have made it to the IHSA State series to be placed
underneath the soccer scoreboard with the years that the teams have gone to the State
Tournament. At the bottom of the sign it will read, ‘Donated by the Bill Hall Memorial Fund.”
The Memorial Committee approved the donation request by majority votes. Criteria for the sign, font,
color, size will be established by school administration/personnel to ensure uniformity throughout the
district. Liz Watson would work with the family to plan where the additional funds would best serve the
CUSD #1 Athletic Program.
Eric and Kris Hall were in attendance. President Coe thanked them for their donation to the District.
The superintendent recommends that the Board of Education grant authorization to accept the request
donated by the ‘Bill Hall Memorial Fund’. Mr. Miller moved and Mrs. Miller seconded the motion.
On roll call vote:
AYE: R. Miller, K. Miller, Clarke, Coffey, Daniels, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Curriculum Council Proposal: Student Testing & Assessment Program
Assistant Superintendent Todd Vilardo reported that the Elementary Curriculum Council and Advisory
Council (ECC) received a proposal from Mark Twain Elementary School staff that a kindergarten
mandatory screening be held during Central Registration in order to better gather information on students
and heterogeneously balance classes. He provided an overview of the screening approved by the ECC in
accordance with our local teacher’s professional negotiations agreement and Board Policy and will be
available to answer any questions.
Based on the recommendation from Assistant Superintendent Todd Vilardo and the Elementary
Curriculum and Advisory Council, the superintendent recommended that the Board of Education approve
the Kindergarten mandatory screening to begin during Central Registration for the 2012-13 academic
year. Dr. Clarke moved and Mrs. Coffey seconded the motion.
On roll call vote:
AYE: Clarke, Coffey, Daniels, K. Miller, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
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Reduction in Force of Certified Employees by Honorable Dismissal
As per the Professional Negotiations Agreement, Article XII, Section A, #3, the superintendent
recommended that the Board of Education approve a Resolution Authorizing Notice of Non-Renewal of
Contracts for the 2012-2013 school year, and that the Board of Education approve the sending of written
notice of dismissal to all persons listed in the Resolutions.
Christel Carter – Special Education Teacher (full time) Mark Twain School
Misty Pierce – 4th Grade Teacher (full time) Jefferson Elementary School
Secondly, the superintendent recommended that the Board of Education release Amanda Denler as a full
time Early Childhood Special Education Teacher at Mark Twain Elementary School due to the
uncertainty of enrollment numbers for the 2012-13 school year. Mrs. Miller moved and Mrs. Coffey
seconded the motion.
On roll call vote:
AYE: K. Miller, Coffey, Clarke, Daniels, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Contract Renewal: CUSD #1 Energy Education Manager
It was the recommendation of the superintendent that the Board of Education re-employ Bill Monken as
Energy Education Manager for Charleston Community Unit School District No. 1 for the 2012-2013
school year with an annual stipend of $13,102. Mr. Miller moved and Mrs. Coffey seconded the motion.
On roll call vote:
AYE: R. Miller, Coffey, Clarke, Daniels, K. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Employment 2012-13: Transitional Program of Instruction Tutor
The superintendent recommended that the Board of Education employ Holly Pucheta as a part time
Transitional Program of Instruction (TPI) Tutor for the 2012-2013 school year. Dr. Hutti moved and Mrs.
Miller seconded the motion.
On roll call vote:
AYE: Hutti, K. Miller, Clarke, Coffey, Daniels, R. Miller, Coe
NAY: none
Abstain: none
Motion carried
Employment 2012-13: Kindergarten Teacher, Mark Twain Elementary School
It was the recommendation of the superintendent that the Board of Education employ Danielle Slater as a
full time teacher at Mark Twain Elementary School, beginning with the 2012-2013 school year. This
employment was contingent upon the receipt of all information required for employment. Mrs. Miller
moved and Mr. Miller seconded the motion.
On roll call vote:
AYE: K. Miller, R. Miller, Clarke, Coffey, Daniels, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Reinstate CMS Full Time Assistant Principal/AD Position
At the February 17, 2010 Board of Education meeting and in planning for Phase 1 in educational
reductions, Mr. Littleford reported that the Charleston Middle School Assistant Principal position was
eliminated. He indicated at that time, it was evident that the elimination of this long-standing position
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would save funds, but would place more hardship upon the building principal. While evaluating the
Charleston Middle School situation over the past two years, it has become evident that the combination of
athletic director duties, extra-curricular supervision, special education meetings, and student discipline,
etc., displaces available time which should be devoted to building curriculum and evaluation. The total
time commitment exceeds what should be expected from a middle school principal.
It was recommended by the superintendent that the Board of Education reinstate an Assistant
Principal/Athletic Director position at Charleston Middle School beginning with the 2012-2013 school
year. Mrs. Miller moved and Dr. Clarke seconded the motion.
On roll call vote:
AYE: K. Miller, Clarke, Coffey, Daniels, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Transfer of Administrative Assignments for 2012-13 School Year
The Jefferson Elementary School Principal position is currently vacant for the 2012-2013 school year.
Jefferson Elementary School and Carl Sandburg Elementary School Assistant Principal Rob Ulm has
served in his current position for the past five years. He has demonstrated the ability to be a successful
educational leader and provides a fresh outlook to our students, staff, and community.
It was the recommendation of the superintendent that Rob Ulm be transferred from his current position as
the Jefferson Elementary School and Carl Sandburg Elementary School Assistant Principal to the position
of Jefferson Elementary School Principal, effective July 1, 2012. Further, that the Board of Education
issue Mr. Ulm a twelve-month three-year performance goals based contract with an IRS salary of $66,436
for the 2012-2013 school year.
Mrs. Daniels moved and Mrs. Coffey seconded the motion.
On roll call vote:
AYE: Daniels, Coffey, Clarke, K. Miller, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Charleston Middle School Principal Brad Oakley has served CUSD #1 in the capacity of Assistant
Principal and Principal for CMS the past three years. He has been successful in leading the building
without additional administrative assistance. Mr. Oakley is requesting to be transferred to the Charleston
Middle School Assistant Principal/Athletic Director position for the 2012-2013 school year.
It was the recommendation of the superintendent that Brad Oakley be transferred from his current
position as Charleston Middle School Principal to Assistant Principal/Athletic Director for Charleston
Middle School, effective July 1, 2012. Further, that the Board of Education issue Mr. Oakley a one-year
ten-month contract with an IRS salary of $60,835 for the 2012-2013 school year.
Dr. Clarke moved and Mr. Miller seconded the motion.
On roll call vote:
AYE: Clarke, R. Miller, Coffey, Daniels, K. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Trevor Doughty has served the Charleston School District as Charleston High School Assistant Principal
for the past seven years. During Principal Diane Hutchins’ leaves of absence over the past two school
RegularMeetingMinutesof3/21/2012
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years, Mr. Doughty demonstrated the ability to perform not only as an Assistant Principal, but as a
Building Principal.
It was the recommendation of the superintendent that Trevor Doughty be transferred from his current
position as Charleston High School Assistant Principal to the Charleston Middle School Principal
position, effective July 1, 2012. Further, that the Board of Education issue Mr. Doughty a twelve-month
three-year performance goals based contract with an IRS salary of $83,119 for the 2012-2013 school year.
Dr. Clarke moved and Mr. Miller seconded the motion.
On roll call vote:
AYE: Clarke, R. Miller, Coffey, Daniels, K. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Superintendent and Assistant Superintendent Contracts
The Board President indicated a desire for the Board to consider issuing new 5-year employment
contracts to the Superintendent and Assistant Superintendent. Having undergone a review by Sara
Boucek, Legal Counsel for the Illinois Association of School Administrators, new contracts would
include the following changes:
 employment dates from July 1, 2012 through June 30, 2017;
 salary amounts as approved at the regular meeting of the Board in February 2012;
 a successor statement as follows: “This Agreement constitutes a successor administrative
performance based employment contract entered into during the term of an existing, predecessor
administrative performance based employment contract. In accordance with the provision in 105
ILCS 5/10-23.8 of The Illinois School Code, the [Superintendent/Assistant Superintendent] and
Board confirm and acknowledge that the [Superintendent/Assistant Superintendent] has met the
goals and indicators of student performance and academic achievement, as stated in the original,
predecessor contract.”;
 the word ‘his’ to the word ‘the’ on page 3 (#19) of the Assistant Superintendent’s contract; and
 the word ‘her’ to the word ‘his’ on page 3 (#19) of the Assistant Superintendent’s contract.
As the Superintendent and Board of Education have confirmed and acknowledged that the goals and
indicators as stated in their existing administrative performance based employment contracts have been
met, President Coe moved that Superintendent Jim Littleford and Assistant Superintendent Todd Vilardo
be issued 5 year, 12 month performance based contracts with revisions as noted, effective July 1, 2012.
Dr. Clarke seconded the motion.
On roll call vote:
AYE: Coe, Clarke, Coffey, Daniels, K. Miller, R. Miller, Hutti
NAY: none
Abstain: none
Motion carried
2012-2013 Renewal Certified Contracts
It was recommended by the superintendent that the Board of Education issue employment contracts to the
following certified persons as listed for the 2012-2013 school year.
Part Time
Marylee McGee- 20% Mark Twain School
Penny Hess – 60% Ashmore/Mark Twain
Joan Ware – 50% Carl Sandburg School
RegularMeetingMinutesof3/21/2012
Fourth Year Contracts
Gina Meister – Carl Sandburg School
Tara Morgan - Jefferson School
Tara Richeson - Jefferson School
Keith Walton – Jefferson School
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Second Year Contracts
Frances Poris – Mark Twain/Ashmore Schools
Grace Kennedy – Carl Sandburg School
Lisa Schertz – Carl Sandburg School
Michelle Lynn – Carl Sandburg School
Chris Bily – Jefferson School
Lauren Covington – Jefferson School
Tiffany Triemstra – Jefferson School
Teresa Beck – CMS/Ashmore School
Angie Buescher – CMS
Emily Hecht – CMS
Courtney Moffett – CMS
Chelsie Doughty – CMS
Stephanie Habing – CHS/Jefferson School
Jennifer Taylor – CHS
Tenure Contracts
Katie Lancaster – Carl Sandburg School
Amy Wood – Carl Sandburg School
Pam Evans – Jefferson School
Brittany Meyer – Jefferson School
Cynthia Goodchild – Jefferson School
Amber Lauwers – Jefferson School
Jessica Wendling – Jefferson/CMS
Kelli Wells – Jefferson School
Amy Niebrugge – Jefferson School
Katie Williams – Mark Twain/CMS
Stacey Hackett – CHS
Greg Juriga – CHS
Sara Kramer – CHS
Chad Miller – CHS
Third Year Contracts
Meagan Taylor – Carl Sandburg School
Vanessa Banks – Jefferson School
Jill Shrader – Jefferson School
Mrs. Miller moved and Mrs. Daniels seconded the motion.
On roll call vote:
AYE: K. Miller, Daniels, Clarke, Coffey, R. Miller, Hutti, Coe
NAY: none
Abstain: R. Miller from vote to re-employ Chad Miller - CHS
Motion carried
At 8:25pm, President Coe recommended that the Board of Education adjourn into closed session to
consider information regarding appointment, employment, compensation, and discipline of specific
employees of the public body, including hearing testimony on a complaint lodged against an employee to
determine its validity. 5 ILCS 120/2/(c)(1)
Collective negotiating matters between the District and its employees or their representatives, or
deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2/(c)(2)
President Coe indicated that action will follow closed session in regard to extra-curricular assignments for
the 2012-13 school year.
Mrs. Coffey moved and Mrs. Daniels seconded the motion.
On roll call vote:
AYE: Coffey, Daniels, Clarke, K. Miller, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
At 9:02pm, Mr. Miller made a motion to reconvene from closed session. Mrs. Miller seconded the
motion.
On roll call vote:
AYE: R. Miller, K. Miller, Clarke, Coffey, Daniels, Hutti, Coe
NAY: none
Abstain: none
Motion carried
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Page13
It was the recommendation of the superintendent that the Board of Education accept a letter of resignation
from Trevor Doughty as the Head Boys’ Basketball Coach for Charleston High School, effective at the
end of the 2011-12 school year. Dr. Clarke moved and Mrs. Miller seconded the motion.
On roll call vote:
AYE: Clarke, K. Miller, Coffey, Daniels, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
It was the recommendation of the superintendent that the Board of Education accept a letter of resignation
from Liz Watson as Athletic Director for Charleston High School, effective at the end of the 2011-12
school year. Mr. Miller moved and Mrs. Coffey seconded the motion.
On roll call vote:
AYE: R. Miller, Coffey, Clarke, Daniels, K. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
The superintendent recommended that the Board of Education approve the list of people to fill the
extra-curricular assignments at Charleston High School, Charleston Middle School, and Jefferson
Elementary School during the 2012-13 school year as indicated.
Charleston High School
Charleston Middle School
Stan Adkins – Head Golf Coach
Jon Hanner – Baseball Coach
Deb Landsaw – Asst. Golf Coach
Blain Mayhall – Softball Coach
Paul Stranz – Head Boys’ Soccer
Amy Niebrugge – Volleyball, Grade 7
Amy Harrington – Head Girls’ Tennis
Beth Anne Lancaster – Volleyball, Grade 8
Derrick Landrus – Boys’ & Girls’ Cross Country
Randy Harpster – Boys’ Basketball, Grade 8
Brian Halsey – Head Football Coach
Blain Mayhall – Boys’ Basketball, Grade 7
Brian Bower – Boys’ Swimming Coach (volunteer)
Patty Bennett – Girls’ Basketball, Grade 8
Jeff Miller – Head Girls’ Basketball Coach
Emily Hecht – Girls’ Basketball, Grade 7
Tyler Hanner – Wrestling (Co-Head Coach)
Robert Lynn – Boys’ Track, Grade 8
Ralph McCausland – Wrestling (Co-Head Coach)
Gene Nance – Boys’ Track, Grade 7
Mary Buchar - Trojets
Kim Sherwood/Barb Heitka – Gr. 8 G. Track
Tina Winings – Individual Speech
Lew Hankenson – Girls’ Track, Grade 7
Tina Winings – Group Speech
Courtney Kimbro – Cheerleading Coach
Greg Juriga – Scholastic Bowl
Karen Murphy – Student Council
Patrick Coulton – Chess (volunteer)
Nicole Beals - Newspaper
Janice Barger – Yearbook
Chelsie Doughty – Scholastic Bowl
Kristin Runyon – Student Council
Laney Grimes - Band
Nell Wiseman – Newspaper
Juliane Sharp – Chorus
Laney Grimes – Band
Jefferson Elementary School (volunteers)
Josh Milliman - Flags
Chris Bily – Boys’ Basketball Coach
Debbie Landsaw – Girls’ Basketball Coach
Lauren Covington/Tiffany Triemstra -Cheerleading
Kim Spanhook/Vanessa Banks- Student Council
Dr. Clarke moved and Mrs. Daniels seconded the motion.
On roll call vote:
AYE: Clarke, Daniels, Coffey, K. Miller, R. Miller, Hutti, Coe
NAY: none
Abstain: K. Miller from vote to employ CHS Girls’ Basketball Coach
Motion carried
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Page14
It was recommended that the Board of Education grant the authority to the superintendent to employ the
Assistant Baseball Coach for Charleston High School for the 2012 season. This employment is
contingent upon receipt of all information required for employment and based upon Board approval at the
following board meeting. Mrs. Miller moved and Dr. Clarke seconded the motion.
On roll call vote:
AYE: K. Miller, Clarke, Coffey, Daniels, R. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
At 9:33pm Mr. Miller moved to adjourn from the board meeting. Dr. Clarke seconded the motion.
On roll call vote:
AYE: R. Miller, Clarke, Coffey, Daniels, K. Miller, Hutti, Coe
NAY: none
Abstain: none
Motion carried
Jason Coe
President, Board of Education
Tim Hutti
Secretary, Board of Education
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