Managing Roles and
Permissions for Schoolnet
Thursday, May 15, 2014
Presenters: Cynthia Crowdus & Kayla Siler
Today’s Objectives
• Updates and Information
• Role Reminders
• Examples
– Too Many Permissions
– Not Enough Permissions
• Export and Import Role Assignments
• Questions
Updates and Information
• Two new roles added last week (5/8/14)
– Access to Review & Approve Instructional
Materials
– Access to Review & Approve Assessment Items
http://www.ncpublicschools.org/homebase/gettingready/implementation/category?category=User%20Roles
%20and%20Access
• Presentation and webinar from May 8 will be
posted on the Home Base website
http://www.ncpublicschools.org/homebase/resources/video
s/webinars/
Role Reminders
• Leadership
– Add if needed (all other roles are already included for Leadership):
• Test Item Administrator (if you need to view assessment items)
• Access to Curriculum Management (if you need to manage curriculum)
• Staff
– Add any of the additional operations as needed based on the
responsibility of the individual staff member
• Teacher
– Has all the roles and permissions needed to conduct classes and view
student information for his/her own sections
– Only add roles if you want a teacher to have access to information
beyond his/her sections and students
• Access for Teachers to Share Assessments (this role is ONLY for teachers)
To Teachers vs. For Teachers
Roles and Permissions Documents
All documents referenced in this
presentation can be found at:
http://www.ncpublicschools.org/homebase/g
etting-ready/implementation/
Under User Roles and Access
Too Many Permissions?
Access To Teacher and Section
Level Data
• If the user is a District Level User, they
would have access to ALL student and
teacher data across the district
• If the user is a School Level User, they
would only have access to ALL student
and teacher data at their school
Example 1:
• Teacher has the additional role of Access
to Teacher and Section Level Data
Not Enough Permissions
• Test Item Administrator
– Operations include:
• Create and edit test items for an institution
• Review item, passage, or rubric
This role should NOT be assigned to
teachers!
Example 2:
• My role is district level leadership and I
want to look at assessment items
available in my schools and district.
• Current Role Assignment:
Example 2 (continued):
• Even with Leadership, a user must have
Test Item Administrator to view
assessment items.
• Change needed to Role Assignment:
Export and Import Roles
• Only District Level PowerSchool Administrators
have access to export and import roles.
• Documentation for this process will be added to
the website at http://www.ncpublicschools.org/homebase/gettingready/implementation/category?category=User%20Roles%20and%20Access
How to Edit the Export
1. Work with your district PowerSchool Data
Administrator to export the Schoolnet roles list from
PowerSchool.
2. Open the tab delimited text file.
3. For each existing staff member, enter the
appropriate Schoolnet roles using the following
format: schoolid:role;schoolid:role. Note that a colon
separates schoolid and role and a semicolon
separates each pair of schoolid and roles.
4. Save the export file as a tab-delimited text file.
5. Provide the edited file back to you district
PowerSchool Data Administrator for import
Why is this important?
• In order to do their jobs, users need the
right level of access
• In order to keep data secure, users need
only the level of access required for their
jobs
– More data is coming in Schoolnet
•
•
•
•
EOC/EOG
mClass
ACT, PLAN, and EXPLORE
CTE Post Assessments
Contact Us
• home_base_ready@dpi.nc.gov
North Carolina educators have asked about many of the
scenarios in this document. If you have additional roles
and permissions that will help you use Schoolnet,
please let us know and we’ll work on it.
• If you have questions or need help setting up roles and
permissions for your LEA/school, please contact the
Home Base Support Center at
homebase.incidents@its.nc.gov.