U.S. DEPARTMENT OF AGRICULTURE
TONTO NATIONAL FOREST
BLANKET PURCHASE AGREEMENT
AGREEMENT NUMBER:
PAGE 1 OF
ORDER DATE
EFFECTIVE: 06-21-2002
Seller’s Identification #:
EFT #
VXP
To: Budget Rent-a-Car
Ship To:
2114 E. Sky Harbor Circle S.
N/A
Phoenix, AZ 85034
Attn: Michelle Smith
BUSINESS HOURS:
Monday – Friday 7:00a.m to 4:00 p.m.
12-38(F)
This order MUST appear on ALL invoices, packages,
and papers related to this order.
Taxpayer’s Identification #:
362603118
Consignee:
TO BE DETERMINED AT TIME
OF ORDER.
BUSINESS PHONE #:
602-683-9217
AFTER HOURS PHONE #:
See Following prices
AFTER HOURS CONTACTS:
FAX #
See Following prices
602-267-9504
LINE ITEM
DESCRIPTION
Furnish the following supplies and services. Vehicle Rental – See Attached Rates and Terms. If a
vehicle rented under this agreement should require any service, contact the Contracting Officer.
Vehicles are authorized for off road use.
Discount on Supplies: ___________________________________
Discount on Services: ___________________________________
In accordance with the Terms, Conditions and Agreements attached:
Terms & Conditions, Small Purchases.
This BPA obligates the Government only to the extent authorized for purchases made under these
established procedures. . The rental of “Luxury Vehicles” must be approved by a Contracting Officer
prior to renting the vehicle
Vendor Representative Signature:
Name Printed or Typed:
Michelle Smith
Title: Location Manager
PLEASE CHECK THE APPROPRIATE BOXES
SMALL BUSINESS

MINORITY OWNED BUSINESS

WOMAN OWNED BUSINESS

Billing Address:
TONTO NATIONAL FOREST
2324 E. McDowell Rd.
Phoenix, AZ 85006
Date: 06/21/2002
PROMPT PAYMENT DISCOUNT TERMS:
________________% - 10 DAYS
________________% - 20 DAYS
________________% - NET 30 DAYS
Billing Instructions:
Issuing Office:
TONTO NATIONAL FOREST
2324 E. McDowell Rd.
Phoenix, AZ 85006
Authorized Government Official
See Terms & Conditions, Blanket Purchase Agreement,
Section III.
Renee Phillabaum
Purchasing Agent
TERMS AND CONDITIONS
BLANKET PURCHASE AGREEMENT (BPA)
I. INDIVIDUAL PROCUREMENT AUTHORIZATION:
The following Offices are included:
Tonto National Forest.
Contracting Officers
Purchasing Agents /
Procurement Assistant
Tonto National Forest
602-225-5200 office
602-225-5295 fax
Tonto National Forest
602-225-5200 office
602-225-5295 fax
Dispatchers
Tonto N.F. Dispatch Ofc
602-225-5351,fax 225-5249
Buying Unit Team Members
and/or Expanded Dispatch
(tel. #’s not assigned until
incident)
Only those persons assigned a control number (resource order, which specifies Incident Project
Name, Incident Project Order Number and Request) by those positions listed above who are
authorized to procure supplies or services under this BPA.
II. ORDER PLACEMENT PROCEDURES AND DOCUMENTATION REQUIREMENTS:
1. Orders may be placed by phone or in writing and will be delivered, or picked up at vendor's
place of business only by persons with a control number.
2. A sales ticket shall be provided by the vendor for each order. At minimum, the following must
be shown on the ticket: Name of supplier, BPA number, date of purchase, control number, item
description including quantity, unit price and extension for each item, less applicable discounts, if
any, and signature of Forest Service employee receiving item(s). Shift tickets (OF-297) shall be
used to document use; the Government will maintain shift tickets.
3. In order to maintain account integrity, cash purchases, credit card orders, checks or purchase
orders will NOT be honored or intermingled with purchases made under this Blanket Purchase
Agreement, unless approved by the Purchasing Agent or Contracting Officer.
4. The Vendor shall not accept an order without a control number. This BPA is for Emergency
Incident use and the Resource Order, NFES 2208 will serve as the Control Number. Vendor will
be faxed or given a hand-carried copy of the resource order when the vehicle is ordered.
III. BILLING PROCEDURES:
1. Vendor Statement with Account Number (BPA 12-38(F)) shall be submitted at the end of each
month on a 30-day billing cycle for all transactions made during the previous 30 days. Statements
may be submitted more frequently if accrued charges exceed $1,000. The original or a legible
copy of all applicable sales tickets shall be provided with the statement. PAYMENT CANNOT
BE MADE WITHOUT A STATEMENT.
2. The statement shall reflect the ticket number (or control number); the total for each ticket; a
total for the month's purchases; and include the Electronic Funds Transfer (EFT) number assigned
by the National Finance Center located in New Orleans, LA (1-800-421-0323). (VXP followed by
the 9-digit vendor identification number.)
3. Bills should not include finance or interest charges. The Forest Service is not authorized to pay
finance charges and interest due on late payments. If any interest is due, it will be computed by
the National Finance Center in accordance with the provisions of the Prompt Payment Act.
4. The statement shall be submitted to: Tonto National Forest,
Attn: Budget & Fiscal,
2324 E. McDowell Rd.
Phoenix, AZ 85006
IV. PAYMENTS:
Payments will be made in accordance with the Prompt Payment Act and OMB Circular A-125.
Unless a prompt payment discount has been offered by the vendor and accepted by the
Government, payments under this agreement will be due on the 30th calendar day after the later
of: Note: Rates may be negotiated on a case-by-case basis and may vary from the established
rates listed in this agreement. A The negotiated rate documentation (with appropriate approval)
must be sent to Tonto B&F prior to any billing from the vendor. Contracting Officer or
Purchasing Agent must approve these negotiated rates.
1. The date of actual receipt of a proper monthly statement with accompanying invoices in the
office designated to receive such billing, or
2. The date the supplies/services are accepted by the Government.
All invoices shall be submitted to the Tonto National Forest, Supervisor's Office, Attn: B&F for
obligation and payment.
V. AGREEMENT TERMS AND CONDITIONS:
1. No order may be placed against this Blanket Purchase Agreement without a control number.
2. No single purchase shall be made under this purchase agreement for more than $2,500 without
prior authorization of a Purchasing Agent or Contracting Officer.
3. The prices to the Government shall be as low or lower than those charged to the vendor's most
favored customer for comparable quantities under similar terms and conditions, in addition to any
discount for prompt payment.
4. This agreement may be terminated upon a 30 day written notice by either party. It is subject to
review by the Contracting Officer or Purchasing Agent annually to determine whether it should be
continued or cancelled.
5. This agreement is valid only with the vendor whose name appears on the BPA. The Vendor is
responsible for notifying the Government of any change in name, ownership and prices (if
included). The Government shall not be responsible for payments other than the terms of this
agreement.
6. Prices shall include all applicable Federal, State and local taxes. The Federal Government
does not pay “Special” fees, such as “Airport drop off” or “Under age 25 driver”.
No tax included on rates indicated with an * (depends on their location and taxes).
RATES:
VEHICLE
DESCRIPTION
SUVs –Explores – SFAR
SUVs–Expeditions FFAR
PICKUP, ½ T 4X2
*PICKUP, ½ T 4X4
PICKUP, ¾ T 4X2
*PICKUP, ¾ T 4X4
*BOX TRUCK,10 FOOT
*BOX TRUCK,12 FOOT
*BOX TRUCK,24 FOOT
SEDAN, MEDIUM
Pickup, Ranger
Ford Escapes IFAR
Van Mini
DAILY RATE
109.79
136.54
N/A
59.00
N/A
99.00
19.95
29.95
39.95
54.96
50.88
64.32
83.05
After Hours Contacts:
Michelle Smith hm; 602-867-2401 cell
Terri Johnson (airport manager) cell: 602-763-8253
WEEKLY
RATE
557.25
757.85
MONTHLY
RATE
1722.41
2391.08
MILEAGE
RATE/FREE MILES
200 / 1400 / 3500
200 / 1400 /3500
295.00
995.00
200 / 1400 / 3500
545.00
129.00
149.00
199.00
289.78
264.36
356.65
495.73
1695.00
595.00
695.00
795.00
1033.67
933.37
1394.75
1528.49
200 / 1400 / 3500
.25 per mile
.25 per mile
.25 per mile
Unlimited
Unlimited
Unlimited
Unlimited