Minutes of the Regular Meeting of May 15, 2013
The Board of Education of Community Unit School District No. 1, Coles and Cumberland Counties,
Illinois met in regular session on Wednesday, May 15, 2013 at the Administration Office – 410 West Polk
Avenue, Charleston, Illinois 61920
At 6:36pm, President Miller called the meeting to order and asked for roll call.
The following members were present:
Ron Miller, President
Jason Coe, Vice President
Brenda Coffey, Secretary
Kelly Miller, Treasurer
Scott Clarke
Susan Daniels
Charles Jarrell
The following staff members were present:
Jim Littleford, Superintendent
Todd Vilardo, Assistant Superintendent for Curriculum & Instruction
David Kuetemeyer, Financial Consultant
Visitors 85 and 2 Members of the Press
The Board of Education received an addendum to their board packets which included:
Revised Board Agenda
VII. Consent Agenda: Employments for 2013-14
A recommendation to employ a full time music teacher at Ashmore and Mark Twain
Elementary Schools.
A recommendation to employ a Pom & Dance Coach at Charleston Middle School.
A recommendation to transfer into a 12-month instructional secretarial to Jefferson
Elementary School, effective July 1, 2013.
X. New Business
G. Revised Special Education Workload Plan, minutes from the May 14 meeting, and
revised recommendation to approve the Plan as presented.
I. Additional information and samples of signage from Trojan Booster Club president.
Under Public, Staff Comments or Questions, Written Communications, President Miller asked if there
were any requests or written communications to the Board of Education. There were no requests
received.
Under Focus on Students and Good News Reports, Mr. Littleford recognized the following individuals.
Jefferson and Ashmore Elementary Schools Students
Character Education students that were chosen by their teachers representing the trait of Citizenship.
Roxanne Cornebise is the instructor.
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4th GradeHannah Buescher (Ashmore)
Sam Schuette
Mallie Hanner
Shae Littleford
Josh Tresslar
Brayden Rennels
Grace Britton
5th GradeBlaine Drake
Cameron Fisher
Shayla Taylor
Natalie Coartney
Lane Harrell
Madison Smith
Abbie Bonnstetter
Zack Jennings
6th GradeJewel Kodavatikanti
Bernie Jackson
Sydnie Littleford
Matthew Mueller
Sophie Howarth
Lucas Hawk
Sequoia Smyser Lewis
Natalie Fanale
In April, the Character Education students were recognized for the trait of responsibility and two students
were not able to attend received their certificate: Braden Reedy – 4th Grade and Wade Strader – 6th Grade.
Charleston High School student, Spencer White for his work on the Mark Twain PBS video. Spencer
filmed and edited the video and helped with the PBS team to produce a video that was used to help Mark
Twain students become familiar with the PBS expectations.
Students that have earned over 1,000 Reading Counts Points:
Abbey Markley – 3rd grade student at Ashmore Elementary School
Anna Sipes – 5th grade student at Jefferson Elementary School
Jefferson Recorder Consort (directed by Keith Walton) is an ensemble for 4th grade students that have
above grade level musicianship skills or who have demonstrated complete mastery of the skills of the 4th
grade recorder unit performed for the Board of Education and received certificates for their
accomplishments. Sterling Stowell, former member of the Jefferson Consort was in attendance to
conduct a composition that he wrote/arranged, ‘Mystical Forest.’
Sopraninos: Mallie Hanner, Soren Stowell, Lexie Stewart
Sopranos: Aly Abou-Zaid, Baley Meyerscough, Dominic Torrepalma
Altos: Averie Bosler, Bryce Johnson, Audrey Ulm,
(Sebastian Howarth not able to attend)
Tenors: Ryan Kolling, Nathan Logsdon, Ava Stephens (Sam Schuette & Cory Spour (not able attend)
Basses: Megan Garrett, Shae Littleford, Kurt Seaton
CMS Basketball Coach – Teacher, Randy Harpster for receiving recognition from the 97th General
Assembly – House of Representatives for 25 years of coaching boys’ basketball at Charleston Middle
School. Offered by: Michael Madigan and Representative Chapin Rose.
2013 Top AFS School: Presentation to CHS Principal Diane Hutchins
Carol Adams and Gale Poteete presented Diane Hutchins with a plaque to congratulate Charleston High
School for their partnership in hosting international students, sending our students abroad, and working
with AFS-USA to incorporate intercultural and experiential learning opportunities in the curriculum.
CHS Speech Coach Tina Winings will be retiring at the end of the 2012-13 school year. As requested
by the Board of Education, Mrs. Winings presented her 33 years of teaching/coaching experience in 5
minutes with the help of CHS students: Nate James, Katie Mueller, Stephanie Mitchell, Austin Mejdrich,
Aaron Nance, Makena Hanner, and Maddy Schoonover.
President Miller asked the Board of Education if there were any requests to remove consent agenda items
or addendum items for discussion. There were no requests from the Board of Education.
Mr. Littleford reviewed the items under Consent Agenda.
Consent Agenda: Standard Items
 Approve the minutes of the following meetings Special and Organizational Meeting of May 1,
2013.
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Approve the bills and payrolls for the month of May 2013.
Approve the Activity Fund Accounts for the CUSD #1 attendance centers, period ending May
2013.
Consent Agenda: New Business
 Approve the renewal membership of Charleston High School in the Illinois High School Athletic
Association for the 2013-14 school year.
 Declare referenced inventory from the Charleston High School weight room as surplus and
available for sale or disposal.
 Declare referenced inventory from the Charleston Middle School softball program as surplus and
available to donate to the Trojan Booster Club.
 Approve the Student/Parent handbooks for Charleston High School, Charleston Middle School,
Jefferson Elementary School, and Ashmore, Carl Sandburg and Mark Twain Elementary Schools
to be published for the 2013-14 school year. Further, approve the changes to the School Behavior
Pamphlet to reflect current district policies.
 Approve a Consultant Contract to employ Amy Clark to provide Speech and Language services
to students at Ashmore Elementary School and Charleston Middle School during a maternity
leave.
 Approve a Consultant Contract to employ Mary Lee McGee to provide Speech and Language
services to students at Mark Twain Elementary School during a maternity leave.
 Grant 245 (two hundred forty-five) gifted sick leave days to Laura St Gemme’, teacher at
Charleston Middle School.
Consent Agenda: Employment
 Accept a letter of resignation from Mindy Pals as a 5th grade teacher at Jefferson
Elementary School, effective at the end of the 2012-13 school year.
 Accept a letter of resignation from Paula Matheny as an instructional secretary at
Jefferson Elementary School, effective May 10, 2013.
 Accept a letter of resignation from Nick Izzo as an Assistant Boys’ Basketball Coach at
Charleston High School, effective immediately.
 Accept a letter of retirement from Tim Newell, CHS Teacher, effective at the end of the
2014-15 school year.
 Accept a letter of retirement from Laura St. Gemme’, CMS Teacher, effective at the end
of the 2016-17 school year.
 Accept a letter of retirement from Judy Hutti, CHS paraprofessional, effective July 30,
2013.
 Accept a letter of retirement from Glenn Oakley, CMS custodian (2nd shift), effective
August 16, 2013.
 Grant a maternity leave of absence to Blair Dosch, classroom teacher at Carl Sandburg
Elementary School.
 Grant a maternity/family medical leave of absence to Amy Nice, Media Specialist at
Jefferson Elementary School.
 Grant a maternity leave of absence to Tanissa Tutwiler, paraprofessional at Mark Twain
Elementary School.
 Grant approval for Bob Edwards to serve as a volunteer Girls’ Track Coach at Charleston
High School, during the 2013 spring season.
 Approve the list of CUSD #1 substitutes/volunteers as of April 10 – May 3, 2013.
 Approve the transfer of Brittany Meyer into a fourth grade teaching assignment at
Jefferson Elementary School, beginning with the 2013-14 school year.
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Approve the following assignments for the District School Health Care Professionals
during the 2013-14 school year. Daily schedules may need to be adjusted depending
upon student needs once the school year begins.
Rhonda Pedigo
Carl Sandburg Elementary School & Ashmore
Elementary Schools
Bretta Reed
Charleston Middle School (a.m.) & Charleston High
School (p.m.)
Halona Michels
Jefferson Elementary School (all day)
Karla Yocum
Mark Twain Elementary School (a.m.)
Charleston Middle School (p.m.)
Approve the employment of Mark Williams as a full time teacher assigned as an LBS1
teacher in the ED program at Charleston High School for the 2013-14 school year. This
employment is contingent upon the receipt of all information required for employment.
Approve the employment of Jessica Cleeton as a full time teacher assigned as a
mathematics teacher at Charleston High School for the 2013-14 school year. This
employment is contingent upon the receipt of all information required for employment.
Approve the employment of Darlene Coffin as a half time teacher assigned to the Early
Childhood program at Mark Twain Elementary School for the 2013-14 school year. This
employment is contingent upon the receipt of all information required for employment.
Approve the employment of Jami Goetten as a full time teacher assigned as an LBS1
teacher Mark Twain Elementary School for the 2013-14 school year. This employment is
contingent upon the receipt of all information required for employment.
Approve the employment of Ulda ‘Merari’ Mier as an Transitional Program of
Instruction (TPI) tutor for the District during the 2013-14 school year.
Approve the employment of Tina Winings in the extra-curricular assignment as Speech
Individual and Speech Group Coach at Charleston High School for the 2013-14 school
year.
Approve the employment of Susan Babers in the extra-curricular assignment as Head
Volleyball Coach at Charleston High School for the 2013-14 school year. This
employment is contingent upon the receipt of all information required for employment.
Grant approval for Rachel Blosser to serve as a volunteer JV Cheerleading Coach at
Charleston High School, during the 2013-14 school year.
Approve the employment of Chris Bily in the extra-curricular assignment as the 7th grade
Boys’ Basketball Coach at Charleston Middle School for the 2013-14 school year.
Approve the employment of Chelsie Doughty and Laura Jones in the extra-curricular
assignment as Scholastic Bowl Coach at Charleston Middle School for the 2013-14
school year.
Approve the list of individuals to serve as volunteers in the extra-curricular assignments
at Jefferson Elementary School for the 2013-14 school year.
Debbie Landsaw
Girls’ Basketball – grades 5 & 6
Chris Bily
Boys’ Basketball – grades 5 & 6
Tiffany Triemstra & Lauren Covington Head Cheerleading Coach
Addendum:
 Approve the employment of Jessica Mahannah as a full time music teacher at Ashmore
and Mark Twain Elementary Schools for the 2013-14 school year. This employment is
contingent upon the receipt of all information required for employment.
 Approve the employment of Jordyn Gandolfi in the extra-curricular assignment as Pom
and Dance Coach at Charleston Middle School for the 2013-14 school year. This
employment is contingent upon the receipt of all information required for employment.
 Approve the transfer of Ruth Gossett into a 12-month instructional secretarial position at
Jefferson Elementary School, effective July 1, 2013.
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President Miller recommended that the Board of Education approve items under III through VII inclusive
and addendum items on the Consent Agenda. Mrs. Daniels moved and Dr. Clarke seconded the motion.
On roll call vote:
AYE: Daniels, Clarke, Coe, Jarrell, K. Miller, Coffey, Miller
NAY: none
Abstain: none
Motion carried
Under the Superintendent’s Report: Presentation/ Positive Behavioral Supports
Beginning with the 2012-13 school year, Mark Twain staff members implemented a Positive Behavioral
Support (PBS) program to change behavioral expectations for the students to reduce the number of
disciplinary referrals and classroom disruptions. The PBS team in attendance: Katie Williams, Kristen
McDevitt, Dawn Kuhns, and Amy Jackson. Through a power point presentation, the Team shared some
of the materials presented to students in the implementation of the PBS program and in teaching the ‘Be
Respectful, Be Responsible, and Be Safe’ philosophy. The Team also shared data regarding behavior
reports, or ‘oops slips’, that were given to students throughout the school year. They discussed the
teachers’ perception of the PBS program at Mark Twain and believed staff members were 100% with the
3 key components in the behavior program. Plans for next year have already been mapped out to include
specialized behavior matrix for special areas, fine tune current program, monthly incentives and rewards
and classroom behavior charting. In conclusion, the Team indicated with the PBS program in place,
Mark Twain is a more positive place when re-enforcing good behavior and not disciplining. (Presentation
included in official board book).
The Board of Education thanked the group for their presentation.
Presentation/Charleston High School Food Pantry
This fall, the Eastern Illinois Food Bank began sponsoring a food pantry for Charleston High School
students. The pantry is located inside an inner office in the Main Office area. CHS Principal Diane
Hutchins and Volunteer Food Pantry Captain Lisa Doughty were in attendance to share more information
about the pantry and how the community can help out.
Mrs. Hutchins passed out handouts to board members regarding the food pantry. The CHS food pantry is
not for community use, but for students attending the high school to benefit their families. The CHS food
pantry is a pilot program with 4 other high school pantries in the state. It is located in a room by the
main office at the high school. Mrs. Hutchins explained that students in need are identified by the Student
Assistants Team at the high school, which is of confidential nature. Mrs. Doughty said currently, they
were serving approximately 17 students with a total of 88 to include family members. The students can
present shopping lists on Monday and food items are delivered on Thursdays. Each student has points
that they can spend to shop for items. Mrs. Hutchins stated that community support has been great. If
anyone is interested in donating, she indicated it was best to donate a check made out to the food pantry
earmarked for Charleston High School because more food can be purchased per dollar than an individual
bringing in food items. Mrs. Doughty has applied for a grant to enable the pantry to obtain
refrigeration/freezer and, if approved, the unit will be installed this June. She said that if they do not
receive the grant, a fund raiser will be held to raise the funds.
Mrs. Hutchins commended the work that Trevor and Lisa Doughty have done to open and run the food
pantry helping students and families truly in need.
The Board of Education thanked Mrs. Hutchins and Mrs. Doughty for their information.
Update/Crisis Prevention AdHoc Committee
Mr. Littleford reported that the Crisis Prevention Ad Hoc Committee met on April 23rd with Randy Etnire
from The Upchurch Group. Plans for school building front entrances were reviewed and adjustments
were made with input from Maintenance Director Bill Richardson. Included in the review was discussion
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on changes with magnetic door lock placement. Technology support staff member Kyle Perry provided
updates regarding secretarial panic buttons and plans were made to meet with two different companies for
building walk-through’s. On May 13 several members of the committee met with the Rawland Company
of Chicago on a product that could synchronize the CHS magnetic door locks and bell schedule. This
product also allows the immediate building and community pre-recorded messages to be sent out. The
next AdHoc Committee meeting will be scheduled as updates to the front entrances become available.
Mrs. Miller moved and Mr. Jarrell seconded a motion that the Superintendent’s Report was received by
the Board of Education.
On roll call vote:
AYE: K. Miller, Jarrell, Clarke, Coe, Daniels, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
Moving to Old Business: Weighted Grades GPA Calculation (2nd Reading)
At the April 17, 2013, the Board of Education approved the proposed weighted grades GPA calculation
method as presented on first reading. The Board of Education further approved that a cost cap of $5,000,
with an option to add another $5,000 if necessary, be placed on work performed by Skyward, Inc. to see if
the Skyward software can be programmed to calculate each student’s GPA under the proposed method.
Mr. Littleford reported that based upon the calculation comparison of Eric Bright, who served on the
Weighted Grades GPA Calculation Team, and representatives from Skyward, Inc., it was determined that
the current Skyward software that is used by the district has the capability to calculate GPA’s in
accordance with the proposed formula without any added programming costs to the district.
The Weighted Grades GPA Calculation method has been on file for the required layover period. It was
the recommendation of the superintendent that the Board of Education authorize the Charleston High
School principal to, at the beginning of the 2013-2014 school year, utilize the Skyward, Inc. software
system to calculate GPA’s according to the proposed method.
Further, that the Board of Education adopt the GPA calculation method as policy language to be included
in the Charleston High School student handbook course description book, and related administrative
procedures and exhibits.
Dr. Clarke moved and Mr. Jarrell seconded the motion.
On roll call vote:
AYE: Clarke, Jarrell, Coe, Daniels, K. Miller, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
Trojan Booster Club Corporate Sponsorship & Revised Board Policy 8:25 Advertising and
Distributing Materials in Schools Provided by Non-School Related Entities (2nd Reading)
At the April 17, 2013, the Board of Education approved on first reading revised Board Policy 8:25,
Community Relations and the proposed Charleston Trojan Booster Club’s Signage Sponsor Program.
Revised Board Policy 8:25, Community Relations and the proposed Charleston Trojan Booster Club’s
Signage Sponsor Program have been on file for the required layover period.
It was the recommendation of the superintendent that the Board of Education adopt revised Board Policy
8:25, Community Relations. Further, that the Board of Education approve the Charleston Trojan Booster
Club’s Signage Sponsor Program as presented.
Mrs. Miller moved and Dr. Clarke seconded the motion.
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On roll call vote:
AYE: K. Miller, Clarke, Coe, Daniels, Jarrell, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
Under New Business: Award Bid for Property/Casualty Insurance Program
The school district has contracted with Bushue Human Resources in Effingham, Illinois, to provide
insurance consulting services with the district. The school district Property and Casualty Insurance
program was last bid in 2009. A bid opening was held for the school district Property and Casualty
Insurance program at 2:00 p.m. on April 16, 2013. The district received bids from four insurance agents.
CEO Steve Bushue, evaluated all package proposals along with evaluating all individual proposals and
provides options most advantageous for the Board of Education to consider. Vanessa Smith and Kari
Deters of Bushue Human Resources were in attendance to review the bid proposals and answer any
questions that the Board may have regarding the coverage and recommendation.
Prairie State Insurance Cooperative (PSIC) submitted the lowest proposal. PSIC includes Earthquake
Coverage, Flood Coverage, Mine Subsidence Coverage, Site Pollution Liability Coverage, and Blanket
and Catastrophic Student Accident Coverage as part of their program and these coverage’s cannot be
removed. Also, under the PSIC Package and Worker’s Compensation Programs, The Cooperative has a
three-year commitment to the PSIC Dividends Program. PSIC carriers are all ‘A’ rated or better. PSIC
has a common effective date of July 1, therefore if approved, the District would receive a pro-rated
premium in the amount of $23,634 for the term of May 31, 2013 through July 1, 2014. The Blanket and
Catastrophic Student Accident program will include school time coverage for all CUSD #1 students
enrolled and would cover school district summer sports activities as well.
Based on the information from Bushue Human Resources, Inc., the superintendent recommended that the
Board of Education approve the coverage of Property/Casualty/School Board Legal/Fiduciary
Liability/Auto/Umbrella/Worker’s Compensation/Student Accident Insurance with First Mid Insurance
Group with Prairie State Insurance Cooperative (PSIC) and Chubb Insurance as the insurance carriers for
a three-year commitment with an annual renewal. The total annualized premium amount is $265,477
with a total increase of $12,118 or 4.78%, effective July 1, 2013 – June 30, 2014. May 31 through July
31, 2013 is prorated in the amount of $23,634.
Mr. Coe moved and Mrs. Miller seconded the motion.
On roll call vote:
AYE: Coe, K. Miller, Clarke, Daniels, Jarrell, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
Award Bid for Long Term Disability Insurance Program
Insurance Consultant, Steve Bushue submitted a recommendation for a one-year renewal of the Long
Term Disability Insurance Plan with Hacker Insurance Company with no change in premium or benefits.
It was the recommendation of the superintendent that the Board of Education approve a one-year renewal
coverage of the Long Term Disability Insurance Plan with Hacker Insurance Company. The yearly
renewal date begins August 1, 2013. Dr. Clarke moved and Mr. Coe seconded the motion.
On roll call vote:
AYE: Clarke, Coe, Daniels, Jarrell, K. Miller, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
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Contract Renewal/Food Service Management Provider
Paul Watkins, District Manager of ARAMARK Food Services has submitted a renewal contract for a
one-year extension of the food service contract with the district. The percentage of increase for the 201314 school year will be 2.5%. This was determined by a rate set by the Federal Government and the State
of Illinois based upon restaurant CPI Index. This will be the renewal for the third year of the five-year
contract.
It was the recommendation of the superintendent that the Board of Education extend the food service
contract with ARAMARK Food Services through the 2013-14 school year as outlined in the renewal
proposal and amendment. Mrs. Daniels moved and Dr. Clarke seconded the motion.
On roll call vote:
AYE: Daniels, Clarke, Coe, Jarrell, K. Miller, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
Approval Health Life Safety Amendment for Upgrades to Elevators at Charleston High School and
Jefferson Elementary School
As an outcome from an inspection of buildings from the State Fire Marshall’s Office, the Upchurch
Group, Inc. has prepared the attached Health Life Safety Amendments to make the mandated upgrades to
the elevators at Charleston High School and Jefferson Elementary School. It is anticipated that the work
will be completed by the end of the year.
It was the recommendation of the superintendent that the Board of Education approve the Health/Life
Safety Amendments as prepared by The Upchurch Group, Inc. to provide mandated upgrades to the
elevators located at Charleston High School and Jefferson Elementary School. Dr. Clarke moved and
Mrs. Daniels seconded the motion.
On roll call vote:
AYE: Clarke, Daniels, Coe, Jarrell, K. Miller, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
At 8:10am Dr. Clarke left the room.
Approval Health Life Safety Amendment for Removal & Replacement (2) Compressors at
Charleston High School
Director of Buildings and Grounds Bill Richardson has reported that two compressors in the roof top unit
at Charleston High School have failed and need replaced. The compressors are approximately 15 years
old. The Upchurch Group, Inc. has prepared the attached Health Life Safety Amendment to install and
replace the two compressors at the high school. It is anticipated that the work will be completed by the
end of the year.
The superintendent recommended that the Board of Education approve the Health/Life Safety
Amendments as prepared by The Upchurch Group, Inc. to install and replace two compressors in the roof
top unit at Charleston High School. Mrs. Miller moved and Mrs. Daniels seconded the motion.
On roll call vote:
AYE: K. Miller, Daniels, Coe, Jarrell, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
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Authorization to Release Student Discipline Hearing Tapes – April 22, 2013
Following a recent Student Discipline Hearing held on April 22, 2013 for student #13814, a FOIA request
was received from the parent of student #13814 for the Open Session minutes and Closed Session audio
tapes of the hearing. The Open Session minutes were approved by the Charleston CUSD #1 Board of
Education at a Special Meeting held on May 1, 2013 and have been forwarded to the requestor. Upon
consultation with the law firm of Miller, Tracy, Braun, Funk, & Miller, Inc., the District has been advised
to release the ‘Hearing’ only portion of the Closed Session audio tapes. The District’s Attorney has
recommended not releasing the ‘Deliberation’ portion of the Closed Session audio tapes to the requestor.
It was the recommendation of the Superintendent that the Board of Education approve releasing a copy of
the Closed Session ‘Hearing’ only audio tape from the Student Discipline hearing held on April 22, 2013
for student #13814 to the parent of student #13814. Mr. Coe moved and Mrs. Miller seconded the
motion.
On roll call vote:
AYE: Coe, K. Miller, Daniels, Jarrell, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
Adopt Revised Workload Plan for Special Educators
Pursuant to administrative regulations promulgated by the Illinois State Board of Education (23 Illinois
Administrative Code 226.735), all school districts and other local educational entities were required to
adopt a Workload Plan for special educators. The purpose of the Workload Plan is for the District to
specify limits on the work load of its special educators. Following the initial adoption of the Workload
Plan for Special Educators, it must be reviewed periodically to ensure that all services required under
students’ IEPs can be provided at the requisite level of intensity. The Workload Plan Committee met on
Tuesday, May 14, 2013 to review the plan and make changes to the document.
It was the recommendation of the superintendent that the Board of Education approve the revised
Workload Plan for Special Educators, as presented. Mrs. Miller moved and Mr. Coe seconded the
motion.
On roll call vote:
AYE: K. Miller, Coe, Daniels, Jarrell, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
At 8:22pm, Dr. Clarke returned to the meeting.
Establish Committee Membership – Board of Education
The Board of Education discussed committee assignments for the 2013-14 school year and made
assignments as listed:
Grievance Committee
Brenda Coffey
Parent Teacher Advisory Committee
Kelly Miller
Health Insurance Committee
Scott Clarke
Ron Miller (alternate)
Memorial Committee
Kelly Miller
CEA/Administrative Committee
Ron Miller
Jason Coe (alternate)
EIASE Governing Board
Susan Daniels Remaining Board Members (alt)
Public Relations Committee
Charles Jarrell
ESP/Administrative Committee
Charles Jarrell Ron Miller (alternate)
Policy Committee
Susan Daniels
Calendar Committee
Jason Coe & Scott Clarke
Finance Committee
Kelly Miller & Brenda Coffey
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Dr. Clarke moved and Mrs. Daniels seconded the motion to establish committee membership for the
2013-14 school year as listed.
On roll call vote:
AYE: Clarke, Daniels, Coe, Jarrell, K. Miller, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
CHS Fitness Center Project
In April, the District applied for a grant through the Charleston Area Charitable Foundation (CACF) to
fund the remainder of the project. At its May 6 meeting, the CACF approved $50,000 toward the CHS
Fitness Center project, contingent upon the Charleston CUSD #1 Board of Education’s support of the
project.
Based upon the need to make facility and equipment improvements to the current weight room at
Charleston High School so that it will be utilized as a functioning fitness center to meet the needs of all
students and staff and based upon the Charleston Area Charitable Foundation’s financial support of the
project, it was recommended by the superintendent that the Board of Education formally support the
Charleston High School Fitness Center project.
Further, the superintendent recommended that the Board of Education grant authorization to the Trojan
Booster Club to pursue corporate sponsorships to support the project, resulting in indefinite time signage
agreements for the fitness center and up to 3-year signage agreement at other athletic facilities.
Mr. Coe moved and Mrs. Miller seconded the motion.
On roll call vote:
AYE: Coe, K. Miller, Daniels, Jarrell, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
At 8:43pm, President Miller recommended that the Board of Education adjourn into closed session to
consider information regarding appointment, employment, compensation, and discipline of specific
employees of the public body, including hearing testimony on a complaint lodged against an employee to
determine its validity. 5 ILCS 120/2/(c)(1)
Collective negotiating matters between the District and its employees or their representatives, or deliberations
concerning salary schedules for one or more classes of employees. 5 ILCS 120/2/(c)(2)
Mr. Littleford said that during closed session, the Board of Education will review changes/additions to the
2013-2016 Professional Negotiations Agreement prior to ratification.
Mr. Coe moved and Mrs. Daniels seconded the motion.
On roll call vote:
AYE: Coe, Daniels, Clarke, Jarrell, K. Miller, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
At 9:24pm, Mrs. Miller made a motion to reconvene from closed session. Mr. Jarrell seconded the
motion.
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On roll call vote:
AYE K. Miller, Jarrell, Clarke, Coe, Daniels, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
Ratification 2013 – 2016 Professional Negotiations Agreement Ratification Charleston Education
Association, IEA/NEA and the Charleston Board of Education
The Professional Negotiations Agreement between the Charleston Education Association, IEA/NEA, and
the Charleston Board of Education expires August 2013. With eight (8) successful sessions and working
together to find the best solutions, a tentative agreement was reached on Thursday, May 2, 2013. On
Monday, May 13, 2013, the Charleston Education Association met with its membership to review and
vote on the 2013-2016 collective bargaining agreement. CEA President, Jody Smith notified the
superintendent after the meeting and reported the 2013-16 collective bargaining agreement was approved
with over 96% of the membership in attendance voting ‘yes’.
It is the recommendation of superintendent that the Board of Education ratify the Professional
Negotiations Agreement 2013-2016 between the Charleston Education Association, IEA/NEA and the
Board of Education. Mr. Coe moved and Dr. Clarke seconded the motion.
On roll call vote:
AYE: Coe, Clarke, Daniels, Jarrell, K. Miller, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
On behalf of the Board of Education, Mr. Littleford thanked those who spent countless hours in
preparation for this collective bargaining process as all parties participated with a professional attitude
which allowed both groups to find common solutions. (Press release located in official board book.)
At 9:28pm, Mrs. Daniels moved to adjourn from the board meeting. Dr. Clarke seconded the motion.
On roll call:
AYE: Daniels, Clarke, Coe, Jarrell, K. Miller, Coffey, R. Miller
NAY: none
Motion carried
________________
President, Board of Education
_______________
Secretary, Board of Education
RegularMeetingMinutesof5/15/2013
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