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A Syllabus For
CSTM 493, MET 493, GCOM 493
Technology Internship
Department of Engineering Technology
College of Business and Technology
Western Illinois University
Macomb, Illinois
Revised: February, 2010
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If You Remember Nothing Else…
Remember These Five Things!
1. Your first week’s report must contain the company description,
organizational chart, weekly activity log with questions answered, work
hours, a map and written directions to your place of employment .
2. If you are doing a 9 semester hour internship, you must work the equivalent
of nine (40 hour) weeks.
If you are doing a 12 semester hour internship, you must work the equivalent
of twelve (40 hour) weeks.
3. You must do a self-evaluation of your internship during your fourth week
and at the end of your internship. The “Final Report” AND the Final
Evaluation Report are due during the last week of your internship.
4. If this internship is your final requirement before graduation, you have one
year to complete it.
5. You must send a weekly activity log that includes the two answered
questions to your Internship Coordinator.
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This syllabus contains all the documents that you will need for the course. It is
suggested that you make a copy of your syllabus and place the original in a safe
place. When you begin using the forms, you are to use the original documents.
TABLE OF CONTENTS
Topic
Page
Title Page.............................................................................................1
Five Things to Remember..................................................................2
Table of Contents................................................................................3
I.
Introduction ..............................................................................5
II.
Objectives ..................................................................................5
III.
Qualifications To Apply For An Internship...........................5
IV.
Requirements ............................................................................6
A.
Training Schedules....................................................6
B.
Internship Weekly Reports ......................................6
C.
Final Report and Final Evaluation Form ...............8
V.
Faculty Visitation......................................................................9
VI.
Evaluation ...............................................................................10
VII.
Additional Course Work........................................................10
VIII.
University Housing Contracts ...............................................11
IX.
Registration For Your Next Semester ..................................11
X.
Payment of Fees ......................................................................11
XI.
Dropping The Internship .......................................................11
XII.
Communication.......................................................................12
XIII.
Exceptions ...............................................................................12
XIV.
REFERENCES....................................................................... 13
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TABLE OF CONTENTS – Continued
Forms and Examples: Appendix
APPLICATION PACKET..................................................................14
Minimum Competency for Enrolling.......................................15
Application For Internship........................................................16
Cover Letter/Resume..................................................................17
INTERNSHIP SITE INFORMATION PACKET.............................20
Preliminary Internship Information......................................... 21
Internship Training Schedule....................................................22
Intern’s Working Hours Schedule ............................................ 23
FIRST WEEK REPORT PACKET....................................................24
Company Description Format...................................................25
Company Organization Chart...................................................26
Weekly Activity Log ................................................................... 27
Map and Written Directions.....................................................28
Weekly Activity Log (example)................................................29
VISITATION PACKET......................................................................31
Itinerary &Confirmation of Internship Visit ...................32-33
SUPERVISOR 4TH WEEK & FINAL REPT PACKET................34
Fourth Week Report.................................................................35
Final Report...............................................................................37
STUDENT SELF EVALUAITON REPORT PACKET..................39
Student 4th Week Job Related Objective Report..................40
Student Final Job Related Objective Report.........................42
Final Self Evaluation Report...................................................44
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I.
Introduction
The technology internship provides qualified students with a supervised program in
production practices, management techniques, research applications, and other activities
found in manufacturing, in construction, or in graphic communication. This syllabus
contains the guidelines for the course and is intended to clarify the student’s
requirements. Each student must thoroughly know the contents of this syllabus.
II.
Objectives
A technology internship is a unique educational experience and offers specific goals
relative to student achievement as follows:
1.
Provides the intern with relevant work experience education about manufacturing,
construction, or graphic communication in a Work Environment.
2.
Acquaints the intern with the physical, technical, academic, and environmental
requirements of his or her chosen career.
3.
Develops the intern’s technical writing skills.
4.
Develops the intern’s ability to search for and find employment in industry.
5.
Demonstrates the importance of responsibility and personal interactions in the
work place.
III. Qualifications To Apply For An Internship
Each student must:
1.
Be a major in the Department of Engineering Technology.
2.
Have completed a minimum of 60 s.h. of credit.
3.
Have a cumulative GPA of 2.00 and major GPA of 2.00.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
4.
Have completed the minimum competency as detailed in the Application Packet.
5.
Complete MET 493 application Form #1 in the Application Packet.
6.
Follow the 493 Internship Semester Hour Credit Ratio of 9 (40 hr. wks.) = 9 sem.
Hrs. of credit, or 12 (40 hr. wks.) = 12 sem. Hrs. credit.
7.
Find a sponsoring industry. Internships must be pre-approved.
8.
Be willing to interview with the sponsoring industry at his or her expense.
9.
Follow the policies of the employer.
10. Pay University fees and tuition for the number of hours of the internship.
11. Accept being graded on a satisfactory-unsatisfactory basis.
12. Have prior approval of the internship coordinator before enrolling in CSTM,
GCOM, or MET 493 internship.
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See Section XIII for any exceptions to items 1 through 12.
IV. Requirements
A.
Training Schedule
Each intern is expected to complete the Preliminary Intern Information Sheet to
formulate, in cooperation with the participating firm and program coordinator, a training
schedule (Internship Site Information Packet). This Training Schedule is the most
important document of the internship. The Training Schedule must be accurately
completed in its entirety by the intern and then signed by the company supervisor. This
Training Schedule gives a summary of the responsibilities of the intern and should be
completed before the intern starts working. THIS TRAINING SCHEDULE MUST BE
MAILED TO THE UNIVERSITY COORDINATOR NO LATER THAN THE END OF
THE FIRST WEEK OF WORK. Along with the Training Schedule, you must submit an
Intern’s Working Hours Schedule (Internship Site Information Packet).
B.
Internship Weekly Reports
Each intern is required to submit, electronically, a Log of Activities and answers to the
two questions on a weekly basis.
FIRST WEEK
The first weekly report is to be a description of the company. The description should
include such information as: products produced, type of customers, and methods of
manufacturing, construction, or graphic communication. If the company has a general
booklet covering this information, submit that booklet or a copy of it in place of writing
the description (First Week Report Packet).
The first weekly report must also include an organizational chart of your internship site.
For small companies, it is expected that you will show the entire organizational chart.
For larger corporations, your chart should indicate only those areas where you are
scheduled to work (First Week Report Packet). Be sure to note where your job or
position is on the chart. Additionally, the first week you are to fill out a “Weekly
Activity Log”. Proper format with examples is included in the First Week Report
Packet.
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Also with your first report, mail a map and written directions on how to find your place
of employment for the upcoming coordinator’s visit (First Week Report Packet). Here
are a few pointers for drawing maps:
1.
2.
3.
4.
5.
6.
Assume the coordinator will be coming from Macomb.
Maps are always drawn with North at the top of the page.
Give approximate distances, i.e. “3 miles past McDonalds”.
Good routes to your town without detours are appreciated.
Generally, the town is not hard to find, but details in town are what is needed.
On a separate sheet of paper, either include written instructions to go along with
the map OR use electronic maps with directions.
SECOND WEEK THROUGH END OF INTERNSHIP
Send your weekly log report and answers to the two questions electronically to the
internship coordinator assigned you (Diez, Weiss, Dirksen, or Blue).
The following time schedule must be followed to insure orderly and clear communication
between the intern, company supervisor, and the university coordinator.
1st week: Report promptly to work and perform assigned duties. Schedule an
appointment with your company supervisor for the Monday or Tuesday of the first week
to complete and confirm your work schedule send those documents at the end of the first
week.
2nd week through end of Internship: Send your weekly Log Report and answers to the
two questions to your internship coordinator electronically.
The last week of your internship submit the final report and the Final Evaluation Report
electronically to your Internship Coordinator (Student Evaluation Packet).
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Send Reports to:
Internship Coordinator
Department of Engineering Technology
One University Circle
Western Illinois University
Macomb, IL 61455
If weekly materials are mailed, please mail them no later than Wednesday of the
following week to your Internship Coordinator. If a weekly report is to be mailed late,
inform the University Coordinator by mail and indicate why and when the report will be
mailed. Make a copy of your report for your own files.
The university coordinator will review your weekly log reports, answers to the two
questions, and will return them to you with comments, and you will be expected to
make corrections and re-submit it to the university coordinator within one week.
Also, incorporate the comments as appropriate in subsequent reports. After a few
weeks, your reports should meet the internship standards and the coordinator will
inform you when this has occurred.
Special Note: Keep your reports coming in on a weekly schedule. You may
receive an unsatisfactory grade if you neglect turning your reports in on time.
C. Final Report and Final Evaluation Report
The final report is to be completed during the seventh (7th) week of the internship and
submitted electronically. It will be reviewed, corrections suggested, and returned to you.
If corrections are to be made, they must be made within one week and returned to your
coordinator. This process will be repeated until the report is satisfactory.
Final Report Format
The final report must be seven to ten (7-10) pages with at least five (5) references or three
(3) reports of three (3) full pages with three (3) references each. The report(s) should
reflect a technical area with which you have come in contact as part of your Internship. It
may cover any TECHNICAL AREA within the scope of your Internship company. As
you work, keep a list of potential TECHNICAL TOPICS as you engage or observe them.
These topics will assist you in selecting the FINAL REPORT topic.
The intent of the FINAL REPORT is to allow you to showcase your skills and abilities as
a TECHNICAL WRITER. The FINAL REPORT is to be written in third person (3rd)
person, past tense about a topic or topics to which you were exposed during your
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Internship. You will format the FINAL REPORT following the style manual of the
American Psychological Association (APA format). There will be a title page and a page
for the REFERENCES (not included in the seven to ten (7-10) or three (3) page
requirement). The FINAL REPORT will be submitted electronically for evaluation
during the last week of your Internship. It will be reviewed, evaluated, and returned to
you for corrections. It will be revised and re-written until deemed acceptable by your
assigned Internship Coordinator.
Final Self Evaluation Report
The final self evaluation of the internship report (2-3 pages) [Final Self Evaluation
Report Packet] must be a self-analysis containing the following items:
1.
2.
3.
4.
5.
6.
7.
8.
A summary of what you learned during the internship.
Any special highlights of your internship.
Areas in which you believe you need improvement.
What area of study at Western might (or did) help you in your career.
Suggestions on improving the internship.
Suggestions on improving the Engineering Technology Program.
Overall strengths and/or weaknesses of the internship program.
Overall strengths and/or weaknesses of the Engineering Technology Program.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
The final report must be received by the Internship Coordinator no later than one
week following completion of your final week of internship. Final reports received
late may result in an unsatisfactory grade for your entire internship. This report is
the culmination of your Internship.
V.
Faculty Visitation
Each intern will receive a visit through one of the following: a site visit by your assigned
University Internship Coordinator; a conference telephone call among the site supervisor,
you, and your assigned Internship Coordinator; or a video conference among the site
supervisor, you, and your assigned Internship Coordinator before the end of the
internship period. There will be no unannounced visits. The intern will receive a letter,
phone call, or email to arrange the time and date of the visit. The purpose is to request a
brief conference with your supervisor and any other personnel the company or intern
believes the Internship Coordinator should visit. When the intern receives this
communication, he/she must set up the conference with the supervisor and confirm the
date with the assigned Internship Coordinator. It is expected that you will confirm the
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visit with your company supervisor no later than one day following receipt of the visit
notice with an electronic confirmation letter.
If the visit is a video conference or a telephone call, a date and time will be set for that
type of communication. Pertinent questions about your performance, strengths,
weaknesses, areas for improvement, etc. will be discussed (Visitation Packet).
If the visit is a site visit, the Internship Coordinator will spend about an hour or so at the
sited and the following are encouraged as part of the visit: A short tour of the company
facilities, an interview with your supervisor, and a short visit with you, Sometimes this
part of the visit is done concurrently. If there is a conflict with the proposed visit by the
Internship Coordinator, please call the Engineering Technology office immediately, and
we will reschedule the visit. Please prepare an Itinerary as show in the Visitation
Packet.
VI.
Evaluation
The intern will be graded on a satisfactory/unsatisfactory basis. There will be two
evaluations by your supervisor: one at the end of the 4th week and a final evaluation at
the end of the Internship. A grade of incomplete will only be given if your internship is
not completed by the end of the school term. The following criteria will be used in
determining the intern’s final grade.
1.
2.
3.
Accuracy, quality, and promptness of your weekly reports.
The recommendation of your company supervisor; based on mid-term and final
evaluations (Supervisor Fourth Week and Final Evaluation Packet).
The recommendation of the university coordinator.
Please review the company supervisor’s evaluation forms with your supervisor!!
A formal letter requesting your supervisor's evaluation of your work and a formal
thank you letter for providing and supervising your internship should be sent.
VII. Additional Course Work
Your internship is a time and energy demanding experience. Be advised NOT to take
another course concurrently with the internship. Under extremely unusual circumstances,
another course may be taken, but only with written permission of the company supervisor
and the university coordinator.
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VIII. University Housing Contracts
If you currently have a university residence hall room contract and will not be completing
the contract due to your off-campus internship, it is your responsibility to review that
contract with the University Housing and Dining Office in order to avoid payment of a
penalty.
IX.
Registration For Your Next Semester
Interns need not return to campus to complete the pre-registration process. In lieu of a
campus visit, you may call the Engineering Technology advising office, 298-2100, and
set up a telephone advising/registration appointment with your academic advisor. You
must be free of all university encumbrances before the advisor can register you.
X.
Payment of Fees
You may pay your fees by mail during the term you are doing your internship. The due
date when fees must be paid varies from term to term. If you have any questions, call the
Billing & Receivables Office at 309-298-1831. When paying by mail, be sure that you
send the correct amount due.
MAKE ALL CHECKS PAYABLE TO WESTERN ILLINOIS UNIVERSITY AND
MAIL TO THE BILLING AND RECEIVABLES OFFICE, WESTERN ILLINOIS
UNIVERSITY, ROOM 106, SHERMAN HALL, MACOMB, IL 61455.
Be sure to include the following information with your payment:
1.
Sequence number
2.
Name
3.
Amount due
4.
Reason for paying by mail
5.
Type of scholarship
XI.
Dropping The Internship
In the event that an internship is not obtained, please consult the class schedule book for
the last day to process a drop. It is the intern’s responsibility to drop the internship prior
to this date in order to avoid being assessed tuition for the class and receiving an
unsatisfactory grade. CONTACT YOUR INTERNSHIP COORDINATOR AND
ACADEMIC ADVISOR PRIOR TO DROPPING THE CLASS.
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XII. Communication
One of the most important phases of your internship will be your ability to clearly
communicate your thoughts and actions to your assigned Internship Coordinator. Keep
turn around time on written and electronic correspondence to the minimum amount. The
following telephone number may be used:
Engineering Technology Office
8:00 – 12:00 and 1:00 – 4:30 M-F
Phone: 309-298-1091 Fax: 309-298-1061
Engineering Technology Advising Office
309-298-2100
Have the secretary take a message and your call will be returned.
E-Mail: cr-diez@wiu.edu; cn-blue@wiu.edu; ct-weiss@wiu.edu; re-dirksen@wiu.edu
XIII. Exceptions
Any request for exceptions to any condition or requirement set forth in this syllabus must
be made in writing to the coordinator at least one semester in advance of the internship.
XIV. Timeline
o
o
o
o
o
o
o
o
o
12
Internship Site Information Packet: No later than end of 1st week.
First Week Report Packet: No later than Monday of 2nd week.
Weekly Log and 2 questions: 2nd week Monday to the End.
Fourth week: Send in your Self-Evaluation.
Fourth week: Remind supervisor to send 4th week evaluation.
7th week: Submit 7-10 page or three page papers electronically (Final
Report), these will be returned to you for revisions if needed.
7th-9th week: Set-up faculty visitation.
Last week: Submit Final Self- Evaluations (Checklist & 8 questions).
Last week: Remind Supervisor to send in Final Evaluation.
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REFERENCES
Hacker, D. (1996). A Pocket Style Manual. 2nd ed. Boston: Bedford Books.
Pfeiffer, W. (2004) Pocket Guide to Technical Writing. 3rd ed. Ohio: Pearson Prentice Hall.
ISBN 0-13-047611-0
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APPLICATION PACKET
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Minimum Competency for Enrolling
in CSTM 493, MET 493, and GCOM 493 Technology Internship
In order to receive permission to enroll in CSTM493, MET 493, and GCOM 493 the student
must:
1.
2.
3.
4.
Successfully complete at least 60 semester hours of college credit. (Junior standing).
Achieve a 2.00 overall grade point average at Western.
Achieve a 2.00 grade point average in Engineering Technology departmental classes that
count toward the Construction Management, Manufacturing Engineering Technology or
Graphic Communication major. (Only WIU MET, CSTM and GCOM courses are used to
figure the Engineering Technology grade point average).
Successfully complete the following courses for your major in the technical area in which
you plan to intern.
Construction Management Majors
1.
MET 105, CSTM 232, 334, 301, 430 and 432
2.
MGT 349
3.
CSTM 336 or 337
4.
Complete a minimum of 30 SH at WIU.
Graphic Communication Majors
1.
GCOM 211, 217, 312, 313 & 417
2.
Choose 3 semester hours from: GCOM 412, 414, 415, 418 or 419
3.
3 semester hours of support courses
4.
Complete a minimum of 30 SH at WIU.
Manufacturing Engineering Technology Majors
1.
MET 105, 241 & 345
2.
MGT 349
3.
Completed 12 SH in either Design/Production or Automation/Robotics.
4.
Completed a minimum of 32 SH of MET classes (including transfer credit).
5.
Complete a minimum of 30 SH at WIU.
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Application for Engineering Technology Internship
Name: ______________________________________________________________________
WIU ID: ____________________________________________________________________
Expected Internship Term (circle one):
Semester Hours (circle one):
Spring ’09 / Summer ‘09
9 hrs / 12 hours
Major (circle one): Construction Management Manufacturing Engineering Technology
Graphic Communication
WIU Email: ________________________________
Local Address:
_____________________________________________________
_____________________________________________________
Local Phone:
_____________________________________________________
Home Address:
_____________________________________________________
_____________________________________________________
Home Phone:
_____________________________________________________
Cell Phone:
_____________________________________________________
Photo Here
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Example of letter to be sent to companies in which you
have interest for a future internship
Your Address
Date
Name of person that letter is directed to
Title of person
Company name
Company address
Dear (Mr., Mrs., Ms.):
I am a senior/junior at Western Illinois University majoring in Engineering Technology. This
summer/fall/spring I plan to complete my internship in manufacturing/construction/graphic
communication.
I would like to intern with (name of the company) in the area of
manufacturing/construction/graphic communication. (Now include something specific about
this company. It may be a type of work only they do, it may be something specific about the
product they produce, but in every instance it must show them that you know more about the
company than just their name.)
Thank you for your consideration. A resume is attached. I am available for an interview at
your convenience.
Sincerely,
Your Name
Enclosure
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JOHN SMITH______________________________________________
231 Rose Dr.
Macomb, IL 61455
home phone: (309) 555-5555
_
school phone (309) 444-4444
OBJECTIVE________________________________________________________
Obtain an internship in the Manufacturing Engineering Technology field, utilizing design and
manufacturing production skills.
EXPERIENCE_______________________________________________________
STUDENT PATROLMAN
Western Illinois University
•
•
•
•
Responsible for additional campus security during the evening and nights.
Responsible for giving escorts around campus when called to do so.
Assisted the Office of Public Safety and its Officers when necessary.
Performed other miscellaneous duties when necessary.
ASSISTANT SERVICE TECHNICIAL
Accessibility Systems Co.
•
•
•
•
•
YEARS EMPLOYED (2001-PRESENT)
Macomb, Illinois
YEARS EMPLOYED (SUMMERS OF 1999-01)
Macomb, Illinois
Installed several different brands and types of accessibility systems and equipment.
Performed needed service to several different brands and types of accessibility systems and equipment.
Established knowledge in a broad area of the construction industry.
Established knowledge of several different accessibility production companies.
Developed skills in reading and understanding blueprint and shop drawings.
SALES ASSOCIATE
Blain’s Farm & Fleet
•
•
•
YEARS EMPLOYED (1997-1999)
Geneseo, Illinois
Performed many needed duties in the Automotive Department.
Ordered merchandise.
Provided customer service.
EDUCATION_______________________________________________________
MANUFACTURING ENGINEERING TECHNOLOGY ANTICIPATED GRADUATION: MAY 2003
Western Illinois University
Macomb, Illinois
•
Knowledgeable in AutoCAD, mechanical drafting, NC and CNC mills and lathes, various industrial
welding techniques and various foundry techniques.
COMPUTER
SKILLS__________________________________________________________
•
Windows 2000, Word, PowerPoint, Excel, WordPerfect, and limited DOS knowledge.
REFERENCES______________________________________________________
•
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Available upon request.
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Mary Smith
m-smith@wiu.edu
School: 227 Western Blvd.
Macomb, IL 61455
(309) 444-4444
Home: 436 W. Davis
Peoria, IL 61400
(847) 555-5555
Objectives:
I am currently seeking an internship in the field of Manufacturing, where I
can gain experience and knowledge while meeting organizational
objectives.
Education:
Western Illinois University, Macomb, Illinois
Fall 1999 to present.
Major: Manufacturing Engineering Technology
Emphasis: Electronics and Process Control
Minor: Business Management
Anticipated Graduation date: December, 2003
Technical Skills:
Job Experience:
Robotics
Fluid Mechanics
Electronics
Digital Logic
Process Control
CIM
CAD
Atlas Saw and Tool. Summers 99-01
Metal Shop Worker.
Duties Included:
United Parcel
Maintenance, Machine Operating,
Product Delivery, Customer Service
Service (UPS).
Winter, Spring 98
Union Worker.
Duties Included:
Package Sorter, Truck Unloader,
Package Scanner.
U.S. Robotics. (3-Com)
Summer 97
Human Resource Department Employee.
Duties Included:
Maintenance, Special projects, Mail room,
Supplies dispersion.
Academic
Organization:
References:
Society of Manufacturing Engineers
Active Student Member.
Western Illinois University Spring 99 to present
References will gladly be furnished upon request.
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INTERNSHIP SITE INFORMATION PACKET
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Preliminary Internship Information
1.
Name_______________________________________________Date____________________________
2.
Home Address During Internship ________________________________________________________
Street
____________________________________________________________________________________
City
State
Zip
Home Phone (Include Area Code)
3.
Internship Company __________________________________________________________________
4.
Company Address ____________________________________________________________________
Street
____________________________________________________________________________________
City
State
Zip
Phone (Include Area Code)
5.
Anticipated starting date_________________________
6.
Brief summary of what you anticipate doing during your internship.
Ending Date __________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
This form is to be completed and mailed to the Internship Coordinator as soon as you accept an
internship. DO NOT WAIT to mail this form until you start working.
RETURN TO:
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Internship Coordinator
Department of Engineering Technology
One University Circle
Western Illinois University
Macomb, IL 61455
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Internship Training Schedule
Engineering Technology/Western Illinois University
This form must be completed and returned to the internship coordinator
BEFORE THE END OF THE FIRST WEEK OF THE INTERNSHIP.
Please Type or Print Clearly
1. Name_______________________________________________
Date________________________________
2. Address During Internship____________________________________________________________________
street
_____________________________________________________________________________________________
city
state
zip
3. Internship Company__________________________________________________________________________
4. Company Address____________________________________________________________________________
street
_____________________________________________________________________________________________
city
state
zip
Company Phone (
)______________________
5. Internship Start Date_____________________________
Home Phone(
)____________________
Internship End Date_______________________
6. Will your plant have a vacation shutdown during your internship? Yes_______ No_______
If yes, when______________________________ Will you be working during shutdown? Yes_______ No_______
7. Monthly Salary (If hourly, convert by using gross for 40 hrs. X 4.3)__________________________________
8. Semester hours registered for this course: 9 s.h._______
12 s.h._______
9. Write a brief summary of your responsibilities with the company. Indicate the approximate time
to be spent in each area.
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
10. Company Supervisor’s Name (print) ____________________________________________________________
11. Company Supervisor’s Title________________________________________________________________
12. Company Supervisor’s Signature___________________________________________________________
13. Intern’s Signature_________________________________________________________________________
RETURN TO:
Internship Coordinator
Department of Engineering Technology
One University Circle
Western Illinois University
Macomb, IL 61455
University Coordinator’s Signature_________________________________________ Date______________
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Intern’s Working Hours Schedule
Please complete and return as soon as possible.
Normal starting time for work________________________________________________________________
Normal time for lunch break is from __________________________to_______________________________
Normal time to leave work is_________________________________________________________________
Intern’s Name ____________________________________________________________________________
Company Name ___________________________________________________________________________
Note: Please indicate any times and dates that you or your supervisor will not be available for an internship
visit (for example; plant shutdown, vacations, recurring meetings, etc.)
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FIRST WEEK REPORT PACKET
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Company Description Format For Report #1
(Company Letterhead)
To:
___________________________________
(Supervisor)
Date: _______________________________
(Date of Submittal)
___________________________________
(Supervisor’s Title)
From:
________________________________
(Your Name)
Re: Report #1
_________________________________
(Week Dates)
_________________________________
(Department)
Company Information
(Subject of Report)
Provide the following information regarding your internship company:
A brief description of the company to include at a minimum:
A. Products produced.
B. Type of customers.
C. Methods of manufacturing, construction, or graphic communications.
Also include a company brochure and/or booklet.
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COOPER POWER SYSTEMS
MACOMB FACILITY
James R. Quinn
Plant Manager
Manager, Manufacturing Services
Monte Colley
Supervisor, Machine
& Tool Design
Engineer
Intern Engineer
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Ron Kline
Manufacturing Engineer
Dennis Nelson
Maintenance Supervisor
Ralph Hobbs
Industrial Engineer
M. Lyn Johnson
Safety, Environmental,
Facility Engineer
Steve Paul
Associate Engineer
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Intern’s Name__________________________________
Intern’s Weekly Activity Log
(to be mailed with weekly technical report)
_______week
starting____________
Day of Week
Job Performed and Hours
Worked
ending____________
Analysis of Work Performed
(new information learned, new skills,
results or completion of tasks or projects)
1. What mistakes did you make? How did you handle the situation?
2. Give a description of the most interesting incident or experience you had during the week.
Place Responses on Back of Page
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Map and Written Directions
Provide a map (please copy a regional and/or local map and highlight directions) and written directions on how
to find your place of employment:
1.
2.
3.
4.
5.
Assume the coordinator will be coming from Macomb unless otherwise instructed.
Maps are always drawn with North at the top of the page.
Give approximate distances, i.e. “3 miles past McDonald’s”.
Give good routes to your town. It is appreciated if you avoid detours.
Generally, the town is not hard to find, but details in town are what is needed.
Note: Map and Written Directions must include the following:
1. a sheet of typed directions
2. a general map from Macomb
3. a detailed map of the local area
4. a map indicating parking location, building and proper entrance
5. a detailed map from an electronic map source.
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Intern’s Name John Smith
Intern’s Weekly Activity Log
(to be mailed with weekly technical report)
___3____week
Day of Week
Monday
Tuesday
Wednesday
Thursday
Friday
29
starting___6-1-01___
Job Performed and Hours
Worked
ending_6-5-01___
Analysis of Work Performed
(new information learned, new skills,
results or completion of tasks or projects)
Quality control inspection of part
#894576 (metal hinge). 4 hrs.
Learned use of GO-NO Go gauges.
Learned how to read specification prints
and procedures.
Entered quality control results into
shop records. 4 hrs.
Learned how ABC Manufacturing Co.
records quality control data.
Quality control inspection of part
#876935 (locking pins). 2 hrs.
Continued use of GO-NO GO gauges.
98.9% of parts passed inspection
Revised drawings of part #874839 to
reflect recent engineering changes.
3 hrs.
Learned to follow ABC’s drafting
guidelines.
Assisted Chief Engineer in packing
Tool Show Display material. 5 hrs.
Material was shipped to Chicago as
directed.
Attended operations meeting with
Supervisor. 1.5 hrs.
Learned that production in shop is three
days behind schedule.
Operated Humbart Vertical Mill.
7.5 hrs.
Produced 520 end plates.
Operated Humbart Vertical Mill.
8 hrs.
Produced 735 end plates.
Operated Humbart Vertical Mill.
3 hrs.
Produced 200 end plates.
Assisted Set-Up Man with job set up
on spot welders. 5 hrs.
Learned how to set up spot welders for
welding hinge parts.
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WEEKLY ACTIVITY LOG
Week 3, June 1 – June 5, 2001
1. WHAT MISTAKES DID YOU MAKE?
HOW DID YOU HANDLE THE SITUATION?
I encountered several mistakes/problems trying to alphabetize and print out an itemized version
of the job bag list. Every single client had to be printed out individually; the itemized list was
not printed out all at once. The reason for so many problems was because I was unfamiliar with
those functions on the program. Eventually, I was able to do both, the alphabetizing aided
tremendously in setting up for the itemization.
For a long time, I tried to find a way to print out the entire itemized version in one shot, but I was
unable to find an option to do so. Therefore, taking the only way out, I set a page break after
each individual client and then printed. Furthermore, I had to use the print function before
printing each page. Due to the fact the document was so large, it took quite some time to
produce the itemized version.
2. GIVE A DESCRIPTION OF THE MOST INTERESTING INCIDENT OR EXPERIENCE
YOU HAD DURING THE WEEK.
The most interesting part of my week, was producing the job bag documents. Coming to
understand the necessary organizational work that takes place just to prepare jobs for disposal
was incredible. Working on the documents, I became more familiar with the Microsoft Excel
application. In turn, continuing to expand my software knowledge.
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VISITATION PACKET
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(Example)
Itinerary of Internship Visit
Approximate Times
1. 8:30 AM Expected arrival of (fill in coordinator’s name).
2. From 8:30 to 9:15 meet with supervisor Mr. Sam Johnson and intern.
3. From 9:15 to 10:00 tour facilities with supervisor and intern.
4. From 10:00 to 10:30 meeting with intern to review past work and future requirements in
conference room.
5. From 10:30 to 11:00 (other).
6. 11:00 Departure of coordinator.
Note: These are approximate times, often the coordinator will be visiting three interns per day,
which may shorten this time frame. Generally allow for a maximum of a 2-3 hour visit, unless
otherwise previously discussed. Also note whether the appointment is AM or PM.
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(Example)
Confirmation Letter for Internship Visit
Company Letterhead
Date
Internship Coordinator
Department of Engineering Technology
One University Circle
Western Illinois University
Macomb, IL 61455
Dear (Internship Coordinator’s Name):
I have received your request for an internship visit with (Supervisor’s Name) and myself on (date
and time). This date and time are acceptable to both my supervisor and me. A preliminary
visitation schedule is as follows:
1.
9:30a.m.
Expected arrival of (Internship Coordinator’s name).
2.
9:30-10:15a.m.
Meet with supervisor, (supervisor’s name) and (your name).
3.
10:15-11:00a.m.
Tour of facilities with (supervisor’s name) and (your name).
4.
11:00-11:30a.m.
Meet with (your name) to review past work and future
requirements.
5.
11:30a.m.
Departure of (Internship Coordinator’s name).
(Intern’s Name and Signature)
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SUPERVISOR FOURTH WEEK & FINAL REPORT PACKET
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WESTERN ILLINOIS UNIVERSITY
SUPERVISOR'S FOURTH WEEK EVALUATION
OF ENGINEERING TECHNOLOGY INTERN
Intern_____________________________________________
Dept.__________________
Company__________________________________________
Date___________________
Instructions: The immediate supervisor will evaluate the student objectively, comparing the student to other
personnel assigned the same or similarly classified jobs, other students of comparable academic level, or with
individual work standards. Your personal comments are most helpful.
Please check only one box in each category.
RESPONSIBILITY
(
(
(
(
(
) Deliberately avoids responsibility
) Reluctantly accepts responsibility
) Accepts responsibility well
) Readily accepts duties
) Actively seeks new responsibilities
ATTITUDE-APPLICATION TO WORK
( ) Definitely not interested
( ) Somewhat indifferent
( ) Average in diligence and interest
( ) Very interested and industrious
( ) Outstanding in enthusiasm
INITIATIVE
( ) Must be pushed frequently
( ) Hesitates
( ) Does all assigned work
( ) Goes ahead independently at times
( ) Proceeds well on one’s own
ORAL COMMUNICATIONS
( ) Poorly conveys ideas
( ) Sometimes ambiguous
( ) Average expression
( ) Clearly communicates ideas
( ) Very articulate
ABILITY TO LEARN
( ) Very slow to learn
( ) Rather slow in learning
( ) Average in understanding work
( ) Learned work readily
( ) Learned work exceptionally well
35
QUALITY OF WORK
( ) Very poor
( ) Below average
( ) Average
( ) Very good
( ) Excellent
WRITTEN COMMUNICATION
( ) Vague, disorganized
( ) Not what is expected of a college graduate
( ) Average expression
( ) Concise, factual, effective
( ) Outstanding
DEPENDABILITY
( ) Unreliable
( ) Sometimes neglectful or careless
( ) Usually dependable
( ) Above average in dependability
( ) Completely dependable
RELATIONS WITH OTHERS
( ) Works poorly with others
( ) Has difficulty working with others
( ) Gets along satisfactorily
( ) Works well with others
( ) Exceptionally well accepted
MATURITY – POISE
( ) Timid ( ) Brash
( ) Seldom asserts oneself
( ) Average maturity and poise
( ) Has good self-assurance
( ) Quite poised and confident
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QUANTITY OF WORK
( ) Low output, slow
( ) Below average
( ) Normal amount
( ) More than average
( ) Usually high output
TECHNICAL KNOWLEDGE
( ) Lacking in even the basic fundamentals
( ) Not what is expected of a college graduate
( ) Average
( ) In tune with technical time
( ) Outstanding
JUDGMENT
( ) Consistently uses bad judgment
( ) Often uses poor judgment
( ) Average judgment
( ) Usually makes the right decisions
( ) Exceptionally mature in judgment
ATTENDANCE
( ) Regular
( ) Irregular
OVERALL PERFORMANCE
+
Outstanding
-
PUNCTUALITY
( ) Regular
( ) Irregular
+
Very Good
-
+
Average
Marginal
Unsatisfactory
The student’s outstanding personal qualities are:
The personal qualities which the student should strive most to improve are:
The recommended areas of further study for the student are:
For other remarks, please use other paper.
Has this report been discussed with the student? (
) yes (
) no
Signature_______________________________________
Printed Name_______________________
Position_________________________________________
Date________________________________
Return to: Internship Coordinator, Department of Engineering Technology, One University Circle, Western Illinois University,
Macomb, IL 61455
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WESTERN ILLINOIS UNIVERSITY
SUPERVISOR’S FINAL EVALUATION OF TECHNOLOGY
INTERN
Intern_____________________________________________
Dept.__________________
Company__________________________________________
Date___________________
Instructions: The immediate supervisor will evaluate the student objectively, comparing the student to other
personnel assigned the same or similarly classified jobs, other students of comparable academic level, or with
individual work standards. Your personal comments are most helpful.
Please check only one box in each category.
RESPONSIBILITY
(
(
(
(
(
) Deliberately avoids responsibility
) Reluctantly accepts responsibility
) Accepts responsibility well
) Readily accepts duties
) Actively seeks new responsibilities
ATTITUDE-APPLICATION TO WORK
( ) Definitely not interested
( ) Somewhat indifferent
( ) Average in diligence and interest
( ) Very interested and industrious
( ) Outstanding in enthusiasm
INITIATIVE
( ) Must be pushed frequently
( ) Hesitates
( ) Does all assigned work
( ) Goes ahead independently at times
( ) Proceeds well on one’s own
ORAL COMMUNICATIONS
( ) Poorly conveys ideas
( ) Sometimes ambiguous
( ) Average expression
( ) Clearly communicates ideas
( ) Very articulate
ABILITY TO LEARN
( ) Very slow to learn
( ) Rather slow in learning
( ) Average in understanding work
( ) Learned work readily
( ) Learned work exceptionally well
37
QUALITY OF WORK
( ) Very poor
( ) Below average
( ) Average
( ) Very good
( ) Excellent
WRITTEN COMMUNICATION
( ) Vague, disorganized
( ) Not what is expected of a college graduate
( ) Average expression
( ) Concise, factual, effective
( ) Outstanding
DEPENDABILITY
( ) Unreliable
( ) Sometimes neglectful or careless
( ) Usually dependable
( ) Above average in dependability
( ) Completely dependable
RELATIONS WITH OTHERS
( ) Works poorly with others
( ) Has difficulty working with others
( ) Gets along satisfactorily
( ) Works well with others
( ) Exceptionally well accepted
MATURITY – POISE
( ) Timid ( ) Brash
( ) Seldom asserts oneself
( ) Average maturity and poise
( ) Has good self-assurance
( ) Quite poised and confident
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QUANTITY OF WORK
( ) Low output, slow
( ) Below average
( ) Normal amount
( ) More than average
( ) Usually high output
TECHNICAL KNOWLEDGE
( ) Lacking in even the basic fundamentals
( ) Not what is expected of a college graduate
( ) Average
( ) In tune with technical time
( ) Outstanding
JUDGMENT
( ) Consistently uses bad judgment
( ) Often uses poor judgment
( ) Average judgment
( ) Usually makes the right decisions
( ) Exceptionally mature in judgment
ATTENDANCE
( ) Regular
( ) Irregular
OVERALL PERFORMANCE
+
Outstanding
-
PUNCTUALITY
( ) Regular
( ) Irregular
+
Very Good
-
+
Average
Marginal
Unsatisfactory
The student’s outstanding personal qualities are:
The personal qualities which the student should strive most to improve are:
The recommended areas of further study for the student are:
For other remarks, please use other paper.
Has this report been discussed with the student? (
) yes (
) no
Signature_______________________________________
Printed Name_______________________
Position_________________________________________
Date________________________________
Return to: Internship Coordinator, Department of Engineering Technology, One University Circle, Western Illinois University,
Macomb, IL 61455
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STUDENT SELF EVALUATION REPORT PACKET
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----------------------------------------------
Student FOURTH WEEK Job Related Objective Report Form
---------------------------------------------STUDENT INFORMATION
---------------------------------------------------------------Student Name:
Student Work Telephone:
Student Major:
---------------------------------------------------------------COMPANY INFORMATION
---------------------------------------------------------------Company Name:
Supervisor Name:
Supervisor Email:
Phone:
---------------------------------------------------------------OBJECTIVE 1:
--------------------------------------------How accomplished:
What progress are you making toward this objective?
--------------------------------------------OBJECTIVE 2:
--------------------------------------------How accomplished:
What progress are you making toward this objective?
--------------------------------------------OBJECTIVE 3:
--------------------------------------------What progress are you making toward this objective?
How accomplished:
--------------------------------------------OBJECTIVE 4:
--------------------------------------------What progress are you making toward this objective?
How accomplished:
--------------------------------------------OBJECTIVE 5:
---------------------------------------------
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What progress are you making toward this objective?
How accomplished:
--------------------------------------------ADDITIONAL DIRECTIONS:
--------------------------------------------Why are you able to accomplish some learning objectives so effectively?:
What learning objectives have you not yet accomplished and why?:
Comments:
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----------------------------------------------
Student FINAL Job Related Objective Report Form
---------------------------------------------STUDENT INFORMATION
---------------------------------------------------------------Student Name:
Student Work Telephone:
Student Major:
---------------------------------------------------------------COMPANY INFORMATION
---------------------------------------------------------------Company Name:
Supervisor Name:
Supervisor Email:
Phone:
---------------------------------------------------------------OBJECTIVE 1:
--------------------------------------------How accomplished:
To what extent accomplished:
--------------------------------------------OBJECTIVE 2:
--------------------------------------------How accomplished:
To what extent accomplished:
How accomplished:
--------------------------------------------OBJECTIVE 3:
--------------------------------------------To what extent accomplished:
How accomplished:
--------------------------------------------OBJECTIVE 4:
--------------------------------------------To what extent accomplished:
How accomplished:
--------------------------------------------OBJECTIVE 5:
---------------------------------------------
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To what extent accomplished:
How accomplished:
--------------------------------------------ADDITIONAL DIRECTIONS:
--------------------------------------------Why were you able to accomplish some learning objectives so effectively?:
What learning objectives were you unable to accomplished and why?:
Comments:
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FINAL SELF EVALUATION REPORT
(Company Name)
To: ______________________________________
(Supervisor)
Date: ________________________
(Date of Submittal)
______________________________________
(Supervisor’s Title)
Technology Internship Coordinator
Western Illinois University
From: ___________________________________
(Your Name)
Re: Final Report
(Dates of entire internship)
___________________________________
(Department)
Provide a self-analysis of your internship experiences containing the following items:
1. A summary of what you learned during the internship.
2. Tell us about the special highlights of your internship.
3. Are there any areas in which you believe you need improvement?
4. What area of study at Western helped you in your internship?
5. How do you suggest we improve the internship?
6. How do you suggest the Engineering Technology Program be improved?
7. To you, what are the overall strengths of the internship program?
8. To you, what are the overall strengths of the Engineering Technology Program?
***Be sure to use these headings when preparing your final report.***
44