Dear OCR Coordinators,
This past weekend the PowerSchool Civil Rights Data Collection (CRDC) screen updates were completed.
It is critical that your LEA update the CRDC LEA and CRDC school level screens by the close of business
September 30th, 2014. Currently 90% of LEAs have incomplete or inaccurate data due to additional
elements and changes required for the SY 2013-2014 CRDC that were included in this release. If these
screens are not revisited and updated, your data will be inaccurate.
Once the report logic for enrollment into specific courses is complete, the NC DPI will contact the OCR
and LEA Coordinators to run the CRDC reports from PowerSchool. More information will follow
regarding the next phase of the CRDC state level submission process.
As of September 22, 2014 the following updates were made that were specific to the CRDC. Please read
carefully:
LEA > Civil Rights Data Collection (CRDC) screen:
 Removed Questions C for LEA 10, 11 (No longer collected)
 Removed Part E of LEA 12-16 and the comment box (No longer collected)
 Removed the LEA Form Level Comments Part 1 and Part 2 (No longer collected)
 Removed the LEA 20 question for distance learning as this value is calculated. If there is at least
one student in the LEA that is in a section coded as distance learning, this value will be set to Yes
in the CRDC LEA Detail – Part 2 view
o A section is considered Distance Learning if the Delivery Mode is set to Online
School > Civil Rights Data Collection (CRDC) screen:
 A new field has been added to ‘Exclude from CRDC’. Any school such as the DPI FTE School that
should not be included in the CRDC collection should be set to Yes
o Schools that are excluded from State Reporting such as the program facilities should not
be excluded from CRDC
o It is not necessary to code the Graduate School as Exclude from CRDC
 A new table has been added to collect the historical low grade and high grades for CRDC
o This table is populated from EDDIE with previous school year, low grade and high grade
o Currently these fields do not display.
o When the CRDC Part 1 report is run the Section I, Question 1 for whether or not the
school offers a particular grade level will be calculated from the information in this new
table using the grades offered during the 13-14 school year.
o If EDDIE does not have this information, the information is extracted from the
Schools\School Info Low Grade and High Grade fields
 Other option on School 6 has been hidden (No longer collected)
 School Form Level Comments Part 1 and Part 2 has been hidden(No longer collected)
CRDC Report – Part 1 and Part 2 Collection Updated
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The LEA and School CRDC reports should now be run from the 14-15 school year for the 13-14
school year
The reports have been updated updated so the reports run without getting an Oracle error and
red dot
Changes in the logic of the Retention Promotion report to use the exit codes and promotion
status for a student have been incorporated into the retention logic for School Part 2, Section
V.12
o If the student’s last enrollment record for the 13-14 school year has exit code of DEM,
RT, RE, RACD, RADM, RATN, RRED or RSTA and the Promotion Status is not PROM, GCER,
GDPL then this student is counted as retained
The CRDC reports have been added at the School level. When run at the school, they can see the
values for their school.
o This data is separate from what is viewed in the LEA report. The aggregated totals will
match but the LEA report are not dependent on the schools running the reports
The CRDC Student Detail by School – Part 1 view is added to the CRDC Part 1 Collection to allow
the user to filter on various fields to determine the students included in the aggregated totals
o Example: filter on IDEA to identify the students from the school identified as IDEA
The CRDC Class Detail by School – Part 1 view is added to the CRDC Part 1 Collection to allow the
user to filter on various fields that determine which sections are used for the aggregations
o Example: filter on Algebra II Section to identify the sections counted in the aggregation
for Algebra II
The CRDC Student Detail by School – Part 2 view is added to the CRDC Part 2 Collection to allow
the user to filter on various fields to determine the students included in the aggregated totals.
o Example: filter on Absent 15 or More Days to identify the students from the school that
were absent more than 15 days in the 13-14 school year as determined by PMR
Release notes for the entire product, including CRDC updates were sent to the PowerSchool
Coordinators to share with LEA staff.
The NC DPI is looking forward to working with you on the SY 2013-2014 CRDC submission. Please feel to
contact the Home Base Support Center with any questions or concerns you might have at
dpi.incidents@its.nc.gov.