BOARD OF EDUCATION
COMMUNITY UNIT SCHOOL DISTRICT NO. 1
CHARLESTON, ILLINOIS
Agenda for the Regular Meeting of July 17, 2013
Administration Building – 410 West Polk Avenue – 6:30 p.m.
AGENDA
Mission: Based upon the belief that all students can learn and with the understanding that students’
capabilities may vary, it is the mission of the Charleston Community Unit School District No. 1 to
provide learning environments that allow students the opportunities to maximize their learning
capabilities.
I. Call to Order and Roll Call
II. Focus on Students and Good News Reports
III. Public, Staff Comments or Questions, Written Communications
Consent Agenda Items are routine, non-controversial matters and will be considered together and
enacted by one motion and one roll call vote. Any board member desiring to remove an item for
separate consideration should request to do so before approval of this consent agenda.
IV. Consent Agenda: Recommended Action Standard Items
A. Approval of the Minutes –
Public Hearing – June 19, 2013
Regular Meeting – June 19, 2013
Special Meeting – July 1, 2013
Special Meeting – July 8, 2013
B. Financial Reports
1. Approval of the Bills & Payrolls, Community Unit District No.1
2. Approval of Activity Fund Accounts
V. Consent Agenda: Old Business
VI. Consent Agenda: Recommended Action New Business
A. Trojan Booster Club Signage Sponsors
B. District Program of Library Services Director Designee
C. Hazardous Walking Resolution
D. Revised 2013-14 Student Fee Schedule – School Lunch Prices
E. Closed Session Minutes
F. Destruction of Closed Session Verbatim Audio Records
G. Mark Twain School, Temporary Facility/Application for Approval of Student Occupancy
VII.
Consent Agenda: Appointment/Employment
Resignations:
- Paraprofessional – Carl Sandburg School
- Paraprofessional – Jefferson Elementary School
- Assistant Football Coach – Charleston High School
- Head Boys’ Tennis Coach – Charleston High School
- Pom & Dance Coach – Charleston Middle School
Employments:
- Custodian (2nd Shift) – Charleston Middle School, effective 8/19/13
Extra-Curricular Assignments - Charleston High School & Charleston Middle School
VIII. Superintendent’s Report
A. 2013 Summer School Update
B. 2013 Central Registration
C. 2013 Institute Day Activities
D. Budget Recap 2012-2013
E. Update/CUSD #1 Health Life Safety Projects
IX. Recommended Action Old Business
A. Adopt New & Revised School Board Policies, Administrative Procedures, Exhibits (2nd
reading)
X.
Recommended Action New Business
A. Authority to Staff Schools
B. Copier Contract Buyout & Maintenance Agreement
C. Action on a Confidential Contract and General Release for Student #13041
D. Employment: Contract Extension – Special Education Coordinator
E. Retirement: Change of Retirement Date – CHS Principal
XI. Closed Session:
Consider information regarding appointment, employment, compensation, discipline,
performance, or dismissal of specific employees of the District or legal counsel for the
District, including hearing testimony on a complaint lodged against an employee or against
legal counsel for the District to determine its validity. 5 ILCS 120/2/(c)(1)
The placement of individual students in special education programs and other matters relating
to individual students. 5 ILCS 120/2(c)(10).
XII. Additional Information
XIII. Adjourn
CUSD #1 District Goals
1.
Academic Achievement: The district will provide high quality educators and professional development
that will enable them to utilize the very best instructional practices available so that each student annually
meets or exceeds learning standards.
2.
Community Relations and Collaborations: Charleston CUSD #1 will develop a plan with EIU, Sarah
Bush Lincoln Health Center, Chamber of Commerce and City of Charleston to strategically recruit
professionals and families into the Charleston School District.
3.
District Facilities: The district will develop and implement a Health Life Safety Plan to improve the safety
of learning environments to maximize student achievement.
4
District Finances: The district will maintain viable fund balances. The Education Fund balance will not
drop below $2million and will begin increasing within five years.
5.
Technology: Enabled by technology, telecommunications, and training, the CUSD #1 staff will guide all
students as they participate in a variety of learning experiences which will prepare students to become
productive citizens. Looking to the future, CUSD #1 will demonstrate an awareness of emerging
technologies which foster an optimal learning environment.
BOARD OF EDUCATION
COMMUNITY UNIT SCHOOL DISTRICT NO. 1
CHARLESTON, ILLINOIS
Attachment for Agenda- Regular Meeting of July 17, 2013
IX. A. Recommended Old Business
Newly Established School Board Policy Administrative Procedures/Exhibits
4:45-E1
Operational Services – Cover page Documenting the Process to Seek Offset from the
Office of the Comptroller
4:45-E2
Operational Services – Notice of Claim and Intent to Seek Debt Recovery; Challenge;
and Response to Challenge
6:220
Instruction – Bring Your Own Technology (BYOT) Program; Responsible Use and
Conduct
6:220-E1
Instruction – Authorization to Participate in the Bring Your Own Technology (BYOT)
Program; Responsible Use and Conduct Agreement
6:220-E2
Instruction – Bring Your Own Technology (BYOT) Program Student Guidelines
7:340-AP2, E1 Students – Letter Containing Schedule for Destruction of School Student Records
7:340-AP2
Students – Storage and Destruction of School Student Records
Revised School Board Policies/Administrative Procedures/Exhibits
2:20
School Board – Powers and Duties of the School Board
2:20-E
School Board – Waiver and Modification Request Resource Guide
2:30
School Board – School District Elections
2:110
School Board – Qualifications, Terms, and Duties of Board Officers
2:125
School Board – Board Member Expenses
2:140-E
School Board – Guidance for Board Member Communications, Including Email Use
2:200
School Board – Types of School Board Meetings
2:200-AP
School Board – Types of School Board Meetings
2:220
School Board – School Board Meeting Procedure
2:250-AP2
School Board – Protocols for Record Preservation and Development of Retention
Schedules
2:250-E2
School Board – Immediately Available District Public Records and Web-Posted Reports
and Records
4:15
Operational Services – Identity Protection
4:45
Operational Services – Insufficient Fund Checks and Debt Recovery
4:60-E
Operational Services – Notice of Contractors
4:70
Operational Services – Resource Conservation
4:100
Operational Services – Insurance Management
4:110
Operational Services – Transportation
4:110-AP2
Operational Services – Bus Driver Communication Devices; Pre-Trip and Post-Trip
Inspection; Bus Driving Comments
4:140
Operational Services – Waiver of Student Fees
4:170
Operational Services – Safety
5:30
General Personnel – Hiring Process and Criteria
5:125
General Personnel – Personal Technology and Social Media; Usage and Conduct
5:125-E2
General Personnel – Request to Use Non-District
6:20
Instruction – School Year Calendar and Day
6:60
Instruction – Curriculum Content
6:60-AP
Instruction – Comprehensive Health Education Program
6:65
Instruction – Student Social and Emotional Development
6:110
Instruction – Programs for Students At Risk of Academic Failure and/or Dropping Out of
School and Graduation Incentives Program
6:120-AP3
Instruction – Service Animals
6:210
6:235
6:235-AP2
6:235-E5
6:280-AP
6:320
7:70
7:140-AP
7:190-AP3
Instruction – Instructional Materials
Instruction – Access to Information and Communication Technologies
Instruction – Web Publishing Guidelines
Instruction – Children’s Online Privacy Protection Act
Instruction – Evaluating and Reporting Student Achievement
Instruction – High School Credit for Proficiency
Students – Attendance and Truancy
Students – Use of Metal Detectors for Student Safety
Students – Guidelines for Reciprocal Reporting of Criminal Offenses Committed by
Students
7:190-AP5
Students – Student Handbook – Electronic Devices
7:220
Students – Bus Conduct
7:220-AP
Students – Electronic Recordings on School Buses
7:340
Students – Student Records
7:340-AP1
Students – School Student Records
7:340-AP1, E1 Students – Notice to Parents/Guardians and Students of Their Rights Concerning a
Student’s School Records