End of Year Close Out
How to finalize open orders for End of Year.
Have you Completed Receiving on All
Invoices?

In Banner INB, Go To: FOIDOCH

Enter PO in the Document Type field and the document number (EP number) in the
Document Code field.

Select Next Block.

Verify all receiving documents have
been completed: indicated by a “C”
in the Status column.

If necessary, complete receiving
document(s).
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Do you have any Outstanding
Encumbrances?

To view other outstanding encumbrances:

In Banner INB, Go To: FGIBDST

Type in the FOAP information

Outstanding Encumbrances are
listed in the Commitments column
View Details of an Encumbrance

To view the details of an Encumbrance
Select the Dollar Value
Select Options
Select Transaction Detail Information

From here you can view:

The original Purchase Order number(s)
and Amount

Invoices paid from the Purchase Order

The remaining balance on the PO
Do you expect any further invoices in
this Fiscal Year?

If there is a balance remaining on the Purchase Order and you do not expect
any further invoices, the eVA Purchase Order will need to be Changed and
reduced to the Amount Paid in Banner.

If you expect invoices to be paid next Fiscal Year, the eVA Purchase Order will
need to be Changed and reduced to reflect the Amount Paid in Banner this
Fiscal Year.

A new Purchase Order must be entered into eVA for invoices paid
after July 1st

Prompt Pay Due Dates
How much was paid on a Purchase
Order?

Log in to Banner INB

Go to FGIENCD

Enter the EP number in the Encumbrance
Field

Click Next Block

The total amount remaining on the
Purchase Order is listed in the
Balance field

Line item balances can be found on
the line item details
eVA Change Orders

eVA Change Order instructions are located on page 27 of the eVA eMall
Manual.

Need Help?
Contact TESS: tess@umw.edu