Minutes of the Regular Meeting of September 18, 2013
The Board of Education of Community Unit School District No. 1, Coles and Cumberland Counties, Illinois
met in regular session on Wednesday, September 18, 2013 at the Administration Building – 410 West Polk
Avenue, Charleston, Illinois 61920
At 6:43pm, President Miller called the meeting to order and asked for roll call.
The following members were present:
Jason Coe, President
Ron Miller, Vice President
Brenda Coffey, Secretary
Kelly Miller, Treasurer
Scott Clarke
Susan Daniels
Charles Jarrell
The following staff members were present:
Jim Littleford, Superintendent
Todd Vilardo, Assistant Superintendent for Curriculum & Instruction
David Kuetemeyer, Financial Consultant
Visitors 22 and 2 Members of the Press
Mr. Littleford reviewed Addendum items to the board book which included:
Revised Board Agenda
Correction to X.B Proposed Revised Board Policy Exhibit 4:170-EI from AP6.
Consent New Business
VII. Employments for 2013-14 School Year:
- Transfer/Paraprofessional at Carl Sandburg Elementary School
- Volunteer/CMS Boys’ Basketball Coach
New Business: X. A
- Proposed Revised Board Policy Administrative Procedure 4:170-AP6, Plan for
Responding to a Medical Emergency at a Physical Fitness Facility (1st reading)
- Correction to Board Policy page 4: Removed language under Actor –Trained AED User.
- Correction under All Facility Staff Members….. remove #7.
- Provided a copy of the Emergency Response Plan that is located in each building.
X. C CUSD #1 Administrator/Certified Teacher Salary/Benefits Report
- Copy provided of salary/benefits report.
Under Public Staff Comments, President Miller asked if there were any requests or written
communications to the Board of Education. No requests were received.
Mr. Littleford reported the District received a Freedom of Information Request from Dan O’Brien, Director
of Business, Illinois Central School Bus for a copy of the pupil transportation agreement with First Student,
Inc. beginning July 1, 2009 - June 30, 2012. Detailed copies of transportation invoices for the month of May
2013 and bid specifications for pupil transportation services. The request was honored by the District.
Dr. Clarke brought forward his concern from weekend events of a Barn Party that was sponsored by an EIU
Fraternity where two people were shot, one battered and sent to hospital. For that party, First Student
Transportation was hired to charter EIU students using buses that transport CUSD #1 students. Dr. Clarke
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strongly suggested that in the future, First Student not use the same buses that transport our students for
charter services. Further, he noted poor maintenance issues with some buses as well as pick-up/drop-off
concerns with First Student Transportation. Since this is the final year of the contract between First Student
and CUSD #1, he was glad to see possible interest in bidding for the transportation contract for our district
from another company.
Consent Agenda: President Miller asked if there were requests from the Board of Education to remove any
of the consent agenda items or addendum items for discussion. There were no requests from the Board of
Education.
Mr. Littleford reviewed the items under Consent Agenda.
IV. Consent Agenda: Standard Items
A.
Approve the minutes of the Regular Meeting of August 21, 2013.
B.1 Approve the bills and payrolls for the month of August 2013.
B.2 Approve the Activity Fund Reports for the CUSD #1 attendance centers, period ending August
2013. Further, approve the corrected July 31, 2013 Activity Fund Report from Mark Twain
Elementary School.
V. Consent Agenda: New Business
A. Approve the list of signage sponsors from Trojan Booster Club President Maureen Smith for the
month of September 2013 as follows:
Cooper Bumpus Insurance:
$500
Karch Field
Spence Monuments:
$500
Soccer Field
Panther Paw
$800
Football Field
Ed Carter Construction
$800
Football Field
Sign Appeal
Work provided/donations district signage
All Five Fields
B. Declaration of surplus sports equipment from the CHS Basketball Program and grant
authorization to donate to the Charleston Booster Club.
C. Grant permission to close the following activity accounts at Charleston High School: Class of
2013, 2014, 2015 and 2016. Further, grant permission to establish the following activity fund
accounts: Senior Class Breakfast and CHS Food Pantry. These accounts are subject to the state
guidelines regarding the use of activity fund accounts.
D. Approve the ‘2013-14 Applications for Recognition of Schools’ for Community Unit School
District No. 1 to be submitted to the Illinois State Board of Education.
VI. Consent Agenda: Employment
 Accept a letter of resignation from Hillary Rusk as an Assistant Girls’ Track Coach at
Charleston High School, effective at the end of the 2013 season.
 Approve the transfer of the following paraprofessionals at Charleston High School in the
positions as listed for the remainder of the 2013-14 school year:
Lisa Doughty – one-to-one paraprofessional for student #81064
Jodi Elliott - one-to-one paraprofessional for student #03159
Lori Morton- one-to-one paraprofessional for student #13856
 Approve the transfer of Kelly Heltsley into a one-on-one paraprofessional for student
#81056 at Jefferson Elementary School, remainder 2013-14 school year.
 Approve the employment of Barbara Lackey as a full time paraprofessional in the ED
program at Charleston High School, effective September 9, 2013. Employment contingent
upon the continued educational needs of the student and receipt for all information required
for employment.
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
Approve the employment of Joshua Magee as an Assistant Speech Coach at Charleston High
School during the 2013-14 school year. Employment contingent upon the receipt of all
information required for employment.
 Approve Hannah Dowling to serve as a volunteer Girls’ Basketball Coach at Charleston
Middle School, during the 2013-14 school year, contingent upon the receipt of all paperwork
required for employment.
 Approve the list of substitutes for Community Unit School District No. 1, effective August
13 - September 9, 2013.
Under the Addendum:
 Approve the transfer of Michelle Neal into a one-on-one paraprofessional for student
#81004 at Jefferson Elementary School, remainder 2013-14 school year.
 Approve Jerry Brookins to serve as a volunteer Boys’ Basketball Coach at Charleston
Middle School, during the 2013-14 school year, contingent upon the receipt of all paperwork
required for employment.
President Miller recommended that the Board of Education approve items under IV through VII inclusive on
the Consent Agenda and in the addendum. Dr. Clarke moved and Mrs. Daniels seconded the motion.
On roll call vote:
AYE: Clarke, Daniels, Coe, Jarrell, K. Miller, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
Under the Superintendent’s Report, Mr. Littleford presented the 2013-2014 sixth day enrollment statistics
and long range enrollment projections to the Board of Education. The statistics revealed an increase of 21
students from last year. Also, included in the board packet of information was an enrollment summary as of
August 31, 2013 and 5-year enrollment projections from Information Management Systems (IMS).
CHS Girl’s Holiday Basketball Tournament
Charleston High School Athletic Director Jim Wood provided a brief update on planning for the 2013
Charleston Girl’s Holiday Basketball Tournament. He reported that the Trojan Booster Club would remain
the head financial backer for the tournament. The eight teams will play in a ‘pool play’ tournament and
come from the following districts: Charleston, Effingham, Paris, Decatur Eisenhower, Rantoul, Taylorville,
Urbana, and new to the tournament, Chicago Orr. Next year, Taylorville will exit the tournament and
Putnam County High School will join. Mr. Wood noted that the organizational committee is scheduled to
meet on September 24.
Parent/Teacher Conference Dates/Times
Mr. Littleford reported that that parent/teacher conference dates have been scheduled for October 23, 24,
&25 2013. Students will attend half days.
October 23: Jefferson School and Charleston Middle School - late night conferences scheduled.
October 24: Ashmore, Carl Sandburg, and Mark Twain Elementary Schools – late night
conferences scheduled.
October 25: Afternoon conferences only.
Dr. Clarke moved and Mrs. Miller seconded a motion that the Superintendent’s Report was received by the
Board of Education.
On roll call vote:
AYE: Clarke, K. Miller, Coe, Daniels, Jarrell, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
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Under Old Business: Adopt 2013-2014 CUSD #1 Budget
The superintendent recommended that the Board of Education adopt by resolution the 2013-14 budget for
Community Unit School District No. 1. Dr. Clarke moved and Mr. Jarrell seconded the motion.
On roll call vote:
AYE: Clarke, Jarrell, Coe, Daniels, K. Miller, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
Under New Business: Proposed Revised Board Policy Administrative Procedure 4:170-AP6, Plan for
Responding to a Medical Emergency at a Physical Fitness Facility (1st reading)
Revised Board Policy Administrative Procedure 4:170-AP6, Plan for Responding to a Medical Emergency at
a Physical Fitness Facility has been reviewed by the District Policy Committee. It was recommended by the
superintendent that the Board of Education adopt, in tentative form revised Board Policy Administrative
Procedure 4:170-AP6, Plan for Responding to a Medical Emergency at a Physical Fitness Facility, as
presented on first reading. The tentative policy will be placed for public review until final adoption at the
October 16, 2013 board meeting. Mr. Coe moved and Dr. Clarke seconded the motion.
On roll call vote:
AYE: Coe, Clarke, Daniels, Jarrell, K. Miller, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
Proposed Revised Board Policy Exhibit 4:170-E1, Accident Form (1st reading)
Revised Board Policy Exhibit 4:170-E1, Student Accident Report Form has been reviewed by the District
Policy Committee. It was recommended by the superintendent that the Board of Education adopt, in
tentative form revised Board Policy Exhibit 4:170-E1, Student Accident Form, as presented on first reading.
The tentative policy will be placed for public review until final adoption at the October 16, 2013 board
meeting. Mr. Jarrell moved and Mrs. Daniels seconded the motion.
On roll call vote:
AYE: Jarrell, Daniels, Clarke, Coe, K. Miller, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
CUSD #1 Administrator/Certified Teacher Salary/Benefits Report
It was the recommendation of the superintendent that the 2012-13 Administrator and Certified Teacher
Salary Compensation Report be accepted by the Board of Education and report posted on the school district
website by October 1, 2013. Mrs. Daniels moved and Dr. Clarke seconded the motion.
On roll call vote:
AYE: Daniels, Clarke, Coe, Jarrell, K. Miller, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
Criteria for Calendar Committee/2014-2015 School Year Calendar
It is the recommendation of the superintendent that the Board of Education establish parameters and
guidelines for the 2014-2015 school calendar committee. The 2014-2015 school calendar will be adopted by
the Board of Education in February or March 2014.
Following discussion and review of calendar parameters, Mrs. Miller moved and Mrs. Daniels seconded a
motion to keep the parameters for the 2014-15 school calendar the same as provided for the 2013-14 school
year but to add: first semester must end before winter break.
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On roll call vote:
AYE: K. Miller, Daniels, Clarke, Coe, Jarrell, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
At 7:23pm, President Miller recommended that the Board of Education adjourn into closed session to
consider information regarding appointment, employment, compensation, discipline, performance, or
dismissal of specific employees of the District or legal counsel for the District, including hearing testimony
on a complaint lodged against an employee or against legal counsel for the District to determine its validity.
5 ILCS 120/2/(c)(1)
The purchase or lease of real property for the use of the public body, including meetings held for the
purpose of discussing whether a particular parcel should be acquired. 5 ILCS 120/2(c)(6).
The placement of individual students in special education programs and other matters relating to individual
students. 5 ILCS 120/2(c)(8)
Litigation: when an action against, affecting or on behalf of the particular public body has been filed and is
pending before a court or administrative tribunal, or when the public body finds that an action is probable or
imminent in which case the basis for the finding shall be recorded and entered into the minutes of the close
meeting. 5 ILCS 120/2(c)(11)
Following closed session, possible action will be taken on:
A. Transfer of Administrative Duties – Effective July 1, 2014
B. Establish/District Technology Support Position
C. Possible Action - Adopt Resolution/Purchase of Property
Dr. Clarke moved and Mr. Coe seconded the motion.
On roll call vote:
AYE: Clarke, Coe, Daniels, Jarrell, K. Miller, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
At 10:16pm, Dr. Clarke made a motion to reconvene from closed session. Mrs. Daniels seconded the
motion.
On roll call vote:
AYE: Clarke, Daniels, Coe, Jarrell, K. Miller, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
Transfer of Administrative Duties – Effective July 1, 2014
It is the recommendation of the superintendent that Trevor Doughty be transferred from his current position
as the Charleston Middle School Principal to the position of Charleston High School Principal, effective July
1, 2014. It is also recommended that Mr. Doughty be granted a twelve-month three-year performance goals
based contract with an IRS salary of $94,640 for the 2014-2015 school year. Dr. Clarke moved and Mr. Coe
seconded the motion.
On roll call vote:
AYE: Clarke, Coe, Daniels, Jarrell, K. Miller, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
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Establish/District Technology Support Position
It was the recommendation of the superintendent that the Board of Education establish a Technology Support
position for CUSD #1. The position would be a 12-month position and beginning salary would be
established at $16.32/hour. Mr. Coe moved and Mr. Jarrell seconded the motion.
On roll call vote:
AYE: Coe, Jarrell, Clarke, Daniels, K. Miller, Coffey, R. Miller
NAY: none
Abstain: none
Motion carried
Adopt Resolution/Purchase of Property
The superintendent recommended that the Board of Education take action on a Resolution to purchase real
estate located at 16 8th Street, Charleston, IL 61920 in the amount of $75,000, subject to customary closing
costs and probations, contingent upon the School District securing a grant or grants covering a portion of the
purchase price such that the amount of the purchase price paid from school district funds does not exceed
$37, 500.00.
Further, that the Board of Education approve acquisition of said property, grant authorization to the
superintendent to negotiate a contract to purchase the subject property on terms consistent with this
resolution and execute such contract for and on behalf of this Board of Education, and authorizes the
appropriate officers to carry out the terms of the contract. Mr. Miller moved and Mr. Jarrell seconded the
motion.
On roll call vote:
AYE: R. Miller, Jarrell, Daniels, Coffey, R. Miller
NAY: Clarke, Coe, Coffey
Abstain: none
Motion carried
At 10:21pm Mrs. Daniels moved to adjourn from the board meeting. Mr. Coe seconded the motion.
On roll call:
AYE: Daniels, Coe, Clarke, Jarrell, K. Miller, Coffey, R. Miller
NAY: none
Motion carried
Ronald L. Miller
President, Board of Education
Brenda L. Coffey
Secretary, Board of Education
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