Email Form
Server Hosting Request
Telecommunications and Networking provides a server hosting service for departmental needs. These
servers will reside in the University’s Datacenter. T&N will perform backups, manage operating system
upgrades and patches, and coordinate the resolution of hardware and/or software problems. If applicable, a
designee within your department will provide the support of applications or databases.
All new server requests and/or changes to existing servers will be performed during the maintenance
periods of winter or summer break. All requests for new servers or changes to existing hosted servers
must be received sixty days prior to one of the predefined maintenance periods. All hardware, software
and licensing must be obtained and delivered thirty days prior to one of the predefined maintenance
periods.
The procurement of hosted servers will be done under the direction of the T&N Server Team. Servers will
be housed and supported for the duration of the server’s support life cycle at which time they will need to
be replaced. Existing servers cannot be transitioned to the T&N hosting service. Virtual Servers can be
provided at an annual rate paid.
Please fill out the following form and submit it to Telecommunications and Networking’s Server Team at
which time they will review your request and respond to you within 10 business days. For consultation or
assistance with the form, please email tnst@uwstout.edu to request an appointment. A member of the
server team will contact you to schedule a meeting to discuss your needs.
Email completed form to the T&N Server Team: tnst@uwstout.edu
Date:
DEPARTMENT INFORMATION
Department:
Office
Contact Name
Title
Email Address
Phone Number
SERVER HOSTING REQUEST TYPE (SELECT ALL THAT APPLY)
Database (Complete Section I)
File Server (Complete Section II)
Client Based Application Server (Complete Section III)
Web Based Application Server (Complete Section IV)
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SECTION I – DATABASE SERVER HOSTING REQUIREMENTS
Complete this section if you are requesting hosting of a Database Server
DATABASE SPECIFICS
1. List the name of the primary DBA contact.
2. What is the primary DBA contact’s phone number?
3. What is the primary DBA contact’s email address?
4. What type of access is required?
(check all that apply)
5. What is the expected volume of transactions per
hour?
None
Read
Write
Modify
6. Does the database interact with an application?
7. Is there a technical specifications document for the
database?
Yes
Yes
No
No
HIPAA
PII
FERPA
Yes
Open Record (Other/public)
Unknown
STORAGE AND BACKUP
8. How much storage (GB) is required in the first
year? (excluding the system drive)
9. What is projected percentage of growth per year?
10. What type of data classification will be used?
Check all that apply
11. Do you require data backup?
ACCESS
12. Who needs access? (check all that apply)
No
Students
Faculty
Staff
Public
ADDITIONAL INFORMATION / COMMENTS
13. Provide any other information or comments that
you feel will be helpful in describing your hosting
needs.
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SECTION II – FILE SERVER HOSTING REQUIREMENTS
Complete this section if you are requesting hosting of a File Server
FILE SERVER SPECIFICS
14. Describe how the file server will be used and
indicate whether there are any dependencies on other
systems.
STORAGE AND BACKUP
15. How much storage (GB) is required in the first
year? (excluding the system drive)
16. What is projected percentage of growth per year?
17. What type of data classification will be used?
Check all that apply
18. Do you require data backup?
HIPAA
PII
FERPA
Yes
Open Record (Other/public)
Unknown
No
ACCESS
19. How many users will simultaneously be accessing
the system?
20. Who needs access?
(check all that apply)
Students
Faculty
Staff
Public
ADDITIONAL INFORMATION / COMMENTS
21. Provide any other information or comments that
you feel will be helpful in describing your hosting
needs.
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SECTION III – CLIENT BASED APPLICATION SERVER HOSTING REQUIREMENTS
Complete this section if you are requesting hosting of an Application Server
APPLICATION SERVER SPECIFICS
22. Lists desired applications and provide basic
information about the application.
23. Are there technical specifications documents for
the application?
24. What is the application name and current version
available?
Workstation Client Information
25. What are the minimum system requirements for
workstations?
26. Is there a campus lab where application would be
installed? If application is going to be in a campus
lab already maintained by Telecom & Networking
then please request and fill out Addendum B with
a server team member.
27. Can the client be installed on the workstation by
the end user?
28. Enter the approximate number of workstations
that will need the client installed
Application Licensing
29. Does campus have existing licensing for
application?
30. If application is already purchased, do you have
licensing documentation?
Yes
No
Yes
No
Where:
Yes
No
Yes
No
HIPAA
PII
FERPA
Yes
Open Record (Other/public)
Unknown
STORAGE AND BACKUP
31. How much storage (GB) is required in the first
year?
32. What is projected percentage of growth per year?
33. What type of data classification will be used?
Check all that apply
34. Do you require data backup?
No
ACCESS
35. How many users will simultaneously be accessing
the system?
36. Who needs access? (check all that apply) If
Student access is needed to use the application
please request and fill out Addendum A with a
server team member.
37. If application will be accessing the internet, are
certain ports required to be open? List port if known:
Students
Faculty
Staff
Public
Yes
Ports:
No
ADDITIONAL INFORMATION / COMMENTS
38. Provide any other information or comments that
you feel will be helpful in describing your hosting
needs.
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SECTION IV – WEB BASED APPLICATION SERVER HOSTING REQUIREMENTS
Complete this section if you are requesting hosting of a Web Server.
WEB SERVER SPECIFICS
39. Secure Socket Layer (SSL) Certificates?
40. Is load balancing required?
41. What are the web server memory requirements?
Yes
Yes
No
No
Yes
No
42. What are the web server CPU requirements?
43. Describe how the web server will be used and
indicate whether there are any dependencies with
other systems.
44. Is there a technical specifications document for
the web server?
STORAGE AND BACKUP
45. How much storage (GB) is required in the first
year? (excluding the system drive)
46. What is projected percentage of growth per year?
47. What type of data classification will be used?
Check all that apply
48. Do you require data backup?
HIPAA
PII
FERPA
Yes
Open Record (Other/public)
Unknown
No
ACCESS
49. How many users will simultaneously be accessing
the system?
50. Who needs access?
(check all that apply)
51. Will users require authentication?
Students
Faculty
Staff
Public
Yes
No
ADDITIONAL INFORMATION / COMMENTS
52. Provide any other information or comments that
you feel will be helpful in describing your hosting
needs.
Revised 4/16/2009
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