A Syllabus For
CSTM 493, ENGR 493, GCOM 493
Technology Internship
Department of Engineering Technology
College of Business and Technology
Western Illinois University
Macomb, Illinois
Revised January, 2009
This Syllabus can be found at:
www.wiu.edu/engrtech/internship
If You Remember Nothing Else…
Remember These Five Things!
1. Your first week’s report must contain the company description,
organizational chart, weekly activity log with questions answered, work
hours, fmap and written directions to find your place of employment .
2. If you are doing a 9 semester hour internship, you must work nine (40 hour)
weeks.
If you are doing a 12 semester hour internship, you must work twelve (40
hour) weeks.
3. You must do a technical report for week 9 (or 12, as the case may be). Your
“Final Report” is done in addition to that technical report.
4. If this internship is your final requirement before graduation, you have one
year to complete it.
5. You must include a weekly activity log, including two answered questions,
with each week’s report, and all technical reports must be signed by your
supervisor.
This syllabus contains all the documents that you will need for the course. It is
suggested that you make a copy of your syllabus and place the original in a safe
place. When you begin using the forms, you are to use the original documents.
Topic
Page
I.
Introduction................................................................ 1
II.
Objectives ................................................................... 1
III.
Qualifications To Apply For An Internship ............. 1
IV.
Requirements ............................................................. 2
A.
Training Schedules ....................................... 2
B.
Weekly Reports ............................................. 2
C.
Final Report .................................................. 4
V.
Faculty Visitation ....................................................... 5
VI.
Evaluation................................................................... 5
VII.
Additional Course Work ........................................... 6
VIII.
University Housing Contracts ................................... 6
IX.
Registration For Your Next Semester....................... 6
X.
Payment of Fees.......................................................... 6
XI.
Dropping The Internship........................................... 7
XII.
Communication .......................................................... 7
XIII.
Exceptions................................................................... 7
TABLE OF CONTENTS – Continued
Forms and Examples
A.
Minimum Competency for Enrolling in ENGR 493
Technology Internship ...................................................8
B.
Application For Internship.......................................... .9
C.
Cover Letter/Resume ..............................................10-12
D.
Preliminary Internship Information........................... 13
E.
Internship Training Schedule...................................... 14
F.
Report #1 Items
1.
Company Description ......................................... 15
2.
Organization Chart (Example)........................... 16
3.
Weekly Activity Log............................................ 17
4.
Map/Directions .................................................... 18
5.
Intern’s Working Hours Schedule ..................... 19
G.
Weekly Activity Log (Example) .............................20-21
H.
Format for Weekly Reports......................................... 22
I.
Confirmation & Itinerary of Internship Visit .......23-24
J.
Supervisor’s Evaluation..........................................25-26
K.
Format/Questions for Final Report ............................ 27
L.
Technical Report Examples....................................28-31
M.
Bibliography of Suggested Text .................................. 32
I.
Introduction
The technology internship provides qualified students with a supervised program in
production practices, management techniques, research applications, and other activities
found in manufacturing, in construction, or in graphic communication. This syllabus
contains the guidelines for the course and is intended to clarify the student’s
requirements. Each student must thoroughly know the contents of this syllabus.
II.
Objectives
A technology internship is a unique educational experience and offers specific goals
relative to student achievement as follows:
1.
2.
3.
4.
5.
Provides the intern with relevant education about manufacturing, construction, or
graphic communication.
Acquaints the intern with the physical, technical, academic, and environmental
requirements of his or her chosen career.
Develops the intern’s technical writing skills.
Develops the intern’s ability to search for and find employment in industry.
Demonstrates the importance of responsibility and personal interactions in the
work place.
III. Qualifications To Apply For An Internship
Each student must:
1.
Be a major in the Department of Engineering Technology.
2.
Have completed a minimum of 60 s.h. of credit.
3.
Have a cumulative GPA of 2.00 and major GPA of 2.50.
4.
Have completed minimum competency as detailed on page 8.
5.
Complete ENGR 493 application Form #1 (see page 9).
6.
Follow the 493 Internship Semester Hour Credit Ratio of 9 (40 hr. wks.) = 9 sem.
Hrs. of credit, or 12 (40 hr. wks.) = 12 sem. Hrs. credit.
7.
Find a sponsoring industry anywhere in the State of Illinois or within a 250-mile
radius of Macomb. Internships outside of these limits must be pre-approved.
8.
Be willing to interview with the sponsoring industry at his or her expense.
9.
Follow the policies of the employer.
10. Pay University fees and tuition for the number of hours of the internship.
11. Accept being graded on a satisfactory-unsatisfactory basis.
1
12.
13.
Have prior approval of the internship coordinator before enrolling in ENGR 493
internship.
Have completed and passed a test covering the contents of this syllabus.
See Section XIII for any exceptions to items 1 through 13.
IV. Requirements
A.
Training Schedule
Each intern is expected to formulate, in cooperation with the participating firm and
program coordinator, a training schedule (see page 14). This Training Schedule is the
most important document of the internship. The Training Schedule must be accurately
completed in its entirety by the intern and then signed by the company supervisor. This
Training Schedule gives a summary of the responsibilities of the intern and should be
completed before the intern starts working. THIS TRAINING SCHEDULE MUST BE
MAILED TO THE UNIVERSITY COORDINATOR NO LATER THAN THE END OF
THE FIRST WEEK OF WORK. Along with the Training Schedule, you must submit an
Intern’s Working Hours Schedule (see Form #3, pg. 19).
B.
Weekly Reports
Each intern is required to submit a weekly typed report. Professional business standards
require a neatly typed paper on one side of 8 ½” by 11” letterhead paper from your
company.
FIRST WEEK
The first weekly report is to be a description of the company. The description should
include such information as: products produced, type of customers, and methods of
manufacturing, construction, or graphic communication. If the company has a general
booklet covering this information, submit that booklet or a copy of it in place of writing
the description (see page 15 for format).
The first weekly report must also include an organizational chart of your internship site.
For small companies, it is expected that you will show the entire organizational chart.
For larger corporations, your chart should indicate only those areas where you are
scheduled to work (see example on page 16). Be sure to note where your job or position
is on the chart. Additionally, the first week you are to fill out a “Weekly Activity Log”.
Proper format is included on page 17. An example is shown on pages 20 and 21.
2
Also with your first report, mail a map and written directions on how to find your place
of employment for the upcoming coordinator’s visit (see page 18). Here are a few
pointers for drawing maps:
1.
2.
3.
4.
5.
6.
Assume the coordinator will be coming from Macomb unless otherwise instructed.
Maps are always drawn with North at the top of the page.
Give approximate distances, i.e. “3 miles past McDonalds”.
Good routes to your town without detours are appreciated.
Generally, the town is not hard to find, but details in town are what is needed.
On a separate sheet of paper, you must include written instructions to go along
with the map.
SECOND WEEK THROUGH END OF INTERNSHIP
You will be responsible for one technical report during each work week (after the first
week) of the internship. The reports should follow guidelines contained on page 22 and
examples on pages 28-31. These reports may reflect technical areas with which you have
come in contact within your work. Weekly technical reports do not have to necessarily
reflect your past week’s work. Reports may also cover any technical area within the
scope of your internship company. As you work, keep a list of potential technical topics
as you come upon them, they will assist you in selecting future report topics. Technical
reports are intended to develop your technical writing skills and keep the coordinator
informed of your work and your progress. Additionally, each week you are to complete
and submit a “Weekly Activity Log”, see pages 17, 20 and 21. Be sure to follow
directions for both reports. The following time schedule must be followed to insure
orderly and clear communication between the intern, company supervisor, and the
university coordinator.
1st week: Report promptly to work and perform assigned duties. Schedule an
appointment with your company supervisor for the Monday or Tuesday of the second
week to review your first report. Write the first report over the weekend.
2nd week: Review the report with your company supervisor. If the report is accurate and
complete, have your supervisor initial the report and send to the following address. If the
report is not satisfactory to your supervisor, redo the report that night and resubmit for
your company supervisor’s approval.
3
Send Reports to:
Internship Coordinator
Department of Engineering Technology
One University Circle
Western Illinois University
Macomb, IL 61455
Reports should be mailed no later than Wednesday of the following week. If a report is
to be mailed late, inform the University Coordinator by mail and indicate why and when
the report will be mailed. Make a copy of your report for your own files. DO NOT fax
reports without special permission from the University Coordinator.
The university coordinator will review your reports and may return them to you
with comments, and you will be expected to “redo” the report and re-submit it to
the university coordinator within one week. Also, incorporate the comments as
appropriate in the subsequent reports. After a few weeks, your reports should meet
the internship standards and the coordinator will inform you when this has
occurred.
Special Note: Keep your reports coming in on a weekly schedule. You may
receive an unsatisfactory grade if you neglect turning your reports in on time.
C. Final Report
The final report, in addition to the final weekly technical report, is to be written during
the last week of the internship and must be a self-analysis containing the following items:
1.
2.
3.
4.
5.
6.
7.
8.
A summary of what you learned during the internship.
Any special highlights of your internship.
Areas in which you believe you need improvement.
What area of study at Western might (or did) help you in your career.
Suggestions on improving the internship.
Suggestions on improving the Engineering Technology Program.
Overall strengths of the internship program.
Overall strengths of the Engineering Technology Program.
See page 27 for format and questions. The final report must be received by the
Internship Coordinator no later than one week following completion of your final
week of internship. Final reports received late may result in an unsatisfactory
grade for your entire internship. This report is in addition to your normal weekly
report.
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V.
Faculty Visitation
Each intern will receive a visit by the University Internship Coordinator before the end of
the internship period. There will be no unannounced visits. The intern will receive a
letter announcing the time and date of the visit, along with a request for a brief
conference with your supervisor and any other personnel the company or intern believes
the faculty should meet. When the intern receives this letter, he/she must set up the
conference with the supervisor and confirm the date in writing to the Internship
Coordinator within two days. It is expected that you will confirm the visit with your
company supervisor no later than one day following receipt of the visit notice. You may
call the Engineering Technology office to confirm the visit, but you must also follow up
with a written confirmation. (See pages 23 and 24). Because of the brief time available,
and because more than one intern is visited per trip, the intern must make these
arrangements and confirm them in writing as soon as possible. A short tour of the
company facilities during the visit is expected as part of the visit. If there is a conflict
with the proposed visit by the Internship Coordinator, please call the Engineering
Technology office immediately, and we will reschedule the visit.
VI.
Evaluation
The intern will be graded on a satisfactory/unsatisfactory basis. A grade of incomplete
will only be given if your internship is not completed by the end of the school term. The
following criteria will be used in determining the intern’s final grade.
1.
2.
3.
Accuracy, quality, and promptness of your weekly reports.
The recommendation of your company supervisor (see pages 25 and 26).
The recommendation of the university coordinator.
Early in your internship, you should take time to review the company supervisor’s
evaluation form with your supervisor so as to prepare them in anticipation of their
evaluation of your work at the completion of your internship. You may want to
leave a copy of the form with your supervisor for their future reference.
A formal letter requesting their evaluation of your work and a formal thanks for
providing and supervising the internship, along with a new copy of the evaluation
form will be sent to your supervisor about two weeks prior to your internship
completion.
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VII. Additional Course Work
Your internship is a time and energy demanding experience. Be advised NOT to take
another course concurrently with the internship. Under extremely unusual circumstances,
another course may be taken, but only with written permission of the company supervisor
and the university coordinator.
VIII. University Housing Contracts
If you currently have a university residence hall room contract and will not be completing
the contract due to your off-campus internship, it is your responsibility to review that
contract with the University Housing and Dining Office in order to avoid payment of a
penalty.
IX.
Registration For Your Next Semester
Interns need not return to campus to complete the pre-registration process. In lieu of a
campus visit, you may call the Engineering Technology advising office, 298-2100, and
set up a telephone advising/registration appointment with your academic advisor. You
must be free of all university encumbrances before the advisor can register you.
X.
Payment of Fees
You may pay your fees by mail during the term you are doing your internship. The due
date when fees must be paid varies from term to term. If you have any questions, call the
Billing & Receivables Office at 309-298-1831. When paying by mail, be sure that you
send the correct amount due.
MAKE ALL CHECKS PAYABLE TO WESTERN ILLINOIS UNIVERSITY AND
MAIL TO THE BILLING AND RECEIVABLES OFFICE, WESTERN ILLINOIS
UNIVERSITY, ROOM 106, SHERMAN HALL, MACOMB, IL 61455.
Be sure to include the following information with your payment:
1.
Sequence number
2.
Name
3.
Amount due
4.
Reason for paying by mail
5.
Type of scholarship
6
XI.
Dropping The Internship
In the event that an internship is not obtained, please consult the class schedule book for
the last day to process a drop. It is the intern’s responsibility to drop the internship prior
to this date in order to avoid being assessed tuition for the class and receiving an
unsatisfactory grade. CONTACT YOUR INTERNSHIP COORDINATOR AND
ACADEMIC ADVISOR PRIOR TO DROPPING THE CLASS.
XII. Communication
One of the most important phases of your internship will be your ability to clearly
communicate your thoughts and actions to the internship coordinator. Keep turn around
time on written correspondence to the minimum amount. The following telephone
number may be used:
Engineering Technology Office
8:00 – 12:00 and 1:00 – 4:30 M-F
Phone: 309-298-1091 Fax: 309-298-1061
Engineering Technology Advising Office
309-298-2100
Have the secretary take a message and your call will be returned.
E-Mail: engrtechinternship@wiu.edu
XIII. Exceptions
Any request for exceptions to any condition or requirement set forth in this syllabus must
be made in writing to the coordinator at least one semester in advance of the internship.
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Minimum Competency for Enrolling
in CSTM 493, Engr 493, and GCOM 493 Technology Internship
In order to receive permission to enroll in CSTM493, ENGR 493, and GCOM 493 the student
must:
1.
2.
3.
4.
Successfully complete at least 60 semester hours of college credit. (Junior standing).
Achieve a 2.00 overall grade point average at Western.
Achieve a 2.50 grade point average in Engineering Technology departmental classes that
count toward the Construction Management, Manufacturing Engineering Technology or
Graphic Communication major. (Only WIU ENGR, CSTM and GCOM courses are used
to figure the Engineering Technology grade point average).
Successfully complete the following courses for your major in the technical area in which
you plan to intern.
Construction Management Majors
1.
ENGR 105, CSTM 232, 334, 301, 430 and 432
2.
MGT 349
3.
CSTM 336 or 337
4.
Complete a minimum of 30 SH at WIU.
Graphic Communication Majors
1.
GCOM 211, 217, 312, 313 & 417
2.
Choose 3 semester hours from: GCOM 412, 414, 415, 418 or 419
3.
3 semester hours of support courses
4.
Complete a minimum of 30 SH at WIU.
Manufacturing Engineering Technology Majors
1.
ENGR 105, 241 & 345
2.
MGT 349
3.
Completed 12 SH in either Design/Production or Automation/Robotics.
4.
Completed a minimum of 32 SH of ENGR classes (including transfer credit).
5.
Complete a minimum of 30 SH at WIU.
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Application for Engineering Technology Internship
Name: ______________________________________________________________________
WIU ID: ____________________________________________________________________
Expected Internship Term (circle one):
Semester Hours (circle one):
Spring ’09 / Summer ‘09
9 hrs / 12 hours
Major (circle one): Construction Management Manufacturing Engineering Technology
Graphic Communication
WIU Email: ________________________________
Local Address:
_____________________________________________________
_____________________________________________________
Local Phone:
_____________________________________________________
Home Address:
_____________________________________________________
_____________________________________________________
Home Phone:
_____________________________________________________
Cell Phone:
_____________________________________________________
Photo Here
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Example of letter to be sent to companies that you
are interested in interning with in the future
Your Address
Date
Name of person that letter is directed to
Title of person
Company name
Company address
Dear (Mr., Mrs., Ms.):
I am a senior/junior at Western Illinois University majoring in Engineering Technology. This
summer/fall/spring I plan to complete my internship in manufacturing/construction/graphic
communication.
I would like to intern with (name of the company) in the area of
manufacturing/construction/graphic communication. (Now include something specific about
this company. It may be a type of work only they do, it may be something specific about the
product they produce, but in every instance it must show them that you know more about the
company than just their name.)
Thank you for your consideration. A resume is attached. I am available for an interview at
your convenience.
Sincerely,
Your Name
Enclosure
10
JOHN SMITH______________________________________________
231 Rose Dr.
Macomb, IL 61455
home phone: (309) 555-5555
_
school phone (309) 444-4444
OBJECTIVE________________________________________________________
Obtain an internship in the Manufacturing Engineering Technology field, utilizing design and
manufacturing production skills.
EXPERIENCE_______________________________________________________
STUDENT PATROLMAN
Western Illinois University
•
•
•
•
Responsible for additional campus security during the evening and nights.
Responsible for giving escorts around campus when called to do so.
Assisted the Office of Public Safety and its Officers when necessary.
Performed other miscellaneous duties when necessary.
ASSISTANT SERVICE TECHNICIAL
Accessibility Systems Co.
•
•
•
•
•
YEARS EMPLOYED (2001-PRESENT)
Macomb, Illinois
YEARS EMPLOYED (SUMMERS OF 1999-01)
Macomb, Illinois
Installed several different brands and types of accessibility systems and equipment.
Performed needed service to several different brands and types of accessibility systems and equipment.
Established knowledge in a broad area of the construction industry.
Established knowledge of several different accessibility production companies.
Developed skills in reading and understanding blueprint and shop drawings.
SALES ASSOCIATE
Blain’s Farm & Fleet
•
•
•
YEARS EMPLOYED (1997-1999)
Geneseo, Illinois
Performed many needed duties in the Automotive Department.
Ordered merchandise.
Provided customer service.
EDUCATION_______________________________________________________
MANUFACTURING ENGINEERING TECHNOLOGY ANTICIPATED GRADUATION: MAY 2003
Western Illinois University
Macomb, Illinois
•
Knowledgeable in AutoCAD, mechanical drafting, NC and CNC mills and lathes, various industrial
welding techniques and various foundry techniques.
COMPUTER
SKILLS__________________________________________________________
•
Windows 2000, Word, PowerPoint, Excel, WordPerfect, and limited DOS knowledge.
REFERENCES______________________________________________________
•
11
Available upon request.
Mary Smith
m-smith@wiu.edu
School: 227 Western Blvd.
Macomb, IL 61455
(309) 444-4444
Home: 436 W. Davis
Peoria, IL 61400
(847) 555-5555
Objectives:
I am currently seeking an internship in the field of Manufacturing, where I
can gain experience and knowledge while meeting organizational
objectives.
Education:
Western Illinois University, Macomb, Illinois
Fall 1999 to present.
Major: Manufacturing Engineering Technology
Emphasis: Electronics and Process Control
Minor: Business Management
Anticipated Graduation date: December, 2003
Technical Skills:
Job Experience:
Robotics
Fluid Mechanics
Electronics
Digital Logic
Process Control
CIM
CAD
Atlas Saw and Tool. Summers 99-01
Metal Shop Worker.
Duties Included:
United Parcel
Maintenance, Machine Operating,
Product Delivery, Customer Service
Service (UPS).
Winter, Spring 98
Union Worker.
Duties Included:
Package Sorter, Truck Unloader,
Package Scanner.
U.S. Robotics. (3-Com)
Summer 97
Human Resource Department Employee.
Duties Included:
Maintenance, Special projects, Mail room,
Supplies dispersion.
Academic
Organization:
References:
Society of Manufacturing Engineers
Active Student Member.
Western Illinois University Spring 99 to present
References will gladly be furnished upon request.
Preliminary Internship Information
1.
Name_______________________________________________Date____________________________
2.
Home Address During Internship ________________________________________________________
Street
____________________________________________________________________________________
City
State
Zip
Home Phone (Include Area Code)
3.
Internship Company __________________________________________________________________
4.
Company Address ____________________________________________________________________
Street
____________________________________________________________________________________
City
State
Zip
Phone (Include Area Code)
5.
Anticipated starting date_________________________
6.
Brief summary of what you anticipate doing during your internship.
Ending Date __________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
This form is to be completed and mailed to the Internship Coordinator as soon as you accept an
internship. DO NOT WAIT to mail this form until you start working.
RETURN TO:
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Internship Coordinator
Department of Engineering Technology
One University Circle
Western Illinois University
Macomb, IL 61455
Internship Training Schedule
Engineering Technology/Western Illinois University
This form must be completed and returned to the internship coordinator
BEFORE THE END OF THE FIRST WEEK OF THE INTERNSHIP.
Please Type or Print Clearly
1. Name_______________________________________________
Date________________________________
2. Address During Internship____________________________________________________________________
street
_____________________________________________________________________________________________
city
state
zip
3. Internship Company__________________________________________________________________________
4. Company Address____________________________________________________________________________
street
_____________________________________________________________________________________________
city
state
zip
Company Phone (
)______________________
Home Phone(
)____________________
5. Internship Start Date_____________________________ Internship End Date_______________________
6. Will your plant have a vacation shutdown during your internship? Yes_______ No_______
If yes, when______________________________ Will you be working during shutdown? Yes_______ No_______
7. Monthly Salary (If hourly, convert by using gross for 40 hrs. X 4.3)__________________________________
8. Semester hours registered for this course: 9 s.h._______
12 s.h._______
9. Write a brief summary of your responsibilities with the company. Indicate the approximate time
to be spent in each area.
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
10. Company Supervisor’s Name (print) ____________________________________________________________
11. Company Supervisor’s Title________________________________________________________________
12. Company Supervisor’s Signature___________________________________________________________
13. Intern’s Signature_________________________________________________________________________
RETURN TO:
Internship Coordinator
Department of Engineering Technology
One University Circle
Western Illinois University
Macomb, IL 61455
University Coordinator’s Signature_________________________________________ Date______________
14
Company Description Format For Report #1
(Company Letterhead)
To:
___________________________________
(Supervisor)
Date: _______________________________
(Date of Submittal)
___________________________________
(Supervisor’s Title)
From:
________________________________
(Your Name)
Re: Report #1
_________________________________
(Week Dates)
_________________________________
(Department)
Company Information
(Subject of Report)
Provide the following information regarding your internship company:
A brief description of the company to include at a minimum:
A. Products produced.
B. Type of customers.
C. Methods of manufacturing, construction, or graphic communications.
Also include a company brochure and/or booklet.
15
16
Intern Engineer
Monte Colley
Supervisor, Machine &
Tool Design Engineer
Ron Kline
Manufacturing Engineer
Dennis Nelson
Maintenance Supervisor
Ralph Hobbs
Industrial Engineer
Manager, Manufacturing Services
James R. Quinn
Plant Manager
M. Lyn Johnson
Safety, Environmental,
Facility Engineer
Steve Paul
Associate Engineer
COOPER POWER SYSTEMS
MACOMB FACILITY
Intern’s Name__________________________________
Intern’s Weekly Activity Log
(to be mailed with weekly technical report)
_______week
starting____________
Day of Week
Job Performed and Hours
Worked
ending____________
Analysis of Work Performed
(new information learned, new skills,
results or completion of tasks or projects)
1. What mistakes did you make? How did you handle the situation?
2. Give a description of the most interesting incident or experience you had during the week.
Place Responses on Back of Page
17
Map and Written Directions
Provide a map (please copy a regional and/or local map and highlight directions) and written directions on how
to find your place of employment:
1.
2.
3.
4.
5.
Assume the coordinator will be coming from Macomb unless otherwise instructed.
Maps are always drawn with North at the top of the page.
Give approximate distances, i.e. “3 miles past McDonald’s”.
Give good routes to your town. It is appreciated if you avoid detours.
Generally, the town is not hard to find, but details in town are what is needed.
Note: Map and Written Directions must include the following:
1. a sheet of typed directions
2. a general map from Macomb
3. a detailed map of the local area
4. a map indicating parking location, building and proper entrance
18
Intern’s Working Hours Schedule
Please complete and return as soon as possible.
Normal starting time for work________________________________________________________________
Normal time for lunch break is from __________________________to_______________________________
Normal time to leave work is_________________________________________________________________
Intern’s Name ____________________________________________________________________________
Company Name ___________________________________________________________________________
Note: Please indicate any times and dates that you or your supervisor will not be available for an internship
visit (for example; plant shutdown, vacations, recurring meetings, etc.)
19
Intern’s Name John Smith
Intern’s Weekly Activity Log
(to be mailed with weekly technical report)
___3____week
Day of Week
Monday
Tuesday
Wednesday
Thursday
Friday
20
starting___6-1-01___
Job Performed and Hours
Worked
ending_6-5-01___
Analysis of Work Performed
(new information learned, new skills,
results or completion of tasks or projects)
Quality control inspection of part
#894576 (metal hinge). 4 hrs.
Learned use of GO-NO Go gauges.
Learned how to read specification prints
and procedures.
Entered quality control results into
shop records. 4 hrs.
Learned how ABC Manufacturing Co.
records quality control data.
Quality control inspection of part
#876935 (locking pins). 2 hrs.
Continued use of GO-NO GO gauges.
98.9% of parts passed inspection
Revised drawings of part #874839 to
reflect recent engineering changes.
3 hrs.
Learned to follow ABC’s drafting
guidelines.
Assisted Chief Engineer in packing
Tool Show Display material. 5 hrs.
Material was shipped to Chicago as
directed.
Attended operations meeting with
Supervisor. 1.5 hrs.
Learned that production in shop is three
days behind schedule.
Operated Humbart Vertical Mill.
7.5 hrs.
Produced 520 end plates.
Operated Humbart Vertical Mill.
8 hrs.
Produced 735 end plates.
Operated Humbart Vertical Mill.
3 hrs.
Produced 200 end plates.
Assisted Set-Up Man with job set up
on spot welders. 5 hrs.
Learned how to set up spot welders for
welding hinge parts.
WEEKLY ACTIVITY LOG
Week 3, June 1 – June 5, 2001
1. WHAT MISTAKES DID YOU MAKE?
HOW DID YOU HANDLE THE SITUATION?
I encountered several mistakes/problems trying to alphabetize and print out an itemized version
of the job bag list. Every single client had to be printed out individually; the itemized list was
not printed out all at once. The reason for so many problems was because I was unfamiliar with
those functions on the program. Eventually, I was able to do both, the alphabetizing aided
tremendously in setting up for the itemization.
For a long time, I tried to find a way to print out the entire itemized version in one shot, but I was
unable to find an option to do so. Therefore, taking the only way out, I set a page break after
each individual client and then printed. Furthermore, I had to use the print function before
printing each page. Due to the fact the document was so large, it took quite some time to
produce the itemized version.
2. GIVE A DESCRIPTION OF THE MOST INTERESTING INCIDENT OR EXPERIENCE
YOU HAD DURING THE WEEK.
The most interesting part of my week, was producing the job bag documents. Coming to
understand the necessary organizational work that takes place just to prepare jobs for disposal
was incredible. Working on the documents, I became more familiar with the Microsoft Excel
application. In turn, continuing to expand my software knowledge.
21
Format for Weekly Reports
(reports must be typed on company letterhead)
To:
(Supervisor)
(Supervisor’s Title)
Date:
(Date of submittal)
Internship Coordinator
Western Illinois University
From:
(Your Name)
(Department)
Re:
Report #
(week dates)
(subject of report)
The above heading must be used, no exceptions or variations will be accepted. In the areas
enclosed with parenthesis, place the appropriate names, titles, or dates. See the following page
for an example of a good report.
The purpose of the weekly reports is to develop your technical written skills. By explaining
what you have learned or by reporting on other aspects of your internship company, you will
complete the University’s Writing in the Discipline requirement. Each weekly report should be
from a page and one-half to two pages in length. You may want to include with your weekly
reports, companies of reports, charts, drawings, product samples or other materials that will help
to clarify your reports. Make sure you receive prior permission from your supervisor before
sending any of these items. Western Illinois University respects the confidentiality of your work
with your internship company and will keep confidential all materials sent to us. In writing your
weekly reports, relate principles and concepts of what you are learning and other information
you come in contact on the job. Keep your eyes open during each week and make note of
interesting items or events that may provide topics for future weekly reports. Your supervisor
must sign or initial all reports sent to your university coordinator.
DO NOT HOLD THESE REPORTS—SEND ONE EVERY WEEK
If your supervisor is absent from the office or on vacation have your supervisor designate
another person to sign reports. If no one will sign the report, send a note to the coordinator
explaining why your report will be late.
Omit all of the following words or phrases from your technical reports: I, we, they, them, it, us,
“a long time”, and “a lot of”. Avoid repeated use of any words, especially “the”. In technical
report writing, the author of the report is assumed to be doing the action or making the
recommendation. Therefore, sentences like “I learned that a mark sheet, which is simply a sheet
of goldenrod, should be used when making a book”, should read, “A mark sheet, which is simply
a sheet of goldenrod, should be used when making a book.”
Three weekly reports with the word “it” in the report instead of the correct technical term
will result in the intern receiving an unsatisfactory grade for the internship.
22
(Example)
Itinerary of Internship Visit
Approximate Times
1. 8:30 AM Expected arrival of (fill in coordinator’s name).
2. From 8:30 to 9:15 meet with supervisor Mr. Sam Johnson and intern.
3. From 9:15 to 10:00 tour facilities with supervisor and intern.
4. From 10:00 to 10:30 meeting with intern to review past work and future requirements in
conference room.
5. From 10:30 to 11:00 (other).
6. 11:00 Departure of coordinator.
Note: These are approximate times, often the coordinator will be visiting three interns per day,
which may shorten this time frame. Generally allow for a maximum of a 2-3 hour visit, unless
otherwise previously discussed. Also note whether the appointment is AM or PM.
23
(Example)
Confirmation Letter for Internship Visit
Company Letterhead
Date
Internship Coordinator
Department of Engineering Technology
One University Circle
Western Illinois University
Macomb, IL 61455
Dear (Internship Coordinator’s Name):
I have received your request for an internship visit with (Supervisor’s Name) and myself on (date
and time). This date and time are acceptable to both my supervisor and me. A preliminary
visitation schedule is as follows:
1.
9:30a.m.
Expected arrival of (Internship Coordinator’s name).
2.
9:30-10:15a.m.
Meet with supervisor, (supervisor’s name) and (your name).
3.
10:15-11:00a.m.
Tour of facilities with (supervisor’s name) and (your name).
4.
11:00-11:30a.m.
Meet with (your name) to review past work and future
requirements.
5.
11:30a.m.
Departure of (Internship Coordinator’s name).
(Intern’s Name and Signature)
24
WESTERN ILLINOIS UNIVERSITY
SUPERVISOR’S EVALUATION OF TECHNOLOGY INTERN
Intern_____________________________________________
Dept.__________________
Company__________________________________________
Date___________________
Instructions: The immediate supervisor will evaluate the student objectively, comparing the student to other
personnel assigned the same or similarly classified jobs, other students of comparable academic level, or with
individual work standards. Your personal comments are most helpful.
Please check only one box in each category.
RESPONSIBILITY
(
(
(
(
(
) Deliberately avoids responsibility
) Reluctantly accepts responsibility
) Accepts responsibility well
) Readily accepts duties
) Actively seeks new responsibilities
ATTITUDE-APPLICATION TO WORK
( ) Definitely not interested
( ) Somewhat indifferent
( ) Average in diligence and interest
( ) Very interested and industrious
( ) Outstanding in enthusiasm
INITIATIVE
( ) Must be pushed frequently
( ) Hesitates
( ) Does all assigned work
( ) Goes ahead independently at times
( ) Proceeds well on one’s own
ORAL COMMUNICATIONS
( ) Poorly conveys ideas
( ) Sometimes ambiguous
( ) Average expression
( ) Clearly communicates ideas
( ) Very articulate
ABILITY TO LEARN
( ) Very slow to learn
( ) Rather slow in learning
( ) Average in understanding work
( ) Learned work readily
( ) Learned work exceptionally well
25
QUALITY OF WORK
( ) Very poor
( ) Below average
( ) Average
( ) Very good
( ) Excellent
WRITTEN COMMUNICATION
( ) Vague, disorganized
( ) Not what is expected of a college graduate
( ) Average expression
( ) Concise, factual, effective
( ) Outstanding
DEPENDABILITY
( ) Unreliable
( ) Sometimes neglectful or careless
( ) Usually dependable
( ) Above average in dependability
( ) Completely dependable
RELATIONS WITH OTHERS
( ) Works poorly with others
( ) Has difficulty working with others
( ) Gets along satisfactorily
( ) Works well with others
( ) Exceptionally well accepted
MATURITY – POISE
( ) Timid ( ) Brash
( ) Seldom asserts oneself
( ) Average maturity and poise
( ) Has good self-assurance
( ) Quite poised and confident
QUANTITY OF WORK
( ) Low output, slow
( ) Below average
( ) Normal amount
( ) More than average
( ) Usually high output
TECHNICAL KNOWLEDGE
( ) Lacking in even the basic fundamentals
( ) Not what is expected of a college graduate
( ) Average
( ) In tune with technical time
( ) Outstanding
JUDGMENT
( ) Consistently uses bad judgment
( ) Often uses poor judgment
( ) Average judgment
( ) Usually makes the right decisions
( ) Exceptionally mature in judgment
OVERALL PERFORMANCE
+
Outstanding
-
ATTENDANCE
( ) Regular
( ) Irregular
PUNCTUALITY
( ) Regular
( ) Irregular
+
Very Good
-
+
Average
Marginal
Unsatisfactory
The student’s outstanding personal qualities are:
The personal qualities which the student should strive most to improve are:
The recommended areas of further study for the student are:
For other remarks, please use other paper.
Has this report been discussed with the student? (
) yes (
) no
Signature_______________________________________
Printed Name_______________________
Position_________________________________________
Date________________________________
Return to: Internship Coordinator, Department of Engineering Technology, One University Circle, Western Illinois University,
Macomb, IL 61455
26
FINAL REPORT
(Company Name)
To: ______________________________________
(Supervisor)
Date: ________________________
(Date of Submittal)
______________________________________
(Supervisor’s Title)
Technology Internship Coordinator
Western Illinois University
From: ___________________________________
(Your Name)
Re: Final Report
(Dates of entire internship)
___________________________________
(Department)
Provide a self-analysis of your internship experiences containing the following items:
1. A summary of what you learned during the internship.
2. Tell us about the special highlights of your internship.
3. Are there any areas in which you believe you need improvement?
4. What area of study at Western helped you in your internship?
5. How do you suggest we improve the internship?
6. How do you suggest the Engineering Technology Program be improved?
7. To you, what are the overall strengths of the internship program?
8. To you, what are the overall strengths of the Engineering Technology Program?
***Be sure to use these headings when preparing your final report.***
27
In the following four pages are three actual reports
submitted by previous technology interns. Please
review these reports in light of the technical writing
requirements for this course. As you will see, these
reports contain material that both meet and does not
meet our required guidelines.
These reports are intended to be used for instructional
purposes only. They DO NOT reflect acceptable
reports.
28
(MUST USE COMPANY LETTERHEAD)
To:
John Smith
Chief Resident Engineer
Date: October 8, 2002
Internship Coordinator
Western Illinois University
From: Kristen Jones
Engineering Technology
Re:
Report 9
October 1-5, 2001
Laying Storm Sewer Pipe
When laying storm sewer pipe, a trench must be properly dug first. The elevation of the trench
should be four inches below the bottom of the pipe and the flow line of the finished pipe should
be at the specified depth and grade. When sheeting or shoring is not required and the trench
depth is less than five feet, the trench width should be 18 inches wider than the external diameter
of the pipe. The trench should be excavated three feet wider than the external diameter of the
pipe for trench depths of five feet or more that have sheeting or shoring. During storm sewer
construction, if a water main is exposed, the requirements of the IEPA should be followed for the
horizontal and vertical separation of a water main from the storm sewer.
When laying storm sewer pipe, the trench should be kept free of water while the pipe is being
placed and until the joint has been sealed. Before the pipes are lowered into the trenches, the
ends of the pipes should be cleaned. The pipes should be lowered carefully to avoid excessive
handling in the trench. The placement of pipes should start at the outlet end with the spigot ends
pointing in the direction of flow. The laying of pipes should continue toward the inlet end with
pipes adjoining and at the proper line and grade. At the outlet end of the pipe, the flow line
should be six inches or more above the flow line of the open ditch at the outlet.
The mouth of each pipe placed should be protected to prevent any earth or bedding material from
entering. To achieve a sewer with a smooth, uniform invert, the pipes should be fitted and
matched before placed in the trench. The word “Top” or “Bottom” may be marked on the inside
of reinforced concrete pipe. Any pieces of concrete pipe that are marked with “Top” or
“Bottom” should be placed according to the marks.
Preformed flexible gasket, mastic joint sealer, or external sealing bands should be used to seal all
joints for concrete sewer pipe. Each joint should be wiped clean on the inside once the joint is
sealed. To ensure tight joints, each section of pipe should be pushed or pulled tightly to the
section already in place. A precast concrete plug should be used to fill lifting holes on the pipe.
The plugs should be sealed and covered with mastic or mortar.
29
The entire width of the trench should be backfilled with moist fine aggregate once a section is
properly placed. The fine aggregate should be placed longitudinally along the pipe. The trench
should be backfilled to the center of the pipe elevation and backfill on each side of the pipe
should be even. The remainder of the trench should be backfilled to the finished surface.
(MUST USE COMPANY LETTERHEAD)
To:
R.D. Stone
Supervisor, Electronic Page Layout
Date: 10/07/01
Internship Coordinator
Western Illinois University
From:
Joe Michaels
Engineering Technology
Re:
Report #7
10/01/01 – 10/05/01
Style Sheets
Working with style sheets is the smartest way to work when the user is doing a document which
is more than two pages long. They allow the user to apply formatting and change formatting. If
the user is typing up a long book, for example and the user went through the whole book setting
the font of each paragraph, the size of each paragraph, and the alignment of each paragraph, it
would take the user forever. Not to mention if the whole book is finished and there is a problem
with the leading, the font, or the size of the paragraph, the user would have to go through each
individual paragraph in the whole book and fix each problem that way. Instead, if the user uses
style sheets for all of these attributes, it is just one click of the button and every heading or
paragraph in the whole book can be fixed.
First of all, there is applying the format. To first start a style sheet, the user has to go up to the
edit menu and select style sheets. When selected, a dialog box will open and then the user can
choose the style sheet he would like to apply. For example, if the user wants a “heading” style
sheet for all the headings in the book, the user can choose the attributes for that style. An
example of that would be like having a bold, 16-point font, which is to be centered and have a
half-inch space below it, before the paragraph starts. So whenever the user decides to make a
heading and clicks on the heading title in the style sheets menu, all of those attributes will be
applied. Quark allows you to create all kinds of styles like titles, footnotes, paragraph styles, and
more different levels for subheads. The user can and should create a different style sheet for
each and every sort of paragraph in your document.
Changing the format is where style sheets can be real helpful, especially when doing a long book
and changes need to be made. If style sheets were not applied and a mistake is made with the
leading in every paragraph, the user would have to go to each individual paragraph and do the
changes manually. But when style sheets are applied, all the user has to do is change the format.
Say that the book was turned in for proof, and the book came back and all the headings were a
little too big of a point size. Since the user set a style, the user can change the heading
throughout the whole book in one touch of a button instead of going through the whole book
manually. Just open up the style sheet labeled heading and go to the edit section. This will
30
allow the user to edit any of the attributes that were applied to the style. Just bring down the
point size and click save and all the type, which was applied to the heading style, will be brought
down to the newly applied size instantly. So using styles in large projects is vital when working
in Quark. Styles will allow the user to make many changes throughout the whole book instantly.
(MUST USE COMPANY LETTERHEAD)
To:
Jessica Potter
Supervisor, Machine and Tool Design
Date: 08/12/01
Industrial Internship Coordinator
Western Illinois University
From: Robert Johnson
Re:
Report #7
08/03/01-08/07/01
BACKTURN LATHE
CNC controlled lathes are used to produce most of the dry turned insulators; however, manually
operated backturn lathes still play a major roll in daily production.
Backturn lathes are located in the turning department. The turning department transforms dried
slugs of clay into insulators with a desired external profile. Backturn lathes are used because of
their versatility and ease of setup. Two reasons for using backturn lathes are for short runs and
specialty shapes with small radii, undercuts, or counterbores.
A backturn lathe is a manually operated machine with one horizontal spindle on the left end
called the headstock and an air actuated tailstock on the right end. The lathe has two spindle
speeds. Low speed is for rough-cut and high speed is for finish cut. Tooling for the backturn
lathe includes a turning shaft, a template, and various tools that mount in a multiple tool turret.
The end of the turning shaft has a male Morse taper that slides into the headstock spindle and is
secured by a draw bolt. The length of the turning shaft is filled with spacers and two rubber
doughnuts. Pressure from the tailstock compresses and expands the rubber doughnuts. The
expanded rubber doughnuts grip the bore of the clay slug during the turning process. The clay
slug is turned on this mandrel assembly so the finished external profile will be concentric with
the bore.
The template is made of eleven gauge cold rolled steel and has the profile of the finished shape
machined along one edge. The opposite edge is straight and is clamped to a bar directly above
the turning shaft.
An aluminum C shaped tool arm pivots at the bottom of the lathe in a plane perpendicular to the
turning shaft and slides from left to right in a plane parallel to the turning shaft. An indexing
multiple tool turret attaches midway on the tool arm and positions the cutting tool on center of
the turning shaft. The turret holds various tools necessary to produce the desired profile.
Mounted at the top of the tool arm is a tracer pin and handle.
31
The sequence of operation for a backturn lathe is as follows. Slide a clay slug onto the turning
shaft. Swing the tailstock into position and press the foot switch to extend the tailstock. Rock
the clay slug back and forth to confirm that the rubber doughnuts have expanded and are
gripping the bore. The tool turret must be indexed to the appropriate tool to rough-cut. Index the
multiple tool turret by hand to the correct position. Grasp the tool arm handle in one hand and
press the low spindle speed push button switch to begin the rough cut. Move the tool arm left
and right along the length of the clay slug until the tracer pin is nearly touching the template.
Press the high spindle speed push button switch to begin the finish cut. Start at the right end of
the clay slug and feed to the left. Pull the handle of the tool arm towards the spindle until the
tracer pin rests against the template. While pulling the handle towards the spindle with one hand,
rotate the tracer pin with the other hand and feed the tool arm to the left. Feed the tool arm to the
left at a slow and consistent rate until the left end of the clay slug has been reached. Too rapid
feed rate will chip and/or explode the clay slug.
Additional cutting operations are performed after the finish cut. Index the tool turret to the
appropriate tool and position the tool arm to the location on the template where the operation
occurs. Position the tool arm to the left end of the lathe and pivot the arm back to allow room for
scotchbriting.
Scotchbrite is a 2” by 10” by .25” thick abrasive pad used to smooth the surface of the insulator
and to remove excess dust. Hold the scotchbrite by each end and press the middle portion
against the spinning finished surface. Move the scotchbrite along the entire length of the surface
of the insulator. Turn the spindle off and press the foot switch to release tailstock pressure.
Swing the tailstock backwards out of the way and carefully slide the insulator off of the turning
shaft. Place the finished insulator on a foam pad on the ware rack adjacent to the lathe.
The process of producing insulators on a backturn lathe requires much skill from the operator, is
repetitious, and may seem obsolete. However, the ability of produce specialty shapes with little
setup time makes the backturn lathe a valuable asset to the turning department.
32
Bibliography for ENGR 493
Technology Internship
Hacker, Diana, A Pocket Style Manual. 2nd ed. Boston: Bedford Books, 1996.
Pfeiffer, W. Pocket Guide to Technical Writing. 3rd ed. Ohio: Pearson Prentice Hall, 2004.
ISBN 0-13-047611-0
33